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CITY OF MUSKEGON
CITY COMMISSION MEETING
JANUARY 23, 2018 @ 5:30 P.M.
MUSKEGON CITY COMMISSION CHAMBERS
933 TERRACE STREET, MUSKEGON, MI 49440
AGENDA
□ CALL TO ORDER:
□ PRAYER:
□ PLEDGE OF ALLEGIANCE:
□ ROLL CALL:
□ HONORS AND AWARDS:
□ INTRODUCTIONS/PRESENTATION:
A. Renae Hesselink – Power of Produce Update
□ CITY MANAGER’S REPORT:
□ CONSENT AGENDA:
A. Approval of Minutes City Clerk
B. Curry Kitchen Easement City Manager
C. Special Event Liquor License – Farmers Market City Clerk
□ PUBLIC HEARINGS:
□ COMMUNICATIONS:
□ UNFINISHED BUSINESS:
□ NEW BUSINESS:
A. Concurrence with the Housing Board of Appeals Notice and Order to
Demolish Public Safety
330 Catawba Avenue (Garage Only)
910 Turner Avenue
1838 Jiroch Street
1934 Hudson Street
Page 1 of 2
2247 Valley Street
13 Residential structures recently transferred from the Muskegon County
Land Bank or Muskegon County Treasurer as tax foreclosed properties to
the City of Muskegon.
B. Request to amend the Planned Unit Development (PUD) at 1740 E.
Sherman Boulevard Planning & Economic Development
C. Authorization to Engage Fletcher & Sippel City Manager
D. Authorization to Engage Progressive AE City Manager
□ ANY OTHER BUSINESS:
A. Fire Department Staffing Update City Manager
□ PUBLIC PARTICIPATION:
► Reminder: Individuals who would like to address the City Commission shall do the following:
► Fill out a request to speak form attached to the agenda or located in the back of the room.
► Submit the form to the City Clerk.
► Be recognized by the Chair.
► Step forward to the microphone.
► State name and address.
► Limit of 3 minutes to address the Commission.
► (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724-
6705 OR TTY/TDD DIAL 7-1-1- TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.
Page 2 of 2
Memorandum
To: Mayor and Commissioners
From: Frank Peterson
Re: City Commission Meeting
Date: January 17, 2018
Here is a quick outline of the items on our agenda(s):
1. Under Presentations, we will hear from Renae Hesselink about the success of the Power
of Produce program at the Muskegon Farmers Market.
2. Under the Consent Agenda, we are asking the Commission to consider the following:
a. Approval of meeting minutes from the most-recent City Commission meeting.
b. Approval of a temporary easement with Curry Kitchen to accommodate their
liquor license needs at their new location. The goal of this easement is to allow
restaurants to temporarily operate in both the current location and the former
location under one liquor license. We expect the owners to pursue a new liquor
license in the near future, as the costs of the renewal periods of the easement will
be more expensive than simply buying the second license. The easement will,
however, allow the owner to get both restaurants open and operating while he
formulates a long-term plan for operating the two restaurants separately.
c. Approval of a special event liquor license for the Dining in the Dark event at the
Muskegon Farmers Market.
3. Under New Business, we are asking the Commission to consider the following:
a. Concurrence with the housing board of appeals on the demolition of five houses.
All five houses are related to our current blight grant. All are vacant and owned
by the City of Muskegon.
b. Approval of a PUD amendment to accommodate new retail ventures at 1740 East
Sherman Boulevard. This was already approved by the Planning Commission.
c. We are seeking approval to obtain legal representation in order to secure the
abandonment of the section of the railroad line that runs through the former
Sappi property. We are not currently seeking the abandonment of the entire line
at this time because we feel that the stronger argument for “no further use” can
be made for this site, while there could be potential for further use in other
sections of the track that are currently zoned for industrial uses.
d. Authorization to enter into an agreement with Progressive AE for architectural and
design work associated with the proposed Downtown Convention Center.
Progressive AE has been the consultant throughout the entire process – including
leading the initial design charrettes in 2016. They have significant experience in
designing convention centers (Blue Water Convention Center in Port Huron and
Devos Center in Grand Rapids), and have a keen understanding of our construction
goals, event needs, and cost constraints. Staff is recommending that the
Commission authorize the City Manager to enter into the design agreement with
Progressive AE, with the costs for the architectural work being reimbursed by the
County of Muskegon’s Accommodations Taxes. The plan is unchanged from 2017
when the Commission authorized a letter of intent with Muskegon County.
Let me know if you have any questions/comments/concerns
The Muskegon
Farmers Market
Muskegon, Michigan
2017
Mission of Power of
Produce Club
The Power of Produce Club, a program of the
Muskegon Farmers Market, was created to
empower kids to make healthy food choices,
introducing them to where their food comes from
and to create future shoppers of the farmers
market. This program started in 2011 in a
market in Oregon and is now being implemented
in Markets across the US and Canada.
The program serves kids between the ages of 3-
13 years. When they registered they received a
Summary of 2017
reusable market bag. Each week when they Here is a snapshot of what was accomplished in
checked in they receive two $1 tokens to 2017:
purchase fruit and vegetables at the market.
Attendance was kept on their Passport to Health. Enrolled 666 kids ages 3-13
The Farmers are reimbursed for the tokens spent
on fruits and vegetables. 265 of the kids checked-in at least four
weeks or more
Each week we offered one or more activities that
supported the program such as healthy eating 96 kids attended more than 10 weeks
and cooking, healthy life styles, safety,
environmental education, crafts and community Forty five kids attended 13 or more weeks
issues. out of 18 weeks total
$ 6,301 reimbursed to farmers who
2017: Year Four
collected tokens
We started registered kids on June 4th this year.
75 - 100 kids participated in the activities
The program ran the program through
each week
September, for a total of 18 weeks.
Within three weeks we had 500 kids registered
for the program. We closed registration after
week three and reopened later on in the season.
Thank You to our Sponsors
Arconic, The Women’s Division of the
Thank you Arconic for being a great supporter
Chamber of Commerce, The Fruitport
Lions and The Shoreline Branch of the
Fruitport Lions, Fund and the Community
Foundation for Muskegon County who all
provided financial support.
Power of Produce Club - Muskegon Page 2
We held some drop-in cooking lessons this year Thank You Volunteers!
with Chef Char Morse. We also sponsored a Special thanks to the individuals and
World Cooking Class for North Muskegon High organizations that gave their time, talent and
School students. In July we held a Seed to goods in 2017 – we could not have done it
Table Summer camp and had 19 kids and without them:
offered scholarships to six kids to attend.
The many members of the Women’s
Division of the Chamber of
MSU Extension provided an intern for the Commerce who gave more than 144
summer that facilitated activities June hours
through July each Saturday. Thank you! Michigan State University Extension
Habian Farms
Rootdown Yoga
Fruitport High School Honor Society
Muskegon Museum of Art
Lakeshore Museum Center
Various Farms from the Market who
Participation by School District donated ingredients for classes
(this list is not all inclusive)
Muskegon Public – 17
Oakridge – 36
Fruitport – 33
Mona Shores – 117
Reeths Puffer – 82 In June of 2016 we launched
Orchard View – 21 the Power of Produce for Senior Citizens on
North Muskegon – 36 Tuesdays at the Market. With the help of a
Whitehall – 13 grant from the Michigan Health Endowment
West Michigan Christian Schools – Fund in collaboration with Healthy
26 Muskegon a program of the Community
Home School - 50 Foundation for Muskegon County which
provided the majority of the funding. The
Fruitport Lions and the Shoreline Branch of
2018 Power of Produce the Lions managed the program and
provided funding as well. This was open to
We will kick off on June 2, 2018 and seniors 62+ and the results were
run through September 30, 2018 unbelievable. In 2016 we enrolled 956
Please help us spread the word seniors and reimbursed farmers for $11,336.
For 2017 we enrolled nearly 600 more
seniors in addition to last year’s numbers
Donations can be made to our Power of
and reimbursed farmers for $13,152 tokens
Produce Fund at the Community
Foundation for Muskegon County
collected. The program ran from early
August through mid-September. Total times
https://cffmc.org/give/give-now/ seniors checked in over that 7 weeks was
3022, an average of 431 people/week.
Date: January 17, 2018
To: Honorable Mayor and City Commissioners
From: Ann Marie Meisch, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the January 3, 2018
Organizational Meeting, January 8, 2018 Worksession Meeting and the
January 9, 2018 Regular Meeting minutes.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
ORGANIZATIONAL MEETING
JANUARY 3, 2018
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The City of Muskegon Organizational Meeting was held at City Hall, 933 Terrace
Street, Muskegon, Michigan at 5:30 p.m., Wednesday, January 3, 2018.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Commissioners Eric Hood, Willie German, Jr.,
Dan Rinsema-Sybenga, Byron Turnquist, Ken Johnson, and Debra Warren, City
Manager Franklin Peterson, City Attorney John Schrier, and City Clerk Ann Marie
Meisch.
2018-01
A. Oath of Office Ceremony Muskegon County Probate Court Judge, The
Honorable Brenda E. Sprader, issued the oath of office to Commissioner
Mayor Stephen J. Gawron, Commissioner Kenneth Johnson, and
Commissioner Daniel Rinsema-Sybenga.
B. Election of Vice-Mayor
Motion by Commissioner Johnson, second by Commissioner Rinsema-
Sybenga to appoint Eric Hood as Vice Mayor.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren, German,
and Rinsema-Sybenga
MOTION PASSES
C. Setting Commission Meetings: 5:30 p.m. – 2nd and 4th Tuesdays each
month.
Motion by Commissioner Turnquist, second by Vice Mayor Hood to set the
City Commission Meetings for 5:30 p.m. the 2nd and 4th Tuesdays of each
month.
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Warren, German, Rinsema-
Sybenga, and Turnquist
MOTION PASSES
D. Setting Worksession Meetings: 5:30 p.m. – Mondays preceding the 2nd
Tuesday each month.
1
Motion by Commissioner German, second by Commissioner Johnson to
set the Worksession Meetings for 5:30 p.m. the Mondays preceding the 2nd
Tuesday of each month.
ROLL VOTE: Ayes: Gawron, Hood, Warren, German, Rinsema-Sybenga,
Turnquist, and Johnson
MOTION PASSES
E. Appointment of City Manager: Franklin J. Peterson.
Motion by Commissioner Johnson, second by Commissioner German to
appoint Franklin J. Peterson as City Manager.
ROLL VOTE: Ayes: Hood, Warren, German, Rinsema-Sybenga, Turnquist,
Johnson, and Gawron
MOTION PASSES
F. Appointment of City Clerk: Ann Marie Meisch.
Motion by Commissioner Turnquist, second by Commissioner Johnson to
appoint Ann Marie Meisch as City Clerk.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist,
Johnson, Gawron, and Hood
MOTION PASSES
G. Appointment of City Treasurer: Sarah Petersen.
Motion by Commissioner Warren, second by Commissioner Johnson to
appoint Sarah Petersen as City Treasurer.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson,
Gawron, Hood, and Warren
MOTION PASSES
H. Appointment of City Auditor: Elizabeth Lewis.
Motion by Vice Mayor Hood, second by Commissioner German to appoint
Elizabeth Lewis as City Auditor.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood,
Warren, and German
MOTION PASSES
I. Appointment of City Assessor and Deputy Assessor:
County Equalization Director Donna VanderVries
Deputy Director Dan VanderKooi
Motion by Commissioner Rinsema-Sybenga, second by Commissioner
Johnson to appoint Donna VanderVries and Dan VanderKooi as City
Assessor and Deputy Assessor.
2
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren, German,
and Rinsema-Sybenga
MOTION PASSES
J. Designation of City Fund Depositories:
Fifth Third Bank (Main Depository)
Huntington Bank
Comerica Bank
PNC Bank
Motion by Vice Mayor Hood, second by Commissioner Rinsema-Sybenga
to designate the City Fund Depositories: Fifth Third Bank (Main Depository),
Huntington Bank, Comerica Bank, and PNC Bank.
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Warren, German, Rinsema-
Sybenga, and Turnquist
MOTION PASSES
K. Designation of Firm to Act as Legal Counsel: Parmenter-O’Toole.
Motion by Commissioner Johnson, second by Commissioner Rinsema-
Sybenga to designate Parmenter-O’Toole to act as legal counsel.
ROLL VOTE: Ayes: Gawron, Hood, Warren, German, Rinsema-Sybenga,
Turnquist, and Johnson
MOTION PASSES
Meeting Adjourned at 5:56 p.m.
Respectfully submitted,
Ann Marie Meisch, MMC
City Clerk
3
CITY OF MUSKEGON
CITY COMMISSION WORKSESSION
Monday, January 8, 2018
5:30 p.m.
City Commission Chambers
MINUTES
2018-02
Present: Gawron, Hood, German, Rinsema-Sybenga, Johnson, Warren (arrived at
5:36 p.m.), and Turnquist
Absent: None
Any Other Business
Commissioner Johnson raised concerns regarding winter parking and the use of
discretion in issuing citations for violations, considering the amount of snow that we
have had.
