View the PDF version Google Docs PDF Viewer
CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 25, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
A. Recognition of Spring 2013 Citizen’s Police Academy Graduates.
PUBLIC SAFETY
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Selection of Vinyl Siding Supplier for Fiscal Year 2013-2014.
COMMUNITY & NEIGHBORHOOD SERVICES
C. Selection of Vinyl Siding Installer for Fiscal Year 2013-2014.
COMMUNITY & NEIGHBORHOOD SERVICES
D. Amendment to Current 3-Year Concession Contract to Include
Motor/Jet Boat Tube Rides at Pere Marquette Park and Harbour Towne
Beach. PUBLIC WORKS
E. L-3 Video Systems. PUBLIC WORKS
F. 2013-2014 Michigan Municipal League Membership Dues. CITY CLERK
G. Special Event Request – “Moosefest”, August 17, 2013. PLANNING &
ECONOMIC DEVELOPMENT
PUBLIC HEARINGS:
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
NEW BUSINESS:
A. Water Rate Increase. FINANCE
B. Wastewater Billing Settlement Agreement. CITY MANAGER
C. Farmers Market/Bike Time. CITY MANAGER
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION:
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD dial 7-1-1 to request a representative to dial (231) 724-6705.
Date: June 25, 2013
To: Honorable Mayor and City Commissioners
From: Director Jeffrey Lewis
RE: Recognition of Spring 2013 Citizen’s Police Academy
Graduates
SUMMARY OF REQUEST:
RESOLUTION
RECOGNITION OF SPRING 2013 CITIZEN’S POLICE ACADEMY GRADUATES
WHEREAS, the City Commission desires to provide citizens with a better understanding of the
functions of law enforcement, dispelling misconceptions and increasing positive
communication between citizens and police; and
WHEREAS, it is the desire of the Muskegon City Commission to encourage cooperation between
the public and law enforcement to positively impact our communities;
NOW, THEREFORE, BE IT RESOLVED, that the Muskegon City Commission hereby
congratulates and recognizes:
Jacob Armstrong-Wright Robert Lusby
James Daniels Myndee Menger
Robert DeVries Elizabeth Morrison
Janice Dutkiewicz Peggy Perdue
Kimberly Green Mary Ramos
Kenneth Johnson Ryan Smith
Dijon Jones
April Thompson
John Thompson
for their faithful attendance, completion and graduation from the 10 week
Spring 2013 Citizen’s Police Academy
Given on behalf of the Muskegon City Commission this 25th day of June, 2013.
__________________________________
Stephen Gawron, Mayor
STAFF RECOMMENDATION:
Approve - Director Jeffrey Lewis
RESOLUTION
RECOGNITION OF SPRING 2013
CITIZEN’S POLICE ACADEMY GRADUATES
WHEREAS, the City Commission desires to provide citizens with a better understanding
of the functions of law enforcement, dispelling misconceptions and
increasing positive communication between citizens and police; and
WHEREAS, it is the desire of the Muskegon City Commission to encourage cooperation
between the public and law enforcement to positively impact our
communities;
NOW, THEREFORE, BE IT RESOLVED, that the Muskegon City Commission hereby
congratulates and recognizes:
Jacob Armstrong-Wright Robert Lusby
James Daniels Myndee Menger
Robert DeVries Elizabeth Morrison
Janice Dutkiewicz Peggy Perdue
Kimberly Green Mary Ramos
Kenneth Johnson Ryan Smith
Dijon Jones
April Thompson
John Thompson
for their faithful attendance, completion and graduation from the 10 week
Spring 2013 Citizen’s Police Academy
Given on behalf of the Muskegon City Commission this 25th day of June, 2013.
__________________________________
Stephen Gawron, Mayor
Date: June 25, 2013
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the June 10th
Commission Worksession Meeting, and the June 11th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
City of Muskegon
City Commission Worksession
June 10, 2013
City Commission Chambers
5:30 PM
MINUTES
2013-48
Present: Commissioners Gawron, Spataro, Hood, German, Turnquist, and Markowski.
Absent: Commissioner Wierengo.
2013-2014 Budget.
Mayor Gawron thanked the City Manager, Finance Director, and city staff for their contributions
to the proposed budget.
Bryon Mazade, City Manager, gave an overview of the proposed 2013-14 budget. The General
budget is projected to decrease the City’s fund balance by $592,495.
The City Manager reviewed each fund with the City Commission. The Commission asked
questions of staff as line items were reviewed.
A new fire truck has been budgeted for. Contributions to a senior transit system, codification of
city ordinances, and codification of zoning ordinances were among other proposed budgeted
items.
