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CITY OF MUSKEGON
CITY COMMISSION MEETING
JULY 8, 2008
CITY COMMISSION CHAMBERS@ 5:30 P.M.
AGENDA
• CALL TO ORDER:
• PRAYER:
• PLEDGE OF ALLEGIANCE:
• ROLL CALL:
• HONORS AND AWARDS:
• INTRODUCTIONS/PRESENTATION:
• CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. One-Year Extension to Construct a Single-Family Home at 1364 Wesley.
PLANNING & ECONOMIC DEVELOPMENT
C. Intergovernmental Agreement for Traffic Signal Maintenance.
ENGINEERING
D. Consideration of Bids for Grand Avenue Watermain. ENGINEERING
E. Consideration of Bids for Roof Improvements/Replacement at City Hall.
ENGINEERING
• PUBLIC HEARINGS:
• COMMUNICATIONS:
• CITY MANAGER'S REPORT:
• UNFINISHED BUSINESS:
• NEW BUSINESS:
A. Salary Range Adjustments. CITY MANAGER
B. City Manager Employment Agreement Amendment. CITY MANAGER
• ANY OTHER BUSINESS:
• PUBLIC PARTICIPATION:
• Reminder: Individuals who would like to address the City Commission shall do the following:
• Fill out a request to speak form attached to the agenda or located in the back of the room.
• Submit the form to the City Clerk.
• Be recognized by the Chair.
• Step forward to the microphone.
• State name and address.
• Limit of 3 minutes to address the Commission.
• {Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
• CLOSED SESSION:
• ADJOURNMENT:
ADA POLICY: THE CITY OF MUS!<EGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDJVJDUALS WHO
WANT TO ATTEND THE MEETING UPON TWENTY FOUR HOUR NOTICE TO THE C!TY OF MUSKEGON. PLEASE CONTACT ANN
MARIE BECKER, CITY CLERK, 933 TERRACE STREET, MUSKEGON, Ml 49440 OR BY CALLING (231) 724-6705 OR TDD:
(231) 724-4172.
Date: July 8, 2008
To: Honorable Mayor and City Commissioners
From: Ann Marie Becker, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve the minutes of the Regular
th
Commission Meeting that was held on Tuesday, June 24 .
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
JULY 8, 2008
CITY COMMISSION CHAMBERS@ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City
Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, July 8, 2008.
Mayor Warmington opened the meeting with a prayer from Pastor Penny
Johnson from the Oakcrest Church of God after which the Commission and
public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioners Steve Wisneski, Chris Carter, Clara Shepherd, Lawrence Spataro,
and Sue Wierengo, City Manager Bryon Mazade, City Attorney John Schrier,
and City Clerk Ann Marie Becker.
2008-63 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve the minutes of the Regular Commission
Meeting that was held on Tuesday, June 24 th •
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
B. One-Year Extension to Construct a Single-Family Home at 1364 Wesley.
PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: To approve a one-year extension to allow Mr. Erik
Thorsen to complete the construction of a single-family home on Wesley
Avenue. The original agreement between the City and Mr. Thorsen stipulated
that construction of the home was to be completed within 18 months. The
original 18 months will be over on November 8, 2008, and he would like to add
one year to begin at that time. This would place the deadline to November 8,
2009, for the construction of the home. The City has customarily granted
extensions to persons who have shown that they are dedicated to completing
construction and contributing to the beautification of the City's residential
areas. Due to the economy, the construction business has slowed and Mr.
Thorsen would like to have an additional one year in hopes that the economy
will improve as he is in the construction business.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Staff recommends approval of the time extension,
as well as authorization for both the Mayor and the Clerk to sign the resolution.
C. Intergovernmental Agreement for Traffic Signal Maintenance.
ENGINEERING
SUMMARY OF REQUEST: Authorize the Mayor to sign an intergovernmental
agreement with Muskegon County Road Commission along with other
municipalities for the joint bidding of a traffic signal maintenance contract. The
agreement calls for MCRC to administer the project and charge the
participating agencies, which includes Muskegon, Norton Shores, Roosevelt Park
& MOOT an additional 15% to work done on our systems to compensate for the
overhead and personnel cost.
FINANCIAL IMPACT: None at this time.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize the Mayor to sign the agreement.
D. Consideration of Bids for Grand Avenue Watermain. ENGINEERING
SUMMARY OF REQUEST: Award the contract for the watermain construction in
Grand Avenue from Terrace to the east alley to Felco Contractors, Inc. of
Muskegon since they were the lowest, responsible bidder with a bid price of
$65,439.
FINANCIAL IMPACT: The construction cost of $65,439 plus engineering cost
which is estimated at an additional 15%.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Award the contract to Felco Contractors, Inc.