Commissioner Johnson suggested conducting exit interviews with employees that were
leaving the employ of the city and was advised that exit interviews are currently being
offered and are conducted by the Human Resources Department for those that
participate.
Commissioner Johnson shared his thoughts on the staffing levels for the fire department
and a discussion took place regarding the same.
Adjournment The Worksession meeting adjourned at 6:11 p.m.
Respectfully Submitted,
Ann Marie Meisch, MMC – City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
JANUARY 9, 2018 @ 5:30 P.M.
MUSKEGON CITY COMMISSION CHAMBERS
933 TERRACE STREET, MUSKEGON, MI 49440
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, January 9, 2018.
Reverend Robert Henderson, First Wesleyan Church, opened the meeting with
prayer, after which the Commission and public recited the Pledge of Allegiance
to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Byron Turnquist, Debra Warren, Willie German, Jr., and Dan
Rinsema-Sybenga, City Manager Frank Peterson, City Attorney John Schrier, and
City Clerk Ann Meisch.
HONORS AND AWARDS:
A. Recognition of the Muskegon Big Reds Football team as the 2017 Division 3
State Champions Mayor Gawron presented representatives of the
Muskegon High School Big Red Football Team and their coach, Shane
Fairfield, with a Certificate of Recognition and a street sign that will be put
up naming the Big Reds as the 2017 Division 3 State Champions.
B. Recognition of La’Darius Jefferson as the 2017 MHSAA High School Football
Player of the Year Mayor Gawron presented La’Darius Jefferson with a
Certificate of Recognition and a street sign identifying him as the 2017
MHSAA High School Player of the Year.
INTRODUCTIONS/PRESENTATION:
A. Dr. Arbulu – Racial Equity Presentation Commissioner German
introduced Dr. Augustin Arbulu, Director of the Michigan Civil Rights
Commission and Dr. Arbulu gave a presentation regard racial equity and
also advised of programs available to the city to assist in this effort.
Page 1 of 6
2018-02 CONSENT AGENDA:
A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve minutes of the December 11, 2017
Worksession and the December 12, 2017 Regular meeting.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the minutes.
B. Bicycle Ordinance – SECOND READING City Manager
SUMMARY OF REQUEST: To adopt the proposed ordinance containing rules to
govern a driver of a motor vehicle overtaking a bicycle proceeding in the same
direction.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To adopt the ordinance as presented.
D. Adopt a Resolution Approving the Liquor License Application for EAT1635,
LLC for a Class C Liquor License at 1635 Beidler City Clerk
SUMMARY OF REQUEST: To adopt a resolution approving a Class C Liquor
License for Eat1635, LLC at 1635 Beidler.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Adopt a resolution approving the request for a
Class C Liquor License for EAT1635, LLC at 1635 Beidler.
E. Approval of Neighborhood Enterprise Zone Certificate – 1173 4th Street
Planning & Economic Development
SUMMARY OF REQUEST: An application for a Neighborhood Enterprise Zone
(NEZ) certificate has been received from Community enCompass for the
rehabilitation of the home at 1173 4th Street. The rehab will include upgrades to
the roof, bathroom, paint, flooring and windows and will cost about $25,000.
Community enCompass will hold the NEZ certificate in abeyance until it is
transferred to a new owner within two years. The applicant has met local and
state requirements for the issuance of the NEZ certificate.
FINANCIAL IMPACT: The property taxes will be frozen at the pre-
rehabilitated rate for the duration of the certificate.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the NEZ certificate.
Page 2 of 6
F. Ryerson Creek – Clean-up Efforts and Resolution in Support Department
of Public Works
SUMMARY OF REQUEST: The West Michigan Shoreline Regional Development
Commission and ATY Metals (Teledyne Continental Motors) are seeking funding
from the Environmental Protection Agency and Michigan Department of
Environmental Quality to continue cleanup efforts related to contaminated soils
in watersheds affecting the Great Lakes with the eventual goal of delisting
Muskegon Lake. WMSRDC is gathering support and contributions as match for
the federal funding. In an effort to provide in-kind contribution, staff have
reviewed sanitary sewer capacity and recommend allowing up to 100,000
gallons of wastewater into our system at no cost to the project. Lost revenue
associated with this request amounts to approximately $200. The project will not
restrict future development or dredging. Staff is requesting that a resolution of
support for the project be approved.
FINANCIAL IMPACT: $200
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approve resolution of support for the Ryerson
Creek Great Lakes Legacy Act contaminated sediment cleanup project.
G. City Hall East Entrance Roof Replacement Department of Public Works
SUMMARY OF REQUEST: The roof over the east entrance to City Hall needs to be
replaced due to age and improper drainage. Last spring, the project was
advertised and bids were taken with the low bid amount being $42,000. In order
to capitalize on that bid amount, commitment for the work had to be given and
materials ordered prior to the end of the calendar year. If delayed, the
increased cost of materials and labor would be $4,200. The Finance Director
confirmed that there is available funding for the work, and the City Manager
gave approval to move forward with the bid and seek Commission approval at
the January 9 meeting since there was no meeting planned for the fourth
Tuesday in December.
Staff is requesting that the budget increase be approved to fund the
replacement of the roof.
FINANCIAL IMPACT: $45,000
BUDGET ACTION REQUIRED: Increase City Hall Maintenance budget by
$45,000 in next forecast.
STAFF RECOMMENDATION: Approve budget increase for the roof
replacement for the east entrance to City Hall.
H. Community Relations Committee Resignations and Removals City Clerk
SUMMARY OF REQUEST: To accept the following resignations and removals:
Page 3 of 6
Board of Review – Resignation of Sandra Boone-Thomas
Election Commission – Resignation of Louis Spyke
Equal Opportunity Committee – Removal of Steven Santo for lack of
attendance
Housing Commission – Resignation of Jerry Lottie
Income Tax Board of Review – Removal of Jason Meekhof – moved from
jurisdiction
Local Development Finance Authority – Removal of Jason Meekhof –
moved from jurisdiction
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the resignations and removals.
I. Community Relations Committee Appointment Recommendations City
Clerk
SUMMARY OF REQUEST: To accept reappointments and appointments for
various community relations committees, boards, authorities, and commissions,
as follows:
Board of Review
Reappoint: Mary Jamieson (Citizen), Don Correll (Citizen), Clinton
Todd (Citizen), and Steve Warmington (Alternate)
Appoint: Jane Clingman-Scott (Citizen) and Martha Bottomley (Alternate)
Citizen Police Review Board
Reappoint: David Bukala (Law Enforcement Professional) and Ruby
Clark (Neighborhood Association Rep.)
CDBG/CDC
Reappoint: Kim Burr (Citizen from Ward 3) and Jeremy Lenertz (Citizen at
Large)
Appoint: Carrie Johnson (Citizen from Ward 1), Scott Banninga
(Citizen from Ward 2), and Poppy Sias-Hernandez (Citizen from Ward 4)
Construction Code Board of Appeals
Reappoint: Chad Grinwis (Architect), James Fox (Electrical), Harold
Callendar (Plumbing), and Michael McPhall (Fire)
Downtown Development Authority
Reappoint: Heidi Sytsema (Interest in the District), Jeanette Moore
(Citizen), and John Riegler (Resident of the District)
Election Commission
Appoint: Betty Roberts (Citizen) and Casey Allard (Citizen)
Equal Opportunity Committee
Page 4 of 6
Reappoint: Rosie Buchanan (Citizen from Ward 3) and Diane
Murray-McKinley (Citizen from Ward 1)
Appoint: Alfredo Hernandez-Corsen (Citizen from Ward 4)
Historic District Commission
Reappoint: Jackie Hilt (Member Local Preservation Society) and
Linda Wood (Member Local Preservation Society)
Housing Code Board of Appeals
Reappoint: Kirk Kolberg (Citizen) and Randy Mackie (Citizen)
Housing Commission
Reappoint: Maxine Lenear (Citizen)
Appoint: Kimi George (Citizen)
Income Tax Board of Review
Reappoint: Dona Bonette (Resident)
Appoint: Demario Phillips (Resident)
Local Development Finance Authority
Reappoint: Jeffery Burr (Citizen) and Rosie Buchanan (Citizen)
Appoint: Chris Byrnes (Citizen)
Local Officers Compensation Commission
Appoint: Andrew Cirner (Citizen)
Planning Commission
Reappoint: Joe Doyle (Citizen), Timothy Michalski (Citizen), and Bill Larson
(Citizen)
Zoning Board of Appeals
Appoint: William Bowman (Resident) and Bryon Mazade (Planning
Commission Member)
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To concur with the recommendations of the
Community Relations Committee and approve the reappointments and
appointments.
Motion by Commissioner Johnson, second by Commissioner German, to
approve the consent agenda as presented, except Item C.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood,
Warren, and German
Nays: None
MOTION PASSES
2018-03 ITEMS REMOVED FROM THE CONSENT AGENDA:
C. Amendment to the Zoning Ordinance – Critical Dunes – SECOND READING
Page 5 of 6
Planning & Economic Development
SUMMARY OF REQUEST: Staff-initiated request to amend Section 2310 of the
zoning ordinance to adopt a local critical dune ordinance. Act 451 of 1994, the
Natural Resources and Environmental Protection Act, allows municipalities to
enact their own critical dune ordinance and enforce it themselves, rather than
relying on the Michigan Department of Environmental Quality to do so. Staff
anticipates that this will speed up the approval process for projects located in
critical dune areas.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the zoning ordinance amendment.
COMMITTEE RECOMMENDATION: The Planning Commission unanimously
recommended approval of the ordinance amendment at their November 16
meeting.
Motion by Commissioner Warren, second by Commissioner Johnson, to approve
the zoning ordinance amendment.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren, German, and
Rinsema-Sybenga
Nays: None
MOTION PASSES
ANY OTHER BUSINESS:
Commissioner German received some complaints about the snow that ends
up at the end of driveways. Commission German also raised the issue of guns
being fired in the city on New Year’s Eve and everyone was reminded that
this is not okay. Fireworks are okay 24 hours before and after a holiday.
Commissioner Johnson raised the issue of discretion being exercised by the
police department in issuing citations for winter parking ordinance violations.
It has been difficult for some to find anywhere to park, off of the street, due
to the amount of snow the city was hit with recently.
PUBLIC PARTICIPATION: No comments were received from the public.
ADJOURNMENT: The City Commission Meeting adjourned at 6:43 p.m.
Respectfully Submitted,
Kimberly Young, Deputy City Clerk
Page 6 of 6
Date: January 17, 2018
To: Honorable Mayor and City Commissioners
From: CITY CLERK’S OFFICE
RE: Special Event Liquor License – Farmers Market
SUMMARY OF REQUEST: The Muskegon Farmers Market will be hosting a Dining
in the Dark event on Wednesday, February 14, 2018 at the Farmers Market and we
are requesting a liquor license including spirits. Proceeds will benefit the Farmers
Market.
FINANCIAL IMPACT: $50 permit from the State for every date requested and $75
bond.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the request.
COMMISSION MEETING DATE: January 23, 2018
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish.
Dangerous Building Case #: EN1715069 -330 Catawba Ave
(garage only)
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the Garage structure
located at 330 Catawba Ave is unsafe, substandard, a public nuisance and that
it be demolished within thirty (30) days. It is further requested that administration
be directed to obtain bids for the demolition of the structure and that the Mayor
and City Clerk be authorized and directed to execute a contract for demolition
with the lowest responsible bidder or staff may issue infraction tickets to the
owner, agent or responsible party if they do not demolish the structure.
Location and ownership: This structure is located on Catawba Ave between
Spring Street and Pine Street in the McLaughlin Neighborhood and is owned by
Tonya & Vincent Vandergeld, 330 Catawba Ave. Muskegon.
Staff Correspondence: A property maintenance notice to repair was sent on 9-
11-2017, with no response. A “final” notice to repair was sent on 9-25-2017, with
no response.
The Notice & Order was sent on 11-7-2017. A ten notice was sent on 11-22-
2017. On 12-04-2017, the HBA declared the garage structure substandard and
dangerous.
Financial Impact: General Funds
Budget action required: None
State Equalized value: $14,400 (all structures)
Garage Assessed Value: $5,707
Estimated cost to repair garage: $2,800
Staff Recommendation: To concur with the Housing Board of Appeals decision
to demolish the garage structure only on the property
Owner Contact:
No contact with the owner(s) throughout the process. Owner(s) did not attend
the HBA meeting.
Permits obtained: None
DANGEROUS BUILDING INSPECTION
Enforcement # EN1715069
Property Address: 330 CATAWBA AVE (garage only)
Parcel # 24-205-264-0006-00
Date completed: September 11, 2017
DEFICENCIES:
The garage must be repaired or removed. Repairs to include:
1) New roof, to include new decking
2) Siding has peeling paint; scrape & repaint
3) Window is broken or missing; replace window or board up and
paint to match garage
4) Overhead door; replace or repair
5) Remove all construction waste material from garage.