Discussion took place regarding the SmartZone property and lack of payments. Discussion of
casinos and lack of payment were discussed. Mr. Mazade suggested the topic be placed on a
future Worksession meeting.
A 10% water rate is being recommended that will be effective October 1st. Tim Paul stated that
even with the recommended 10% increase, the City will be the lowest rate of the surrounding
communities with the exception of Montague who has wells.
Discussion of shared services and what services the City provides other municipalities and vice
versus was discussed. Mayor Gawron asked that Mr. Mazade share with the City Commission a
study conducted approximately three years ago that indicate that the County is ahead of many
Counties for the services we currently share.
Capital projects were reviewed including major and local street projects, water and sewer
projects, and police cruisers and equipment.
Adjournment.
Motion by Commissioner Hood, seconded by Commissioner German to adjourn at 7:20
p.m.
MOTION PASSES
____________________________
Ann Marie Cummings, MMC
City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 11, 2013
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, June 11, 2013.
Mayor Gawron opened the meeting with a prayer from Mr. George Monroe
after which the Commission and public recited the Pledge of Allegiance to the
Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Vice Mayor Lawrence Spataro, Commissioners Willie German, Byron
Turnquist, Lea Markowski, and Eric Hood, City Manager Bryon Mazade, City
Attorney John Schrier, and City Clerk Ann Marie Cummings.
Absent: Mayor Stephen Gawron and Commissioner Sue Wierengo (both
excused)
2013-49 INTRODUCTIONS/PRESENTATION:
A. Burgess Norton Presentation – Summer 2013 Environmental
Investigation.
Representatives from Burgess Norton updated the Commission and public
regarding a summary of planned 2013 environmental investigation in the Nims
Street area.
B. County Jail Update.
Sheriff Roesler introduced representatives from the architecture company who
explained the Jail update.
2013-50 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the May 28th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
1
STAFF RECOMMENDATION: Approval of the minutes.
B. Request to Waive Water Connection Fee for Alcoa Square Splash Pad.
CITY MANAGER
SUMMARY OF REQUEST: To waive the water connection fee for the Alcoa
Square Splash Pad. This facility serves the youth of the community and, as such,
this request fits well with the City Commission’s goals to serve our youth.
FINANCIAL IMPACT: $4,800.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the request.
C. Memorandum of Understanding – Justice Assistance Grant. PUBLIC
SAFETY
SUMMARY OF REQUEST: The Director of Public Safety requests that the
Commission authorize the Director and the City Manager to enter into an
agreement with the City of Muskegon Heights and Muskegon County in regards
to the disbursement of the FY 2013 Justice Assistance Grant. It if further
requested that the Mayor be authorized to sign the Memorandum of
Understanding. Note that time is of the essence as this grant requires a 30 day
governing body review period before the grant submission and the grant
deadline is July 9.
Although the Bureau of Justice Assistance has designated us as being in a
disparate funding situation due to the County providing more than 50% of the
jail facilities, our proposal is to keep the allocations exactly as they initially came
down from the BJA which is as follows: County of Muskegon $0; City of
Muskegon $27,549 and City of Muskegon Heights $16,346. Note that BJA uses
crime data versus population in making these allocation decisions.
The City of Muskegon portion is planned to be used in continuation of the
manner in which the previous year’s JAG funding was used which is for the
prosecution of city ordinance cases dealing primarily with neighborhood issues.
A prosecutor was hired specifically for this under a previous fiscal year JAG
Grant.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Staff recommends approval of this request.
D. Fireworks Display Permit for Muskegon Country Club. CITY CLERK
SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting approval of a
fireworks display permit for July 4, 2013, at the Muskegon Country Club, 2801
Lakeshore Drive. Fire Marshall Metcalf will inspect the fireworks on the day of
2
the event.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks.
E. Fireworks Display Permit for Coast West Music Festival. CITY CLERK
SUMMARY OF REQUEST: Night Magic is requesting approval of a fireworks display
permit for July 4th at the Coast West Music Festival. Fire Marshall Metcalf has
reviewed the request and recommends approval contingent on inspection of
the fireworks.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks.
F. Cemetery Mowers. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to purchase two John Deere Z915b lawn
mowers from The Power Shop, the lowest qualified Bidder. These machines will
replace the 2005 and 2007 Grasshopper models currently being used.
FINANCIAL IMPACT: $12,620.80.
BUDGET ACTION REQUIRED: None, amount is what was budgeted.
STAFF RECOMMENDATION: Authorize staff to purchase two John Deere lawn
mowers from The Power Shop.
