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CITY OF MUSKEGON
CITY COMMISSION MEETING
FEBRUARY 12, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Gaming License Request from the West Michigan Symphony. CITY
CLERK
C. Second Quarter 2012-13 Budget Reforecast. FINANCE
D. Establish Terrace Plaza Ct. as Street Name. ENGINEERING
E. Approval of Building Procurement Contractor for Community &
Neighborhood Services. COMMUNITY & NEIGHBORHOOD SERVICES
F. Approval of Sale of City-Owned Vacant Lot at 1189 Terrace.
COMMUNITY & NEIGHBORHOOD SERVICES
G. New Police Cruisers. PUBLIC WORKS
H. Transportation Improvements Program Submittal for 2014-2017 Projects.
ENGINEERING
I. Contract Extension Agreement: One Year Street Sweeping Contract for
2013. PUBLIC WORKS
J. Proposal for Codification of City Ordinances. CITY CLERK
K. Encroachment Agreement – Placement of Public Benches. CITY CLERK
PUBLIC HEARINGS:
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
NEW BUSINESS:
A. 2013-2014 Labor Agreement with Police Command Union. CITY
MANAGER
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION: To Discuss Pending Litigation.
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD dial 7-1-1 to request a representative to dial (231) 724-6705.
Date: January 22, 2013
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the January 7th
Commission Worksession Meeting and the January 8th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
JANUARY 22, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, January 22, 2013.
Mayor Gawron opened the meeting with a prayer from Pastor Tim Cross from
the Living Word Church after which the Commission and public recited the
Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Byron Turnquist, Lea Markowski, Eric Hood, Willie German, and
Sue Wierengo, City Manager Bryon Mazade, City Attorney John Schrier, and City
Clerk Ann Marie Cummings.
2013-03 HONORS AND AWARDS:
A. Norma DeYoung – President of Angell Neighborhood Association.
B. Lila DeYoung – Member of Angell Neighborhood Association.
Mayor Warmington recognized Norma DeYoung and Lila DeYoung for their
twenty-five years of service as members of the Angell Neighborhood
Association.
2013-04 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the January 7th Commission
Worksession Meeting and the January 8th City Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
D. Agreement for Service – Blood Alcohol Draws. PUBLIC SAFETY
SUMMARY OF REQUEST: Muskegon Police Department utilizes Pro-Med Team Inc.
to perform “blood alcohol draws”, relating to arrested person(s) in order to
determine blood alcohol content. The service shall be provided at a rate of
$75 per draw.
1
The agreement shall be for the calendar year of 2013, and can be terminated
within a 30-day written notice. This has been our current service vendor in the
past and present.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
E. Termination of “Joint Agreement for Cooperative Programming and
Facility Use Between City of Muskegon Department of Leisure Services
and Muskegon Public Schools”. PLANNING & ECONOMIC
DEVELOPMENT
SUMMARY OF REQUEST: A joint agreement was entered into between the City
and the Schools on May 26, 1998. The Agreement outlined usage of facilities
between the entities. Since much of the Agreement is no longer relevant,
termination of the Agreement is requested.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Staff requests that the City Commission terminate
the Agreement, consistent with the “term” of the Agreement.
Motion by Vice Mayor Spataro, second by Commissioner Hood to approve the
Consent Agenda with the exceptions of items B, C, F, and G.
ROLL VOTE: Ayes: Markowski, Gawron, Hood, Spataro, German, Wierengo, and
Turnquist
Nays: None
MOTION PASSES
2013-05 ITEMS REMOVED FROM THE CONSENT AGENDA:
B. Gaming License Request from The Foundation for Muskegon
Community College, Inc. CITY CLERK
SUMMARY OF REQUEST: The Foundation for Muskegon Community College, Inc.,
221 S. Quarterline Road, Muskegon, MI, is requesting a resolution recognizing
them as a non-profit organization operating in the City for the purpose of
obtaining a Gaming License. They have been recognized as a 501(c)(3)
organization by the State.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
Motion by Vice Mayor Spataro, second by Commissioner Wierengo to approve
the gaming license request from The Foundation for Muskegon Community
College, Inc.
2
ROLL VOTE: Ayes: Gawron, Hood, Spataro, German, Wierengo, Turnquist, and
Markowski
Nays: None
MOTION PASSES
C. Consideration of Bids for Clay Avenue, Fourth to Third. ENGINEERING
SUMMARY OF REQUEST: Award the reconstruction of Clay Avenue from Fourth
to Third and that section of Third Street between Western and Clay to
McCormick Sand since they were the lowest responsible bidder with a total bid
price of $132,345.
Furthermore, if approved, authorize staff to amend the 2012/2013 CIP and
increase the budgeted amount by $45,000 for said project (from $100,000 to
$145,000).
FINANCIAL IMPACT: The construction cost of $132,345 plus engineering.
BUDGET ACTION REQUIRED: Amend the 2012/13 budget by increasing the
allocated amount by $45,000 in the CIP – Major Street.
STAFF RECOMMENDATION: Award the contract to McCormick Sand and
authorize staff to amend the budgeted amount into the 12/13 CIP during the 2nd
quarter reforecast.
Motion by Commissioner Turnquist, second by Commissioner Wierengo to award
the contract for Clay Avenue, Fourth to Third to McCormick Sand.
ROLL VOTE: Ayes: Hood, Spataro, German, Wierengo, Turnquist, Markowski, and
Gawron
Nays: None
MOTION PASSES
F. Donating Obsolete Radio Equipment to Muskegon County Emergency
Communication Services. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to donate radio equipment that is no
longer needed to MCECS, a non-profit organization.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize staff to donate obsolete radio equipment.
Motion by Commissioner Turnquist, second by Commissioner German to
approve the donation of the obsolete radio equipment to Muskegon County
Emergency Communication Services.
ROLL VOTE: Ayes: Spataro, German, Wierengo, Turnquist, Markowski, Gawron,
and Hood
Nays: None
3
MOTION PASSES
G. Permanent Traffic Control Order – Remove Current 25 MPH Speed Limit
Sign and Install a 30 MPH Speed Limit Sign. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to remove the current 25 MPH speed limit
sign and install a 30 MPH speed limit sign on west bound Marquette at or near
Kraft Street.
FINANCIAL IMPACT: Cost of signs and man-power to install, if approved.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve request.
Motion by Commissioner Markowski, second by Vice Mayor Spataro to approve
the removal of the current 25 MPH speed limit sign and install a 30 MPH speed
limit sign.
ROLL VOTE: Ayes: German, Wierengo, Turnquist, Markowski, Gawron, Hood, and
Spataro
Nays: None
MOTION PASSES
2013-06 PUBLIC HEARINGS:
A. Establishment of a Commercial Rehabilitation District at 316 Morris
Avenue. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Pursuant to public Act 210 of 2005, as amended, the
Hinman Company has requested the establishment of a Commercial
Rehabilitation District. The creation of the district will allow the building owner to
apply for a Commercial Rehabilitation Certificate, which will freeze the taxable
value of the building and exempt the new real property investment from local
taxes. The school operating tax and the State Education Tax are still levied on
the new investments. Land and personal property cannot be abated under this
act.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Establishment of the Commercial Rehabilitation
District.
The Public Hearing opened to hear and consider any comments from the
public. Andy Wenslow, 1234 Hol Hi Drive, Kalamazoo, Director of Development
with the Hinman Co., gave an explanation of the proposed project.
Motion by Commissioner Turnquist, second by Vice Mayor Spataro to close the
Public Hearing and approve the establishment of the Commercial Rehabilitation
District at 316 Morris Avenue.
ROLL VOTE: Ayes: Wierengo, Turnquist, Markowski, Gawron, Hood, Spataro,
4
and German
Nays: None
MOTION PASSES
2013-07 NEW BUSINESS:
A. City of Muskegon Operations Management Contract: Smith Ryerson
Community Center, Pastor Gregory M. Kirksey Picnic Shelter and Smith
Ryerson Park Grounds. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: The Muskegon Recreational Center (MRC), Inc. has
been managing the Smith Ryerson Community Center since July, 2006. The
management has been successful, with many area youth (as well as others in
the community) being served. However, those involved with the MRC would
now like to turn over the management of the facility to New Hope Baptist
Church. Mr. Ray, who has been the actual site manager of the facility, will
continue to be site manager (he is a member of New Hope Baptist Church).
FINANCIAL IMPACT: The contract specifies that the Manager will receive its
management fee through the revenue generated at the Center.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the Contract and authorize the Director
of Community & Economic Development and the City Clerk signatures.
Motion by Vice Mayor Spataro, second by Commissioner Hood to approve the
contract to operate the described facilities to New Hope Baptist Church and
authorize the Director and City Clerk to provide their signatures.
ROLL VOTE: Ayes: Turnquist, Markowski Gawron, Hood, Spataro, German, and
Wierengo
Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 6:13 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
5
Date: February 12, 2013
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Gaming License Request from the West Michigan
Symphony.
SUMMARY OF REQUEST: The West Michigan Symphony, 425 W.
Western Avenue, Muskegon, MI, is requesting a resolution recognizing
them as a non-profit organization operating in the City for the purpose of
obtaining a Gaming License. They have been recognized as a 501(c)(3)
organization by the State.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval
Date: February 12, 2013
To: Honorable Mayor and City Commissioners
From: Finance Department
RE: Second Quarter 2012-13 Budget Reforecast
SUMMARY OF REQUEST: At this time staff is transmitting the Second
Quarter 2012-13 Budget Reforecast which outlines proposed changes to the
original budget that have come about as result of changes in revenue projections,
policy priorities, labor contracts, updated economic conditions, or other factors.
FINANCIAL IMPACT: No major changes to the budget were made for the
second quarter. Some marginal adjustments were made resulting in the following:
x The projected year-end FY13 fund balance for the General Fund is
$4,813,782 up slightly from $4,805,919 estimated at the first quarter
reforecast. The FY13 operating deficit (expenditures over revenues) is
expected to be $206,263 down from the first quarter reforecast ($214,126)
and down from the original budget estimate ($575,738).
x General Fund revenues are reforecast to be $221,326 (-0.9%) lower than
originally budgeted. Most of this decrease is due to the tax appeal settlement
with Consumers Energy that was incorporated into the 1Q reforecast.
o Total revenues for the first six months of the fiscal year are ahead of
last year by about $250,000.
o Income tax revenues are also ahead of last year’s pace by about 2%.
If this trend continues, the revenue estimate for income tax will be
increased from $7.2 million in the 3Q reforecast. Last year the final
income tax figure was just over $7.4 million.
x General Fund expenditures are estimated to be $590,801 or 2.5% lower than
originally budgeted mostly due to lower employee benefit costs.
o Total expenditures through the first six months are $637,000 lower
than last year at the same time.
x Other city funds are mostly in-line with budget projections. The Water fund is
being monitored closely to determine if a rate increase will be needed.
BUDGET ACTION REQUIRED: City commission approval of this reforecast will
formally amend the City’s 2012-13 budget.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION: None.