Jay Paulson, Inspector
Based upon my recent inspection of the above property I determined that the structure
meets the definition of a Dangerous Building and/or Substandard Building as set forth in
Section 10-61 of the Muskegon City Code.
SECTION 116.3 Notice (UNSAFE STRUCTURES AND EQUIPMENT)
If an unsafe condition is found, the building official shall serve on the owner, agent or person in
control of the structure, a written notice that describes the condition deemed unsafe and specifies
the required repairs or improvements to be made to abate the unsafe condition, or that requires
the unsafe structure to be demolished within a stipulated time. Such notice shall require the
person thus notified to declare immediately to the building official acceptance or rejection of the
terms of the order.
If you disagree with the decision of the City Commission, you have the right to
file a petition for superintending control in the Circuit Court for the County of Muskegon
within 21 days after the City Commission concurs.
Photos of the garage at 330 Catawba Ave
COMMISSION MEETING DATE: January 23, 2018
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order to
Demolish. Dangerous Building Case #: EN1714550 – 910 Turner Ave
SUMMARY OF REQUEST: This is to request that the City Commission Concur with the
findings of the Housing Board of Appeals that the structure located at 910 Turner
Ave is unsafe, substandard, a public nuisance and that it be demolished within thirty
(30) days. It is further requested that administration be directed to obtain bids for the
demolition of the structure and that the Mayor and City Clerk be authorized and directed
to execute a contract for demolition with the lowest responsible bidder or staff may issue
infraction tickets to the owner, agent or responsible party if they do not demolish the
structure.
Location and ownership: This structure is located on Turner Ave between Getty
Street and the dead end. The property is located in the Nelson Neighborhood. The
structure is owned by Cherri Murphy, 910 Turner Ave, Muskegon MI 49444.
Staff Correspondence: The “notice & order to repair” was sent on 12/06/2017. A “10
day notice” was sent on 12/22/2017 for the January 4, 2018 HBA hearing. On January
4, 2018 the HBA declared the structure substandard and dangerous.
Financial Impact: General Funds
Budget action required: None
State Equalized value: $12,600
Estimated cost to repair: $45,000
Staff Recommendation: To concur with the Housing Board of Appeals decision to
demolish all structures on the property
Owner Contact: No contact with the owner since the September 28, 2017 inspection.
Permits obtained: None
DANGEROUS BUILDING INSPECTION
Enforcement # EN1714550
Property Address: 910 TURNER AVE
Parcel # 24-595-000-0019-00
Date completed: September 28, 2017
DEFICENCIES:
1. Front porch vertical supports are rotted or not attached correctly. Failure of
these supports will cause the front porch to collapse.
2. Records indicate the water has been shut off since July of 2014.
3. Owner said furnace was not in operation
4. No working smoke detectors within the home
5. A large amount of animal feces on the floors of the home
6. A large amount of trash, debris and furniture creating a high fire load
7. Drywall/ plaster missing or has holes
8. Windows are broken, missing or boarded. Windows cannot be boarded
shut in the bedrooms as to prevent emergency egress
9. Roof shingles are missing and have curled
10. Door have holes and do not fit or shut correctly
11. A large amount trash and debris in the yard
12. Garage is leaning and must be repaired or removed
Based upon my recent inspection of the above property I determined that the structure meets the
definition of a Dangerous Building and/or Substandard Building as set forth in Section 10-61 of
the Muskegon City Code.
If you disagree with the decision of the City Commission, you have the right to file a
petition for superintending control in the Circuit Court for the County of Muskegon within 21
days after the City Commission concurs.
PHOTOS of 910 Turner Ave
COMMISSION MEETING DATE: January 23, 2018
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order to
Demolish. Dangerous Building Case #: EN1714727 – 1838 Jiroch St.
SUMMARY OF REQUEST: This is to request that the City Commission Concur with the
findings of the Housing Board of Appeals that the structure located at 1838 Jiroch St. is
unsafe, substandard, a public nuisance and that it be demolished within thirty (30) days.
It is further requested that administration be directed to obtain bids for the demolition of
the structure and that the Mayor and City Clerk be authorized and directed to execute a
contract for demolition with the lowest responsible bidder or staff may issue infraction
tickets to the owner, agent or responsible party if they do not demolish the structure.
Location and ownership: This structure is located on Jiroch St between East Laketon
Ave and East Holbrook Ave in the Marsh Field Neighborhood. The property is owned by
Tineno J. Ferguson, 5109 Cherry Creek Pkwy N, Columbus, OH 43228.
Staff Correspondence: Fire occurred on July 13, 2017. The first “notice to repair”
was sent on 08/08/2017. A “final notice to repair” was sent on 09/08/2017. The first
“Notice & Order” was sent on 10/03/2017. The second “Notice & Order” was sent on
12/06/2017 for the January 4, 2018 HBA hearing. On January 4, 2018, the HBA
declared the structure substandard and dangerous.
Financial Impact: Fire Escrow Funds
Budget action required: None
State Equalized value: $19,500
Estimated cost to repair: $35,000
Staff Recommendation: To concur with the Housing Board of Appeals decision to
demolish all structures on the property
Owner Contact: The owner made contact with the inspections department on
09/27/2017 and scheduled an interior inspection for 09/29/2017. The inspection report
was sent to the owner and on 10/03/2017, the owner called the inspections department
and stated she would be repairing the home. The owner was advised a written plan of
abatement must be submitted and approved before any permits can be issued and all
work must be completed by licensed contractors as this home is a rental unit. Owner’s
relatives tried to obtain permits to repair but were denied. No contact from owner until
January 3, 2018. The owner called and said she hired a contractor to complete the
repairs and thought the contractor obtained the necessary permits. Owner was advised
the case would be presented at the HBA meeting on January 4, 2018 and she or a
representative can testify at the meeting. On January 4, 2018, the HBA declared the
home as dangerous. No one testified on the owners behalf.
On January 5, 2018, the owner called and wanted to know the outcome of the HBA
meeting. The owner was advised the home was declared dangerous. The owner asked
if she could hire contractors from Ohio to do the work as she had not hired anyone to
complete the work. The owner was advised she could hire an Ohio contractor to act as
a “general” contractor but the permits must be obtained by Michigan licensed
contractors. The owner advised she will have the contractor contact the inspections
department once she hires one. No further contact from owner or any contractor.
Permits obtained: An electrical permit was issued on error and revoked.
FIRE INSPECTION REPORT
Enforcement # EN1714727
Property Address: 1838 JIROCH ST
Parcel # 24-675-004-0020-00
Date completed: September 29, 2017
DEFICENCIES:
Plumbing and Mechanical:
1) Plumbing - Replace plumbing system to code.
Mechanical - Clean duct and verify furnace condition or replace to code
Electrical:
1) House to be rewired to code
2) Smoke alarms to be installed to code
3) Electric service to be replaced to code
Note: House was recently rewired to without the required permits or inspections; wire is
dated 2016
Building:
1) Entire main floor area: All rooms, including bath, bedrooms, kitchen, living room,
dining area must be gutted
2) New Windows - all rooms must have new windows meeting the Energy Code
requirements
2) All new wiring per electrical inspector's requirement
3) All new insulation, drywall, trim and floor coverings
4) All new doors
5) Exterior: Doors, door trim and window trim must be replaced
6) Exterior: Any soffits and fascia that are missing or damaged must be replaced
Based upon my recent inspection of the above property I determined that the structure meets the
definition of a Dangerous Building and/or Substandard Building as set forth in Section 10-61 of
the Muskegon City Code.
If you disagree with the decision of the City Commission, you have the right to file a
petition for superintending control in the Circuit Court for the County of Muskegon within 21
days after the City Commission concurs.
PHOTOS OF 1838 JIROCH ST
COMMISSION MEETING DATE: January 23, 2018
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order to
Demolish. Dangerous Building Case #: EN1713225 – 1934 Hudson St
SUMMARY OF REQUEST: This is to request that the City Commission Concur with the
findings of the Housing Board of Appeals that the structure located at 1934 Hudson
St is unsafe, substandard, a public nuisance and that it be demolished within thirty (30)
days. It is further requested that administration be directed to obtain bids for the
demolition of the structure and that the Mayor and City Clerk be authorized and directed
to execute a contract for demolition with the lowest responsible bidder or staff may issue
infraction tickets to the owner, agent or responsible party if they do not demolish the
structure.
Location and ownership: This structure is located on Hudson St between Windsor
Ave and Young Ave in the Campbell Neighborhood. The structure is owned by Robert &
Diane Dempsey, 310 Vashti Ln, Muskegon, MI 49442.
Staff Correspondence: The “Notice & Order” was sent on 07/05/2017 for the August
3, 2017 HBA meeting. The HBA tabled the case for 30 days.
A “10 day notice” was sent on 08/28/2017 for the second HBA hearing on September 7,
2017. The HBA tabled the case for 30 days.
A “10 day notice” was sent on 09/25/17 for the third HBA hearing on October 5, 2017.
The HBA tabled the case for 60 days.
A “10 day notice” was sent on 11/21/17 for the fourth HBA hearing on December 7,
2017. On December 7, 2017 the HBA declared the structure substandard and
dangerous.
Financial Impact: General Funds
Budget action required: None
State Equalized value: $12,100
Estimated cost to repair: $19,300
Staff Recommendation: To concur with the Housing Board of Appeals decision to
demolish all structures on the property
Owner Contact:
August 3, 2017 HBA meeting: The owner appeared at the HBA and stated he was going
to repair the home and sell the home. The owner explained to the HBA his wife is on a
list to have a liver transplant and didn’t when the transplant would occur and he needed
more time to complete the repairs on the home. The HBA tabled the case for 30 days
with the agreement an interior inspection must be completed.
September 5, 2017 HBA meeting: Owner did schedule an interior inspection for
August 8, 2017 but canceled due to illness. No further contact with owner. The
owner asked the HBA for more time and the HBA granted the owner 30 days with
the condition the interior inspection must be completed and all outstanding fee’s
and fine’s with the City must be paid.
October 5, 2017 HBA meeting: On 10-4-17, the owner came into the office and
wanted a permit to side the home. The owner was advised he must have an interior
inspection and pay the outstanding City fees as required by the HBA. Owner paid
for his fees and scheduled the interior inspection for 11am on October 5, 2017, the
day of the HBA meeting. The inspection was completed and the owner was
informed he must provide a plan of abatement for EACH listed code violations.
The owner was provided a complete list of code violations via email shortly after
the inspection. Owner advised at the inspection he might not show for the HBA
hearing tonight. Just before the HBA meeting, the owner emailed inspector
Paulson and stated he would not be at the meeting and he was working on his plan
of abatement. The owner requested more time to complete his plan of abatement
and wanted to begin work as soon as possible.
The HBA granted the owner 60 days to provide a plan of abatement with a
reasonable timetable for completion, obtain the necessary permits to begin the plan
of abatement. The owner must report back to the HBA at the December 7, 2017 on
his progress.
December 7, 2017 HBA meeting: The owner sent inspector Paulson an email
stating he has been in Minnesota with his wife through the entire month of
November as his wife received her liver transplant. The owner did not attend the
HBA meeting but asked inspector Paulson to read his email to the HBA requesting
more time. The HBA declared the home as dangerous. No further contact from the
owner.
Additional Information: Neighbors testified at both the November & December
HBA meeting’s regarding the condition of the home and displeasure with the
progress with the repairs.
Permits obtained: None
DANGEROUS BUILDING INSPECTION
Enforcement # EN1713225
Property Address: 1934 HUDSON ST
Parcel # 24-175-000-0080-00
Date completed: July 5, 2017
DEFICENCIES: Exterior Only
1. Siding is rotted, missing and has peeling paint in numerous locations
2. Windows are broken or missing
3. Windows have rotted sills, sashes and peeling paint
4. Roof is deteriorated and must be replaced
5. Soffits and fascia are rotted, have peeling paint or missing
6. Foundation has cracks. Foundation entry door is missing (currently
boarded close)
7. Front entry cement steps have large cracks and sections are missing
8. Light globe is missing on rear entry door
9. Gas & electrical meters are currently attached to the home
10. Nine “enforcement” actions for trash, long grass or brush since 2014
11. Vacant since April of 2015
Date completed: October 5, 2017
DEFICENCIES: Interior Only
1. Electrical panel cover is missing
2. Front and rear entry steps must be replaced with approved handrails
3. Foundation cracks & openings must be sealed
4. Unable to determine the condition of the furnace. Furnace must be
inspected by a licensed contractor and certified safe & operational
5. Drywall missing throughout the home and must be replaced. Insulation in
the exterior walls and ceiling must be replaced where drywall is missing
6. Hardwired smoke detectors must be installed in locations as prescribed by
code
7. Current bedroom windows do not meeting egress size requirements. All
new windows must be installed to meet energy, building and fire egress
requirements
8. All damaged interior doors must be replaced
9. The stairway to upper bedroom(s) is too steep as this area was not
designed to be a sleeping area. Steps must be replaced to code or upper
floor and cannot be designated for sleeping
10. The upper stairway will need a handrail
11. Bathroom needs new flooring, drywall, plumbing repairs, sink and shower
faucets
12. New paint throughout the interior of the home
13. Kitchen cabinets need repair and paint
14. The floor coverings throughout the interior must be replaced
15. Kitchen plumbing is damaged or missing
Based upon my recent inspection of the above property I determined that the structure meets the
definition of a Dangerous Building and/or Substandard Building as set forth in Section 10-61 of
the Muskegon City Code.
