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CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 11, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
A. Burgess Norton Presentation – Summer 2013 Environmental
Investigation.
B. County Jail Update.
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Request to Waive Water Connection Fee for Alcoa Square Splash Pad.
CITY MANAGER
C. Memorandum of Understanding – Justice Assistance Grant. PUBLIC
SAFETY
D. Fireworks Display Permit for Muskegon Country Club. CITY CLERK
E. Fireworks Display Permit for Coast West Music Festival. CITY CLERK
F. Cemetery Mowers. PUBLIC WORKS
G. Engineering Services – Asset Management. PUBLIC WORKS
H. Consideration of Quotes for Electrical Work at DPW. PUBLIC WORKS
PUBLIC HEARINGS:
A. 2013-14 Budget. FINANCE
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
NEW BUSINESS:
A. Proposed 2013 – 2014 CDBG/HOME Grants. COMMUNITY &
NEIGHBORHOOD SERVICES
B. FY2013 Port Security Grant Program. PUBLIC SAFETY
C. Harris Hospitality Presentation. CITY MANAGER
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION:
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD dial 7-1-1 to request a representative to dial (231) 724-6705.
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING ________________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: June 3, 2013
RE: Burgess Norton Presentation – Summer 2013 Environmental Investigation
SUMMARY OF REQUEST:
Burgess Norton has requested to make a presentation to the City Commission regarding a
summary of planned 2013 environmental investigation in the Nims Street area.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
None.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA – BURGESS NORTON PRSNTATN 060313
Date: June 11, 2013
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the May 28th City
Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
MAY 28, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, May 28, 2013.
Mayor Gawron opened the meeting with a prayer from Pastor Tim Cross from
the Living Word Church after which the Commission and public recited the
Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Byron Turnquist, Lea Markowski, Eric Hood, and Sue Wierengo,
City Manager Bryon Mazade, City Attorney John Schrier, and City Clerk Ann
Marie Cummings.
Absent: Commissioner Willie German (excused)
2013-46 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the May 13th Commission
Worksession Meeting, and the May 14th City Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
B. Gnarley Varley’s Righteous Cuisine-Mobile Vending Business –
Concession Contract for City of Muskegon Parks. PUBLIC WORKS
SUMMARY OF REQUEST: Staff is asking permission to enter into a one-year
contractual agreement with Nicolas Mika of Gnarley Varley’s Righteous Cuisine
at Pere Marquette Park, located within the City of Muskegon, to sell various food
items as outlined in their proposal, from a mobile food truck.
FINANCIAL IMPACT: Contract revenue will be 10% of gross receipts, per Mobile
Vending Business/Concession Contract.
BUDGET ACTION REQUIRED: None.
1
STAFF RECOMMENDATION: Authorize DPW staff to enter into a one-year Mobile
Vending Business/Concession Contract with Nicolas Mika of Gnarley Varley’s
Righteous Cuisine.
C. Fatty Lumpkins Sandwich Shack-Mobile Vending Business – Concession
Contract for City of Muskegon Parks. PUBLIC WORKS
SUMMARY OF REQUEST: Staff is asking permission to enter into a one-year
contractual agreement with Brett Gilbert of Fatty Lumpkins at Pere Marquette
Park, located within the City of Muskegon, to sell various food items as outlined
in their proposal, from a mobile “Special Transitory Food Unit”.
FINANCIAL IMPACT: Contract revenue will be 10% of gross receipts, per Mobile
Vending Business/Concession Contract.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize DPW staff to enter into a one-year Mobile
Vending Business/Concession Contract with Brett Gilbert of Fatty Lumpkins.
D. Consumers Energy Rate Case – Municipal Coalition Participation.
PUBLIC WORKS
SUMMARY OF REQUEST: Authorize participation in the Consumers Energy Rate
Case Municipal Coalition coordinated by the Michigan Municipal League.
FINANCIAL IMPACT: $833.25 Contribution.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize staff to make the financial contribution of
$833.25 to the legal defense arguing against the most recent request for a rate
increase by Consumer.
E. CDBG Program Administration Agreement – City of Muskegon/City of
Norton Shores. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: The City of Muskegon has contracted with the City of
Norton Shores to administer their Community Development Block Grant (CDBG)
program since 2006. The current Agreement concludes on June 30, 2013. The
new Agreement extends for two years (through June 30, 2015).