Page 1 of 38
City of Muskegon
2012-13 Quarterly Budget Reforecast
Summary of Budgeted Funds
Projected Projected Ending Increase
Beginning Fund Fund (Decrease) Fund
Projected Projected Balance/Working Balance/Working
Balance/Working
Revenues Expenditures Capital Capital
Capital
Fund Name
General $ 5,020,045 $ 23,299,297 $ 23,505,560 $ 4,813,782 $ (206,263)
1
Major Streets 2,507,008 4,128,163 5,461,251 1,173,920 (1,333,088)
2
Local Streets 826,851 1,822,482 2,344,610 304,723 (522,128)
3
Criminal Forfeitures Fund 149,174 18,500 10,000 157,674 8,500
4
Budget Stabilization Fund 1,500,000 200,000 - 1,700,000 200,000
5
Tree Replacement Fund 4,999 6,550 11,500 49 (4,950)
6
Brownfield Authority Fund (Betten) (1,503,400) 157,611 150,000 (1,495,789) 7,611
7
Brownfield Authority Fund (Former Mall) - 42,698 42,000 698 698
8
Tax Increment Finance Authority Fund 19,639 44,630 50,000 14,269 (5,370)
9
10 Downtown Development Authority Debt Fund 245,956 229,554 334,412 141,098 (104,858)
11 Local Development Finance Authority III Fund (SZ) 96,745 321,781 322,966 95,560 (1,185)
12 Arena Improvement 23,779 20,200 20,000 23,979 200
13 Sidewalk Improvement 575,774 46,000 152,090 469,684 (106,090)
14 Public Improvement 559,637 57,500 145,000 472,137 (87,500)
15 State Grants 147,766 300,500 353,424 94,842 (52,924)
16 Marina & Launch Ramp 263,362 184,800 205,633 242,529 (20,833)
17 Public Service Building 383,301 1,093,448 1,072,846 403,903 20,602
18 Engineering Services 53,417 517,300 468,736 101,981 48,564
19 Equipment 2,373,196 2,415,000 3,334,076 1,454,120 (919,076)
20 General Insurance 2,486,975 4,275,521 4,707,429 2,055,067 (431,908)
21 Sewer 3,723,675 6,737,851 7,151,624 3,309,902 (413,773)
22 Water 2,350,991 6,022,581 6,634,301 1,739,271 (611,720)
Total All Budgeted Funds $ 21,808,890 $ 51,941,967 $ 56,477,458 $ 17,273,399 $ (4,535,491)
Page 2 of 38
CITY OF MUSKEGON
GENERAL FUND
HISTORICAL SUMMARY
Revenues & Expenditures & Fund Balance
Year Transfers In Transfers Out at Year-End
2000 $ 23,685,516 $ 22,232,657 $ 2,951,734
2001 23,446,611 23,235,978 3,162,367
2002 23,617,163 23,971,534 2,807,996
2003 23,328,756 23,705,334 2,431,418
2004 23,401,793 23,388,019 2,445,192
2005 23,732,641 23,658,227 2,519,606
2006 24,669,210 24,498,776 2,690,040
2007 25,031,403 24,800,810 2,920,633
2008 25,563,632 26,100,539 2,383,726
2009 24,105,019 24,850,082 1,638,663
2010* 16,142,764 11,742,973 6,038,454
2010-11 24,029,686 25,556,758 4,511,382
2011-12 24,126,111 23,617,448 5,020,045
Fiscal 2012-13 Budget Summary
FUND BALANCE AT START OF YEAR $ 5,020,045
MEANS OF FINANCING:
Taxes 14,373,030 61.7%
Licenses and Permits 1,220,500 5.2%
Federal Grants 155,524 0.7%
State Grants 20,000 0.1%
State Shared Revenue 3,713,216 15.9%
Other Charges 2,553,686 11.0%
Fines and Fees 452,000 1.9%
Other Revenue 423,341 1.8%
Other Financing Sources 388,000 1.7%
23,299,297 100.0%
ESTIMATED REQUIREMENTS:
Customer Value Added Activities 17,825,656 75.8%
Business Value Added Activities 4,086,531 17.4%
Fixed Budget Items 1,593,373 6.8%
23,505,560 100.0%
ESTIMATED FUND BALANCE AT END OF YEAR $ 4,813,782
OPERATING DEFICIT (USE OF FUND BALANCE) $ (206,263)
* Six-month transition period to new fiscal year
Page 3 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2013 Original Comments
Available Fund Balance - BOY $ 4,511,382 $ 4,576,273 $ 5,020,045 $ 5,020,045 $ 443,772 Favorable audit results
Taxes
101-00000-4100 PROPERTY TAX 6,275,258 5,908,498 446,443 544,342 5,518,498 $ (390,000) BC Cobb settlement
101-00000-4101 CHARGE BACK COLLECTED 3 1,000 - 3 1,000 -
101-00000-4102 IN LIEU OF TAX 95,805 95,000 - - 95,000 -
101-00000-4103 IFT/CFT TAX 84,332 93,463 - - 93,463 -
101-00000-4104 PROPERTY TAX SANITATION 1,638,466 1,555,069 116,517 142,127 1,465,069 (90,000) BC Cobb settlement
101-00000-4140 INCOME TAX 7,412,804 7,100,000 3,539,400 3,466,201 7,200,000 100,000 Economic growth
$ 15,506,668 $ 14,753,030 $ 4,102,361 $ 4,152,674 $ 14,373,030 $ (380,000)
Licenses and permits
101-00000-4202 BUSINESS LICENSES & PERMITS 30,642 28,000 7,113 6,387 29,500 1,500
101-00000-4203 LIQUOR LICENSES & TAX REBATE 46,039 46,000 34,102 31,300 46,000 -
101-00000-4204 CABLE TV LICENSES OR FEES 342,376 340,000 86,787 80,815 340,000 -
101-00000-4205 HOUSING LICENSES 39,885 - 24,745 10,415 40,000 40,000
101-00000-4206 INSPECTION FEE 30 - (30) 30 - -
101-00000-4207 CEMETERY-BURIAL PERMITS 87,768 110,000 50,201 38,317 110,000 -
101-00000-4208 BUILDING PERMITS 264,201 250,000 124,966 136,833 250,000 -
101-00000-4209 ELECTRICAL PERMITS 84,907 80,000 32,207 45,758 80,000 -
101-00000-4210 PLUMBING PERMITS 26,884 30,000 12,067 13,880 30,000 -
101-00000-4211 HEATING PERMITS 55,169 60,000 33,726 29,872 60,000 -
101-00000-4213 RENTAL PROPERTY REGISTRATION 123,075 130,000 62,405 61,635 120,000 (10,000)
101-00000-4221 VACANT BUILDING FEE 112,058 100,000 39,585 37,088 100,000 -
101-00000-4224 TEMPORARY LIQUOR LICENSE 10,000 15,000 2,250 2,075 15,000 -
$ 1,223,033 $ 1,189,000 $ 510,124 $ 494,405 $ 1,220,500 $ 31,500
Federal grants
101-00000-4300 FEDERAL GRANTS 152,300 155,524 81,088 102,544 155,524 -
$ 152,300 $ 155,524 $ 81,088 $ 102,544 $ 155,524 $ -
State grants
101-00000-4400 STATE GRANTS 14,295 20,000 7,025 9,477 20,000 -
$ 14,295 $ 20,000 $ 7,025 $ 9,477 $ 20,000 $ -
State shared revenue
101-00000-4502 STATE SALES TAX CONSTITUTIONAL 2,612,928 2,627,500 920,155 897,707 2,679,373 51,873 Revised state estimate
101-00000-4503 STATE EVIP PAYMENTS 964,920 964,922 344,615 160,818 1,033,843 68,921
$ 3,577,848 $ 3,592,422 $ 1,264,770 $ 1,058,525 $ 3,713,216 $ 120,794
Page 4 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2013 Original Comments
Other charges for sales and services
101-00000-4603 TAX COLLECTION FEE 289,361 272,700 98,675 41,126 254,742 (17,958) BC cobb settlement
101-00000-4604 GARBAGE COLLECTION 48,851 - 21,123 22,216 48,000 48,000
101-00000-4606 ADMINISTRATION FEES 225,000 250,000 125,000 112,500 250,000 -
101-00000-4607 REIMBURSEMENT ELECTIONS 13,640 - 228 414 250 250
101-00000-4608 INDIRECT COST ALLOCATION 1,144,020 1,171,531 585,768 572,010 1,171,531 -
101-00000-4609 PROCUREMENT CARD REBATE 37,689 45,000 - - 45,000 -
101-00000-4611 SPECIAL EVENTS REIMBURSEMENT 95,788 50,000 55,396 105,760 75,000 25,000
101-00000-4612 CEMETERY SALE OF LOTS 24,592 25,000 17,513 13,121 25,000 -
101-00000-4614 REIMBURSEMENT LOT CLEAN UP 43,028 30,000 19,617 14,264 30,000 -
101-00000-4615 POLICE DEPARTMENT INCOME 42,421 40,000 25,687 14,949 40,000 -
101-00000-4617 FIRE DEPARTMENT INCOME 703 2,000 398 593 1,000 (1,000)
101-00000-4619 MISC. SALES AND SERVICES 2,801 - 2,439 100 3,000 3,000
101-00000-4620 FIRE PROTECTION-STATE PROP 137,127 84,970 43,777 60,163 84,970 -
101-00000-4621 ZONING & ENCROACHMENT FEES 11,855 11,000 5,690 7,050 11,000 -
101-00000-4622 MISC. CLERK FEES 1,365 1,500 1,669 598 2,000 500
101-00000-4624 TAX ABATEMENT APPLICATION FEES 3,439 5,000 2,684 2,939 5,000 -
101-00000-4625 MISC. TREAS. FEES 44,502 50,000 3,485 3,813 50,000 -
101-00000-4631 REIMBURSEMENT SCHOOL OFFICER 15,450 19,000 6,180 4,245 19,000 -
101-00000-4633 OBSOLETE PROPERTY FEES 200 - - 200 - -
101-00000-4634 PASSPORTS 3,790 3,500 1,785 1,370 3,500 -
101-00000-4635 START UP CHARGE/REFUSE 9,343 - 5,775 3,830 10,000 10,000
101-00000-4636 REFUSE BAG & BULK SALES 28,878 80,000 12,952 14,080 21,700 (58,300)
101-00000-4637 APPLIANCE STICKER 232 - 25 232 300 300
101-00000-4642 LIEN LOOK UPS 17,180 15,000 5,690 8,180 15,000 -
101-00000-4648 FALSE ALARM FEES/POLICE 10,680 13,000 - 6,420 13,000 -
101-00000-4649 CEMETERY-MISC. INCOME 61,645 20,000 10,027 52,272 20,000 -
101-00000-4650 SENIOR CITIZENS TRANSPORTATION 11,123 - 8,235 5,492 8,382 8,382 Program discontinued 1/1/13
101-00000-4651 REIMBURSEMENT LOT MOWING 58,740 50,000 29,772 32,128 50,000 -
101-00000-4656 SITE PLAN REVIEW 3,400 3,500 2,200 2,200 3,500 -
101-00000-4657 COLUMBARIUM NICHE 79 500 800 78 1,000 500
101-00000-4658 IMPOUND FEES 40,920 42,000 18,994 21,800 42,000 -
101-00000-4659 LANDLORDS ALERT 40 40 50 - 50 10
101-00000-4660 MISC RECREATION INCOME 6,551 5,000 3,803 1,596 5,000 -
101-00000-4661 LEASE GREAT LAKES NAVAL MEMORIAL 15,000 5,000 6,250 5,000 10,000 5,000
101-00000-4663 FLEA MARKET AT FARMERS MARKET 28,664 35,000 17,459 16,892 35,000 -
101-00000-4664 FARMERS MARKET INCOME 47,805 40,000 26,856 29,335 40,000 -
101-00000-4665 LEASE BILLBOARDS 6,800 8,561 - - 8,561 -
101-00000-4670 PICNIC SHELTER 21,485 45,000 2,975 2,895 35,000 (10,000)
101-00000-4671 MCGRAFT PARK 48,213 46,000 1,700 3,195 46,000 -
101-00000-4673 RENTAL - CENTRAL DISPATCH 43,526 45,000 20,318 19,415 45,000 -
101-00000-4674 RENTAL - CITY HALL 6,600 7,200 5,861 3,600 15,200 8,000
101-00000-4675 RENTALS - BEACH 9,491 - - 9,491 10,000 10,000
$ 2,662,016 $ 2,522,002 $ 1,196,856 $ 1,215,563 $ 2,553,686 $ 31,684
Page 5 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2013 Original Comments
Fines and fees
101-00000-4701 INCOME TAX-PENALTY & INTEREST 191,679 180,000 85,757 88,704 180,000 -
101-00000-4702 DELINQUENT FEES 24,051 40,000 1,131 - 40,000
101-00000-4703 INTEREST/LATE INVOICES - 2,000 - - - (2,000)
101-00000-4704 PENALTIES/INTEREST/FINES 2,328 - 1,208 1,181 2,000 2,000
101-00000-4754 TRAFFIC FINES & FEES 105,995 125,000 43,658 46,350 90,000 (35,000)
101-00000-4755 COURT FEES 123,926 140,000 48,005 39,160 140,000 -
$ 447,978 $ 487,000 $ 179,759 $ 175,395 $ 452,000 $ (35,000)
Other revenue
101-00000-4800 MISC. & SUNDRY 13,994 26,000 7,890 4,629 26,000 -
101-00000-4802 REIMB:DEMOS AND BOARD-UPS 9,227 - 8,205 3,799 10,000 10,000
101-00000-4803 CDBG PROGRAM REIMBURSEMENTS 415,322 337,870 34,275 81,386 327,870 (10,000)
101-00000-4805 CONTRIBUTIONS 2,596 11,000 2,360 (863) 11,000 -
101-00000-4806 BIKE/PROPERTY AUCTIONS-POLICE 10,598 2,000 1,965 4,010 2,000 -
101-00000-4811 FISHERMANS LANDING REIMBURSEMENT 16,775 16,775 17,471 16,775 17,471 696
101-00000-4814 PROMOTIONAL PRODUCTS 22 - - 22 - -
101-00000-4818 RECOVERY OF BAD DEBT 1,763 - 6,290 857 7,000 7,000
101-00000-4823 CONTRIBUTIONS - DISC GOLF COURSE IMP 1,280 - 1,920 - 2,000 2,000
101-00000-4825 CONTRIBUTIONS - VETERAN'S PARK MAINT 18,502 18,500 - 1,234 18,500 -
101-00000-4841 GRANT: COMMUNITY FOUNDATION 10,000 1,500 - - 1,500 -
$ 500,079 $ 413,645 $ 80,376 $ 111,849 $ 423,341 $ 9,696
Interest & Operating Transfers
101-00000-4902 OP. TRANS FROM SPECIAL REVENUE 13,828 52,000 15,034 - 52,000 -
101-00000-4903 OP. TRANS FROM DEBT SERVICE 50,000 50,000 25,000 25,000 50,000 -
101-00000-4904 OP. TRANS FROM CAPITAL PROJECTS 1,125 - - - - -
101-00000-4906 OP. TRANS FROM INTERNAL SERVICE FUND - 200,000 200,000 - 200,000 -
101-00000-4908 OP. TRANS FROM NONEXPENDABLE 2,226 10,000 2,950 549 10,000 -
101-00000-4970 INTEREST INCOME 9,378 75,000 25,070 50,646 75,000 -
101-00000-4971 GAIN ON INVESTMENT (34,662) - (49,646) (4,310) - -
101-00000-4980 SALE OF FIXED ASSETS - 1,000 - - 1,000 -
$ 41,895 $ 388,000 $ 218,408 $ 71,885 $ 388,000 $ -
Total general fund revenues and
other sources $ 24,126,113 $ 23,520,623 $ 7,640,766 $ 7,392,317 $ 23,299,297 $ (221,326)
Page 6 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
I. Customer Value Added Activities
40301 Police Department
5100 SALARIES & BENEFITS 7,570,540 8,501,146 3,845,388 3,708,892 8,019,785 (481,361) Lower OPEB/Pension costs
5200 SUPPLIES 76,955 90,000 31,851 39,027 85,000 (5,000)
5300 CONTRACTUAL SERVICES 875,146 825,000 483,873 457,686 823,000 (2,000)
5400 OTHER EXPENSES 21,781 17,000 8,241 12,875 15,000 (2,000)
5700 CAPITAL OUTLAYS 7,132 17,000 4,410 2,428 18,000 1,000
$ 8,551,554 $ 9,450,146 $ 4,373,763 $ 4,220,908 $ 8,960,785 $ (489,361)
$ 8,551,554 $ 9,450,146 $ 4,373,763 $ 4,220,908 $ 8,960,785 $ (489,361)
50336 Fire Department
5100 SALARIES & BENEFITS 3,259,426 2,938,375 1,377,836 1,741,626 2,888,651 (49,724) Lower OPEB/Pension costs
5200 SUPPLIES 98,384 110,000 36,763 32,050 85,000 (25,000)
5300 CONTRACTUAL SERVICES 201,406 335,000 176,311 39,763 354,400 19,400
5400 OTHER EXPENSES 2,182 4,000 1,701 - 5,600 1,600
5700 CAPITAL OUTLAYS 57,270 25,000 24,792 23,631 39,000 14,000
$ 3,618,668 $ 3,412,375 $ 1,617,404 $ 1,837,069 $ 3,372,651 $ (39,724)
50338 New Central Fire Station
5100 SALARIES & BENEFITS - - - - - -