If you disagree with the decision of the City Commission, you have the right to file a
petition for superintending control in the Circuit Court for the County of Muskegon within 21
days after the City Commission concurs.
PHOTOS of 1934 Hudson St
COMMISSION MEETING DATE: January 23, 2018
TO: Honorable Mayor and Commissioners
FROM: Jeffrey Lewis, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order to
Demolish. Dangerous Building Case #: EN1710465 – 2247 Valley St
SUMMARY OF REQUEST: This is to request that the City Commission Concur with the
findings of the Housing Board of Appeals that the structure located at 2247 Valley St is
unsafe, substandard, a public nuisance and that it be demolished within thirty (30) days.
It is further requested that administration be directed to obtain bids for the demolition of
the structure and that the Mayor and City Clerk be authorized and directed to execute a
contract for demolition with the lowest responsible bidder or staff may issue infraction
tickets to the owner, agent or responsible party if they do not demolish the structure.
Location and ownership: This structure is located on Oak Ave between East Hackley
and East Barney in the East Muskegon Neighborhood. The structure is owned by
James Duncan, 1019 Moorings Ct, Muskegon MI 49445.
Staff Correspondence: A notice to repair or remove the structure was sent on May 4,
2017. The owner provided information the home was under bankruptcy. A final notice to
repair was September 9, 2017. The “notice & order to repair” was sent on November 7,
2017. A “10 day notice” was sent on December 22, 2107 for the January 4, 2018 HBA
hearing. On January 4, 2018 the HBA declared the structure substandard and
dangerous.
Financial Impact: General Funds
Budget action required: None
State Equalized value: $10,600
Estimated cost to repair: $18,600
Staff Recommendation: To concur with the Housing Board of Appeals decision to
demolish all structures on the property
Owner Contact: On November 11, 2017, Ms. Duncan contacted the inspection
department and stated they are going to repair the home and sell it. On December 5,
2017, a written plan was submitted by Ms. Duncan. Ms. Duncan asked for 2 weeks to
obtain the building permits due to a death in the family. No permits were obtained or
further contact from the owner. The home was placed on the January 4, 2018 HBA
agenda.
Permits obtained: None
DANGEROUS BUILDING INSPECTION
Enforcement # EN1710465
Property Address: 2247 VALLEY ST
Parcel # 24-860-000-0159-00
Date completed: October 20, 2017
DEFICENCIES:
1. Front living room window has been removed and now is boarded. Interior wall
studs, sheeting, insulation and drywall or plaster has been exposed to the
elements.
2. New windows have been installed without weather flashing or trim.
3. Siding is missing or not complete around the entire home
4. Front entry door window is broken out
5. Wood rear entry door is rotted and damaged and must be replaced
6. Electrical service must be upgraded to a minimum of 100 amps. The current
electrical service mast is wood and must be replaced with a rigid steel pipe
approved for electrical service
7. Soffits and fascia are rotted, not attached, or missing
NOTE: This violation list depicts an exterior only inspection
Jay Paulson, Inspector
Based upon my recent inspection of the above property I determined that the structure meets the
definition of a Dangerous Building and/or Substandard Building as set forth in Section 10-61 of
the Muskegon City Code.
If you disagree with the decision of the City Commission, you have the right to file a
petition for superintending control in the Circuit Court for the County of Muskegon within 21
days after the City Commission concurs.
PHOTOS of 2247 Valley St
Commission Meeting Date: January 23, 2018
Date: January 18, 2018
To: Honorable Mayor and City Commissioners
From: Planning & Economic Development
RE: Request to amend the Planned Unit Development (PUD) at
1740 E Sherman Blvd
SUMMARY OF REQUEST:
Request to amend the PUD at 1740 E Sherman Blvd to allow for the addition of a new
5,600 sf out-building and to increase the signage allotment.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Staff recommends approval of the final PUD.
COMMITTEE RECOMMENDATION:
The request was unanimously recommended for approval at the December 14 Planning
Commission meeting.
PLANNING COMMISSION STAFF REPORT EXCERPT
Hearing, Case 2017-31: Request to amend the final Planned Unit Development at 1740 E
Sherman Blvd to allow construction of a new out-building and to increase the size of the
existing pole sign, by Pacifica Companies.
SUMMARY
1. The property at 1740 E Sherman Blvd measures just under seven acres and is owned
by Pacifica Muskegon, LLC. It is part of a Planned Unit Development (PUD) that
also includes about 10.5 acres of retail development owned by RCG-Muskegon, LLC.
CRC Muskegon, LLC also owns about 0.7 acres of property, which is the Fazoli’s
restaurant. These three property owners are all under the same PUD. Pacifica
Muskegon, LLC is proposing to construct a new out-building on its property, which
would be located just east of the existing Fazoli’s building.
2. The new building will be set up for two separate tenants. The tenant closest to
Sherman would have 2,595 sq ft of space and the back tenant would have 2,995 sq ft
of space.
3. The parking lot would be reconfigured and four new landscaping islands would be
added. The new traffic pattern created will allow for a drive thru window for the new
building. Parking spaces would be restriped and there would be 32 parking spaces
available for the new building. A landscaping plan has not been included.
4. The applicant also has two sign requests as part of this development. They would like
to add a 10 x 10 monument sign in front of the new out-building that both new
businesses would share. There are currently three existing out-buildings (Panera
Bread, Fazoli’s, closed Chinese Buffet) and none of them have a separate monument
sign in front of their buildings. This new out-building would be the only out-building
with a monument sign in this development. They would also like to increase the size
of the existing large freestanding sign facing Sherman Blvd. There are currently two
free-standing pole signs on site, one facing Sherman Blvd and one facing the
highway. The zoning ordinance allows for both signs and the addition of even more,
since there are several parcels and multiple business congregated together. However,
both signs are larger than what is normally allowed by the ordinance. An exception
was made as part of the original PUD process. They are now looking to increase the
size of the Sherman Blvd sign from 33’ feet tall and 326 sf total to 35.5’ tall and 356
sf total. This will be to accommodate the three new retail suites going in the former
Target suite.
5. Please see the enclosed site plan and sign renderings.
6. Notice was sent to all property owners/tenants within 300 feet of this property. At the
time of this writing, staff has not received any comments from the public.
Zoning Map
Aerial Map
Area where new out-building will be located at 1740 E Sherman Blvd
Existing sign on Sherman Blvd to be enlarged
Area in front of Fazoli’s (no monument signs are currently located in this area)
CITY OF MUSKEGON
RESOLUTION #2018-
RESOLUTION FOR FINAL PLANNED UNIT DEVELOPMENT APPROVAL FOR 1740 E
SHERMAN BLVD
WHEREAS, a petition to amend the Planned Unit Development at 1740 E Sherman Blvd was
received; and,
WHEREAS, the applicant is requesting to add a 5,600 sf out-building with a drive thru and
increase the sign allotment; and,
WHEREAS, any additional requests for modifications to the final PUD will constitute a public
hearing and an amendment to the final plan;
WHEREAS, proper notice was given by mail and publication and public hearings were held by
the City Planning Commission and by the City Commission to consider said petition, during
which all interested persons were given an opportunity to be heard in accordance with provisions
of the Zoning Ordinance and State Law; and
WHEREAS, the Planning Commission and staff have recommended approval of the Final
Planned Unit Development and associated site plan; and
NOW, THEREFORE, BE IT RESOLVED that the recommendation by staff and the Planning
Commission be accepted and the final Planned Unit Development is hereby approved.
Adopted this 23rd day of January, 2018
Ayes:
Nays:
Absent:
By:
Stephen J. Gawron
Mayor
Attest:
Ann Meisch
Clerk, City of Muskegon
CERTIFICATE (Final PUD 1740 E Sherman Blvd)
The undersigned, being the duly qualified clerk of the City of Muskegon, Muskegon
County, Michigan, does hereby certify that the foregoing is a true and complete copy of a
resolution adopted by the City Commission of the City of Muskegon, at a regular meeting of the
City Commission on the 23rd day of January, 2018, at which meeting a quorum was present and
remained throughout, and that the original of said ordinance is on file in the records of the City of
Muskegon. I further certify that the meeting was conducted and public notice was given pursuant
to and in full compliance with Act No. 267, Public Acts of Michigan of 1976, as amended, and
that minutes were kept and will be or have been made available as required thereby.
DATED: ___________________, 2018. _______________________________________
Ann Meisch
Clerk, City of Muskegon
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AGENDA ITEM NO. _______________
CITY COMMISSION MEETING __________________________
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: January 18, 2018
RE: Authorization Engage Fletcher & Sippel
SUMMARY OF REQUEST:
City staff is requesting authorization to enter into a service agreement with Fletcher & Sippel, LLC in
an effort to secure the elimination of the unused railroad track that currently traverses the Windward
Pointe parcel. At this time, we are only formally seeking the abandonment of this section of the track,
but expect that our success in doing so may positively impact our ability to remove additional sections
running from downtown through Lakeside.
FINANCIAL IMPACT:
Not to exceed $33,000.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To approve the request and authorize the city manager to enter into the service agreement with Fletcher
& Sippel.
COMMITTEE RECOMMENDATION:
None.
AGENDA ITEM NO. _______________
CITY COMMISSION MEETING __________________________
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: January 18, 2018
RE: Authorization Progressive AE
SUMMARY OF REQUEST:
City staff is requesting authorization to engage Progressive AE to undertake the architectural design
work associated with the planned downtown convention center. Engaging an architectural firm is the
next step in making final determinations of the size, location, amenities, and costs associated with the
convention center. Total architectural and engineering fees are expected to be $832,800, plus
reimbursable expenses. 100% of related costs will be reimbursed through county accommodations
tax receipts.
FINANCIAL IMPACT:
$832,800, plus reimbursable expenses.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To approve the request and authorize the city manager to enter into the service agreement with
Progressive AE.
COMMITTEE RECOMMENDATION:
None.
City of Muskegon
Downtown Muskegon Convention Center
Professional Architectural and Engineering Services Proposal
January 11, 2018
1811 4 Mile Road NE
Grand Rapids, MI 49525
phone 616.361.2664
fax 616.361.1493
progressiveae.com
January 11, 2018
Frank Peterson
City Manager
City of Muskegon
933 Terrace Street
Muskegon, MI 49440
RE: Downtown Muskegon Convention Center
2018 Project Scope
Dear Frank:
Today, we expect our community convention centers to be more than simple meeting spaces. They must also serve
as a place to connect, work, play, learn and escape. As a local asset, the Downtown Muskegon Convention Center
will support Muskegon area businesses in many ways. Yet, convention and event environments are also economic
generators that often have larger financial impacts on the regions they serve, bringing in additional revenue for
hotels, restaurants, retailers and more. Understanding your needs, and the needs of community stakeholders, is at
the core of the Progressive AE’s design process.
Our hope is to continue to excite you and your community throughout the remainder of the design process. We
believe in an inclusive process, one where members of the community are encouraged to dream and participate.
The results so far have helped set design goals that will challenge each of us to stretch our definitions of convention,
education, and socialization. In addition, the following are just a few of the questions we look forward to answering
with you.
How do we create environments that both facilitate and inspire?
What events can we help bring to Muskegon?
How can our Performance-based Design process support your community’s vision?
How will architecture convey the rich history of the lakeshore community?
It is this journey, and the aim to create memorable and positive experiences, that will frame our collective
expectations for a community-based event center in Muskegon. With you we have already actively sought out a
deeper understanding of social space design and its impact on personal experience. From our experience on the
DeVos Place Convention Center in Grand Rapids through working with anthropologists and social scientists, we
asked and answered the question, “How do people connect, share, and learn?” What we found is that the most
successful social spaces blend transparency, flexibility, and connection to nature. These principles were also applied
to our work on the Blue Water Area Convention Center, in Port Huron, Michigan, which has a very similar program
and scale to the project we have outlined with you. We welcome the opportunity to apply our years of research and
experience to the process of designing your new convention center.
Thank you again for this opportunity; we are excited and looking forward to working together with you on this
important intiative for the City of Muskegon.
James Horman, AIA, RA, LEED AP, NCARB
Principal, Community Practice Leader
Table of Contents
Tab 1 - Project Understanding
Tab 2 - Outline Methodology
Tab 3 - Statement of Experience
and Qualifications
Tab 4 - Comparable Projects
Tab 5 - Supporting Materials
Tab 6 - Estimated Timeline
Tab 7 - Professional Compensation
TAB 1 - PROJECT UNDERSTANDING
Downtown Muskegon Convention Center Project Understanding
The following information outlines the project parameters and new construction location for a new
convention center in Downtown Muskegon.