G. Engineering Services – Asset Management. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to enter into an engineering services
agreement with Prein & Newhof to provide asset management for storm and
sanitary sewers evaluation and to prepare and submit a grant application
seeking state funds to cover the cost of any identified project of up to
$2,000,000.
FINANCIAL IMPACT: None at this time; however, if the grant application was to
be approved then the engineer would be entitled to up to $16,500.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Authorize to enter into an engineering services
agreement with P & N.
H. Consideration of Quotes for Electrical Work at DPW. PUBLIC WORKS
SUMMARY OF REQUEST: Authorize staff to enter into an agreement with J & J
Electrical Service out of Muskegon to provide all material and labor necessary to
extend an electrical service to the newly purchased patching machine for
3
$11,800.
FINANCIAL IMPACT: $11,800.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize staff to enter into an agreement with J & J.
Motion by Commissioner Turnquist, second by Commissioner Markowski to
accept the consent agenda as presented.
ROLL VOTE: Ayes: Turnquist, Markowski, Hood, Spataro, and German
Nays: None
MOTION PASSES
2013-51 PUBLIC HEARINGS:
A. 2013-14 Budget. FINANCE
SUMMARY OF REQUEST: This is the time set for public hearing on the City’s 2013-
14 budget. After the public hearing, the City Commission may take action to
adopt the 2013-14 budget with any changes or adjustments it deems necessary.
City ordinance requires the budget be adopted by the second regular City
Commission meeting in June. The property tax millage rate proposed to be
levied to support the proposed budget will be a subject of this hearing.
FINANCIAL IMPACT: The budget sets forth the priorities and overall financial plan
for operations in the year 2013-14.
BUDGET ACTION REQUIRED: Adoption of the budget resolution provides the
legal appropriation authority necessary for City departments to conduct
operations in 2013-14.
STAFF RECOMMENDATION: Receive public comments. Upon closing the public
hearing, the City Commission may decide to adopt the budget.
The public hearing opened to hear and consider any comments from the
public. Comments were heard from Robert Jennings, 3553 Marina View Pt.
Motion by Commissioner Hood, second by Commissioner German to close the
public hearing.
ROLL VOTE: Ayes: Markowski, Hood, Spataro, German, and Turnquist
Nays: None
MOTION PASSES
Motion by Commissioner Turnquist, second by Commissioner German to adopt
the 2013-14 Budget as presented.
ROLL VOTE: Ayes: Markowski, Hood, Spataro, German, and Turnquist
Nays: None
4
MOTION PASSES
2013-52 NEW BUSINESS:
A. Proposed 2013 – 2014 CDBG/HOME Grants. COMMUNITY &
NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the 2013-2014 CDBG/HOME grant budget
based on the spreadsheet for submission of the 2013-2014 Action Plan to HUD.
FINANCIAL IMPACT: The Community Development Block Grant and HOME grant
budget is the basis of the annual Action Plan for the Community and
Neighborhood Services department.
BUDGET ACTION REQUIRED: City Commission approval.
STAFF RECOMMENDATION: Approve the 2013-2014 CDBG/HOME grant budget
based on the spreadsheet for submission of the 2013-2014 Action Plan to HUD.
Motion by Commissioner Hood, second by Commissioner German to approve
the 2013-2014 CDBG/HOME grant budget based on the spreadsheet for
submission of the 2013-2014 Action Plan to HUD.
ROLL VOTE: Ayes: Hood, Spataro, German, Turnquist, and Markowski
Nays: None
MOTION PASSES
B. FY2013 Port Security Grant Program. PUBLIC SAFETY
SUMMARY OF REQUEST: The Director of Public Safety requests that the
Commission authorize entering into an agreement with the County of Muskegon
to be part of their larger submission under the FY2013 Port Security Grant
Program Grant Application. Our portion of this submission would be for the
purchase of 60 portable radios to address the issue that the current radios have
reached their end of life and also interoperability issues with being able to
communicate with other agencies especially in the event of a major event.
Our radio equipment is outdated and needs to be replaced before it places us
in a hazardous situation whereby the officer cannot effectively communicate
when they find themselves in a dangerous situation.
New equipment would allow us to access the TAC frequencies for
communications with other agencies (county, other municipal departments as
well as port authority personnel). Communications between the agencies is
going to be critical in the event of an emergency situation.
We are also in a position currently where if we have a major event where we
had to call everyone on duty we would not have sufficient working radios at the
present time.