E. Consideration of Bids for Roof Improvements/Replacement at City Hall.
ENGINEERING
SUMMARY OF REQUEST: Award the base bid portion of the contract to replace
the roof at the south westerly section of City Hall (Police Department) to
Ostrander Siding & Roofing Company out of Belding since they were the lowest
responsible bidder with a bid price of $29,900.
FINANCIAL IMPACT: The construction cost of $29,900.
BUDGET ACTION REQUIRED: None. This project was budgeted for in the 2008
CIP.
STAFF RECOMMENDATION: Award the contract to Ostrander Siding & Roofing
Company.
G. City Manager Employment Agreement Amendment. CITY MANAGER
SUMMARY OF REQUEST: To approve an amendment to the City Manager's
employment agreement relating to retirement requirements.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the proposed amendment and
authorize the Mayor and Clerk to sign the revised agreement.
Motion by Commissioner Carter, second by Vice Mayor Gawron to approve the
consent agenda as read minus item F.
ROLL VOTE: Ayes: Warmington, Wierengo, Wisneski, Carter, Gawron, Shepherd,
and Spataro,
Nays: None
MOTION PASSES
2008-64 ITEM REMOVED FROM THE CONSENT AGENDA:
F. Salary Range Adjustments. CITY MANAGER
SUMMARY OF REQUEST: To make changes to various non-represented salary
ranges.
FINANCIAL IMPACT: Approximately $30,000 in salaries and benefits. However,
there have been savings to fully offset these increases.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the recommended c hanges.
Motion by Commissioner Spataro, second by Commissioner Carter to approve
the salary range adjustments.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Wierengo, Wisneski, Carter,
and Gawron
Nays: None
MOTION PASSES
PUBLIC PARTICIPATION: Various comments were heard from the public.
ADJOURNMENT: The City Commission Meeting adjourned at 5:47 p.m.
Respectfully submitted,
Ann Marie Becker, MMC
City Clerk
Commission Meeting Date: July 8, 2008
Date: June 20, 2008
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: One Year Extension to Construct a Single Family Home at
1364 Wesley.
SUMMARY OF REQUEST:
To approve a one year extension to allow Mr. Erik Thorsen to complete the construction of a
single-family home on Wesley Ave. The original agreement between the City and Mr.
Thorsen stipulated that construction of the home was to be completed within 18 months.
The original 18 months will be over on November 8, 2008 and he would like to add one year
to begin at that time. This would place the deadline to November 8, 2009 for the
construction of the home. The City has customarily granted extensions to persons who
have shown that they are dedicated to completing construction and contributing to the
beautification of the City's residential areas. Due to the economy, the construction business
has slowed and Mr. Thorsen would like to have an additional one year in hopes that the
economy will improve as he is in the construction business.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Staff recommends approval of the time extension, as well as authorization for both the
Mayor and the Clerk to sign the attached resolution.
COMMITTEE RECOMMENDATION:
None.
ResolutionNo. 2008-63(b)
MUSKEGON CITY COMMISSION
RESOLUTION APPROVING A ONE YEAR EXTENSION TO BEGIN ON NOVEMBER 8,
2008 TO COl'vlPLETE THE CONSTRUCTION OF A SINGLE-FAMILY HOME LOCATED
AT 1364 WESLEY AVENUE.
WHEREAS, Mr. Erik Thorsen has submitted a request for a time extension; and
WHEREAS, This would provide Mr. Erik Thorsen until November 8, 2009; and
WHEREAS, Mr. Erik Thorsen has shown a commitment to complete the construction of the
home; and
WHEREAS, the completion of the construction of the home will further enhance the ambiance
of the City's residential area.
NOW THEREFORE BE IT RESOLVED, that Mr. Erik Thorsen be granted an additional nine
months to complete the construction of the home located at 1364 Wesley Avenue.
Adopted this 8th day of July 2008.
Ayes: Warmington, Wierenga, Wisneski, Carter, Gawron, Shepherd,
and Spataro
Nays: Nays
Absent None
Attest: ___;,.____._.,.___ _ _--=---"-=--'----"''---
Ann Marie Becker, MMC
Clerk
CERTIFICATION
I hearby certify that the foregoing constitutes a true and complete copy of a resolution adopted
by the City Commission of the City of Muskegon, County of Muskegon, Michigan at a regular
meeting held on July 8, 2008.