Project Parameters
Location: 4th Street between Shoreline Drive and Western Avenue
Construction budget: $12,000,000
Size of new construction: 45,500 square feet +/-
Stories: One
Elevation: Western Avenue, Holiday Inn 1st floor level
Parking: 895 4th Street and/or 372 Morris Avenue
Finance vehicle: City of Muskegon sponsored municipal bonds
Operational management: Parkland Properties of Michigan
Hospitality: Provided for by Holiday Inn Muskegon-Harbor
Project Timeline
Visioning Community Engagement 2016 January-March
Programming & Conceptual Design April-September
Project Cost Estimating October-December
Conceptual design refinement 2017
Design and documentation 2018
Construction commencement 2019
Graphic Plan:
The attached graphic has been created to support further study and design which will inform the design of
new construction and renovation of existing hotel meeting rooms, kitchen and back of house operational
space.
TAB 2 - OUTLINE METHODOLOGY
It’s How We Work with You
Our process provides a structured framework that supports everything we do – from the first client
meeting to the project’s post occupancy review. Behind this framework is a powerful set of tools for
producing exceptional work. The process is proven and it’s unwavering.
We’re curious people obsessed with doing good work today, but also understanding how to do better
work tomorrow. Why? Because your success matters to us. We predicate our recommendations on
the vision you are working to achieve. We employ certain measures, design and validation checkpoints
throughout your project. We assess organizational performance improvements. We believe that a strong
focus on helping you plan and making purposeful decisions that support your goals is time well spent.
The central strength of our process is the ability to “build consensus from a diverse group of
stakeholders.” Each step supports, builds and informs the next. Below comprehensively represents
the steps we go through on every project. On larger projects, these may be organized over weeks. On
smaller engagements, we can attack the project in a few hours. What’s important is that our team takes
a structured approach to understanding the project goals and priorities from initiation and carries them
through past project occupancy.
WORK PLAN - Frame, Aspire, Create, Integrate
(“Pre-Design - Design Development”)
Frame Identify current conditions.
The foundation of our process is derived from a thorough understanding of an
organization’s current state, strategy and objectives. We believe it is an essential
reference when defining future opportunities. Integral to our planning and design
process, we will first “Frame” the project understanding, the team and decision
makers, existing conditions, and the program requirements for the project. For
a community-oriented convention center this includes understanding how many
different groups or functions can all make great use of the space for their specific
event.
Key activities:
• Determine with you prior to the beginning of our work for the project its
decision makers and those other voices who will need to be engaged. We’ll
work to understand all the different ways the new facility might be used and
be intentional about capturing all stakeholder voices.
• We’ll present options for streamlining the project, selecting with you a
project delivery method appropriate for your priorities, budget and schedule.
• Assess the American 1 Event Center under consideration to confirm the
master planning and project work already complete can be realized, and to
discover any potential challenges prior to beginning design.
• Interview stakeholders to gain an in-depth understanding of their needs and
their definition of a successful project.
Aspire Imagine future success.
We will then “Aspire” to what future success means for the City of Muskegon.
We will establish design principles that define success for the project and guide
future decision making. Through visioning meetings with stakeholders, the
“Aspire” phase overlays the technical requirements of the project learned during
“Frame” with the needs and goals of the users and how to best align the project
with the stakeholders mission and values.
Key activities:
• Align the functional requirements discovered during Frame with the project
aspirations of the Fair Board and County Commissioners.
• Engage stakeholders and the community, to understand their needs for the
project.
• Create “Design Principles” and prioritize the requirements of the project in
light of these principles.
Create Discover conceptual direction.
Our design team will then work with you to “Create” the design for your project,
exploring conceptual options to accomplish the goals and scope of the project
envisioned within the established budget and schedule. Typically, the conceptual
designs produced during “Create” are developed in an intense, on-site interaction
with the project stakeholders. This immersive experience allows a broad range of
input from the stakeholders and community and allows us to explore many options
quickly and efficiently. During the Create phase we bring value to the project through
innovative design solutions and value to the process by achieving early alignment on
key design decisions.
Key activities:
• Explore multiple options with project stakeholders for locating the new
convention center on the property.
• Develop concept plans for the preferred location of the event center that will be
the basis for the development of the design.
• Throughout the Create process, we’ll work with our internal cost estimator to
confirm the preferred concepts are aligned with the project budget and schedule.
Integrate Advance client aspirations.
Our team of designers, architects, and engineers will then “Integrate” the
established design concept, detailing the specific design solutions for the
projects and producing the documents needed for construction. Throughout the
process, the team will consult with the Fair Board and County Commissioners
and the Design Principles developed during the “Aspire” phase to ensure that
solutions reflect project priorities.
Schematic design initiatives and deliverables:
• Develop a site plan with hard and soft scape directions
• Develop a refined floor plan
• Develop building sections
• Develop interior and exterior elevations and perspective sketches
• Preliminary selection of major building systems
• Estimate reconciliation with designers and engineers
• Present schematic design package to owner
• Owner approval to proceed with design development
Design development initiatives and deliverables:
• Develop the schematic design documents in more detail
• Refine building details and finishes
• Diagrammatic layouts of building systems
• Create an outline specification identifying major materials and systems
• Estimate reconciliation with designers and engineers
• Present design development package to owner
• Owner approval to proceed with construction documents
In accordance with the RFQ, we will pause after the Design Development phase
so County Commission can review the package that has been created along with
the budget and schedule and confirm it is truly the direction towards success for
the project and the community.
WORK PLAN - Integrate cont. and Validate
(“Construction Documents and Construction Management”)
Integrate Construction documents initiatives and deliverables:
cont. • Final detailing and coordination with designers, engineers and construction
manager
• Estimate reconciliation with designers, engineers and construction manager
• Present construction documents package to owner
• Owner approval to proceed with bidding and negotiations
• Issue documents for bidding and negotiations
• Submit for building permits
Bidding and negotiations for construction key initiatives:
• Assist the construction manager with pre-bid meetings
• Answer questions from trade contractors
• Assist the construction manager with securing competitive pricing from
trade contractors
• Owner approval to proceed with construction
• Construction manager awards trade contracts
Construction key initiatives:
• Periodic site visits to become familiar with progress and quality
• Respond to questions that arise during construction
• Review submittals and shop drawings
• Review and certify certificates for payment for the construction manager
• Review construction manager’s punch-list
• Provide substantial and final completion inspections
• The owner takes occupancy of the building
Validate Measure performance.
Finally, Progressive AE will “Validate” the design following occupancy, to
assure the strategic objectives and goals for the project were realized, making
adjustments as possible to further improve the building’s performance, and
program’s success.
Key activities:
• Upon project completion, meet to review that Design Principles for the
projects have been met and to celebrate the success of the team in bringing
meaning and value to these transformational projects.
TAB 3 - STATEMENT OF EXPERIENCE AND QUALIFICATIONS
James Horman, AIA, RA
LEED AP, NCARB
Principal
Community Practice Leader
hormanj@progressiveae.com
616.447.3322
Jim has 26 years of experience Muskegon County
and lends his creative talents Muskegon County Convention Center Study
and thoughtful insight to Principal for a concept design study to help the Muskegon community visualize
assist clients in realizing the scope, design, funding, construction, and management/operation of a new
their vision and creating convention center. Our convention center concept design study provided the
workable solutions. His strong community, hospitality partners, and local municipal planning professionals a vision
communication skills allow of how a downtown convention center would be incorporated into development of
him to express his designs in downtown Muskegon, and how its development would impact the streetscape and
a manner that is collaborative; current/future retail business in the downtown area.
the foundation of his ability
to build lasting client St. Clair County
relationships. Blue Water Area Convention Center
Principal on a new 35,000 square feet convention center. The Blue Water Convention
Center features state-of-the-art meeting and event space alongside the beautiful St.
Clair River and impressive Blue Water Bridge. The center’s design takes advantage of
Education its unique location and spectacular views. Meeting and event rooms feature floor-to-
Bachelor of Environmental ceiling windows to maximize daylighting and provide for a natural and scenic backdrop.
Design, Architecture, Miami The highlight of the center is a flexible 20,000-square-foot ballroom that can meet the
University needs of almost any event. An exterior riverside patio provides guests the opportunity to
further enjoy the center’s unique location and views.
Master of Science, Architecture,
The University of Michigan Grand Action Committee
Downtown Market Grand Rapids
Senior architect for a year-round 130,000 square feet mixed-use complex promoting
local food products, agriculture industry, independent businesses and healthy
lifestyles. Project includes Brownfield Redevelopment of former warehouse structures
and site, indoor market with 24 permanent vendor stalls, up to 40 outdoor farmer’s
market shed stalls, indoor and outdoor fresh food retailing, 5,000 square feet of
restaurant and 4,500 square feet of retail space, educational and office space,
rooftop greenhouses, demonstration kitchen, 5,000 square feet incubator kitchen,
children’s kitchen, and banquet and meeting rooms.
Grand Rapids Art Museum (GRAM)
Principal on the new 125,000 square feet LEED GOLD certified museum. The new
museum includes a 4,500 square feet lobby/reception area, a 285-seat auditorium,
several galleries, totaling 18,000 square feet, for both changing exhibitions and
permanent collections, a 2,400 square feet retail shop, a 1,500 square feet café, and
5,000 square feet of educational area (studios and orientation areas), controlled storage
and receiving areas, as well as one level of underground parking with space for 40 cars.
Ken Brandsen
LEED AP, CDT
Senior Project Manager
brandsenk@progressiveae.com
616.447.3329
Ken has 30 years of experience Muskegon County
in commercial real estate and Muskegon County Convention Center Study
corporate facilities throughout Facilitated client committee and a broad base of community stakeholders/
the country. His expertise is in influencers through several working sessions to inform creation of
developing projects in the early three design solutions. These solutions were presented to the County
stages including site search Commissioners for further consideration and decisions.
activities, lease management,
project leadership and managing West Michigan Regional Airport
the project through the entire New Terminal and Business Center
process. He brings a unique Led the team’s community engagement to develop the resulting design
understanding of effective solution for the new facility. This involved multiple working sessions with the
workplace for employee committee as well as community stakeholders.
engagement, branding for client
interactions, and the design process Trendway
necessary for success. Project manager for the proposed master plan/office consolidation project
at its corporate headquarters. This involved engagement with the client core
team and multiple working sessions with the leadership teams to achieve
Education alignment and determination of next steps.
Bachelor of Business Administration,
Davenport University Hope Network
Project manager for the workplace consolidation feasibility study. This
Applied Sciences Associates in involved site infrastructure planning, site and building entry experience as
Architectural Technology, Ferris State well as departmental locations and adjacencies.
University
West
Project manager for the proposed office expansion/renovation project
involvement development of a new visitor/client experience as well as
functional office space for current and future staffing needs.
ROL | Ergo USA
Project manager for the proposed new US based operations site, including
offices, showroom and manufacturing facilities.
Haworth, Inc.
Project manager for several facilities assessments and feasibility analysis
including Data Center infrastructure redundancy and office area renovations.
Bryan Koehn, AIA
LEED AP
Principal, Director of Design
koehnb@progressiveae.com
616.447.3435
Bryan has 29 years of experience Muskegon County
and serves as the director Muskegon County Convention Center Study
of design. Bryan applies his Design architect for a concept design study to help the Muskegon community
experience, expertise and visualize the scope, design, funding, construction, and management/
thought leadership to help clients operation of a new convention center. Our convention center concept design
optimize performance. He works study provided the community, hospitality partners, and local municipal
collaboratively with clients to frame planning professionals a vision of how a downtown convention center would
the overall business needs, goals be incorporated into development of downtown Muskegon, and how its
and objectives in order to create development would impact the streetscape and current/future retail business
strategic spaces. Bryan earned in the downtown area.
AIA Michigan’s Young Architect
of the Year Award, as well as over St. Clair County
25 design awards throughout his Blue Water Area Convention Center
architectural career. Design architect on a new 35,000 square feet convention center. The Blue
Water Convention Center features state-of-the-art meeting and event space
alongside the beautiful St. Clair River and impressive Blue Water Bridge.
The center’s design takes advantage of its unique location and spectacular
Education views. Meeting and event rooms feature floor-to-ceiling windows to maximize
Associates of Architectural daylighting and provide for a natural and scenic backdrop. The highlight
Technology, Ferris State University of the center is a flexible 20,000-square-foot ballroom that can meet the
needs of almost any event. An exterior riverside patio provides guests the
Bachelor of Architecture, opportunity to further enjoy the center’s unique location and views.
Magna Cum Laude, Lawrence
Technological University Grand Rapids-Kent County Convention/Arena Authority (CAA)
DeVos Place Convention Center
Master of Architecture, with High Design architect for a new welcome center station and master plan and
Distinction, University of Michigan design of the corridor experience connection between DeVos Place
Convention Center and Amway Grand Hotel.
Fredrick Meijer Gardens
• Design architect for a master plan to expand this world class garden. The
master plan included an update to the welcome center and amphitheater and
sculpture park expansion.
