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CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 30, 2015
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
□ CALL TO ORDER:
□ PRAYER:
□ PLEDGE OF ALLEGIANCE:
□ ROLL CALL:
□ HONORS AND AWARDS:
□ INTRODUCTIONS/PRESENTATION:
□ CITY MANAGER’S REPORT:
□ CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Micro Brewer – Pigeon Hill Brewing Co., LLC. CITY CLERK
C. Aloha Hawaiian Shave Ice Concession Contract for City of Muskegon
Parks. PUBLIC WORKS
D. One Way Front Snow Plow. PUBLIC WORKS
E. Installation of Decorative Fence at St. Joseph Park. COMMUNITY &
NEIGHBORHOOD SERVICES
F. Upgrade Access Card System for City Facilities. PUBLIC WORKS
G. Approval of Bid Award for 1477 Nolan. COMMUNITY &
NEIGHBORHOOD SERVICES
H. Assignment of the Water Supply Agreement. PUBLIC WORKS
I. City-County Human Resources Agreement. CITY MANAGER
J. City’s Policy with Respect to Freedom of Information Act Requests. CITY
CLERK
□ PUBLIC HEARINGS:
□ COMMUNICATIONS:
□ UNFINISHED BUSINESS:
□ NEW BUSINESS:
A. Fourth Quarter 2014-15 Budget Reforecast. FINANCE
B. Concurrence with the Housing Board of Appeals Notice and Order to
Demolish the Following: PUBLIC SAFETY
1221 Sanford Street
1075 Washington Avenue
407 Marquette Avenue
1357 7th Street
C. Legal Services. CITY MANAGER
D. LC Walker Arena Flooring – Turf. CITY MANAGER
□ ANY OTHER BUSINESS:
□ PUBLIC PARTICIPATION:
► Reminder: Individuals who would like to address the City Commission shall do the following:
► Fill out a request to speak form attached to the agenda or located in the back of the room.
► Submit the form to the City Clerk.
► Be recognized by the Chair.
► Step forward to the microphone.
► State name and address.
► Limit of 3 minutes to address the Commission.
► (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724-
6705 OR TTY/TDD DIAL 7-1-1- TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.
Memorandum
To: Mayor and Commissioners
From: Frank Peterson
Re: City Commission Meeting
Date: June 24, 2015
We have a number of items on the agenda, and I thought you could use a little background on some of
them as you prepare for our meeting next week.
1. Under the consent agenda, we are asking the Commission to approve:
a. Last meeting’s minutes.
b. Approval of Pigeon Hill’s request to brew beer at their future location.
c. Approval of a concession contract to allow Aloha Hawaiian Shaved Ice to operate in our
City parks.
d. Approval of the purchase of snow plow equipment for the Department of Public Works
e. Installation of a new decorative fence on the rear and sides of St. Joseph Park. This is a
move to improve the aesthetics of the park and also add to the safety and security of the
site.
f. Approval of an upgrade to our access card system at city facilities. This is a vital security
feature of our buildings – as it would control gate access to our main sites.
g. Approval of the construction costs to build the CNS home at 1477 Nolan.
h. Assignment of the water supply agreement with Norton Shores and Fruitport Township to
the authority they recently formed to better manage their shared water upgrades.
i. Extension of the HR Services Agreement with Muskegon County. We are recommending
the extension of this agreement for 5 years, with the only term effect being the annual cost
– which would increase to $82,500.
j. Resolution to adopt the FOIA Policy required by July 1, 2015.
2. New Business
a. 4th Quarter Reforecast. We are submitting the final reforecast for the 2014‐15 fiscal year.
As expected, we are recommending cash transfers to the Local Street Fund and the
Engineering Services Fund to ensure their viability in the coming fiscal year. This transfer
has created a slight GF deficit, but it is my opinion that most/all of this small deficit will be
erased with likely increased income tax revenues that will accrue over the next 60 days.
b. We are asking the Commission to with the HBA’s recommendation to demolish structures
at 1221 Sanford, 1075 Washington, 407 Marquette, and 1357 7th. It is key that the
Commission concurs with these recommendations to allow city staff to move forward with
other structures also working their way through the system.
c. Acceptance of staff recommendation for legal service provider and authorization of staff to
negotiate a contract for legal service. During the month of June, City staff solicited
proposals for legal services. Six proposals were received. Staff initiated a review of the
proposals. Proposals submitted by Williams / Hughes in partnership with the County
Prosecutor’s Office and by Parmenter O’Toole were identified as the top proposals that
could provide the City with Muskegon County for a number of decades. The two
proposals were very similar in cost over the five‐year term – with each offering cost
savings depending on how prosecutions are handled. Staff is requesting that the
commission authorize staff to negotiate a five year contract with Parmenter O’Toole,
with the understand that a transition from the County Prosecutor for ordinance
prosecution likely will be implemented in October to coincide with the County’s fiscal
year and allow them time to review staffing.
d. City staff is asking for approval up to $30,000 for the purchase of a used turf floor to
accommodate indoor activities at the LC Walker Arena requiring the use of turf –
football, lacrosse, soccer, etc.
If there are questions on any agenda items, please try to let staff know in advance, and we will be sure
to have the appropriate data/research available at the meeting.
Frank Peterson
City Manager
Date: June 30, 2015
To: Honorable Mayor and City Commissioners
From: Ann Marie Meisch, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the June 8th
Commission Worksession Meeting, and the June 9th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
City of Muskegon
City Commission Worksession
June 8, 2015
City Commission Chambers
5:30 PM
MINUTES
2015-40 (2)
Present: Commissioners German, Hood, Rinsema-Sybenga, Gawron, Johnson, Turnquist, and
Spataro.
Absent: None.
Transmittal of 2015-16 Proposed Budget.
Four major street projects are budged with the assistance of one-time funds from the State. They
include:
Completion of Muskegon /Webster
Getty Street – Apple to Evanston
Laketon – Lakeshore to Nevada
Musketawa Trail Connection
Staff is recommending an increase in sewer rates to 1.30 times the county's treatment rate.
Water fund has an anticipated increase in revenue. No rate increase is being recommended.
The other funds are balanced at this time.
The City Manager and Commission discussed the proposal for a Public Improvement Fund. This
fund will be used to begin a proposed housing improvement program focused at improving the
market-rate housing options in certain neighborhoods in the core city. The goal is to use the
funds allocated under capital outlays to acquire vacant/abandoned/blighted properties in clusters
and replace them with market-rate housing. The houses would be marketed/sold to buyers, and
the sales proceeds would be used to replenish the fund and ultimately build more homes in the
same manner. In addition to the funds budgeted here, city staff anticipates undertaking a
fundraising effort to acquire more capital and expedite the redevelopment process.
Commissioner Turnquist questioned charging customers a user fee to use a credit card. City
Manager Peterson explained the City currently pays $30,000 in fees annually for customers who
use a credit card.
Commissioner Johnson questioned the future use of the LC Walker Arena and fees/expenses
associated with it.
Commissioner Rinsema-Sybenga asked about future street funding. Mr. Peterson forwarded
proposed language to the Commission asking the electorate to consider raising the tax levy to
twelve mills with two mills being used exclusively for the financing of street construction, repair,
and maintenance in the City of Muskegon.
Commissioner Turnquist inquired about the proposed city service fee for our three business-type
funds/ventures. The purpose of the fee is to account for the cost to provide (and/or make
available) city services to these operations. This should not be confused with reimbursements
these funds provide for special services like vehicle maintenance, billing, administration, etc., as
these are focused on the general city services that all tax payers typically enjoy. This fee would
be implemented during the fourth quarter of fiscal year 2014-2015 and carry into the new fiscal
year.
Commissioner Johnson questioned the proposed special assessment for lighting. Will customers
be able to request new lighting by a special assessment. Mr. Peterson stated it is a possibility but
rules would need to be put in place and districts would need to be created for the special
assessment. The proposed budget requests that 50% of the lighting being assessed.
Mayor Pro Tem Spataro asked about the possibility of adding sidewalk on the Nelson road
project. There is no funds at this time, but if they do come to light, we would add it.
Discussion of future road funding. Several Commissioners voiced support for asking the voters
to consider a millage question. Mr. Peterson suggested having community meetings, but closer
to the election.
Put the graduated multiplier budget in sewer rate increase on tomorrow's meeting.
Future Road Funding.
Put question on tomorrow's agenda.
Adjournment.
Motion by Commissioner Hood, seconded by Commissioner Johnson to adjourn at 6:53
p.m.
MOTION PASSES
____________________________
Ann Marie Cummings, MMC
City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 9, 2015
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, June 9, 2015.
Vice-Mayor Spataro opened the meeting with prayer, after which the
Commission and public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice Mayor Lawrence Spataro,
Commissioners Johnson, Hood, German, Rinsema-Sybenga, and Turnquist, City
Manager Franklin Peterson, City Attorney John Schrier, and City Clerk Ann
Meisch.
2015-41 HONORS AND AWARDS:
A. Recognition of Spring 2015 Citizen’s Academy Graduates. PUBLIC
SAFETY
Mayor, Stephen Gawron read the resolution and thanked the 2015 Citizen’s
Police Academy for their faithful attendance, completion and graduation from
the ten week academy.
2015-42 CONSENT AGENDA:
A. Approval of Minutes CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the May 26, 2015 City
Commission Meeting.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the minutes.
B. Fireworks Display Permit for Muskegon Country Club CITY CLERK
SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting approval of a
fireworks display permit for July 3, 2015, at the Muskegon Country Club, 2801
Lakeshore Drive. Fire Marshall Metcalf will inspect the fireworks on the day of the
event.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval contingent on inspection of the fireworks
and approval of insurance.
C. 2015-2016 Michigan Municipal League Membership Dues CITY CLERK
SUMMARY OF REQUEST: Approval to pay the 2015-2016 MML dues in the amount
of $9,647. This is an increase of $152.
FINANCIAL IMPACT: MML DUES $8,870
Legal Defense Fund $ 877
Total $9,647
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval
D. CDBG Program Administration Agreement – City of Muskegon/City of
Norton Shores PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: The City of Muskegon has contracted with the City of
Norton Shores to administer their Community Development Block Grant (CDBG)
program since 2006. The current Agreement concludes on June 30, 2015. The
new Agreement includes some minor changes (such as ensuring reporting is
consistent with Federal requirements, liens are recorded, administration
payment be not less than $22,000 and written procedures be established for
receiving bids for home repairs) and extends the Agreement for two years
(through June 30, 2017).
FINANCIAL IMPACT: The City of Norton Shores will pay the maximum allowable
CDBG costs per program year to the City of Muskegon (minimum amount of
$22,000), minus $1,000 to administer their CDBG program.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the Agreement and authorize the
Mayor and City Clerk to sign.
E. Extension of Vinyl Siding Supplier Contract for Fiscal Year 2015–2016
COMMUNITY AND NEIGHBORHOOD SERVICES DEPARTMENT
SUMMARY OF REQUEST: To approve the extension of the contract with Keene
Lumber Company to be the Vinyl Siding Supplier for 2015-2016 fiscal year. Keene
Lumber has agreed to honor the existing contract price of $46.95 per building
square for both white and color siding.
FINANCIAL IMPACT: Funding will be disbursed from the 2015-2016 Community
Development Block Grant Vinyl Siding fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program was
approved by the Citizen’s District Council during the 2015-2016 allocation
period.
F. Extension of Vinyl Siding Installer Contracts for Fiscal Year 2015-2016
COMMUNITY AND NEIGHBORHOOD SERVICES DEPARTMENT
SUMMARY OF REQUEST: To authorize Community and Neighborhood Services to
extend the contracts through June 30, 2016 to Mark Tucker Construction, 1620
Fruitvale Road, Holton, MI, and Cutting Edge, 766 Chatterson Road, Muskegon,
MI to install vinyl siding at an agreed price of $5o.oo per building square for the
Vinyl Siding Program’s 2015-2016 fiscal year.
FINANCIAL IMPACT: Funding will be disbursed from the 2015 - 2016 Community
Development Block Grant Vinyl Siding fund up to June 30, 2016.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To approve the request.
COMMITTEE RECOMMENDATION: The funding for the Vinyl Siding Program was
approved by the Citizens District Council and City Commission during the 2015 –
2016 allocation period.
G. Scale for DPW Loader DPW/Equipment
SUMMARY OF REQUEST: Authorize staff to purchase one portable scale from
Michigan CAT, the sole source provider to match our Loader.
FINANCIAL IMPACT: $11,648.00
BUDGET ACTION REQUIRED: None. Amount is what was budgeted.
STAFF RECOMMENDATION: Authorize staff to purchase one portable scale from
Michigan CAT, the sole source provider to match our loader.
H. City-MDOT Agreement; Latimer Dr. Resurfacing; Port City to Black
Creek ENGINEERING
SUMMARY OF REQUEST: Approve the contract with MDOT for the resurfacing of
Latimer between Port City & Black Creek and approve the resolution authorizing
the Mayor and City Clerk to sign the contract.
FINANCIAL IMPACT: MDOT’s participation is limited to the approved federal
funds of $240,000. The estimated total construction cost is $297,500 plus
engineering cost.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Approve the contract and resolution authorizing the
mayor and clerk to sign both.
I. Resolution in Support of Floodplain Management PLANNING &
ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Request for approval of resolution in support of
floodplain development reporting to the Federal Emergency Management
Agency (FEMA) to be included in the National Flood Insurance Program (NFIP)
for the purpose of significantly reducing flood hazards to persons, reducing
property damage, and reducing public expenditures, and providing for the
availability of flood insurance and federal funds or loans within the city.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the floodplain development resolution.
J. Amendment to the City Code of Ordinance – Floodplain Management
PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Staff initiated request to amend the City Code of
Ordinances to include a floodplain management ordinance, which is a new
requirement by the Federal Emergency Management Agency (FEMA) as part of
adoption of the new Flood Insurance Rate Maps that will be effective July 6,
2015. The Planning Department will serve as the designated enforcement
agency.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the floodplain management
ordinance.
K. Community Relations Committee Recommendation CITY CLERK
SUMMARY OF REQUEST: To concur with recommendations from the Community
Relations Committee:
Accept the resignation of Steve Wisneski from the Planning Commission and
Jessica Cook from the Downtown Development Authority.
Appoint Doris Rucks to the District Library Board; Ronald Pesch to the Downtown
Development Authority; and Jill Montgomery-Keast to the Planning Commission.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To concur with recommendations
Motion by Commissioner Johnson, second by Commissioner German to
approve the Consent Agenda as read.
ROLL VOTE: Ayes: Gawron, Hood, Spataro, German, Rinsema-Sybenga,
Turnquist, Johnson
Nays: None
MOTION PASSES
2015-43 PUBLIC HEARINGS:
A. Transmittal of 2015-2016 Proposed Budget CITY MANAGER
SUMMARY OF REQUEST: At this time staff is transmitting to the City Commission
the proposed budget for fiscal year 2015-16 which starts July 1, 2015. Both
hardcopy and electronic versions of the budget have been distributed to
Commissioners. Additionally, the budget is available for public inspections on
the City’s website and at the City Clerk’s office or Hackley Public Library.
The proposed budget was reviewed in detail with staff at the June 8th work
session. City ordinance requires that the budget be adopted by the Commission
on or before the second Commission meeting in June.
FINANCIAL IMPACT: The budget is the City’s financial plan for the coming fiscal
year.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Approval of the proposed budget for fiscal year
2015-2016.
Motion by Vice-Mayor Spataro, second by Commissioner Johnson to close the
public hearing and approve the proposed budget.
ROLL VOTE: Ayes: Hood, Spataro, German, Rinsema-Sybenga, Turnquist,
Johnson, and Gawron
Nays: None
MOTION PASSES
2015-44 NEW BUSINESS:
B. Resolution to Place a Question on the November Ballot CITY MANAGER
SUMMARY OF REQUEST: Resolution of the City Commission to propose for
adoption by the voters of the City of Muskegon an Amendment to the City
Charter concerning an additional millage exclusively for street improvements
and street maintenance.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To adopt the resolution to propose an amendment
to the City Charter concerning an additional millage exclusively for street
improvements and street maintenance.
Motion by Commissioner Johnson, second by Commissioner Rinsema-Sybenga
to adopt the resolution to propose an amendment to the City Charter
concerning an additional millage exclusively for street improvements and street
maintenance.
ROLL VOTE: Ayes: Spataro, German, Rinsema-Sybenga, Turnquist, Johnson,
Gawron, and Hood
Nays: None
MOTION PASSES
B-1. Sewer Rate Adjustment FINANCE DIRECTOR
SUMMARY OF REQUEST: The city last adjusted sewer rates on January 1, 2010 (a
25%) increase). Since then, Sappi Paper closed its mill facility, which was the
largest user of the county wastewater system. The County Wastewater
Treatment Facility has had a difficult time adjusting to the loss of revenues from
the closure of the Sappi Paper Mill. Consequently, the county has implemented
a number of rate adjustments/increases over the past several years. Since 2010,
the city has been absorbing those increases internally, which has reduced our
cash reserves. Accordingly, we are asking the City Commission to approve a
treatment rate for our customers that is based on a multiplier of the rate the
county bills the city for wastewater treatment.
FINANCIAL IMPACT: It is anticipated that the proposed sewer rate adjustment
will generate approximately $790,000 in additional annual revenue for the city’s
sewer fund in the first year. The financial impact for a typical city residential user
(7,500 gal/month) will be $36.00 annually ($3.00 monthly) for the first year.
BUDGET ACTION REQUIRED: None at this time. If the rate change is approved, it
will be incorporated into future budget reforecasts together with the higher
anticipated county treatment costs.
STAFF RECOMMENDATION: Adoption of the attached fee adjustment resolution.
Motion by Commissioner Rinsema-Sybenga, second by Hood to adopt the fee
adjustment resolution.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Spataro, German,
Rinsema-Sybenga
Nays: None
MOTION PASSES
ADJOURNMENT: The City Commission Meeting adjourned at 6:23 p.m.
Respectfully submitted,
Ann Marie Meisch, MMC
City Clerk
Date: June 30, 2015
To: Honorable Mayor and City Commissioners
From: Ann Marie Meisch, City Clerk
RE: Micro Brewer
Pigeon Hill Brewing Co., LLC
435-441 W. Western
SUMMARY OF REQUEST: The Liquor Control Commission is seeking
local recommendation on a request from Pigeon Hill Brewing Co., LLC,
for a Micro Brewer License to be located at 435-441 W. Western
Avenue.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
AGENDA ITEM NO._____________
CITY COMMISSION MEETING ___________________
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: June 30, 2015
SUBJECT: Aloha Hawaiian Shave Ice Concession Contract for City of Muskegon Parks.
SUMMARY OF REQUEST:
Staff is asking permission to enter into a 1-year contractual agreement with David Gelderloos of
Aloha Hawaiian Shave Ice, at various City of Muskegon Parks/Facilities, located within the City
of Muskegon, and as determined by staff, to sell shaved ice from a mobile trailer.
FINANCIAL IMPACT:
Concession revenue is 10% of gross receipts. Commission revenue is unknown at this time as
this is the first year in business for the Concessionaire at City of Muskegon Parks.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Authorize DPW staff to enter into concession agreement with David Gelderloos of Aloha
Hawaiian Shave Ice.
COMMITTEE RECOMMENDATION:
Date: 6/30/2015
To: Honorable Mayor and City Commissioners
From: DPW/Equipment
RE: One Way Front Snow Plow
SUMMARY OF REQUEST:
Authorize staff to Purchase two (2) Henderson One Way Front Snow Plows as per our
specification. This authorization is being sought because our previous purchase was
canceled due to two of the three plows not meeting our specification and we declined to
accept the plows.
FINANCIAL IMPACT:
These units have a Net price of $6706.50 per unit, for a total of $13,413.00 for this purchase.
BUDGET ACTION REQUIRED:
None. Amount is what was budgeted.
