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CITY OF MUSKEGON
CITY COMMISSION MEETING
FEBRUARY 10, 2015
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, February 10, 2015.
Mayor Gawron opened the meeting with prayer from Mr. George Monroe from
the Evanston Avenue Baptist Church after which the Commission and public
recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Eric Hood, Dan Rinsema-Sybenga, Byron Turnquist, and Ken
Johnson, City Engineer Mohammed Al-Shatel, City Attorney John Schrier, and
City Clerk Ann Marie Cummings.
Absent: Commissioner Willie German
2015-10 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the January 27th City
Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
C. 2015 Dozer Rental for Beach Leveling. DEPARTMENT OF PUBLIC WORKS
SUMMARY OF REQUEST: Staff is requesting permission to enter into a rental
agreement with Contractors Rental Corporation, out of Grand Rapids, MI for a
John Deere 850K WLT Cab Dozer for leveling sand at Pere Marquette Beach.
FINANCIAL IMPACT: Estimated cost for the 2015 Dozer rental is $8,500 (which
includes $450 for delivery and pickup).
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve request.
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D. KEPS Technologies, Inc. Telecommunications Permit. ENGINEERING
SUMMARY OF REQUEST: Approve the request for a permit from KEPS
Technologies, Inc. and authorize the Mayor to sign the permit.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATIONS: Approve the permit and sign the documents.
E. Management Agreement – Fisherman’s Landing. FINANCE
SUMMARY OF REQUEST: Approval of the proposed renewal agreement for
management of Fisherman’s Landing for 2015 – 2019. The general terms of the
agreement are the same as before with the following exceptions:
The proposed agreement covers a period of five years which can be
terminated by either party with a thirty day notice to the other party:
A non-disparagement clause was removed.
Staff believes Fisherman’s Landing, Inc. is in the best position to manage the
facility and continue to oversee its’ operation.
FINANCIAL IMPACT: Approximately $15,000 is received annually for
reimbursement of utility costs plus $7,000 for boat launch permits.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMEMDATION: Approval.
F. Banking Services RFP. FINANCE
SUMMARY OF REQUEST: The City Recently solicited proposals for banking
services. In accordance with City policy, the three banks having physical
locations within the city were invited to participate: Fifth-Third (current service
provider), Huntington and PNC. Chase Bank also presented a proposal. City
staff spent a full day interviewing the banks and viewing online product service
demonstrations. Interviews were conducted prior to opening price proposals so
that staff could evaluate service depth and quality independent of pricing. The
RFP results are summarized as follows:
GROSS NET FINANCIAL STRENGTH
ANNUALIZED
ANNUALIZED (BAUER FINANCIAL
COST(AFTER
BANK PRICE RATING AS OF 12/2014)
EARNINGS
PROPOSAL
CREDIT)
CHASE $69,542.35 $20,042.35 4 STARS
FIFTH-THIRD $38,678.32 $ 5,678.32 5 STARS
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HUNTINGTON $56,843.76 $29,343.76 5 STARS
PNC $37,808.19 $10,308.19 4 STARS
After reviewing proposals and ratings, staff recommends that Fifth-Third Bank be
selected to continue providing this service.
FINANCIAL IMPACT: Banking services are extremely important to the city. We
are heavy users of non-traditional services such as lockbox remittance
processing, ACH disbursements, and other services which are estimated as
equivalent to 2-3 full-time staff positions. Fifth-Third has provided this service to
the city for the last seven years. With this proposal we anticipate that costs will
be reduced by approximately 5% from current levels.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Selection of Fifth-Third Bank to provide banking
services to the city through the year 2021.
G. Community Relations Committee Recommendations for the Various
Boards and Committees. CITY CLERK
SUMMARY OF REQUEST: To concur with recommendations from the Community
Relations Committee February 9, 2015 meeting to accept the removal of T.
Arnold Boezaart from the Local Development Finance Authority due to recent
retirement from the MAREC building and to appoint Kevin Ricco and Andy
Wible to the Local Development Finance Authority and appoint Charles
Anderson to the Citizen’s Police Review Board.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
COMMITTEE RECOMMENDATION: Approve the recommendations of the
Community Relations Committee from their February 9, 2015, meeting.
Motion by Vice Mayor Spataro, second by Commissioner Johnson to approve
the Consent Agenda minus Item B.
