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CITY OF MUSKEGON
CITY COMMISSION MEETING
APRIL 11,2006
CITY COMMISSION CHAMBERS@ 5:30P.M.
ACTION NUMBERS
2006-34 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Appointment to the City Employee's Pension Board and the Police &
Fire Retirement Board. CITY CLERK
C. Approval of the Use & Maintenance of City Owned Property at 1561
Albert Avenue for a Garden by Marquette Neighborhood Association.
PLANNING & ECONOMIC DEVELOPMENT
D. Approval of the Use & Maintenance of City Owned Property at 1728 &
1734 Terrace Street & 274 E. Larch Avenue for a Garden by Sacred
Suds. PLANNING & ECONOMIC DEVELOPMENT
E. Grant Application for Transportation Economic Development Fund
Category F. ENGINEERING
F. City-Michigan Department of Transportation Agreement for Non-
Motorized Pathway, Bike Path Phase I (McCracken to Shoreline).
ENGINEERING
G. Consideration of Bids: Denmark. Crozier to Lakeshore Drive (H-1613)
ENGINEERING
H. Aggregates, Highway Maintenance Materials and Concrete. PUBLIC
WORKS
2006-35 PUBLIC HEARINGS:
A. Create a Special Assessment District for Fifth Street, Merrill Avenue to
Muskegon Avenue. ENGINEERING
2006-36 UNFINISHED BUSINESS:
A. SECOND READING: Zoning Ordinance Amendment to Article XXII.
Nonconforming Uses. PLANNING & ECONOMIC DEVELOPMENT
2006-37 NEW BUSINESS:
A. Transmittal of 2005 Comprehensive Annual Financial Report. FINANCE
B. Selection of Architect for Arena Clubroom. FINANCE
C. Water Filtration Plant Improvements Project Final Change Order #11.
WATER FILTRATION PLANT
D. 2006-2007 Community Development Block Grant and Home
Investment Partnership Program Funding. COMMUNITY AND
NEIGHBORHOOD SERVICES
E. Approval of the 2006-2007 Action Plan. COMMUNITY AND
NEIGHBORHOOD SERVICES
F. Consideration of Bids: Beach Leveling. PUBLIC WORKS
2006-38 CLOSED SESSION: To discuss collective bargaining.
ADJOURNMENT: The Regular City Commission Meeting adjourned at 7:38 p.m.
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: Gail A. Kundinger, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve the minutes of the Regular
Commission Meeting that was held on Tuesday, March 28, 2006.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
APRIL 11, 2006
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City
Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, April 11,
2006.
Mayor Warmington opened the meeting with a prayer from Pastor Penny
Johnson from the Oak Crest Church of God after which the Commission and
public recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Stephen Gawron,
Commissioner Chris Carter, Kevin Davis, Clara Shepherd, Lawrence Spataro, and
Sue Wierenga, City Manager Bryon Mazade, City Attorney John Schrier, and City
Clerk Gail Kundinger.
2006-34 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve the minutes of the Regular Commission
Meeting that was held on Tuesday, March 28, 2006.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the minutes.
B. Appointment to the City Employee's Pension Board and the Police &
Fire Retirement Board. CITY CLERK
SUMMARY OF REQUEST: To appoint G. Thomas Johnson to the City Employee's
Pension Board and the Police & Fireman's Retirement Board.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To make the appointment.
COMMITTEE RECOMMENDATION: The Community Relations Committee
recommended the appointment at their March 6th meeting.
C. Approval of the Use & Maintenance of City Owned Property at 1561
Albert Avenue for a Garden by MarqueHe Neighborhood Association.
PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: To approve the use and maintenance of the City
owned property located at 1561 Albert Avenue for a community garden. The
property is a buildable lot. The City would retain the right to sell the property
with the Marquette Neighborhood Association having time to remove the
garden prior to any sales. The Marquette Neighborhood Association has
proposed a vegetable garden with flowers. The neighborhood residents will be
involved in the garden and the maintenance. All gardening tools will be stored
off site. There will be no permanent structures on the site. The garden will be
maintained weekly.
FINANCIAL IMPACT: None. By having the maintenance agreement with the
Marquette Neighborhood Association, the City would not need to maintain the
property while the garden is at the location.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the resolution and to authorize both the
Mayor and the Clerk to sign said resolution and maintenance agreement.
COMMITIEE RECOMMENDATION: The Land Reutilization Committee, at their
regular meeting of March 28, 2006, stated that if this garden follows what Sacred
Suds will be doing, then this may go directly to the City Commission for approval
due to the timeline for planting season.
D. Approval of the Use & Maintenance of City Owned Property at 1728 &
1734 Terrace Street & 274 E. Larch Avenue for a Garden by Sacred
Suds. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: To approve the use and maintenance of the City
owned property located at 1728 & 1734 Terrace Street and 27 4 E. Larch A venue
for a community garden. The properties are contiguous and together create a
buildable lot. The City would retain the right to sell the property with Sacred
Suds having time to remove the garden prior to any sales. Sacred Suds has
proposed a vegetable garden with flowers. The neighborhood residents will be
involved in the garden and the maintenance. All gardening tools will be stored
off site. There will be no permanent structures on the site. The garden will be
maintained weekly. Sacred Suds is located diagonally from this property (their
address is 289 E. Larch).
FINANCIAL IMPACT: None. By having the maintenance agreement with Sacred
Suds, the City would not need to maintain the property while the garden is at
the location.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the resolution and to authorize both the
Mayor and the Clerk to sign said resolution and maintenance agreement.
COMMITTEE RECOMMENDATION: The Land Reutilization Committee
recommended approval of the use of the property for a garden to Sacred Suds
at their regular meeting of March 28, 2006.
E. Grant Application for Transportation Economic Development Fund
Category F. ENGINEERING
SUMMARY OF REQUEST: Authorize staff, by adopting the resolution, to submit a
Transportation Economic Development Fund Category - F Grant application
requesting funds for the reconstruction of Park Street between Hackley & Young.
This project, if approved, will be submitted as a joint application between the
City and Muskegon Heights since the street is equally owned by both
communities. Local share, which is estimated at $48,000, for the project will be
equally divided between the two cities with each picking up $24,000 plus one
half of the engineering cost.
FINANCIAL IMPACT: The estimated construction share of $24,000 plus one half of
the engineering cost.
BUDGET ACTION REQUIRED: None at this time. However, should you authorize
the submittal; the project will appear on the upcoming CIP for 2007.
STAFF RECOMMENDATION: Authorize staff to submit the grant application.
F. City-Michigan Department of Transportation Agreement for Non-
Motorized Pathway. Bike Path Phase I (McCracken to Shoreline).
ENGINEERING
SUMMARY OF REQUEST: To approve the contract with Michigan Department of
Transportation for the construction of a Non-Motorized Pathway (bike path
phase I) from McCracken Street to Shoreline Drive and to approve the resolution
authorizing the Mayor and City Clerk to sign the contract.
FINANCIAL IMPACT: Michigan Department of Transportation's participation of
federal money is coped at $799,370 but not to exceed 50% of eligible cost. The
estimated total construction cost (with engineering) of the project, including the
state's department of natural resources (MDNR) grant, is $1 ,800,000.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: That the agreement and resolution be approved.
G. Consideration of Bids: Denmark. Crozier to Lakeshore Drive (H-1613)
ENGINEERING
SUMMARY OF REQUEST: Award the paving, using the concrete alternate for the
block between Harrison and Lakeshore, and underground utility construction
contract (H-1613) for the reconstruction of Denmark between Crozier and
Lakeshore Drive to Wadel Stabilization out of Hart since they were the lowest,
responsible bidder with a bid price of $454,897.70.
FINANCIAL IMPACT: The construction cost $454,897.70 plus engineering cost
which is estimated at an additional 15%.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Award the contract to Wadel Stabilization.
H. Aggregates, Highway Maintenance Materials and Concrete. PUBLIC
WORKS
SUMMARY OF REQUEST:
Award bid to supply H1 and H21imestone chip blend to Verplank Trucking
Company, PO Box 8, Ferrysburg, Ml 49409.
Award bid to supply road slag to Verplank Trucking Company, PO Box 8,
Ferrysburg, Ml 49409.
Award bid to supply Sylvax patching material (CP-6 alternative) to Asphalt
Paving, Inc., 1000 E. Sherman Blvd., Muskegon, Ml 49440.
Award bid to supply bituminous asphalt product to Asphalt Paving, Inc.,
1000 E. Sherrnan Blvd., Muskegon, Ml 49444.
Award bid to supply Calciurn Chloride 38% (road brine) and 32% (winter
salting) to Liquid Dustlayer, Inc., PO Box 188, Manistee, Ml 49660.
Award bid to supply screened top soil to Felco Contractors. 87 4 Pulaski
Ave., Muskegon, Ml 49441.
Award bid to supply 7-sack mix concrete to Port City Redi-Mix Company,
1780 Sheridan Road Muskegon, Ml 49442; contingent upon product availability,
timely deliveries, and prices as quoted.
FINANCIAL IMPACT: $146,500 based on 2005 quantities at 2006 quotes.
BUDGET ACTION REQUIRED: None, monies appropriated in several budgets.
Motion by Commissioner Davis, second by Commissioner Carter to approve the
Consent Agenda as read.
ROLL VOTE: Ayes: Davis, Gawron, Shepherd, Spataro, Warmington, Wierengo,
and Carter
Nays: None
MOTION PASSES
2006-35 PUBLIC HEARINGS:
A. Create a Special Assessment District for Fifth Street, Merrill Avenue to
Muskegon Avenue. ENGINEERING
SUMMARY OF REQUEST: To hold a public hearing on the proposed special
assessment for Fifth Street, Merrill Avenue to Muskegon Avenue, and to create
the special assessment district and appoint two City Commissioners to the Board
of Assessors if it is determined to proceed with the project.
FINANCIAL IMPACT: None at this time.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To create the special assessment district and assign
two City Commissioners to the Board of Assessors by adopting the resolution.
The Public Hearing opened at 5:40 p.m. to hear and consider any comments
from the public. No comments were heard.