5
FINANCIAL IMPACT: The total cost of the project would be approximately
$105,000. The grant requires a 25% match which would be a financial impact to
the City of Muskegon of approximately $27,000. A portion of which would come
from budgeted capital improvement funds and the rest from other areas of the
budget.
BUDGET ACTION REQUIRED: Approve the approximate $27,000 match.
STAFF RECOMMENDATION: Staff recommends approval of this request.
Motion by Commissioner Hood, second by Commissioner Markowski to approve
the Fiscal Year 2013 Port Security Grant Program request for the purchase of 60
portable radios.
ROLL VOTE: Ayes: Hood, Spataro, German, Turnquist, and Markowski
Nays: None
MOTION PASSES
C. Harris Hospitality Presentation. CITY MANAGER
SUMMARY OF REQUEST: The Harris Hospitality group would like to present its
revised concept plan for Pere Marquette Park to the City Commission for review
and information.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: No action requested at this time.
Motion by Commissioner Turnquist, second by Commissioner Hood to authorize
City staff to negotiate with Harris Hospitality group on the basis of expanding the
footprint as described today.
ROLL VOTE: Ayes: Spataro, German, Turnquist, Markowski, and Hood
Nays: None
MOTION PASSES
D. Complete Streets Resolution.
Motion by Commissioner Markowski, second by Commissioner Hood to approve
the resolution supporting complete streets.
ROLL VOTE: Ayes: German, Turnquist, Markowski, Hood, and Spataro
Nays: None
MOTION PASSES
ANY OTHER BUSINESS: Commissioner Turnquist asked what happened with Bike
Time and Farmer’s Market. City Manager Bryon Mazade stated that they did
meet and came to term on many items. Expect a recommendation at the
6
next meeting.
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 7:25 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
7
Commission Meeting Date: June 25, 2013
Date: June 18, 2013
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services Department
Re: Selection of Vinyl Siding Supplier for Fiscal Year
2013-2014
____________________________________________________________
SUMMARY OF REQUEST: To approve the Community and Neighborhood
Services department’s selection of the Vinyl Siding Supplier for 2013-2014
fiscal year. After reviewing all bids, the department selected the bid from
Home Acres Building Supply Co, LLC, located at 2121 Harvey St,
Muskegon, MI, for the price of $47.10 (forty-seven dollars and ten cents)
per building square for white and $49.50 (forty-nine dollars and fifty cents)
per square for color.
The Community and Neighborhood Services department received 3
additional bids from:
1. Weber Lumber, Muskegon White - $48.00/sq Color - $49.50/sq
2. Keene Lumber, Muskegon White - $50.00/sq Color - $51.00/sq
3. Sethco Lumber, Muskegon White - $58.34/sq Color - $59.34/sq
FINANCIAL IMPACT: Funding will be disbursed from the 2013-2014
Community Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding
program was approved by the Commission during the 2013-2014 allocation
period last May.
2013-2014 CDBG - Vinyl Siding Suppliers
Bid Results
Item Home Acres Bldg Keene Sethco Weber Average Low High
Per Square (White) $47.10 $50.00 $58.34 $48.00 $50.86 $47.10 $58.34
Per Square (Color) $49.50 $51.00 $59.34 $49.50 $52.34 $49.50 $59.34
J-Channel (White) $3.69 $3.85 $3.69 $3.61 $3.71 $3.61 $3.85
J-Channel (Color) $3.69 $3.85 $3.69 $3.89 $3.78 $3.69 $3.89
F-Channel (White) $4.63 $6.00 $6.99 $7.12 $6.19 $4.63 $7.12
F-Channel (Color) $4.63 $6.00 $6.99 $7.42 $6.26 $4.63 $7.42
