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CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 11, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, June 11, 2013.
Vice Mayor Spataro opened the meeting with a prayer from Mr. George
Monroe after which the Commission and public recited the Pledge of
Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Vice Mayor Lawrence Spataro, Commissioners Willie German, Byron
Turnquist, Lea Markowski, and Eric Hood, City Manager Bryon Mazade, City
Attorney John Schrier, and City Clerk Ann Marie Cummings.
Absent: Mayor Stephen Gawron and Commissioner Sue Wierengo (both
excused)
2013-49 INTRODUCTIONS/PRESENTATION:
A. Burgess Norton Presentation – Summer 2013 Environmental
Investigation.
Representatives from Burgess Norton updated the Commission and public
regarding a summary of planned 2013 environmental investigation in the Nims
Street area.
B. County Jail Update.
Sheriff Roesler introduced representatives from the architecture company who
explained the Jail update.
2013-50 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the May 28th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
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STAFF RECOMMENDATION: Approval of the minutes.
B. Request to Waive Water Connection Fee for Alcoa Square Splash Pad.
CITY MANAGER
SUMMARY OF REQUEST: To waive the water connection fee for the Alcoa
Square Splash Pad. This facility serves the youth of the community and, as such,
this request fits well with the City Commission’s goals to serve our youth.
FINANCIAL IMPACT: $4,800.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the request.
C. Memorandum of Understanding – Justice Assistance Grant. PUBLIC
SAFETY
SUMMARY OF REQUEST: The Director of Public Safety requests that the
Commission authorize the Director and the City Manager to enter into an
agreement with the City of Muskegon Heights and Muskegon County in regards
to the disbursement of the FY 2013 Justice Assistance Grant. It if further
requested that the Mayor be authorized to sign the Memorandum of
Understanding. Note that time is of the essence as this grant requires a 30 day
governing body review period before the grant submission and the grant
deadline is July 9.
Although the Bureau of Justice Assistance has designated us as being in a
disparate funding situation due to the County providing more than 50% of the
jail facilities, our proposal is to keep the allocations exactly as they initially came
down from the BJA which is as follows: County of Muskegon $0; City of
Muskegon $27,549 and City of Muskegon Heights $16,346. Note that BJA uses
crime data versus population in making these allocation decisions.
The City of Muskegon portion is planned to be used in continuation of the
manner in which the previous year’s JAG funding was used which is for the
prosecution of city ordinance cases dealing primarily with neighborhood issues.
A prosecutor was hired specifically for this under a previous fiscal year JAG
Grant.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Staff recommends approval of this request.
D. Fireworks Display Permit for Muskegon Country Club. CITY CLERK
SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting approval of a
fireworks display permit for July 4, 2013, at the Muskegon Country Club, 2801
Lakeshore Drive. Fire Marshall Metcalf will inspect the fireworks on the day of
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the event.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks.
E. Fireworks Display Permit for Coast West Music Festival. CITY CLERK
SUMMARY OF REQUEST: Night Magic is requesting approval of a fireworks display
permit for July 4th at the Coast West Music Festival. Fire Marshall Metcalf has
reviewed the request and recommends approval contingent on inspection of
the fireworks.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks.
F. Cemetery Mowers. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to purchase two John Deere Z915b lawn
mowers from The Power Shop, the lowest qualified Bidder. These machines will
replace the 2005 and 2007 Grasshopper models currently being used.
FINANCIAL IMPACT: $12,620.80.
BUDGET ACTION REQUIRED: None, amount is what was budgeted.
STAFF RECOMMENDATION: Authorize staff to purchase two John Deere lawn
mowers from The Power Shop.
G. Engineering Services – Asset Management. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to enter into an engineering services
agreement with Prein & Newhof to provide asset management for storm and
sanitary sewers evaluation and to prepare and submit a grant application
seeking state funds to cover the cost of any identified project of up to
$2,000,000.
FINANCIAL IMPACT: None at this time; however, if the grant application was to
be approved then the engineer would be entitled to up to $16,500.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Authorize to enter into an engineering services
agreement with P & N.
H. Consideration of Quotes for Electrical Work at DPW. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to enter into an agreement with J & J
Electrical Service out of Muskegon to provide all material and labor necessary to
extend an electrical service to the newly purchased patching machine for
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$11,800.
FINANCIAL IMPACT: $11,800.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize staff to enter into an agreement with J & J.
Motion by Commissioner Turnquist, second by Commissioner Markowski to
accept the consent agenda as presented.
ROLL VOTE: Ayes: Turnquist, Markowski, Hood, Spataro, and German
Nays: None
MOTION PASSES
2013-51 PUBLIC HEARINGS:
A. 2013-14 Budget. FINANCE
SUMMARY OF REQUEST: This is the time set for public hearing on the City’s 2013-
14 budget. After the public hearing, the City Commission may take action to
adopt the 2013-14 budget with any changes or adjustments it deems necessary.