Motion by Commissioner Carter, second by Commissioner Spataro to close the
Public Hearing at 5:42 p.m. and create the special assessment district for Fifth
Street. Merrill to Muskegon.
ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, Wierengo, Carter,
and Davis
Nays: None
MOTION PASSES
Commissioner Spataro and Shepherd were appointed to the Board of Assessors.
2006-36 UNFINISHED BUSINESS:
A. SECOND READING: Zoning Ordinance Amendment to Article XXII,
Nonconforming Uses. PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Request to amend Sections 2200, 2201, 2202, 2203, and
2204 (Nonconforming Uses) of Article XXII of the Zoning Ordinance.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Staff recommends amendment of Article XXII
(Nonconforming Uses) of the Zoning Ordinance.
COMMITTEE RECOMMENDATION: The Planning Commission recommended
approval of the amendment at their March 16th meeting. The vote was
unanimous in favor of the amendment. with J. Aslakson and T. Michalski absent.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to adopt the
zoning ordinance amendment to Article XXII.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Wierengo, Carter, and
Gawron
Nays: Davis
MOTION PASSES
2006-37 NEW BUSINESS:
A. Transmittal of 2005 Comprehensive Annual Financial Report. FINANCE
SUMMARY OF REQUEST: The City's 2005 Comprehensive Annual Financial Report
(CAFR) has previously been distributed to City Commissioners. At this time, the
CAFR is being formally transmitted to the Commission in accordance with state
law. The 2005 CAFR has been prepared in accordance with Governmental
Accounting Standards Board (GASB) 34 accounting standards. The 2005 CAFR
also includes the "single-audit" of federal grants.
FINANCIAL IMPACT: None. The CAFR report summarizes the City's financial
activities for 2005 and includes the independent auditor's unqualified opinion on
the City's financial statements.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Acceptance of the 2005 CAFR.
Motion by Commissioner Spataro, second by Vice Mayor Gawron to approve
the 2005 Comprehensive Annual Financial Report.
ROLL VOTE: Ayes: Spataro, Warmington, Wierengo, Carter, Davis, Gawron, and
Shepherd
Nays: None
MOTION PASSES
B. Selection of Architect for Arena Clubroom. FINANCE
SUMMARY OF REQUEST: Proposals were received from four area architectural
firms for design and construction oversight services for the proposed Walker
Arena clubroom facility:
Bosma Architects - $19,600
C. Richard Borgeson - $15,000
Hooker DeJong - $18,750
Sidock Group - $30,000
A selection committee comprised of staff and arena personnel interviewed
each firm to gain better understanding of their qualifications and vision for the
project. After going through this process, it is recommended that Hooker,
DeJong be selected as architect. Hooker was one of the top two firms selected
by all four committee members.
FINANCIAL IMPACT: The project will be funded through an internal borrowing
targeted at $300,000, including architect fees. All architects agreed the project
is achievable within that budgeted figure. When construction bids are received
and the City Commission gives final approval for the project, an internal loan will
be set up with specific payback terms.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: Selection of Hooker, DeJong as architect.
Motion by Commissioner Spataro, second by Commissioner Shepherd to select
Hooker, DeJong as the architect contingent upon City Attorney's approval of the
contract.
ROLL VOTE: Ayes: Warmington, Carter, Gawron, Shepherd, and Spataro
Nays: Wierengo and Davis
MOTION PASSES
C. Water Filtration Plant Improvements Project Final Change Order #11.
WATER FILTRATION PLANT
SUMMARY OF REQUEST: Request endorsement of the Final Change Order, # 11,
to close out the Water Filtration Plant Improvements Project.
FINANCIAL IMPACT: The change order is in the amount of $68,253.
BUDGET ACTION REQUIRED: The funding will come from the Water Fund.
STAFF RECOMMENDATION: Staff recommends approval of the final change
order # 11 for the Water Filtration Plant Improvements Project in the amount of
$68,253.
Motion by Commissioner Spataro, second by Commissioner Carter to approve
the final change order.
ROLL VOTE: Ayes: Wierengo, Carter, Davis, Gawron, Shepherd, Spataro, and
Warmington
Nays: None
MOTION PASSES
D. 2006-2007 Community Development Block Grant and Home
Investment Partnership Program Funding. COMMUNITY AND
NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: For the City Commission to make their final allocation
decision concerning the 2006-2007 Community Development Block
Grant/HOME Partnership Program allocations for this coming fiscal year. The
Commission has received the recommendations from the Citizen's District
Council and the City administration. The Commission made their preliminary
recommendations during the March 14, 2006, City Commission Meeting. After
receiving the Commissions final allocation decision, the Community and
Neighborhood Services office will amend the City's 2006-2007 Action Plan if
needed and continue the comment period until April 17, 2006. At that time, the
Community and Neighborhood Services staff will request the United States
Department of Housing and Urban Development for the Release of Funds for the
2006-2007 fiscal year to begin June 1, 2006.
FINANCIAL IMPACT: The decision will determine how the Community
Development Block Grant/HOME Partnership Program funding will be allocated
for the 2006-2007 fiscal year.
BUDGET ACTION REQUIRED: The Commission actions will establish the fiscal years
budget.
STAFF RECOMMENDATION: The Commission previously received the
administration recommendations.
Motion by Commissioner Spataro, second by Commissioner Carter to approve
the preliminary recommendation as final.
ROLL VOTE: Ayes: Carter, Davis, Gawron, Shepherd, Spataro, Warmington, and
Wierengo
Nays: None
MOTION PASSES
E. Aooroval of the 2006-2007 Action Plan. COMMUNITY AND
NEIGHBORHOOD SERVICES
SUMMARY OF REQUEST: To approve the 2006-2007 Action Plan for the City of
Muskegon Community Development Block Grant/HOME Partnership Program
activity. If the Action Plan is approved, the Community and Neighborhood
Services office will continue the comment period of the Action Plan as
amended if needed until May 30, 2006. On or after April 17, 2006, the
Community and Neighborhood Services office will deliver the Action Plan to the
United States Department of Housing and Urban Development as required in
order to request the Release of Funds for the 2006-2007 fiscal year.
FINANCIAL IMPACT: Action Plan establishes the 2006-2007 budget.
BUDGET ACTION REQUIRED: None at this time, budget established by Action
Plan.
STAFF RECOMMENDATION: To approve the Action Plan as is or as amended.
Motion by Vice Mayor Gawron, second by Commissioner Shepherd to approve
the 2006-2007 Action Plan.
ROLL VOTE: Ayes: Davis, Gawron, Shepherd, Spataro, Warmington, Wierengo,
and Carter
Nays: None
MOTION PASSES
F. Consideration of Bids: Beach Leveling. PUBLIC WORKS
SUMMARY OF REQUEST: We received five bids for the beach-leveling contract
for Pere Marquette Park. The lowest bidder, Hitsman Enterprises, failed to submit
the bid bond as required by the contract. The other four bidders did not include
bids for 2007 and 2008. Due to the irregularities in the bids submittal, staff is
requesting rejection of all bids and authorization to re-bid the project. However,
if the Commission decides to waive these irregularities, we suggest that Hitsman
Enterprises be awarded a one-year contract, since they were the lowest bidder
with a bid price of $48,000. We would then re-bid the project in 2007.
FINANCIAL IMPACT: $48,000.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Reject all bids.
Motion by Vice Mayor Gawron, second by Commissioner Spataro to waive
irregularities and award the bid to Hitsman Enterprises for one year.
ROLL VOTE: Ayes: Gawron, Shepherd, Spataro, Warmington, and Wierengo
Nays: Carter and Davis
MOTION PASSES
2006-38 CLOSED SESSION: To discuss collective bargaining.
Motion by Commissioner Spataro, second by Commissioner Shepherd to go into
Closed Session at 7:02p.m.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Wierengo, Carter, Davis,
and Gawron
Nays: None
MOTION PASSES
Motion by Commissioner Shepherd, second by Commissioner Carter to come
out of Closed Session at 7:37 p.m.
ROLL VOTE: Ayes: Spataro, Warmington, Wierengo, Carter, Davis, Gawron, and
Shepherd
Nays: None
MOTION PASSES
ADJOURNMENT: The City Commission Meeting adjourned at 7:38p.m.
Respectfully submitted,
~ 0-~f
Gail A. Kundinger, MMC
City Clerk
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: City Clerk, Gail Kundinger
RE: Appointment to the City Employee's Pension Board
and the Police & Fireman's Retirement Board
SUMMARY OF REQUEST: To appoint G. Thomas Johnson to the City
Employee's Pension Board and the Police & Fireman's Retirement Ebard.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To make the appointment.
COMMITIEE RECOMMENDATION: The Community Relations Committee
recommended the appointment at their March 6th meeting.
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Please Type or Print. Applications will be kept on fife for one year. All applicants subject to a background check.
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PERSONAL REFERENCES: (Please list the name and phone numbers of three personal references)
1.
(Name) (Phone Number)
2.
(Name) (Phone Number)
3.
(Name) (Phone Number)
PLEASE INDICATE BOARDS/COMMISSIONS/COMMITTEES INTERESTED IN SERVING ON- MARKING #1 AS
YOUR FIRST PREFERENCE:
( ) Board of Canvassers ( ) Housing Code Board of Appeals
( ) Board of Review ( ) Housing Commission
( ) Cemetery Committee ( ) Income Tax Board of Review
( ) Citizen's Police Review Board ( ) Land Reutilization Committee
( ) City Employees Pension Board ( ) Leisure Services Board
( ) Civil Service Commission ( ) Loan Fund Advisory Committee
( ) CDBG-Citizen's District Coundl ( ) Local Develop. Finance Authority
( ) Construction Board of Appeals ( ) Local Office~s Compensation Com.
( ) District Library Board _M Planning Commission
( ) Downtown Development Authority/Brownfield Board ( ) Police/Fireman's Pension Board
( ) Election Commission ( ) Public Relations Committee
( ) Equal Opportunity Committee ( ) Zoning Board of Appeals
( ) Historic District Commission
( ) Hospital Finance Authority
Are you wiling to serve on other boards/committees not dhecked off above? YES NO (Circle one)
• Attach Additional Sheets or Resume WDesired.