5200 SUPPLIES - - - - - -
5300 CONTRACTUAL SERVICES 56,009 - 21,257 23,395 60,000 60,000 Budget separated out
5400 OTHER EXPENSES - - - - - -
5700 CAPITAL OUTLAYS - - - - - -
$ 56,009 $ - $ 21,257 $ 23,395 $ 60,000 $ 60,000
50387 Fire Safety Inspections
5100 SALARIES & BENEFITS 463,384 483,261 164,533 221,248 165,000 (318,261) Service is privatized 11/1/12
5200 SUPPLIES 5,951 10,000 1,636 3,144 2,000 (8,000)
5300 CONTRACTUAL SERVICES 128,447 90,040 62,967 19,250 290,000 199,960
5400 OTHER EXPENSES 3,973 10,000 950 3,197 1,000 (9,000)
5700 CAPITAL OUTLAYS 1,708 4,000 (742) 1,708 1,000 (3,000)
$ 603,463 $ 597,301 $ 229,342 $ 248,548 $ 459,000 $ (138,301)
$ 4,278,140 $ 4,009,676 $ 1,868,003 $ 2,109,012 $ 3,891,651 $ (118,025)
60523 General Sanitation
5100 SALARIES & BENEFITS 30,917 17,048 10,372 15,188 16,605 (443) Lower OPEB/Pension costs
5200 SUPPLIES 16 - - - - -
5300 CONTRACTUAL SERVICES 1,530,445 1,560,000 476,386 665,729 1,537,000 (23,000) Refund for carts
5400 OTHER EXPENSES - - - -
5700 CAPITAL OUTLAYS - - - - - -
5900 OTHER FINANCING USES 200,000 200,000 100,000 100,000 200,000 -
$ 1,761,378 $ 1,777,048 $ 586,758 $ 780,917 $ 1,753,605 $ (23,443)
60550 Stormwater Management
5100 SALARIES & BENEFITS - - - - -
5200 SUPPLIES 198 - - - - -
5300 CONTRACTUAL SERVICES 13,072 17,786 - - 17,786 -
5400 OTHER EXPENSES - - - -
5700 CAPITAL OUTLAYS - - - - -
$ 13,270 $ 17,786 $ - $ - $ 17,786 $ -
60448 Streetlighting
5100 SALARIES & BENEFITS - - - - -
Page 7 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
5200 SUPPLIES - - - - -
5300 CONTRACTUAL SERVICES 560,199 740,000 221,798 325,043 650,000 (90,000) Revised Consumer's Energy contract
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS - 5,000 - - 5,000 -
$ 560,199 $ 745,000 $ 221,798 $ 325,043 $ 655,000 $ (90,000)
60707 Senior Citizen Transit
5100 SALARIES & BENEFITS 65,909 - 29,033 32,256 32,256 32,256 Program ceased 1/1/13
5200 SUPPLIES - - - - -
5300 CONTRACTUAL SERVICES 10,400 - 5,200 5,200 5,200 5,200
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS - - - - -
$ 76,309 $ - $ 34,233 $ 37,456 $ 37,456 $ 37,456
60446 Community Event Support
5100 SALARIES & BENEFITS 14,857 10,000 6,570 8,270 10,000 -
5200 SUPPLIES 58 600 469 58 600 -
5300 CONTRACTUAL SERVICES 5,297 10,000 2,238 3,650 10,000 -
5400 OTHER EXPENSES - - - - - -
5700 CAPITAL OUTLAYS - - - - - -
$ 20,212 $ 20,600 $ 9,277 $ 11,978 $ 20,600 $ -
70751 Parks Maintenance
5100 SALARIES & BENEFITS 353,705 397,104 171,630 176,970 387,950 (9,154) Lower OPEB/Pension costs
5200 SUPPLIES 65,534 86,850 24,841 34,607 86,850 -
5300 CONTRACTUAL SERVICES 620,372 649,807 317,594 333,043 649,807 -
5400 OTHER EXPENSES 102 - - 21 - -
5700 CAPITAL OUTLAYS 10,673 11,000 - 50 11,000 -
$ 1,050,386 $ 1,144,761 $ 514,065 $ 544,690 $ 1,135,607 $ (9,154)
70757 Mc Graft Park Maintenance
5100 SALARIES & BENEFITS 6,934 7,500 871 3,912 7,500 -
5200 SUPPLIES 3,479 1,400 626 1,773 1,400 -
5300 CONTRACTUAL SERVICES 29,358 35,700 8,076 9,001 35,700 -
5400 OTHER EXPENSES 106 - - - - -
5700 CAPITAL OUTLAYS 106 - - - - -
$ 39,982 $ 44,600 $ 9,572 $ 14,686 $ 44,600 $ -
70276 Cemeteries Maintenance
5100 SALARIES & BENEFITS 106,333 82,086 56,601 49,536 82,086 -
5200 SUPPLIES 6,975 6,750 2,173 2,825 6,750 -
5300 CONTRACTUAL SERVICES 247,644 241,976 162,772 150,456 241,976 -
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS 7,594 8,500 135 42 8,500 -
$ 368,546 $ 339,312 $ 221,681 $ 202,859 $ 339,312 $ -
70585 Parking Operations
5100 SALARIES & BENEFITS 830 - 40 173 100 100
5200 SUPPLIES - - - - -
5300 CONTRACTUAL SERVICES 3,654 3,000 1,675 1,554 2,900 (100)
5400 OTHER EXPENSES - - - - - -
5700 CAPITAL OUTLAYS - - - - - -
$ 4,484 $ 3,000 $ 1,715 $ 1,728 $ 3,000 $ -
70357 Graffiti Removal
5100 SALARIES & BENEFITS 4,312 5,000 1,644 2,584 5,000 -
Page 8 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
5200 SUPPLIES 513 - 67 398 200 200
5300 CONTRACTUAL SERVICES 265 4,861 476 170 4,661 (200)
5400 OTHER EXPENSES - - - - - -
5700 CAPITAL OUTLAYS - - - - - -
$ 5,090 $ 9,861 $ 2,188 $ 3,152 $ 9,861 $ -
70863 Farmers' Market & Flea Market
5100 SALARIES & BENEFITS 20,918 23,490 15,346 12,524 23,490 -
5200 SUPPLIES 2,197 2,075 1,378 418 2,075 -
5300 CONTRACTUAL SERVICES 30,953 29,428 18,076 19,581 29,428 -
5400 OTHER EXPENSES 45 100 - 20 100 -
5700 CAPITAL OUTLAYS 294 22,000 - 294 2,000 (20,000) Did not receive grant
$ 54,407 $ 77,093 $ 34,799 $ 32,836 $ 57,093 $ (20,000)
$ 3,954,262 $ 4,179,061 $ 1,636,087 $ 1,955,346 $ 4,073,920 $ (105,141)
70775 General Recreation
5100 SALARIES & BENEFITS - - 99 - 100 100
5200 SUPPLIES 230 - 96 230 200 200
5300 CONTRACTUAL SERVICES 108,784 96,000 45,013 51,562 95,700 (300)
5400 OTHER EXPENSES 51 - - - - -
5700 CAPITAL OUTLAYS - - - - -
$ 109,065 $ 96,000 $ 45,208 $ 51,792 $ 96,000 $ -
80387 Environmental Services
5100 SALARIES & BENEFITS 337,789 361,504 155,633 160,824 353,436 (8,068) Lower OPEB/Pension costs
5200 SUPPLIES 10,247 7,300 4,960 4,158 7,300 -
5300 CONTRACTUAL SERVICES 191,979 185,000 108,345 127,252 235,640 50,640 Assumed board-up & demo tasks
5400 OTHER EXPENSES 228 1,000 45 145 600 (400)
5700 CAPITAL OUTLAYS 1,422 3,500 1,187 293 3,500 -
$ 541,665 $ 558,304 $ 270,170 $ 292,672 $ 600,476 $ 42,172
$ 650,729 $ 654,304 $ 315,378 $ 344,464 $ 696,476 $ 42,172
10875 Other - Contributions to Outside Agencies
MUSKEGON AREA TRANSIT (MATS) 80,164 80,164 40,082 40,082 80,164 -
NEIGHBORHOOD ASSOCIATION GRANTS 17,738 21,000 - 21,000 -
MUSKEGON AREA FIRST 45,566 45,660 22,783 22,783 45,660 -
VETERANS MEMORIAL DAY COSTS - 7,000 - 7,000 -
MAINSTREET - - - - -
DOWNTOWN MUSKEGON NOW - 42,000 10,034 42,000 -
LAKESIDE BUSINESS DISTRICT 2,500 2,500 - 2,500 -
211 SERVICE 2,500 2,500 2,500 2,500 -
CONSOLIDATION FEASIBILITY STUDY - - - - -
MERS SUPPLEMENTAL CONTRIBUTION - - - - -
MLK DIVERSITY PROGRAM 1,000 1,000 - 1,000 -
MUSKEGON AREA LABOR MANAGEMENT (MALMC) - 1,000 - 1,000 -
MUSKEGON COUNTY AND HUMANE SOCIETY - FERAL CATS - - - - -
OTHER - - - - -
Contributions To Outside Agencies $ 149,468 $ 202,824 $ 75,399 $ 62,865 $ 202,824 $ -
$ 149,468 $ 202,824 $ 75,399 $ 62,865 $ 202,824 $ -
Total Customer Value Added Activities $ 17,584,153 $ 18,496,011 $ 8,268,630 $ 8,692,594 $ 17,825,656 $ (670,355)
As a Percent of Total General Fund
Expenditures 74.5% 76.8% 77.5% 76.9% 75.8% 113.5%
II. Business Value Added Activities
Page 9 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
10101 City Commission
5100 SALARIES & BENEFITS 67,018 67,916 31,691 32,829 67,475 (441) Lower OPEB/Pension costs
5200 SUPPLIES 6,880 12,300 8,400 6,828 12,300 -
5300 CONTRACTUAL SERVICES 3,201 1,800 506 2,134 1,800 -
5400 OTHER EXPENSES 1,436 2,000 294 183 2,000 -
5700 CAPITAL OUTLAYS 4,371 1,200 1,816 2,950 1,200 -
$ 82,906 $ 85,216 $ 42,708 $ 44,924 $ 84,775 $ (441)
10102 City Promotions & Public Relations
5100 SALARIES & BENEFITS - - - - -
5200 SUPPLIES 1,067 9,350 239 461 350 (9,000)
5300 CONTRACTUAL SERVICES 6,146 - 2,524 3,175 9,000 9,000
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS - - - - -
$ 7,214 $ 9,350 $ 2,763 $ 3,636 $ 9,350 $ -
10172 City Manager
5100 SALARIES & BENEFITS 261,589 270,811 120,220 120,478 263,959 (6,852) Lower OPEB/Pension costs
5200 SUPPLIES 1,297 1,400 109 185 1,400 -
5300 CONTRACTUAL SERVICES 7,032 7,750 3,360 2,890 7,750 -
5400 OTHER EXPENSES 2,225 1,750 240 1,004 1,750 -
5700 CAPITAL OUTLAYS 1,166 1,250 - 45 1,250 -
$ 273,309 $ 282,961 $ 123,929 $ 124,603 $ 276,109 $ (6,852)
10145 City Attorney
5100 SALARIES & BENEFITS - - - - -
5200 SUPPLIES - 2,000 830 - 2,000 -
5300 CONTRACTUAL SERVICES 354,865 330,000 151,315 165,230 330,000 -
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS - - - - -
$ 354,865 $ 332,000 $ 152,145 $ 165,230 $ 332,000 $ -
$ 718,294 $ 709,527 $ 321,544 $ 338,394 $ 702,234 $ (7,293)
20228 Affirmative Action
5100 SALARIES & BENEFITS 80,618 81,162 38,555 39,909 80,101 (1,061) Lower OPEB/Pension costs
5200 SUPPLIES 264 750 127 98 750 -
5300 CONTRACTUAL SERVICES 1,785 2,027 461 898 1,627 (400)
5400 OTHER EXPENSES 319 1,000 89 89 800 (200)
5700 CAPITAL OUTLAYS - 500 - - 1,100 600
$ 82,987 $ 85,439 $ 39,232 $ 40,994 $ 84,378 $ (1,061)
20215 City Clerk & Elections
5100 SALARIES & BENEFITS 243,389 246,045 145,760 114,912 246,045 -
5200 SUPPLIES 25,026 33,208 23,860 7,338 33,208 -
5300 CONTRACTUAL SERVICES 11,797 29,516 17,200 4,948 29,516 -
5400 OTHER EXPENSES 2,367 2,500 1,177 688 2,500 -
5700 CAPITAL OUTLAYS 6,380 1,000 4,871 - 5,000 4,000
$ 288,959 $ 312,269 $ 192,868 $ 127,886 $ 316,269 $ 4,000
20220 Civil Service
5100 SALARIES & BENEFITS 4,245 - 3,429 4,245 3,429 3,429 Final leave payout
5200 SUPPLIES 3,810 3,100 241 1,015 3,100 -
5300 CONTRACTUAL SERVICES 88,071 86,170 19,477 23,425 86,170 -
5400 OTHER EXPENSES 2,418 2,000 2,563 2,418 2,000 -
5700 CAPITAL OUTLAYS - - - - -
Page 10 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
$ 98,543 $ 91,270 $ 25,710 $ 31,103 $ 94,699 $ 3,429
$ 470,489 $ 488,978 $ 257,810 $ 199,982 $ 495,346 $ 6,368
30202 Finance Administration
5100 SALARIES & BENEFITS 278,978 186,399 88,016 177,539 181,663 (4,736) Lower OPEB/Pension costs
5200 SUPPLIES 2,933 3,370 1,146 1,609 3,370 -
5300 CONTRACTUAL SERVICES 133,853 168,484 93,003 54,753 168,484 -
5400 OTHER EXPENSES 1,505 - 529 1,267 - -
5700 CAPITAL OUTLAYS 3,834 4,000 - 2,769 4,000 -
$ 421,103 $ 362,253 $ 182,694 $ 237,936 $ 357,517 $ (4,736)
30209 Assessing Services
5100 SALARIES & BENEFITS 3,126 7,610 849 929 7,610 -
5200 SUPPLIES - - 410 - - -
5300 CONTRACTUAL SERVICES 422,034 360,000 88,592 226,773 360,000 -
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS - - - - -
$ 425,160 $ 367,610 $ 89,851 $ 227,702 $ 367,610 $ -
30805 Arena Administration
5100 SALARIES & BENEFITS - - - - -
5200 SUPPLIES - - - - -
5300 CONTRACTUAL SERVICES 238,492 235,000 235,000 195,833 235,000 -
5400 OTHER EXPENSES - - - - -
5700 CAPITAL OUTLAYS 1,599 - - - - -
$ 240,091 $ 235,000 $ 235,000 $ 195,833 $ 235,000 $ -
30205 Income Tax Administration
5100 SALARIES & BENEFITS 349,617 366,878 144,890 163,895 359,385 (7,493) Lower OPEB/Pension costs
5200 SUPPLIES 11,035 12,160 3,317 3,454 12,160 -
5300 CONTRACTUAL SERVICES 66,871 77,350 16,988 32,162 77,350 -
5400 OTHER EXPENSES 792 1,000 225 514 1,000 -
5700 CAPITAL OUTLAYS 4,081 2,500 - 57 2,500 -
$ 432,397 $ 459,888 $ 165,419 $ 200,082 $ 452,395 $ (7,493)
30253 City Treasurer
5100 SALARIES & BENEFITS 318,736 324,507 151,333 156,089 317,118 (7,389)
5200 SUPPLIES 65,720 66,000 32,021 30,038 66,000 -
5300 CONTRACTUAL SERVICES 126,643 109,000 52,869 53,612 109,000 -
5400 OTHER EXPENSES 343 800 209 48 800 -
5700 CAPITAL OUTLAYS 5,710 1,000 51 296 1,000 -
$ 517,152 $ 501,307 $ 236,483 $ 240,083 $ 493,918 $ (7,389)
30248 Information Systems Administration
5100 SALARIES & BENEFITS 301,869 313,807 140,827 138,213 306,152 (7,655) Lower OPEB/Pension costs
5200 SUPPLIES 481 1,977 117 174 1,977 -
5300 CONTRACTUAL SERVICES 31,224 18,268 8,173 4,218 18,268 -
5400 OTHER EXPENSES 4,114 12,000 403 - 12,000 -
5700 CAPITAL OUTLAYS 33,513 48,406 19,364 13,234 48,406 -
$ 371,201 $ 394,458 $ 168,885 $ 155,839 $ 386,803 $ (7,655)
$ 2,407,105 $ 2,320,516 $ 1,078,332 $ 1,257,475 $ 2,293,243 $ (27,273)
60265 City Hall Maintenance
5100 SALARIES & BENEFITS 39,062 37,708 16,997 17,284 36,856 (852) Lower OPEB/Pension costs
5200 SUPPLIES 10,126 13,775 4,062 4,606 13,775 -
5300 CONTRACTUAL SERVICES 178,543 230,000 69,967 77,391 230,000 -
Page 11 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
5400 OTHER EXPENSES 191 - - 191 - -
5700 CAPITAL OUTLAYS 7,164 7,500 3,904 3,915 7,500 -
$ 235,086 $ 288,983 $ 94,930 $ 103,386 $ 288,131 $ (852)
$ 235,086 $ 288,983 $ 94,930 $ 103,386 $ 288,131 $ (852)
80400 Planning, Zoning and Economic Development
5100 SALARIES & BENEFITS 267,122 278,373 130,395 128,692 271,977 (6,396) Lower OPEB/Pension costs
5200 SUPPLIES 2,759 4,600 1,316 1,323 4,600 -
5300 CONTRACTUAL SERVICES 19,914 25,000 7,353 7,847 25,000 -
5400 OTHER EXPENSES 1,272 4,000 1,026 662 4,000 -
5700 CAPITAL OUTLAYS 1,848 2,000 2,402 - 2,000 -
$ 292,915 $ 313,973 $ 142,491 $ 138,523 $ 307,577 $ (6,396)
$ 292,915 $ 313,973 $ 142,491 $ 138,523 $ 307,577 $ (6,396)
Total Business Value Added Activities $ 4,123,889 $ 4,121,977 $ 1,895,108 $ 2,037,761 $ 4,086,531 $ (35,446)
