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CITY OF MUSKEGON
CITY COMMISSION MEETING
MAY 10, 2016
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
□ CALL TO ORDER:
□ PRAYER:
□ PLEDGE OF ALLEGIANCE:
□ ROLL CALL:
□ HONORS AND AWARDS:
A. Miss Basketball Runner up – Mardrekia Cook
□ INTRODUCTIONS/PRESENTATION:
A. Carla Flanders, Muskegon Area Chamber of Commerce Regarding the
Beautification Project for Sherman Corridor
□ CITY MANAGER’S REPORT:
□ CONSENT AGENDA:
A. Approval of Minutes City Clerk
B. National Bike to Work Week Proclamation City Clerk
C. Special Event Liquor License – Farmer’s Market City Clerk
D. CDBG/HOME Budget Recommendations Community and
Neighborhood Services Department (CNS)
E. Zeno’s Italian Ice Concession Contract for City of Muskegon Parks
Department of Public Works
F. Permanent Traffic Control Order-Installation of “Yield” signs at the
intersection of Miner Avenue and Denmark Street, TCO #23-(2016)
Department of Public Works
G. Removal of Street Lights in the Downtown Area Department of Public
Works
□ PUBLIC HEARINGS:
□ COMMUNICATIONS:
□ UNFINISHED BUSINESS:
□ NEW BUSINESS:
A. Consideration of Bids for: Monroe reconstruction between Fourth & Fifth
Engineering
□ ANY OTHER BUSINESS:
□ PUBLIC PARTICIPATION:
► Reminder: Individuals who would like to address the City Commission shall do the following:
► Fill out a request to speak form attached to the agenda or located in the back of the room.
► Submit the form to the City Clerk.
► Be recognized by the Chair.
► Step forward to the microphone.
► State name and address.
► Limit of 3 minutes to address the Commission.
► (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724-
6705 OR TTY/TDD DIAL 7-1-1- TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.
Memorandum
To: Mayor and Commissioners
From: Frank Peterson
Re: City Commission Meeting
Date: May 5, 2016
Here is a quick outline of the items on next week’s agenda:
Work Session
We will have our Work Session and CRC Meeting at McGraft Park on Monday. The CRC meeting
will actually come first, and the Work Session will follow. Here are the topics of discussion:
a. (CRC). Muskegon County Administrator, Mark Eisenbarth, will be in attendance
to discuss the County’s efforts to create a Recreation Authority. This effort would
supplant the current quality of life millage. There are opportunities for this to
benefit the LC Walker and other city facilities, but that would be determined at a
later date. Mark would like to talk about the concept and answer questions. If
the Commission is supportive, he would like a letter of support to take to his
County Commission.
b. (CRC).The Mayor and I will present the Actions Plans that were formed at the
staff level following the Goal Setting Session. We should have email copies of the
entire plan to the Commission prior to the meeting.
c. (Work Session). We’ll take a more in-depth look at revenue enhancements for
the coming year(s). It is important to have this conversation now, as we are
building the budget to be presented to the commission in the next 6 weeks.
Items to cover will include lighting assessments, street improvement
assessments, parking at Pere Marquette, vacation rental registration, etc.
d. (Work Session). We are proposing an immediate sewer rate increase following
the loss of a major customer. The customer was a township-based groundwater
cleanup site. They were essentially pumping groundwater, treating it, and
disposing of it via our sewer system. They were given approval from the DEQ to
stop this operation in the past few months. We are seeing a tremendous impact
on the sewer fund – taking an original budget deficit of $443,000 and growing it
to nearly $1,000,000. Originally, we had a plan to step up the sewer rates over
the next few years to a 1.32 multiplier of the county rate. Staff is now asking that
the rate be increased to 1.35 times the county treatment rate, effective July 1,
2016.
e. (Work Session). We are seeking approval to hold a few special events at the
Farmers Market to benefit the Power of Produce Program. The events would be
similar to the Party in the Park concept, where non-profits operate the beverage
area in an attempt to raise dollars for the specific charity. Originally, we were
looking to only try this on Thursday evenings, but we would also like to try this
on Saturdays, as well, because the impact on the charity would be much greater
with the larger Saturday attendance.
Regular Meeting
1. We will be presenting a special honor to Mardrekia Cook as the runner-up to the Miss
Basketball award for the State of Michigan. She is a Big Red.
2. Carla Flanders from the Chamber’s Beautification Committee will be here to speak about
the group’s efforts to beautify Sherman Ave from US 31 to Beach Street. They will be
looking for financial/staff participation from the City at some point.