Return this form to: City Clerk's Office, 933 Terrace St., P. 0. Box 536, Muskegon, Ml 49443.0536
- v -
Commission Meeting Date: April 11, 2006
Date: April 3, 2006
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department o3c
RE: Approval of the Use & Maintenance of City Owned
Property at 1561 Albert Ave. for a garden by
Marquette Neighborhood Association.
SUMMARY OF REQUEST:
To approve the use and maintenance of the City owned property located at 1561 Albert
Avenue for a community garden. The property is a buildable lot. The City would retain the
right to sell the property with the Marquette Neighborhood Association having time to
remove the garden prior to any sales. The Marquette Neighborhood Association has
proposed a vegetable garden with flowers. The neighborhood residents will be involved in
the garden and the maintenance. All gardening tools will be stored off site. There will be no
permanent structures on the site. The garden will be maintained weekly.
FINANCIAL IMPACT:
None. By having the maintenance agreement with the Marquette Neighborhood
Association, the City would not need to maintain the property while the garden is at the
location.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To approve the attached resolution and to authorize both the Mayor and the Clerk to sign
said resolution and maintenance agreement.
COMMITTEE RECOMMENDATION:
The Land Reutilization Committee, at their regular meeting of March 28, 2006, stated that if
this garden follows what Sacred Suds will be doing, then this may go directly to the City
Commission for approval due to the timeline for planting season.
Resolution No. 2006-34 (c)
MUSKEGON CITY COMMISSION
RESOLUTION APPROVING THE USE AND MAINTENANCE OF A BUILDABLE LOT AT
1561 ALBERT AVENUE IN THE MARQUETTE NEIGHBORHOOD as recommended by the
Land Reutilization Committee at their regular meeting of March 28, 2006.
WHEREAS, the Marquette Neighborhood Association be allowed to use and maintain the parcel
designated as parcel number 24-611-000-0275-00, located at 1561 Albert; and
WHEREAS, the City would reserve the right to sell the property and give the Marquette
Neighborhood Association time to remove the garden prior to any sale; and
WHEREAS, the maintenance would relieve the City from having to maintain the property and
the maintenance costs while the garden is there; and
NOW THEREFORE BE IT RESOLVED, that parcel numbers 24-611-000-0275-00, located at
1561 Albert Avenue be maintained for a community garden by the Marquette Neighborhood
Association.
CITY OF MUSKEGON URBAN RENEWAL PLAT NO 2 LOT 275 EX W 2 Ff
THEREOF
Adopted : Apr i 1 11 , 2 0 0 6
Ayes: Davis, Gawron, Shepherd, Spa taro, Warmington, Wierenga, and
Carter
Nays: None
Absent: None
Attest: ___:t~~=:!__~~~~~~
Gail Kundinger,
City Clerk
CERTIFICATION
I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted
by the City Commission of the City of Muskegon, County of Muskegon, Michigan at a regular
meeting held on April 11, 2006.
Gail Kundinger,
City Clerk
LRC minutes excerpt:
CITY OF MUSKEGON
LAND REUTILIZATION COMMITTEE
REGULAR MEETING
MINUTES
March 28, 2006
Vice-Chairman J. Martin Jr. called the meeting to order at 4:06p.m. and roll was taken.
MEMBERS PRESENT: C. Shepherd, W. Wright, J. Martin Jr., K. Davis, R. Allen
MEMBERS ABSENT: R. Hill, excused, M. Amrhein, excused
STAFF PRESENT: H. Mitchell, D. Leafers
OTHERS PRESENT: J. Holwerda, 289 E. Larch; S. Rinsema-Sybenga, 154 Campus; G. Siler, 565
Creston, D. Siler, 565 Creston
Members of the Marquette Neighborhood in attendance had a similar request. H. Mitchell stated that they
were not on the agenda because she hadn't received specific plans from them yet, but she had invited them
to the meeting so they could see what the process involved. G. Siler stated that they had a garden plan with
them. C. Shepherd stated that they would need to submit the plan to staff before the board could consider
it, because there was some research that needed to be done first. She added that due to the planting season,
and provided the plans follow what was approved for Sacred Suds, this could go to a City Commission
work session instead of waiting for the next LRC meeting. A lady from the Jackson Hill neighborhood was
also present to observe the process required for a community garden for her neighborhood.
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April 0 I, 2006
Board of City Commissioners,
On behalf of the Marquette Neighborhood Association we propose the allocation of the
vacant lot located at 1561 Albert for use in the creation of the Marquette Neighborhood
Community Garden. Attached you will find documentation that outlines a general plan for the
use of the property as well as a copy of the newsletter which presents the garden to the
community. We have great hopes for the garden as a means for establishing community pride as
well as providing a central location where we can hold future community events.
A tentative plan of action has been established for the execution of the garden and
consists of the following:
• A Neighborhood Meeting will take place on April 19 at which time we will further solicit
ideas from community members for actual plantings, as well as take names of volunteers
willing to offer their time or resources throughout the growing season. We already have
established access to a rototiller and ride-on mower for lot upkeep as well as a plan for
initial water supply. If possible we will be looking at having a yard meter with spigot
installed for easier water access.
• Lot clean-up will take place on Saturday April 29. In addition to resident volunteers, a
suggestion has been made to include local students as a means of fulfilling their school
community service obligations.
• Groundbreaking ceremony will be held on Saturday May 20. At this time residents will
be involved with the actual planting of the garden. We will be looking in to the
possibility of setting up a community stand on Marquette from which we can sell a
portion of the harvest to reinvest in the future success of the garden.
We hope you will grant us the use of the aforementioned lot for the Marquette Community
Garden and thank you for your time in considering this proposal.
Sincerely,
The Marquette Neighborhood Association
You read it right folks, a community We look forward to meeting and working
garden in our very own neighborhood! with all of you on this joint venture!
Located at the corner of Albert Avenue and
Broadmoor, we are in negotiation with the /mf'ortant Dates to/(emember:
city to establish the use of a vacant lot to
grow fruits, vegetables, and community
pride. What better way to meet your fellow Tuesday, Aprilll, 5:30 PM
neighbors and create some quality family -City Hall-
time than by pitching in to establish a City Commissioner's Meeting to get
neighborhood keepsake. approval for use of the vacant lot - please
come out and show your support!
We are looking for everyone's
participation from the get go. Wednesday, April 19, 7
_,
We will need suggestions ~, • PM
for desired vegetation, -565 Creston-
help with lot clean-up, ,..j{ . ·· Neighborhood
ground-breaking, and of ...,.. "'" meeting to discus
course the on-going care garden plans, ideas, and
and nurturing of the recruit willing volunteers.
inaugural crop. Bring your
ideas and enthusiasm to 565 Saturday, Apri129 10 AM
Creston (that's the red -Intersection of Albert and
house), Wednesday, April Broadmoor-
19, at 7PM where we Vacant lot clean-up
will put all the plans in to prepare for
motion. groundbreaking and
establishment of
Once again we Community Garden.
can use everyone's . Please bring a leaf bag
help. If you have free if possible, a rake, and
time, prior gardening experience, tools lots of helping hands.
we can use to get the garden started and
keep it thriving, access to low cost plants, Saturday, May 20, lOAM
lumber, and/or gardening supplies, or have -Community Garden Lot-
any connections to community sponsoring Groundbreaking Ceremony complete
organizations or individuals we would with refreshments - bring the whole family
greatly appreciate your input and support. to witness a Marquette Neighborhood
This garden is a group effort that once Tradition in the making.
established will continue to give back to the
neighborhood by becoming a relaxing place Questions or comments please contact
for community projects, workshops, and Donna 773 2027 or Irma 767 2769
socialization.
Maintenance Agreement
This Agreement is made April II, 2006 ("Effective Date"), by and between the City of
Muskegon ("City"), of 933 Terrace Street, Muskegon, Michigan 49440, and Marquette Neighborhood
Association, Muskegon, Michigan, 49442.
Background
A. "City" is the owner of the vacant lot located at 1561 Albert Avenue ("Property").
B. The parties wish to enter into an agreement regarding the installation and maintenance of a
flower garden located at the Property.
C. Individual has agreed to perform the installation and physical maintenance of the garden at
the Property pursuant to the terms set forth in this maintenance agreement.
Therefore, the parties agree as follows:
I. General Agreement. Individual agrees, at the sole cost of the Individual, to perform the
installation and physical maintenance of a flower garden at the Property.
2. Site Design. Individual shall submit a garden design for the Property, and receive design
approval from the City, prior to installation. City agrees not to unreasonably withhold its approval of the
garden design. Any necessary permits or variances (fencing, lighting, electrical, plumbing, etc.) are the
responsibility of the Individual and not the City and must be obtained prior to performing any work.
3. Maintenance. Individual shall be responsible for the physical installation of the flower
garden and continuing maintenance of the Property, including i) mowing, trimming, fertilizing, weed
control and any other routine maintenance of the grass, trees, shrubs and plantings at the Property, and ii)
trash and litter removal from the Property.
4. Buildable Lot. City retains the right to sell the property at any time without prior notice to
the Individual. In the event the property is sold, City shall notifY the Individual, who shall have 30 days
to remove any plantings and other items installed by the Individual.
5. Term. This maintenance agreement shall continue in effect until terminated by either party.
Upon termination, Individual waives any claim against City for installation or maintenance of any item on
the Property.
6. Insurance. Should the Individual place any items (picnic tables, grills, etc.) that are to
remain on the property for an extended period of time, the Individual must purchase liability insurance
and provide proof of the insurance to the City.
7. Hold Harmless. Individual shall indemnify, defend and save City harmless from and against
any and all claims, actions, damages, liability and expense in connection with the Joss of life, personal
injury or damage to property arising from any occurrence in or about the Property or from the occupancy
or use by Individual of the Property or any part thereof or resulting in whole or part from any act or
omission of Individual, its employees, invitees, licensees, contractors or agents. City shall not be liable
for any injury to the person or property of Individual or any other persons on the Property resulting from
the criminal or negligent acts of third persons occurring on or nearby the Property.