• Design architect for design review of a two story addition to Fredrick
Meijer Gardens’ Education Center
Pete Lazdins, PLA
CLARB
Senior Land Planner
lazdinsp@progressiveae.com
616.365.8570
Pete has more than 30 years of Muskegon County
experience and combines the design Muskegon County Convention Center Study
sensitivity of a landscape architect Senior land planner for a concept design study to help the Muskegon
with the broader perspective of community visualize the scope, design, funding, construction, and
an urban planner. A good deal of management/operation of a new convention center. Our convention center
his work involves planning in the concept design study provided the community, hospitality partners, and local
urban environment on a variety of municipal planning professionals a vision of how a downtown convention
projects. He is well-versed in campus center would be incorporated into development of downtown Muskegon, and
planning, housing, retail, and public how its development would impact the streetscape and current/future retail
spaces. In addition, many of the
business in the downtown area.
projects in Pete’s portfolio involve
rezoning and site plan approvals
St. Clair County
Blue Water Area Convention Center
Senior land planner for a new 35,000 square feet convention center. The Blue
Water Convention Center features state-of-the-art meeting and event space
Education
alongside the beautiful St. Clair River and impressive Blue Water Bridge.
Bachelor of Science, Urban Planning,
The center’s design takes advantage of its unique location and spectacular
Michigan State University
views. Meeting and event rooms feature floor-to-ceiling windows to maximize
daylighting and provide for a natural and scenic backdrop. The highlight of the
Master of Landscape Architecture,
center is a flexible 20,000-square-foot ballroom that can meet the needs of
University of Michigan
almost any event. An exterior riverside patio provides guests the opportunity to
further enjoy the center’s unique location and views.
Grand Action Committee
Downtown Market Grand Rapids
Senior land planner for a year-round 130,000 square feet mixed-use complex
promoting local food products, agriculture industry, independent businesses and
healthy lifestyles. Project includes Brownfield Redevelopment of former warehouse
structures and site, indoor market with 24 permanent vendor stalls, up to 40
outdoor farmer’s market shed stalls, indoor and outdoor fresh food retailing,
5,000 square feet of restaurant and 4,500 square feet of retail space, educational
and office space, rooftop greenhouses, demonstration kitchen, 5,000 square feet
incubator kitchen, children’s kitchen, and banquet and meeting rooms.
Ada Village Master Plan
Senior land planner for the study and master plan for the redesign of Ada Village.
Assisted in public consensus building, information gathering meetings, preliminary
infrastructure design and cost estimating.
Scott Thompson, PE
LEED AP
Electrical Engineering Discipline Leader
thompsons@progressiveae.com
616.447.3431
Scott has more than 20 years of Jackson County Intermediate School District
experience and serves as Electrical Provided arc flash study and appropriate stickers for updated code requirements.
Engineering Discipline Leader
and has extensive experience St. Clair County
with project management, as well Blue Water Area Convention Center
as electrical power distribution, Electrical engineer for a new 35,000 square feet convention center. The Blue
lighting, fire alarm, security, and Water Convention Center features state-of-the-art meeting and event space
communication system design. alongside the beautiful St. Clair River and impressive Blue Water Bridge.
Scott’s background includes The center’s design takes advantage of its unique location and spectacular
performing building assessments, views. Meeting and event rooms feature floor-to-ceiling windows to maximize
energy studies and EPACT credit daylighting and provide for a natural and scenic backdrop. The highlight of the
reports, and lighting calculation center is a flexible 20,000-square-foot ballroom that can meet the needs of
simulations. Projects have included almost any event. An exterior riverside patio provides guests the opportunity
a wide range of building types. to further enjoy the center’s unique location and views.
John Ball Zoo
Bissell Tree House and Funicular
Education Electrical engineer for a LEED Gold conference and educational center
Bachelor of Science, Engineering, positioned at the gateway of the upper expansion area. Located within the
Western Michigan University, 1997 tree canopy, it has a direct view of the city of Grand Rapids. The Tree House is
accessed by a funicular that begins at the entry to the zoo and takes visitors
up 80 spectacular feet through the trees. The funicular depot, boardwalk and
tree house are designed with seamless floor elevations to accommodate a
diverse group of users.
Steelcase
Learning and Exploration Center
Electrical engineer for the creation of Steelcase’s Learning and Exploration
Center (LEC) located at their global headquarters in Grand Rapids, MI, was
driven by the organization’s desire to create a physical destination that would
foster an innovative culture and exemplify the company’s commitment to
sustainable design.
Grand Rapids-Kent County Convention/Arena Authority (CAA)
DeVos Performance Hall
Electrical engineer for a updates to the orchestra shell rigging equipment and
for improvements for Phantom of the Opera show requirements.
Stephen Hamstra, PE
Senior Mechanical Engineer
hamstras@progressiveae.com
616.988.4901
Stephen brings more than 35 Arts and Entertainment
years’ experience, knowledge and Steve has more than 35 years of experience in designing high-performance
leadership to his projects. With HVAC systems, and many of those projects have included systems to tightly
multiple awards, publications and maintain temperature and relative humidity levels for the preservation of
patents to his name, he is a leader documents and artifacts. Steve has completed and is currently engaged in
in the field of engineering. His numerous facility assessments for institutional and private-sector clients.
specializations include integrated Steve also prepared an HVAC system analysis for the American Museum
energy systems, thermal energy of Natural History in New York City, looking at the potential application of
storage design and control, and geothermal heat pump technology.
renewable energy systems.
University of Findlay
Stephen’s projects have included Davis Science Building
master planning, renovations, The Davis Science Building served as a showcase for new control technology
expansion and new construction. He as well as an on-going R&D facility to improve control algorithms. The project
has extensive experience with large- received Global 1st Place in energy technology for new education facilities
scale (campus level) geothermal heat by the American Society of Heating, Refrigerating, and Air-Conditioning
pump HVAC technology and has Engineers (ASHRAE).
applied this technology to 5+ million
square feet. Indiana Tech University
Campus Geothermal System
Retrofit of existing geothermal heat exchanger control system using
innovative new technology from Greensleeves, an intellectual property
Education firm. The project helped determine the remaining capacity and if additional
Bachelor of Science, Mechanical buildings could be added to the system.
Engineering, Michigan State
University Fort B
Campus Geothermal System
Large project that included five geothermal borefields to serve two million
square feet of facilities. Intelligent controls allowed for the optimization of the
geothermal heat exchangers.
City of Kalgoorlie, Australia
Community Rec Facility
Geothermal retrofit project utilizing Greensleeves’ intelligent control
technology to manage heat transfer with both vertical and shallow horizontal
geothermal heat exchangers.
Chris Masacek, PE
Structural Engineering Manager
masacekc@progressiveae.com
616.447.3300
Chris has more than 25 years St. Clair County
of experience and serves as Blue Water Area Convention Center
Progressive AE’s lead structural Structural engineer for a new 35,000 square feet convention center. The Blue
engineer for projects of varying Water Convention Center features state-of-the-art meeting and event space
complexity, providing technical alongside the beautiful St. Clair River and impressive Blue Water Bridge.
assistance during project The center’s design takes advantage of its unique location and spectacular
construction to resolve varying or views. Meeting and event rooms feature floor-to-ceiling windows to maximize
unexpected field conditions. He has daylighting and provide for a natural and scenic backdrop. The highlight
comprehensive experience in the of the center is a flexible 20,000-square-foot ballroom that can meet the
design and analysis of commercial needs of almost any event. An exterior riverside patio provides guests the
and industrial building facilities opportunity to further enjoy the center’s unique location and views.
using a variety of materials,
including steel, concrete, masonry, Grand Rapids-Kent County Convention/Arena Authority (CAA)
and timber. DeVos Place Convention Center
Structural engineer for a new 1,037,905 square foot convention center
expansion and renovation of the Grand Center of DeVos Place Convention
Center creating a state-of-the-art convention and exhibition facility that meets
Education the needs of major users, now and into the future. The major components
Bachelor of Science, Civil of the project are 160,000 square feet of column-free exhibit hall (360 foot
Engineering, Michigan State clear-span), a 40,000 square feet sub-divisible ballroom, 35,000 square feet
University of flexible meeting rooms in a variety of sizes, a full-service banquet kitchen
was developed and added and a 675 space parking garage. The key space
within DeVos Place Concention Center is the 450 feet long by 80 feet high
sky lit Grand Gallery, a pre-function space which links Monroe Avenue to the
Grand River.
Grand Rapids-Kent County Convention/Arena Authority (CAA)
DeVos Performance Hall
• Structural engineer for a multi-million dollar renovation transforming the
theater experience by enveloping the audience in dramatic, changing, colored
light that completely washes the sides of the hall. The renovation includes a
new signature lobby, seating, railings, accent lighting, and an infused space
with new architectural finishes. Additional features include new balcony fronts
and major wood and glass side walls. The project also incorporated barrier-free
improvements throughout, including barrier free seating areas at all levels.
• Theatrical renovations, orchestra shell ceiling rigging, catwalk installation,
event rigging verifications for shows such as, Phantom of the Opera.
Cheryl Scales, PE
LEED AP
Principal, Senior Civil Engineer
scalesc@progressiveae.com
616.447.3332
Cheryl has more than 30 years St. Clair County
of experience in all aspects of Blue Water Area Convention Center
engineering projects, project Civil engineer for a new 35,000 square feet convention center. The Blue
management, real estate site Water Convention Center features state-of-the-art meeting and event space
assistance, development of alongside the beautiful St. Clair River and impressive Blue Water Bridge.
standards for design and The center’s design takes advantage of its unique location and spectacular
construction of site development views. Meeting and event rooms feature floor-to-ceiling windows to maximize
projects, design, permitting, and daylighting and provide for a natural and scenic backdrop. The highlight
construction services. She is of the center is a flexible 20,000-square-foot ballroom that can meet the
familiar with all aspects of site needs of almost any event. An exterior riverside patio provides guests the
design including sustainable site opportunity to further enjoy the center’s unique location and views.
development, stormwater and
soil erosion management, utility Frederik Meijer Gardens
systems, pavement management, Various Projects
grading, site plans. • Project manager and civil engineer for a wide variety of complex projects
over the past 18 years.
• Instrumental in seeing the most recent project, the Japanese Garden
addition, come to fruition by assisting Kurisu Landscape Design to design
Education the pond and infrastructure, as well as the structural, electrical and
Bachelor of Science in Civil mechanical engineering for the Japanese designed structures.
Engineering, Michigan State • Other projects included amphitheater expansion, children’s garden,
University sculpture garden, and maintenance facility.
• Currently re-designing parking lots to accommodate building addition and
to facilitate better traffic flow.
Mary Free Bed YMCA
New Facility
• Assisted in identifying and developing three potential locations; led the
rezoning, site plan approval and design for all locations.
• Final site included fully ADA accessible site to support people of all abilities.
• Maximized the site to include the building, outdoor education center,
remote restroom facility, wheel chair softball field, youth baseball fields,
tennis courts, and soccer fields.
Ada Village Master Plan
Project engineer for the study and master plan for the redesign of Ada
Village. Assisted in public consensus building, information gathering meetings,
preliminary infrastructure design and cost estimating. Prepared green
infrastructure master plan.
Melissa Malburg
IIDA LEED AP
Senior Interior Designer
malburgm@progressiveae.com
616.447.3354
Melissa has more than 12 years of Kent County
experience on the Progressive AE Space Needs Assessment
team designing environments that Review of multiple county-owned facilities for utilization including recommendations
inspire. Capitalizing on an provided for maintenance, consolidation or liquidation.
organization’s strategic mission,
she works with the project team Stryker Instruments Division
to provide integrated solutions Feasibility Studies; Test Labs; Master Plan Programming
accommodating client processes • rovided design services and workplace consulting for the Instruments’ team over
P
and operations, physical comfort the last three years as they evaluated and planned for future facilities, supporting
and control, corporate culture, strategic goals and objectives by focusing on human performance.
and public image. She focuses • s the design lead, I facilitated research, surveys, workshops and planning
A
on human factors that relate sessions through multiple phases of administrative office studies and master
to perception, intuitive use, plan programming in order to identify key work processes, business drivers, and
accessibility and wayfinding. organizational goals; in addition to quantitative programming data, the sum of this
work informed the final 300 page programming synthesis for their R&D facility.
• interior designer for the recent test labs reconfigure and expansion, ensuring
durability in architectural finishes and continuity to surrounding areas.
Education
Bachelor of Fine Arts, Interior Design Steelcase
with honors, Kendall College of Art 11 WorkLife Centers across North America
and Design • ctively serving as a partner and consultant for ongoing product development and
A
research; immersing in the client’s culture to gain a deep understanding of research
and insights surrounding workplace drivers and human needs.
• eveloped a comprehensive program for interior design, planning, branding
D
integration, architectural and technology coordination, furniture design, layout, and
specification to ensure Steelcase was represented effectively throughout multiple
locations nationwide.
• onducted and utilized findings from workplace needs assessments and research
C
to design/implement new workplace strategies for various regional offices and
corporate headquarters.