STAFF RECOMMENDATION:
Authorize staff to purchase two (2), One Way Front Snow Plows by Henderson
Manufacturing, from Arista Truck Systems of Grand Rapids, Michigan, as a sole source area
supplier for these units.
C:\Users\linda.potter\AppData\Local\Microsoft\Windows\Temporary Internet
Files\Content.Outlook\H8NAZE4J\Front snowplow request for Commission June 2015.doc
Commission Meeting Date: June 30, 2015
Date: June 23, 2015
To: Honorable Mayor and City Commission
From: CNS/Blight Fight Committee
Re: Installation of Decorative Fence at St. Joseph Park
____________________________________________________________
SUMMARY OF REQUEST:
Community and Neighborhood Services requests authorization to assist Blight
Fight efforts in our target area for the St. Joseph Park, located on Monroe
Avenue between 4th and 5th Streets, to install a 6 foot decorative fence (similar
to the fence at Heritage Landing). The fence is estimated at 358 feet, and will
enclose the park along three sides with a gate to allow access for DPW and
other maintenance assistance. Hoping to deter criminal activity and beautify the
neighborhood park, we applied for the Nelson Neighborhood Improvement
Association grant to improve neighborhood conditions, create opportunities for
neighbors and support safe environments at a 50% match; the lowest bid
submitted is $15,740.
FINANCIAL IMPACT:
The old fence has since been removed and the cost of the new fence will be
shared between the Nelson Neighborhood Improvement Association (NNIA)
and the City of Muskegon Blight Fight Grant at a cost of $7,870 each.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To approve the purchase of the fencing for St. Joseph Park.
COMMITTEE RECOMMENDATION:
Blight Fight committee has applied for a grant to be combined with the CDBG
funds as a public service activity to promote a safer playground.
AGENDA ITEM NO. __________
CITY COMMISSION MEETING ____________________
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: June 30, 2015
SUBJECT: Upgrade access card system for City facilities
SUMMARY OF REQUEST:
Currently, public works uses 3 different software programs at various facilities to provide access
for employees and for timekeeping. These systems are not compatible, are outdated and
unreliable. Staff is requesting permission to purchase/upgrade its access card system at the
Water Filtration Plant, the landfill gate and the time clock at the public service building to
consolidate all systems into one program. Midstate Security provided the only bid at $19,338.13
that will accomplish this goal and is the current provider for city hall and public service building
doors and gates.
FINANCIAL IMPACT:
$19,338.13. Expenditures would come from the Water Filtration and PSB Budgets.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Authorize staff to contract with Midstate Security for access and time clock system upgrades for
$19,338.13.
COMMITTEE RECOMMENDATION:
To: The City Commission
From: Mohammed Al-Shatel Director of Public Works
Date: June 30, 2015
Subject: Upgrade access card system for City facilities
Currently, public works uses 3 different software programs at various facilities to provide access
for employees and for timekeeping; AMAG at the water filtration plant and causeway landfill,
WinDSX for gates and doors at the public service building and Kronos Timekeeper for
timekeeping at the public service building. The current setup requires special cards and is
burdensome.
Both the AMAG system and Timekeeper programs are outdated. Both have been in use for more
than 10 years without software upgrades. Timekeeper is also unreliable and needs to be replaced
before it crashes. The cost to upgrade the Timekeeper program at last check was $25,414.
Public Works uses this system simply for tracking punches in and out. It is not connected to our
payroll system (BS&A). Other time clock options were investigated, but none will work with
our current access cards and would require employees to carry 2 access cards at all times. This
would not be practical and would be even more burdensome.
DPW solicited bids from 3 different companies with the feasibility of bringing all gates, doors,
and timekeeping under one software system for reliability and ease of programming. Only one
company can provide the software and hardware to achieve this goal. Midstate Security
provided a bid of $19,882.00 to provide software and hardware to bring the water filtration plant,
landfill gates and public service building time clock into the system currently being used at city
hall and public service building gates and doors (WinDSX).
Staff is requesting permission to proceed with contracting with Midstate Security to achieve the
goal of having all doors, gates and timekeeping in one software program and under one vendor
for reliability and efficiency.
Thank you for your consideration.
Commission Meeting Date: June 30, 2015
Date: June 23, 2015
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services
Department
RE: Approval of Bid Award for 1477 Nolan
______________________________________________________________________________________
SUMMARY OF REQUEST: To approve the bids and award the Building
Contract for the construction of a single family dwelling at 1477 Nolan to
Holden Construction for the City of Muskegon’s HOME Program through
CNS.
CNS received 3 bids as listed on the attached sheet; the cost estimate
from our architect was $159,850.
FINANCIAL IMPACT: The funding for this project has been secured
through the HOME program 2014 grant allocation.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To award Curtis Holden the building
construction contract for 1477 Nolan, in the amount of $140,027.
COMMITTEE RECOMMENDATION: None required.
BID RESULTS FOR 1477 NOLAN
TUESDAY, JUNE 23, 2015
Bid Alternate Voluntary
Address Contractor Amount Bid Bid
as Read
1477 Holden 141,227 - -
Nolan Construction
Mike Murphy 150,113 - -
RJM
Remodel
JD Fisher 174,200 - -
Builders
Cost Estimate by
Spec Writer $159,850
Date: June 30, 2015
To: Honorable Mayor and City Commissioners
From: DPW
RE: Assignment of the water supply agreement
SUMMARY OF REQUEST:
Assign the water supply agreement the city has with Norton Shores/Fruitport Township
to the newly formed authority, West Michigan Regional Water Authority. Thus making
the agreement between the City of Muskegon and the West Michigan Regional
Authority.
The assignment would in way alter or modify any other parts of the signed agreement.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Assign the agreement to the West Michigan Regional Water Authority instead of
Norton Shores / Fruitport TWP.
COMMITTEE RECOMMENDATION:
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: June 30, 2015
RE: City‐County
SUMMARY OF REQUEST:
The City currently contracts with Muskegon County for the provision of human resources services. This
program is administered by the County Human Resources Department. The Agreement is set to expire
June 30, 2015. City staff is requesting that the City Commission extend the agreement for five years to
June 30, 2020. All terms of the agreement would remain the same, with the exception of the annual fee
for the service ‐ which will increase from $75,000 to $82,500.
FINANCIAL IMPACT:
$7,500 annual increase over the current contract.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To approve the request and authorize the Mayor and Clerk to sign an agreement.
COMMITTEE RECOMMENDATION: None.
Date: June 30, 2015
To: Honorable Mayor and City Commissioners
From: Ann Marie Meisch, City Clerk
RE: City’s Policy with Respect to Freedom of
Information Act Requests
SUMMARY OF REQUEST: To approve the City’s policy with respect to
FOIA requests to comply with State law.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
CITY OF MUSKEGON
RESOLUTION #_________
RESOLUTION APPROVING THE CITY’S POLICY WITH RESPECT TO FOIA REQUESTS.
WHEREAS, it is the policy of the City of Muskegon (“City”) that all persons, except those incarcerated,
consistent with the Michigan Freedom of Information Act (FOIA), are entitled to full and complete
information regarding the affairs of government and the official acts of those who represent them as
public officials and employees. The people shall be informed so that they fully participate in the
democratic process.
WHEREAS, the City’s policy with respect to FOIA requests is to comply with State law in all respects
and to respond to FOIA requests in a consistent, fair, and even-handed manner regardless of who makes
such a request.
WHEREAS, the City acknowledges that it has a legal obligation to disclose all nonexempt public records
in its possession pursuant to a FOIA request. The City acknowledges that sometimes it is necessary to
invoke the exemptions identified under FOIA in order to ensure the effective operation of government
and to protect the privacy of individuals.
WHEREAS, the City will protect the public's interest in disclosure, while balancing the requirement to
withhold or redact portions of certain records. The City’s policy is to disclose public records consistent
with and in compliance with State law.
NOW THEREFORE BE IT RESOLVED, that the City Commission adopt the Freedom of Information
Act Policy effective July 1, 2015.
Adopted: June 30, 2015
AYES:
NAYS:
_____________________________________
Ann Marie Meisch, MMC
City Clerk
City of Muskegon
FOIA Procedures and Guidelines
Preamble: Statement of Principles
It is the policy of the City of Muskegon (“City”) that all persons, except those incarcerated, consistent with the
Michigan Freedom of Information Act (FOIA), are entitled to full and complete information regarding the affairs
of government and the official acts of those who represent them as public officials and employees. The people
shall be informed so that they fully participate in the democratic process.
The City’s policy with respect to FOIA requests is to comply with State law in all respects and to respond to
FOIA requests in a consistent, fair, and even-handed manner regardless of who makes such a request.
The City acknowledges that it has a legal obligation to disclose all nonexempt public records in its possession
pursuant to a FOIA request. The City acknowledges that sometimes it is necessary to invoke the exemptions
identified under FOIA in order to ensure the effective operation of government and to protect the privacy of
individuals.
The City will protect the public's interest in disclosure, while balancing the requirement to withhold or redact
portions of certain records. The City’s policy is to disclose public records consistent with and in compliance with
State law.
The City has established the following written procedures and guidelines to implement the FOIA and will create a
written public summary of the specific procedures and guidelines relevant to the general public regarding how to
submit written requests to the public body and explaining how to understand a public body's written responses,
deposit requirements, fee calculations, and avenues for challenge and appeal. The written public summary will be
written in a manner so as to be easily understood by the general public.
Section 1: General Policies
The City, acting pursuant to the authority at MCL 15.236, designates the City Clerk as the FOIA Coordinator. He
or she is authorized to designate other City staff to act on his or her behalf to accept and process written requests
for the City’s public records and approve denials.
If a request for a public record is received by fax or email, the request is deemed to have been received on the
following business day. If a request is sent by email and delivered to a City spam or junk-mail folder, the request
is not deemed received until one day after the FOIA Coordinator first becomes aware of the request. The FOIA
Coordinator shall note in the FOIA log both the date the request was delivered to the spam or junk-mail folder and
the date the FOIA Coordinator became aware of the request.
The FOIA Coordinator shall review City spam and junk-mail folders on a regular basis, which shall be no
less than once a month. The FOIA Coordinator shall work with City Information Technology staff to
develop administrative rules for handling spam and junk-mail so as to protect City systems from computer
attacks which may be imbedded in an electronic FOIA request.
The FOIA Coordinator may, in his or her discretion, implement administrative rules, consistent with State law and
these Procedures and Guidelines to administer the acceptance and processing of FOIA requests.
The City is not obligated to create a new public record or make a compilation or summary of information which
does not already exist. Neither the FOIA Coordinator nor other City staff is obligated to provide answers to
questions contained in requests for public records or regarding the content of the records themselves.
City FOIA Procedures and Guidelines Page 1
The FOIA Coordinator shall keep a copy of all written requests for public records received by the City on file for
a period of at least one year.
The City will make this Procedures and Guidelines document and the Written Public Summary publicly available
without charge. If it does not, the City cannot require deposits or charge fees otherwise permitted under the FOIA
until it is in compliance.
A copy of this Procedures and Guidelines document and the City’s Written Public Summary must be publicly
available by providing free copies both in the City's response to a written request and upon request by visitors at
the City's office.
This Procedures and Guidelines document and the City’s Written Public Summary will be maintained on the
City’s website at: www.muskegon-mi.gov, so a link to those documents will be provided in lieu of providing
paper copies of those documents.
Section 2: Requesting a Public Record
No specific form to submit a request for a public record is required. However the FOIA Coordinator may make
available a FOIA Request Form for use by the public.
Requests to inspect or obtain copies of public records prepared, owned, used, possessed or retained by the City
may be submitted on the City’s FOIA Request Form, in any other form of writing (letter, fax, email, etc.), or by
verbal request.
Verbal requests for records may be documented by the City on the City’s FOIA Request Form.
If a person makes a verbal, non-written request for information believed to be available on the City’s website,
where practicable and to the best ability of the employee receiving the request, shall be informed of the pertinent
website address.
A request must sufficiently describe a public record so as to enable City personnel to identify and find the
requested public record.
Written requests for public records may be submitted in person or by mail to any City office. Requests may also
be submitted electronically by fax and email. Upon their receipt, requests for public records shall be promptly
forwarded to the FOIA Coordinator for processing.
A person may request that public records be provided on non-paper physical media, emailed or otherwise
provided to him or her in digital form in lieu of paper copies. The City will comply with the request only if it
possesses the necessary technological capability to provide records in the requested non-paper physical media
format.
A person may subscribe to future issues of public records that are created, issued or disseminated by the City on a
regular basis. A subscription is valid for up to 6 months and may be renewed by the subscriber.
A person serving a sentence of imprisonment in a local, state or federal correctional facility is not entitled to
submit a request for a public record. The FOIA Coordinator will deny all such requests.
City FOIA Procedures and Guidelines Page 2
Section 3: Processing a Request
Unless otherwise agreed to in writing by the person making the request, the City will issue a response within 5
business days of receipt of a FOIA request. If a request is received by fax, email or other electronic transmission,
the request is deemed to have been received on the following business day.
The City will respond to a request in one of the following ways:
Grant the request.
Issue a written notice denying the request.
Grant the request in part and issue a written notice denying in part the request.
Issue a notice indicating that due to the nature of the request the City needs an additional 10
business days to respond for a total of no more than 15 business days. Only one such extension is
permitted.
Issue a written notice indicating that the public record requested is available at no charge on the
City’s website.
When a request is granted:
If the request is granted, or granted in part, the FOIA Coordinator will require that payment be made in full for the
allowable fees associated with responding to the request before the public record is made available.
The FOIA Coordinator shall provide a detailed itemization of the allowable costs incurred to process the request
to the person making the request.
A copy of these Procedures and Guidelines and the Written Public Summary will be provided to the requestor free
of charge with the response to a FOIA request. However, because these Procedures and Guidelines, and the
Written Public Summary are maintained on the City’s website at: www.muskegon-mi.gov, a link to the
Procedures and Guidelines and the Written Public Summary may be provided in lieu of providing paper copies of
those documents.
If the cost of processing a FOIA request is $50 or less, the requester will be notified of the amount due and where
the documents can be obtained.
If the cost of processing a FOIA request is expected to exceed $50 based on a good-faith calculation, or if the
requestor has not paid in full for a previously granted request, the City will require a good-faith deposit pursuant
to Section 4 of this policy before processing the request.
In making the request for a good-faith deposit the FOIA Coordinator shall provide the requestor with a detailed
itemization of the allowable costs estimated to be incurred by the City to process the request and also provide a
best efforts estimate of a time frame it will take the City to provide the records to the requestor. The best efforts
estimate shall be nonbinding on the City, but will be made in good faith and will strive to be reasonably accurate,
given the nature of the request in the particular instance, so as to provide the requested records in a manner based
on the public policy expressed by Section 1 of the FOIA.
City FOIA Procedures and Guidelines Page 3
When a request is denied or denied in part:
If the request is denied or denied in part, the FOIA Coordinator will issue a Notice of Denial which shall provide
in the applicable circumstance:
An explanation as to why a requested public record is exempt from disclosure; or
A certificate that the requested record does not exist under the name or description provided by the
requestor, or another name reasonably known by the City; or
An explanation or description of the public record or information within a public record that is separated
or deleted from the public record; and
An explanation of the person’s right to submit an appeal of the denial to either the office of the City
Supervisor (or “clerk,” or “manager” etc.) or seek judicial review in the Muskegon County Circuit
Court;
An explanation of the right to receive attorneys’ fees, costs, and disbursements as well actual or
compensatory damages, and punitive damages of $1,000, should they prevail in Circuit Court.
The Notice of Denial shall be signed by the FOIA Coordinator.
If a request does not sufficiently describe a public record, the FOIA Coordinator may, in lieu of issuing a Notice
of Denial indicating that the request is deficient, seek clarification or amendment of the request by the person
making the request. Any clarification or amendment will be considered a new request subject to the timelines
described in this Section.
Requests to inspect public records:
The City shall provide reasonable facilities and opportunities for persons to examine and inspect public records
during normal business hours. The FOIA Coordinator is authorized to promulgate rules regulating the manner in
which records may be viewed so as to protect City records from loss, alteration, mutilation or destruction and to
prevent excessive interference with normal City operations.
Requests for certified copies:
The FOIA Coordinator shall, upon written request, furnish a certified copy of a public record at no additional cost
to the person requesting the public record.
Section 4: Fee Deposits
If the fee estimate is expected to exceed $50.00 based on a good-faith calculation, the requestor will be asked to
provide a deposit not exceeding one-half of the total estimated fee.
If a request for public records is from a person who has not paid the City in full for copies of public records made
in fulfillment of a previously granted written request, the FOIA Coordinator will require a deposit of 100% of the
estimated processing fee before beginning to search for a public record for any subsequent written request by that
person when all of the following conditions exist:
The final fee for the prior written request is not more than 105% of the estimated fee;
The public records made available contained the information sought in the prior written request and
remain in the City's possession;
The public records were made available to the individual, subject to payment, within the time frame
estimated by the City to provide the records;
Ninety (90) days have passed since the FOIA Coordinator notified the individual in writing that the public
records were available for pickup or mailing;
The individual is unable to show proof of prior payment to the City; and
City FOIA Procedures and Guidelines Page 4
The FOIA Coordinator has calculated a detailed itemization that is the basis for the current written
request’s increased estimated fee deposit.
The FOIA Coordinator will not require an increased estimated fee deposit if any of the following apply:
The person making the request is able to show proof of prior payment in full to the City;
The City is subsequently paid in full for the applicable prior written request; or
Three hundred sixty five (365) days have passed since the person made the request for which full
payment was not remitted to the City.
Section 5: Calculation of Fees
A fee may be charged for the labor cost of copying/duplication.
A fee will not be charged for the labor cost of search, examination, review and the deletion and separation of
exempt from nonexempt information unless failure to charge a fee would result in unreasonably high costs to the
City because of the nature of the request in the particular instance, and the City specifically identifies the nature of
the unreasonably high costs.
Costs for the search, examination review, and deletion and separation of exempt from non-exempt information are
“unreasonably high” when they are excessive and beyond the normal or usual amount for those services (Attorney
General Opinion 7083 of 2001) compared to the costs of the City’s usual FOIA requests, not compared to the
City’s operating budget. (Bloch v. Davison Community Schools, Michigan Court of Appeals, Unpublished, April
26, 2011)
The following factors shall be used to determine an unreasonably high cost to the City:
Volume of the public record requested
Amount of time spent to search for, examine, review and separate exempt from non-exempt information
in the record requested.
Whether the public records are from more than one City department or whether various City offices are
necessary to respond to the request.
The available staffing to respond to the request.
Any other similar factors identified by the FOIA Coordinator in responding to the particular request.
The Michigan FOIA statute permits the City to charge for the following costs associated with processing a
request:
Labor costs associated with copying or duplication, which includes making paper copies, making
digital copies, or transferring digital public records to non-paper physical media or through the
Internet.
Labor costs associated with searching for, locating and examining a requested public record,
when failure to charge a fee will result in unreasonably high costs to the City.
Labor costs associated with a review of a record to separate and delete information exempt from
disclosure, when failure to charge a fee will result in unreasonably high costs to the City.
The cost of copying or duplication, not including labor, of paper copies of public records. This
may include the cost for copies of records already on the City’s website if you ask for the City to
make copies.
City FOIA Procedures and Guidelines Page 5
The cost of computer discs, computer tapes or other digital or similar media when the requester
asks for records in non-paper physical media. This may include the cost for copies of records
already on the City’s website if you ask for the City to make copies.
The cost to mail or send a public record to a requestor.
Labor costs will be calculated based on the following requirements:
All labor costs will be estimated and charged in 15-minute increments, with all partial time
increments rounded down. If the time involved is less than 15 minutes, there will be no charge.
Labor costs will be charged at the hourly wage of the lowest-paid City employee capable of doing
the work in the specific fee category, regardless of who actually performs work.
Labor costs will also include a charge to cover or partially cover the cost of fringe benefits.
The City may add up to 50% to the applicable labor charge amount to cover or partially cover the
cost of fringe benefits, but in no case may it exceed the actual cost of fringe benefits.