[signatures appear on following page]
0:\Pianning\COMMON\Property\garden properties\Sacred Suds-Terrace\sacred suds maintenance agreement.DOC
Date:
By__~~~~~-L~~~~~
Name: Gail A. Kundinger, MMC
Title: Clerk
Date: 1-{
7- 0 la
0:\Pianning\COMMON\Property\garden properties\Sacred Suds-Terracelsacred suds maintenance agreement.DOC
Commission Meeting Date: April 11, 2006
Date: March 29, 2006
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department cf3c_
RE: Approval of the Use & Maintenance of City Owned
Property at 1728 & 1734 Terrace St. & 274 E.
Larch Ave. for a garden by Sacred Suds.
SUMMARY OF REQUEST:
To approve the use and maintenance of the City owned property located at 1728 & 1734
Terrace Street & 274 E. Larch Avenue for a community garden. The properties are
contiguous and together create a buildable lot. The City would retain the right to sell the
property with Sacred Suds having time to remove the garden prior to any sales. Sacred
Suds has proposed a vegetable garden with flowers. The neighborhood residents will be
involved in the garden and the maintenance. All gardening tools will be stored off site.
There will be no permanent structures on the site. The garden will be maintained weekly.
Sacred Suds is located in a diagonal from this property (their address is 289 E. Larch).
FINANCIAL IMPACT:
None. By having the maintenance agreement with Sacred Suds, the City would not need to
maintain the property while the garden is at the location.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To approve the attached resolution and to authorize both the Mayor and the Clerk to sign
said resolution and maintenance agreement.
COMMITTEE RECOMMENDATION:
The Land Reutilization Committee recommended approval of the use of the property for a
garden to Sacred Suds at their regular meeting of March 28, 2006.
Resolution No. 2006-34 (d)
MUSKEGON CITY COMMISSION
RESOLUTION APPROVING THE USE AND MAINTENANCE OF A BUILDABLE LOT AT
1728 & 1734 TERRACE STREET & 274 E. LARCH AVENUE IN THE MCLAUGHLIN
NEIGHBORHOOD as recommended by the Land Reutilization Committee at their regular
meeting of March 28, 2006.
WHEREAS, Sacred Suds be allowed to use and maintain the parcels designated as parcel
numbers 24-205-298-0012-00; 24-205-298-0014-00; and 24-205-298-0014-10, located at 1728
& 1734 Terrace Street & 274 E Larch; and ·
WHEREAS, the City would reserve the right to sell the property and give Sacred Suds time to
remove the garden prior to any sale; and
WHEREAS, the maintenance would relieve the City from having to maintain the property and
the maintenance costs while the garden is there; and
NOW THEREFORE BE IT RESOLVED, that parcel numbers 24-205-298-0012-00; 24-205-
298-0014-00; and 24-205-298-0014-10, located at 1728 & 1734 Terrace Street & 274 E. Larch
Avenue be maintained for a community garden by Sacred Suds.
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 12 & N 17FT LOT 13
BLK298
CITY OF MUSKEGON REVISED PLAT OF 1903 S 13FT OF W 96 Yz FT LOT 13
& W 96 Yz FT LOT 14 BLK 298
CITY OF MUSKEGON REVISED PLAT OF 1903 S 13FT OF E 45FT OF LOT
13 & E 45 FT LOT 14 BLK 298
Adopted : April 11 , 2006.
Ayes: Davis, Gawron, Shepherd, Spataro, Warmington, Wierengo, and Carter
Nays: None
Absent: None
Gail Kundinger, M
City Clerk
CERTIFICATION
I hereby certify that the foregoing constitutes a true and complete copy of a resolution adopted
by the City Commission of the City of Muskegon, County ofMuskegon, Michigan at a regular
meeting held on April!!, 2006. By: ~~
Gail Kundinger, MMr
City Clerk
Maintenance Agreement
This Agreement is made April 11, 2006 ("Effective Date"), by and between the City of
Muskegon ("City"), of933 Terrace Street, Muskegon, Michigan 49440, and Sacred Suds a Non-Profit
Organization. 289 E. Larch, Muskegon, Michigan, 49442.
Background
A. "City" is the owner of the vacant lot located at 1728 & 1734 Terrace Street & 274 E. Larch
Avenue ("Property").
B. The parties wish to enter into an agreement regarding the installation and maintenance of a
flower garden located at the Property.
C. Individual has agreed to perform the installation and physical maintenance of the garden at
the Property pursuant to the terms set forth in this maintenance agreement.
Therefore, tbe parties agree as follows:
I. General Agreement. Individual agrees, at the sole cost of the Individual, to perform the
installation and physical maintenance of a flower garden at the Property.
2. Site Design. Individual shall submit a garden design for the Property, and receive design
approval from the City, prior to installation. City agrees not to unreasonably withhold its approval of the
garden design. Any necessary permits or variances (fencing, lighting, electrical, plumbing, etc.) are the
responsibility of the Individual and not the City and must be obtained prior to performing any work.
3. Maintenance. Individual shall be responsible for the physical installation of the flower
garden and continuing maintenance of the Property, including i) mowing, trimming, fertilizing, weed
control and any other routine maintenance of the grass, trees, shrubs and plantings at the Property, and ii)
trash and litter removal from the Property.
4. Buildable Lot. City retains the right to sell the property at any time without prior notice to
the Individual. In the event the property is sold, City shall notify the Individual, who shall have 30 days
to remove any plantings and other items installed by the Individual.
5. Term. This maintenance agreement shall continue in effect until terminated by either party.
Upon termination, Individual waives any claim against City for installation or maintenance of any item on
the Property.
6. Insurance. Should the Individual place any items (picnic tables, grills, etc.) that are to
remain on the property for an extended period of time, the Individual must purchase liability insurance
and provide proof of the insurance to the City.
7. Hold Harmless. Individual shall indemnify, defend and save City harmless from and against
any and all claims, actions, damages, liability and expense in connection with the loss of life, personal
injury or damage to property arising from any occurrence in or about the Property or from the occupancy
or use by Individual of the Property or any part thereof or resulting in whole or part from any act or
omission of Individual, its employees, invitees, licensees, contractors or agents. City shall not be liable
for any injury to the person or property oflndividual or any other persons on the Property resulting from
the criminal or negligent acts of third persons occurring on or nearby the Property.
[signatures appear on following page]
C:\DOCUME-1\SARAH\LOCALS.. 1\TEMP\sacred suds maintenance agreement. DOC
C:\DOCUME-1\SARAHILOCALS- 1\TEMP\sacred suds maintenance agreement. DOC
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LRC Minutes Excerpt
CITY OF MUSKEGON
LAND REUTILIZATION COMMITTEE
REGULAR MEETING
MINUTES
March 28. 2006
Vice-Chairman J. Martin Jr. called the meeting to order at 4:06p.m. and roll was taken.
MEMBERS PRESENT: C. Shepherd, W. Wright, J. Martin Jr., K. Davis, R. Allen
MEMBERS ABSENT: R. Hill, excused, M. Amrhein, excused
STAFF PRESENT: H. Mitchell, D. Leafers
OTHERS PRESENT: J. Holwerda, 289 E. Larch; S. Rinsema-Sybenga, 154 Campus; G. Siler, 565 Creston, D. Siler, 565
Creston
APPROVAL OF MINUTES
A motion to approve the minutes of the regular meeting of February 28, 2006 was made by K. Davis, supported by W. Wright and
unanimously approved.
NEW BUSINESS
1728 & 1734 Terrace & 274 E. Larch Request to allow Sacred Suds to maintain and utilize City-owned residential property located
at 1728 & 1734 Terrace & 274 E. Larch for a Community Garden. Josh Holwerda, McLaughlin-AmeriCorps Community Director,
and Sarah Rinsema-Sybenga of Sacred Suds, have submitted a request for the use of City-owned residential property located at 1728
& 1734 Terrace and 274 E. Larch. The properties are adjoining, and combined equal one buildable lot with dimensions of
approximately 90 ft. x 141.50 ft. The property is located at the northeast comer of Tenace and E. Larch. Sacred Suds is located at
289 E. Larch, which is diagonally across from the property. There are many people in the neighborhood who will be participating in
the garden. The applicant provided a drawing of the proposed garden layout. The City would still retain the rights to sell the property
for the construction of a single family home. Staff has been informed that there will be no permanent seating or structures on the
property. Should the applicant hold any kind of event that requires seating, the applicants will set it up before the event and remove it
once the event is completed. The equipment that will be used to maintain the property will be located at Sacred Suds and Bethany
CRC on TerTace Street. There will be weekly activities on the garden property with various "weeding parties" as well as events,
programs, and talent shows. The applicant has stated that they have gone door-to-door to invite everyone in the neighborhood to take
part in the garden and related activities. Staff has also sent letters to everyone within 300 feet of the property and the McLaughlin
Neighborhood Association, inviting them to the meeting should they have any concerns or questions. Staff has received phone calls in
favor of the request from Ms. Galion and Mr. Sampsell of 1696 Terrace and Ms. Bowman of 1703 Tenace. Staff has also received
letters in suppori of the garden from the McLaughlin Neighborhood Association, Catholic Human Development Outreach, B. Young
of 1468 Tenace, Bill & Jane Buthker of 1458 Tenace, and Hany and Rose Mikesell of 1495 Terrace. The new owners of Rykes
Bakery, Mr. and Mrs. Rouwhorst sent an e-mail in favor of the request.
C. Shepherd stated that she had recently been to a McLaughlin Neighborhood meeting and liked what she heard about the garden
plans. She asked about trees on the lot. J. Holwerda stated that the large old oak tree on the property that added character to the
property. It could hinder some sunlight but they would plant accordingly. They had talked about planting trees on the lot in memory
of two individuals involved in the McLaughlin Neighborhood who had recently passed away. However, since the City retained the
right to sell the lots they didn't want to have to worry about the trees being taken down. They decided to put those trees on Bethany
Church's property instead. R. Allen asked if a copy of the maintenance agreement would need to go before the Planning Commission.