FINANCIAL IMPACT: The City of Norton Shores will pay the maximum allowable
CDBG costs per program year to the City of Muskegon, minus $1,000 to
administer their CDBG program.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the Agreement and authorize the Mayor
and City Clerk to sign.
F. Cemetery Utility Cart. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to purchase one Kioti Mechron utility
cart from J&J Farms, the lowest qualified bidder. This machine will replace the
2
1995 model currently being used.
FINANCIAL IMPACT: $9,000 minus $500 trade in for old model for a total of
$8,500.
BUDGET ACTION REQUIRED: None, amount is what was budgeted.
STAFF RECOMMENDATION: Authorize staff to purchase one Kioti Mechron utility
cart from J&J Farms.
G. Grant Agreement Addendum – Grand Trunk Boating Access. PUBLIC
WORKS
SUMMARY OF REQUEST: Adopt the resolution and authorize the Mayor and Clerk
to sign the agreement amendment between the City and MDNR reflecting the
acceptance of the grant based on actual costs; the dredging was completed
earlier this month.
FINANCIAL IMPACT: $89,623.44.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Adopt the resolution and authorize the Mayor and
Clerk to sign the agreement.
H. Grant Agreement with the Department of Natural Resources for
Dredging Cottage Grove Launch Ramp and Hartshorn Marina. PUBLIC
WORKS
SUMMARY OF REQUEST: Adopt the resolution and authorize the Mayor and Clerk
to sign the grant agreement with the Department of Natural Resources for the
dredging work necessary at the large and small boat basins of Hartshorn Marina,
and at Cottage Grove launch ramp.
FINANCIAL IMPACT: $175,000.
BUDGET ACTION REQUIRED: None at this time, project will be incorporated into
the 2013/2014 budget.
STAFF RECOMMENDATION: Authorize the Mayor and Clerk to sign the
agreement.
I. Sale of Parcel in Seaway Industrial Park. PLANNING & ECONOMIC
DEVELOPMENT
SUMMARY OF REQUEST: To approve the sale of Lot #7 in Seaway Industrial Park
to Schultz Transport, Inc., 421 Delano Ave., Muskegon, MI 49444. The company
will utilize the new land in its plans to expand its lawn care services. The lots will
be combined and the new land will be used for mulch and other lawn care
storage.
FINANCIAL IMPACT: The sale of this lot, while located in a Renaissance Zone, will
still generate City of Muskegon income tax.
3
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the lot sale.
J. Approval of Extension for Realtor and Title Company Procurement
Contracts for CNS. COMMUNITY & NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To extend the Procurement Contract to December 31,
2013, for Greenridge Realty and Lighthouse Title Company to be used by the
City of Muskegon Community and Neighborhood Services office. By granting
the extension, the expiration dates will coincide with the other procurement
contracts.
FINANCIAL IMPACT: The awards for the realtor or title company will be paid
through the sale of homes originally established under: HOME or NSP1.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the extension of the Procurement
Contracts for Greenridge Realty and Lighthouse Title Company for the
Community and Neighborhood Services office.
K. HOME Consortia Application. COMMUNITY & NEIGHBORHOOD
SERVICES
SUMMARY OF REQUEST: The CNS Department is requesting authorization for the
City of Muskegon to submit an application as the lead agency for a HOME
Consortium as evidenced through a signed agreement with the Cities of
Muskegon Heights, Norton Shores, and Roosevelt Park. The application to
participate as HOME Consortia will be submitted to the Department of Housing
and Urban Development in June, 2013.
The City Commission is also asked to direct the Mayor to sign a resolution for the
HOME Consortium to support the agreement.
FINANCIAL IMPACT: The 2014 HOME allocations will be based on HUD’s decision
to approve the HOME Consortia application.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To enter into an agreement between the Cities of
Muskegon Heights, Norton Shores, and Roosevelt Park to form a HOME Consortia
from the City of Muskegon’s HOME Investment Partnership Program.