Overtime wages will not be included in labor costs unless agreed to by the requestor; overtime
costs will not be used to calculate the fringe benefit cost.
Contracted labor costs will be charged at the hourly rate of 6 times the state minimum hourly
wage (i.e., $48.90 per hour as of July 1, 2015).
The cost to provide records on non-paper physical media when so requested will be based on the following
requirements:
Computer disks, computer tapes or other digital or similar media will be at the actual and most reasonably
economical cost for the non-paper media.
This cost will only be assessed if the City has the technological capability necessary to provide the public
record in the requested non-paper physical media format.
The City will procure any non-paper media and will not accept media from the requestor in order to
ensure integrity of the City’s technology infrastructure.
The cost to provide paper copies of records will be based on the following requirements:
Paper copies of public records made on standard letter (8 ½ x 11) or legal (8 ½ x 14) sized paper will not
exceed $.10 per sheet of paper. Copies for non-standard sized sheets of paper will reflect the actual cost of
reproduction.
The City will provide records using double-sided printing, if it is cost-saving and available.
The cost to mail records to a requestor will be based on the following requirements:
The actual cost to mail public records using a reasonably economical and justified means.
The City may charge for the least expensive form of postal delivery confirmation.
No cost will be made for expedited shipping or insurance unless specified by the requestor.
If the FOIA Coordinator does not respond to a written request in a timely manner, the City must:
Reduce the labor costs by 5% for each day the City exceeds the time permitted under FOIA up to a 50%
maximum reduction, if any of the following applies:
o The City’s late response was willful and intentional,
o The written request conveyed a request for information within the first 250 words of the body of a
letter facsimile, email or email attachment, or
City FOIA Procedures and Guidelines Page 6
o The written request included the words, characters, or abbreviations for “freedom of
information,” “information,” “FOIA,” “copy” or a recognizable misspelling of such, or legal code
reference to MCL 15. 231, et seq. or 1976 Public Act 442 on the front of an envelope or in the
subject line of an email, letter or facsimile cover page.
Fully note the charge reduction in the Detailed Itemization of Costs Form.
Section 6: Waiver of Fees
The cost of the search for and copying of a public record may be waived or reduced if in the sole judgment of the
FOIA Coordinator a waiver or reduced fee is in the public interest because it can be considered as primarily
benefitting the general public. The City may identify specific records or types of records it deems should be made
available for no charge or at a reduced cost.
Section 7: Discounted Fees
Indigence
The FOIA Coordinator will discount the first $20.00 of the processing fee for a request if the person requesting a
public record submits an affidavit stating that they are:
Indigent and receiving specific public assistance, or
If not receiving public assistance, stating facts demonstrating an inability to pay because of
indigence.
An individual is not eligible to receive the waiver if:
The requestor has previously received discounted copies of public records from the City twice
during the calendar year; or
The requestor requests information in connection with other persons who are offering or
providing payment to make the request.
An affidavit is sworn statement. The FOIA Coordinator may make a Fee Waiver Affidavit Form available for use
by the public.
Nonprofit organization advocating for developmentally disabled or mentally ill individuals
The FOIA Coordinator will discount the first $20.00 of the processing fee for a request from:
A nonprofit organization formally designated by the state to carry out activities under subtitle C of the
federal developmental disabilities assistance and bill of rights act of 2000, Public Law 106-402, and the
protection and advocacy for individuals with mental illness act, Public Law 99-319, or their successors, if
the request meets all of the following requirements:
o Is made directly on behalf of the organization or its clients.
o Is made for a reason wholly consistent with the mission and provisions of those laws under
section 931 of the mental health code, 1974 PA 258, MCL 330.1931.
o Is accompanied by documentation of its designation by the state, if requested by the public body.
City FOIA Procedures and Guidelines Page 7
Section 8: Appeal of a Denial of a Public Record
When a requestor believes that all or a portion of a public record has not been disclosed or has been improperly
exempted from disclosure, he or she may appeal to the City by filing an appeal of the denial with the office of the
City Manager.
The appeal must be in writing, specifically state the word "appeal" and identify the reason or reasons the requestor
is seeking a reversal of the denial. The City FOIA Appeal Form (To Appeal a Denial of Records), may be used.
Within 10 business days of receiving the appeal the City will respond in writing by:
Reversing the disclosure denial;
Upholding the disclosure denial; or
Reverse the disclosure denial in part and uphold the disclosure denial in part; or
Under unusual circumstances, issue a notice extending for not more than 10 business days the period
during which the City shall respond to the written appeal. The City shall not issue more than 1 notice of
extension for a particular written appeal.
If the City fails to respond to a written appeal, or if the City upholds all or a portion of the disclosure denial that is
the subject of the written appeal, the requesting person may seek judicial review of the nondisclosure by
commencing a civil action in Circuit Court.
Whether or not a requestor submitted an appeal of a denial to the City, he or she may file a civil action in
Muskegon County Circuit Court within 180 days after the City's final determination to deny the request.
If a court that determines a public record is not exempt from disclosure, it shall order the City to cease
withholding or to produce all or a portion of a public record wrongfully withheld, regardless of the location of the
public record. Failure to comply with an order of the court may be punished as contempt of court.
If a person asserting the right to inspect, copy, or receive a copy of all or a portion of a public record prevails in
such an action, the court shall award reasonable attorneys’ fees, costs, and disbursements. The court may, in its
discretion, award all or an appropriate portion of reasonable attorneys' fees, costs, and disbursements.
If the court determines that the City has arbitrarily and capriciously violated this act by refusal or delay in
disclosing or providing copies of a public record, the court shall order the City to pay a civil fine of $1,000.00,
which shall be deposited into the general fund of the state treasury. The court shall award, in addition to any
actual or compensatory damages, punitive damages in the amount of $1,000.00 to the person seeking the right to
inspect or receive a copy of a public record. The damages shall not be assessed against an individual, but shall be
assessed against the next succeeding public body that is not an individual and that kept or maintained the public
record as part of its public function.
Section 9: Appeal of an Excessive FOIA Processing Fee
“Fee” means the total fee or any component of the total fee calculated under section 4 of the FOIA, including any
deposit.
If a requestor believes that the fee charged by the City to process a FOIA request exceeds the amount permitted by
state law or under this policy, he or she must first appeal to the City by submitting a written appeal for a fee
reduction to the office of the City Manager.
City FOIA Procedures and Guidelines Page 8
The appeal must be in writing, specifically state the word "appeal" and identify how the required fee exceeds the
amount permitted. The City FOIA Appeal Form (To Appeal an Excess Fee) may be used.
Within 10 business days after receiving the appeal, the City will respond in writing by:
Waiving the fee;
Reducing the fee and issuing a written determination indicating the specific basis that supports the
remaining fee;
Upholding the fee and issuing a written determination indicating the specific basis that supports the
required fee; or
Issuing a notice detailing the reason or reasons for extending for not more than 10 business days the
period during which the City will respond to the written appeal. The City shall not issue more than 1
notice of extension for a particular written appeal.
Where the City reduces or upholds the fee, the determination must include a certification from the City that the
statements in the determination are accurate and that the reduced fee amount complies with its publicly available
procedures and guidelines and Section 4 of the FOIA.
Within 45 days after receiving notice of the City’s determination of an appeal, the requesting person may
commence a civil action in Muskegon County Circuit Court for a fee reduction.
If a civil action is commenced against the City for an excess fee, the City is not obligated to complete the
processing of the written request for the public record at issue until the court resolves the fee dispute.
An action shall not be filed in circuit court unless one of the following applies:
The City does not provide for appeals of fees,
The City failed to respond to a written appeal as required, or
The City issued a determination to a written appeal.
If a court determines that the City required a fee that exceeds the amount permitted under its publicly available
procedures and guidelines or Section 4 of the FOIA, the court shall reduce the fee to a permissible amount.
Failure to comply with an order of the court may be punished as contempt of court.
If the requesting person prevails in court by receiving a reduction of 50% or more of the total fee, the court may,
in its discretion, award all or an appropriate portion of reasonable attorneys' fees, costs, and disbursements. The
award shall be assessed against the public body liable for damages.
If the court determines that the City has arbitrarily and capriciously violated the FOIA by charging an excessive
fee, the court shall order the City to pay a civil fine of $500.00, which shall be deposited in the general fund of the
state treasury. The court may also award, in addition to any actual or compensatory damages, punitive damages in
the amount of $500.00 to the person seeking the fee reduction. The fine and any damages shall not be assessed
against an individual, but shall be assessed against the next succeeding public body that is not an individual and
that kept or maintained the public record as part of its public function.
Section 10: Conflict with Prior FOIA Policies and Procedures; Effective Date
To the extent that these Procedures and Guidelines conflict with previous FOIA policies promulgated by City or
the City Administration these Procedures and Guidelines are controlling. To the extent that any administrative
City FOIA Procedures and Guidelines Page 9
rule promulgated by the FOIA Coordinator subsequent to the adoption of this resolution is found to be in conflict
with any previous policy promulgated by the City or the City Administration, the administrative rule promulgated
by the FOIA Coordinator is controlling.
To the extent that any provision of these Procedures and Guidelines or any administrative rule promulgated by the
FOIA Coordinator pertaining to the release of public records is found to be in conflict with any State statute, the
applicable statute shall control. The FOIA Coordinator is authorized to modify this policy and all previous
policies adopted by the City or the City Administration, and to adopt such administrative rules as he or she may
deem necessary, to facilitate the legal review and processing of requests for public records made pursuant to
Michigan's FOIA statute, provided that such modifications and rules are consistent with State law. The FOIA
Coordinator shall inform the City of any change these Policies and Guidelines.
These FOIA Policies and Guidelines become effective July 1, 2015.
Section 11: Appendix of City FOIA Forms
Request for Public Records Form
Notice to Extend Response Time Form
Notice of Denial Form
Detailed Cost Itemization Form
Appeal of Denial of Records Form
Appeal of Excess Fee Form
City FOIA Procedures and Guidelines Page 10
Commission Meeting Date: June 30, 2015
Date: June 25, 2015
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Fourth Quarter 2014-15 Budget Reforecast
SUMMARY OF REQUEST: At this time staff is transmitting the Fourth
Quarter 2014-15 Budget Reforecast which outlines proposed changes to
the budget that have come about as result of changes in revenue projections,
policy priorities, labor contracts, updated economic conditions, or other
factors.
FINANCIAL IMPACT: Significant fourth quarter proposed adjustments to
the budget are as follows:
• General Fund revenues are reforecast to be $149,000 higher than the
third quarter reforecast.
• General Fund expenditures are estimated to be $322,500 higher than
the third quarter reforecast. The significant changes include; 1)
transfer of $150,000 from the General Fund to the Local Streets Fund,
2) transfer of $60,000 from the General Fund to the Engineering
Services Fund and, 3) environmental services expenditures increased
by $94,000.
• There are relatively minor changes proposed within the budgets of
some of the other budgeted funds.
BUDGET ACTION REQUIRED: City commission approval of this
reforecast will formally amend the City’s 2014-15 budget.
STAFF RECOMMENDATION: Approval.
4Q FY2015 Budget Reforecast
City of Muskegon
2014-15 Budget Summary
Summary of Budgeted Funds
Projected Projected Ending Increase (Decrease)
Beginning Fund Fund Fund
Balance/Working Projected Projected Balance/Working Balance/Working
Fund Name Capital Revenues Expenditures Capital Capital
1 General $ 5,796,097 $ 24,522,603 $ 24,684,394 $ 5,634,306 $ (161,791)
2 Major Streets 1,352,922 7,009,844 5,517,352 2,845,414 1,492,492
3 Local Streets 737,511 1,146,838 1,499,390 384,959 (352,552)
4 Criminal Forfeitures Fund 189,410 18,700 36,400 171,710 (17,700)
5 Budget Stabilization Fund 1,700,000 - - 1,700,000 -
6 Tree Replacement Fund 1,156 1,550 1,000 1,706 550
7 Brownfield Authority Fund (Betten) (1,331,453) 124,878 165,383 (1,371,958) (40,505)
8 Brownfield Authority Fund (Former Mall) - 132,180 132,180 - -
9 Tax Increment Finance Authority Fund 829 38,040 38,000 869 40
10 Downtown Development Authority Debt Fund 93,778 238,500 329,838 2,440 (91,338)
11 Local Development Finance Authority III Fund (SZ) 42,847 428,423 440,000 31,270 (11,577)
12 Arena Improvement 28,012 76,200 75,000 29,212 1,200
13 Sidewalk Improvement 343,756 40,000 156,875 226,881 (116,875)
14 Public Improvement 370,268 270,500 67,000 573,768 203,500
15 State Grants 107,977 1,170,300 1,191,516 86,761 (21,216)
16 Marina & Launch Ramp 167,641 204,800 180,919 191,522 23,881
17 Public Service Building 568,069 1,191,789 1,092,305 667,553 99,484
18 Engineering Services 79,207 433,500 401,930 110,777 31,570
19 Equipment 802,987 2,279,500 2,559,599 522,888 (280,099)
20 General Insurance 1,509,014 4,048,046 4,041,188 1,515,872 6,858
21 Sewer 3,545,607 7,147,500 7,983,445 2,709,662 (835,945)
22 Water 2,656,611 6,459,250 6,391,257 2,724,604 67,993
Total All Budgeted Funds $ 18,762,246 $ 56,982,940 $ 56,984,971 $ 18,760,216 $ (2,031)
Page 1 of 36
4Q FY2015 Budget Reforecast
CITY OF MUSKEGON
GENERAL FUND
HISTORICAL SUMMARY
Revenues & Expenditures & Fund Balance
Year Transfers In Transfers Out at Year-End
2001 $ 23,446,611 $ 23,235,978 $ 3,162,367
2002 23,617,163 23,971,534 2,807,996
2003 23,328,756 23,705,334 2,431,418
2004 23,401,793 23,388,019 2,445,192
2005 23,732,641 23,658,227 2,519,606
2006 24,669,210 24,498,776 2,690,040
2007 25,031,403 24,800,810 2,920,633
2008 25,563,632 26,100,539 2,383,726
2009 24,105,019 24,850,082 1,638,663
2010* 16,142,764 11,742,973 6,038,454
2010-11 24,029,686 25,556,758 4,511,382
2011-12 24,126,111 23,617,448 5,020,045
2012-13 23,628,096 22,708,893 5,653,558
2013-14 23,960,758 23,818,219 5,796,097
Fiscal 2014-15 Budget Summary
FUND BALANCE AT START OF YEAR $ 5,796,097