Undersill (PC) (White) $3.46 $4.15 $3.95 $3.61 $3.79 $3.46 $4.15
Undersill (PC) (White) $3.46 $4.15 $3.95 $3.89 $3.86 $3.46 $4.15
O/S Corner (PC) White $10.50 $14.20 $13.40 $14.39 $13.12 $10.50 $14.39
O/S Corner (PC) White $10.50 $14.20 $13.40 $14.39 $13.12 $10.50 $14.39
J-Block (White) $5.31 $6.15 $5.41 $7.95 $6.21 $5.31 $7.95
J-Block (Color) $5.31 $6.15 $5.41 $7.95 $6.21 $5.31 $7.95
Recessed J-Block (White) $5.85 $7.70 $6.51 $7.49 $6.89 $5.85 $7.70
Recessed J-Block (Color) $5.85 $7.70 $6.51 $7.49 $6.89 $5.85 $7.70
J-Vent (White) $9.50 $16.50 $10.35 $8.99 $11.34 $8.99 $16.50
J-Vent (Color) $9.50 $16.50 $10.35 $9.89 $11.56 $9.50 $16.50
Intake Louver (White) $15.40 $17.50 $10.35 $14.99 $14.56 $10.35 $17.50
intake Louver (Color) $15.40 $17.50 $10.35 $14.99 $14.56 $10.35 $17.50
10' Starter Strip (Alum) $2.25 $2.45 $2.99 $2.89 $2.65 $2.25 $2.99
10' Starter Strip (Steel) $2.75 $3.75 $3.25 $2.75 $3.75
Soffit 0.19/Solid (White) $12.90 $12.70 $13.69 $12.14 $12.86 $12.14 $13.69
Soffit 0.19/Solid (Color) $12.90 $12.70 $13.69 $14.27 $13.39 $12.70 $14.27
Soffit 0.19/Vented (White) $12.90 $12.70 $13.69 $12.14 $12.86 $12.14 $13.69
Soffit 0.19/Vented (Color) $12.90 $12.70 $13.69 $14.27 $13.39 $12.70 $14.27
Fascia .024/4' (White) $7.00 $6.99 $8.46 $7.75 $7.55 $6.99 $8.46
Fascia .024/4' (Color) $7.00 $6.99 $8.46 $9.99 $8.11 $6.99 $9.99
Fascia .024/6' (White) $9.00 $9.10 $10.76 $9.39 $9.56 $9.00 $10.76
Fascia .024/6' (Color) $9.00 $9.10 $10.76 $10.98 $9.96 $9.00 $10.98
Fascia .024/8' (White) $11.75 $11.95 $14.27 $12.60 $12.64 $11.75 $14.27
Fascia .024/8' (Color) $11.75 $11.95 $14.27 $16.79 $13.69 $11.75 $16.79
Trim Coil .019 (White) $69.95 $69.85 $73.06 $62.95 $68.95 $62.95 $73.06
Trim Coil .019 (Color) $69.95 $68.85 $73.06 $79.35 $72.80 $68.85 $79.35
1 ½” #25 box $22.25 $22.25 $22.25 $22.25
1 ½” #30 box $31.01 $29.25 $26.70 $35.99 $30.74 $26.70 $35.99
1 ¾" #25 box $22.25 $22.25 $22.25 $22.25
1 ¾" #30 box $33.60 $31.25 $26.70 $35.99 $31.89 $26.70 $35.99
2" #25 box $22.25 $22.25 $22.25 $22.25
2" #30 box $35.36 $29.75 $26.70 $35.99 $31.95 $26.70 $35.99
Trim Nails #1 box (White) $7.25 $7.95 $5.97 $9.99 $7.79 $5.97 $9.99
Trim Nails #1 box (Color) $7.25 $7.95 $5.97 $9.99 $7.79 $5.97 $9.99
Caulk (White) $5.30 $2.75 $3.91 $2.83 $3.70 $2.75 $5.30
Caulk (Clear) $5.30 $2.95 $4.69 $2.83 $3.94 $2.83 $5.30
Caulk (Color) $5.30 $2.75 $3.91 $5.39 $4.34 $2.75 $5.39
Backerboad (Fanfold) $27.00 $41.00 $29.00 $28.34
Backerboad (Core board) $41.00
House Wrap 9'x100' $54.50 $58.00 $59.00 $46.80
Typar 9'x100' $111.00 $113.84 $108.89
Tyvek 9'x100' $115.00 $119.66 $116.95
Commission Meeting Date: June 25, 2013
Date: June 18, 2013
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services Department
Re: Selection of Vinyl Siding Installer for Fiscal Year
2013-2014
____________________________________________________________
SUMMARY OF REQUEST: To approve the Community and Neighborhood
Services to sign a contract with Tucker Construction, 1620 Fruitvale Rd,
Holton, MI, to install vinyl siding at an agreed price of $39.00 (thirty-nine
dollars) per building square for the Vinyl Siding program’s 2013-2014 fiscal
year.
The Community and Neighborhood Services office received 3 bids total
from vinyl siding installers.
Barnes and Telman Solutions LLC, Fruitport $72.00
Bradfield Home Improvement, Grand Haven $85.00
FINANCIAL IMPACT: Funding will be disbursed from the 2013-2014
Community development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding
program was approved by the Commission during the 2013-2014 allocation
period last May.