As a Percent of Total General Fund
Expenditures 17.5% 17.1% 17.8% 18.0% 17.4% 6.0%
III. Fixed Budget Items
30999 Transfers To Other Funds
MAJOR STREET FUND - - - - -
LOCAL STREET FUND 280,000 280,000 140,000 140,000 280,000 -
ENGINEERING 75,000 - - 75,000 - -
SIDEWALK - - - - - -
PUBLIC IMPROVEMENT FIRE EQUIPMENT RESERVE - - - - - -
ARENA MAINTENANCE - - - - - -
STATE GRANTS - - - - - -
LDFA DEBT SERVICE FUND (SMARTZONE) 100,000 160,000 80,000 50,000 160,000 -
GENERAL INSURANCE 28,046 28,046 14,023 14,023 28,046 -
$ 483,046 $ 468,046 $ 234,023 $ 279,023 $ 468,046 $ -
30851 General Insurance 257,320 224,982 - - 224,982 $ -
30906 Debt Retirement 281,954 278,345 174,950 176,503 278,345 -
10891 Contingency and Bad Debt Expense 513,590 250,000 4,077 400,000 150,000 Contingency for tax appeals
90000 Major Capital Improvements
91112 CHARGEPOINT CAR CHARGING 5,037 - - 4,537 - -
VETERAN'S PARK UPGRADES - 12,000 - - 12,000 -
91116 ADA PROJECT 2011-2012 1,432 25,000 - - 25,000 -
91118 MCGRAFT PARK ROOF & RESURFACE TENNIS COU 2,087 - - 2,087 - -
91119 CITY HALL TUCK POINTING & ROOF OVER PD 15,489 - - 155 - -
91120 VOIP PHONE SYSTEM 50,363 20,000 19,400 - 20,000 -
91125 BS&A FINANCIAL MANAGEMENT SOFTWARE 154,646 50,000 (195) - - (50,000)
91129 JEFFERSON & APPLE CITY HALL PARKING LOT 6,196 70,000 36,573 - 35,000 (35,000)
CITY HALL HVAC CLEANING - - - - 10,000 10,000
CITY HALL WINDOWS - 80,000 - - 80,000 -
91130 CITY HALL TUCK POINTING/WINDOWS 1,817 - 38,021 - 40,000 40,000
99012 GIS TRAINING 4,169 - - 3,937 - -
99148 JAG GRANT 106,135 - 501 87,563 - -
99152 DOJ JAG GRANT MUSKEGON HEIGHTS 26,126 - - 23,945 - -
Total Fixed-Budget Items $ 1,909,406 $ 1,478,373 $ 507,350 $ 577,750 $ 1,593,373 $ 115,000
As a Percent of Total General Fund
Expenditures 8.1% 6.1% 4.8% 5.1% 6.8% -19.5%
Page 12 of 38
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast (Decrease) From
Actual FY2012 Estimate FY2013 12/31/12 12/31/11 FY2012 Original Comments
Total General Fund $ 23,617,448 $ 24,096,361 $ 10,671,087 $ 11,308,105 $ 23,505,560 $ (590,801)
Recap: Total General Fund By Expenditure Object
5100 Salaries & Benefits $ 14,451,224 $ 15,007,730 $ 6,848,556 $ 7,229,017 $ 14,133,729 $ (874,001)
5200 Operating Supplies 402,136 478,965 181,054 175,817 432,365 (46,600)
5300 Contractual Services 6,710,688 6,931,769 2,954,245 3,150,491 7,159,969 228,200
5400 Other Expenses 559,041 309,150 21,770 23,319 449,150 140,000
5700 Capital Outlays 529,359 422,356 156,489 173,935 383,956 (38,400)
5900 All Other Financing Uses 965,000 946,391 508,973 555,526 946,391 -
Total General Fund $ 23,617,448 $ 24,096,361 $ 10,671,087 $ 11,308,105 $ 23,505,560 $ (590,801)
Page 13 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
202 Major Streets and State Trunklines Fund
$ 566,001
Available Fund Balance - BOY $ 2,438,845 $ 2,507,008 $ 2,507,008 $ 68,163
Means of Financing
Special assessments $ 167,342 $ 125,000 $ - $ - $ 125,000 $ -
Federal & state grants 1,377,820 1,095,000 2,438 - 1,295,000 200,000
State shared revenue 2,537,508 2,663,163 813,296 909,093 2,663,163 -
Interest income 34,829 25,000 1,438 1,526 25,000 -
Operating transfers in - - - - -
Other 2,099,396 20,000 3,495 2,003,249 20,000 -
$ 6,216,895 $ 3,928,163 $ 820,667 $ 2,913,868 $ 4,128,163 $ 200,000
60900 Operating Expenditures
5100 Salaries & Benefits $ 518,030 $ 231,059 $ 282,922
$ 770,000 $ 757,000 $ (13,000) Lower OPEB/Pension costs
5200 Operating Supplies 241,072 28,273 48,172
240,600 240,600 -
5300 Contractual Services 821,383 411,791 383,058
1,080,658 1,080,658 -
5400 Other Expenses 11,295 150 540
1,000 1,000 -
5700 Capital Outlays - -
- - -
5900 Other Financing Uses 25,330 205,462 -
456,993 456,993 -
$ 1,617,110 $ 2,549,251 $ 876,735 $ 714,691 $ 2,536,251 $ (13,000)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services 2,658,778 228,662 1,106,311
3,166,000 2,925,000 (241,000)
5700 Capital Outlays - - - - - -
$ 2,658,778 $ 3,166,000 $ 228,662 $ 1,106,311 $ 2,925,000 $ (241,000)
$ 4,275,888 $ 5,715,251 $ 1,105,397 $ 1,821,003 $ 5,461,251 $ (254,000)
$ 2,507,008
Available Fund Balance - EOY $ 651,757 $ 2,222,278 $ 1,173,920 $ 522,163
Page 14 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
203 Local Streets Fund
$ 663,340
Available Fund Balance - BOY $ 657,138 $ 826,851 $ 826,851 $ 169,713
Means of Financing
Special assessments $ 109,166 $ 75,000 $ - $ - $ 75,000 $ -
Federal & state grants - 32,000 - - 32,000 -
Metro act fees 140,850 140,000 - - 140,000 -
State shared revenue 639,476 635,482 215,726 214,818 635,482 -
Interest income 27,090 20,000 - - 20,000 -
Operating transfers in 480,000 905,000 442,323 241,850 905,000 -
Other 2,410 15,000 4,278 121 15,000 -
$ 1,398,992 $ 1,822,482 $ 662,327 $ 456,789 $ 1,822,482 $ -
60900 Operating Expenditures
5100 Salaries & Benefits $ 457,536 $ 184,153 $ 198,388
$ 473,137 $ 463,492 $ (9,645) Lower OPEB/Pension costs
5200 Operating Supplies 64,067 29,727 27,677
118,000 118,000 -
5300 Contractual Services 616,506 251,509 274,816
860,118 860,118 -
5400 Other Expenses 4,046 13 1,510
2,000 2,000 -
5700 Capital Outlays - - - - -
5900 Other Financing Uses - - - - -
$ 1,142,155 $ 1,453,255 $ 465,402 $ 502,391 $ 1,443,610 $ (9,645)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services 93,326 571,611 81,180
805,000 901,000 96,000
$ 93,326 $ 805,000 $ 571,611 $ 81,180 $ 901,000 $ 96,000
$ 1,235,481 $ 2,258,255 $ 1,037,013 $ 583,572 $ 2,344,610 $ 86,355
$ 826,851
Available Fund Balance - EOY $ 221,365 $ 452,165 $ 304,723 $ 83,358
Page 15 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
257 Budget Stabilization Fund
$ 1,500,000
Available Fund Balance - BOY $ 1,500,000 $ 1,500,000 $ 1,500,000 $ -
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income - - - - - -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - 200,000 200,000 - 200,000 -
Other - - - - - -
$ - $ 200,000 $ 200,000 $ - $ 200,000 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - - - - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses - - - - - -
$ - $ - $ - $ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ 1,500,000
Available Fund Balance - EOY $ 1,700,000 $ 1,700,000 $ 1,700,000 $ -
Page 16 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
264 Criminal Forfeitures Fund
$ 140,828
Available Fund Balance - BOY $ 148,828 $ 149,174 $ 149,174 $ 346
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 1,136 500 443 409 500 -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other 11,422 12,000 14,684 10,824 18,000 6,000
$ 12,558 $ 12,500 $ 15,127 $ 11,233 $ 18,500 $ 6,000
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - -
5300 Contractual Services 3,933 2,286 3,000
5,000 10,000 5,000 Outfit new street crimes unit
5400 Other Expenses - - - - - -
5700 Capital Outlays 279 - - - - -
5900 Other Financing Uses - - - - - -
$ 4,212 $ 5,000 $ 2,286 $ 3,000 $ 10,000 $ 5,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ 4,212 $ 5,000 $ 2,286 $ 3,000 $ 10,000 $ 5,000
$ 149,174
Available Fund Balance - EOY $ 156,328 $ 162,015 $ 157,674 $ 1,346
Page 17 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
285 Tree Replacement Fund
$ 5,119
Available Fund Balance - BOY $ 4,669 $ 4,999 $ 4,999 $ 330
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants 2,000 - - - 5,000 5,000 New grant received
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 37 50 10 13 50 -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other 200 - 1,296 - 1,500 1,500
$ 2,237 $ 50 $ 1,306 $ 13 $ 6,550 $ 6,500
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ 3,659 $ -
$ - $ 3,700 $ 3,700 Work done in-house
5200 Operating Supplies 2,357 5,314 2,111
2,500 5,500 3,000
5300 Contractual Services - 2,021 -
- 2,300 2,300
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses - - - - - -
$ 2,357 $ 2,500 $ 10,994 $ 2,111 $ 11,500 $ 9,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ 2,357 $ 2,500 $ 10,994 $ 2,111 $ 11,500 $ 9,000
$ 4,999
Available Fund Balance - EOY $ 2,219 $ (4,689) $ 49 $ (2,170)
Page 18 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
295 Brownfield Redevelopment Authority (Betten Project)
$ 65,349
Available Fund Balance - BOY $ 4,450 $ (1,503,400) $ (1,503,400) $ (1,507,850)
Means of Financing
Property taxes $ 142,429 $ 157,111 $ - $ - $ 157,111 $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 671 250 369 105 500 250
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 143,100 $ 157,361 $ 369 $ 105 $ 157,611 $ 250
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services 1,698,021 150,000 5,000 29,605 96,000 (54,000)
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses 13,828 10,000 26,975 - 54,000 44,000
$ 1,711,849 $ 160,000 $ 31,975 $ 29,605 $ 150,000 $ (10,000)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ 1,711,849 $ 160,000 $ 31,975 $ 29,605 $ 150,000 $ (10,000)
$ (1,503,400) $
Available Fund Balance - EOY 1,811 $ (1,535,006) $ (1,495,789) $ (1,497,600)
Page 19 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
296 Brownfield Redevelopment Authority (Mall Area Project)
$ -
Available Fund Balance - BOY $ - $ - $ - $ -
Means of Financing
Property taxes $ - $ 42,698 $ 10,034 $ - $ 42,698 $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income - - - - - -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ - $ 42,698 $ 10,034 $ - $ 42,698 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - - - - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses - 42,000 10,034 - 42,000 -
$ - $ 42,000 $ 10,034 $ - $ 42,000 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ - $ 42,000 $ 10,034 $ - $ 42,000 $ -
$ -
Available Fund Balance - EOY $ 698 $ - $ 698 $ -
Page 20 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
290 Local Development Finance Authority III Fund - Edison Landing (Smartzone)
$ 21,348
Available Fund Balance - BOY $ 7,221 $ 96,745 $ 96,745 $ 89,524
Means of Financing
Property taxes $ 83,420 $ 86,631 $ - $ - $ 86,631 $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 3,569 150 79 47 150 -
Operating transfers in - General Fund 100,000 160,000 80,000 50,000 160,000 -
Other 306,196 75,000 75,000 75,000 75,000 -
$ 493,185 $ 321,781 $ 155,079 $ 125,047 $ 321,781 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services 250 500 - - 500 -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses 417,538 70,244 96,874
322,466 322,466 -
$ 417,788 $ 322,966 $ 70,244 $ 96,874 $ 322,966 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ 417,788 $ 322,966 $ 70,244 $ 96,874 $ 322,966 $ -
$ 96,745
Available Fund Balance - EOY $ 6,036 $ 181,580 $ 95,560 $ 89,524
Page 21 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
305 Tax Increment Finance Authority Fund
$ 16,445
Available Fund Balance - BOY $ 19,702 $ 19,639 $ 19,639 $ (63)
Means of Financing
Property taxes $ 53,057 $ 44,430 $ - $ - $ 44,430 $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 137 200 38 43 200 -
Operating transfers in - General Fund - - - - - -
Operating transfers in - TIFA Fund - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 53,194 $ 44,630 $ 38 $ 43 $ 44,630 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - - - - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses 50,000 50,000 25,000 25,000 50,000 -
$ 50,000 $ 50,000 $ 25,000 $ 25,000 $ 50,000 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ 50,000 $ 50,000 $ 25,000 $ 25,000 $ 50,000 $ -
$ 19,639
Available Fund Balance - EOY $ 14,332 $ (5,323) $ 14,269 $ (63)
Page 22 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
394 Downtown Development Authority Fund
$ 272,145
Available Fund Balance - BOY $ 244,630 $ 245,956 $ 245,956 $ 1,326
Means of Financing
Property taxes $ 305,797 $ 288,404 $ - $ - $ 228,404 $ (60,000) Tax settlement refunds
Federal & state grants - - - - - -
State proposal A reimbursement revenue - - - - - -
Charges for services - - - - - -
Interest income 2,477 1,150 681 815 1,150 -
Operating transfers in - General Fund - - - - - -
Operating transfers in - PIF - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - - - -
$ 308,274 $ 289,554 $ 681 $ 815 $ 229,554 $ (60,000)