City ordinance requires the budget be adopted by the second regular City
Commission meeting in June. The property tax millage rate proposed to be
levied to support the proposed budget will be a subject of this hearing.
FINANCIAL IMPACT: The budget sets forth the priorities and overall financial plan
for operations in the year 2013-14.
BUDGET ACTION REQUIRED: Adoption of the budget resolution provides the
legal appropriation authority necessary for City departments to conduct
operations in 2013-14.
STAFF RECOMMENDATION: Receive public comments. Upon closing the public
hearing, the City Commission may decide to adopt the budget.
The public hearing opened to hear and consider any comments from the
public. Comments were heard from Robert Jennings, 3553 Marina View Pt.
Motion by Commissioner Hood, second by Commissioner German to close the
public hearing.
ROLL VOTE: Ayes: Markowski, Hood, Spataro, German, and Turnquist
Nays: None
MOTION PASSES
Motion by Commissioner Turnquist, second by Commissioner German to adopt
the 2013-14 Budget as presented.
ROLL VOTE: Ayes: Markowski, Hood, Spataro, German, and Turnquist
Nays: None
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MOTION PASSES
2013-52 NEW BUSINESS:
A. Proposed 2013 – 2014 CDBG/HOME Grants. COMMUNITY &
NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the 2013-2014 CDBG/HOME grant budget
based on the spreadsheet for submission of the 2013-2014 Action Plan to HUD.
FINANCIAL IMPACT: The Community Development Block Grant and HOME grant
budget is the basis of the annual Action Plan for the Community and
Neighborhood Services department.
BUDGET ACTION REQUIRED: City Commission approval.
STAFF RECOMMENDATION: Approve the 2013-2014 CDBG/HOME grant budget
based on the spreadsheet for submission of the 2013-2014 Action Plan to HUD.
Motion by Commissioner Hood, second by Commissioner German to approve
the 2013-2014 CDBG/HOME grant budget based on the spreadsheet for
submission of the 2013-2014 Action Plan to HUD.
ROLL VOTE: Ayes: Hood, Spataro, German, Turnquist, and Markowski
Nays: None
MOTION PASSES
B. FY2013 Port Security Grant Program. PUBLIC SAFETY
SUMMARY OF REQUEST: The Director of Public Safety requests that the
Commission authorize entering into an agreement with the County of Muskegon
to be part of their larger submission under the FY2013 Port Security Grant
Program Grant Application. Our portion of this submission would be for the
purchase of 60 portable radios to address the issue that the current radios have
reached their end of life and also interoperability issues with being able to
communicate with other agencies especially in the event of a major event.
Our radio equipment is outdated and needs to be replaced before it places us
in a hazardous situation whereby the officer cannot effectively communicate
when they find themselves in a dangerous situation.
New equipment would allow us to access the TAC frequencies for
communications with other agencies (county, other municipal departments as
well as port authority personnel). Communications between the agencies is
going to be critical in the event of an emergency situation.
We are also in a position currently where if we have a major event where we
had to call everyone on duty we would not have sufficient working radios at the
present time.
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FINANCIAL IMPACT: The total cost of the project would be approximately
$105,000. The grant requires a 25% match which would be a financial impact to
the City of Muskegon of approximately $27,000. A portion of which would come
from budgeted capital improvement funds and the rest from other areas of the
budget.
BUDGET ACTION REQUIRED: Approve the approximate $27,000 match.
STAFF RECOMMENDATION: Staff recommends approval of this request.
Motion by Commissioner Hood, second by Commissioner Markowski to approve
the Fiscal Year 2013 Port Security Grant Program request for the purchase of 60
portable radios.
ROLL VOTE: Ayes: Hood, Spataro, German, Turnquist, and Markowski
Nays: None
MOTION PASSES
C. Harris Hospitality Presentation. CITY MANAGER
SUMMARY OF REQUEST: The Harris Hospitality group would like to present its
revised concept plan for Pere Marquette Park to the City Commission for review
and information.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: No action requested at this time.
Motion by Commissioner Turnquist, second by Commissioner Hood to authorize
City staff to negotiate with Harris Hospitality group on the basis of expanding the
footprint as described today.
ROLL VOTE: Ayes: Spataro, German, Turnquist, Markowski, and Hood
Nays: None
MOTION PASSES
D. Complete Streets Resolution.
Motion by Commissioner Markowski, second by Commissioner Hood to approve
the resolution supporting complete streets.
ROLL VOTE: Ayes: German, Turnquist, Markowski, Hood, and Spataro
Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Commissioner Turnquist asked what happened with Bike
Time and Farmer’s Market. City Manager Bryon Mazade stated that they did
meet and came to term on many items. Expect a recommendation at the
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next meeting.
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 7:25 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
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