L. 2013/14 Water Treatment Chemical Bids. PUBLIC WORKS
SUMMARY OF REQUEST: Endorse the lowest responsible bids received for a one-
year extension of the current contracts for three chemicals used at the Water
Filtration Plant: USALCO – AluminumSulfate
Key Chemical – HydrofluorisilicicAcid
Standard Carbon – Powdered Activated Carbon
FINANCIAL IMPACT: Annual cost: Aluminum Sulfate - $74,000
4
Hydrofluorisilicic acid - $50,000
Powdered Carbon - $7,000
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Staff recommends endorsing the chemical bid
extension for one more year with USALCO, Key Chemical and Standard Carbon.
Motion by Vice Mayor Spataro, second by Commissioner Markowski to adopt
the Consent Agenda as read.
ROLL VOTE: Ayes: Markowski, Gawron, Hood, Spataro, Wierengo, and Turnquist
Nays: None
MOTION PASSES
2013-47 NEW BUSINESS:
A. Permanent Traffic Control Order – Install “No Parking” Signs on the
South Side of Forest Avenue between Peck and Clinton. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to install “No Parking” signs on the south
side of Forest Avenue between Peck and Clinton.
FINANCIAL IMPACT: Cost of signs and man-power to install if approved.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize staff to install “No Parking” signs on the
south side of Forest Avenue between Peck and Clinton.
Motion by Vice Mayor Spataro, second by Commissioner Wierengo to authorize
staff to install “No Parking” signs on the south side of Forest Avenue between
Peck and Clinton and enter into the permanent traffic control order.
ROLL VOTE: Ayes: Gawron, Hood, Spataro, Wierengo, Turnquist, and Markowski
Nays: None
MOTION PASSES
B. Pere Marquette Improvement Fund. PLANNING & ECONOMIC
DEVELOPMENT
SUMMARY OF REQUEST: The City of Muskegon established a Pere Marquette
Improvement Fund (Fund) through the Community Foundation of Muskegon
County (Foundation) to receive deposits from Festival Unified Network (FUN), Inc.
to be used for improvements and events at the beach. FUN, Inc. is no longer
functioning. The Advisory Committee of FUN, Inc. has authorized different
oversight and expansion of the Fund (see “Community Foundation for
Muskegon County Advised Fund Agreement”).
FINANCIAL IMPACT: Allows for broader use of funds.
BUDGET ACTION REQUIRED: None.
5
STAFF RECOMMENDATION: To approve the resolution and authorize the Mayor
and Clerk’s signatures.
COMMITTEE RECOMMENDATION: The FUN, Inc. Advisory Committee, the
Foundation and City of Muskegon staff met to discuss the future of the Fund and
they recommend approval of transfer of funds to the Community Foundation for
Muskegon County Pere Marquette and Margaret Drake Elliott Park Fund.
Motion by Commissioner Markowski, second by Commissioner Wierengo to
approve the transfer of funds to the Community Foundation for Muskegon
County Pere Marquette and Margaret Drake Elliott Park Fund.
ROLL VOTE: Ayes: Hood, Spataro, Wierengo, Turnquist, Markowski, and Gawron
Nays: None
MOTION PASSES
C. Transmittal of 2013-14 Proposed Budget. CITY MANAGER
SUMMARY OF REQUEST: At this time staff is transmitting to the City Commission
the proposed budget for fiscal year 2013-14 which starts July 1, 2013. Both
hardcopy and electronic versions of the budget have been distributed to
Commissioners. Additionally, the budget is available for public inspection on the
City’s website and at the City Clerk’s office or Hackley Public Library.
The proposed budget will be reviewed in detail with staff at the June 10th
Worksession. A public hearing on the budget will be held at the regular
Commission meeting the following evening. City ordinance requires that the
budget be adopted by the Commission on or before the second Commission
meeting in June.
FINANCIAL IMPACT: The budget is the City’s financial plan for the coming fiscal
year.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: None.
The proposed budget was received.
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 6:53 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
6
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING ________________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: June 3, 2013
RE: Request to Waive Water Connection Fee for Alcoa Square Splash Pad
SUMMARY OF REQUEST:
To waive the water connection fee for the Alcoa Square Splash Pad. This facility serves the
youth of the community and, as such, this request fits well with the City Commission’s goals to
serve our youth.