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - 250 - - 250 -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses 334,463 30,766 33,373
334,162 334,162 -
$ 334,463 $ 334,412 $ 30,766 $ 33,373 $ 334,412 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
$ - $ - $ - $ - $ - $ -
$ 334,463 $ 334,412 $ 30,766 $ 33,373 $ 334,412 $ -
$ 245,956
Available Fund Balance - EOY $ 199,772 $ 215,871 $ 141,098 $ (58,674)
Page 23 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
408 Arena Improvement Fund
$ 779
Available Fund Balance - BOY $ 16,979 $ 23,779 $ 23,779 $ 6,800
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 22,885 20,000 3,050 7,290 20,000 -
Interest income 115 200 65 64 200 -
Operating transfers in - - - - - -
Other 23,400 - - 23,400 - -
$ 46,400 $ 20,200 $ 3,115 $ 30,754 $ 20,200 $ -
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - -
5300 Contractual Services - - (223) - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays 23,400 - - - - -
5900 Other Financing Uses - - - - - -
$ 23,400 $ - $ (223) $ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - 20,000 4,227 23,400 20,000 -
5400 Other Expenses - - - - - -
5900 Other Financing Uses - - - - - -
$ - $ 20,000 $ 4,227 $ 23,400 $ 20,000 $ -
$ 23,400 $ 20,000 $ 4,004 $ 23,400 $ 20,000 $ -
$ 23,779
Available Fund Balance - EOY $ 17,179 $ 22,890 $ 23,979 $ 6,800
Page 24 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
403 Sidewalk Improvement Fund
$ 665,541
Available Fund Balance - BOY $ 571,836 $ 575,774 $ 575,774 $ 3,938
Means of Financing
Special assessments $ 55,668 $ 40,000 $ - $ - $ 40,000 $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services - - - - - -
Interest income 11,581 6,000 1,749 1,912 6,000 -
Operating transfers in - - - - - -
Other - - - - - -
$ 67,249 $ 46,000 $ 1,749 $ 1,912 $ 46,000 $ -
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - - - - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses 151,705 11,040 13,353
152,080 152,080 -
$ 151,705 $ 152,080 $ 11,040 $ 13,353 $ 152,080 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services 5,311 - 10 - 10 10
5400 Other Expenses - - - -
5900 Other Financing Uses - - - - - -
$ 5,311 $ - $ 10 $ - $ 10 $ 10
$ 157,016 $ 152,080 $ 11,050 $ 13,353 $ 152,090 $ 10
$ 575,774
Available Fund Balance - EOY $ 465,756 $ 566,473 $ 469,684 $ 3,928
Page 25 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
404 Public Improvement Fund
$ 551,506
Available Fund Balance - BOY $ 568,006 $ 559,637 $ 559,637 $ (8,369)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Property taxes - - - - - -
Federal & state grants - - - - - -
Charges for services 40,416 - - - - -
Sales of property 21,090 5,000 - - 5,000 -
Interest income 5,700 7,500 1,924 2,553 7,500 -
Operating transfers in - - - - - -
Other 37,659 45,000 31 37,535 45,000 -
$ 104,865 $ 57,500 $ 1,955 $ 40,088 $ 57,500 $ -
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - 5,000 - - 5,000 -
5400 Other Expenses - - - - - -
5700 Capital Outlays 45,499 - - - - -
5900 Other Financing Uses - - - -
$ 45,499 $ 5,000 $ - $ - $ 5,000 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services 51,235 - - - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays - 139,064 39,303
155,000 140,000 (15,000) Lower than projected cost
$ 51,235 $ 155,000 $ 139,064 $ 39,303 $ 140,000 $ (15,000)
$ 96,734 $ 160,000 $ 139,064 $ 39,303 $ 145,000 $ (15,000)
$ 559,637
Available Fund Balance - EOY $ 465,506 $ 422,528 $ 472,137 $ 6,631
Page 26 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
482 State Grants Fund
$ 237,439
Available Fund Balance - BOY $ 140,033 $ 147,766 $ 147,766 $ 7,733
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants 121,630 300,000 18,413 135,219 300,000 -
Sales of Property - - - - - -
Interest income 9,250 500 153 - 500 -
Operating transfers in - - - - - -
Other - - - - - -
$ 130,880 $ 300,500 $ 18,566 $ 135,219 $ 300,500 $ -
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - - - - - -
5400 Other Expenses - - - - - -
5700 Capital Outlays 120,505 - - - - -
5900 Other Financing Uses 100,048 33,424 - - 33,424 -
$ 220,553 $ 33,424 $ - $ - $ 33,424 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - 11,629 8,692
- 70,000 70,000
5700 Capital Outlays - 320,000 - - 250,000 (70,000)
$ - $ 320,000 $ 11,629 $ 8,692 $ 320,000 $ -
$ 220,553 $ 353,424 $ 11,629 $ 8,692 $ 353,424 $ -
$ 147,766
Available Fund Balance - EOY $ 87,109 $ 154,703 $ 94,842 $ 7,733
Page 27 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
594 Marina & Launch Ramp Fund
$ 243,852
Available Cash Balance - BOY $ 229,401 $ 263,362 $ 263,362 $ 33,961
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 198,418 180,000 129,115 73,315 180,000 -
Interest income 1,949 800 755 681 800 -
Operating transfers in - - - - - -
Other 9,952 3,000 3,325 5,283 4,000 1,000
$ 210,319 $ 183,800 $ 133,195 $ 79,279 $ 184,800 $ 1,000
70756 Operating Expenditures - Marina
5100 Salaries & Benefits $ 17,276 $ 20,949 $ 14,747 $ 5,289 $ 20,949 $ -
5200 Operating Supplies 9,912 8,900 2,136 1,720 8,900 -
5300 Contractual Services 155,456 124,654 74,318 79,336 124,654 -
5400 Other Expenses 260 250 - 158 250 -
5700 Capital Outlays 5,806 7,800 527 (13) 7,800 -
5900 Other Financing Uses 47 - - - - -
Other Cash Uses (e.g. Debt Principal) - - - - - -
$ 188,757 $ 162,553 $ 91,728 $ 86,490 $ 162,553 $ -
70759 Operating Expenditures - Ramps
5100 Salaries & Benefits $ - $ 2,500 $ 186 $ - $ 2,500 $ -
5200 Operating Supplies 90 500 823 - 1,000 500
5300 Contractual Services 11,371 9,580 3,840 4,962 9,580 -
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses - - - - - -
Other Cash Uses (e.g. Debt Principal) (9,409) - - - - -
$ 2,052 $ 12,580 $ 4,849 $ 4,962 $ 13,080 $ 500
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - 30,000 30,000
5700 Capital Outlays - - - - - -
$ - $ - $ - $ - $ 30,000 $ 30,000
$ 190,809 $ 175,133 $ 96,577 $ 91,452 $ 205,633 $ 30,500
$ 263,362
Available Cash Balance - EOY $ 238,068 $ 299,980 $ 242,529 $ 4,461
Page 28 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
661 Equipment Fund
$ 2,880,251
Available Cash Balance - BOY $ 2,427,131 $ 2,373,196 $ 2,373,196 $ (53,935)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 2,033,929 2,300,000 1,018,466 965,172 2,300,000 -
Interest income 20,707 15,000 14,351 7,811 15,000 -
Operating transfers in - - - - - -
Other 82,380 100,000 36,251 42,702 100,000 -
$ 2,137,016 $ 2,415,000 $ 1,069,068 $ 1,015,685 $ 2,415,000 $ -
60932 Operating Expenditures
5100 Salaries & Benefits $ 445,560 $ 434,245 $ 198,879 $ 216,291 $ 424,512 $ (9,733) Lower OPEB/Pension costs
5200 Operating Supplies 806,413 951,500 335,349 348,219 951,500 -
5300 Contractual Services 733,902 784,533 338,744 322,506 784,533 -
5400 Other Expenses 855 1,200 86 72 1,200 -
5700 Capital Outlays 577,576 1,125,000 55,763 443,598 1,172,331 47,331
5900 Other Financing Uses - - - - - -
Other Cash Uses (e.g. Debt Principal) 79,765 - - - - -
$ 2,644,071 $ 3,296,478 $ 928,821 $ 1,330,686 $ 3,334,076 $ 37,598
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
5700 Capital Outlays - - - - - -
$ - $ - $ - $ - $ - $ -
$ 2,644,071 $ 3,296,478 $ 928,821 $ 1,330,686 $ 3,334,076 $ 37,598
$ 2,373,196
Available Cash Balance - EOY $ 1,545,653 $ 2,513,443 $ 1,454,120 $ (91,533)
Page 29 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
642 Public Service Building Fund
$ 268,058
Available Cash Balance - BOY $ 277,397 $ 383,301 $ 383,301 $ 105,904
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 969,342 1,087,448 542,645 484,671 1,087,448 -
Interest income 2,571 6,000 1,183 986 6,000 -
Operating transfers in - - - - - -
Other - - - - - -
$ 971,913 $ 1,093,448 $ 543,828 $ 485,657 $ 1,093,448 $ -
60442 Operating Expenditures
5100 Salaries & Benefits $ 571,707 $ 603,405 $ 262,438 $ 275,805 $ 588,803 $ (14,602) Lower OPEB/Pension costs
5200 Operating Supplies 16,353 17,700 3,981 6,337 17,700 -
5300 Contractual Services 218,170 321,343 123,474 88,410 321,343 -
5400 Other Expenses 9,785 500 - - 500 -
5700 Capital Outlays 14,068 14,500 4,502 7,710 14,500 -
5900 Other Financing Uses - - - - - -
Other Cash Uses and Adjustments (e.g.
26,587 - - - - -
Debt Principal)
$ 856,670 $ 957,448 $ 394,395 $ 378,262 $ 942,846 $ (14,602)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - 130,000 - - 130,000 -
5700 Capital Outlays - - - - - -
$ - $ 130,000 $ - $ - $ 130,000 $ -
$ 856,670 $ 1,087,448 $ 394,395 $ 378,262 $ 1,072,846 $ (14,602)
$ 383,301
Available Cash Balance - EOY $ 283,397 $ 532,734 $ 403,903 $ 120,506
Page 30 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
643 Engineering Services Fund
$ (93,420) $
Available Cash Balance - BOY 4,242 $ 53,417 $ 53,417 $ 49,175
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 428,481 437,000 257,373 240,949 437,000 -
Interest income 4 10 258 4 300 290
Operating transfers in - - - 75,000 - -
Other 105,783 40,000 69,162 28,198 80,000 40,000
$ 534,268 $ 477,010 $ 326,793 $ 344,151 $ 517,300 $ 40,290
60447 Operating Expenditures
5100 Salaries & Benefits $ 307,740 $ 336,259 $ 157,114 $ 157,533 $ 330,216 $ (6,043) Lower OPEB/Pension costs
5200 Operating Supplies 5,842 10,330 2,429 1,058 10,330 -
5300 Contractual Services 123,597 109,690 46,976 59,677 109,690 -
5400 Other Expenses - 1,000 - - 1,000 -
5700 Capital Outlays 5,455 7,500 1,997 1,519 7,500 -
5900 Other Financing Uses - - - - - -
Other Cash Uses and Adjustments (e.g.
(55,203) - - - - -
Debt Principal)
$ 387,431 $ 464,779 $ 208,516 $ 219,787 $ 458,736 $ (6,043)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - 10,000 4,030 6,043 10,000 -
5700 Capital Outlays - - - - - -
$ - $ 10,000 $ 4,030 $ 6,043 $ 10,000 $ -
$ 387,431 $ 474,779 $ 212,546 $ 225,830 $ 468,736 $ (6,043)
$ 53,417
Available Cash Balance - EOY $ 6,473 $ 167,664 $ 101,981 $ 95,508
0
Page 31 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
677 General Insurance Fund
$ 1,420,174
Available Cash Balance - BOY $ 2,186,204 $ 2,486,975 $ 2,486,975 $ 300,771
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - -
State shared revenue - - - - - -
Charges for services 4,511,726 3,232,475 1,751,248 2,120,823 3,232,475 -
Interest income 10,395 10,000 12,479 3,930 15,000 5,000
MERS Retireee Health Reimbursement - 840,000 - - 840,000 -
Medicare Part D Rx Reimbursement - 35,000 - - 35,000 -
MMRMA dividend payment - - - - - -
Operating transfers in 28,046 28,046 14,023 14,023 28,046 -
Other - 125,000 5,927 3,038 125,000 -
$ 4,550,167 $ 4,270,521 $ 1,783,677 $ 2,141,814 $ 4,275,521 $ 5,000
30851 Operating Expenditures
5100 Salaries & Benefits $ 32,969 $ 32,196 $ 15,421 $ 16,235 $ 31,754 $ (442) Lower OPEB/Pension costs
5200 Operating Supplies - 200 - 166 200 -
5300 Contractual Services 4,277,725 4,072,475 1,880,945 1,914,975 4,072,475 -
5400 Other Expenses - 1,000 384 - 1,000 -
5700 Capital Outlays - 2,000 880 1,110 2,000 -
5900 Other Financing Uses 81,096 600,000 600,000 - 600,000 -
Other Cash Uses and Adjustments (e.g.
(908,424) - - - - -
Debt Principal)
$ 3,483,366 $ 4,707,871 $ 2,497,630 $ 1,932,486 $ 4,707,429 $ (442)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - -
5700 Capital Outlays - - - - - -
$ - $ - $ - $ - $ - $ -
$ 3,483,366 $ 4,707,871 $ 2,497,630 $ 1,932,486 $ 4,707,429 $ (442)
$ 2,486,975
Available Cash Balance - EOY $ 1,748,854 $ 1,773,022 $ 2,055,067 $ 306,213
Page 32 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
59 0 Sewer Fund
$ 3,320,219
Available Cash Balance - BOY $ 3,723,675 $ 3,701,462 $ 3,723,675 $ -
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - 10,000 - - 10,000 -
State shared revenue - - - - - -
Charges for services 6,308,525 6,252,087 3,131,802 2,989,550 6,562,851 310,764 Prison reopening; higher use
Interest income 25,008 15,000 11,243 8,119 15,000 -
Repayment of DDA advance - - - - - -
Operating transfers in - - - - - -
Other 147,109 150,000 12,617 16,783 150,000 -
$ 6,480,642 $ 6,427,087 $ 3,155,662 $ 3,014,452 $ 6,737,851 $ 310,764
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services 333,856 305,029 120,269 134,208 305,029 -
5400 Other Expenses 19,221 9,000 4,821 9,140 9,000 -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses - - - - - -
Other Cash Uses and Adjustments (e.g.