H. Mitchell stated that it would require approval from the City Commission. R. Allen didn't think that the agreement should include J.
Holwerda as an individual due to liability reasons. R. Allen asked that the maintenance agreement be conected to reflect Sacred Suds
as the responsible party. The board members concurred. K. Davis asked how they planned to water the garden. J. Holwerda stated
that they could run a hose from the Sacred Suds property, but he was also working with the City about having a spicket installed on
the garden lots instead. Watering of the property has been budgeted in their plan. K. Davis suggested that if the spicket were
installed, he should see about having a meter just for the garden so that they would only be charged for the water and not any sewer
charges.
A motion to recommend to the City Commission approval of the request to allow Sacred Suds to maintain and utilize the City owned
residential property located at 1728 & 1734 Tenace & 274 E. Larch for a community garden was made by K. Davis, supported by C.
Shepherd and unanimously approved.
S. Rinsema-Sybenga thanked the McLaughlin residents who attended the meeting.
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Overall Vision
The overall vision of the Sacred Suds Garden is to create a positive community environment by
partnering with neighbors, churches, and other community organizations. The Sacred Suds
Garden is located in the McLaughlin neighborhood which is in downtown Muskegon, Michigan.
We are a neighborhood made up of 43% Caucasians, 45% African-Americans, and a new
population of 8% Hispanics. With many unemployed or working poor in the neighborhood, we
see nothing but resources in mobilizing our neighbors in creating something positive for them to
come around and take ownership for. The median household income in the McLaughlin
neighborhood is $20,251, which starkly contrasts to $27,929 in the City of Muskegon, and
$38,008 in Muskegon County. According to the last Census, there are 677 rental units in our
neighborhood alone, totally over 50% of total housing in the McLaughlin neighborhood. The
total number of children under the age of 18 in the McLaughlin neighborhood is I 0,340, which
equals nearly 36% of the total population here. As you can see, we are in need of programs such
as the Community Garden Project because there is a high calling to this neighborhood in terms of
bridging the gaps of poverty, age, and race.
In my community walks and dialogues with neighbors I have found more interest in the garden
and that expresses to me a need to expand the garden so that we can have more neighborhood
participation. I then was able to make up a committee of people from around our neighborhood
and churches to come together and "flesh out" more of what this garden will look like for this
spring and summer.
Goals
The committee and I have come up with many ideas that we would like see happen for this
summer. These events would take place on the garden propetiy.
• Ice Cream Social
Talent Show
Music Festival
Healthy-Eating Classes
• BBQ
• Reading Program for Youth
• Poetry Slam & Art Show
With many talents and gifts already present in our McLaughlin neighborhood, it is our goal that
we make sure everyone is able and capable of bringing their gifts to the garden and utilizing those
gifts for community building. We will also be open for new ideas that could surface throughout
this time and during the summer.
Objectives
Our purpose in promoting a garden with many other goals in mind is to create a sense of
community that is accessible to all with diverse interests and talents. We can teach cooperation
between neighbors, churches, and other community organizations by working together in hopes
of bringing people together. Also, we as a community can create social awareness by having the
neighbors learn about healthy eating or having our young people express themselves in the gift of
song, dance, art, and poetry. This garden will not be a garden that our grandmothers had but a
garden centered around various community activities and opportunities. The Sacred Suds Garden
will be a community "HOT SPOT" in which there can be positive interactions between people
both young and old, rich and poor, and of all ethnic groups. At the end of the 2006 summer we
has a committee and a community want to see more excitement for neighborhood activities,
beautification programs, healthy-living classes, and youth development.
Garden Plans
We have a great way to welcome anyone or any group into the community garden. Last year and
also this year we will be making up "starter kits" with seeds or seedlings already packaged up
into individual kits so that people do have something to start with if they do not know what they
want to plant. Such plants will include:
• Various types of Tomatoes
• Eggplant
• Peppers
• Cabbage
• Onion
• Acorn and Summer Squashes
• Green and Wax Beans
• Pumpkin
• Watetmelon
• Raspberry and Blueberry Bushes
• Herbs: Rosemary, Basil, Thyme
• Flowers: Inpatients, Marigolds, Mums, etc.
The conm1ittee wants to promote this garden as a place for anyone to come and to help work and
garden this plot ofland. This could be any one member from the community or maybe a
community organization. Either way, participants of the garden will be asked to donate part of
their harvest to go towards a end of the year Harvest Festival for everyone in the neighborhood.
Anything else that each participant chooses to grow is there's to do with what they please.
Community Involvement
So far community involvement has been going well with the committee hosting mini-meetings to
gage neighbors interest as well as hosting meetings with other churches or neighborhood
organizations. We have another Sacred Suds Garden meeting scheduled for Aprilll, 2006@
5:00pm.
I am expecting about 10-15 people that will be directly involved in planning processes and
overseeing of the garden. These people will be responsible for things such as:
• Watering the garden
• Weeding Parties
• Making sure youth attend fun days
• Facilitating programs
I am expecting anywhere between 30-40 people that will be indirectly involved. These would be
people who would be involved with the garden but as attendees or participants. They could be
kids, teens, and adults from the McLaughlin Neighborhood.
This is a great way for our neighborhood to grow and to gain some empowerment. We have
many people and organizations coming together to work and participate on this garden and with
each group comes ways to incorporate some of what they do into the garden. Such groups will
include:
• Bethany Christian Reformed Church
• The Vineyard Church
• Agape Church of God in Christ
• Full Life Deliverance
• New Life Congregational
• McLaughlin Neighborhood Association
• Neighbors
• Jesus Children Program
• AmeriCorps Members
There will be many opportunities for service learning because of the various organizations
participating. We plan on having youth service days in which youth will volunteer and help with
the garden and this will engage the youth from places like McLaughlin Elementmy, JCP,
neighbors, and Muskegon Highschool. By having a community garden we hope that the skills of
taking care of a piece of land and beautifying the neighborhood will rub off on people and then
they can take these skills and incorporate that into their own homes.
We want to have as many youth programs as possible this year and that can be anything from
"Reading in the Garden" to Talent shows. Some of my fellow AmeriCorps members plan to take
their youth to the garden to teach them about growing, cultivating, and selling product. Along the
same lines, a group of Latino women intend on growing vegetables that could be used in salsa.
They want to then sell that salsa to local businesses in the community to generate some income.
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Grant Application for Transportation Economic Development Fund
Category F
SUMMARY OF REQUEST:
Authorize staff, by adopting the attached resolution, to submit a Transportation Economic
Development Fund Category- F Grant application requesting funds for the reconstruction
of Park Street between Hackley & Young. This project, if approved, will be submitted as a
joint application between the City and Muskegon Heights since the street is equally owned
by both communities. Local share, which is estimated at $48,000, for the project will be
equally divided between the two cities with each picking up $24,000 plus one half of the
engineering cost.
FINANCIAL IMPACT:
The estimated construction share of $24,000 plus one half of the engineering cost.
BUDGET ACTION REQUIRED:
None at this time. However, should you authorize the submittal; the project will appear on
the upcoming CIP for 2007.
STAFF RECOMMENDATION:
Authorize staff to submit the grant application.
COMMITTEE RECOMMENDATION:
Resolution No.
2006-34(e)
MUSKEGON CITY COMMISSION
RESOLUTION APPROVING APPLICATION TO THE STATE OF MICHIGAN
TRANSPORTATION AND ECONOMIC DEVELOPMENT CORPORATION
WHEREAS, the Michigan Department of Transportation has made available grant
funding for the roadway project deemed necessary to advance economic
development projects; and
WHEREAS, the City of Muskegon desires to continue the improvements of it major
street system; and
WHEREAS, preliminary cost estimates associated with each project have been
identified,
NOW, THEREFORE, BE IT RESOLVED, that Staff is authorized to submit application
to the Michigan Department of Transportation- Transportation and Economic
Development Corporation in various amounts to be matched with local resources.
Resolved this 11th day of April, 2006
Ayes: Davis, Gawron, Shepherd, Spataro, Warmington, Wierenga, and Carter
Nays: None
Abstentions: None
CERTIFICATION
2006-34(e)
This resolution was adopted at a regular meeting of the City Commission, held on April 11,
2006. The meeting was properly held and noticed pursuant to the Open Meetings Act of the
State of Michigan, Act 267 of the Public Acts of 1976.
CITY OF MUSKEGON
By: La , L~
0
Gail A. Kundinger, MMC
City Clerk
RECEIVED
CITY OF MUSKEGON
MAR 31 2006
MUSKEGON HEIGHTS CITY COUNCIL ENGINEERING DEPARTMENT
RESOLUTION APPROVING ENGINEERING SERVICES FROM THE CITY OF
MUSKEGON FOR THE RECONSTRUCTION OF PARK STREET FROM
HACKLEY TO YOUNG A VENUE.
WHEREAS, the City of Muskegon Heights desires to continue the improvement of its
major street system; and
WHEREAS, the Michigan Department of Transportation has made available grant
funding in the fonn of Category F funds for 2007 mad improvements that provide system
continuity and maintain all season systems to enhance economic development; and
WHEREAS, Park St. from Hackley to Young Ave. is eligible for Category F funds; and
WHEREAS, the City of Muskegon Heights staff has applied to the Michigan Department
Of Transportation for Category F funding for Park St. from Hackley to Young Ave.; and
WHEREAS, Park Street from Hackley to Young Avenue is under the joint jurisdiction of
the City of Muskegon Heights and the City of Muskegon on a 50"/o basis: and
WHEREAS, the reconstruction cost to improve Park Street is estimated at $240,000 and
the local share is estimated to be 20% of the total cost or $48,000: and
WHEREAS, the $48,000 local share of the Park St. project will be shared equally by the
City of Muskegon Heights and the City of Muskegon at $24,000 each; and
WHEREAS, the engineering for design and construction of the Park St. project is
estimated to be 15% of the reconstruction cost or $36,000; and
WHEREAS, the engineering cost of$36,000 will be shared equally by the City of
Muskegon Heights and the City of Muskegon at $18,000 each; and
WHEREAS, the City of Muskegon's Engineering Department has the staff to perfonn
and is willing to do the engineering for the Park Street project
NOW, THEREFORE BE IT RESOLVED that the City of Muskegon Heights authorizes
the City of Muskegon's Engineering Department to prepare the necessary plans and
specifications for the Park Street reconstruction project from Hackley to Young Ave upon
award of the Category F grant from the Michigan Department of Transportation.