FINANCIAL IMPACT:
$4,800.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the request.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA – ALCOA SQ SPLASH PAD, WAIVE WTR CONNECTION FEE 060313
Date: May 30, 2013
To: Honorable Mayor and City Commissioners
From: Jeffrey A. Lewis
Director of Public Safety
RE: Memorandum of Understanding – Justice Assistance Grant
SUMMARY OF REQUEST:
The Director of Public Safety requests that the Commission authorize the Director and the
City Manager to enter into an agreement with the City of Muskegon Heights and Muskegon
County in regards to the disbursement of the FY 2013 Justice Assistance Grant. It if further
requested that the Mayor be authorized to sign the Memorandum of Understanding. Note that
time is of the essence as this grant requires a 30 day governing body review period before the
grant submission and the grant deadline is July 9.
Although the Bureau of Justice Assistance has designated us as being in a disparate funding
situation due to the County providing more than 50% of the jail facilities, our proposal is to
keep the allocations exactly as they initially came down from the BJA which is as follows:
County of Muskegon $ 0; City of Muskegon $ 27,549 and City of Muskegon Heights $
16,346. Note that BJA uses crime data versus population in making these allocation
decisions.
The City of Muskegon portion is planned to be used in continuation of the manner in which
the previous year’s JAG funding was used which is for the prosecution of city ordinance cases
dealing primarily with neighborhood issues. A prosecutor was hired specifically for this under
a previous fiscal year JAG Grant.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Staff recommends approval of this request.
MEMORANDUM OF UNDERSTANDING
THE CITY OF MUSKEGON
THE COUNTY OF MUSKEGON
THE CITY OF MUSKEGON HEIGHTS
FY 2013 JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
Regular Funding/Local Solicitation
This Agreement is made and entered into on the ______ day of _______, 2013, by and
between the County of Muskegon, acting by and through its governing body, the Board of
County Commissioners, located at 990 Terrace Street, Muskegon, Michigan 49442 and the
City of Muskegon, acting by and through its governing body, the City Commission, located
at 933 Terrace Street, Muskegon, Michigan 49443-0536, and the City of Muskegon Heights,
acting by and through its governing body, the City Council, located at 2724 Peck Street,
Muskegon Hts., MI 49444, all of Muskegon County, State of Michigan, witnesseth:
WHEREAS, the CITY OF MUSKEGON has agreed to serve as the applicant/fiscal agent
for the joint funds under the: Justice Assistance Grant(Local Solicitation) as the Bureau of
Justice Assistance has designated the allocation to the law enforcement communities in
Muskegon County as a disparate allocation; and
WHEREAS, each governing body, in performing governmental functions or in paying for
the performance of governmental functions, hereunder, shall make that performance or
those payments from current revenues legally available to that party; and
WHEREAS, each governing body find that the performance of this Agreement is in the
best interest of all parties, that the undertaking will benefit the public, and that the division
of costs fairly compensates the performing party for the services or functions under this
Agreement; and
Page 1 of 3
WHEREAS, the breakdown of allocated funding agreed upon by those entities involved
in the disparate funding is $ 27,549 to the CITY OF MUSKEGON and $ 16,346 to the CITY
OF MUSKEGON HEIGHTS; and
WHEREAS, the CITY OF MUSKEGON, CITY OF MUSKEGON HEIGHTS and COUNTY OF
MUSKEGON believe it to be in their best interests to allocate the JAG funds as specified in
this Agreement.
NOW THEREFORE, THE COUNTY OF MUSKEGON, CITY OF MUSKEGON AND CITY OF
MUSKEGON HEIGHTS agree as follows:
AGREEMENT
1. THE CITY OF MUSKEGON will act as the fiscal agent/applicant agency.
2. The total eligible joint allocation for the disparate jurisdictions of $ 43,895 will be
allocated as follows: COUNTY OF MUSKEGON - $ 0; CITY OF MUSKEGON - $27,549;
CITY OF MUSKEGON HEIGHTS - $ 16,346
3. Each municipality will be responsible for its actions in the use of any equipment
purchased under this Agreement and the fiscal agent shall not be liable for any civil
liability that may arise from the purchase of the use of the equipment.
4. The CITY OF MUSKEGON HEIGHTS will be responsible for submitting quarterly
reports to the CITY OF MUSKEGON by the third day of the month following the
quarter in the reporting fashion required by the CITY OF MUSKEGON and for any
month in which an expenditure under the grant has occurred the CITY OF
MUSKEGON HEIGHTS will submit a reimbursement request to the CITY OF
MUSKEGON by the third day of the following month along with backup
documentation such as invoices.