\ ·. v \!;, ·/
B~-\\-~'"~j~",
Ann Marie Becker, MMC
Clerk
Date: July 8, 2008
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Intergovernmental Agreement for Traffic Signal Maintenance
SUMMARY OF REQUEST:
Authorize the mayor to sign an intergovernmental agreement Muskegon County Road
Commission along with other municipalities for the joint bidding of a traffic signal
maintenance contract. The agreement calls for MCRC to administer the project and
charge the participating agencies, which includes Muskegon, Norton Shores, Roosevelt
Park & MOOT an additional 15% to work done on our systems to compensate for the
overhead and personnel cost.
FINANCIAL IMPACT:
None at this time.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Authorize the mayor to sign the attached agreement.
COMMITTEE RECOMMENDATION:
INTERGOVERNMENTAL JOINT BIDDING AGREEMENT FOR
TRAFFIC SIGNAL MAINTENANCE
This agreement, effective the !ifi;_ day of ( ~ , 2008, is entered into by and
between the Muskegon County Road Commission, hereinafter referred to as "MCRC", with approval
of Michigan Department of Transportation, and the following municipalities, to wit:
City of Muskegon, Michigan,
City ofNorton Shores, Michigan,
City of Roosevelt Park, Michigan,
which municipalities are hereinafter collectively referred to as "Municipalities".
Recitals
WHEREAS, MCRC and Municipalities have historically partnered in the maintenance of traffic
signal devices, utilizing staffing which has been historically provided by the City of Muskegon:
WHEREAS, due to a change of circumstance, including, but not limited to the retirement of one
or more city staff members, Municipalities and MCRC have agreed to utilize the staff of MCRC,
functioning as the lead agency, to develop and administer specifications and provide for the
competitive bid out of traffic maintenance services, as more fully described hereafter; and,
WHEREAS, MCRC and Municipalities are desirous of memorializing terms and conditions
relevant to such joint and mutual undertakings;
NOW THEREFORE, in consideration of mutual covenants and conditions hereinafter set forth,
MCRC and Municipalities hereafter agree as follows:
Section 1: Basic Agreement
MCRC agrees to function as the lead agency and "bidder" for services relating to traffic signal
maintenance throughout the Municipalities who jointly undertake duties and responsibilities hereunder
as evidenced by their execution thereof. Furthermore, MCRC agrees to make payments, on behalf of
Municipalities, to the successful contractor for services performed pursuant to such agreement, subject
to reimbursement as hereinafter set forth.
1
Section 2: Specifications/Request for Proposal
Attached hereto and incorporated herein as Exhibit A are specifications and request for
proposal as have been prepared for lead agency MCRC. By execution of this agreement, all
Municipalities acknowledge that they have read and fully understand such specifications and request
for proposal and are in agreement with MCRC proceeding to award contract, subject to execution of
this agreement by respective Municipalities.
Section 3: Disbursements/Payments, Reimbursements, and "Reserve"
Parties agree that MCRC shall assume responsibility for making payments to contractor on
behalf of contracting Municipalities, properly allocating costs to that Municipality for whom the
services were performed. In consideration of this agreement by MCRC, Municipalities agree to
provide an initial "Reserve" in the amount of 1112th of previous year's contracted annual cost. The
annual cost is being calculated based upon monies expended by Municipalities collectively prior to
initiation of this arrangement. The purpose of the "initial reserve" is to avoid substantial carrying costs
which would otherwise have to be borne by MCRC pending repayment or reimbursement from
Municipalities.
Municipalities agree to reimburse MCRC for their proportionate responsibility of any costs
which have been incurred within 14 days of evidence of payment from MCRC.
Finally, Municipalities agree to a negotiated payment of overhead costs to MCRC in the
amount of fifteen percent (15%) overhead on all amounts paid by MCRC to contractor.
Section 4: Duration of Agreement
Parties agree that this agreement shall continue for a period of one year and may automatically
be renewed for an additional one year period without formally executing an amendment hereto.
Notwithstanding, any Municipality may elect, subject to any limitations which may be imposed
pursuant to MCRC bid agreement with contractor, to withdraw from this agreement by providing sixty
(60) days written notice of said intent to MCRC and other participating Municipalities.
Section 5: Responsibilities
Nothing contained within this Agreement shall in any way create, modify, or abrogate, in
whole or in part, the jurisdiction of duties, responsibilities, and obligations of either party to each other,
the general public or any party to this Agreement. It is the intention of the parties that this document
2
describe and obligate the parties only to the terms of this Agreement concerning the contribution of
costs incurred for the operation, maintenance, modification and/or replacement of the traffic signal.
Section 6: Entire Agreement
That this document constitutes the entire agreement of the parties and that it may only be
amended or modified by written agreement executed by the parties themselves.