3. Under the consent agenda, we are asking the Commission for approval of the following:
a. Last meeting’s minutes.
b. A proclamation related to National Bike to Work Week.
c. A Special Event Liquor License for the Farmers Market – to allow alcoholic beverages
to be sold as part of a fundraiser for the Power of Produce Program.
d. CDBG/HOME Recommendations from the CNS staff and the CDC Board. There are
few changes from recent years, except that some funding was reduced. The big
change for the year lies in the Emergency Housing Repair Program, as we will now
require lead (water) testing prior to making an investment in a home.
e. A contract with Zeno’s Italian Ice to sell concessions in certain city parks.
f. A traffic control order allowing the installation of yield signs at the intersection of
Miner and Denmark.
g. We are planning to award the Monroe Street improvement project at this meeting.
However, the bids are not due until Tuesday afternoon. Our plan is to review them
and have a recommended contractor just prior to the meeting. It’s important that
the contract gets approved this week, as we need them to start ASAP so we can get
the houses on Monroe finalized with drive approaches and landscaping.
If there are questions on any agenda items, please try to let staff know in advance, and we will
be sure to have the appropriate data/research available at the meeting.
Date: May 4, 2016
To: Honorable Mayor and City Commissioners
From: Ann Marie Meisch, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the April 26, 2016 Regular
City Commission Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
APRIL 26, 2016
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, April 26, 2016.
Pastor Matthew Sharpe, Evanston Avenue Baptist Church, opened the meeting
with prayer, after which the Commission and public recited the Pledge of
Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Vice-Mayor Eric Hood, Commissioners Byron
Turnquist, Ken Johnson, Debra Warren, Willie German, Jr., and Dan Rinsema-
Sybenga, City Manager Franklin Peterson, City Attorney John Schrier, and City
Clerk Ann Meisch.
2016-31 HONORS AND AWARDS:
A. 2015 Outstanding Citizenship Awards Presentation
Renae Hesselink, Bob Fountain, and Allen Serio were all recognized for receiving
the 2015 Outstanding Citizenship Award. George Washington Carver Walker, III,
was also recognized but was not in attendance at the meeting. The award
plaques were presented at a Rotary Luncheon.
2016-32 CONSENT AGENDA:
A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve minutes of the April 11, 2016 Worksession
Meeting and the April 12, 2016 Regular City Commission Meeting.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the minutes.
B. Request to Fly the Norwegian Flag City Clerk
SUMMARY OF REQUEST: Sons of Norway are requesting permission to fly the
Norwegian Flag at City Hall on Tuesday, May 17, 2016, in honor of Norway’s
Constitution Day (Independence Day).
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the request.
C. Fireworks Display Permit for Muskegon Country Club City Clerk
SUMMARY OF REQUEST: Melrose Pyrotechnics, Inc. is requesting approval of a
fireworks display permit for July 1, 2016, at the Muskegon Country Club, 2801
Lakeshore Drive. Fire Marshall Metcalf will inspect the fireworks on the day of the
event.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval contingent upon inspection of the
fireworks and approval of insurance.
E. Request to Purchase Docks for Hartshorn Launch Ramp Department of
Public Works
SUMMARY OF REQUEST: Authorize staff to contract with the sole-source supplier
Stabil-Float Systems, LLC, of Grant Michigan, to replace two floating docks at
the Hartshorn Launch Ramp.
The current docks are over 10 years old and no longer buoyant. Exact
replacement cost would be more expensive and less durable than the Stabil-
Float option.
FINANCIAL IMPACT: Not to exceed $19,540.00 dollars from the Marina Fund.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Authorize staff to hire Stabil-Float Systems, LLC.
F. City – MDOT Agreement – Laketon Avenue from Lakeshore to Nevada
Engineering
SUMMARY OF REQUEST: Approve the contract with MDOT for the Laketon
Avenue construction between Lakeshore & Nevada and approve the resolution
authorizing the Mayor and City Clerk to sign the contract.
FINANCIAL IMPACT: MDOT’s participation is limited to the approved federal
funds of $400,000. The estimated total construction cost is $1,473,000 plus
engineering cost.
BUDGET ACTION REQUIRED: None at this time, however, a portion of the project
cost is budgeted in this fiscal year and the other portion will be budgeted for in
2016/2017 budget.
STAFF RECOMMENDATION: Approve the contract and resolution authorizing the
Mayor and Clerk to sign both.