West Michigan Center for Arts and Technology (LEED Silver)
Interior design, planning, signage, and furniture design and selection for renovated
urban training center for at-risk teens and adults. Design thinking methodology
is used in arts-based after school training programs aimed at increasing student
engagement and boosting graduation rates. The adult training programs focus on
empowerment and respect for underemployed adults, providing specialized training
to meet the needs of local healthcare systems.
Mike Vermeulen
Senior Cost Estimator
vermeulenm@progressiveae.com
616.447.3305
Michael has more than 25 years Ferris State University
of experience in the construction Senior cost estimator for a 93,000 square feet complete interior renovation and
industry working as an architectural weight room/ reception area addition to Ferris State University’s Student Rec
draftsman, estimator and as a Center. Provided cost estimating and analysis and value engineering.
construction project manager. Prior
to joining Progressive AE, Michael Western Michigan University
was a senior estimator at Starwood Senior cost estimator for a 26,000 square feet interior renovation to Western
Vacation Ownership in Orlando, Michigan University’s Kohrman Hall. Provided cost estimating and analysis and
FL. Project types include retail, value engineering.
educational, healthcare, worship,
multi-family, and hospitality/resort Cornerstone University
clients. Senior cost estimator for a new 41,000 square feet science lab facility, which
includes classrooms, labs, common areas and offices. Provided cost estimating
and analysis, and value engineering
Education Lake Michigan College
Bachelors of Science, Project Hanson Technology Center
Management, University of Phoenix Senior cost estimator for Lake Michigan College’s new 49,000 square feet
Hanson Technology Center, which includes classrooms, labs, common areas and
Associates of Science, Architectural offices. Provided cost estimating and analysis, value engineering, review of bid
Drafting and Design, Ivy Tech documents, bid document distribution, bid analysis and change order review.
Community College
Hope Network Metro Health
Senior cost estimator for facility renovations and upgrades including complete
interior remodel for the 19,520 square feet medical and dental clinic. Provided
cost estimating and analysis and value engineering.
Allegiance Health Family Medicine
Senior cost estimator for facility renovations and upgrades including complete
interior remodel with 4,000 square feet addition and site improvements for the
7,743 square feet clinical facility. Provided cost estimating and analysis and value
engineering.
Westin Beach Resort
Senior cost estimator responsible for cost analysis, design review, preparation of
bid documents, contractor/CM qualifications, bid procedures and process, bid
review and analysis, post-bid interviews, and contractor recommendations for
13-story, 250-unit vacation resort in Aruba.
TAB 4 - COMPARABLE PROJECTS
Muskegon County
Convention Center Study
Muskegon County, MI
Size Progressive AE developed a concept design study to help the
50,000 square feet Muskegon community visualize the scope, design, funding,
construction, and management/operation of a new convention
Completion center. Our convention center concept design study provided
On-going the community, hospitality partners, and local municipal planning
professionals with a vision of how a downtown convention center
Cost would be incorporated into development of downtown Muskegon,
$15,000,000 - $17,000,000 and how its development would impact the streetscape and
current/future retail business in the downtown area.
Services
Architecture, site planning, cost
estimating, economic feasibility
St. Clair County
Blue Water Area Convention Center
Port Huron, MI
Size The Blue Water Convention Center in Port Huron, MI, features state-of-
35,000 square foot the-art meeting and event space alongside the beautiful St. Clair River
and impressive Blue Water Bridge. The center’s design takes advantage
Completion of its unique location and spectacular views. Meeting and event
2015 rooms feature floor-to-ceiling windows to maximize daylighting and
provide for a natural and scenic backdrop. The highlight of the center
Cost is a flexible 20,000-square-foot ballroom that can meet the needs
$6,000,000 of almost any event. An exterior riverside patio provides guests the
opportunity to further enjoy the center’s unique location and views.
Services
Architectural, mechanical,
electrical, and structural
engineering
Grand Rapids-Kent County Convention/Arena Authority (CAA)
DeVos Place Convention Center Expansion and Renovation
Grand Rapids, MI
Size The expansion and renovation of the Grand Center into DeVos Place creates
1,037,905 square feet a state-of-the-art convention and exhibition facility that will meet the needs
of major users, now and into the future. Function spaces are enlarged and
Completion reorganized to increase convenience and ease of use for both the public and
2004 the exhibitor. The major components of the project are 160,000 square foot
column-free Exhibit Hall (360 foot clear-span), a 40,000 square foot sub-
Cost divisible Ballroom, 35,000 square feet of flexible meeting rooms in a variety
$219,500,000 of sizes, a full-service banquet kitchen was developed and added and a
675 space parking garage. The key space within DeVos Place is the 450 feet
Services long by 80 feet high sky lit Grand Gallery, a pre-function space which links
Architecture, mechanical, Monroe Avenue to the Grand River. Integral within DeVos Place design is DeVos
electrical and structural Performance Hall, for which a new signature lobby was made. The one million
engineering square foot convention facility integrates the heritage of downtown Grand
Rapids with a new and memorable architectural experience sited carefully
on a quality urban riverfront. Progressive AE holds the Prime Contract and is
Architect/Engineer of Record. We partnered on the design of convention center
with Ellerbe Becket of Minneapolis.
Grand Action Downtown Market
Grand Rapids, MI
Size A year-round 130,000 square feet mixed-use complex promoting
130,000 square feet local food products, agriculture industry, independent businesses
and healthy lifestyles. Project includes Brownfield Redevelopment
Completion of former warehouse structures and site, indoor market with 24
2013 permanent vendor stalls, up to 40 outdoor farmer’s market shed
stalls, indoor and outdoor fresh food retailing, 5,000 square feet of
Cost restaurant and 4,500 square feet of retail space, educational and
$21,000,000 office space, rooftop greenhouses, demonstration kitchen, 5,000
square feet incubator kitchen, children’s kitchen, and banquet and
Services meeting rooms.
Zoning assistance, site master
planning, landscape design, As the Architect of Record, our scope of services on this mixed use
architecture, engineering development was site master planning, site design, schematic design
coordination, construction support, design development, construction documentation, bidding
administration support, permitting and construction administration. Services
extended to interior tenant fit-outs for a variety of spaces within the
market hall, including restaurant, educational and office spaces.
Frederik Meijer Gardens & Sculpture Park
Overall Site Development
Grand Rapids, MI
Size Progressive AE was engaged by Frederik Meijer Gardens to develop an outdoor
Sculpture Park: 125 acres; environment and settings for specific sculptures within the sculpture park at
Children’s Garden: 5 acres; Frederik Meijer Gardens & Sculpture Park as part of its overall programming. In
Amphitheater: 1,800 people addition, as part of Frederik Meijer Gardens & Sculpture Park’s overall program
objectives, we were tasked with creating a highly-interactive fun garden for
Completion children that is educational and blends into the natural woodland and wetland
TBD setting and an amphitheater for outdoor performances and concerts in a
garden-like setting.
Cost
Through on-site collaboration with sculptors, such as Mark Di Suvero,
Sculpture Park: $10,000,000
Magdalena Abakanowitz, Keith Haring, and Arnoldo Pomodoro; individual
Children’s Garden: $5,000,000
sculpture sites were designed and installation was coordinated. The sculpture
Amphitheater: $3,000,000
park is internationally acclaimed. Development of the children’s garden included
theme gardens, a wetland boardwalk, a bridge, an observation tower, a tree
Services
house village, and a butterfly maze. An existing wetland was incorporated into
Site master planning, landscape
the overall plan. An amphitheater, seating 1,800 people, was created adjacent to
architecture, architecture, and civil
the main building and conservatory. Barrier-free access and viewing platforms
engineering
are integrated into the overall design. The venue has been extremely successful
as the home to various summer concert series. The amphitheater stage
structure was design by Cox, Medendorp and Olson.
TAB 5 - SUPPORTING MATERIALS
Creative
people thinking
strategically
and strategic
people working
creatively.
OUR STORY: INNOVATION
Our firm has continued to innovate for more than half Whatever discipline is required, we have subject
a century. We have gained considerable wisdom over matter experts on hand to find the right solution.
those years and seen remarkable growth with offices Our areas of expertise include:
in Michigan and North Carolina and active work in the
48 contiguous states. With 200+ professionals and a • Architecture
full range of expertise, Progressive AE is leading the • Design-build
way in thought leadership and innovative design. • Engineering
• Interior Design and Procurement
One thing we know is each client faces one-of-a-kind • Landscape Architecture and Urban Planning
needs that must be met, while keeping the future in • Planning and Consulting
mind. This is exciting to us. No challenge is too great, • Water Resources
thanks to our comprehensive range of services.
Full-Service Capabilities
Architecture
• Architectural design Interior Design
• Programming and space planning • Programming and space planning
• Master planning • Interior finish selection and specifications
• Site/building evaluation • Furniture selection/specifications
• Planning and feasibility studies • Equipment coordination
• Leed and sustainable practices • Sustainable materials and products
• Renovation and remodeling • Interior signage and artwork selection
• 3D Building Information Modeling (BIM)
Civil Engineering
Mechanical Engineering • Site planning
• HVAC • Landscape architecture
• Plumbing, including medical gases • Land surveying and land development
• Fire protection • Water resource management
• Energy modeling and studies • Municipal engineering
• Cogeneration • Transportation engineering
• Sustainable analysis • Feasibility studies
• Permitting
Electrical Engineering • Grant acquisition
• Power • GIS/FIS
• Lighting • Wetland and watershed management
• Emergency generation
• Security Construction Services
• Fire alarms • Design-build
• Communications • Construction administration
• Site supervision
Existing Building Surveys and Assessments • Owner representation
• Life cycle costing • Facility evaluation/audits
• Code analysis • Construction inspection services
• Building controls strategies • Pay application review
• Building commissioning (includes envelope • Bid evaluation/recommendation/award
and electrical) • Cost estimating/Constructability reviews
• Electrical, power and lighting • Value management
• Communications and technology • Project scheduling/Program management
• Project work scope development
Structural Engineering • Front end specifications
• Design using steel, wood, masonry, precast,
and concrete
• Elevated composite floor systems
• Complex wood structures
• Glu-laminated timber construction
• Renovations and retrofits
• Retaining walls
• Storm retention structures
• Pedestrian bridges
• Boardwalks
• Recreational structures
• Industrial machinery support
• Complex deep or shallow foundations
• Tunnel-formed concrete construction
Environmental Site Conditions Experience
From brownfields to new land uses to ecologically sensitive areas, Progressive AE has worked on projects, across
markets, with environmental site conditions that had to be considered during design and project delivery. Our
architecture and engineering experts work together closely to mitigate the disturbance and to remediate any
environmental issues in order to provide a safe and sustainable solution and adapt the site for its new intended use.
Site Remediation and Constraints
JOHN BALL ZOO BISSELL TREE HOUSE
Our experience includes new construction over existing
landfills where we designed the building to accommodate
methane off-gassing and included passive sub-slab,
foundation ventilation systems and methane gas
monitoring sensors throughout the facility. We’ve worked
on sites with contaminated soils and underground
abandoned gas and oil tanks. In the case of the Blue Water
Convention Center in Port Huron, the site presented several
challenges. For one, the property is uniquely flanked on
all sides by either water, railroad or an international bridge
to Canada. In addition, the property was previously used
by a cement production facility. Large, subterranean water
transfer pipes from the river to the mixing plant were
discovered below what is now the main exhibit hall of
BLUE WATER CONVENTION CENTER
the convention center. The site required over-excavation,
remediation, and a series municipal approvals by the
city, county, and bridge authority. The end result was
the successful opening of Michigan’s newest waterfront
convention center.
Ecological Sensitivity
When building on greenfield sites, other environmental
considerations emerge. For instance, John Ball Zoo Bissell
treehouse was designed to be a place “in the woods” and
serve as a catalyst for future development of the zoo’s
hilltop area. The vision for the Treehouse was to highlight
the zoo’s commitment to the environment by knitting SELECT PROJECT EXPERIENCE:
design into the natural landscape. The building’s orientation
• Blue Water Area Convention Center
takes advantage of an existing clearing with views to
• Camp Anna Behrens
downtown, saving existing trees and creating a sense of
• Campus Creek Apartments
place within the tree canopy. Walking paths and decks were
• Duck Lake State Park Boardwalk
designed to enhance the natural landscape and weave
• Frederik Meijer Gardens - Kitchen
through the treetops. The roofline opens the event space
• Grand Rapids Downtown Market
inside the building to broader views of downtown and
• John Ball Zoo Bissell Treehouse and Boardwalk
the natural environment. The roof also collects rain water
• Lake Michigan College Hanson Technology Center
into a leaching basin, eliminating stormwater run off. The
• Muskegon State Park Boardwalk
building’s natural palette creates a symbiotic relationship
• Plainfield Charter Township Versluis Park
with its surroundings. The sloped main façade with its
• West Michigan Center for Arts & Technology
unique glazing pattern seeks to mimic the tree canopy and
reduce the number of bird strikes on the glass.
Experience Working with Public Agencies and
Non-profit Organizations on Capital Funding Campaigns
Fundraising has been central to almost every community asset project we’ve designed, whether it’s an arts center,
community facility or sports complex. We have extensive experience working with fundraising consultants and
engaging multiple stakeholders, as well as managing resources over the course of a less linear project timeline.