Section 7: Rules of Construction
The parties to this Agreement also acknowledge and agree that:
(i) Each party and the party's counsel has reviewed and negotiated, or has had the
opportunity to review and negotiate, the terms and provisions of this Agreement
and have contributed to its review and revision;
(ii) Any rule of construction to the effect that any ambiguities are resolved against
the drafting party shall not be used to interpret this Agreement; and
(iii) The terms and provisions of this Agreement shall be construed fairly as to all
parties to this Agreement and not in favor of or against any party, regardless of
which party was generally responsible for the preparation of this Agreement.
Section 8: Notices
All notices, requests, consents and other communications under this Agreement shall be in
writing, shall be addressed to the receiving party's address set forth below or to any other address a
party may designate by notice under this Agreement, and shall be either:
(i) Delivered by hand;
(ii) Sent by facsimile or electronic mail, and mailed promptly by certified mail,
return receipt requested, postage prepaid, or;
(iii) Sent by nationally recognized overnight courier:
If to City to: With a copy to:
City of Norton Shores Douglas M. Hughes
4814 Henry Street Williams, Hughes & Cook, PLLC
Norton Shores, MI 49441 120 W. Apple Avenue
Facsimile: (231) 798-7234 P.O.Box 599
Telephone: (231) 799-6803 Muskegon,MI 49443-0599
Attention: Jerry Bartoszek Telephone: (231) 726-4857
E-Mail: jbartoszek@nortonshores.org Facsimile: (231) 727-2130
E-Mail: domrhughes@whcspc.com
3
If to Muskegon County Road Commission: With a copy to:
Muskegon County Road Commission Stephen C. Corwin
Kenneth Hulka, Director Corwin Law & Consulting PLC
7700 E. Apple Avenue 297 W. Clay Ave., Apt. 101
Muskegon, MI 49442 Muskegon, MI 49440
Telephone: 231-788-2381 Telephone: 231-726-6000
Facsimile: 231-788-5793 Facsimile: 231-726-5101
E-Mail: - - - - - - - - E-Mail: _ _ _ _ _ _ _ __
If to City of Roosevelt Park: With a copy to:
City of Roosevelt Park Steven F. Stapleton
W. David Boehm, Manager Law, Weathers & Richardson, P.C.
900 Oakridge Road 800 Bridgewater Place
Muskegon,MI 49441 333 Bridge St., N.W.
Telephone: (231) 755-3721 Grand Rapids, MI 49504-5360
Facsimile: (231) 755-1442 Telephone: (616) 732-1720
E-Mail: Facsimile: (616) 913-1220
------ E-Mail:
---------
Ifto City ofMuskgon: With a copy to:
City of Muskegon John C. Schrier
Bryon Mazade, Manager Parmenter O'Toole
933 Terrace Street P.O. Box 786
P.O. Box536 Muskegon, MI 49443-0786
Muskegon, MI 49443-0536 Telephone: (231) 722-1621
Telephone: (231) 724-6705 Facsimile: (231) 722-7866
Facsimile: (231) 724-4178
All notices, requests, consents and other communications under this Agreement shall be deemed to
have been given either:
(i) If by hand, at the time of the delivery of the notice to the receiving party,
(ii) If by facsimile or electronic mail, at the time that receipt of the facsimile or
electronic mail has been acknowledged by electronic confirmation or otherwise,
or if no conf=ation is received, on the fifth day following the day a hard copy
of the transmission is mailed by certified mail, or,
(iii) Ifby overnight courier, on the next business day following the day the notice is
delivered to the courier service.
4
Any party, by notice to the other parties to this Agreement, may designate additional or different
addresses for subsequent notices or communications.
Section 9: Modification
The terms and provisions of this Agreement may not be waived, or consent for the departure
from the terms and provisions may be granted, only by written document executed by the parties.
Section 10: Governing Law
This Agreement and the rights and obligations of the parties under this Agreement shall be
governed and interpreted by Michigan law, without giving effect to the conflict oflaw principles of the
State of Michigan.
Section 11: Execution and effective date
This agreement shall be deemed effective as of the date set forth above. This agreement may
be executed in mutual counterparts.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date set
forth above.
j
Approved:
For Muskegon County Road Commission Michigan Department of Transportation
[:
For City of Norton Shores, Michigan
For City of Roosevelt Park, Michigan
Date: July 8, 2008
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids
Grand Ave. Watermain (W-708)
SUMMARY OF REQUEST:
Award the contract for the watermain construction in Grand Ave. from Terrace to East
Alley to Felco Contractors, Inc. of Muskegon since they were the lowest, responsible
bidder with a bid price of $65,439.
FINANCIAL IMPACT:
The construction cost of $65,439 plus engineering cost which is estimated at an additional
15%.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Award the contract to Felco Contractors, Inc.