City Clerk
ldt:~~ ~ f, 't-Ill,Jf~,~
Mayor Rillastine Wilkins
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: Engineering
RE: City- Michigan Department of Transportation
Agreement for:
Non-Motorized Pathway, Bike Path Phase I
(McCracken Street to Shoreline Drive)
SUMMARY OF REQUEST:
To approve the attached contract With Michigan Department of Transportation for the
construction of a Non-Motorized Pathway (bike path phase I) from McCracken Street
to Shoreline Drive and to approve the attached resolution authorizing the Mayor and
City Clerk to sign the contract.
FINANCIAL IMPACT:
Michigan Department of Transportation's participation of federal money is caped at
$799,370 but not to exceed 50% of eligible cost. The estimated total construction
cost (with engineering) of the project, including the state's department of natural
resources (MDNR) grant, is $1,800,000.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
That the attached agreement and resolution be approved.
COMMITTEE RECOMMENDATION:
RESOLUTION 2006-34(f)
RESOLUTION FOR APPROVAL OF A CONTRACT AGREEMENT BE1WEEN THE MICHIGAN
DEPARTMENT OF TRANSPORTATION AND THE CITY OF MUSKEGON FOR THE
CONSTRUCTION OF A NON-MOTORIZED PATHWAY (BIKE TRIAL PAHSE I) FROM McCRACKEN
STREET TO SHORELINE DRIVE ALONG WITH CONTRACTOR STAKING TOGETHER WITH
OTHER NECESSARY RELATED WORK ITEMS AND AUTHORizATION FOR MAYOR STEPHEN J.
WARMINGTON AND CITY CLERK GAIL A KUNDINGER TO EXECUTE SAID CONTRACT
Movedby Commissioner Davis and supported by
Commissioner__c_a_rt_e"""r;..___ _ _ _ _ _that the following Resolution be adopted:
WHEREAS, entry by the City of Muskegon into Contract no. 06-501 0 between the Michigan
Department of Transportation and the City of Muskegon for the construction of A NON-MOTORIZED
PATHWAY (PHASE I) within the City is in the best interests of the City of Muskegon.
RESOLVED, that entry by the City into Contract Agreement Number 06-5010 be and the same is
hereby authorized and approved and the Mayor and Clerk are authorized to execute said contract for
and on behalf of the City of Muskegon.
Adopted this 11th day of April 12006,
CERTIFICATION
This resolution was adopted at a meeting of the City Commission, held on
April 11 , 2006. The meeting was properly held and noticed pursuant to the Open
Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976.
STATE OF MICHIGAN
KIRK T. STEUDLE
JENNIFER M. GRANHOLM DEPARTMENT OF TRANSPORTATION DIRECTOR
GOVERNOR
LANSING
April 26, 2006
Ms. Gail Kundinger, Clerk
City of Muskegon
933 Terrace Street
Muskegon, MI 49443-0536
Dear Ms. Kundinger:
RE: MDOT Contract Number: 06-5010
Control Section: STE61153
Job Number: 83645
Enclosed is a fully executed copy of the above noted agreement.
Sincerely,
-~-t~
Vanessa Skym
Contract Processing
Design Supp01i Area
Enclosure
cc: B. Kadzuan
Grand Region
Project Accounting, Financial Operations Division
MURRAY D. VAN WAGONER BUILDING • P.O. BOX 30050 ·LANSING, MICHIGAN 48909
www.michigan.gov • (517) 373-2090
LH-LAN-0 (01/03)
STP DIR
Control Section STE 61153
Job Number 83645
Project STP 0661 (005)
Federal Item No. LL 0312
CFDANo. 20.205 (Highway
Research Planning &
Construction)
Contract No. 06-5010
PARTI
TI-IIS CONTRACT, consisting of PART I ~ PfRT II (Standard Agreement
Provisions), is made and entered into this date of R 6 2006 , by and between
the MICHIGAN DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the
"DEPARTMENT"; and the CITY OF MUSKEGON, a Michigan municipal corporation,
hereinafter referred to as the "REQUESTING PARTY"; for the purpose of fixing the rights and
obligations of the parties in agreeing to the following improvements, in the City of Muskegon,
Michigan, hereinafter referred to as the "PROJECT" and estimated in detail on EXHIBIT "I",
dated March 9, 2006, attached hereto and made a part hereof:
PART A-FEDERAL PARTICIPATION
Non-motorized pathway work along Lakeshore Drive from McCracken Street to
Shoreline Drive; and all together with necessary related work.
PART B -NO FEDERAL PARTICIPATION
Contractor staking work for the non-motorized pathway along Lakeshore Drive from
McCracken Street to Shoreline Drive; and all together with necessary work.
WITNESSETH:
WHEREAS, pursuant to Federal law, monies have been provided for the performance of
transportation enhancement activities; and
WHEREAS, it has been determined that the PROJECT qualifies for such funding by
virtue of its direct relationship with the intermodal transportation system; and
WHEREAS, the reference "FHWA" in PART I and PART II refers to the United States
Department of Transportation, Federal Highway Administration; and
09/06/90 STP.FOR 3/9/06 1
WHEREAS, the PROJECT, or portions of the PROJECT, at the request of the
REQUESTING PARTY, are being progranuned with the FHWA, for implementation with the
use of Federal Funds under the following Federal program(s) or funding:
TRANSPORTATION ENHANCEMENT ACTIVITIES
SURFACE TRANSPORTATION PROGRAM
WHEREAS, the parties hereto have reached an understanding with each other regarding
the performance of the PROJECT work and desire to set forth this understanding in the form of a
written contract.
NOW, THEREFORE, in consideration ofthe premises and of the mutual undertakings of
the parties and in conformity with applicable law, it is agreed:
1. The parties hereto shall undertake and complete the PROJECT in accordance with
the terms of this contract.
2. The term "PROJECT COST", as herein used, is hereby defined as the cost of the
physical construction necessary for the completion of the PROJECT.
Costs for construction engineering and inspection incurred by the DEPARTMENT will
be charged 100 percent to the REQUESTING PARTY. Any other costs incurred by the
DEPARTMENT as a result of this contract will be at PROJECT COST.
The costs incurred by the REQUESTING PARTY for preliminary engineering,
construction engineering, construction materials testing, inspection, and right-of-way are
excluded from the PROJECT COST as defined by this contract.
3. The DEPARTMENT is authorized by the REQUESTING PARTY to administer
on behalf of the REQUESTING PARTY all phases of the PROJECT including advertising and
awarding the construction contract for the PROJECT or portions of the PROJECT. Such
administration shall be in accordance with PART II, Section II of this contract.
Any items of the PROJECT COST incurred by the DEPARTMENT may be charged to
the PROJECT.
4. The REQUESTING PARTY, under the terms of this contract, shall:
A. At no cost to the PROJECT or to the DEPARTMENT
(1) Design or cause to be designed the plans for the PROJECT.
09106/90 STP.FOR 319/06 2
(2) Appoint a project engineer who shall be in responsible charge of
the PROJECT and ensure that the plans and specifications are
followed.
(3) Perform or cause to be performed the construction engineering,
construction materials testing, and inspection services necessary
for the completion of the PROJECT.
B. Within 10 days of any ceremony to be held m connection with the
PROJECT, notify the DEPARTMENT.
C. When issuing any news release or promotional material regarding the
PROJECT, give the DEPARTMENT and FHWA credit for participation
in the PROJECT.
D. Within 60 days of completion of the PROJECT, prepare and submit a
project report in accordance with current DEPARTMENT requirements.
Said report & notification shall be submitted to:
Jacqueline G. Shinn, Transportation Enhancement Administrator
Office of Economic Development and Enhancement
425 West Ottawa, P.O. Box 30050
Lansing, Michigan 48909
Phone: (517) 335-1069
The REQUESTING PARTY will furnish the DEPARTMENT proposed timing
sequences for trunkline signals that, if any, are being made part of the improvement. No timing
adjustments shall be made by the REQUESTING PARTY at any trunkline intersection, without
prior issuances by the DEPARTMENT of Standard Traffic Signal Timing Permits.
5. The PROJECT COST shall be met in accordance with the following:
PART A
Federal Funds shall be applied to the eligible items of the PART A portion of the
PROJECT COST at the established Federal participation ratio equal to 50 percent
up to an amount not to exceed $799,370. The balance of the PART A portion of
the PROJECT COST, after deduction of Federal Funds, shall be charged to and
paid by the REQUESTING PARTY in the manner and at the times hereinafter set
forth.
PARTB
The PART B portion of the PROJECT COST is not eligible for Federal
participation and shall be charged to and paid 100 percent by the REQUESTING
PARTY in the manner and at the times hereinafter set forth.
09/06/90 STP.FOR 3/9/06 3
Any items of PROJECT COST not reimbursed by Federal Funds will be the sole
responsibility of the REQUESTING PARTY.
6. No working capital deposit will be required for this PROJECT.
In order to fulfill the obligations assumed by the REQUESTING PARTY under the
provisions of this contract, the REQUESTING PARTY shall make prompt payments of its share
of the PROJECT COST upon receipt of progress billings from the DEPARTMENT as herein
provided. All payments will be made within 30 days of receipt of billings from the
DEPARTMENT. Billings to the REQUESTING PARTY will be based upon the REQUESTING
PARTY'S share of the actual costs incurred less Federal Funds earned as the PROJECT
progresses.
In the event of any discrepancies between PART I and PART II of this contract, the
provisions of PART I shall prevail.
7. It is understood that the REQUESTING PARTY is responsible for the facilities
constructed as the PROJECT and that said facilities may require special or unusual operation
and/or maintenance. The REQUESTING PARTY certifies, by execution of this contract, that
upon completion of construction and at no cost to the PROJECT or the DEPARTMENT, it will
properly maintain or provide for the maintenance and operation of the PROJECT, making ample
provisions each year for the performance of such maintenance work as may be required.