(3,965) - - - - -
Debt Principal)
$ 349,112 $ 314,029 $ 125,090 $ 143,348 $ 314,029 $ -
60559 Operating Expenditures Maintenance
5100 Salaries & Benefits $ 481,291 $ 705,087 $ 249,847 $ 211,609 $ 689,464 $ (15,623) Lower OPEB/Pension costs
5200 Operating Supplies 26,203 46,950 11,827 9,413 46,950 -
5300 Contractual Services 4,897,216 421,646 200,773 1,849,781 421,646 -
5400 Other Expenses - 1,000 - - 1,000 -
5700 Capital Outlays 986 13,535 3,443 12 13,535 -
5900 Other Financing Uses - - - - - -
$ 5,405,696 $ 1,188,218 $ 465,890 $ 2,070,815 $ 1,172,595 $ (15,623)
60557 Operating Expenditures Treatment
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services - 4,905,052 1,553,655 - 5,000,000 94,948 Rate increase by County
5400 Other Expenses - - - - - -
5700 Capital Outlays - - - - - -
5900 Other Financing Uses - - - - - -
$ - $ 4,905,052 $ 1,553,655 $ - $ 5,000,000 $ 94,948
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ -
5300 Contractual Services 344,591 650,000 210,602 299,276 665,000 15,000
5700 Capital Outlays - - - - - -
$ 344,591 $ 650,000 $ 210,602 $ 299,276 $ 665,000 $ 15,000
$ 6,099,399 $ 7,057,299 $ 2,355,237 $ 2,513,439 $ 7,151,624 $ 94,325
$ 3,701,462
Available Cash Balance - EOY $ 3,093,463 $ 4,501,887 $ 3,309,902 $ 216,439
Page 33 of 38
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Increase
Original Budget Actual to Date Actual to Date 2Q Reforecast
Actual 2012 (Decrease) From Comments
FY2013 12/31/12 12/31/11 FY2013
Original
591 Water Fund
$ 3,585,169
Available Cash Balance - BOY $ 2,350,991 $ 2,782,590 $ 2,350,991 $ -
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ -
Federal & state grants - - 6,188 - 7,000 7,000
State shared revenue - - - - - -
Charges for services - City 2,903,177 3,072,151 1,684,502 1,443,458 3,317,357 245,206 7/1 rate increase; prison reopening
Charges for services - Wholesale 1,870,053 1,953,279 1,093,362 924,113 2,212,549 259,270 Revised NS service contract
Maintenance services - Township 177,450 170,000 59,984 110,782 170,000 -
Interest income 19,625 20,000 6,227 7,090 20,000 -
Lease of facilities 156,478 170,675 94,781 74,050 170,675 -
Repayment of DDA advance - - - - - -
Operating transfers in - - - - - -
Other 127,312 125,000 43,202 50,801 125,000 -
$ 5,254,095 $ 5,511,105 $ 2,988,246 $ 2,610,294 $ 6,022,581 $ 511,476
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - -
5300 Contractual Services 537,845 558,002 233,262 224,341 558,002 -
5400 Other Expenses 17,683 6,000 11,061 5,652 12,000 6,000
5700 Capital Outlays - - - - - -
5900 Other Financing Uses 410,187 384,694 191,615 203,794 384,694 -
Other Cash Uses and Adjustments (e.g.
1,507,904 1,250,000 - - 1,250,000 -
Debt Principal)
$ 2,473,619 $ 2,198,696 $ 435,938 $ 433,787 $ 2,204,696 $ 6,000
60559 Operating Expenditures Maintenance
5100 Salaries & Benefits $ 795,793 $ 736,692 $ 431,329 $ 439,369 $ 733,237 $ (3,455) Lower OPEB/Pension costs
5200 Operating Supplies 228,357 200,837 110,619 107,445 200,837 -
5300 Contractual Services 340,925 323,236 199,935 192,542 323,236 -
5400 Other Expenses 43,297 52,430 23,620 39,173 52,430 -
5700 Capital Outlays 5,714 16,600 15,081 1,342 18,500 1,900
5900 Other Financing Uses - - - - - -
$ 1,414,086 $ 1,329,795 $ 780,584 $ 779,871 $ 1,328,240 $ (1,555)
60558 Operating Expenditures Filtration
5100 Salaries & Benefits $ 633,066 $ 725,591 $ 329,224 $ 284,555 $ 702,288 $ (23,303) Lower OPEB/Pension costs
5200 Operating Supplies 228,723 268,477 100,843 109,174 268,477 -
5300 Contractual Services 477,313 575,000 187,221 189,353 575,000 -
5400 Other Expenses 2,469 3,600 1,013 810 3,600 -
5700 Capital Outlays 55,988 55,000 26,352 83,190 55,000 -
5900 Other Financing Uses - - - - - -
Replacement Reserve - DWRF - - - - - -
$ 1,397,559 $ 1,627,668 $ 644,653 $ 667,082 $ 1,604,365 $ (23,303)
90000 Project Expenditures
5200 Operating Supplies $ -$ - $ -$ -$ -$ -
5300 Contractual Services 771,410 1,110,000 900,106 676,190 1,497,000 387,000
5700 Capital Outlays - - - - - -
$ 771,410 $ 1,110,000 $ 900,106 $ 676,190 $ 1,497,000 $ 387,000
$ 6,056,674 $ 6,266,159 $ 2,761,281 $ 2,556,930 $ 6,634,301 $ 368,142
$ 2,782,590
Available Cash Balance - EOY $ 1,595,937 $ 3,009,555 $ 1,739,271 $ 143,334
Page 34 of 38
City of Muskegon
Quarterly Budget Reforecast and 2012-13 Proposed Budget
2012-13 2012-13
2012-13 1Q 2012-13 2Q
Responsibility Budgeted Estimated Comments
Reforecast Reforecast
Projects Project Grants
2012-13 BUDGETED PROJECTS
101 General Fund
VOIP Phone System Maurer 20,000 20,000 20,000 Year 2 of 5 Annual Payments, 0% Interest
City Hall Tuckpointing Al-Shatel - 40,000 40,000 Carryover from FY12
Irrigation Well at Lakeside Cemetery Al-Shatel - 29,000 - Carryover from FY12
Financial Management System Paul 50,000 - -
- 25,000 25,000 Federal Agreement
ADA Compliance, Various Locations Al-Shatel 25,000
-
Parking Lots Al-Shatel 70,000 70,000 35,000 Resurfacing
-
Windows Replacements at City Hall (Partial) Al-Shatel 80,000 80,000 80,000 Energy Improvements
-
City Hall HVAC Cleaning Al-Shatel - - 10,000
Veteran's Park Upgrades Al-Shatel 12,000 - 12,000 12,000 City's Share
257,000 - 276,000 222,000
202 Major Streets
Laketon, Wood to Getty Al-Shatel 1,000,000 313,000 1,000,000 1,200,000 Reconstruct-Concrete with STP Funds
Sherman, Estes to Glenside Al-Shatel 780,000 301,000 780,000 20,000 Changed to Design Only in FY13
Laketon, Beidler to Park Al-Shatel - - 30,000 30,000 Carryover from FY12
Getty, Laketon to Evanston Al-Shatel - - 40,000 40,000 Carryover from FY12
Sherman, Lincoln to Estes Al-Shatel 1,100,000 481,000 1,100,000 1,100,000 STP Grant Funds
Speed Limit Evaluations Al-Shatel 20,000 - 20,000 10,000 In-House Engineering Costs
M-120 Over North Branch of River Al-Shatel 16,000 - 16,000 16,000 MDOT Project - 8.75% City Participation
Clay, Fourth to Third; Third, clay to Western Al-Shatel 100,000 - 100,000 145,000 Reconstruction
Southern Avenue, 5th to Sanford Al-Shatel 100,000 - 10,000 10,000 Design Only in FY13
Terrace Street, Apple to Western Al-Shatel - - - 22,000 Payment to State for City share
Street Lights Removal Al-Shatel 10,000 - 10,000 - Where Possible
Sherman/Glenside Traffic Signal Al-Shatel - 200,000 - 262,000
Page 35 of 38
City of Muskegon
Quarterly Budget Reforecast and 2012-13 Proposed Budget
2012-13 2012-13
2012-13 1Q 2012-13 2Q
Responsibility Budgeted Estimated Comments
Reforecast Reforecast
Projects Project Grants
2012-13 BUDGETED PROJECTS
Traffic Signal Warrants Al-Shatel 40,000 - 70,000 70,000 If Warrants Not met
3,166,000 1,295,000 3,176,000 2,925,000
203 Local Streets
Harbour Towne Circle Milling & Resurfacing Al-Shatel 250,000 - 250,000 250,000 Consent Special Assessment
Bourdon, Fair to Lakeshore Drive Al-Shatel 225,000 - 200,000 200,000
Williams Street Outfall Al-Shatel - - 135,000 121,000 Emergency Project
Wickham, Sherman to Glen Al-Shatel 300,000 - 300,000 300,000
Paver Management System Al-Shatel 20,000 - 20,000 20,000 In-House Engineering Costs
- 10,000 10,000 Where Possible
Street Lights Removal Al-Shatel 10,000
805,000 - 915,000 901,000
404 Public Improvement Fund
SCBA Gear for Firefighters Lewis 155,000 - 135,000 140,000
408 Arena Improvement Fund
Security Cameras Paul 5,000 - 5,000 5,000
Emergency Lighting Backup Paul - - 15,000 15,000 Higher Priority Project
Remodel One Visitor Locker Room Paul 15,000 - - - Will Help Attract HS Team to Arena
20,000 - 20,000 20,000
482 State Grants Fund
EPA Grant Brubaker-Clarke 50,000 50,000 50,000 50,000
SmartZone Pre-Seed Brubaker-Clarke 20,000 - 20,000 20,000
Musketawa Trail Connection-phase IB (Keating to Black Creek) Al-Shatel 250,000 250,000 250,000 250,000 Contingent Upon DNR Land Purchase
320,000 300,000 320,000 320,000
590 Sewer
Sewer Rehabilitation Project (various projects) Al-Shatel 120,000 - 120,000 120,000 Lining of Manholes and Sewer Lines
Page 36 of 38
City of Muskegon
Quarterly Budget Reforecast and 2012-13 Proposed Budget
2012-13 2012-13
2012-13 1Q 2012-13 2Q
Responsibility Budgeted Estimated Comments
Reforecast Reforecast
Projects Project Grants
2012-13 BUDGETED PROJECTS
Austin Lift Station, Design Al-Shatel 10,000 - 10,000 10,000 Design Only
Evanston Lift Station Al-Shatel 200,000 - 200,000 200,000 Rebuild
GIS Update and Maintenance Al-Shatel 20,000 - 20,000 20,000 County Licensing, Map Maintenance
Laketon, Wood to Getty Al-Shatel - - - 15,000
Beidler St., Hackley to 700' South of Al-Shatel 160,000 - 160,000 160,000 Lining or Replacement
Infiltration Study Al-Shatel 65,000 - 65,000 65,000 Engineering/Design Only
- 75,000 75,000 Feasability/Engineering
Sewer Treatment Facility Al-Shatel 75,000
650,000 - 650,000 665,000
591 Water
Water Main Replacements, Various Locations - 2" & 4" Watermain Al-Shatel 75,000 - - -
Laketon, Wood to Getty Al-Shatel 35,000 - 35,000 195,000 Water Repairs Associated With Street Project
Bourdon, Fair to Lakeshore Drive Al-Shatel - - 120,000 132,000 Water Repairs Associated With Street Project
Sherman, Lincoln to Estes Al-Shatel 80,000 106,000 180,000 200,000 Water Repairs Associated With Street Project
Hackely, Hudson to Glen Al-Shatel 675,000 - 675,000 645,000 Replace Watermain & Services
Sherman; Estes to Glenside Al-Shatel 50,000 - 50,000 5,000 Changed to Design Only in FY13
GIS Update and Maintenance Al-Shatel 20,000 - 20,000 10,000 County Licensing, Map Maintenance
Reliability Study, Plant Al-Shatel 45,000 - 45,000 45,000 Required by MDEQ Every Five years
Switchgear Al-Shatel - - - 135,000
Plant Clearwell Upgrades per 2010 study Al-Shatel 105,000 - 105,000 105,000
- 25,000 25,000
Engineering Services for Harvey St. Reservior Upgrades Al-Shatel 25,000
1,110,000 106,000 1,255,000 1,497,000
642 Marina
Launch Ramp Repairs (Fisherman's Landing & Grand Trunk) Al-Shatel - - - 30,000 Work to be done in-house
- - - 30,000
642 PSB
Page 37 of 38
City of Muskegon
Quarterly Budget Reforecast and 2012-13 Proposed Budget
2012-13 2012-13
2012-13 1Q 2012-13 2Q
Responsibility Budgeted Estimated Comments
Reforecast Reforecast
Projects Project Grants
2012-13 BUDGETED PROJECTS
Employee parking lot resurfacing Al-Shatel 130,000 - 130,000 130,000 Resurface Parking Lot
130,000 - 130,000 130,000
643 Engineering Services
Intergovernmental Engineering Work Al-Shatel 10,000 - 10,000 10,000
10,000 - 10,000 10,000
661 Equipment Fund
5720/Quantity Non-Vehicular Equipment:
1 Scale Al-Shatel 12,000 - 12,000 12,000 New
1 Hoist to Service Fire Engines Al-Shatel - - - 50,000 New
1 Concrete Saw Al-Shatel - - 25,000 25,000 New
- 16,000 16,000 Replacements for Cemeteries
2 Mower Al-Shatel 16,000
28,000 - 53,000 103,000
5746 Communications Equipment:
2 Video System Al-Shatel 16,000 - 16,000 16,000 New
4 Radios-Police Al-Shatel 20,000 - 20,000 20,000 Mobile/Portables (Police) Multi-Band
12 Radios - DPW Al-Shatel 9,000 - 9,000 9,000 Replacements
60 GPS - units Al-Shatel 25,000 - 25,000 25,000 Lease
- 6,000 6,000 New
3 Light bars Al-Shatel 6,000
76,000 - 76,000 76,000
5730 Vehicles:
2 Patrol Cruisers Al-Shatel 50,000 - 50,000 50,000
4 Pickup Truck, 4X4 (1/2 ton) Al-Shatel 100,000 - 100,000 93,983
1 Loader Al-Shatel 150,000 - 150,000 123,848 Replaces 1999 Loader @ Salt Shed
2 Plow Truck Al-Shatel 280,000 - 280,000 280,000 Replaces 1992 Vehicles (#620 & #622)
3 Sedans Al-Shatel 60,000 - 60,000 60,000 Replaces Police Vehicles (#161, #186, #188)
Page 38 of 38
City of Muskegon
Quarterly Budget Reforecast and 2012-13 Proposed Budget
2012-13 2012-13
2012-13 1Q 2012-13 2Q
Responsibility Budgeted Estimated Comments
Reforecast Reforecast
Projects Project Grants
2012-13 BUDGETED PROJECTS
1 3/4 Ton Truck Al-Shatel 25,000 - 25,000 25,000 Replaces Vehicle #573 - Parks
1 1 Ton Truck Al-Shatel 28,000 - 28,000 28,000 New
1 Sewer Jet Al-Shatel 200,000 - 200,000 204,500 Carryover From Prior Year
1 Pothole Patcher Al-Shatel 115,000 - 115,000 115,000 New
- 13,000 13,000 Replaces Pug
1 Utility Vehicle - Cemetery Al-Shatel 13,000
1,021,000 - 1,021,000 993,331
Total Equipment Fund 1,125,000 - 1,150,000 1,172,331
$ 7,593,000 $ 1,701,000 $ 7,902,000 $ 7,892,331
Date: January 12, 2013
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Establish Terrace Plaza Ct. as street name
SUMMARY OF REQUEST:
The section of public road between Terrace Plaza building and the bank be assigned
the name of Terrace Plaza Court (Ct.). This section of road was a part of the old
Terrace Street before it was realigned to connect to Shoreline Dr. construction. See
attached location map.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Assign the name of Terrace Plaza Ct and authorize staff to install street name signs.