Motion by Commissioner Johnson, second by Vice Mayor Hood, to approve the
Consent Agenda as presented with the exception of Item D.
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Warren, German, Rinsema-Sybenga,
and Turnquist.
Nays: None
MOTION PASSES
2016-33 ITEMS REMOVED FROM CONSENT AGENDA:
D. Beach Fit, Fitness Classes, Business Contract for City of Muskegon Parks
Department of Public Works
SUMMARY OF REQUEST: Staff is asking permission to enter into a 1-year
contractual agreement with Brenda Boterenbrood of BeachFit, LLC, at Pere
Marquette Park, located within the City of Muskegon, to conduct fitness classes.
FINANCIAL IMPACT: Business revenue is 10% of gross receipts.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Authorize DPW staff to enter into business
agreement with Brenda Boterenbrood of BeachFit LLC.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner German,
to authorize DPW staff to enter into business agreement with Brenda
Boterenbrood of BeachFit LLC.
ROLL VOTE: Ayes: Gawron, Hood, Warren, German, Rinsema-Sybenga,
Turnquist, and Johnson.
Nays: None
MOTION PASSES
2016-34 PUBLIC HEARINGS:
A. Public Hearing to Review and Receive Comments for 2016-2020 Five-year
Regional Consolidated and Annual Action Plans Community and
Neighborhood Services
SUMMARY OF REQUEST: To conduct a public hearing on April 26, 2016 to receive
comments from the public concerning the 2016-2020 Five-year Regional
Consolidated an Action Plan developed by the Community and Neighborhood
Services department.
After the public hearing, all comments received during the 30 day comment
period (April 13 – May 13) will be documented and included in the plans as
required.
FINANCIAL IMPACT: The City is required to submit the Five-year Regional
Consolidated and Annual Action Plans to receive 2016 allocations of CDBG and
HOME investment Partnership Programs.
BUDGET ACTION REQUIRED: Approve the budget at the next Commission Meeting
on May 10, 2016.
STAFF RECOMMENDATION: To direct staff to gather comments from the public and
to submit the Five-year Regional Consolidated and Action Plan to HUD after the
public comment period.
PUBLIC HEARING COMMENCED:
Shirley Green, 2574 Morton spoke in reference to the Plan.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Johnson,
to close the public hearing and direct staff to gather comments from the public
and to submit the Five-year Regional Consolidated and Action Plan to HUD after
the public comment period.
ROLL VOTE: Ayes: Hood, Warren, German, Rinsema-Sybenga, Turnquist,
Johnson, and Gawron
Nays: None
MOTION PASSES
2016-35 NEW BUSINESS:
A. Third Quarter 2015-16 Budget Reforecast Finance
SUMMARY OF REQUEST: At this time staff is transmitting the Third Quarter 2015-16
Budget Reforecast which outlines proposed changes to the budget that have
come about as a result of changes in revenue projections, policy priorities, labor
contracts, updated economic conditions, or other factors.
FINANCIAL IMPACT: Significant third quarter proposed adjustments to the
budget are as follows:
• General Fund revenues are reforecast
• General Fund expenditures are reforecast
• Major Streets Fund
• L C Walker Arena Fund
• Public Improvement Fund
BUDGET ACTION REQUIRED: City Commission approval of this reforecast will
formally amend the City’s 2015-16 budget.
STAFF RECOMMENDATION: Approval.
Motion by Commissioner German, second by Vice Mayor Hood, to approve the
2015-16 Budget Reforecast.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson,
Gawron, and Hood
Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission adjourned at 6:31 p.m.
Respectfully Submitted,
Ann Marie Meisch, MMC, City Clerk
Date: May 9, 2016
To: Honorable Mayor and City Commissioners
From: CITY CLERK’S OFFICE
RE: NATIONAL BIKE TO WORK WEEK
PROCLAMATION
SUMMARY OF REQUEST: The City Commission is asked to adopt the attached
proclamation supporting National Bike to Work Week June 13 – 17, 2016.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the attached proclamation.