MEANS OF FINANCING:
Taxes 15,408,000 62.8%
Licenses and Permits 1,369,220 5.6%
Federal Grants 84,296 0.3%
State Grants 15,000 0.1%
State Shared Revenue 3,917,141 16.0%
Other Charges 2,458,965 10.0%
Fines and Fees 427,000 1.7%
Other Revenue 625,481 2.6%
Other Financing Sources 217,500 0.9%
24,522,603 100.0%
ESTIMATED REQUIREMENTS:
Customer Value Added Activities 18,873,201 76.5%
Business Value Added Activities 4,376,797 17.7%
Fixed Budget Items 1,434,396 5.8%
24,684,394 100.0%
ESTIMATED FUND BALANCE AT END OF YEAR $ 5,634,306
OPERATING SURPLUS / (DEFICIT) $ (161,791)
* Six-month transition period to new fiscal year
Page 2 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
Available Fund Balance - BOY $ 5,020,045 $ 5,653,598 $ 4,751,031 $ 5,796,097 $ 5,653,558 $ 5,796,097 $ 1,045,066
Taxes
101-00000-4100 PROPERTY TAX 5,686,870 5,502,231 5,538,000 4,931,762 4,742,546 5,640,000 $ 102,000 BC Cobb loss, but now @ 10 mills
101-00000-4101 CHARGE BACK COLLECTED - - - - - - -
101-00000-4102 IN LIEU OF TAX 96,346 93,886 95,000 - - 95,000 -
101-00000-4103 IFT/CFT TAX 58,087 91,292 82,000 101,459 81,946 82,000 -
101-00000-4104 PROPERTY TAX SANITATION 1,484,252 1,436,072 1,661,000 1,466,464 1,237,972 1,661,000 - BC Cobb loss, but now @ 3 mills
101-00000-4140 INCOME TAX 7,506,472 7,831,423 7,650,000 7,396,070 7,032,236 7,930,000 280,000
$ 14,832,027 $ 14,954,904 $ 15,026,000 $ 13,895,755 $ 13,094,700 $ 15,408,000 $ 382,000
Licenses and permits
101-00000-4202 BUSINESS LICENSES & PERMITS 31,623 38,200 29,500 55,150 30,425 45,000 15,500
101-00000-4203 LIQUOR LICENSES & TAX REBATE 44,955 55,009 50,000 52,986 55,009 53,720 3,720
101-00000-4204 CABLE TV LICENSES OR FEES 358,785 358,755 350,000 274,437 265,164 350,000 -
101-00000-4205 HOUSING LICENSES 45,575 10,232 8,000 (4,955) 8,245 - (8,000) Decrease due to SAFEbuilt contract
101-00000-4206 INSPECTION FEE 190 340 - 126 245 - -
101-00000-4207 CEMETERY-BURIAL PERMITS 89,170 89,459 90,000 80,112 83,759 90,000 -
101-00000-4208 BUILDING PERMITS 278,166 488,042 405,000 301,930 451,121 350,000 (55,000) Several large projects planned
101-00000-4209 ELECTRICAL PERMITS 67,128 108,657 86,000 81,406 102,332 86,000 -
101-00000-4210 PLUMBING PERMITS 26,519 48,221 47,000 26,399 45,639 40,000 (7,000)
101-00000-4211 HEATING PERMITS 62,305 72,051 61,000 63,217 67,418 70,000 9,000
101-00000-4212 POLICE GUN REGISTRATION - 1,650 1,500 75 1,650 1,500 -
101-00000-4213 RENTAL PROPERTY REGISTRATION 117,535 185,697 150,000 140,057 169,622 150,000 -
101-00000-4221 VACANT BUILDING FEE 108,284 105,751 125,000 102,220 91,101 125,000 - Increased blight fight efforts
101-00000-4224 TEMPORARY LIQUOR LICENSE 8,050 8,075 10,000 6,975 7,250 8,000 (2,000)
$ 1,238,285 $ 1,570,139 $ 1,413,000 $ 1,180,135 $ 1,378,980 $ 1,369,220 $ (43,780)
Federal grants
101-00000-4300 FEDERAL GRANTS 117,324 83,324 46,370 67,671 66,526 84,296 37,926 JAG/BPV/FEMA/WEMET
$ 117,324 $ 83,324 $ 46,370 $ 67,671 $ 66,526 $ 84,296 $ 37,926
State grants
101-00000-4400 STATE GRANTS 13,819 14,557 15,000 7,406 7,587 15,000 - Police 302 Training
$ 13,819 $ 14,557 $ 15,000 $ 7,406 $ 7,587 $ 15,000 $ -
State shared revenue
101-00000-4502 STATE SALES TAX CONSTITUTIONAL 2,667,026 2,729,570 2,913,387 1,885,167 1,810,147 2,800,405 (112,982) Based on current state estimates
101-00000-4503 STATE EVIP PAYMENTS 1,033,845 1,083,651 1,159,506 744,488 722,434 1,116,736 (42,770) Based on current state estimates
$ 3,700,871 $ 3,813,221 $ 4,072,893 $ 2,629,655 $ 2,532,581 $ 3,917,141 $ (155,752)
Other charges for sales and services
101-00000-4603 TAX COLLECTION FEE 267,293 259,755 289,276 262,954 229,269 289,276 - 1% admin fee on all mills
101-00000-4604 GARBAGE COLLECTION 46,624 43,723 40,000 39,033 37,508 40,000 -
101-00000-4606 ADMINISTRATION FEES 250,000 250,000 250,000 229,167 229,167 250,000 -
101-00000-4607 REIMBURSEMENT ELECTIONS 329 13,342 300 14,796 13,342 31,000 30,700
101-00000-4608 INDIRECT COST ALLOCATION 1,171,536 983,104 965,889 878,203 901,179 965,889 -
101-00000-4609 PROCUREMENT CARD REBATE 54,556 64,268 41,000 42,505 64,268 41,000 -
101-00000-4611 SPECIAL EVENTS REIMBURSEMENT 66,596 90,233 75,000 64,094 78,948 75,000 -
101-00000-4612 CEMETERY SALE OF LOTS 31,482 28,817 25,000 17,483 26,667 25,000 -
101-00000-4614 REIMBURSEMENT LOT CLEAN UP 32,462 26,813 10,000 14,541 21,662 10,000 - Decrease due to SAFEbuilt contract
101-00000-4615 POLICE DEPARTMENT INCOME 67,322 89,488 65,000 88,133 74,896 90,000 25,000
101-00000-4617 FIRE DEPARTMENT INCOME 2,843 5,691 3,500 2,080 5,646 3,000 (500)
Page 3 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
101-00000-4619 MISC. SALES AND SERVICES 2,452 36,281 3,000 7,697 1,645 3,000 -
101-00000-4620 FIRE PROTECTION-STATE PROP 117,776 82,526 82,500 80,227 82,526 85,000 2,500
101-00000-4621 ZONING & ENCROACHMENT FEES 11,164 12,265 11,000 11,090 11,775 11,000 -
101-00000-4622 MISC. CLERK FEES 2,827 2,445 2,800 4,084 2,336 3,400 600
101-00000-4624 TAX ABATEMENT APPLICATION FEES 5,904 750 6,000 3,822 750 6,000 -
101-00000-4625 MISC. TREAS. FEES 42,948 48,369 50,000 8,951 8,860 50,000 -
101-00000-4631 REIMBURSEMENT SCHOOL OFFICER 25,276 19,498 22,500 20,259 19,498 22,500 -
101-00000-4633 OBSOLETE PROPERTY FEES - 250 - - 250 - -
101-00000-4634 PASSPORTS 4,160 5,565 3,500 10,900 5,155 11,000 7,500
101-00000-4635 START UP CHARGE/REFUSE 10,615 9,350 10,000 5,885 8,580 10,000 -
101-00000-4636 REFUSE BAG & BULK SALES 23,852 22,790 23,000 25,452 20,466 23,000 -
101-00000-4637 APPLIANCE STICKER 25 75 300 100 75 300 -
101-00000-4642 LIEN LOOK UPS 15,700 14,270 15,000 12,315 13,095 15,000 -
101-00000-4648 FALSE ALARM FEES/POLICE 5,265 14,220 11,500 8,010 11,475 10,000 (1,500)
101-00000-4649 CEMETERY-MISC. INCOME 17,369 16,288 15,000 15,477 14,032 15,000 -
101-00000-4650 SENIOR CITIZENS TRANSPORTATION 8,382 - - - 6 - -
101-00000-4651 REIMBURSEMENT LOT MOWING 43,648 47,760 20,000 17,232 39,203 20,000 - Decrease due to SAFEbuilt contract
101-00000-4652 MUSKEGON HEIGHTS ZONING - 2,958 1,600 4,900 1,523 1,600 -
101-00000-4654 FIRE RESPONSE FEE - 4,500 3,000 6,500 4,500 5,000 2,000
101-00000-4656 SITE PLAN REVIEW 3,600 2,700 3,500 3,400 2,400 3,500 -
101-00000-4657 COLUMBARIUM NICHE 1,725 - 1,000 1,000 - 1,000 -
101-00000-4658 IMPOUND FEES 38,844 34,700 35,000 39,100 31,450 35,000 -
101-00000-4659 LANDLORDS ALERT 40 - - - - - -
101-00000-4660 MISC RECREATION INCOME 6,667 6,602 6,500 4,394 6,452 6,500 -
101-00000-4661 LEASE GREAT LAKES NAVAL MEMORIAL 15,000 15,000 15,000 13,750 12,500 15,000 -
101-00000-4663 FLEA MARKET AT FARMERS MARKET 30,935 26,410 35,000 22,135 22,669 35,000 -
101-00000-4664 FARMERS MARKET INCOME 42,599 58,440 40,000 54,652 43,409 40,000 -
101-00000-4665 LEASE BILLBOARDS 6,800 6,800 6,800 6,800 6,800 6,800 -
101-00000-4669 SMITH RYERSON - - - 2,110 - - -
101-00000-4670 PICNIC SHELTER 19,600 20,673 35,000 20,575 18,480 35,000 -
101-00000-4671 MCGRAFT PARK 61,053 47,651 46,000 50,761 46,911 46,000 -
101-00000-4672 SAFEBUILT LOT MOWING - 395 - 42,253 - 40,000 40,000
101-00000-4673 RENTAL - CENTRAL DISPATCH 44,938 46,782 45,000 30,150 30,459 45,000 -
101-00000-4674 RENTAL - CITY HALL 16,244 23,022 19,200 23,119 21,521 19,200 -
101-00000-4675 RENTALS - BEACH 2,500 2,500 10,000 - 2,500 - (10,000)
101-00000-4676 SAFEBUILT - TRASH PICKUP - - - 19,937 - 19,000 19,000
101-00000-4678 PLANNING DEPT ENFORCEMENT - - - 100 - - -
101-00000-4693 FARMERS MARKET EVENT RENTAL - - - 1,000 - - -
101-00000-4694 FARMERS MARKET EBT FEES - - - 32 - - -
$ 2,618,951 $ 2,487,069 $ 2,343,665 $ 2,231,158 $ 2,173,853 $ 2,458,965 $ 115,300
Fines and fees
101-00000-4701 INCOME TAX-PENALTY & INTEREST 174,801 173,321 170,000 185,470 165,040 190,000 20,000
101-00000-4702 DELINQUENT FEES 30,872 47,975 30,000 417 4,398 30,000 -
101-00000-4703 INTEREST/LATE INVOICES - 12 - - 12 - -
101-00000-4704 PENALTIES/INTEREST/FINES 2,318 2,086 2,000 1,897 1,885 2,000 -
101-00000-4706 LATE FEE ON INVOICES OVER 45 DAYS - - - 1,607 - - -
101-00000-4751 CIVIL INFRACTIONS - 1,450 25,000 7,950 100 10,000 (15,000) Increased blight fight efforts
101-00000-4754 TRAFFIC FINES & FEES 77,803 75,451 62,000 89,141 69,571 75,000 13,000 Moratorium on 2-6 AM parking ban
101-00000-4755 COURT FEES 125,184 102,465 130,000 117,057 92,797 120,000 (10,000)
$ 410,978 $ 402,760 $ 419,000 $ 403,539 $ 333,803 $ 427,000 $ 8,000
Page 4 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - General Fund
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
Other revenue
101-00000-4800 MISC. & SUNDRY 9,208 4,573 5,000 6,589 2,583 5,000 -
101-00000-4802 REIMB:DEMOS AND BOARD-UPS 10,639 9,670 10,000 4,937 8,270 10,000 -
101-00000-4803 CDBG PROGRAM REIMBURSEMENTS 333,929 320,459 344,706 243,447 242,013 344,706 -
101-00000-4805 CONTRIBUTIONS 3,755 7,355 11,000 9,400 7,055 11,000 -
101-00000-4806 BIKE/PROPERTY AUCTIONS-POLICE 6,058 - 2,000 1,676 - 2,000 -
101-00000-4808 SALE OF PROPERTY AND EQUIPMENT - 2,000 - - 2,000 - -
101-00000-4811 FISHERMANS LANDING REIMBURSEMENT 17,471 18,196 16,500 13,951 18,196 13,900 (2,600)
101-00000-4814 PROMOTIONAL PRODUCTS 25 118 25 226 118 25 -
101-00000-4818 RECOVERY OF BAD DEBT 7,122 392 2,000 1,672 392 2,000 -
101-00000-4821 CONTRIBUTIONS/GRANTS 2,250 - 79,000 10,000 - 80,350 1,350 Fire Radios/Rap grant/Forfeitures
101-00000-4823 CONTRIBUTIONS - DISC GOLF COURSE IMPROVE 4,480 - - - - - -
101-00000-4825 CONTRIBUTIONS - VETERAN'S PARK MAINT 16,155 64,387 16,500 19,081 19,387 16,500 -
101-00000-4829 COMMUNITY FOUNDATION GRANT - MCGRAFT PAR 4,800 - - 5,369 5,198 - -
101-00000-4830 CONTRIBUTIONS - WEST MI ECON DEV PARTNERSH - - - - 4,000 - -
101-00000-4832 CONSUMERS ENERGY ESSENTIAL SERVICES - - 100,000 100,000 - 100,000 - Anticipated Consumers settlement
101-00000-4841 GRANT: COMMUNITY FOUNDATION 10,000 25,000 54,000 12,600 25,000 40,000 (14,000) PM improvements/recreation/trails
$ 425,892 $ 452,150 $ 640,731 $ 428,948 $ 334,212 $ 625,481 $ (15,250)
Interest & Operating Transfers
101-00000-4902 OP. TRANS FROM SPECIAL REVENUE 52,995 79,922 106,500 31,349 79,922 106,500 - Increase due to BRA RZ phaseout
101-00000-4903 OP. TRANS FROM DEBT SERVICE 50,000 50,000 38,000 34,833 45,833 38,000 - Declining Hotel TIF Captured Values
101-00000-4904 OP. TRANS FROM CAPITAL PROJECTS - 3,035 176,000 - - - (176,000) Public Improvement Fund PM Park
101-00000-4906 OP. TRANS FROM INTERNAL SERVICE FUND 200,000 - - - - - - One-time revenue (MMRMA) in FY13
101-00000-4908 OP. TRANS FROM NONEXPENDABLE 20,653 - 23,000 - - 23,000 -
101-00000-4970 INTEREST INCOME 69,568 27,037 50,000 7,053 18,076 50,000 -
101-00000-4971 UNREALIZED GAIN (LOSS) ON INVESTMENT (123,263) 15,907 - (10,063) 23,111 - -
101-00000-4980 SALE OF FIXED ASSETS - - - - - - -
$ 269,953 $ 175,901 $ 393,500 $ 63,172 $ 166,942 $ 217,500 $ (176,000)
Total general fund revenues and other
sources $ 23,628,100 $ 23,954,025 $ 24,370,159 $ 20,907,439 $ 20,089,184 $ 24,522,603 $ 152,444
Page 5 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
I. Customer Value Added Activities
40301 Police Department
5100 SALARIES & BENEFITS 7,650,897 7,627,359 8,255,003 7,030,242 6,898,356 8,124,003 (131,000)
5200 SUPPLIES 63,751 106,028 99,225 71,101 85,045 99,225 -
5300 CONTRACTUAL SERVICES 893,404 814,379 818,350 827,953 764,534 832,350 14,000
5400 OTHER EXPENSES 16,611 15,615 15,000 13,760 14,032 15,000 -
5700 CAPITAL OUTLAYS 17,591 8,192 34,925 38,007 8,192 44,925 10,000
$ 8,642,254 $ 8,571,573 $ 9,222,503 $ 7,981,063 $ 7,770,159 $ 9,115,503 $ (107,000)
$ 8,642,254 $ 8,571,573 $ 9,222,503 $ 7,981,063 $ 7,770,159 $ 9,115,503 $ (107,000)
50336 Fire Department
5100 SALARIES & BENEFITS 2,842,619 3,093,073 3,230,934 3,058,945 2,785,374 3,345,182 114,248
5200 SUPPLIES 103,835 148,475 117,700 146,843 128,819 143,700 26,000
5300 CONTRACTUAL SERVICES 420,775 436,164 181,800 150,935 402,401 150,000 (31,800)
5400 OTHER EXPENSES 3,514 7,468 7,600 6,203 6,901 7,600 -
5700 CAPITAL OUTLAYS 42,880 38,000 56,025 50,320 33,007 56,025 -
$ 3,413,623 $ 3,723,180 $ 3,594,059 $ 3,413,246 $ 3,356,502 $ 3,702,507 $ 108,448
50338 New Central Fire Station
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 58,416 71,068 60,000 59,701 62,413 75,000 15,000
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 58,416 $ 71,068 $ 60,000 $ 59,701 $ 62,413 $ 75,000 $ 15,000
50387 Fire Safety Inspections
5100 SALARIES & BENEFITS 164,533 - - - - - -
5200 SUPPLIES 1,547 5,118 - 8,442 2,857 - -
5300 CONTRACTUAL SERVICES 306,646 576,474 599,000 366,080 494,693 450,000 (149,000)
5400 OTHER EXPENSES 950 - - - - - -
5700 CAPITAL OUTLAYS (742) 6,580 - - 6,580 - -
$ 472,934 $ 588,172 $ 599,000 $ 374,522 $ 504,130 $ 450,000 $ (149,000)
$ 3,944,973 $ 4,382,420 $ 4,253,059 $ 3,847,469 $ 3,923,045 $ 4,227,507 $ (25,552)
60523 General Sanitation
5100 SALARIES & BENEFITS 19,689 20,629 22,000 17,365 18,653 22,000 -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 1,522,242 1,587,853 1,696,309 1,177,509 1,187,288 1,600,000 (96,309)
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
5900 OTHER FINANCING USES 200,000 200,000 - - 183,333 150,000 150,000
$ 1,741,931 $ 1,808,482 $ 1,718,309 $ 1,194,874 $ 1,389,274 $ 1,772,000 $ 53,691
Page 6 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
60550 Stormwater Management
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 12,994 11,444 10,000 4,000 8,780 10,000 -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 12,994 $ 11,444 $ 10,000 $ 4,000 $ 8,780 $ 10,000 $ -
60448 Streetlighting
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 655,118 647,680 670,000 480,856 534,178 650,000 (20,000)
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 655,118 $ 647,680 $ 670,000 $ 480,856 $ 534,178 $ 650,000 $ (20,000)
60707 Senior Citizen Transit
5100 SALARIES & BENEFITS 31,420 3,379 - - 3,029 - -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 10,396 5,000 - - 5,000 - -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 41,816 $ 8,379 $ - $ - $ 8,029 $ - $ -
60446 Community Event Support
5100 SALARIES & BENEFITS 13,668 14,204 10,000 13,451 10,424 20,000 10,000
5200 SUPPLIES 1,015 964 1,200 416 964 1,200 -
5300 CONTRACTUAL SERVICES 4,586 7,202 10,000 5,355 6,700 10,000 -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 19,269 $ 22,370 $ 21,200 $ 19,222 $ 18,088 $ 31,200 $ 10,000
70751 Parks Maintenance
5100 SALARIES & BENEFITS 342,929 353,365 396,463 294,982 318,505 360,000 (36,463)
5200 SUPPLIES 54,898 70,127 89,688 48,136 56,591 89,688 -
5300 CONTRACTUAL SERVICES 603,317 636,391 651,969 528,046 498,436 662,969 11,000
5400 OTHER EXPENSES 4 - - 260 - - -
5700 CAPITAL OUTLAYS 8,314 6,376 5,000 5,354 6,376 5,000 -
$ 1,009,462 $ 1,066,259 $ 1,143,120 $ 876,778 $ 879,908 $ 1,117,657 $ (25,463)
Page 7 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
70757 Mc Graft Park Maintenance
5100 SALARIES & BENEFITS 3,935 6,149 8,299 2,897 5,455 8,299 -
5200 SUPPLIES 2,851 5,369 4,900 3,922 3,273 4,900 -
5300 CONTRACTUAL SERVICES 15,456 39,324 33,550 16,053 36,690 33,550 -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS 1,220 390 1,000 310 390 11,000 10,000
$ 23,462 $ 51,232 $ 47,749 $ 23,182 $ 45,808 $ 57,749 $ 10,000
70756 Municipal Marina
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES - - - 214 - - -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ - $ - $ - $ 214 $ - $ - $ -
70771 Forestry
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - 26 - - -
5300 CONTRACTUAL SERVICES - - - - - - -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ - $ - $ - $ 26 $ - $ - $ -
70276 Cemeteries Maintenance
5100 SALARIES & BENEFITS 89,049 92,987 82,932 81,753 83,496 87,000 4,068
5200 SUPPLIES 5,258 8,696 7,950 3,454 4,948 7,950 -
5300 CONTRACTUAL SERVICES 259,567 276,689 254,436 236,115 236,482 265,000 10,564
5400 OTHER EXPENSES 1,563 - 8,230 - - - (8,230)
5700 CAPITAL OUTLAYS 7,466 8,457 - 1,841 7,821 8,230 8,230
$ 362,903 $ 386,829 $ 353,548 $ 323,163 $ 332,747 $ 368,180 $ 14,632
70585 Parking Operations
5100 SALARIES & BENEFITS 1,076 1,977 2,000 759 1,977 2,000 -
5200 SUPPLIES - 150 - 521 150 - -
5300 CONTRACTUAL SERVICES 4,189 4,154 3,800 3,742 3,663 3,800 -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - 6,777 - 7,000 7,000
$ 5,265 $ 6,281 $ 5,800 $ 11,799 $ 5,790 $ 12,800 $ 7,000
70357 Graffiti Removal
5100 SALARIES & BENEFITS 3,122 1,626 4,000 2,157 1,156 4,000 -
5200 SUPPLIES 91 46 200 1,332 46 200 -
5300 CONTRACTUAL SERVICES 640 490 4,661 171 343 4,661 -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 3,853 $ 2,162 $ 8,861 $ 3,660 $ 1,545 $ 8,861 $ -
Page 8 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