COMMITTEE RECOMMENDATION:
O:\ENGINEERING\COMMON\2008 PROJECTS MASTERIPROJECTSIGRAND WM TERRACE W TO
ALLEY\WORDICONAWA Grand (W-708) 07-8-08.doc
W-708 GRAND AVE., WATERMAIN & SANITARY SEWER UPGRADES IN ALLEY EAST OF HOYT ST. TO TERRACE ST.
.BIO T~BULATION. 07/01/08
CONTRACTOR FElCO CONTRACTORS, INC MCCORMICK SANO, INC. Cl TRUCKING Mil.BOCKER & SONS JACKSON-MERKEY OOUSLE L ENTERPRISES DAN HOE EXCAVATING WYOMING EXCAVATORS
ADDRESS ENGINEER'S 856 PULASKI AVE. 5430 RUSSELL RD. 555 E. WESTERN AVE. 1266 29TH ST. S55 E. WESTERN AVE. 5216 INOUSTRIAL PARK OR. 13664 ROCKY'S RO 9580 SMILE RO.
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11 SANITARY SEWER 8" SOR 36 L.FT. 30.0 $46.00 s1 •50.00 86.00 $ 2 S80.00 $ 25.00 $ 750.00 $ 160.00 $ 4800.00 $ 75.00 $ 2250.00 $ 60.00 $ 1 800.00 $ 41.00 $ 1230.00 $ 50.00 S 1 500.00 $ 69.00 $ 2.070.00
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14 TRAFFIC CONTROL LUMP $2 000.00 $2 000.00 S 2 000.00 $ 2 000.00 $ 3710.IXl $ 3 710.00 $ 2~50.00 $ 2.150.00 $ 10 000.00 S 10 000.00 $ 2 135.00 $ 2..135.00 $ 3500.00 S 3 500.00 $ 2 000.00 $ 2000.00 $ 2..160.00 $ Z.160.00
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16 TRENCH REPAIR LOCAL STREET TYPE Ill L.FT. 68.0 $40.00 $2 720.00 $ 86.00 $ 5 848.00 $ 81.00 $ 5 508.00 $ 64.00 $ 4 352.00 $ 75.00 $ 5100.00 $ 105.00 $ 7140.00 $ 107.00 $ 7 276.00 $ 50.00 $ 3 400.00 $ 74.00 $ 5 032.00
,.•
17 TRENCH REPAIR SPECIAL L.FT. 84.0 $40.00 $3 360.00 S 26.00 $ 2100.00 $ 25.30 $ 2126.20 $ 17.00 $ 1.428.00 $ 32.00 $ 2 698.00 $ 37.00 $ 3108.00 $ 2B.OO $ 2 3S2.00 $ 30.00 $ 2 520.00 $ 30.SO $ 2 662.00
,.•
18 VALVE 6"" GATE M.J. WI SOX EACH $660.00 $660.00 S 780.00 $ 780.00 $ 849.00 S aMJ.oo $ 710.00 S 710.00 $ 720.00 $ 720.00 $ 713.00 $ 713.00 $ 782.00 $ 782.00 $ 950.00 $ 950.00 $ sos.so $ 808.50
19 VALVE 16" BUTTERFLY M.J. WI BO)( $2 000.00 $ 3 800.00 $ 38D0,00 $ 3 090.00 $ $ 2 880.00 $ 2 880.00 S 3100.00 S 3100.00 S 3 020.00 $ 3 020.00 3142.00 S 3142.00 $ 3 000.00 $ 3000.M $ 3144.00 S 3144.00
20 WATERMAIN 6" O.C.I. CL52
'-''"
I LFT. 15.0
$2 000.00
$6C.OO $900.00 $ 64.00 $ 960.00 $ 33.00 $
3 090.00
495.00 $ 50.00 $ 750.00 S 55.00 $ 826.00 S 83.15 $ 1 247.25
$
$ 61.00 $ 915.00 $ 60.00 S 760.00 $ 71.SQ S 1 072.50
21 WATERMAIN 16"' o.c.1. CL52 ! L.FT. 196.0 $60.00 $9 7S0.00 S 71.00 $ 13 845.00 $ 125.00 $ 75.DO S 130.00 S 25 350.00 $ 96.00 $ 18 525.00 $ 120.00 $ 23 400.00 $ 129.00 $ 25 15S.OO $ 200.00 $ 39 000.00 $ 189.00 $ 36 855.00
,.•
i l.FT. 110.0
22 WATER SERVICE 1"" TYPE "K" COPPER $20.00 $2 200.00 $ 12.00 $ 1320.00 $ 14.10 $ 1 551.00 $ 16.00 $ 1 760.00 S 20.00 $ 2 200.00 $ 16.90 $ 1 859.00 $ 30.00 $ 3 300.00 $ 40.00 $ 4 400.00 $ 64.S/J $ 6 995.00
23 WATER VALVE BOX COMPLETE EACH $300.00 $600.00 $ 300.00 $ 600.00 $ 283.00 $ 566.00 $ 190.00 $ 380.00 S 280.00 $ 560.00 $ 255.00 $ 510.00 $ 200.00 $ 400.00 $ 276.00 $ 550.00 $ 205.50 S 411.00
SUBTOTAL $49 350.00
TOTAL $49 360.00
' 65 439,00 $ 69 907.44 $ 75 426.00 $ 80 520.00
' 85 251.25
' 93 420.00
' 95 000.00 $ 116299.50
10F1
Date: July 8, 2008
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids
Roof Improvements/Replacement@ City Hall
SUMMARY OF REQUEST:
Award the base bid portion of the contract to replace the roof at the south westerly section
of City Hall (Police department) to Ostrander Siding & Roofing Company out of Belding
since they were the lowest responsible bidder with a bid price of $29,900.