PROCLAMATION IN SUPPORT OF NATIONAL
BIKE TO WORK WEEK, JUNE 13 – 17, 2016
CITY OF MUSKEGON
WHEREAS, for more than a century, the bicycle has been an important part of
the lives of Americans; and
WHEREAS, today millions of Americans engage in bicycling as an
environmentally sound form of transportation, an excellent form of
fitness, and provides quality family recreation; and
WHEREAS, "Bike to Work Week" is a nationwide endeavor to educate the public
about the benefits of bicycling and to increase awareness of and
respect for bicyclists; and
WHEREAS, the City of Muskegon, MI recognizes the benefits of bicycle
commuting in providing exercise, decreasing air pollution, conserving fuel,
decreasing traffic congestion, decreasing noise pollution, and improving the
health of its citizens; and
WHEREAS, the League of Michigan Bicyclists and independent cyclists
throughout our state are promoting greater public awareness of bicycle
operation and safety education in an effort to reduce accidents, injuries
and fatalities; and
WHEREAS, bicycle transportation is an integral part of the "multi-modal"
transportation system planned for by city, state and local transportation
government agencies; and
WHEREAS, we recognize and encourage cycling as an important means of
transportation, and support potential new cyclists in joining
our community; and
WHEREAS, Ride On ! Muskegon County Bikes to Work Week Committee
encourages all citizens to ride their bicycles to work, to the store, to the park,
around their neighborhoods and with friends and family to promote the personal
and societal benefits achieved from bicycling;
NOW, THEREFORE BE IT RESOLVED that the City of Muskegon
Commissioners do hereby proclaim June 13 – 17, 2016 as Bike to Work Week.
Witnessed this 9th day of May 2016.
_____________________
Stephen J. Gawron
Mayor
Date: May 9, 2016
To: Honorable Mayor and City Commissioners
From: CITY CLERK’S OFFICE
RE: Special Event Liquor License – Farmers Market
SUMMARY OF REQUEST: The Muskegon Farmers Market would like to try out a
few new events this year and allow alcoholic beverages including spirits. Proceeds
will benefit the Power of Produce.
The following dates are being requested: June 30, July 7, July 28, August 11, and
September 24th.
FINANCIAL IMPACT: $50 permit from the State for every date requested.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the request.
Commission Meeting Date: May 10, 2016
Date: May 3, 2016
To: Honorable Mayor and City Commission
From: Community and Neighborhood Services Department (CNS)
RE: 2016 CDBG/HOME Budget Recommendations
______________________________________________________________
SUMMARY OF REQUEST: To accept the recommendations of the
Administration and Citizen’s District Council in regards to the 2016
CDBG/HOME Budget Allocations for CNS.
FINANCIAL IMPACT: None at this time.
BUDGET ACTION REQUIRED: To finalize the budget for the CNS
department and direct staff to publish the approved budgets for the 2016
CDBG/HOME Allocations.
STAFF RECOMMENDATION: To accept and approve the recommended
2016 - CDBG and HOME Budgets for CNS.
COMMITTEE RECOMMENDATION: The Citizen District Council has made
their recommendations. (See attached spreadsheet)
CDC/STAFF 2016 2015
CDBG Organization/Agency Activity Proposed Final Determination 2015 BALANCE
COM - Affirmative Action Affirmative Action** $10,000 $10,000 $4,774
COM - Affirmative Action Youth Opportunities/Summer Internships $0 $15,000 $10,000
COM - CNS CDBG Admin ** $167,332 $159,802 $53,711
COM - CNS Priority Home Repair $235,790 $170,000 $36,630
COM - CNS Services Delivery $75,000 $64,500 $36,946
COM - CNS Vinyl Siding $50,000 $50,000 $14,000
COM - CNS Target Neighborhood $0 $16,984 $7,370
COM - CNS Neighborhood Grants $0 $18,000 $18,000
COM - Finance Fire Station Bond Repayment $133,540 $153,124
COM - Inspections Dangerous Bldgs - Demolition $50,000 $50,000 $45,000
COM - Inspections Dangerous Bldgs - Board-Ups $10,000 $10,000 $6,500
COM - Leisure Services Youth Recreation* $70,000 $70,000
COM - Planning Code Enforcement $50,000 $50,000
Love INC - Ramps Special Projects/Community Based Org.* $0 $4,500 $4,500
Love INC - Utility AssistanceSpecial Projects/Community Based Org * $0 $3,500 $1,011
COM - Engineering Streets $35,000 $50,000
Total CDBG Request $886,662 $895,410
Total CDBG Allocated $886,662 $895,410
Expected program income (Debt Recovery) $0 $0