2013 - 2014 CDBG - Vinyl Siding Installers
Bid Results
BARNES & MARK
TELMAN BRADFIELD TUCKER Average Low High
1107 S. Griffin
PO Box 222 Grand Haven, 1620 Fruitevale
Fruitport, MI MI Holton, MI
Siding/Estimate (per sq) $72.00 $85.00 $39.00 $65.33 $39.00 $85.00
Fascia (per ft) $1.50 $2.50 $1.00 $1.67 $1.00 $2.50
Soffit (per ft) $1.75 $2.50 $1.00 $1.75 $1.00 $2.50
Door Wrap (each) $40.00 $70.00 $20.00 $43.33 $20.00 $70.00
Windows Wrap (each) $45.00 $45.00 $20.00 $36.67 $20.00 $45.00
Wood (per ft) $60.00 $1.50 $1.00 $20.83 $1.00 $60.00
Treated Wood/Cedar (per ft) $60.00 $1.75 $1.00 $20.92 $1.00 $60.00
Fan Fold (per sq) $25.00 included $9.00 $17.00 $9.00 $25.00
Tyvek Cap (per sq) $16.50 included $9.00 $12.75 $9.00 $16.50
Tyvek Cap (per ft) $0.75 included $1.00 $0.88 $0.75 $1.00
AGENDA ITEM NO._____________
CITY COMMISSION MEETING ___________________
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: June 25, 2013
SUBJECT: Amendment to current 3-year Concession Contract to include Motor/Jet Boat
Tube Rides at Pere Marquette Park and Harbor Towne Beach
SUMMARY OF REQUEST:
Ken Huston of Amazing Gifts Direct, LLC has submitted the attached email requesting
permission to amend his current 3-year Concession Agreement (“The Island” Concession) to
include a 1-year contractual agreement, for 2013, to operate Tube Rides from a Motor/Jet Boat,
out of the beaches at Pere Marquette Park and/or Harbor Towne Beach. This request is solely for
the purpose of operating a licensed and insured business out of a predetermined beach location,
as authorized by staff. This permission, if granted, will be for the use of the beach areas only and
the applicant will have to secure any and all federal/state permits, if any is required, for use of
the water itself.
FINANCIAL IMPACT:
Contract revenue would be included in current Concession Agreement from “The Island”
Concession at 10% of gross sales.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Should the Commission approve the request then authorize DPW Staff to amend current 3-year
contract to include a 1-year Contractual Agreement with Ken Huston of Amazing Gifts Direct,
LLC for operating a Motor/Jet Boat with Tube Rides at Pere Marquette Park/Harbor Towne
Beach for 2013.
COMMITTEE RECOMMENDATION:
Linda Potter
Kenneth Huston II [amazinggiftsdirect@yahoo.com]
From:
Tuesday, June 18, 2013 9:34 AM
Sent:
Doug Sayles
To:
RE: the Island
Subject:
OK. If its not to much trouble. I would like to offer tube rides from
my jet boat. Possibly on Lake Michigan, or Muskegon lake depending on insurance quote. It
may operate out of the Island or off the boat by shore. All sales would go through the
island. It would not be a desperate business. Boat would be operated by an experienced
driver over the age of eighteen or myself with customers paying by the quarter or half hr.
Thank you, Ken Huston.
------------------------------
On Tue, Jun 18, 2013 8:23 AM EDT Doug Sayles wrote:
>Yes I will need to take to Commission for approval.
>
>If you want it on the Agenda for the 25th of June I will need to get it to the Clerks'
office by 4pm today. If not in by then it would be the 1st meeting in July.
>
>-----Original Message-----
>From: Kenneth Huston II [mailto:amazinggiftsdirect@yahoo.com]
>Sent: Tuesday, June 18, 2013 7:53 AM
>To: Doug Sayles
>Subject: the Island
>
>
>Hello Doug,
> A quick question for you. I am thinking of offering tube rides with my jet boat. Would
we need to get the OK from the council? If I did this it would be good to offer it by the
fourth of July. Just something I am thinking about. Will look into cost of insurance today
and that will help me decide.
>Thanks for your time. Ken.
1
Date: 6/25/2013
To: Honorable Mayor and City Commissioners
From: DPW/Equipment
RE: L-3 Video Systems
SUMMARY OF REQUEST:
Authorize staff to purchase (1) new server and (18) L-3 video systems out of Boonton
New Jersey, upgrades to our current video systems.
FINANCIAL IMPACT:
$60,830.00
BUDGET ACTION REQUIRED:
This purchase is in the 2013/2014 budget.
STAFF RECOMMENDATION:
Authorize staff to purchase (1) new server and (18) L-3 video systems upgrades from L-3
Communications.