70863 Farmers' Market & Flea Market
5100 SALARIES & BENEFITS 27,276 33,799 35,000 36,227 28,373 35,000 -
5200 SUPPLIES 2,913 4,073 3,150 7,407 776 10,000 6,850
5300 CONTRACTUAL SERVICES 33,051 38,824 54,254 79,171 30,289 110,000 55,746
5400 OTHER EXPENSES 25 - 500 1,004 - 500 -
5700 CAPITAL OUTLAYS - 22 5,000 - 22 3,000 (2,000)
$ 63,265 $ 76,718 $ 97,904 $ 123,809 $ 59,460 $ 158,500 $ 60,596
70865 Farmers' Market EBT Program
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - 841 - - -
5300 CONTRACTUAL SERVICES - - - 180 - - -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ - $ - $ - $ 1,021 $ - $ - $ -
$ 3,939,338 $ 4,087,836 $ 4,076,491 $ 3,062,604 $ 3,283,607 $ 4,186,947 $ 110,456
Page 9 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
70775 General Recreation
5100 SALARIES & BENEFITS 3,062 - - - - - -
5200 SUPPLIES 96 - 200 - - 200 -
5300 CONTRACTUAL SERVICES 92,786 105,498 95,700 93,011 104,700 100,300 4,600
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 95,944 $ 105,498 $ 95,900 $ 93,011 $ 104,700 $ 100,500 $ 4,600
80387 Environmental Services
5100 SALARIES & BENEFITS 331,404 217,401 151,555 114,558 203,247 151,555 -
5200 SUPPLIES 10,649 6,336 8,300 4,737 5,582 8,300 -
5300 CONTRACTUAL SERVICES 194,996 443,623 659,775 713,809 315,386 803,775 144,000
5400 OTHER EXPENSES 547 225 1,000 527 182 1,000 -
5700 CAPITAL OUTLAYS 3,897 8,580 3,500 69 8,580 3,500 -
$ 541,493 $ 676,165 $ 824,130 $ 833,700 $ 532,977 $ 968,130 $ 144,000
$ 637,437 $ 781,663 $ 920,030 $ 926,711 $ 637,677 $ 1,068,630 $ 148,600
10875 Other - Contributions to Outside Agencies
MUSKEGON AREA TRANSIT (MATS) 80,164 77,430 78,850 58,050 58,771 78,850 -
NEIGHBORHOOD ASSOCIATION GRANTS 17,738 16,500 21,000 21,436 16,500 21,000 -
MUSKEGON AREA FIRST 45,566 45,566 45,660 34,174 45,566 45,660 -
VETERANS MEMORIAL DAY COSTS 4,463 6,692 7,000 - - 7,000 -
WEST MI ECONOMIC DEVELOPMENT PARTNERSHIP - - 3,000 - - 3,000 -
DOWNTOWN MUSKEGON NOW 42,995 79,922 106,500 112,104 79,922 112,104 5,604
LAKESIDE BUSINESS DISTRICT 2,500 2,500 2,500 2,500 2,500 2,500 -
211 SERVICE 2,500 2,500 2,500 2,500 2,500 2,500 -
MLK DIVERSITY PROGRAM 1,000 1,000 1,000 1,000 1,000 1,000 -
MUSKEGON AREA LABOR MANAGEMENT (MALMC) 1,000 1,000 1,000 1,000 1,000 1,000 -
SUPPLEMENTAL MERS CONTRIBUTION - 300,000 - - 300,000 - -
Contributions To Outside Agencies $ 197,926 $ 533,110 $ 269,010 $ 232,764 $ 507,759 $ 274,614 $ 5,604
$ 197,926 $ 533,110 $ 269,010 $ 232,764 $ 507,759 $ 274,614 $ 5,604
Total Customer Value Added Activities $ 17,361,928 $ 18,356,602 $ 18,741,093 $ 16,050,611 $ 16,122,247 $ 18,873,201 $ 132,108
As a Percent of Total General Fund
Expenditures 76.5% 77.1% 76.9% 77.4% 76.8% 76.5% 42.0%
Page 10 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
II. Business Value Added Activities
10101 City Commission
5100 SALARIES & BENEFITS 66,891 69,679 68,461 62,125 63,121 68,461 -
5200 SUPPLIES 8,515 17,211 11,000 93 8,578 11,000 -
5300 CONTRACTUAL SERVICES 14,961 10,056 14,500 914 9,972 14,500 -
5400 OTHER EXPENSES 847 3,177 2,000 668 3,096 2,000 -
5700 CAPITAL OUTLAYS 2,295 980 1,500 880 900 1,500 -
$ 93,509 $ 101,103 $ 97,461 $ 64,680 $ 85,667 $ 97,461 $ -
10102 City Promotions & Public Relations
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES 474 733 800 478 665 800 -
5300 CONTRACTUAL SERVICES 9,357 8,519 8,550 19,452 7,457 68,550 60,000
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 9,831 $ 9,252 $ 9,350 $ 19,930 $ 8,122 $ 69,350 $ 60,000
10172 City Manager
5100 SALARIES & BENEFITS 263,747 278,055 268,328 195,774 258,241 233,328 (35,000)
5200 SUPPLIES 538 2,572 1,400 1,695 2,554 1,400 -
5300 CONTRACTUAL SERVICES 4,196 15,649 15,000 7,053 14,980 15,000 -
5400 OTHER EXPENSES 336 2,466 3,000 3,929 2,451 3,000 -
5700 CAPITAL OUTLAYS 1,092 1,429 2,000 268 1,429 2,000 -
$ 269,909 $ 300,171 $ 289,728 $ 208,719 $ 279,655 $ 254,728 $ (35,000)
10145 City Attorney
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES 830 1,713 2,000 - 850 2,000 -
5300 CONTRACTUAL SERVICES 320,106 386,649 345,000 279,467 319,362 345,000 -
5400 OTHER EXPENSES - - - - - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 320,936 $ 388,362 $ 347,000 $ 279,467 $ 320,212 $ 347,000 $ -
$ 694,185 $ 798,888 $ 743,539 $ 572,796 $ 693,656 $ 768,539 $ 25,000
20228 Affirmative Action
5100 SALARIES & BENEFITS 79,907 59,704 81,801 66,996 54,814 81,801 -
5200 SUPPLIES 239 260 750 175 190 750 -
5300 CONTRACTUAL SERVICES 1,051 10,152 2,027 1,089 9,897 2,027 -
5400 OTHER EXPENSES 151 240 800 456 238 800 -
5700 CAPITAL OUTLAYS 1,092 2,337 1,000 - 2,337 1,000 -
$ 82,440 $ 72,693 $ 86,378 $ 68,716 $ 67,476 $ 86,378 $ -
Page 11 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
20215 City Clerk & Elections
5100 SALARIES & BENEFITS 266,352 274,536 273,434 266,648 250,664 294,934 21,500
5200 SUPPLIES 32,880 23,123 26,900 25,394 21,022 28,900 2,000
5300 CONTRACTUAL SERVICES 29,335 27,236 37,324 28,652 31,019 44,524 7,200
5400 OTHER EXPENSES 2,497 2,303 3,500 1,499 1,935 3,500 -
5700 CAPITAL OUTLAYS 6,189 5,630 2,500 2,044 4,520 2,500 -
$ 337,253 $ 332,828 $ 343,658 $ 324,237 $ 309,160 $ 374,358 $ 30,700
20220 Civil Service
5100 SALARIES & BENEFITS 3,429 - - - - - -
5200 SUPPLIES - 455 500 - 455 500 -
5300 CONTRACTUAL SERVICES 82,446 87,652 85,050 72,972 66,963 100,050 15,000 $15K MML consult
5400 OTHER EXPENSES 2,563 3,385 2,800 2,034 3,385 2,800 -
5700 CAPITAL OUTLAYS - - - - - - -
$ 88,438 $ 91,492 $ 88,350 $ 75,006 $ 70,803 $ 103,350 $ 15,000
$ 508,131 $ 497,013 $ 518,386 $ 467,959 $ 447,439 $ 564,086 $ 45,700
30202 Finance Administration
5100 SALARIES & BENEFITS 187,092 252,343 335,776 308,144 221,080 340,776 5,000
5200 SUPPLIES 2,961 2,705 2,975 2,333 2,246 2,475 (500)
5300 CONTRACTUAL SERVICES 172,202 101,753 62,562 53,955 95,288 62,614 52
5400 OTHER EXPENSES 1,166 853 1,000 837 853 900 (100)
5700 CAPITAL OUTLAYS 725 420 500 1,156 380 1,200 700
$ 364,146 $ 358,074 $ 402,813 $ 366,425 $ 319,847 $ 407,965 $ 5,152
30209 Assessing Services
5100 SALARIES & BENEFITS 3,312 3,260 4,500 3,086 3,260 4,500 -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 326,878 299,218 318,500 295,099 299,218 318,500 -
5400 OTHER EXPENSES - - - 105 - - -
5700 CAPITAL OUTLAYS - - - - - - -
$ 330,190 $ 302,478 $ 323,000 $ 298,290 $ 302,478 $ 323,000 $ -
30805 Arena Administration
5100 SALARIES & BENEFITS - - - - - - -
5200 SUPPLIES - - - - - - -
5300 CONTRACTUAL SERVICES 237,423 282,096 238,000 237,792 237,232 238,000 -
5400 OTHER EXPENSES - - 135,000 133,379 15,000 135,000 -
5700 CAPITAL OUTLAYS 1,538 1,476 1,550 1,415 1,476 1,550 -
$ 238,961 $ 283,572 $ 374,550 $ 372,586 $ 253,708 $ 374,550 $ -
Page 12 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
30205 Income Tax Administration
5100 SALARIES & BENEFITS 310,903 331,614 227,780 201,969 299,282 227,780 -
5200 SUPPLIES 7,917 12,397 10,760 10,495 11,223 10,760 -
5300 CONTRACTUAL SERVICES 68,153 55,226 70,550 70,274 45,099 75,050 4,500
5400 OTHER EXPENSES 318 480 1,000 532 422 1,000 -
5700 CAPITAL OUTLAYS 1,475 4,513 2,500 1,148 4,513 2,500 -
$ 388,766 $ 404,230 $ 312,590 $ 284,418 $ 360,539 $ 317,090 $ 4,500
30253 City Treasurer
5100 SALARIES & BENEFITS 301,576 251,627 390,457 326,353 231,706 390,457 -
5200 SUPPLIES 69,608 69,867 66,000 57,785 60,518 66,000 -
5300 CONTRACTUAL SERVICES 111,392 110,272 109,000 98,341 100,222 109,000 -
5400 OTHER EXPENSES 882 314 800 941 314 800 -
5700 CAPITAL OUTLAYS 51 2,101 1,000 617 597 1,000 -
$ 483,509 $ 434,181 $ 567,257 $ 484,037 $ 393,357 $ 567,257 $ -
30248 Information Systems Administration
5100 SALARIES & BENEFITS 308,966 319,560 322,796 300,246 290,055 322,796 -
5200 SUPPLIES 159 854 2,590 216 854 1,513 (1,077)
5300 CONTRACTUAL SERVICES 25,747 30,605 50,514 37,984 28,597 49,744 (770)
5400 OTHER EXPENSES 6,947 9,573 12,000 1,025 8,715 1,024 (10,976)
5700 CAPITAL OUTLAYS 49,526 54,524 6,319 33,795 50,027 22,894 16,575
$ 391,345 $ 415,116 $ 394,219 $ 373,266 $ 378,248 $ 397,971 $ 3,752
$ 2,196,917 $ 2,197,651 $ 2,374,429 $ 2,179,022 $ 2,008,177 $ 2,387,833 $ 13,404
60265 City Hall Maintenance
5100 SALARIES & BENEFITS 41,519 36,184 36,907 27,302 33,237 36,907 -
5200 SUPPLIES 11,581 10,806 13,275 10,241 9,716 13,275 -
5300 CONTRACTUAL SERVICES 183,702 169,998 230,600 149,177 139,916 230,600 -
5400 OTHER EXPENSES - - 500 - - 500 -
5700 CAPITAL OUTLAYS 7,495 16,132 6,900 (1,732) 12,911 6,900 -
$ 244,297 $ 233,120 $ 288,182 $ 184,988 $ 195,780 $ 288,182 $ -
$ 244,297 $ 233,120 $ 288,182 $ 184,988 $ 195,780 $ 288,182 $ -
Page 13 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
80400 Planning, Zoning and Economic Development
5100 SALARIES & BENEFITS 276,971 280,607 307,732 280,740 252,189 313,167 5,435
5200 SUPPLIES 3,228 2,589 4,000 2,513 2,203 3,200 (800)
5300 CONTRACTUAL SERVICES 15,171 46,280 72,710 32,328 30,466 46,090 (26,620)
5400 OTHER EXPENSES 2,418 3,093 3,500 1,381 2,848 2,500 (1,000)
5700 CAPITAL OUTLAYS 2,434 2,558 2,500 140 2,558 3,200 700
$ 300,222 $ 335,127 $ 390,442 $ 317,102 $ 290,264 $ 368,157 $ (22,285)
$ 300,222 $ 335,127 $ 390,442 $ 317,102 $ 290,264 $ 368,157 $ (22,285)
Total Business Value Added Activities $ 3,943,752 $ 4,061,799 $ 4,314,978 $ 3,721,867 $ 3,635,316 $ 4,376,797 $ 61,819
As a Percent of Total General Fund
Expenditures 17.4% 17.1% 17.7% 17.9% 17.3% 17.7% 19.6%
III. Fixed Budget Items
30999 Transfers To Other Funds
MAJOR STREET FUND 250,000 - - - - - -
LOCAL STREET FUND 280,000 540,000 - - 495,000 - -
LDFA DEBT SERVICE FUND (SMARTZONE) 160,000 160,000 227,000 208,083 146,666 227,000 -
DDA DEBT SERVICE FUND - - - 70,000 - 70,000 70,000
ENGINEERING SERVICES FUND - - - - - 60,000 60,000
GENERAL INSURANCE FUND 28,046 28,046 28,046 14,023 25,709 28,046 -
$ 718,046 $ 728,046 $ 255,046 $ 292,106 $ 667,375 $ 385,046 $ 130,000
Page 14 of 36
4Q FY2015 Budget Reforecast
Annual Budget & Quarterly Budget Reforecast - General Fund
General Fund Expenditure Summary By Function
Increase
Original Budget Actual to Date Actual to Date 4Q Reforecast (Decrease) From
Actual FY2013 Actual FY2014 Estimate FY2015 5/31/15 5/31/14 FY2015 Original Comments
30851 General Insurance 233,873 244,653 240,000 306,811 230,828 257,000 $ 17,000
30906 Debt Retirement 279,678 276,257 273,000 281,886 276,258 282,000 9,000
10891 Contingency and Bad Debt Expense 65,933 99,013 46,000 3,188 1,889 150,000 104,000
90000 Major Capital Improvements 105,683 54,887 499,500 90,101 54,887 360,350
91112 CHARGEPOINT CAR CHARGING - 1,340 - - - - -
91301 MCGRAFT PARK IMPROVEMENTS - - - - 1,340 - -
91302 VETERAN'S PARK UPGRADES - - 12,000 45,000 - 15,500 3,500
91303 PARKS IMPROVEMENTS: PM & BEUKEMA - - 15,000 - - 30,000 15,000
91304 BOARDWALK REPAIRS - - - - - - -
91116 ADA PROJECT 2011-2012 5,748 240 20,000 - 240 20,000 -
91119 CITY HALL TUCK POINTING & ROOF OVER PD 38,021 - - - - - -
91120 VOIP PHONE SYSTEM 21,380 19,400 20,000 19,400 19,400 20,000 -
91125 BS&A FINANCIAL MANAGEMENT SOFTWARE 2,105 - - - - - -
91129 JEFFERSON & APPLE CITY HALL PARKING LOT 28,056 - - - - - -
91206 CITY HALL HVAC CLEANING 9,880 - - - - - -
91305 CITY HALL WINDOWS - - 40,000 - - 10,000 (30,000)
91401 PM PARK PLAYGROUND EQUIPMENT 220,000 15,000 (205,000)
91402 CEMETERY GIS 50,000 26,000 (24,000)
91403 FORCE CONTIUUM TOOLS/EQUIPMENT (TASERS) 30,000 31,350 1,350
91404 FIRE HURST TOOLS (CUTTER) 12,000 12,000 -
91405 FIRE STATION # 4 ROOF REPLACEMENT 18,000 5,798 18,000 -
91406 REPLACE FIRE DEPARTMENT RADIOS 62,500 62,500 -
CITY HALL ELEVATOR REPAIRS - - - - - 65,000 65,000
DIGITAL SIGN AT FARMERS' MARKET - - - - - 35,000 35,000
99148 JAG GRANT 493 - - - - - -
99152 DOJ JAG GRANT MUSKEGON HEIGHTS - 33,907 - 19,903 33,907 - -
Total Fixed-Budget Items $ 1,403,213 $ 1,402,856 $ 1,313,546 $ 974,092 $ 1,231,237 $ 1,434,396 $ 120,850
As a Percent of Total General Fund
Expenditures 6.2% 5.9% 5.4% 4.7% 5.9% 5.8% 38.4%
Total General Fund $ 22,708,893 $ 23,821,257 $ 24,369,617 $ 20,746,570 $ 20,988,800 $ 24,684,394 $ 314,777
Recap: Total General Fund By Line Item Expenditure Classification
5100 Salaries & Benefits $ 13,635,344 $ 13,623,117 $ 14,516,158 $ 12,692,719 $ 12,315,694 $ 14,473,946 $ (42,212)
5200 Operating Supplies 385,834 500,667 475,463 408,596 410,125 507,936 32,473
5300 Contractual Services 7,122,498 8,121,381 7,972,501 6,667,025 6,866,251 8,012,268 39,767
5400 Other Expenses 107,272 148,205 244,230 171,728 62,261 327,924 83,694
5700 Capital Outlays 260,221 223,584 633,219 232,510 207,503 545,274 (87,945)
5900 All Other Financing Uses 1,197,724 1,204,303 528,046 573,992 1,126,966 817,046 289,000
Total General Fund $ 22,708,893 $ 23,821,257 $ 24,369,617 $ 20,746,570 $ 20,988,800 $ 24,684,394 $ 314,777
Page 15 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
202 Major Streets and State Trunklines Fund
Available Fund Balance - BOY $ 2,507,008 $ 2,153,684 $ 1,379,902 $ 1,352,922 $ 2,153,684 $ 1,352,922 $ (26,980)
Means of Financing
Special assessments $ 125,674 $ 93,846 $ 105,000 $ - $ - $ 105,000 $ -
Federal & state grants 796,438 1,009,784 1,298,000 3,720,962 4,309 4,243,000 2,945,000
State shared revenue 2,564,176 2,791,647 2,621,844 2,231,129 2,154,447 2,621,844 -
Interest income 24,246 16,390 20,000 8,536 3,627 20,000 -
Operating transfers in 250,000 - - - - - -
Other 35,793 60,088 20,000 17,057 39,310 20,000 -
$ 3,796,327 $ 3,971,755 $ 4,064,844 $ 5,977,684 $ 2,201,693 $ 7,009,844 $ 2,945,000
60900 Operating Expenditures
5100 Salaries & Benefits $ 548,724 $ 601,105 $ 719,196 $ 532,708 $ 562,644 $ 719,196 $ -
5200 Operating Supplies 173,777 220,708 259,200 224,214 109,044 292,656 33,456
5300 Contractual Services 972,191 1,015,176 972,415 1,503,018 917,759 1,056,000 83,585
5400 Other Expenses 22,340 4,579 500 491 525 500 -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 232,791 232,414 231,265 231,884 232,414 232,000 735 Debt service on 2011 MTF bonds
$ 1,949,823 $ 2,073,982 $ 2,182,576 $ 2,492,315 $ 1,822,386 $ 2,300,352 $ 117,776
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 2,199,828 2,698,535 2,195,000 360,578 1,506,477 3,217,000 1,022,000
5700 Capital Outlays - - - - - - -
$ 2,199,828 $ 2,698,535 $ 2,195,000 $ 360,578 $ 1,506,477 $ 3,217,000 $ 1,022,000
$ 4,149,651 $ 4,772,517 $ 4,377,576 $ 2,852,893 $ 3,328,863 $ 5,517,352 $ 1,139,776
Available Fund Balance - EOY $ 2,153,684 $ 1,352,922 $ 1,067,170 $ 4,477,713 $ 1,026,514 $ 2,845,414 $ 1,778,244
Page 16 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
203 Local Streets Fund
Available Fund Balance - BOY $ 826,851 $ 422,159 $ 515,308 $ 737,511 $ 422,159 $ 737,511 $ 222,203
Means of Financing
Special assessments $ 127,402 $ 39,557 $ 80,000 $ - $ - $ 35,000 $ (45,000) Special Assessements nearing end
Federal & state grants - - 32,000 - - 32,000 -
Metro act fees 143,669 115,854 140,000 - - 140,000 -
State shared revenue 644,593 764,860 757,838 527,591 601,237 757,838 -
Interest income 18,057 9,311 17,000 2,841 2,447 17,000 -
Operating transfers in 680,000 740,000 - - 678,333 150,000 150,000
Other 5,899 26,075 15,000 23,606 10,661 15,000 -
$ 1,619,620 $ 1,695,657 $ 1,041,838 $ 554,038 $ 1,292,678 $ 1,146,838 $ 105,000
60900 Operating Expenditures
5100 Salaries & Benefits $ 417,786 $ 424,262 $ 478,890 $ 371,106 $ 384,230 $ 478,890 $ -
5200 Operating Supplies 114,772 152,326 140,000 98,155 186,068 140,000 -
5300 Contractual Services 591,674 568,974 820,000 532,293 521,168 820,000 -
5400 Other Expenses (140) 2,961 500 20 - 500 -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - - - - - - -
$ 1,124,092 $ 1,148,523 $ 1,439,390 $ 1,001,574 $ 1,091,466 $ 1,439,390 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 900,220 231,782 732,000 72,021 94,539 60,000 (672,000)
$ 900,220 $ 231,782 $ 732,000 $ 72,021 $ 94,539 $ 60,000 $ (672,000)
$ 2,024,312 $ 1,380,305 $ 2,171,390 $ 1,073,595 $ 1,186,005 $ 1,499,390 $ (672,000)
Available Fund Balance - EOY $ 422,159 $ 737,511 $ (614,244) $ 217,954 $ 528,832 $ 384,959 $ 999,203
Page 17 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
257 Budget Stabilization Fund
Available Fund Balance - BOY $ 1,500,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ -
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income - - - - - - -
Operating transfers in - General Fund - - - - - - -
Operating transfers in - TIFA Fund - - - - - - -
Operating transfers in - Insurance Fund 200,000 - - - - - -
Other - - - - - - -
$ 200,000 $ - $ - $ - $ - $ - $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ - $ -
Available Fund Balance - EOY $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ 1,700,000 $ -
Page 18 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
264 Criminal Forfeitures Fund