NOTE: Total $886,662 $895,410
* Public Service Allocated/Request Difference $0 $0
** City CDBG Administration
Total Amt of Public Service* $70,000 $78,000
Public Service maximum Amt 15% $132,999 $134,312
Difference $62,999 $56,312
Total Amt of City Administration Request** $167,332 $159,802
Administrative Maximum Amt < 20% $177,332.40 $179,082
Difference $10,000 $19,280
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Grants Dept Heads.xlsCDBG-HOME ACTIVITY
CDC/STAFF 2016 2015
HOME Organization/Agency Activity Proposed Final Determination 2015 BALANCE
CHDO Allocation Housing Affordable Units**** $39,428 $100,000 $92,000
CHDO Administration Administration $2,137 $0 $8,000
COM - CNS HOME Administration*** $26,285 $26,863
COM - CNS HOME Infill/New Construction $150,000 $111,776 $108,251
COM - CNS HOME Rental Rehabilitation $45,000 $30,000 $25,000
COM - CNS HOME Rehab Construction * $0 $0
COM - CNS HOME Homebuyer Assistance * $0 $0
Total HOME Request $262,850 $268,639
Total HOME Allocated $262,850 $268,639
(+) Program Income $0 $0
NOTE: Total $262,850 $268,639
*** Home Administration Allocated/Request Difference $0 $0
**** CHDO Request
* To be funded from Program Income
Total Amt of HOME Administration*** $26,285 $26,863
Total Amt Designated = 10% $26,864 $26,864
Difference $579 $1
Total Amt of HOME CHDO **** $41,565 $100,000 $100,000
Total Amt mandated >/= 15% $39,428 $40,296
Difference $2,138 $59,704
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Grants Dept Heads.xlsCDBG-HOME ACTIVITY
AGENDA ITEM NO._____________
CITY COMMISSION MEETING ___________________
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: May 10, 2016
SUBJECT: Zeno’s Italian Ice Concession Contract for City of Muskegon Parks.
SUMMARY OF REQUEST:
Staff is asking permission to enter into a 1-year contractual agreement with Gregg Reed of
Zeno’s Italian Ice LLC, at Pere Marquette Park, located within the City of Muskegon, to sell
various products from a mobile vending trailer.
FINANCIAL IMPACT:
Concession revenue is 10% of gross receipts. Commission revenue is unknown at this time as
this is the first year in business for the Concessionaire at City of Muskegon Parks.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Authorize DPW staff to enter into concession agreement with Gregg Reed of Zeno’s Italian Ice
LLC.
COMMITTEE RECOMMENDATION:
Date: May 10, 2016
To: Honorable Mayor and City Commissioners
From: DPW
RE: Permanent Traffic Control Order-Installation of “Yield” signs at the
intersection of Miner Avenue and Denmark Street, TCO #23-(2016).
SUMMARY OF REQUEST:
Authorize staff to install Permanent “Yield” Signs at east-bound and west-bound Miner
Avenue at Demark Street per Traffic Control Order #23-(2016).
FINANCIAL IMPACT:
Cost of signage and installation of such at Miner Avenue @ Denmark Street.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Authorize staff to install traffic control signage per Traffic Control Order #23-(2016).
COMMITTEE RECOMMENDATION:
Date: May 10, 2016
To: Honorable Mayor and City Commissioners
From: Department of Public Works
RE: Removal of Street Lights in the Downtown Area
SUMMARY OF REQUEST:
Authorize staff to enter into agreement with Consumer’s Energy to remove 44-street
lights in the areas between Muskegon-Webster-Fourth-Spring. Consumer’s Energy has
offered to remove those lights at a cost of $25,521.
The estimated annual savings to the City is over $900 per month for an estimated
payback time of less than 3-years.
FINANCIAL IMPACT:
$25,521.
BUDGET ACTION REQUIRED:
None at this time
STAFF RECOMMENDATION:
To authorize staff to enter into an agreement with Consumer’s Energy to remove 44-street
lights in the area between Muskegon-Webster-Fourth-Spring.
COMMITTEE RECOMMENDATION:
Date: May 10, 2016
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids for:
Monroe Reconstruction Between Fourth & Fifth
(H-1705; W-753)
SUMMARY OF REQUEST:
To award the reconstruction of Monroe from Fourth to Fifth to xxxxxxxxxxxxxxxxxxx since
they were the lowest responsible bidder with a total bid price of $xxxxxxx (see attached bid
tabulation).
FINANCIAL IMPACT:
The construction cost of $xxxxxx
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
Award the contract to xxxxxxxxxxx.
COMMITTEE RECOMMENDATION:
O:\CLERK\Common\Word\Agenda Items for Next Meeting\2016\051016\15_NEW_CONAWA 5-10-16.doc
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