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\L-3 Video Systems 2013.doc
Date: June 25, 2013
To: Honorable Mayor and City Commissioners
From: Ann Cummings, City Clerk
RE: 2013-2014 Michigan Municipal League
Membership Dues
SUMMARY OF REQUEST: Approval to pay the 2013-2014 MML dues
in the amount of $9,346. This is an increase of $220.
FINANCIAL IMPACT:
MML Dues $8,496
Legal Defense Fund $ 850
Total $9,346
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
CITY COMMISSION MEETING DATE
June 25, 2013
Date: June 18, 2013
To: Honorable Mayor and City Commissioners
From: Cathy Brubaker-Clarke, Director of Community &
Economic Development
Re: Special Event Request – “Moosefest”, Aug. 17, 2013
SUMMARY OF REQUEST: The Child Abuse Council has filed a special event application
for their annual Moosefest music festival to be held at Heritage Landing on Saturday,
August 17, 2013. This year, they would like permission to sell liquor as part of their
license.
One of the Moosefest vendors, Jim Beam, would like to sell slush-type drinks containing
liquor. The liquor is pre-measured and comes in a pouch, which is then frozen and served
by the cup. This would a very similar product to what the former Summer Celebration sold
at their “tiki bar” during that festival. No liquor will be poured from bottles.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION:
COMMITTEE RECOMMENDATION: None
Date: June 25, 2013
To: Honorable Mayor and City Commissioners
From: Finance Department
RE: Water Rate Increase
SUMMARY OF REQUEST: Staff is recommending a 10% water rate increase (from $1.54 to $1.69 per
hundred cubic feet or $2.06 to $2.27 per 1000 gallons) effective October 1, 2013. The increase is needed to provide
adequate cash reserves for operating and capital needs, maintain debt service coverage ratios as required by the
City’s water revenue bond covenants and stabilize water system finances until the new municipal customers begin
water purchases from the system in 2015. Water use has declined significantly in the last decade due to economic
conditions, improved conservation efforts, and rapidly rising sewage treatment costs.
FINANCIAL IMPACT: The proposed rate increase will generate an estimated $425,000 in additional water
revenue in FY2014. The following table compares existing and proposed rates to other area communities and
provides an estimate of the monthly impact on typical households:
Fixed Fixed
Water rate Total Water rate Total
Charge or Charge or
Community based on Monthly based on Monthly
Water Water
7,500 gals* Bill 15,000 gals* Bill
Admin Admin
Whitehall $ 2.00 $ ‐ $ 15.00 $ 2.00 $ ‐ $ 30.00
Muskegon (current) 2.06
‐ 15.44 2.06 ‐ 30.88
Muskegon (proposed) 2.27
‐ 17.00 2.27 ‐ 33.99
Montague 2.30
6.60 23.85 2.30 6.60 41.10
Muskegon Heights 2.38
7.79 25.64 2.38 7.79 43.49
Grand Rapids 2.37
9.99 27.77 2.37 9.99 45.54
Roosevelt Park 3.38
8.31 33.66 3.38 8.31 59.01
Norton Shores 3.69
8.22 35.90 3.69 8.22 63.57
Muskegon Township 4.34
9.00 41.60 4.34 9.00 74.20
North Muskegon 4.55 10.00 44.00 4.55 10.00 78.00
Average $ 2.93 $ 8.56 $ 27.99 $ 2.93 $ 8.56 $ 49.98
* Water rates are expressed per 1,000 gallons of use
BUDGET ACTION REQUIRED: Revenue estimates included in the forthcoming 2013-14 budget are based
on the new rate structure.
STAFF RECOMMENDATION: Approval of the attached resolution increasing water rates effective
10/1/2013.
1
CITY OF MUSKEGON
Resolution No. _____
A Resolution amending the general fee resolution of the City.
RECITALS
A review of the water rates has been undertaken by staff. City staff recommends and the City Commission has
determined that an increase in the rates for water service is justified in the opinion of the City Commission.
THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION:
1. For service provided after October 1, 2013, the rate for water shall be increased 10% from $1.54 per hundred cubic
feet to $1.69 per hundred cubic feet.
2. All fixed monthly charges for fire line service shall be increased 10% effective October 1, 2013.
This resolution passed.
Ayes_______________________
Nays_______________________
CITY OF MUSKEGON
By___________________________
Ann Marie Cummings, Clerk
CERTIFICATE
This resolution was adopted at a meeting of the City Commission, held on ___________, 2013. The meeting was
properly held and noticed pursuant to the Open Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976.