Available Fund Balance - BOY $ 149,174 $ 172,578 $ 183,748 $ 189,410 $ 172,578 $ 189,410 $ 5,662
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income 840 889 700 857 808 700 -
Operating transfers in - General Fund - - - - - - -
Operating transfers in - TIFA Fund - - - - - - -
Operating transfers in - Insurance Fund - - - - - - -
Other 24,915 15,943 18,000 705 15,942 18,000 -
$ 25,755 $ 16,832 $ 18,700 $ 1,562 $ 16,750 $ 18,700 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services 2,286 - 5,000 - - 5,000 -
5400 Other Expenses - - - - - - -
5700 Capital Outlays 65 - - 1,380 - - -
5900 Other Financing Uses - - 15,000 31,349 - 31,400 16,400 Force Contiuum Equipment (tasers)
$ 2,351 $ - $ 20,000 $ 32,729 $ - $ 36,400 $ 16,400
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 2,351 $ - $ 20,000 $ 32,729 $ - $ 36,400 $ 16,400
Available Fund Balance - EOY $ 172,578 $ 189,410 $ 182,448 $ 158,243 $ 189,328 $ 171,710 $ (10,738)
Page 19 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
285 Tree Replacement Fund
Available Fund Balance - BOY $ 4,999 $ 1,479 $ 2,029 $ 1,156 $ 1,479 $ 1,156 $ (873)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants 5,000 - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income 14 7 50 5 6 50 -
Operating transfers in - General Fund - - - - - - -
Operating transfers in - TIFA Fund - - - - - - -
Operating transfers in - Insurance Fund - - - - - - -
Other 2,496 - 1,500 200 - 1,500 -
$ 7,510 $ 7 $ 1,550 $ 205 $ 6 $ 1,550 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ 3,659 $ - $ - $ - $ - $ - $ -
5200 Operating Supplies 5,350 330 1,000 - 329 1,000 -
5300 Contractual Services 2,021 - - - - - -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - - - - - - -
$ 11,030 $ 330 $ 1,000 $ - $ 329 $ 1,000 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 11,030 $ 330 $ 1,000 $ - $ 329 $ 1,000 $ -
Available Fund Balance - EOY $ 1,479 $ 1,156 $ 2,579 $ 1,361 $ 1,156 $ 1,706 $ (873)
Page 20 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
295 Brownfield Redevelopment Authority (Betten Project)
Available Fund Balance - BOY $ (1,503,400) $ (1,409,027) $ (1,439,323) $ (1,331,453) $ (1,409,027) $ (1,331,453) $ 107,870
Means of Financing
Property taxes $ 156,765 $ 126,684 $ 124,278 $ 127,658 $ 126,684 $ 124,278 $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income 716 575 600 358 520 600 -
Operating transfers in - General Fund - - - - - - -
Operating transfers in - TIFA Fund - - - - - - -
Operating transfers in - Insurance Fund - - - - - - -
Other - - - 4,794 - - -
$ 157,481 $ 127,259 $ 124,878 $ 132,810 $ 127,204 $ 124,878 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - 7,803 - - 7,803 - 1/2 SET Capture to MEDC
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 63,108 49,685 157,580 46,150 49,685 157,580 -
$ 63,108 $ 49,685 $ 165,383 $ 46,150 $ 49,685 $ 165,383 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 63,108 $ 49,685 $ 165,383 $ 46,150 $ 49,685 $ 165,383 $ -
Available Fund Balance - EOY $ (1,409,027) $ (1,331,453) $ (1,479,828) $ (1,244,793) $ (1,331,508) $ (1,371,958) $ 107,870
Page 21 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
296 Brownfield Redevelopment Authority (Mall Area Project)
Available Fund Balance - BOY $ - $ - $ - $ - $ - $ - $ -
Means of Financing
Property taxes $ 42,995 $ 79,922 $ 106,500 $ 132,180 $ 79,922 $ 132,180 $ 25,680
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income - - - 83 - - -
Operating transfers in - General Fund - - - - - - -
Operating transfers in - TIFA Fund - - - - - - -
Operating transfers in - Insurance Fund - - - - - - -
Other - - - - - - -
$ 42,995 $ 79,922 $ 106,500 $ 132,263 $ 79,922 $ 132,180 $ 25,680
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - - - - 10,255 10,255 1/2 SET Capture to MEDC
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 42,995 79,922 106,500 - 79,922 121,925 15,425
$ 42,995 $ 79,922 $ 106,500 $ - $ 79,922 $ 132,180 $ 25,680
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 42,995 $ 79,922 $ 106,500 $ - $ 79,922 $ 132,180 $ 25,680
Available Fund Balance - EOY $ - $ - $ - $ 132,263 $ - $ - $ -
Page 22 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
290 Local Development Finance Authority III Fund - Edison Landing (Smartzone)
Available Fund Balance - BOY $ 96,745 $ 30,266 $ 42,358 $ 42,847 $ 30,266 $ 42,847 $ 489
Means of Financing
Property taxes $ 85,627 $ 137,742 $ 101,273 $ 102,092 $ 137,742 $ 101,273 $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income 150 139 150 113 124 150 -
Operating transfers in - General Fund 160,000 160,000 227,000 208,083 146,667 227,000 -
Other 75,000 100,000 100,000 100,953 100,000 100,000 - Comm Foundation & Lakefront LLC
$ 320,777 $ 397,881 $ 428,423 $ 411,241 $ 384,533 $ 428,423 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - 500 - - 500 -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 387,256 385,300 439,500 87,529 90,423 439,500 -
$ 387,256 $ 385,300 $ 440,000 $ 87,529 $ 90,423 $ 440,000 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 387,256 $ 385,300 $ 440,000 $ 87,529 $ 90,423 $ 440,000 $ -
Available Fund Balance - EOY $ 30,266 $ 42,847 $ 30,781 $ 366,559 $ 324,376 $ 31,270 $ 489
Page 23 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
305 Tax Increment Finance Authority Fund
Available Fund Balance - BOY $ 19,639 $ 14,163 $ 975 $ 829 $ 14,163 $ 829 $ (146)
Means of Financing
Property taxes $ 44,439 $ 36,624 $ 38,000 $ 38,966 $ 36,624 $ 38,000 $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income 85 42 40 6 38 40 -
Operating transfers in - General Fund - - - - - - -
Operating transfers in - TIFA Fund - - - - - - -
Operating transfers in - Insurance Fund - - - - - - -
Other - - - 250 - - -
$ 44,524 $ 36,666 $ 38,040 $ 39,222 $ 36,662 $ 38,040 $ -
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 50,000 50,000 38,000 34,833 45,833 38,000 -
$ 50,000 $ 50,000 $ 38,000 $ 34,833 $ 45,833 $ 38,000 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 50,000 $ 50,000 $ 38,000 $ 34,833 $ 45,833 $ 38,000 $ -
Available Fund Balance - EOY $ 14,163 $ 829 $ 1,015 $ 5,218 $ 4,992 $ 869 $ (146)
Page 24 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
394 Downtown Development Authority Fund
Available Fund Balance - BOY $ 186,771 $ 167,477 $ 85,396 $ 93,778 $ 167,477 $ 93,778 $ 8,382
Means of Financing
Property taxes $ 313,432 $ 257,660 $ 244,067 $ 167,705 $ 249,307 $ 167,700 $ (76,367) Declining taxable values
Federal & state grants - - - - - -
State proposal A reimbursement revenue - - - - - -
Charges for services - - - - - -
Interest income 1,435 928 800 535 874 800 -
Operating transfers in - General Fund - - - - 70,000 70,000
Operating transfers in - PIF - - - - - -
Operating transfers in - Insurance Fund - - - - - -
Other - - - 48,981 - - -
$ 314,867 $ 258,588 $ 244,867 $ 217,221 $ 250,181 $ 238,500 $ (6,367)
70805 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - 250 - - 250 -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 334,161 332,287 329,588 40,370 48,144 329,588 -
$ 334,161 $ 332,287 $ 329,838 $ 40,370 $ 48,144 $ 329,838 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 334,161 $ 332,287 $ 329,838 $ 40,370 $ 48,144 $ 329,838 $ -
Available Fund Balance - EOY $ 167,477 $ 93,778 $ 425 $ 270,629 $ 369,514 $ 2,440 $ 2,015
Page 25 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
408 Arena Improvement Fund
Available Fund Balance - BOY $ 23,779 $ 4,867 $ 14,067 $ 28,012 $ 4,867 $ 28,012 $ 13,945
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services 8,165 34,475 14,000 76,848 17,128 76,000 62,000
Interest income 97 501 200 161 494 200 -
Operating transfers in - - - - - - -
Other - - - - - - -
$ 8,262 $ 34,976 $ 14,200 $ 77,009 $ 17,622 $ 76,200 $ 62,000
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - 5,000 4,620 - 10,000 5,000 Add $5,000 Energy Efficiency Improv
5400 Other Expenses - - - - - - -
5700 Capital Outlays 27,174 11,831 - 36,121 9,836 65,000 65,000
5900 Other Financing Uses - - - - - - -
$ 27,174 $ 11,831 $ 5,000 $ 40,741 $ 9,836 $ 75,000 $ 70,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - - - - - -
5900 Other Financing Uses - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 27,174 $ 11,831 $ 5,000 $ 40,741 $ 9,836 $ 75,000 $ 70,000
Available Fund Balance - EOY $ 4,867 $ 28,012 $ 23,267 $ 64,280 $ 12,653 $ 29,212 $ 5,945
Page 26 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
403 Sidewalk Improvement Fund
Available Fund Balance - BOY $ 575,774 $ 469,488 $ 358,348 $ 343,756 $ 469,488 $ 343,756 $ (14,592)
Means of Financing
Special assessments $ 39,349 $ 29,339 $ 35,000 $ - $ - $ 35,000 $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services - - - - - - -
Interest income 6,681 3,974 5,000 1,566 2,130 5,000 -
Operating transfers in - - - - - - -
Other - - - - - - -
$ 46,030 $ 33,313 $ 40,000 $ 1,566 $ 2,130 $ 40,000 $ -
30906 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 152,080 152,140 156,875 156,875 152,140 156,875 -
$ 152,080 $ 152,140 $ 156,875 $ 156,875 $ 152,140 $ 156,875 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 236 - - - - - -
5400 Other Expenses - 6,905 - - - - -
5900 Other Financing Uses - - - - - - -
$ 236 $ 6,905 $ - $ - $ - $ - $ -
$ 152,316 $ 159,045 $ 156,875 $ 156,875 $ 152,140 $ 156,875 $ -
Available Fund Balance - EOY $ 469,488 $ 343,756 $ 241,473 $ 188,447 $ 319,478 $ 226,881 $ (14,592)
Page 27 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
404 Public Improvement Fund
Available Fund Balance - BOY $ 559,637 $ 677,857 $ 335,357 $ 370,268 $ 677,857 $ 370,268 $ 34,911
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Property taxes - - - - - - -
Federal & state grants - - 62,000 - - 62,000 - Nims Park & Farmers Market
Charges for services - - - 685,037 200,000 - -
Sales of property 1 32,161 5,000 11,491 28,855 5,000 -
Interest income 3,554 3,846 3,500 2,315 3,557 3,500 -
Operating transfers in - - - - - - -
MMRMA dividends earmarked for
Other 320,409 200,000 200,000 - 62 200,000 - economic development and fire
equipment replacement
$ 323,964 $ 236,007 $ 270,500 $ 698,843 $ 232,474 $ 270,500 $ -
30936 Operating Expenditures
$ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - 5,000 - - 5,000 -
5400 Other Expenses - - - - 537,039 - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - 132,000 - (132,000)
$ - $ - $ 137,000 $ - $ 537,039 $ 5,000 $ (132,000)
90000 Project Expenditures
5100 Salaries & Benefits $ - $ - $ - $ 3,907 $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - 48 - 5,133 48 - -
5400 Other Expenses - - - - - - -
5700 Capital Outlays 205,744 543,548 132,000 5,558 6,383 62,000 (70,000) Mrkt Kitchen/Nims Pk
$ 205,744 $ 543,596 $ 132,000 $ 14,598 $ 6,431 $ 62,000 $ (70,000)
$ 205,744 $ 543,596 $ 269,000 $ 14,598 $ 543,470 $ 67,000 $ (202,000)
Available Fund Balance - EOY $ 677,857 $ 370,268 $ 336,857 $ 1,054,513 $ 366,861 $ 573,768 $ 236,911
Page 28 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
482 State Grants Fund
Available Fund Balance - BOY $ 147,766 $ 126,257 $ 126,257 $ 107,977 $ 126,257 $ 107,977 $ (18,280)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants 49,875 226,120 2,260,000 - 204,758 1,168,300 (1,091,700) Vets' Park Upgrades
Sales of Property - - - - - - -
Interest income 1,708 1,813 2,000 1,475 1,813 2,000 -
Operating transfers in - - - - - - -
Other - 33,163 - 3,092 - - - SCHOOL BLIGHT CONTRIBUTION
$ 51,583 $ 261,096 $ 2,262,000 $ 4,567 $ 206,571 $ 1,170,300 $ (1,091,700)
30936 Operating Expenditures
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services - - - - - - -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - 3,035 - - - - -
$ - $ 3,035 $ - $ - $ - $ - $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 73,092 20,093 23,216 20,093 20,093 23,216 - LOAN REPAYMENT
5700 Capital Outlays - 256,248 2,260,000 752 240,752 1,168,300 (1,091,700) Vets' Park Upgrades
$ 73,092 $ 276,341 $ 2,283,216 $ 20,845 $ 260,845 $ 1,191,516 $ (1,091,700)
$ 73,092 $ 279,376 $ 2,283,216 $ 20,845 $ 260,845 $ 1,191,516 $ (1,091,700)
Available Fund Balance - EOY $ 126,257 $ 107,977 $ 105,041 $ 91,699 $ 71,983 $ 86,761 $ (18,280)
Page 29 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
594 Marina & Launch Ramp Fund
Available Cash Balance - BOY $ 263,362 $ 206,007 $ 204,680 $ 167,641 $ 206,007 $ 167,641 $ (37,039)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants 88,046 208,294 200,000 - 53,587 - (200,000)
State shared revenue - - - - - - -
Charges for services 220,853 219,491 180,000 216,624 206,073 200,000 20,000
Interest income 1,383 1,203 800 - - 800 -
Operating transfers in - - - 1,055 1,124 - -
Other 13,377 8,849 4,000 7,932 1,026 4,000 -
$ 323,659 $ 437,837 $ 384,800 $ 225,611 $ 261,810 $ 204,800 $ (180,000)
70756 Operating Expenditures - Marina
5100 Salaries & Benefits $ 27,517 $ 23,345 $ 27,669 $ 23,695 $ 20,784 $ 27,669 $ -
5200 Operating Supplies 7,010 12,105 8,700 9,089 9,431 8,700 -
5300 Contractual Services 169,707 144,970 113,762 93,928 104,706 115,000 1,238
5400 Other Expenses 89 - 250 - - 250 -
5700 Capital Outlays 1,709 188 16,800 2,301 90 16,800 -
5900 Other Financing Uses - - - - - - -
Other Cash Uses (e.g. Debt Principal) 70,590 86,765 - - - - -
$ 276,622 $ 267,373 $ 167,181 $ 129,013 $ 135,011 $ 168,419 $ 1,238
70759 Operating Expenditures - Ramps
5100 Salaries & Benefits $ 186 $ - $ 1,000 $ - $ - $ 1,000 $ -
5200 Operating Supplies 946 485 1,000 467 269 1,000 -
5300 Contractual Services 6,808 8,187 10,500 6,612 8,187 10,500 -
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - - - - - - -
Other Cash Uses (e.g. Debt Principal) - - - - - - -
$ 7,940 $ 8,672 $ 12,500 $ 7,079 $ 8,456 $ 12,500 $ -
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 96,452 200,158 400,000 - 36,363 - (400,000)
5700 Capital Outlays - - - - - - -
$ 96,452 $ 200,158 $ 400,000 $ - $ 36,363 $ - $ (400,000)
$ 381,014 $ 476,203 $ 579,681 $ 136,092 $ 179,830 $ 180,919 $ (398,762)
Available Cash Balance - EOY $ 206,007 $ 167,641 $ 9,799 $ 257,160 $ 287,987 $ 191,522 $ 181,723
Page 30 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
661 Equipment Fund
Available Cash Balance - BOY $ 1,819,863 $ 1,821,689 $ 518,832 $ 802,987 $ 1,821,689 $ 802,987 $ 284,155
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - 83,112 - - 83,112 - -
State shared revenue - - - - - - -
Charges for services 2,171,472 2,244,879 2,100,000 2,029,673 2,076,670 2,152,000 52,000
Interest income 27,585 23,977 27,500 18,931 23,430 27,500 -
Operating transfers in - - - - - - -
Other 87,613 92,251 100,000 70,948 67,570 100,000 -
$ 2,286,670 $ 2,444,219 $ 2,227,500 $ 2,119,552 $ 2,250,782 $ 2,279,500 $ 52,000
60932 Operating Expenditures
5100 Salaries & Benefits $ 417,357 $ 421,306 $ 434,465 $ 383,900 $ 381,561 $ 434,465 $ -
5200 Operating Supplies 855,383 1,102,665 930,700 787,354 980,449 930,700 -
5300 Contractual Services 775,120 765,263 777,434 738,058 715,448 777,434 -
5400 Other Expenses 828 274 2,000 10 195 2,000 -
5700 Capital Outlays 421,622 1,045,926 363,500 453,517 940,175 415,000 51,500
5900 Other Financing Uses - - - - - - -
Other Cash Uses (e.g. Debt Principal) (185,466) 127,487 - - - - -
$ 2,284,844 $ 3,462,921 $ 2,508,099 $ 2,362,839 $ 3,017,828 $ 2,559,599 $ 51,500
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
5700 Capital Outlays - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 2,284,844 $ 3,462,921 $ 2,508,099 $ 2,362,839 $ 3,017,828 $ 2,559,599 $ 51,500
Available Cash Balance - EOY $ 1,821,689 $ 802,987 $ 238,233 $ 559,700 $ 1,054,643 $ 522,888 $ 284,655
Page 31 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
642 Public Service Building Fund
Available Cash Balance - BOY $ 383,301 $ 435,245 $ 532,387 $ 568,069 $ 435,245 $ 568,069 $ 35,682
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services 1,085,289 1,085,289 1,087,448 994,848 994,848 1,085,289 (2,159)
Interest income 2,201 2,372 6,000 2,809 2,164 6,000 -
Operating transfers in - - - - - - -
Other 210 - - 3,993 - 100,500 100,500
$ 1,087,700 $ 1,087,661 $ 1,093,448 $ 1,001,650 $ 997,012 $ 1,191,789 $ 98,341
60442 Operating Expenditures
5100 Salaries & Benefits $ 586,104 $ 601,173 $ 618,075 $ 548,315 $ 540,645 $ 618,075 $ -
5200 Operating Supplies 18,315 10,498 16,650 22,681 9,322 20,000 3,350
5300 Contractual Services 296,295 284,852 302,480 248,562 257,923 302,480 -
5400 Other Expenses 691 - 750 264 - 750 -
5700 Capital Outlays 10,389 49,520 22,300 34,146 37,481 35,000 12,700
5900 Other Financing Uses - - - - - - -
Other Cash Uses and Adjustments (e.g.