FINANCIAL IMPACT:
The construction cost of $29,900.
BUDGET ACTION REQUIRED:
None. This project was budgeted for in the 2008 CIP.
STAFF RECOMMENDATION:
Award the contract to Ostrander Siding & Roofing Company
COMMITTEE RECOMMENDATION:
CITY HALL ROOF IMPROVEMENTS
BIDS AS READ 06/19/08
CONTRACTOR BID AMOUNT
ROOFING ALTERNATES
(15 yr warranty) (30 yr warranty)
1 Ostrander Siding and Roofing $ 29,900.00 $ 37,500.00
2 East Muskegon Roofing and Sheet Metal $ 40,450.00 $ 49,475.00
3 Allied Roofing & Siding $ 41,416.00 $ 48,916.00
AGENDA ITEM NO. _ _ _ _ _ _ __
CITY COMMISSION MEETING _ _ _ _ _ _ _ __
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: July 1, 2008
RE: City Manager Employment Agreement Amendment
SUMMARY OF REQUEST:
To approve an amendment to the City Manager's employment agreement relating to retirement
requirements.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the proposed amendment and authorize the Mayor and Clerk to sign the revised
agreement.
COMMITTEE RECOMMENDATION
None.
EMPLOYMENT AGREEMENT
CITY OF MUSKEGON - BRYON L. MAZADE
Effective July 1, 2008
This employment agreement is made and entered into by and between the CITY OF
MUSKEGON ("CITY") and BRYON L. MAZADE ("MANAGER").
Recitals
A. The CITY desires to employ the services of MANAGER as the City Manager of
the City of Muskegon as provided in the Charter of the City of Muskegon and desires to establish
conditions of employment, provide certain benefits and set working conditions for said
MANAGER.
B. MANAGER desires to maintain the employment as City Manager of the City of
Muskegon in accordance with the terms and provisions of the Agreement.
C. This Agreement supersedes all prior agreements.
Agreement
NOW THEREFORE, THE CITY AND MANAGER AGREE AS FOLLOWS:
1. EMPLOYMENT. CITY employs MANAGER as City Manager to perform the
functions and duties specified in the City Charter and ordinances and to perform such other
legally permissible and proper duties and functions as the City Commission may, from time to
time, assign, and MANAGER accepts such employment.
MANAGER agrees to remain in the employ of the CITY until termination is
effected as hereinafter provided. MANAGER agrees to devote full time to his duties as City
Manager. MANAGER may undertake other incidental employment, subject to the right of the
City to require Manager to terminate other incidental employment.
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1
2. SALARY. Effective July 1, 2008, CITY agrees to pay MANAGER as
compensation for services rendered an annual salary of$ __ per year. MANAGER shall be
entitled to cost of living adjustments approved by the City Commission for department heads on
the first of each year.
3. PENSION. It is understood by MANAGER that he will remain a member of the
Municipal Employees retirement System (MERS), formerly the City's General Employees
Retirement System, and remain eligible for all benefits thereunder.
4. FRINGE BENEFITS. In addition to the base salary and deferred compensation
established for MANAGER, CITY shall afford MANAGER the following:
(a) Sick Leave. The existing sick leave bank shall be continued, and shall
continue to accrue at one (1) day per month, up to a maximum of 120 days.
(b) Disability Insurance. During employment, a disability insurance policy
providing benefits for lost compensation until age sixty-five (65).
(c) Holidays. Eleven (11) holidays per annum.