COMMITTEE RECOMMENDATION:
&RPPLVVLRQ 0HHWLQJ 'DWH )HEUXDU\
'DWH -DQXDU\
7R +RQRUDEOH 0D\RU &LW\ &RPPLVVLRQ
)URP &RPPXQLW\ DQG 1HLJKERUKRRG 6HUYLFHV 'HSDUWPHQW
5( $SSURYDO RI %XLOGLQJ 3URFXUHPHQW &RQWUDFWRU IRU &16
____________________________________________________________________________________________
SUMMARY OF REQUEST: Award the Procurement Building Contract to Schmidt
Roofing and Construction for the 2013 year to be used by the Community and
Neighorhood Services for HOME rental projects.
The CNS office solicited bids through public notices for a variety of trades.
Attached are the bid results for Building Contractor.
FINANCIAL IMPACT: The funding for all projects would be used from the income
received from our Rental/Lease Program.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the selected Building Contractor
through the Procurement Process.
COMMITTEE RECOMMENDATION: None required.
Community and Neighborhood
Services
MEMO City of Muskegon
933 Terrace
Second Floor
Muskegon, MI 49442
Ph: 231-724-6717
Fax: 231-726-2501
Date: January 22, 2013
To: Bidding Contractors
From: Oneata Bailey, Director
Community and Neighborhood Services
City of Muskegon
Re: Bid Results for Building Procurement Contractor
Community and Neighborhood Services received the following bid proposals:
Bid Address: 218 Catherine
Holden Construction: $7,950
Fredricks Construction: $9,550
Schmidt Roofing: $11,125
Greenstone Construction: $11,507
Beattie Bros. Construction: $11,543
Statewide Abatement: $12,365
Midwest Builders: $13,310
Bradfield Home Imp.: $14,125
The City of Muskegon reserves the right to accept or reject any and all bids. The
City of Muskegon is also not restricted to accept the lowest bid.
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SUMMARY OF REQUEST: To approve the attached resolution and direct the
Mayor and Clerk to sign Quit Claim Deed to Mr. Ty Ross, of 1197 Terrace, for
the vacant lot at 1189 Terrace St. Mr. Ross will purchase it for $1000.00.
FINANCIAL IMPACT: The proceeds from the sale will be used to cover NSP1
projects.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the resolution and direct CNS staff
to file the Quit Claim Deed.
COMMITTEE RECOMMENDATION: None.
MUSKEGON CITY COMMISSION
RESOLUTION TO APPROVE THE PURCHASE OF
CURRENTLY CITY-OWNED PROPERTY AT 1189 TERRACE
WHEREAS, the City of Muskegon is dedicated to the redevelopment of its
neighborhoods and;
WHEREAS, the City of Muskegon is dedicated to promoting high quality
affordable single-family housing in the community and;
WHEREAS, the City of Muskegon is dedicated to promoting
homeownership throughout its neighborhoods;
NOW THEREFORE, BE IT RESOLVED that the City Commission hereby
approves the sale of City-owned vacant property located at 1189 Terrace
Street to Ty Ross, of 1197 Terrace Street.
Adopted this 12th day of February, 2013.
Ayes:
Nays:
By ______________________________
Stephen Gawron, Mayor
By ______________________________
Ann Marie Cummings, MMC City Clerk
QUIT-CLAIM DEED
KNOW ALL MEN BY THESE PRESENTS: That the City of Muskegon, a municipal corporation, of
933 Terrace Street, Muskegon, Michigan 49440,
QUIT CLAIMS to Ty Adam Ross, a single man, of 1197 Terrace Street, Muskegon, Michigan 49442
the following described premises situated in the City of Muskegon, Muskegon County, Michigan:
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 9 BLK 239 EXC W 33 FT OF N 32
FT & ALSO EXC E 5 FT OF W 38 FT OF N 15 FT
City of Muskegon 24-205-239-0009-00
for the sum of: $1000.00
This deed is exempt from real estate transfer tax pursuant to the provisions of MCLA 207.505(a)(h)(i) and
MCLA 207.526 Sec. 6(a)(h)(i).
Dated this day of _____________, 2013. City of Muskegon
By:_________________________________
Stephen Gawron, Its Mayor
By:_________________________________
Ann Marie Cummings, City Clerk
STATE OF MICHIGAN
COUNTY OF MUSKEGON
Signed and sworn to before me in Muskegon County, Michigan, on ______________, 2013, by
Stephen Gawron and Ann Marie Cummings the Mayor and City Clerk, respectively, of the City of
Muskegon, a municipal corporation, on behalf of the City.
_____________________________________
__________________________, Notary Public
Muskegon County, Michigan
My commission expires _________________
PREPARED BY: Oneata Bailey
City of Muskegon
933 Terrace Street/P.O. Box 536
Muskegon, MI 49443-0536
Telephone: 231/724-6717
WHEN RECORDED RETURN TO: Grantee
SEND SUBSEQUENT TAX BILLS TO: Grantee
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\1189 Terrace -Quit Claim to adjacent neighbor.DOC
Date: 2/12/13
To: Honorable Mayor and City Commissioners
From: DPW/Equipment
RE: New Police Cruisers
SUMMARY OF REQUEST:
Authorize staff to purchase three (3) new Chevy Caprice patrol vehicles, total purchase
price of $83,904.00 from Shaheen Chevrolet, the Mi Deal (state contract) awarded
dealership.
FINANCIAL IMPACT:
$83,904.00
BUDGET ACTION REQUIRED:
None. Amount is what was budgeted.
STAFF RECOMMENDATION:
Authorize staff to purchase new Police cruisers from Shaheen Chevrolet.
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\Comm agenda item to purchase
new cruisers2013 (2).doc
Date: February 12, 2013
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Transportation Improvements Program Submittal for:
2014-2017 Projects
SUMMARY OF REQUEST:
Authorize staff to submit the attached list of projects to the West Michigan Shoreline
Regional Development Commission for inclusion in the FY 2014 – 2017 Transportation
Improvement Program (TIP). Projects submitted will be considered for Federal and
State transportation funding. Adoption of the attached resolution is required as part of
the submittal to commit the local match should funds become available.
FINANCIAL IMPACT:
None at this time; however, a local match will be required should we receive a grant for a
particular project.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Approve the project submittal and resolution.
COMMITTEE RECOMMENDATION:
Resolution No.______________
RESOLUTION FOR AUTHORIZATION TO REQUEST THE WEST MICHIGAN SHORELINE REGIONAL
DEVELOPMENT COMMISSION TO INCLUDE THE CITY'S PROJECTS IN THE 2014-2017
TRANSPORTATION IMPROVEMENT PROGRAM
WHEREAS, the Federal Transit Administration, the Federal Highway Administration and the Federal Aviation
Administration, through the Intermodal Surface Transportation Efficiency Act of 1991; Act 51, P.A. 1951; and
various other Federal and State acts, in cooperation with the Michigan Department of Transportation, makes
funding available for local jurisdictions and agencies for transportation improvements projects; and
WHEREAS, the West Michigan Shoreline Regional Development Commission (WMSRDC) is the organization
designated by the Governor as being responsible, together with the state, for carrying out provisions of 23
U.S.C. 134 (Federal Aid Planning Requirements) and the WMSRDC has deferred to the Muskegon Area
Transportation Planning Program's (MATPP's) Policy Committee upon recommendation of the MATPP
Technical Committee all matters of policy and approval related to transportation planning work programs, the
long range transportation plan, and the Transportation Improvement Programs; and
WHEREAS, the WMSRDC is responsible, through the MATPP Advisory Committees (Technical and Policy), for
implementing the federally required "3-C" urban transportation planning process, including the development of
the transportation Improvement Program; and
WHEREAS, the 3-C planning process for Muskegon County has been certified according to the requirements of
25 CFR 450.114(c); and
WHEREAS, the City of Muskegon desires to secure financial assistance from the federal and/or State
government to help defray the cost of the attached proposed transportation projects; and
WHEREAS, the required local match for the requested funding is available [or will be available] and committed
to the proposed projects upon grant approval;
NOW, THEREFORE BE IT RESOLVED that the City of Muskegon requests the West Michigan Shoreline
Regional Development Commission to consider inclusion of the projects in the priority list of Transportation
Improvement Program for the Fiscal Years 2014-2017.
BY: _______________________
Stephen Gawron, Mayor
Attest: _______________________
Ann Marie Cummings, Clerk
Date
Proposed STP Projects for the 2014 thru 2017 TIP; City of Muskegon
Year Ranking Project Limits length (ft) type of work Federal $ Local Share Total cost
2014 As called for in the current TIP
2015 1 Henry Street Sherman to Hackley 2700 reconstruction $600,000.00 $180,000.00 $780,000.00
2 Latimer Black Creek to Port City 2200 reconstruction $299,000.00 $76,000.00 $375,000.00
2016 1 Laketon Ave. Nevada to Lakeshore Dr. 2200 reconstruction $680,000.00 $170,000.00 $850,000.00
2 Getty Evanston to Apple 1850 reconstruction $400,000.00 $100,000.00 $500,000.00
2017 1 Laketon Ave. Getty to Creston 3800 full depth milling & resurfacing $760,000.00 $190,000.00 $950,000.00
2 Muskegon Ave. 9th to 7th 950 reconstruction $240,000.00 $60,000.00 $300,000.00
AGENDA ITEM NO._____________
CITY COMMISSION MEETING ___________________
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: February 12, 2013
SUBJECT: Contract Extension Agreement-1 year Street Sweeping Contract for 2013
SUMMARY OF REQUEST:
To exercise the option for a 1-year contractual extension, as outlined in the previous 3-year
contract with TRI-US SERVICES, INC., to provide street sweeping services for 2013.
FINANCIAL IMPACT:
$139,700.50 cost for 1 year contract extension. Funds to cover all expenses are budgeted.
Trunkline expenses are reimbursed by State funding.
BUDGET ACTION REQUIRED:
None; monies appropriated in Highway and State trunkline budgets
STAFF RECOMMENDATION:
Approve request to contract out service for 1-year extension as specified in previous contract.
Honorable Mayor and City Commission
To:
Department of Public Works
From:
2/12/2013
Date:
Street Sweeping Extension-2013
Re:
The Department of Public Works is requesting permission to exercise its contractual
option (per the 2010-12 contract) to enter into 1-year contractual agreement with
TRI-US SERVICES, INC, to provide street sweeping services for 2013.
TRI-US SERVICES, INC., 78 Ball Creek NW, Kent City. Mi has been our sole
street sweeping contractor from 1997 to present. During the course of those years
they have provided excellent service to our community and its residents. They also
have been the low bidder in each of the 4 previous bids (1997-99, 2002-4, 2006-8
and 2010-12). They have either held their price or added a slight increase each time
an extension (2000/2001/2005/2009) has been approved.
1997 thru 1999 contract 3 year totals
TRI-US SERVICES, INC. bid $104,130.76 x 3 years $312,392.28
SANI-SWEEP, INC. bid $123,867.76 x 3 years $371,603.28
2002 thru 2004 contract 3 year totals
TRI-US SERVICES, INC bid $113,662.24 x 3 years $340,986.72
SANI-SWEEP, INC. bid $156,879.56 x 3 years $470,638.68
2006 thru 2008 contract 3 year totals
TRI-US SERVICES, INC, bid $148,981.60 x 3 years $446,944.80
SANI-SWEEP, INC. bid $203,602.40 x 3 years $610,807.20
2010 thru 2012 contract 3 year totals
TRI-US SERVICES, INC, bid $139,700.50 x 3 years $419,101.50
SANI-SWEEP, INC. bid $190,057.60 x 3 years $570,172.80
TRI-US SERVICES, INC. 1 year totals
2000 contract extension $104,130.76 x 1 year-(held price) $104.130.76
2001 contract extension $107,775.33 x 1 year-(3.5% fuel surcharge) $107,775.33
2005 contract extension $137,866.40 x 1 year-(fuel/operating costs) $137,866.40
2009 contract extension $148,981.60 x 1 year-(held price) $148, 981.60
1
At this time staff is proposing to enter into a 1 year contract extension with TRI-US
SERVICES, INC and they have submitted the following proposal:
2013 contract extension ----City of Muskegon Roadways------------ $127,310.10
State of Michigan (MDOT) Roadways--$ 12,390.40
TOTAL $139,700.50
TRI-US SERVICES, INC. has held their 2010-12 contract price of $139,700.50 for
the proposed 2013 contract extension. They continue to provide us with excellent
customer service and meet all of our special request needs with little or no prior
notice. They will continue to sweep the city roadways 4 times during the period
from April 1st to October 15th as stipulated in the previous 2010-12 contract.
Therefore, at this time, staff is recommending to the Commission to approve the
request to enter into agreement with TRI-US SERVICES, INC.
2
TRI-US SERVICES INC.
78 Ball Creek Rd PO Box 123, Kent City, MI 49330
Phone: (616) 678-5555 ~ Email: OFFICE@TRI-USSERVICES.COM
January 11, 2013
City of Muskegon
Attention: Doug Sayles
Phone: (231) 724-6993
Email: doug.sayles@shorelinecity.com
RE: City of Muskegon Contract Extension for 2013
Tri-Us Services would like to extend the current contract dated March 23, 2010 for 2013
based on the following conditions…
(If State Extends ALL 4 Sweeps)
City of Muskegon $127,310.10
State of Michigan $12,390.40
TOTAL $139,700.50
(If State only elects 1 Sweep)
City of Muskegon $127,310.10
State of Michigan $ 6,720.00
TOTAL $134,030.10
Appreciatively,
Jennifer Schillim
Jennifer Schillim
Office Manager
Email: OFFICE@TRI-USSERVICES.COM
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING ________________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: January 22, 2013
RE: 2013-2014 Labor Agreement with Police Command Union
SUMMARY OF REQUEST:
To approve the tentative bargaining agreements between the City of Muskegon and the Police
Command Union (Command Officers Association of Michigan) for years 2013 and 2014.
FINANCIAL IMPACT:
Previously provided.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To approve the tentative agreements and the attached resolution to change the pension
benefits.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA – 2013-14 LABOR AGRMNT W/ POLICE COMMAND UNION 012213
RESOLUTION FOR CHANGING MERS BENEFITS
(OTHER THAN DB COMPONENT OF HYBRID PROGRAM)
In accordance with the MERS Plan Document of 1996, the City of Muskegon
(Participating Municipality)
6116 adopts the following benefits for: Division 22 - Police Command
(Reporting Unit No., MERS Division No. and Name)
(Municipality No.)
A “division” is defined as an employee or group of employees covered by the same benefit programs and the same
employee contribution program. Each division has a specific MERS number and name, such as “Div. 10, General-
Admin.,” and is part of a Reporting Unit, such as: “01.”
Supporting Supplemental Valuation is dated 12/04/2012
BENEFIT MULTIPLIER
From _____________________ To ____________________ Effective Date _________________
(Current Benefit Multiplier) (New Benefit Multiplier
Provisions for Earlier Normal Retirement
F50/25 F50/30 F(N)-Years and Out (Specify number of years) ____________________
F55/30
F55/15 F55/20 F55/25
Effective Date 03/01/2013
EMPLOYEE CONTRIBUTION RATE ADDITIONAL BENEFITS
AFFECTING FUTURE RETIREES
FAC 3
FAC 5
V-6
V-8
V-10
RS - 50%
New Rate
D-2
E-2
DROP+ with ______ %
Effective Date
Effective Date
RETIREE COST-OF-LIVING BENEFIT PROGRAMS FOR CURRENT RETIREES
E Standard E-1
E - Other (Specify Factor Adjustment Years )
Effective Date
WINDOW PERIOD (If applicable)
From To
(Date) (Date)
Muskegon City Commission
__________________
I CERTIFY THAT THE ABOVE WAS ADOPTED BY
Governing Body Date of Meeting
City Clerk
______________________________________ ____________________________________ ______________________
Authorized Signature Title Date
NOTE: Standard/Nonstandard Benefit Provisions—Attach page fully describing provision(s), and (1) a complete copy of the
fully executed collective bargaining agreement and a certified copy of official minutes where the collective bargaining agreement or
this Resolution was adopted, or (2) a copy of the arbitration or mediation decision. If further information is needed, please contact
MERS Employer Services Division at 1 (800) 767-6377.