2,896 (6,231) - - - - -
Debt Principal)
$ 914,690 $ 939,812 $ 960,255 $ 853,968 $ 845,371 $ 976,305 $ 16,050
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 121,066 15,025 20,000 5,963 15,025 116,000 96,000
5700 Capital Outlays - - - - - - -
$ 121,066 $ 15,025 $ 20,000 $ 5,963 $ 15,025 $ 116,000 $ 96,000
$ 1,035,756 $ 954,837 $ 980,255 $ 859,931 $ 860,396 $ 1,092,305 $ 112,050
Available Cash Balance - EOY $ 435,245 $ 568,069 $ 645,580 $ 709,788 $ 571,861 $ 667,553 $ 21,973
Page 32 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
643 Engineering Services Fund
Available Cash Balance - BOY $ 53,417 $ 123,887 $ 148,756 $ 79,207 $ 123,887 $ 79,207 $ (69,549)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services 451,922 418,570 437,000 226,899 387,614 350,000 (87,000)
Interest income 564 311 500 223 269 500 -
Operating transfers in - - - - - 60,000 60,000
Other 72,362 23,289 80,000 - - 23,000 (57,000)
$ 524,848 $ 442,170 $ 517,500 $ 227,122 $ 387,883 $ 433,500 $ (84,000)
60447 Operating Expenditures
5100 Salaries & Benefits $ 320,345 $ 325,756 $ 334,452 $ 157,534 $ 299,470 $ 200,000 $ (134,452)
5200 Operating Supplies 7,713 9,599 9,730 5,686 6,878 9,730 -
5300 Contractual Services 99,008 92,783 99,613 129,710 84,953 170,000 70,387
5400 Other Expenses 1,636 418 1,000 1,352 292 1,000 -
5700 Capital Outlays 5,432 7,821 11,200 9,426 7,104 11,200 -
5900 Other Financing Uses - - - - - - -
Other Cash Uses and Adjustments (e.g.
13,297 (10,129) - - - - -
Debt Principal)
$ 447,431 $ 426,248 $ 455,995 $ 303,708 $ 398,697 $ 391,930 $ (64,065)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 6,947 60,602 10,000 20,888 47,700 10,000 -
5700 Capital Outlays - - - - - - -
$ 6,947 $ 60,602 $ 10,000 $ 20,888 $ 47,700 $ 10,000 $ -
$ 454,378 $ 486,850 $ 465,995 $ 324,596 $ 446,397 $ 401,930 $ (64,065)
Available Cash Balance - EOY $ 123,887 $ 79,207 $ 200,261 $ (18,267) $ 65,373 $ 110,777 $ (89,484)
Page 33 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
677 General Insurance Fund
Available Cash Balance - BOY $ 1,933,642 $ 880,314 $ 892,982 $ 1,509,014 $ 880,314 $ 1,509,014 $ 616,032
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - - - - - - -
State shared revenue - - - - - - -
Charges for services 3,021,299 3,183,208 3,250,000 2,955,568 2,941,755 3,250,000 -
Interest income 23,989 20,411 20,000 22,133 20,033 20,000 -
Retireee Health Reimbursement 798,600 892,904 750,000 797,080 740,018 750,000 -
MMRMA dividend payment - 327,008 - - 327,008 - -
Operating transfers in 28,046 28,046 28,046 14,023 25,709 28,046 -
Other - - - - - - -
$ 3,871,934 $ 4,451,577 $ 4,048,046 $ 3,788,804 $ 4,054,523 $ 4,048,046 $ -
30851 Operating Expenditures
5100 Salaries & Benefits $ 32,185 $ 59,061 $ 32,988 $ 63,442 $ 55,423 $ 32,988 $ -
5200 Operating Supplies 540 690 200 - 510 200 -
5300 Contractual Services 4,029,298 4,076,112 4,000,000 3,542,725 3,498,320 4,000,000 -
5400 Other Expenses 490 1,548 1,000 3,471 1,343 6,000 5,000
5700 Capital Outlays 3,310 1,861 2,000 425 1,476 2,000 -
5900 Other Financing Uses 600,000 - - - - - -
Other Cash Uses and Adjustments (e.g.
259,439 (316,395) - - - - -
Debt Principal)
$ 4,925,262 $ 3,822,877 $ 4,036,188 $ 3,610,063 $ 3,557,072 $ 4,041,188 $ 5,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services - - - - - - -
5700 Capital Outlays - - - - - - -
$ - $ - $ - $ - $ - $ - $ -
$ 4,925,262 $ 3,822,877 $ 4,036,188 $ 3,610,063 $ 3,557,072 $ 4,041,188 $ 5,000
Available Cash Balance - EOY $ 880,314 $ 1,509,014 $ 904,840 $ 1,687,755 $ 1,377,765 $ 1,515,872 $ 611,032
Page 34 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
590 Sewer Fund
Available Cash Balance - BOY $ 3,701,462 $ 4,158,969 $ 3,918,909 $ 3,545,607 $ 4,158,969 $ 3,545,607 $ (373,302)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants - 118,946 - 332,774 - 480,000 480,000 SAW Grant & S-2 Grant
State shared revenue - - - - - - -
Charges for services 7,044,257 6,502,167 6,500,000 5,378,361 5,571,030 6,500,000 -
Interest income 20,783 20,384 17,500 14,894 18,794 17,500 -
Repayment of DDA advance - - - - - - -
Operating transfers in - - - - - - -
Other 27,335 156,279 150,000 130,397 142,807 150,000 -
$ 7,092,375 $ 6,797,776 $ 6,667,500 $ 5,856,426 $ 5,732,631 $ 7,147,500 $ 480,000
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services 304,916 291,653 288,957 278,817 271,401 288,957 -
5400 Other Expenses 13,278 24,535 12,000 8,948 10,544 12,000 -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - - - - - - -
Other Cash Uses and Adjustments (e.g.
(179,300) (101,420) - - - - -
Debt Principal)
$ 138,894 $ 214,768 $ 300,957 $ 287,765 $ 281,945 $ 300,957 $ -
60559 Operating Expenditures Maintenance
5100 Salaries & Benefits $ 511,494 $ 519,306 $ 678,382 $ 451,930 $ 468,602 $ 678,382 $ -
5200 Operating Supplies 45,803 61,771 49,440 37,494 40,543 49,440 -
5300 Contractual Services 418,548 411,519 431,666 315,549 376,867 431,666 -
5400 Other Expenses - 228 2,000 254 175 2,000 -
5700 Capital Outlays 6,780 6,561 16,000 3,499 4,814 16,000 -
5900 Other Financing Uses - - - - - - -
$ 982,625 $ 999,385 $ 1,177,488 $ 808,726 $ 891,001 $ 1,177,488 $ -
60557 Operating Expenditures Treatment
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services 5,286,893 5,679,994 5,400,000 5,114,959 4,497,534 5,750,000 350,000 5.2% County increase eff 10/01/14
5400 Other Expenses - - - - - - -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses - - - - - - -
$ 5,286,893 $ 5,679,994 $ 5,400,000 $ 5,114,959 $ 4,497,534 $ 5,750,000 $ 350,000
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 226,456 516,991 321,000 529,299 439,252 755,000 434,000
5700 Capital Outlays - - - - - - -
$ 226,456 $ 516,991 $ 321,000 $ 529,299 $ 439,252 $ 755,000 $ 434,000
$ 6,634,868 $ 7,411,138 $ 7,199,445 $ 6,740,749 $ 6,109,732 $ 7,983,445 $ 784,000
Available Cash Balance - EOY $ 4,158,969 $ 3,545,607 $ 3,386,964 $ 2,661,284 $ 3,781,868 $ 2,709,662 $ (677,302)
Page 35 of 36
4Q FY2015 Budget Reforecast
City of Muskegon
Annual Budget & Quarterly Budget Reforecast - Other Funds
Actual to Date Actual to Date
Actual 2013 Actual 2014 Original Budget 4Q Reforecast Increase (Decrease) Comments
5/31/15 5/31/14
Estimate FY2015 FY2015 From Original
591 Water Fund
Available Cash Balance - BOY $ 2,782,590 $ 2,303,174 $ 2,874,858 $ 2,656,611 $ 2,303,174 $ 2,656,611 $ (218,247)
Means of Financing
Special assessments $ - $ - $ - $ - $ - $ - $ -
Federal & state grants 6,188 - 7,000 - - 7,000 -
State shared revenue - - - - - - -
Charges for services - City 3,240,046 3,441,294 3,499,250 3,033,571 2,983,633 3,499,250 -
Charges for services - Wholesale 2,132,729 2,166,505 2,403,347 1,761,999 1,806,972 2,470,000 66,653 added Norton & Fruitport 2 mnths
Maintenance services - Township 166,225 125,608 165,000 162,876 111,511 165,000 -
Interest income 10,982 9,664 20,000 11,648 8,890 20,000 -
Lease of facilities 202,460 185,178 173,000 153,255 171,387 173,000 -
Repayment of DDA advance - - - - - - -
Operating transfers in - - - - - - -
Other 167,861 199,272 125,000 92,576 76,820 125,000 -
$ 5,926,491 $ 6,127,521 $ 6,392,597 $ 5,215,925 $ 5,159,213 $ 6,459,250 $ 66,653
30548 Operating Expenditures Administration
5100 Salaries & Benefits $ - $ - $ - $ - $ - $ - $ -
5200 Operating Supplies - - - - - - -
5300 Contractual Services 555,273 516,566 517,549 493,273 477,398 517,549 -
5400 Other Expenses 18,607 18,376 17,000 5,879 9,027 17,000 -
5700 Capital Outlays - - - - - - -
5900 Other Financing Uses 349,535 321,010 320,857 301,276 329,539 320,857 - Water System Bond Interest
Other Cash Uses and Adjustments (e.g.
1,053,438 1,597,117 1,330,000 1,330,000 1,295,000 1,330,000 - Water System Bond Principal
Debt Principal)
$ 1,976,853 $ 2,453,069 $ 2,185,406 $ 2,130,428 $ 2,110,964 $ 2,185,406 $ -
60559 Operating Expenditures Maintenance
5100 Salaries & Benefits $ 864,872 $ 872,603 $ 807,068 $ 887,253 $ 778,036 $ 984,000 $ 176,932
5200 Operating Supplies 184,091 249,806 218,035 192,848 205,493 190,000 (28,035)
5300 Contractual Services 391,921 415,345 331,864 381,144 373,427 360,000 28,136
5400 Other Expenses 83,511 75,911 60,000 69,319 67,374 60,000 -
5700 Capital Outlays 16,599 6,164 16,000 3,842 6,006 16,000 -
5900 Other Financing Uses - - - - - - -
$ 1,540,994 $ 1,619,829 $ 1,432,967 $ 1,534,406 $ 1,430,336 $ 1,610,000 $ 177,033
60558 Operating Expenditures Filtration
5100 Salaries & Benefits $ 668,538 $ 657,699 $ 739,908 $ 589,872 $ 600,385 $ 700,000 $ (39,908)
5200 Operating Supplies 242,374 207,400 280,000 175,628 179,922 280,000 -
5300 Contractual Services 530,021 470,724 621,851 423,047 403,221 621,851 -
5400 Other Expenses 3,650 3,133 4,500 3,603 2,890 4,500 -
5700 Capital Outlays 84,549 29,911 42,500 55,639 29,903 64,500 22,000 Reliability Study cost added
5900 Other Financing Uses - - - - - - -
Replacement Reserve - DWRF - - - - - - -
$ 1,529,132 $ 1,368,867 $ 1,688,759 $ 1,247,789 $ 1,216,321 $ 1,670,851 $ (17,908)
90000 Project Expenditures
5200 Operating Supplies $ - $ - $ - $ - $ - $ - $ -
5300 Contractual Services 1,358,928 332,319 675,000 536,568 186,135 925,000 250,000
5700 Capital Outlays - - - - - - -
$ 1,358,928 $ 332,319 $ 675,000 $ 536,568 $ 186,135 $ 925,000 $ 250,000
$ 6,405,907 $ 5,774,084 $ 5,982,132 $ 5,449,191 $ 4,943,756 $ 6,391,257 $ 409,125
Available Cash Balance - EOY $ 2,303,174 $ 2,656,611 $ 3,285,323 $ 2,423,345 $ 2,518,631 $ 2,724,604 $ (560,719)
Page 36 of 36
COMMISSION MEETING DATE: JUNE 30, 2015
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN150272
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
1221 SANFORD ST is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder or staff may issue infraction tickets to the owner,
agent or responsible party if they do not demolish the structure.
Case# & Project Address: #EN150272 – 1221 SANFORD
Location and ownership: This structure is located on Sanford St. between Merrill
and Strong Avenues and is owned by WINTERS BEVERLY A.
Staff Correspondence: A dangerous building inspection was conducted on
11/24/14 for the exterior. The Notice and Order to Repair was issued on 3/5/15.
On 4/2/15 the HBA tabled the case so the owner could work with SAFEbuilt for a
full inspection of the Trades and to create a reasonable timeline for the repairs.
There had been no contact from the owner and on 5/7/15 the HBA declared the
structure substandard and dangerous.
Financial Impact: CDBG or General Funds
Budget action required: None
State Equalized value: $ 22,100
Estimated cost to repair: $ 32,000
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
Additional Information (History): Ms. Winters did attend the HBA meeting on
4/2/15 and the HBA tabled the case until the May meeting so the owner could
work with SAFEbuilt for a detailed inspection and to have a reasonable timeline
for the repairs to be completed so it may be brought before the members at the
May meeting for approval. There was no inspection scheduled and a reasonable
timeline for the repairs was not submitted. Ms. Winters did not attend the 5/7/15
meeting. The board declared the structure as dangerous. This property is just
outside the blight fight area North of Muskegon High School.
Owner Contact: All letters were posted on the structure and mailed to the owner’s
home address by certified mail. Some of the certified mailing cards were signed
by Ms. Winters and others were returned to the City as unclaimed.
Permits obtained: None.
If you disagree with the decision of the City Commission, you have the right to
file a petition for superintending control in the Circuit Court for the County of Muskegon
within 21 days after the City Commission concurs.
Hole in foundation.
Front of home.
Rotted wood & foundation under door. Electric meter gone & siding missing.
CITY OF MUSKEGON- CODE COMPLIANCE DEPARTMENT
933 TERRACE ST STE 202; MUSKEGON, MI 49440
(231) 724-6702 (Office); (231) 724-6790 (Fax)
DANGEROUS BUILDING REPORT - 1221 SANFORD ST
Inspection noted:
Siding & Trim:
1. Siding has holes in it or is rotted or missing.
2. Siding is loose or falling off.
3. Has broken siding.
4. Has trim that has holes in it or is rotted, loose, or missing.
5. Has aluminum siding that is loose, falling off or is missing.
6. Wood is not protected, rotted, and exposed to the elements.
7. Trim is bare wood and is exposed to the elements.
Porch, Steps & Foundation:
1. Concrete steps are deteriorated.
2. Steps are missing.
3. Foundation walls have missing mortar or open cracks.
4. Foundation walls have peeling paint. Paint must be properly scraped prior to painting.
5. There are trees/bushes growing out of or close to the foundation causing issues with the
foundation.
6. Foundation is not secure.
Windows & Door:
1. Window sill is broken, missing or rotted.
2. Window screen(s) is/are torn or damaged.
3. Window frame is rotted.
4. Door will not secure properly.
5. Many windows are boarded.
This listing is a list of exterior items. An interior inspection had not been completed. You would need to
contact SAFEbuilt for a Trades inspection to get a complete listing of any additional items that need to be
completed.
BASED UPON A RECENT INSPECTION OF THE ABOVE PROPERTY, IT HAS BEEN
DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A DANGEROUS AND/OR
SUBSTANDARD BUILDING AS SET FORTH IN SECTION 10-61 OF THE MUSKEGON CITY
CODE.
COMMISSION MEETING DATE: JUNE 30, 2015
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN150188
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
1075 WASHINGTON AVE is unsafe, substandard, a public nuisance and that it
be demolished within thirty (30) days It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder or staff may issue infraction tickets to the owner,
agent or responsible party if they do not demolish the structure.
Case# & Project Address: #EN150188 – 1075 WASHINGTON
Location and ownership: This structure is located on Washington Ave. between
Franklin and Barclay Streets and is owned by BONATESTA S P A LLC.
Staff Correspondence: A dangerous building inspection was conducted on
different days with the first 11/4/14 & the last being on 5/5/15. The Notice and
Order to Repair was issued on 3/5/15. On 5/7/15 the HBA declared the structure
substandard and dangerous. There had been a fire at this location on 9/29/14 &
a 2nd one on 5/6/15 in the early morning hours.
Financial Impact: CDBG or General Funds
Budget action required: None
State Equalized value: $ 27,000
Estimated cost to repair: $ 48,000
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
Additional Information (History): The owner had been in attendance for both of
the HBA meetings (4/2/15 & 5/7/15). He had filed bankruptcy which has since
been discharged on 4/7/2015. No fire inspection had been performed after the 1st
fire. The fire inspection was performed on 5/4/15 with another fire happening in
the early morning hours of the next day. While the owner was in the bankruptcy
proceedings he could not access the home nor could the bank or a
representative of the bank. At the HBA meeting of 4/2/15 Mr. Ferrari did state
that he would have access to the home soon so he could schedule a fire
inspection & get a dumpster there to start cleaning out the burnt areas. On 5/4/15
SAFEbuilt Trades inspectors did a fire inspection and created a list. During the
night/early morning hours another fire had been started on 5/5/15 which did
damage to another area of the home.
Owner Contact: The owner did attend both of the HBA meetings. The HBA
determined declared the structure at the 2nd meeting.
Permits obtained: No permits had been obtained.
If you disagree with the decision of the City Commission, you have the right to
file a petition for superintending control in the Circuit Court for the County of Muskegon
within 21 days after the City Commission concurs.
Front of home. Rear of structure.
Pictures taken by SAFEbuilt during their 5/4/15 fire inspection:
DB/Fire Inspection
Building Inspector
1075 Washington
Muskegon, MI 49441
5-05-2015
1. Entire single story rear of house is to be demolished and removed from site. This
includes the foundation also. If this portion of the house is to be rebuilt a new
foundation must be installed to accommodate. Top Portion of Roof structure
Rear house area to be removed along with all ceiling rafters and interior ceiling
drywall on all upper level back rooms to expose any fire damaged structural
members.
2. Repair or replace any and all structural material on exterior rear wall due to fire
damage including wall studs, wall sheeting and wall top plates, including new
installation of house wrap and vinyl siding.
3. Install new Roof Trusses or Roof rafters to any fire damaged roof structure of
house. Trusses or Rafters to match existing pitch of house and to be designed
for a ground snow load of 60 psf. Trusses to be decked with 7/16 OSB Sheeting
for Trusses and ½ OSB Sheeting for Rafters. Deck sheeting to be covered per
code with Snow & Ice guard, then Asphalt shingles to be installed with
continuous ridge cap venting. Soffit and fascia to be installed around perimeter of
new roof.
4. Interior removal of all damaged wall drywall/plaster, insulate exterior walls when
able. Create attic access 22”by30” with 30” of clear space above. Install new
drywall all ceilings and walls were damaged were damage to rear of structure
took place. Tape, finish, prime and paint.
5. Remove all damaged flooring material and replace with new.
6. Install attic and Wall insulation per Energy Code R value requirement.
7. All undamaged Kitchen cabinets to be cleaned along with all fixtures in house, ie
countertops, vanities, sinks, toilets, showers.
8. Upstairs bathroom to be totally rebuilt down to bar stud walls, with the installation
of all new plumbing fixtures, vanity, sink, toilet, and shower unit.
9. All windows to be fixed or replace all exterior doors to be replaced.
10. Entire roof to be stripped and re-decked, then covered with snow and Ice guard
per code, 15 pound felt and re-shingled.
11. Because of second fire on 5-5-15 this office recommends the demolition and
removal of entire structure and foundation.