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Spataro, Rinsema-Sybenga, and
Turnquist
Nays: None
Absent: German
MOTION PASSES
2015-11 ITEM REMOVED FROM THE CONSENT AGENDA:
B. Purchase of Vacant Land at 2112 Sampson Street. COMMUNITY &
NEIGHBORHOOD SERVICES
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SUMMARY OF REQUEST: To approve the purchase of vacant land located at
2112 Sampson Street, from Jan Wood for the price of $23,600.
After the sale is completed and 2112 Sampson is obtained, the City CNS
Department will construct a single family dwelling as part of our HOME funded
Homebuyers Program.
FINANCIAL IMPACT: The funding used for the purchase is from 2014 HOME funds.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the request to purchase the property.
The purchase price was reached from the recommendation of the Planning
Department’s valuation based on the SEV and assessing records.
Motion by Commissioner Turnquist, second by Commissioner Rinsema-Sybenga
to approve the purchase of vacant land at 2112 Sampson St.
ROLL VOTE: Ayes: Gawron, Hood, Spataro, Rinsema-Sybenga, Turnquist, and
Johnson
Nays: None
Absent: German
MOTION PASSES
2015-12 NEW BUSINESS:
A. Approval of Sale of City-Owned Home at 1581 Division. COMMUNITY &
NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the resolution and instruct the Community
and Neighborhood Services Department to complete the sales transaction
between Shamika L. Ross for the rehabilitated home at 1581 Division, which is
part of the City’s HOME Program. Ms. Ross’s purchase price for the home is
$74,900.
FINANCIAL IMPACT: The proceeds from the sale will be used to continue the
rehabilitation of vacant houses through the HOME program to sustain our
current investments to stabilize and revitalize neighborhoods.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution and direct the CNS staff to
complete the sale.
Motion by Vice Mayor Spataro, second by Commissioner Rinsema-Sybenga to
approve the resolution and direct staff to complete the sale of City-owned home
at 1581 Division to Shamika L. Ross for $74,900.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood, and
Spataro
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Nays: None
Absent: German
MOTION PASSES
B. Amendment to the Rental Property Ordinance. PUBLIC SAFETY
SUMMARY OF REQUEST: Two small amendments are needed to the recently
adopted Rental Property Ordinance. The requirements for an ID was
inadvertently removed from sec. 10-351(e)(6) and has been added to this
version.
Section 10-351(f)(2) states the insurance policy must be on file in the Clerk’s
Office making it more cumbersome on the customer to visit two offices. Under
the proposed language, a copy of the insurance policy can be collected by
Safebuilt or another city designee.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve the Ordinance as presented.
Motion by Commissioner Hood, second by Commissioner Johnson to approve
the amendments the Rental Property Ordinance: Section 10-351(e)(6) and
Section 10-351(f)(2).
ROLL VOTE: Ayes: Spataro, Rinsema-Sybenga, Turnquist, Johnson, Gawron, and
Hood
Nays: None
Absent: German
MOTION PASSES (REQUIRES SECOND READING)
C. Consideration of Bids for Muskegon/Webster Avenue from 9th to Spring.
ENGINEERING
SUMMARY OF REQUEST: Award the reconstruction contract, using base bid, for
Muskegon & Webster Avenues from Ninth to Spring Streets to Jackson Merkey
Contractors out of Muskegon TWP since they were the lowest responsible bidder
with a total bid price of $4,367,400.55.
Furthermore, it is kindly requested that staff be authorized to remove and/or
adjust quantities regarding landscape and stamped crosswalks to meet budget
constraints.
FINANCIAL IMPACT: The construction cost of $4,367,400.55.
BUDGET ACTION REQUIRED: None at this time, however, future
reforecast/budgets might have to be adjusted.
STAFF RECOMMENDATION: Award the contract to Jackson Merkey and
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authorize staff to make the necessary adjustments as per the summary of
request.
Motion by Vice Mayor Spataro, second by Commissioner Turnquist to award the
reconstruction contract for Muskegon/Webster Avenue from 9th to Spring to
Jackson Merkey Contractors for $4,367,400.55 and authorize staff to remove
and/or adjust quantities regarding landscape and stamped crosswalks to meet
budget constraints.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood, and
Spataro
Nays: None
Absent: German
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 6:00 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
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