5. The CITY OF MUSKEGON HEIGHTS will be responsible for the accuracy of all data
submitted to the CITY OF MUSKEGON for submission to the Bureau of Justice
Page 2 of 3
Programs and will be liable for penalties as a result of submitting the data late and
for any inaccurate data.
6. Nothing in the performance of this Agreement shall impose any liability for claims
against the CITY OF MUSKEGON passing from this program or from the CITY OF
MUSKEGON HEIGHT’s expenditure of the JAG funds.
7. By entering into this Agreement, the parties do not intent to create any obligations,
express or implied, other than those set out herein. Further, this Agreement shall
not create any rights in any party not a signatory hereto.
COUNTY OF MUSKEGON
Dated:_______________, 2013 By:____________________________
Kenneth Mahoney, Chairman
County Board of Commissioners
CITY OF MUSKEGON
Dated:_______________, 2013 By:____________________________
Stephen Gawron, Mayor
CITY OF MUSKEGON HEIGHTS
Dated:_______________, 2013 By:_____________________________
Darrell Paige, Mayor
Page 3 of 3
Date: June 11, 2013
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Fireworks Display Permit for Muskegon Country
Club
SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting
approval of a fireworks display permit for July 4, 2013, at the Muskegon
Country Club, 2801 Lakeshore Drive. Fire Marshall Metcalf will inspect
the fireworks on the day of the event.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the
fireworks.
Date: June 11, 2013
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Fireworks Display Permit for Coast West Music
Festival
SUMMARY OF REQUEST: Night Magic is requesting approval of a
fireworks display permit for July 4th at the Coast West Music Festival.
Fire Marshall Metcalf has reviewed the request and recommends
approval contingent on inspection of the fireworks.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the
fireworks.
Date: 6/11/13
To: Honorable Mayor and City Commissioners
From: DPW/Equipment
RE: Cemetery Mowers
SUMMARY OF REQUEST:
Authorize staff to purchase two (2) John Deere Z915b lawn mowers from The Power
Shop, the lowest qualified Bidder. These machines will replace the 2005 and 2007
Grasshopper models currently being used.
FINANCIAL IMPACT:
$12,620.80
BUDGET ACTION REQUIRED:
None. Amount is what was budgeted.
STAFF RECOMMENDATION:
Authorize staff to purchase two (2) John Deere lawn mowers from The Power Shop.
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\cemetery mowers2013 (3) (2).doc
Date: 06/05/13
2 John Deere Mowers Name of Bidder Name of bidder
Requisition: Name of Bidder
Vendor The Power Shop Hoeksema Equip. Fillmore Equip.
Telephone 231-924-3540 616-396-8132 616-675-7500
Location Freemont,Mi Holland,Mi Kent City,Mi
Quoted by John Wolfsen John Hoeksema John Klas
Quantity Description Price Price Price
2 John Deere Z915b Commercial Ztrak Mowers $12,620.80 $12,623.60 $12,928.30
Low Bid $12,620.80
Joe Buckingham, Equipment Supervisor
Bid Requested by:
Date: June 11, 2013
To: Honorable Mayor and City Commissioners
From: DPW
RE: Engineering Services – Asset Management
SUMMARY OF REQUEST:
Authorize staff to enter into an engineering services agreement with Prein & Newhof
to provide asset management for storm & sanitary sewers evaluation and to prepare
and submit a grant application seeking state funds to cover the cost of any identified
project of up to $2,000,000 as outlined in the attached proposal.
FINANCIAL IMPACT:
None at this time; however, if the grant application was to be approved then the
engineer would be entitled to up to $16,500.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
Authorize to enter into an engineering services agreement with P & N.
COMMITTEE RECOMMENDATION:
Date: June 11, 2013
To: Honorable Mayor and City Commissioners
From: DPW
RE: Consideration of quotes for Electrical Work at DPW
SUMMARY OF REQUEST:
Authorize staff to enter into an agreement with J & J Electrical Service out of Muskegon to
provide all material and labor necessary to extend an electrical service to newly purchased
patching machine for $11,800.
FINANCIAL IMPACT:
$11,800.
BUDGET ACTION REQUIRED:
None;
STAFF RECOMMENDATION:
Authorize staff to enter into an agreement with J & J.