On projects for the construction of bikeways, the REQUESTING PARTY will enact no
ordinances or regulations prohibiting the use of bicycles on the facility hereinbefore described as
the PROJECT and will amend any existing restrictive ordinances in this regard so as to allow use
of this facility by bicycles. No motorized vehicles shall be permitted on such bikeways or
walkways constructed as the PROJECT except those for maintenance purposes.
On projects involving the restoration of historic facilities, the REQUESTING PARTY
agrees that the project will not be awarded until the owner of such facilities has an Historic
Preservation Covenant, which includes an Historic Preservation Easement, or an Historic
Preservation Agreement, as appropriate, with the Michigan State Historic Preservation Office in
accordance with 1995 PA 60 for the purpose of insuring that the historic property will be
preserved. The REQUESTING PARTY also agrees that such facilities shall be maintained and
repaired by the REQUESTING PARTY or owner, as applicable, at no cost to the
DEPARTMENT or the PROJECT, in such a manner as to preserve the historical integrity of
features, materials, appearance, workmanship, and environment.
On projects which include landscaping, the REQUESTING PARTY agrees to perform or
cause to be performed, at no cost to the DEPARTMENT, the watering and cultivating necessary
to properly establish the plantings for a period of two growing seasons, in general conformance
with Section 815.03(L) of the DEPARTMENT'S Standard Specifications for Construction. The
09/06/90 STP.FOR 3/9/06 4
REQUESTING PARTY shall maintain all plantings following completion of said period of
establishment.
Failure of the REQUESTING PARTY to fulfill its responsibilities as outlined herein may
disqualify the REQUESTING PARTY from future Federal-aid participation in Transportation
Enhancement projects or in other projects on roads or streets for which it has maintenance
responsibility. Federal Aid may be withheld until such time as deficiencies in regulations have
been corrected, and the improvements constructed as the PROJECT are brought to a satisfactory
condition of maintenance.
8. The performance of the entire PROJECT under this contract, whether Federally
funded or not, will be subject to the provisions and requirements of PART II that are applicable
to a Federally funded project.
9. The REQUESTING PARTY certifies that a) it is a person under 1995 PA 71 and
is not aware of and has no reason to believe that the property is a facility as defined in MSA
13A.20101(1)(1); b) the REQUESTING PARTY further certifies that it has completed the tasks
required by MCL 324.20126 (3)(h); MSA 13A.20126(3)(h); c) it conducted a visual inspection
of property within the existing right of way on which construction is to be performed to
determine if any hazardous substances were present; and at sites on which historically were
located businesses that involved hazardous substances, it performed a reasonable investigation to
determine whether hazardous substances exist. This reasonable investigation should include, at a
minimum, contact with local, state and federal environmental agencies to determine if the site
has been identified as, or potentially as, a site containing hazardous substances; d) it did not
cause or contribute to the release or threat of release of any hazardous substance found within the
PROJECT limits.
The REQUESTING PARTY also certifies that, in addition to reporting the presence of
any hazardous substances to the Department of Environmental Quality, it has advised the
DEPARTMENT of the presence of any and all hazardous substances which the REQUESTING
PARTY found within the PROJECT limits, as a result of performing the investigation and visual
inspection required herein. The REQUESTING PARTY also certifies that it has been unable to
identify any entity who may be liable for the cost of remediation. As a result, the
REQUESTING PARTY has included all estimated costs of remediation of such hazardous
substances in its estimated cost of construction of the PROJECT.
10. If, subsequent to execution of this contract, previously unknown hazardous
substances are discovered within the PROJECT limits, which require environmental remediation
pursuant to either state or federal law, the REQUESTING PARTY, in addition to reporting that
fact to the Department of Environmental Quality, shall immediately notify the DEPARTMENT,
both orally and in writing of such discovery. The DEPARTMENT shall consult with the
REQUESTING PARTY to determine if it is willing to pay for the cost of remediation and, with
the FHWA, to determine the eligibility, for reimbursement, of the remediation costs. The
REQUESTING PARTY shall be charged for and shall pay all costs associated with such
09/06/90 STP.FOR 3/9/06 5
remediation, including all delay costs of the contractor for the PROJECT, in the event that
remediation and delay costs are not deemed eligible by the FHWA. If the REQUESTING
PARTY refuses to participate in the cost of remediation, the DEPARTMENT shall terminate the
PROJECT. The parties agree that any costs or damages that the DEPARTMENT incurs as a
result of such termination shall be considered a PROJECT COST.
I I. If federal and/or state funds administered by the DEPARTMENT are used to pay
the cost of remediating any hazardous substances discovered after the execution of this contract
and if there is a reasonable likelihood of recovery, the REQUESTING PARTY, in cooperation
with the Department of Environmental Quality and the DEPARTMENT, shall make a diligent
effort to recover such costs from all other possible entities. If recovery is made, the
DEPARTMENT shall be reimbursed from such recovery for the proportionate share of the
amount paid by the FHWA and/or the DEPARTMENT and the DEPARTMENT shaii credit
such sums to the appropriate funding source.
12. The DEPARTMENT'S sole reason for entering into this contract is to enable the
REQUESTING PARTY to obtain and use funds provided by the Federal Highway
Administration pursuant to Title 23 of the United States Code.
Any and ail approvals of, reviews of, and recommendations regarding contracts,
agreements, permits, plans, specifications, or documents, of any nature, or any inspections of
work by the DEPARTMENT or its agents pursuant to the terms of this contract are done to assist
the REQUESTING PARTY in meeting program guidelines in order to qualify for available
funds. Such approvals, reviews, inspections and recommendations by the DEPARTMENT or its
agents shall not relieve the REQUESTING PARTY and the local agencies, as applicable, of their
ultimate control and shaH not be construed as a warranty of their propriety or that the
DEPARTMENT or its agents is assuming any liability, control or jurisdiction.
The providing of recommendations or advice by the DEPARTMENT or its agents does
not relieve the REQUESTING PARTY and the local agencies, as applicable of their exclusive
jurisdiction of the highway and responsibility under MCL 691.1402, MSA 3.996(1 02).
When providing approvals, reviews and recommendations under this contract, the
DEPARTMENT or its agents is performing a governmental function, as that term is defined in
MCL 691.1401; MSA 3.996(101), which is incidental to the completion of the PROJECT.
13. The DEPARTMENT, by executing this contract, and rendering services pursuant
to this contract, has not and does not assume jurisdiction of the highway, described as the
PROJECT for purposes of MCL 691.1402; MSA 3.996(102). Exclusive jurisdiction of such
highway for the purposes of MCL 691.1402; MSA 3.996(102) rests with the REQUESTING
PARTY and other local agencies having respective jurisdiction.
09/06190 STP.FOR 3/9/06 6
14. The REQUESTING PARTY shall approve all of the plans and specifications to
be used on the PROJECT and shall be deemed to have approved all changes to the plans and
specifications when put into effect. It is agreed that ultimate responsibility and control over the
PROJECT rests with the REQUESTING PARTY and local agencies, as applicable.
15. The REQUESTING PARTY agrees that the costs reported to the DEPARTMENT
for this contract will represent only those items that are properly chargeable in accordance with
this contract. The REQUESTING PARTY also certifies that it has read the contract terms and
has made itself aware of the applicable laws, regulations, and terms of this contract that apply to
the reporting of costs incurred under the terms of this contract.
16. The parties shall promptly provide comprehensive assistance and cooperation in
defending and resolving any claims brought against the DEPARTMENT by the contractor,
vendors or suppliers as a result of the DEPARTMENT'S award of the construction contract for
the PROJECT. Costs incurred by the DEPARTMENT in defending or resolving such claims
shall be considered PROJECT COSTS.
17. The DEPARTMENT shall require the contractor who is awarded the contract for
the construction of the PROJECT to provide insurance in the amounts specified and in
accordance with the DEPARTMENT'S current Standard Specifications for Construction and to:
A. Maintain bodily injury and property damage insurance for the duration of
the PROJECT.
B. Provide owner's protective liability insurance naming as insureds the State
of Michigan, the Michigan State Transportation Commission, the
DEPARTMENT and its officials, agents and employees, the
REQUESTING PARTY and any other county, county road commission,
or municipality in whose jurisdiction the PROJECT is located, and their
employees, for the duration of the PROJECT and to provide, upon request,
copies of certificates of insurance to the insureds. It is understood that the
DEPARTMENT does not assume jurisdiction of the highway described as
the PROJECT as a result of being named as an insured on the owner's
protective liability insurance policy.
C. Comply with the requirements of notice of cancellation and reduction of
insurance set forth in the current standard specifications for construction
and to provide, upon request, copies of notices and reports prepared to
those insured.
09/06/90 STP.FOR 3/9/06 7
18. This contract shall become binding on the patiies hereto and of full force and
effect upon the signing thereof by the duly authorized officials for the parties hereto and upon the
adoption of the necessary resolutions approving said contract and authorizing the signatures
thereto of the respective officials of the REQUESTING PARTY, a certified copy of which
resolution shall be attached to this contract.
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the
day and year first above written.
CITY OF MUSKEGON MICHIGAN DEPARTMENT
OF TRANSPORTATION
09/06190 STP.FOR 3/9/06 8
March 9, 2006
EXHIBIT I
CONTROL SECTION STE61153
JOB NUMBER 83645
PROJECE STP 0661 (005)
ESTIMATED COST
CONTRACTED WORK
PARTA PARTB TOTAL
Estimated Cost $1,782,300 $6,200 $1,788,500
COST PARTICIPATION
GRAND TOTAL ESTIMATED COST $1,782,300 $6,200 $1,788,500
Less Federal Funds* $ 799,370 $-=!l:_ $ 799 370
BALANCE (REQUESTING PARTY'S SHARE) $ 982,930 $6,200 $ 989,130
*Federal Funds shall be applied to the eligible items of the PART A portion of the PROJECT
COST at a participation ratio equal to 50 percent up to an amount not to exceed $799,3 70.