F18 Resol Chng MERS Bene 9-19-06
MERS Form (F-18) Continued
Additional benefit changes for division 22 (Police Command):
1. Reduce maximum pension amount from 80% to 75%
2. Overtime pay no longer to be included in final average compensation
3. Accumulated leave payout includable in final average compensation is capped at
240 total hours.
December 4, 2012
Mr. Timothy Paul
City of Muskegon
In care of:
Municipal Employees' Retirement System of Michigan
1134 Municipal Way
Lansing, Michigan 48917
Subject: Supplemental Valuation for the City of Muskegon (6116), Division(s) 22
Attached are the results of a supplemental valuation prepared for the City of Muskegon in
order to determine the contributions necessary to support the following Benefit Program under
the Municipal Employees' Retirement System of Michigan, in accordance with Act. No. 427 of
the Public Acts of 1984, as amended, and the MERS plan document as revised:
Division Change in Benefit
Police Comm (22) 50/25; 3.0% (75% max);
Exclude overtime in FAC;
Max 240 leave hrs. in FAC
This report may be provided to other interested parties only in its entirety and only with
the prior permission of MERS and the municipality.
Please see the Important Comments and the Comments on the Investment Markets,
immediately following this cover letter, for important information which is essential to
understanding the results presented in this report. In addition, please review the Impact of
Adopting the Benefits page(s) following the Employer Computed Contributions page(s).
Sincerely,
Cathy Nagy, FSA, MAAA W. James Koss, ASA, MAAA
Actuary Actuary
MERS Supplemental Valuations - Important Comments
1. As amended, effective July 1, 2012, Section 43C of the MERS Plan Document includes
the following requirements, which are not modifiable (subsection (5)):
a. At the time a supplemental actuarial valuation is requested, and at the time a
new benefit provision is adopted, the employer must be current in the payment of
all required employer and member contributions (subsection (1)).
b. Both the requesting division and the participating municipality or court must be
not less than 100% funded on an actuarial basis as of the last December 31
valuation date, based on the actual benefit provisions in effect when the
supplemental valuation is requested or completed. The governing body may
make a cash contribution, or transfer employer assets from a different division, or
both, in order to meet the 100% requirement. If the requirement is not met,
MERS and its actuary will not complete the requested supplemental valuation
(subsection (2)).
c. The proposed benefit provisions may not be adopted if the results of the
supplemental valuation disclose there would be a funded percentage less than
100% on an actuarial basis (using the same valuation date as in requirement
(b.)) for either the division or the entire municipality or court. The governing body
may make a cash contribution, or transfer employer assets from a different
division, or both, in order to meet the 100% requirement (subsection (3)).
d. The 100% funded percentage requirements "shall not preclude a participating
municipality or court whose actuarial funded level is below the required funded
level from requesting a valuation, where the purpose of the valuation is to reduce
actuarial liabilities by the proposed change in the existing benefit program," and
shall not preclude adoption of the change where the valuation results indicate the
change reduces such liabilities (last sentence of subsections (2) and (3)).
2. The reader of this report should keep in mind that actuarial calculations are by their
nature imprecise, as they are mathematical estimates based on current data and
assumptions of future events (which may or may not materialize).
3. Actuarial calculations can and do vary from one valuation year to the next, sometimes
significantly if the group valued is very small (less than 30 lives). As a result, the cost
impact of a benefit change may fluctuate over time, as the demographics of the group
changes.
4. The calculations in this report were prepared based on December 31, 2011
demographic and financial information unless noted elsewhere in the report.
5. The valuation date is December 31, 2011.
6. The valuation methods and Retirement Board-approved assumptions are consistent
with those used in the December 31, 2011 Annual Actuarial Valuation, unless noted
elsewhere in the report.
Page 2 of 7
MERS Supplemental Valuations - Important Comments
7. In the event that more than one plan change is being considered, the user of this report
should remember that the results of separate actuarial valuations cannot be added
together. The total can be considerably greater than the sum of the parts due to the
interaction of various plan provisions with each other and with the assumptions used.
8. Retirement benefits and employer contributions are based on a percentage of members’
gross pays, including base pay, overtime pay, longevity pay, and several other
miscellaneous items. If total gross payroll exceeds the reported salaries, the dollar
contribution amounts shown in this report should be increased proportionately. The
above percentages of payroll will not be affected, however.
9. For divisions that are closed to new hires, with the new hires, transfers (unless the
Alternate Transfer Provision is adopted by the municipality) and rehires being covered
by the MERS DC Plan, by any non-MERS DB or DC plan or by no plan, the Retirement
Board has adopted the “Amended Amortization Policy for Closed Divisions Within Open
Municipalities”. This policy accelerates the payment of the unfunded accrued liability.
10. The results in this report were based on information provided to MERS by the
municipality. The actuary is unaware of any additional information that would impact
these results. If the information in the “Request for Supplemental Valuation” is incorrect
or incomplete, the actuary does not assume responsibility for the accuracy of that
information, and the requester (or reader) of this valuation report may not rely on the
results and should advise MERS promptly.
11. The results in this report do not show the potential impact that the adoption of the
revised benefits may have on other post-employment benefits (such as retiree health
care insurance) or ancillary benefits (such as life insurance).
12. If the user of this report is not sure how to interpret certain results in the report or how to
read the report, they should contact the MERS Office of Marketing and Employer
Services at (800) 767-6377 before relying on the results in this report.
13. Additional disclosures required by Actuarial Standard of Practice:
a. This report was prepared at the request of the municipality and is intended for
use by the municipality and those designated or approved by the municipality.
The report may be provided to parties other than the municipality only in its
entirety and only with the permission of MERS and the municipality.
b. The purpose of the supplemental valuation is to show the impact of the proposed
benefit change on the employer contribution.
c. One or more of the signing actuaries are Members of the American Academy of
Actuaries (MAAA) and meet the Qualification Standards of the American
Academy of Actuaries to render the actuarial opinion contained herein. The
signing actuaries are employees of MERS.
Page 3 of 7
MERS Supplemental Valuations - Important Comments
d. All actuarial calculations have been prepared in conformity with generally
accepted actuarial principles and practices and with the Actuarial Standards of
Practice issued by the Actuarial Standards Board.
e. This report should not be relied on for any purpose other than the purpose
described in the primary communication.
f. The valuation was based upon information furnished by the municipality and
MERS administrative staff concerning Retirement System benefits, financial
transactions, active members, terminated members, retirees and beneficiaries.
We checked for internal and year to year consistency, but did not otherwise audit
the data. The MERS of Michigan Actuary Services Department is not
responsible for the accuracy or completeness of the information provided to us
for these calculations.
Page 4 of 7
City of Muskegon (6116) - Comments on the Investment Markets
The dramatic price declines across the world financial markets in 2008 led to increased
volatility unlike any experienced in decades. The following three years, 2009 - 2011, have
been less volatile and MERS’ portfolio recovered with average annual investment returns of
over 10%. While economic worries continue to haunt investors world-wide and market volatility
continues, equity markets have rebounded, particularly in the United States. At this time,
MERS maintains the 8% annual return assumption on investments in the belief that over the
long term this is achievable. However, MERS continuously monitors the investment return
assumption to make sure it is reasonable compared to long term expectations.
The actuarial value of assets (funding value), used to determine both your funded status and
your required employer contribution, is based on a 10-year smoothed value of assets. Only a
portion (four-tenths, for 2008 - 2011) of the 2008 investment market losses were recognized in
the December 31, 2011 actuarial valuation report. This reduces the volatility of the valuation
results, which affects your required employer contribution and actuarial funded percentage.
As of December 31, 2011 the actuarial value of assets is 121% of market value (up from 116%
in 2010). This means that meeting the actuarial assumption in the next few years will require
average annual market returns that exceed the 8% investment return assumption.
If the December 31, 2011 valuation results were based on market value on that date instead of
10-year smoothed funding value, the funded ratio for the City would be lower and employer
contributions would be higher. If the investment markets do not fully make up for the 2008
losses, employer contribution requirements may rise. MERS’ investment strategy employs
diversification using various asset categories (stocks, bonds, and to a smaller extent real
estate and private equity) to capture as much of the upside return as possible while managing
acceptable risk. If contribution increases do become necessary, MERS would work to impose
them incrementally.
Remember that only four-tenths of the 2008 market losses are reflected in the December 31,
2011 actuarial valuation report. As was true for past market downturns, MERS expects the
markets to continue to rebound. By the time the 2008 market losses would be fully recognized
(over the following 6 years), future market gains are expected to partly or fully offset 2008
market losses. This smoothing method is a powerful tool for reducing the volatility of your
required employer contributions. However, if the financial markets do not rebound, the result
would be gradual increases in your employer contribution requirement over the next 6 years
(as described above).
Comment on Actuarial Calculations -The estimate of your future employer contributions in this report are
based on the current actuarial assumptions used in the December 31, 2011 actuarial valuation. As always,
your required employer contribution rate changes every year, in response to demographic changes,
financial experience, benefit provision changes, etc, within your specific plan. The results of future
actuarial valuations will differ from the estimates, sometimes materially.
Page 5 of 7
Muskegon, City of (6116) – Police Comm (Division 22)
Employer Computed Contributions -- Based on 12/31/2011 Actuarial Valuation
Current Proposed
Benefits Benefits Difference
1. Benefits
a) Benefit Formula 3.0% (80% max) 3.0% (75% max) 3.0% (75% max)
b) Normal Retirement Age 55 55
c) Vesting Provision V-10 V-10
d) Unreduced Retirement Condition 53/25 50/25 50/25
e) F55 Retirement Condition - -
f) F(N) Retirement Condition - -
g) Rule of X - -
h) FAC Period FAC - 3 FAC - 3
i) RS50 Percent 50% 50%
j) DROP+ - -
k) D-2 D-2 (25%) D-2 (25%)
l) Benefit E - -
m) Benefit E1 - -
n) Benefit E2 - -
o) FAC Increase Factor / SLIF Load 1% 3.85% 3.85%
p) Member Contribution Rate 6.00% 6.00%
q) Annuity Withdrawal Interest Rate Valuation Valuation
2. Member Counts
a) Active 15 15 0
b) Retired 3 3 0
c) Vested Former Members 1 1 0
d) Total 19 19 0
3. Annual Payroll $ 1,071,507 $ 1,071,507 $ -
4. Actuarial Value of Assets $ 6,751,393 $ 6,751,393 $ -
5. Actuarial Accrued Liability
a) Active $ 4,731,294 $ 5,020,990 $ 289,696
b) Retired 1,789,121 1,789,121 0
c) Vested Former Members 294,970 294,970 0
d) Pending Refunds 0 0 0
e) Total $ 6,815,385 $ 7,105,081 $ 289,696
6. Unfunded Accrued Liability (UAL) (5e - 4) $ 63,992 $ 353,688 $ 289,696
7. Division Percent Funded (4 / 5e) 99.1 % 95.0 % (4.1) %
8. Cost as a Percentage of Payroll
a) Employer Normal Cost 9.22 % 10.14 % 0.92 %
b) Amortization of UAL (over 20 years) 0.64 2.54 1.90
c) Total Long Term Employer Contribution (8a + 8b) 9.86 12.68 2.82
d) Total Regular Employer Contribution $ (8c x 3) $ 105,648 $ 135,864 $ 30,216
The preceding Important Comments pages, Comments on the Investment Markets page, and concluding Impact of
Adopting Benefits page are incorporated by reference herein.
This report may be provided to other interested parties only in its entirety and only with the prior permission of MERS
and the municipality.
* Each 1% increase in member contributions decreases the computed employer contribution 0.73%. If member contributions are
increased to cover the long-term employer cost of the proposed benefits, the member rate would have to be increased 3.86%
(2.82%/0.73) in addition to any change in the member contribution rate shown above. This increased rate would apply to all current
members and future new members, and it is assumed that the number of active members in this division remains constant in the future.
If the cost is to be covered by only current members, the member rate would have to be increased by 4.12% instead of the 3.86%. If the
member rate is increased significantly, members may choose to retire earlier than assumed, and the required employer contribution may
be affected.
Page 6 of 7
Muskegon, City of (6116) – Police Comm (Division 22)
Impact of Adopting the Benefits
Results reported on the previous page show how the December 31, 2011 annual actuarial report would have
been affected by a change in benefit provisions or member contributions. There are many ways to view the
change in costs. Different ways are shown in the table below (items 5-7 below), and compared with the previous
page's results (items 1-4 below).
M easurements from the Annual Valuation Report
1. Actuarial Accrued Liability
a) Current Benefits $ 6,815,385
b) Proposed Benefits 7,105,081
c) Difference $ 289,696
2. Division Funded Percent
a) Current Benefits 99.1 %
b) Proposed Benefits 95.0 %
c) Difference (4.1) %
3. Long Term Employer Contribution as a % of Payroll
of Current and Future Active Members
a) Current Benefits 9.86 %
b) Proposed Benefits 12.68 %
c) Difference 2.82 %
4. Long Term Employer Contribution as a % of Payroll
of Current and Future Active Members Based on
Members Paying of the New Benefit and a Constant
Number of Active Members
a) Current Benefits 6.00 %
b) Proposed Benefits 9.86 %
c) Difference 3.86 %
Lump Sum Cost for Current Active Members
5. Change in Actuarial Present Value of Future
Employer Financed Benefits to all Current Active
Members 275,369
Fund the Lump Sum Cost Difference as a % of the
Future Payroll of Current Active Members*
4.12 %
6. Paid by the Employer
4.12 %
7. Paid by the Current Active Members
The preceding Important Comments pages and Comments on the Investment Markets page are incorporated by
reference herein.
This report may be provided to other interested parties only in its entirety and only with the prior permission of MERS
and the municipality.
Note: If member contributions are increased to cover the long-term employer cost of the proposed benefits, the member rate would have to be
increased by the amount shown in item 4c. This increased rate would apply to all current members and future new members, and it is
assumed that the number of active members in this division remains constant forever in the future. If the cost is to be covered by only current
members, the member rate would have to be increased by the amount in item 7. If the member rate is increased significantly, members may
choose to retire earlier than assumed, and the required employer contributions may be affected.
Note: The results of this valuation were developed using methods and assumptions consistent with those used in the most recent annual
actuarial valuation. This includes the assumption that only a portion of the active members retire during each year of retirement eligibility for
unreduced benefits. If members retire immediately at their earliest eligibility for unreduced retirement benefits, the contributions needed to
support the proposed benefit change may be larger than shown in the table above. Conversely, if members retire at older ages than
projected, the contribution needed to support the proposed benefit change may be smaller than shown in the table above.
*In instances where almost all members of the current population are fully vested, the probability of a refund of member contributions is close
to zero, therefore the difference between the employer rate and the member rate is small.
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