COMMITTEE RECOMMENDATION:
Date: June 4, 2013
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Public Hearing – 2013-14 Budget
SUMMARY OF REQUEST: This is the time set for public hearing on the City’s 2013-
14 budget. After the public hearing, the City Commission may take action to adopt
the 2013-14 budget with any changes or adjustments it deems necessary. City
ordinance requires the budget be adopted by the second regular City Commission
meeting in June.
Click on the following link for the budget: 2013 Budget Final
FINANCIAL IMPACT: The budget sets forth the priorities and overall financial plan
for operations in the year 2013-14.
BUDGET ACTION REQUIRED: Adoption of the budget resolution provides the legal
appropriation authority necessary for City departments to conduct operations in
2013-14.
STAFF RECOMMENDATION: Receive public comments. Upon closing the public
hearing, the City Commission may decide to adopt the budget.
Commission Meeting Date: June 11, 2013
Date: June 4, 2013
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department
RE: Proposed 2013 - 2014 CDBG/HOME Grants
_____________________________________________________________________
SUMMARY OF REQUEST: To approve the 2013 – 2014 CDBG/HOME
grant budget based on the attached spreadsheet for submission of the
2013 - 2014 Action Plan to HUD.
FINANCIAL IMPACT: The Community Development Block Grant and
HOME grant budget is the basis of the annual Action Plan for the
Community and Neighborhood Services department.
BUDGET ACTION REQUIRED: City Commission approval.
STAFF RECOMMENDATION: Approve the 2013 – 2014 CDBG/HOME
grant budget based on the attached spreadsheet for submission of the
2013 - 2014 Action Plan to HUD.
HOME & Community Development Block Grant 2013
Approved by the City Commission on
City Comm
Admin Final
Recommend Determination
CDBG Organization/Agency Activity
$15,000 $0
COM - Affirmative Action Affirmative Action
$177,583 $0
COM - CNS CDBG Admin **
$200,000 $0
COM - CNS Priority Home Repair
$67,480 $0
COM - CNS Services Delivery
$50,000 $0
COM - CNS Vinyl Siding
$31,986 $0
COM - Engineering Street Repairs
$157,870 $0
COM - Finance Fire Station Bond Repayment
Dangerous Bldgs/Demolition &
Board Ups $50,000 $0
COM - Inspections
$70,000 $0
COM - Leisure Services Youth Recreation*
$50,000 $0
COM - Planning Code Enforcement
$10,000 $0
COM - Planning Comm Economic Dev Façade
$4,500 $0
Love INC Emergency Utility Assistance*
$3,500 $0
Love INC Handicap Ramps*
$887,919 $0
Total CDBG Allocated $887,919 $0
Expected program income (Debt Recovery) $0 $0
NOTE: Total $887,919 $0
* Public Service Allocated/Request Difference $0 $0
** City CDBG Administration
Total Amt of Public Service* $78,000 $0
Public Service maximum Amt 15% $133,188 $0
Difference $55,188 $0
Total Amt of City Administration Request** $177,583 $0
Administrative Maximum Amt < 20% $177,583 $0
Difference $0 $0
Page 1 of 2 O:\CNS\COMMON\CDBG-HOME Grants\2013 - 2014 - CDBG - HOME Grants\2013 CDBG-HOME Grants Final SpreadsheetCDBG-HOME
ACTIVITY
HOME & Community Development Block Grant 2013
Approved by the City Commission on
City Comm
CDC Final
Recommend Determination
HOME Organization/Agency Activity
CHDO ALLOCATION Housing Transition Asst**** $126,000 $0
COM - CNS HOME Administration*** $28,252 $0
COM - CNS HOME Infill/New Construction $108,274 $0
COM - CNS HOME Rental Rehabilitation $20,000 $0
Total HOME Request $282,526 $0
Total HOME Allocated $282,526 $0
(+) Program Income $0 $0
NOTE: Total $282,526 $0
*** Home Administration Allocated/Request Difference $0 $0
**** CHDO Request
Total Amt of HOME Administration*** $28,252 $0
Total Amt Designated = 10% $28,252 $0
Difference $0 $0
Total Amt of HOME CHDO **** $126,000 $0
Total Amt mandated >/= 15% $42,379 $0
Difference $83,621 $0
Page 2 of 2 O:\CNS\COMMON\CDBG-HOME Grants\2013 - 2014 - CDBG - HOME Grants\2013 CDBG-HOME Grants Final SpreadsheetCDBG-HOME
ACTIVITY
Date: June 11, 2013
To: Honorable Mayor and City Commissioners
From: Jeffrey A. Lewis
Director of Public Safety
RE: FY2013 PORT SECURITY GRANT PROGRAM
SUMMARY OF REQUEST:
The Director of Public Safety requests that the Commission authorize entering into an
agreement with the County of Muskegon to be part of their larger submission under the
FY2013 Port Security Grant Program Grant Application. Our portion of this submission
would be for the purchase of 60 portable radios to address the issue that the current radios
have reached their end of life and also interoperability issues with being able to communicate
with other agencies especially in the event of a major event.