We often work with clients to provide the initial architectural concepts that are used to inform project viability. Project
scale, magnitude and impact are tested against the economy and giving potential of major donors. Our conceptual
drawings and ideas are also used to jumpstart capital campaigns - a tool that translates into several areas of practice
for us, from civic clients to faith-based organizations and non-profits. We also design to accommodate phased
construction, whether to develop the project on a timeline with fundraising goals or, as important, to look ahead to
future growth or new programs.
Establishing a Platform
ART VAN SPORTS COMPLEX
Capital campaigns are most successful when supported by
a central vision or design strategy. In the case of both the
Grand Rapids Art Museum (GRAM) and the Peter Martin
Wege Theatre at the Meijer-Royce Center for Dance, design
concepts served to rally the first round of major donors.
From initial concept design, GRAM incorporated features like
rainwater harvesting, labyrinth cooling channels, and thermal
mass insulating wall systems. The design direction gained
the support of the leading donor, a well-known community
philanthropist and leader, inspiring in turn the donations of
other investors. A similar story led to a successful campaign
for the Theatre.
GRAND RAPIDS ART MUSEUM
Gaining Community Buy-in and Support
For the West Michigan Sports Commission Art Van Sports
Complex, which included plans for a Miracle Field for
adaptive sport athletes, our firm provided in-kind and fee-
deferred services to support the project until the capital
campaign could start. Our conceptual illustrations and
write-ups were used by the commission to raise initial private
donations, which were used to purchase county-owned
property. The board then launched the “Everyone Wins”
campaign – a multi-channel initiative that proved successful
in large part due to strong support from community
leaders who served as honorary chairs for promotions and
fundraising. Opportunities to give at all levels offered a
chance for everyone in the community to participate, from SELECT PROJECT EXPERIENCE:
the lead gift that secured naming rights, to smaller donations
• Frederik Meijer Gardens & Sculpture Park
made through the campaign website.
• Grand Rapids Art Museum
• Grand Rapids Downtown Market
• Mary Free Bed YMCA
• West Michigan Sports Commission
Art Van Sports Complex
Sustainable Design Experience
Progressive AE architects and engineers are passionate about designing high-performance buildings that help
clients realize economic benefits through higher productivity and lower operating costs; environmental protection
by minimizing waste and pollution; and social equity by preserving the natural environment – the sustainable “triple
bottom line.” As leaders in our industry, we help clients identify initiatives that position themselves as leaders in their
respected industries. Having designed more than 160 LEED® projects from across all certification levels, we have the
expertise to meet your organization’s sustainability objectives. However, our commitment to sustainable practices goes
beyond counting points. We look for opportunities to implement sustainable processes and materials in all our designs,
whether we’re aiming for certification or not.
Sustainability as Fundraising Strategy
Sustainability was leveraged as the capital campaign SELECT PROJECT EXPERIENCE:
platform for both the Grand Rapids Art Museum (the first
• 300 South Brevard, Charlotte, NC
LEED Gold museum in North America) and the Peter Martin
• 8740 Research Drive, Charlotte, NC
Wege Theatre at the Meijer-Royce Center for Dance (certified
Camp Anna Behrens
LEED Silver). Design features like alternative energy sources,
• Frederik Meijer Gardens
vegetated roof gardens, and rainwater harvesting excited
• Grand Rapids Community College Warren Hall
donors who helped make those projects possible.
• Grand Rapids Downtown Market
• KISD – Pine Grove Learning Center
Teachable Moments
• MetLife US Retail Headquarters, Charlotte, NC
Sustainable design provides opportunities for on-site learning
• Steelcase Innovation Center
opportunities. In the Grand Rapids Ballet teaching studios,
• Steelcase Worklab, Grand Rapids, MI
digital monitors display real-time solar panel activity. The
• The Rapid Central Station
Downtown Market (certified LEED Gold) incorporates on-site
• West Michigan Center for Arts & Technology
rain harvesting that is used for teaching students year round.
The market also promotes local food and farm-to-table
practices, which have positive effects for vendors, farmers,
and the community.
GRAND RAPIDS DOWNTOWN MARKET GRAND RAPIDS DOWNTOWN MARKET
Experience Designing Adaptable Spaces
Use of space requires the ability to see all potential purposes, and then design in a way that works for each. For our non-
profit clients, this is especially important as space and resources can be limited. We’ll work with you to develop solutions
that meet the needs of your patrons and staff. Our work with the Grand Rapids Downtown Market and John Ball Zoo
Bissell Treehouse required multi-use spaces to accommodate events, visitor needs, and the daily activities of vendors.
In fact, our desire to serve everyone has pushed us to create the most accessible facilities possible. The Mary Free Bed
YMCA, designed around the principles of Universal Design, was the first building in the world be certified by the Global
Universal Design Commission.
Designing Across Demographics
BYRON TOWNSHIP COMMUNITY CENTER
The Byron Township Community Center originally started
with programming for a senior center, aspiring to be a
communal space for active senior lifestyles. However,
community engagement sessions uncovered additional
needs from users across all age groups. The completed
facility offers recreation space and activities for both older
residents and youth, while also providing offices for township
parks and recreation staff. A café and lounge greet members
and guests at the building entry. Furnished with soft seating
and a fireplace and filled with natural light, the café promotes
social interaction and informal member meetings. A large,
high-volume lobby extends the length of the building and
offers art display, pool tables and additional seating. A large
MARY FREE BED YMCA
community room features moveable partitions that can
transform the space into three meeting rooms for smaller
group use. Athletic facilities include a 9,500 square feet
gymnasium, locker rooms, and equipment storage. An open
stair connects the entry level with an upper mezzanine
walking track and fitness area. To keep costs within budget,
a pre-engineered building system was used, earning the
Associated Builders and Contractors Award of Excellence for
Pre-Engineered Buildings.
Universal Design
Universal Design is the idea that spaces and buildings can be
designed in a way that makes them accessible to everyone
– regardless of age, ability or level of understanding. The
Mary Free Bed YMCA supports children, adults and families SELECT PROJECT EXPERIENCE:
with unbridled ease of access to healthy living. Using the
• Byron Township Community Center
principles of Universal Design, spaces within the YMCA were
• City Club at Gibson Mill
designed to accommodate all users. From the large ramp
• DeVos Place Convention Center
which serves as the building’s main point of circulation,
• Grand Rapids Downtown Market
to the wide aisles and accessible gym equipment, each
• John Ball Zoo Bissell Treehouse
person’s interaction with the space and perception of the
• Mary Free Bed YMCA
environment was factored into the design.
• West Michigan Center for Arts & Technology
TAB 6 - ESTIMATED TIMELINE
Estimated Timeline
Schematic Design Design Development Construction Documents
• Kick Off • Kick Off • Kick Off
• Major Building Systems Integration • Refine Building Systems • Building Documentation Draw-
Charette Integration Charette ings & Specifications (Revit
• Modeling: Site and Building • Material Selections LOD 300)
• Narrative Specifications • 3-D Revit Modeling: Site and • 50% Document Review
• Development of Design Measures Building (LOD 300) • 95% Document Review
• Opinion of Probable Costs (OPC) • Detailed Specifications • Approval to Proceed
• Engage Construction Manager (CM) • Opinion of Probable Cost (CM • AHJ Submittal
Provided) • LEED Design Submittal
• Approval to Proceed
February - April May - July July - September
2018
Construction Construction
Bids Occupancy
Documents Administration
• Kick Off • Pre Bid • Submittal Reviews • Validation of Design Measures
• Building Documentation Meeting • RFI Responses
Drawings & Specifica- • Respond to • Pay Application Review
tions (Revit LOD 300) RFI’s • Punch List Confirmation
• 50% Document Review • Post Bid • LEED Construction Submittal
• 95% Document Review Interview • Closeout Procedures
• Approval to Proceed Support
• AHJ Submittal
• LEED Design Submittal
July - September October TBD TBD
2018 2019
TAB 7 - PROFESSIONAL COMPENSATION
Professional Compensation:
Professional base architectural and engineering services as outlined in the standard AIA B132 contract
will be provided from schematic design through construction administration and project close-out. The
State of Michigan assess architectural fees for convention centers within the State of Michigan at a 7.44%
value of the assigned $12M construction budget. The resulting architecture and engineering fee would be a
stipulated sum of $892,800. Progressive AE is prepared to provide these same services for a stipulated sum
fee of $832,800 plus reimbursable expenses. Reimbursable expenses are in addition to the professional
compensation and will be invoiced according to the attached Schedule for Invoice Rates. The next phase of
the project is the schematic design phase, which would utilize 24% of the fee.
It is our understanding the terms of this proposal defining project understanding, scope, schedule and
professional compensation will be incorporated into an AIA agreement between both parties. Progressive
AE has prepared this proposal for the City of Muskegon, and we request it be treated as confidential and
not copied or distributed for any reason other than evaluation for hire of Progressive AE.
If this proposal meets with your approval, please sign and return the following Letter of Intent. Your
signature will be our authorization to begin the work and place the project in the firm’s schedule.
LETTER OF INTENT FOR PROFESSIONAL SERVICES
It is the intent of the City of Muskegon to engage Progressive AE for professional architecture and
engineering services as described in the proposal from Progressive AE dated January 11, 2018.
Professional Compensation:
Professional base architectural and engineering services as outlined in the standard AIA B132 contract
will be provided from schematic design through construction administration and project close-out. The
State of Michigan assess architectural fees for convention centers within the State of Michigan at a 7.44%
value of the assigned $12M construction budget. The resulting architecture and engineering fee would be a
stipulated sum of $892,800. Progressive AE is prepared to provide these same services for a stipulated sum
fee of $832,800 plus reimbursable expenses. Reimbursable expenses are in addition to the professional
compensation and will be invoiced according to the attached Schedule for Invoice Rates. The next phase of
the project is the schematic design phase, which would utilize 24% of the fee.
It is our understanding the terms of this proposal defining project understanding, scope, schedule and
professional compensation will be incorporated into an AIA agreement between both parties. Progressive
AE has prepared this proposal for the City of Muskegon, and we request it be treated as confidential and
not copied or distributed for any reason other than evaluation for hire of Progressive AE.
Accepted by:
________________________________________
Signature
________________________________________
Print Name
________________________________________
Date
CITY OF MUSKEGON
Schedule of Invoice Rates - 2017
Hourly Staff Charges
Class 9 Personnel: Principals $195/hour
Class 8 Personnel: Principals and Senior Project Managers $180/hour
Class 7 Personnel: Senior Project Managers, Architects, Engineers,
Landscape Architects, Environmental Analysts and
Construction Administrators $145/hour
Class 6 Personnel: Senior Project Managers, Architects, Engineers,
Landscape Architects, Environmental Analysts
and Construction Administrators $125/hour
Class 5 Personnel: Project Managers, Architects, Engineers, Landscape
Architects, Environmental Analysts, Construction
Administrators, Designers and Surveyors $110/hour
Class 4 Personnel: Project Managers, Intermediate Architects, Engineers,
Designers, Landscape Architects, Environmental Analysts,
Construction Administrators and Surveyors $90/hour
Class 3 Personnel: Graduate Architects, Engineers, Designers, Environmental
Analysts, Construction Administrators, Technicians
and Surveyors $75/hour
Class 2 Personnel: Technicians, Project Assistants, Graduate Architects
and Surveyors $65/hour
Class 1 Personnel: Project Assistants and Technicians $50/hour
Reimbursable Expenses
1. Fees for securing permits and approvals of authorities having jurisdiction over projects at cost.
2. Outside consultants, travel, and lodging at cost plus 10% handling.
3. Copies, telephone, cell phone voice and data charges and office supplies will be charged through a
$25 per month Misc. Office Expense charge. This charge will not be applied to invoices under
$1,000.
4. CAD black/white plotting at 15¢ per square foot; CAD color plotting at 25¢ per square foot; CAD low
density color images at 30¢ each; CAD high density color images at 50¢ each; large-format color
plotting at $9 per square foot. Postage, shipping, and lab tests at cost. Files written to CD will be
minimum $100 per drawing or $500 maximum. Passenger vehicle mileage on projects at the IRS
Standard Rate (currently 53.5¢ per mile). Lodging, meals, and airfare at cost. Machine rental GPS at
$250 per day. Traffic Counters at $60 per count. Surveying supplies at 50¢ per stake.
5. Overtime expenses requiring higher than normal rates if authorized by owner.
Notes:
1. Invoices are due upon receipt. Unpaid invoices shall bear interest at a rate of 1 percent per month if
not paid within 30 days of the date of the invoice.
2. Special media requests may be at higher rate.
3. Hourly staff charges and expenses subject to change annually.
STD RATE November 1, 2017
Progressive Architecture Engineering I, Inc. | 1811 4 Mile Road NE | Grand Rapids, MI 49525 | 616.361.2664 | progressiveae.com
1811 4 Mile Road NE
Grand Rapids, MI 49525
phone 616.361.2664
fax 616.361.1493
progressiveae.com
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