(d) Vacation. For each calendar year MANAGER shall be entitled to five
weeks vacation. Vacation time may be accumulated and carried over to subsequent years, except
that vacation time in excess of four weeks shall not be carried over and shall be lost.
(e) Life Insurance. A term life insurance policy during employment in the
amount provided for exempt employees.
(f) Automobile Allowance. An annual automobile allowance of $6,750 for
mileage shall be provided and payable in the 26 pay periods. In addition, there shall be
reimbursement for mileage at the standard City rate for a round trip of 100 miles or more on
behalf of the CITY.
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(g) Hospitalization Insurance. Coverage under the CITY'S hospitalization and
dental plan for MANAGER, MANAGER'S wife and children. MANAGER and MANAGER'S
dependents will, however, be subject to plan amendments adopted from time to time by the City
Commission.
(h) Membership Dues and Expenses. Payment of annual ICMA membership
dues and payment of expenses to attend ICMA conferences within the State of Michigan.
Payment of the expenses to attend the annual ICMA conference. All other out of state
conferences must receive prior consent of City Commission.
(i) Civic Organizations. CITY will pay or reimburse MANAGER for
membership dues and fees in one civic organizations, i.e. Rotary, Lions Club, etc., subject to the
City's ability to review and eliminate this benefit.
(j) Miscellaneous. In addition to the fringe benefits set forth above, and to
the extent that this subparagraph does not duplicate or conflict with the above fringe benefits,
(which shall prevail), the MANAGER shall have the same fringe benefits as are available to the
highest level department heads employed by the CITY from time to time.
5. TERM. It is understood by both CITY and MANAGER that employment may be
terminated at the will of either party.
6. SEVERANCE PAY UPON TERMINATION BY CITY. IfCITY terminates
MANAGER'S employment, or if termination occurs pursuant to section 8 (except the last
paragraph thereof), MANAGER shall receive the following:
a) severance pay in an amount equal to seven (7) months' salary;
b) 50% of any unused sick leave pay and payment for unused vacation time earned
in that calendar year to the date of termination; and
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c) the City shall adopt any and all ordinances and resolutions, and authorize the
execution of any and all necessary documents to provide Manager with a F50
retirement benefit, i.e., establishing eligibility for retirement at age 50 years with a
required period of credited service of 25 years. The FS0 retirement eligibility
shall be made effective the day prior to the last day of employment of Manager
and Manager shall have the option of retiring pursuant to the FS0 retirement
eligibility. If Manager is over the age of 55 years at the time of termination,
subparagraph (c) is void.
7. TERMINATION OF EMPLOYMENT BY MANAGER. MANAGER may
terminate employment at any time after providing the CITY with a thirty (30) day notice.
8. SEVERANCE PAY UPON TERMINATION BY MANAGER. In the event the
CITY refuses, following written notice, to comply with any material provisions of this agreement
which financially benefit MANAGER, or MANAGER resigns following the simultaneous
suggestion, whether formal or informal, by a majority of the members of the City Commission
that he resign, then, in that event, the MANAGER may at his option be deemed to be terminated
at the date of such failure to comply or simultaneous suggestion. In such case, the MANAGER
shall be deemed to have been terminated by the CITY and entitled to the severance benefits set
forth above.
In the event the MANAGER terminates his employment for reasons other than
those stated in this paragraph, he shall receive one-half (1/2) of his unused sick leave bank and
all earned vacation pay for that calendar year, but no other severance pay or benefit, except as
required by law.
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9. MERGER OF NEGOTIATIONS. This agreement constitutes the entire contract
of employment between CITY and MANAGER. No statement, promise, agreement, or
obligation that conflicts with the terms of this agreement shall modify, enlarge, or invalidate this
agreement or any provisions hereof.
IN WITNESS WHEREOF, the CITY and MANAGER have executed this agreement this
:;?f/2 day of J"0lcJ , 2008.
WITNESSSES:
MAN GER-
L,nd<a. /otter
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AGENDA ITEM NO. _ _ _ _ _ _ __
CITY COMMISSION MEETING _ _ _ _ _ _ _ _ __
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: July 1, 2008
RE: Salary Range Adjustments
SUMMARY OF REQUEST:
To make changes to various non-represented salary ranges.
FINANCIAL IMPACT:
Approximately $30,000 in salaries and benefits. However, there have been savings to fully
offset these increases.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION
To approve the recommended changes.