Our radio equipment is outdated and needs to be replaced before it places us in a hazardous
situation whereby the officer cannot effectively communicate when they find themselves in a
dangerous situation.
New equipment would allow us to access the TAC frequencies for communications with other
agencies (county, other municipal departments as well as port authority personnel)
Communications between the agencies is going to be critical in the event of an emergency
situation.
We are also in a position currently where if we have a major event where we had to call
everyone on duty we would not have sufficient working radios at the present time.
FINANCIAL IMPACT:
The total cost of the project would be approximately $ 105,000. The grant requires a 25%
match which would be a financial impact to the City of Muskegon of approximately $ 27,000.
A portion of which would come from budgeted capital improvement funds and the rest from
other areas of the budget.
BUDGET ACTION REQUIRED:
Approve the approximate $ 27,000 match.
STAFF RECOMMENDATION:
Staff recommends approval of this request.
AGENDA ITEM NO. ______________
CITY COMMISSION MEETING _____________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: June 6, 2013
RE: Harris Hospitality Presentation
SUMMARY OF REQUEST:
The Harris Hospitality group would like to present its revised concept plan for Pere Marquette
Park to the City Commission for review and information.
FINANCIAL IMPACT:
None at this time.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
No action requested at this time.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA\Harris Hospitality Presentation 060613
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SITE CONTEXT MAP
FIRE PIT
PRONTO PUP
STAGE & AMPHITHEATER
PORTABLE CABANAS
BEACH RENTALS
SPLASH PAD
NORTH
YOGURT SHOP
DISTANCE FROM
CENTERLINE OF
BEACH ST TO
PROPERTY LINE
"
'- 0
45
-
+/
DISTANCE FROM NORTH EAST CORNER
OF EXIST. BLDG. TO NORTH EAST
CORNER OF PROPOSED PROPERTY
BOUNDARY
E
N
LI
Y
RT 87.58°
PE
RO
P
ED
PR
"
OS
7 /8
OP
OP
-6
3'
OS
15
PR
14
3'
ED
-3
PR
3/
20
4"
OP
'-
RO
ER
8
80' - 0"
W
1/
TY
4"
LI
NE
CE
26
50' - 0"
FUTURE EXPANSION, +/- 9,500 Sq ft
91.62°
NT
1'
10' setback
-
ER
7
1/
L IN
2"
0"
E
84
'-
10
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2
1/
PR
8"
OP
O SE
D
PR
50' - 0"
10
OP
9'
10' setback
E
45
-7
RT
8'
3 /4
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-
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6
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1/
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8"
EX -4,4
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80' - 0"
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17
DISTANCE FROM NORTH
OT
EAST CORNER OF EXIST.
3.6
PR
BLDG TO CORNER OF
3°
IN
EXIST. SIDEWALK
T
10
8'
30
-0
5'
"
-2
3/
8"
6"
14
'-
31
6'
-0
1/
8"
DISTANCE FROM SOUTH EAST
17
CORNER OF EXIST. BLDG. TO
1.
19
60
18
CORNER OF EXIST. SIDEWALK
8'
1'
°
-6
-8
EX
PROPOSED PROPERTY AREA +/- 55,393 Sq ft 3/
1/
4
IS
"
4"
TI
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PROPOSED PRONTO PUP
PR
OP
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LI
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PROPOSED
BEACH
EX
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16
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2'
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9°
PROPOSED
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75.3
YOGURT
4"
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SHOP
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174 T IN
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E -9
56'
L IN E
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110 NDA
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ROP
1 /4 "
DP
OSE 3 /8 " '-6
132
ROP -11
75'
P
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