CITY OF MUSKEGON
By___________________________
Ann Marie Cummings, Clerk
2
City of Muskegon
REVENUE BOND COVERAGE
Water Supply System
Since 2000
Direct Net Revenue Debt Service Requirements
Fiscal Gross Operating Available For
Year Revenue (a) Expenses (b) Debt Service Principal Interest Total Coverage
2000 $ 3,936,337 $ 2,576,864 $ 1,359,473 $ 350,000 $ 494,206 $ 844,206 1.61
2001 4,263,107 3,203,080 1,060,027 370,000 471,301 841,301 1.26
2002 4,051,015 3,030,959 1,020,056 390,000 453,666 843,666 1.21
2003 4,183,015 3,539,690 643,325 405,000 417,559 822,559 0.78
2004 5,016,267 3,186,067 1,830,200 420,000 411,867 831,867 2.20
2005 7,017,844 3,197,232 3,820,612 435,000 418,549 853,549 4.48
2006 6,424,971 3,172,882 3,252,089 1,020,000 662,774 1,682,774 1.93
2007 6,705,739 3,404,649 3,301,090 1,045,000 632,036 1,677,036 1.97
2008 6,336,135 3,407,903 2,928,232 1,080,000 600,377 1,680,377 1.74
2009 5,906,313 3,498,263 2,408,050 1,110,000 567,462 1,677,462 1.44
2010 6-month transition period to new fiscal year ended June 30th
2011 5,467,785 3,294,530 2,173,255 1,195,000 451,323 1,646,323 1.32
2012 5,273,720 3,441,078 1,832,642 1,230,000 410,187 1,640,187 1.12
2013 (Est) 5,750,000 3,700,000 2,050,000 1,250,000 384,694 1,634,694 1.25
(a) "Gross Revenue" equals total operating revenues plus interest income.
(b) "Direct Operating Expenses" equal total operating expenses less depreciation expense.
Note: "The City has covenanted and agreed to fix and maintain at all times while any of the bonds shall be
outstanding, such rates for service furnished by the system as shall be sufficient to provide for payment of the
necessary expense for operation, maintenance and administration of the System, to produce Net Revenues equal to
not less than 110% of the principal of and interest on the Bonds..."
City of Muskegon ‐ Falling Water Volumes
3,500,000,000
3,000,000,000
2,500,000,000
Annual Gallons Billed
Note: 2010 was a six‐month
2,000,000,000
transition period during which
the City changed fiscal years.
Water voulume data for this
period is annualized for
1,500,000,000
comparison purposes.
1,000,000,000
500,000,000
0
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Fiscal Year
GL #:591-00000-1101
2,360,000
1,850,000
This chart shows how the water fund's cash balance has
1,340,000 generally declined over the course of FY2012-13. Staff recommends
maintaining a cash balance of at least $2.5 million, in addition to
required bond reserves ($599,500).
830,000
320,000
-190,000
-700,000
07/31/2012
08/31/2012
09/30/2012
10/31/2012
11/30/2012
12/31/2012
05/31/2013
06/30/2013
01/31/2013
02/28/2013
03/31/2013
04/30/2013
2012 Beg.
Balance Net Activity
AGENDA ITEM NO. ______________
CITY COMMISSION MEETING _____________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: June 14, 2013
RE: Wastewater Billing Settlement Agreement
SUMMARY OF REQUEST:
To approve a Settlement Agreement with the County of Muskegon regarding a wastewater
billing dispute.
FINANCIAL IMPACT:
$400,000 paid to the City.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To approve the Settlement Agreement and authorize the Mayor and Clerk to sign it. Further,
the Mayor and Clerk are hereby authorized to sign the Master Contract for the Muskegon
County Wastewater System.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA\AGENDA-WSTWTR BILLING STLMNT AGRMNT 061413
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING ________________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: June 14, 2013
RE: Farmers Market / Bike Time
SUMMARY OF REQUEST:
To continue to support the Bike Time event and approve proposed uses of City facilities during
Bike Time in 2014, as they specifically relate to the Farmers Market:
1. Close Western Avenue from Eighth Street to Terrace Street (except to motorcycles) for
use as Bike Time’s “Steel Horse Alley”;
2. Lease the stalls in the south building to Bike Time from Thursday through Sunday (only
charge for Thursday and Saturday), including the parking spaces between the building
and Western Avenue.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the request.
COMMITTEE RECOMMENDATION:
The mayor appointed an internal committee comprised of commissioners and staff, and the
committee supports the request.
pb\AGENDA\AGENDA – FARMERS MKT_BIKE TIME 061413
Sign up for City of Muskegon Emails