ALL PERMITS FOR THIS WORK ARE REQUIRED
BUILDING, ELECTRICAL, PLUMBING, AND MECHANICAL
PLUMBING INSPECTOR COMMENTS FROM 5/4/15 INSPECTION
1. Plumb second floor bath to code.
2. New fixtures, new posi-temp tub and shower valve.
3. Clean & test drains.
4. Replace water pipe as needed.
MECHANICAL INSPECTOR COMMENTS FROM 5/4/15 INSPECTION
5. Certify furnace as safe.
6. Certify water heater as safe.
7. Pressure test gas line.
8. New duct as needed, clean existing duct.
ELECTRICAL INSPECTOR COMMENTS FROM 5/4/15 INSPECTION
9. Upper rear – rewire unit to code; install hard wired, interconnected battery back-
up smoke alarms to code.
10. Upper front – install hard wired, interconnected battery back-up smoke alarms to
code.
11. Lower unit - rewire unit to code; install hard wired, interconnected battery back-
up smoke alarms to code.
12. Electric service to be replaced to code for entire building for 3 unit.
COMMISSION MEETING DATE: JUNE 30, 2015
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN150339
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
407 MARQUETTE AVE is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder or staff may issue infraction tickets to the owner,
agent or responsible party if they do not demolish the structure.
Case# & Project Address: #EN150339 – 407 MARQUETTE
Location and ownership: This structure is located on Marquette Ave. between
Wood and Charles Streets and is owned by LINDA E DENNIE-MALONE
COMMUNITY CENTER.
Staff Correspondence: A dangerous building inspection was conducted on
3/12/15. The Notice and Order to Repair was issued on 3/27/15. On 5/7/15 the
HBA declared the structure substandard and dangerous.
Financial Impact: General Funds
Budget action required: None
State Equalized value: $ 14,700
Estimated cost to repair: $ 85,000
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
Additional Information (History): This property had been declared as a dangerous
building 9/27/11 while Perry Dennie owned the structure. Mr. Dennie deeded the
property to his sister Linda E Dennie-Malone Community Center. Due to the time
that had elapsed; the City Attorney recommended starting the case over. There
is now a large hole in the back of the building. Mr. Dennie did appear before the
HBA regarding this property on 5/7/15. This property is zoned R-1 so there is a
limit on what may be done on the property as the structure has been vacant for
over 2 years and lost its non-conforming status.
Owner Contact: The property was posted with the notices & letters were also
sent out by certified mail. The certified mailings were signed by Mr. Dennie. Mr.
Dennie scheduled a trades inspection after the HBA declared the structure as a
dangerous building.
Permits obtained: None. Due to the zoning being R-1 (single family residential)
there is a limit on what may be done at this location as the structure lost its non-
conforming status.
If you disagree with the decision of the City Commission, you have the right to
file a petition for superintending control in the Circuit Court for the County of Muskegon
within 21 days after the City Commission concurs.
DANGEROUS BUILDING INSPECTION REPORT
06/12/2015
Owner LINDA E DENNIE-MALONE COMMUNITY CTR
PO BOX 1784
MUSKEGON, MI 49443
Enforcement #
Property Address: 407 MARQUETTE AVE
Parcel # 24-205-012-0004-00
Date completed: 5/28/15
DEFICENCIES:
407 Marquette Ave
This building is on the Dangerous building list and my inspection revealed the following.
1. The roof need to be replaced
2. The building need to be rewired. Including egress lighting
3. The building needs and new heating and cooling system
4. The back wall has fallen down
5. The plumbing system needs to be replaced
6. The walls need to be repaired and repainted
7. The building will need to meet the energy code.
8. The floor needs to be replaced.
9. The windows need to be replaced
The cost of repairing this building is way beyond the value of the structure.
_____________________________ _______________
Kirk Briggs, Building Official Date
COMMISSION MEETING DATE: JUNE 30, 2015
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN110191
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
1357 7th ST. is unsafe, substandard, a public nuisance and that it be demolished
within thirty (30) days It is further requested that administration be directed to
obtain bids for the demolition of the structure and that the Mayor and City Clerk
be authorized and directed to execute a contract for demolition with the lowest
responsible bidder or staff may issue infraction tickets to the owner, agent or
responsible party if they do not demolish the structure.
Case# & Project Address: #EN110191 – 1357 7TH ST.
Location and ownership: This structure is located on 7th Street between Park
Street and Washington Avenue and is owned by SPENCER JULIE A.
Staff Correspondence: A dangerous building inspection was conducted on
10/21/11 exterior only & another inspection of the exterior & interior was
performed on 2/16/2012. The Notice and Order to Repair was issued on 11/1/11.
On 2/2/12 the HBA declared the structure substandard and dangerous. This case
started with the prior owner who had sold this to the current owner with the case
returning to the HBA for the current owner.
Financial Impact: CDBG or General Funds
Budget action required: None
State Equalized value: $ 8,200
Estimated cost to repair: $ 30,000
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish.
Additional Information (History): Ms. Spencer purchased the property on
3/15/2012. She had tried to get help thru EnCompass and other agencies. The
different agencies had certain requirements with one of the main ones being the
owner had to live in the structure for a certain period of time. Ms. Spencer had
submitted a timeline for the repairs on 1/7/13 stating that they would be
completed by 7/31/13. The repairs had not been completed. On 8/1/13 the HBA
voted to remove the “Dangerous Building Resolution” from the title to the
property so she could continue to try to get help. The HBA had also voted to
allow the owner more time provided the owner sticks with a new timeline that she
could work on with SAFEbuilt. Since there was a lack of work and contact with
the owner; The HBA voted to declare the structure as dangerous on 4/2/15.
Owner Contact: All the letters had gone out by certified mail & was posted on the
structure. Staff also had contact on occasion thru email with the owner. All the
mail was returned unclaimed.
Permits obtained:
Date
Permit # Obtained Outcome Notes
PB130007 1/7/2013 Finaled/Completed Tear off & reroof house.
Upgrade Electrical‐2 Progress inspections showed
PE130133 4/8/2013 Closed no progress (10/25/13 & 3/25/14).
Replace Furnace‐No progress inspections
PM130105 2/28/2013 Closed performed.
If you disagree with the decision of the City Commission, you have the right to
file a petition for superintending control in the Circuit Court for the County of Muskegon
within 21 days after the City Commission concurs.
CITY OF MUSKEGON
933 Terrace St., P.O. Box 536, Muskegon, MI 49443 (231)724-6715
DANGEROUS BUILDING INTERIOR INSPECTION REPORT
1357 7TH ST
02/16/2012
Inspection noted:
Exterior Inspection conducted 10/21/11
1. Roof system on home severely deteriorated.
2. Call for interior inspection to investigate rafter sheathing inspection.
3. Soffit and fascia rotted; missing.
4. Request interior inspection by trade inspectors.
Interior Inspection conducted 02/16/12
1. Pressure test 2 gaslines.
2. Inspect & Certify chimney.
3. Clean ductwork.
4. Inspect & certify all house plumbing.
5. Inspect & water service & building sewer
6. Provide water heater.
7. Inspect & certify furnaces (2) ?.
8. Need bath vent fans (2).
9 Repair damaged lower ceilings throughout.
10. Repair all floor coverings throughout.
11. Upper ceiling leaking from bad roof coverings.
12. Provide rafter inspection when roof is replaced.
13. Replace east basement wall (caving in).
14. Replace sister damage floor joists - insure proper bearing on sill plate.
15. Smoke alarms per MRC 2009 code.
16. Electrical wiring to be brought up to code (currently in a general state of
disrepair)
17. Install smoke detectors per MRC
18. Replace service (New service to be accessible to all tenants)
BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I HAVE DETERMINED
THAT THE STRUCTURE MEETS THE DEFINITION OF A DANGEROUS AND/OR
SUBSTANDARD BUILDING AS SET FORTH IN SECTION 10-61 OF THE MUSKEGON CITY
CODE.
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: June 30, 2015
RE: Legal Services
SUMMARY OF REQUEST:
The Commission requested staff solicit proposals for legal and prosecution services for the upcoming five
year period. This effort was undertaken in June. Six proposals were received as part of the process. A
team consisting of city staff, the Vice Mayor, and Commission Johnson met to review the merits of the
proposals. The committee recommended that the proposal submitted by Parmenter O’Toole be
submitted to the City Commission as the preferred service provider for both general legal and
prosecution services.
Staff is asking the Commission to authorize staff to negotiate a five year agreement for general legal and
prosecution services with Parmenter O’Toole
FINANCIAL IMPACT:
$300,000 annually
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To authorize staff to negotiate a five year agreement for general legal and prosecution services with
Parmenter O’Toole.
COMMITTEE RECOMMENDATION:
To authorize staff to negotiate a five year agreement for general legal and prosecution services with Parmenter
O’Toole.
AGENDA ITEM NO. ________________
CITY COMMISSION MEETING ____________________________
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: June 30, 2015
RE: LC Walker Arena Flooring ‐ Turf
SUMMARY OF REQUEST:
City Staff has been working with area management, event planners, and potential tenants to better
utilize the arena as a year‐round facility that hosts a variety of sporting events outside of hockey. Before
any non‐ice events can be booked, we first need to address our alternate flooring needs. Those needs
include a subfloor, a wooden court, and a field turf.
Staff has received approval from the County Accommodations Tax Advisory Committee that the group
will fund the new subfloor, at a cost of $140,000. Staff is also seeking a partner to assist with the cost of
the wooden court, which will likely exceed $75,000.
City staff is asking the Commission to approve up to $30,000 for the purchase of a used turf floor to
accommodate indoor activities requiring the use of turf – football, lacrosse, soccer, etc.
FINANCIAL IMPACT:
Up to $30,000 for FY 14‐15
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To approve the request
COMMITTEE RECOMMENDATION:
None
Flooring Option Costs and Recommendations
L.C. Walker Arena and Event Center
For ATAC
INDEX:
Overview and Executive Summary pg. 2-3
Executive Summary Page pg. 4
Courts:
Base Flooring pg.5-7
o ArenaDeck Flooring pg.6
o ICE CAP PRO pg.6
o Recommendations and Findings pg.7
“Wood” Basketball Flooring pg.8-11
o Robbins Sports Surface pg. 9
o Connor Sports pg. 9
o Horner Flooring Co. pg. 9-10
o Recommendations and Findings pg. 11
Turf Flooring pg. 12-14
o Sports Turf pg.13
o Perfect Turf pg.13
o Recommendations and Findings pg.14
1|Page
Overview
As follow up to the March 2015 ATAC meeting this document will provides additional product, pricing and
recommendations on multipurpose flooring solutions that will better enable the L.C. Walker Arena the
opportunity to become a thriving four-season year round Sports and Entertainment Center. This document
focuses specifically on different flooring solutions as opposed to a market study or arena activities forecasts
(which we would be happy to collaborate with ATAC membership at your convenience). In short, by investing
in and utilizing new multipurpose flooring solutions the L.C. Walker Arena and Event Center can significantly
increase building utilization, traffic and revenues on a year round basis and enhance the already strong
economic impact of the L.C. Walker Arena and Event Center.
Investment Overview
Based upon our findings (subsequent pages) we recommend the following flooring solutions for L.C. Walker Arena and
Event Center.
Base Flooring Recommendation:
ICE CAP PRO, Investment: $141,330.00
Basketball/Gym (“Wood”) Flooring Recommendation:
Horner Flooring Co. Investment: $70,000 ($20,000 added in paint fees)
Field Turf:
Sports Turf TDF Nylon 32- Investment $37,060
Total Investment: $248,663 (used court) or $270,663 (new court)
2|Page
Executive Summary
Our recommendation for an ice base cover would be the Ice Cap Pro. It is relatively light weight only weighing
55lbs; it is highly durable and will not swell from absorbing water from the ice. It is a size that is big enough to
cover a lot of ice but not too big that one to two people could not handle picking it up. When it comes to
“Wood” Flooring (Basketball/Gym), we recommend ordering from Horner Co. as they have the option of
purchasing used portable flooring that would be resurfaced and painted internally. The Field Turf option that
would fit the need would be the cost effective choice TDF Nylon 32 Padded turf. At $2.18 per square foot it is
$0.27 less than its counterpart, the TDF Nylon 38 Padded turf. When added together, the total cost of the
flooring project if used basketball flooring was purchased would be $248,663 with $20,000 added in for
restoration and painting fees. If a new basketball floor was purchased, the total cost would be $270,663.
3|Page
Flooring Solution Comparison/Summary Page
Base Flooring Quotes
Quoted Price
ARENADECK $141,330.00
ICE CAP PRO $141,603.00
Wood Flooring “Basketball” Quotes
Quoted Price
Robbins Sports Surfaces $85,000-$110,000
Connor Sports $95,000-$100,000
(New) $90,000-$100,000
Horner Flooring Co.
(Used) $50,000+ FEES
Field Turf Quotes
Quoted Price
Nylon 32: $37,060
Sports Turf
Nylon 38: $41,650
Perfect Turf $34,000
4|Page
BASEFLOORING RESEARCH
The L.C. Walker Arena has been home to many hockey teams throughout the years since opening it’s
doors in 1960. Currently the L.C. Walker Arena is home to the USHL Muskegon Lumberjacks, Muskegon Junior
Jacks Youth Hockey Program, Speed Skating, Figure Skating and Special Events including trade shows, The
Shrine Circus and Concerts. With hockey comes ice, which would have to be covered completely when putting
a secondary, removable surface for trade shows, MHSAA events, a basketball court or field turf. The ice cover
(“Base Level) is all we would need for concerts and trade shows. The base level would need to be easily
removed, durable, strong, safe and have a long lifespan. It must also be non-absorbent so it does not stick to
the ice.
5|Page
ARENADECK (http://www.eventdeck.com/EventDeckIce.shtml)
ArenaDeck flooring comes in panels that are five-eighths inch thick by forty-eight inches wide by
ninety-six inches long. Each panel weighs approximately thirty pounds. The bottom of the panel has a waffle
design to help keep the ice from heating and melting. It comes with a warranty of five years that promises to
remain non-absorbent, and free from defects in materials or workmanship.
QUOTED PRICE: $141,330.00
ICE CAP PRO (http://icecappro.com/)
Ice Cap Pro ice cover is made of polyurethane and fiber-glass reinforced. It is relatively light weight
material as each panel weighs fifty-five pounds. It is a more durable option as the panels come in a size of one
inch thick by forty-eight inches wide by ninety-six inches long. The Ice Cap Pro also has the waffle design on
the bottom to help keep the ice cool as an insulator. It comes with a warranty of five years that promises to
remain non-absorbent, and free from defects in materials or workmanship.
QUOTED PRICE: $141,603.00
6|Page
BASE FLOORING
Quoted Prices
$180,000
$160,000
$140,000
$120,000
US Dollars
$100,000
$80,000
$60,000
$40,000
$20,000
$0
Rink-Deck Event Deck Armour Deck Ice Cap Pro
Brand of Ice Cover
Recommended Option:
Light weight
Highly durable
Does not absorb water off the ice
Size that can be handled by a one or two person crew
Findings:
Ice Cap Pro fits all options
Light weight
Durable
Does not absorb water
Small crew can set up
7|Page
“WOOD” (BASKETBALL) FLOORING RESEARCH
The L.C. Walker Arena is looking to enhance the arena so it may bring in more sports fans. Recently,
our conversations have been with the West Michigan Lake Hawks, an American Basketball Association team,
coached by Ronald Jenkins. Currently, they are using different Muskegon Area High Schools to host home
games. The basketball flooring would need to be quick to put together as the seasons cross over, and also
would need to last for years to come. The flooring is of course appropriate for indoor sports including
Volleyball, Competitive Cheer, Wresting, Badminton, Floor Hockey and a myriad of MHSAA Events.
8|Page
ROBBINS SPORTS SURFACES (http://www.robbinsfloor.com/)
Robbins Sports Surfaces have been providing portable basketball surfaces to many different sports
entities from the National Basketball Association to the National Collegiate Athletic Association. They offer a
product that allows for two crews to work simultaneously for set-up or take down called the Zip option. This
would allow crews to work faster and more effectively. With having two different sports in the same building,
timing is crucial for preparation of each.
PRICE RANGE: $85,000-$110,000
CONNOR SPORTS (http://www.connorsports.com/portable-arena-flooring)
Connor Sports has also provided some of the best basketball courts for the NBA and the NCAA. They
offer a great solution for the arena as the QuickLock Lite has a seamless look and a pin-less hook attachment
that would cut down on the time it would take for installation and for tear down. Each panel has a female
connection point and a male connection point on the other end. For connection, you would slide two panels
together into the grooves that are preset, and connect the male and female pieces. These pieces sit under the
wood to create a seamless look.
PRICE RANGE: $95,000-$100,000
HORNER FLOORING CO. (http://www.hornerflooring.com/proking.html)
Horner Flooring Co. has customers that are closer to home. They have floor surfaces in stadiums that
include the Detroit Pistons, the Chicago Bulls, and the Michigan State Spartans. Located in the Upper
Peninsula of Michigan, Horner Flooring Co. would keep money in Michigan and help fellow Michiganders.
9|Page
The Horner Pro King basketball flooring takes less than two hours to install with a small crew of six people.
They also can provide a more feasible option for “used” portable flooring that would need to be resurfaced
and painted that they also provide for a separate fee.
QUOTED PRICE RANGE (NEW): $90,000-$100,000
QUOTED PRICE RANGE (USED): $50,000+ FEES
10 | P a g e
Wood (Basketball) Cover
250000
200000
150000
Max Expense
100000 Minimum Expense
50000
0
Robbins Sports Connor Sports Horner Flooring Horner Flooring
Surfaces Co. (New) Co. (USED)
Recommended Options:
Durable
Minimal expense
Easy to move
Can be set up by small crew
Findings:
All flooring options can be done by small crew
Pricing for new flooring similar
Can buy used material from Horner Flooring Co.
11 | P a g e
FIELD TURF
For indoor football, turf is needed to play on. The L.C. Walker Arena is the perfect size to accommodate
an indoor football team. When it comes to turf, the same base ice cover is needed over the ice for protection
as is needed for a basketball court. Most turf needs the rubber infill to keep it soft and grass like. With indoor
football, they use a different kind of turf that is roughly a half inch to one inch thick that does not require the
messy rubber infill. As is the case with a “Wood” floor a field turf solution can accommodate a wide variety of
uses including soccer, lacrosse, baseball and Elite Athlete training and testing (i.e. combines).
12 | P a g e
SPORTS TURF (http://www.turffactorydirect.com/Indoorfacilites.html?gclid=CJff3qHyisUCFZSCaQodSgYApQ)
Sports Turf had two options that were very similar. They have other options that do not come padded
but the padding on these two is five millimeters thick giving spring and cushion to the turf. The TDF Nylon 32
Padded and the TDF Nylon 38 Padded are one fifth inch thick. The best feature of these two turf selections is
that they come in a roll size of fifteen feet wide by two-hundred feet long. With the arena size of eighty-five
feet wide by two-hundred feet long, these options seem to fit best to cover the most with having to order less.
The TDF Nylon 32 is $2.18 per square foot, a total of $37,060. The TDF Nylon 38 is $2.45 per square foot, a
total price of $41,650.
PERFECT TURF (http://www.eventdeck.com/EventDeckIce.shtml)
Perfect Turf is another option. Their Multi-Use Turf 58 comes in rolls of fifteen feet wide by fifteen feet long.
The turf itself is a five eights inch thick carpet. The price per square foot is around $2.00, a total price of
around $34,000.
13 | P a g e
FIELD TURF
Turf Cost
$3.00
$2.50
Cost Per Square Foot
$2.00
$1.50
$1.00
$0.50
$0.00
TDF Nylon 32 TDF Nylon 38 Multi-Use Turf 58 Stadium Paddded
Brand
Recommended Options:
Affordable
Can meet arena footage requirement (17,000sqft)
Findings:
All options can meet footage requirement
TDF brands give you more options to chose from
o TDF Nylon 32 would be $37,060. The TDF Nylon 38 would be $41,650
o 1/5th in thick
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