COMMITTEE RECOMMENDATION
None.
pb\AGENDAISALARY RANGE ADJUSTMENTS 070108
PROPOSED
2008
NON-REPRESENTED EMPLOYEES SALARY SCHEDULE
SALARY SCHEDULE
11 STEPS
CLASSIFICATION STEP 1 STEP 2 STEP 3 STEP4 STEP 5 STEP 6 STEP7 STEP8 STEP 9 STEP10 STEP 11
RANGE I -A 74,307 76,784 79,261 81,738 84,215 86,692 89,168 91,645 94,122 96,599 99,076
RANGE I - B 68,095 70,366 72,635 74,906 77,175 79,446 81,715 83,986 86,255 88,526 90,796
RANGE II -A 62,886 64,982 67,078 69,174 71,270 73,367 75,464 77,560 79,656 81,752 83,848
RANGE II - B 60,246 62,247 64,247 66,248 68,248 70,249 72,250 74,250 76,251 78,251 80,253
RANGE Ill -A 57,607 59,511 61,416 63,321 65,226 67,130 69,036 70,940 72,844 74,750 76,654
RANGE Ill -8 53,556 55,341 57,126 58,912 60,697 62,482 64,267 66,052 67,838 69,623 71,408
RANGE IV 49,623 51,277 52,931 54,585 56,239 57,892 59,547 61,200 62,854 64,508 66,162
RANGEV 47,495 49,079 50,662 52,245 53,829 55,413 56,996 58,580 60,163 61,747 63,330
RANGE VI 44,513 45,996 47,480 48,963 50,447 51,930 53,414 54,898 56,382 57,866 59,349
RANGE VII -A 41,198 42,572 43,946 45,319 46,693 48,066 49,440 50,813 52,187 53,561 54,934
RANGE VII - B 38,663 39,952 41,242 42,531 43,820 45,110 46,399 47,688 48,977 50,267 51,556
RANGE VIII 36,476 37,692 38,908 40,125 41,341 42,556 43,772 44,989 46,205 47,421 48,638
RANGE IX 32,142 33,213 34,284 35,356 36,427 37,499 38,570 39,641 40,713 41,784 42,856
RANGE X 29,808 30,802 31,795 32,790 33,783 34,777 35,771 36,765 37,758 38,753 39,746
RANGE XI 27,143 28,048 28,954 29,858 30,763 31,668 32,573 33,477 34,383 35,288 36,193
pb\E>eelLl\2006 NON-REP SALARIES 07208 FOR AGENDAIPROPOSEO STEPS
PROPOSED
ADMINISTRATIVE/TECHNICAL/PROFESSIONAL/SUPERVISORY
SALARY RANGES
EFFECTIVE 7/1/2008
MINIMUM SALARY MAXIMUM SALARY
RANGE 1-A 74,307 99,076
Director of Public Safety
Finance Director
Public Works Director
RANGE 1-B 68,095 90,796
City Engineer/Deputy Director of Public Works
Community/Economic Development Director
RANGE II -A 62,886 83,848
RANGE 11- B 60,246 80,253
City Treasurer
Income Tax Administrator/Deputy Treasurer
Information Systems Director
RANGE Ill -A 57,607 76,654
Civil Service/Personnel Director
Deputy Director of Public Safety for Fire Services
RANGE Ill - B 53,556 71,408
Assistant Finance Director
City Clerk
Community & Neighborhood Services Director
RANGE IV 49,623 66,162
RANGEV 47,495 63,330
Affirmative Action/Risk Management Director
Water Filtration Plant Supervisor
MINIMUM SALARY MAXIMUM SALARY
RANGE VI 44,513 59,349
Superintendent of Public Works
Superintendent of Public Utilities
RANGE VII - A $41,198 $54,934
Cemetery/Forestry Supervisor
Database Administralor
Equipment Supervisor
Highway Supervisor
Network Technician
Parks Supervisor
Planner Ill/Zoning Administrator
Public Utilities Supervisor
Recreation/Marina Supervisor
Special Operations Supervisor
RANGE VII - B $38,663 $51,556
RANGE VIII $36,476 $48,638
Administrative Services Supervisor - DPW
Code Coordinator
Deputy City Clerk
Income Tax Auditor
Planner II
Police Community Coordinator
Police Records Supervisor
Resource Recovery Coordinator
RANGE IX $32,142 $42,856
Building Maintenance Supervisor
Planner I
Secretary to the City Manager
RANGEX $29,808 $39,746
Finance Clerk
Administrative Secretary - Administration
Administrative Secretary - CNS
Administrative Secretary - Planning
Administrative Secretary - Fire
Administrative Secretary - Civil Service
Administrative Secretary - Police
RANGE XI $27,143 $36,193
City Hall Building Maintenance Worker
pb\Excel\2008 NON-REP SALARIES 07208 FOR AGENOA\PROPOSEO POSITIONS & RANGES w/ VACANT POSTNS RMVD
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