NO DEPOSIT
09/06/90 STP.FOR 3/9/06 9
DOT TYPEB
BUREAU OF HIGHWAYS
03-15-93
PART II
STANDARD AGREEMENT PROVISIONS
SECTION I COMPLIANCE WITH REGULATIONS AND DIRECTIVES
SECTION II PROJECT ADMINISTRATION AND SUPERVISION
SECTION III ACCOUNTING AND BILLING
SECTION IV MAINTENANCE AND OPERATION
SECTION V SPECIAL PROGRAM AND PROJECT CONDITIONS
•
'
SECTION I
COMPLIANCE WITH REGULATIONS AND DIRECTIVES
A. To qualify for eligible cost, all work shall be documented in accordance with the require-
ments and procedures of the DEPARTMENT.
B. All work on projects for which reimbursement with Federal funds is requested shall be
performed in accordance with the requirements and guidelines set forth in the follov.ing
Directives of the Federal-Aid Policy Guide (FAPG) of the FHWA, as applicable, and as
referenced in pertinent sections of Title 23 and Title 49 of the Code of Federal Regulations
(CFR), and all supplements and amendments thereto.
I. Engineering
a. FAPG (60I2.1): Preliminary Engineering
b. FAPG (23 CFR 172): Administration of Engineering and Design Related
Service Contracts
c. FAPG (23 CFR 635A): Contract Procedures
d. FAPG (49 CFR 18.22): Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments-Allowable Costs
2. Construction
a. F APG (23 CFR 140E): Administrative Settlement Costs-Contract Claims
b. FAPG (23 CFR 140B): Construction Engineering Costs
c. F APG (23 CFR 17): Recordkeeping and Retention Requirements for Federal-
Aid Highway Records of State Highway Agencies
d. FAPG (23 CFR 635A): Contract Procedures
e. FAPG (23 CFR 635B): Force Account Construction
f. F APG (23 CFR 645A): Utility Relocations, Adjustments and Reimbursement
g. FAPG (23 CFR 645B): Accommodation of Utilities (PPM 30-4.1)
03-15-93 2
h. FAPG (23 CFR 655F): Traffic Control Devices ori Federal-Aid and other
Streets and Highways
1. FAPG (49 CFR 18.22): Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments-Allowable Costs
3. Modification Or Construction Of Railroad Facilities
a. FAPG (23 CFR 140I): Reimbursement for Railroad Work
b. F APG (23 CFR 646B): Railroad Highway Projects
C. In conformance with FAPG (23 CFR 630C) Project Agreements, the political subdivisions
party to this contract, on those Federally funded projects which exceed a total cost of
$100,000.00 stipulate the following with respect to their specific jurisdictions:
I. That any facility to be utilized in performance under or to benefit from this contract
is not listed on the Environmental Protection Agency (EPA) List of Violating
Facilities issued pursuant to the requirements of the Federal Clean Air Act, as
amended, and the Federal Water Pollution Control Act, as amended.
2. That they each agree to comply with all of the requirements of Section 114 of the
Federal Clean Air Act and Section 308 of the Federal Water Pollution Control Act,
and all regulations and guidelines issued thereunder.
3. That as a condition of Federal aid pursuant to this contract they shall notifY the
DEPARTMENT of the receipt of any advice indicating that a facility to be utilized
in performance under or to benefit from this contract is under consideration to be
listed on the EPA List of Violating Facilities.
D. Ensure that the PROJECT is constructed in accordance with and incorporates all committed
environmental impact mitigation measures listed in approved environmental documents
unless modified or deleted by approval of the FHWA.
E. All the requirements, guidelines, conditions and restrictions noted in all other pertinent
Directives and Instructional Memoranda of the FHWA will apply to this contract and will
be adhered to, as applicable, by the parties hereto.
03-15-93 3
SECTION II
PROJECT ADMINISTRATION AND SUPERVISION
A. The DEPARTMENT shall provide such administrative guidance as it determines is required
by the PROJECT in order to facilitate the obtaining of available federal and/or state funds.
B. The DEPARTMENT will advertise and award all contracted portions of the PROJECT work.
Prior to advertising of the PROJECT for receipt of bids, the REQUESTING PARTY may
delete any portion or all of the PROJECT work. After receipt of bids for the PROJECT, the
REQUESTING PARTY shall have the right to reject the amount bid forthe PROJECT prior
to the award of the contract for the PROJECT only if such amount exceeds by twenty percent
(20%) the final engineer's estimate therefor. If such rejection of the bids is not received in
writing within two (2) weeks after letting, the DEPARTMENT will assume concurrence.
The DEPARTMENT may, upon request, readvertise the PROJECT. Should the REQUEST-
lNG PARTY so request in writing within the aforesaid two (2) week period after letting, the
PROJECT will be cancelled and the DEPARTMENT will refund the unused balance of the
deposit less all costs incurred by the DEPARTMENT.
C. The DEPARTMENT will perform such inspection services on PROJECT work performed
by the REQUESTING PARTY with its own forces as is required to ensure compliance with
the approved plans & specifications.
D. On those projects funded with Federal monies, the DEPARTMENT shall as may be required
secure from the FHWA approval of plans and specifications, and such cost estimates for
FHWA participation in the PROJECT COST.
E. All work in connection with the PROJECT shall be performed in conformance with the
Michigan Department of Transportation Standard Specifications for Construction, and the
supplemental specifications, Special Provisions and plans pertaining to the PROJECT and
all materials furnished and used in the construction of the PROJECT shall conform to the
aforesaid specifications. No extra work shall be performed nor changes in plans and
specifications made until said work or changes are approved by the project engineer and
authorized by the DEPARTMENT . .
03-15-93 4
F. Should it be necessary or desirable that portions of the work covered by this contract be
accomplished by a consulting firm, a railway company, or governmental agency, firm.
person, or corporation, under a subcontract with the REQUESTING PARTY at PROJECT
expense, such subcontracted arrangements will be covered by formal written agreement
between the REQUESTING PARTY and that party.
This formal written agreement shall: include a reference to the specific prime contract to
which it pertains; include provisions which clearly set forth the maximum reimbursable and
the basis of payment; provide for the maintenance of accounting records in accordance with
generally accepted accounting principles, which clearly document the actual cost of the
services provided; provide that costs eligible for reimbursement shall be in accordance with
clearly defined cost criteria such as 49 CFRPart 18,48 CFR Part 31, 23 CFR Part 140, OMB
Circular A-87, etc. as applicable; provide for access to the department or its representatives
to inspect and audit all data and records related to the agreement for a minimum of three
years after the department's final payment to the local unit.
All such agreements will be submitted for approval by the DEPARTMENT and, if
applicable, by the FHWA prior to execution thereof, except for agreements for amounts less
than $25,000 for preliminary engineering and testing services executed under and in accor-
dance with the provisions of the "Small Purchase Procedures" FAPG (23 CFR 172), which
do not require prior approval of the DEPARTMENT or the FHWA.
Any such approval by the DEPARTMENT shall in no way be construed as a warranty of the
subcontractor's qualifications, financial integrity, or ability to perform the work being
subcontracted.
G. The REQUESTING PARTY, at no cost to the PROJECT or the DEPARTMENT, shall make
such arrangements with railway companies, utilities, etc., as may be necessary for the
performance of work required for the PROJECT but for which Federal or other
reimbursement will not be requested.
H. The REQUESTING PARTY, at no cost to the PROJECT, or the DEPARTMENT, shall
secure, as necessary, all agreements and approvals of the PROJECT with railway companies,
the Railroad Safety & Tariffs Division of the DEPARTMENT and other concerned
governmental agencies other than the FHWA, and will forward same to the DEPARTMENT
for such reviews and approvals as may be required.
I. No PROJECT work for which reimbursement will be requested by the REQUESTING
PARTY is to be subcontracted or performed until the DEPARTMENT gives written
notification that such work may commence.
03-15-93 5
.'
J. The REQUESTING PARTY shall be responsible for the payment of all costs and expenses
incurred in the performance of the work it agrees to undertake and perform.
K. The REQUESTING PARTY shall pay directly to the party performing the work all billings
for the services performed on the PROJECT which are authorized by or through the
REQUESTING PARTY.
L. The REQUESTING PARTY shall submit to the DEPARTMENT all paid billings for which
reimbursement is desired in accordance with DEPARTMENT procedures.
M. All work by a consulting firm will be performed in compliance with the applicable
provisions of 1980 PA 299, Subsection 2001, MCL 339.2001; MSA 18.425(2001), as well
as in accordance with the provisions of all previously cited Directives of the FHWA.
N. The project engineer shall be subject to such administrative guidance as may be deemed
necessary to ensure compliance with program requirement and, in those instances where a
consultant firm is retained to provide engineering and inspection services, the personnel
performing those services shall be subject to the same conditions.
0. The DEPARTMENT, in administering the PROJECT in accordance with applicable Federal
and State requirements and regulations, neither assumes nor becomes liable for any obliga-
tions undertaken or arising between the REQUESTING PARTY and any other party Vvith
respect to the PROJECT.
P. In the event it is determined by the DEPARTMENT that there will be either insufficient
Federal funds or insufficient time to properly administer such funds for the entire PROJECT
or portions thereof, the DEPARTMENT, prior to advertising or issuing authorization for
work performance, may cancel the PROJECT, or any portion thereof, and upon written
notice to the parties this contract shall be void and of no effect with respect to that cancelled
portion of the PROJECT. Any PROJECT deposits previously made by the parties on the
cancelled portions of the PROJECT will be promptly refunded.
Q. Those projects funded with Federal monies will be subject to inspection at all times by the
DEPARTMENT and the FHWA.
03-15-93 6
SECTION III
ACCOUNTING AND BILLING
A. Procedures for billing for work undertaken by the REQUESTING PARTY:
I. The REQUESTING PARTY shall establish and maintain accurate records. in
accordance with generally accepted accounting principles, of all expenses incurred
for which payment is sought or made under this contract, said records to be
hereinafter referred to as the "RECORDS". Separate accounts shall be established
and maintained for all costs incurred under this contract.
The REQUESTING PARTY shall maintain the RECORDS for at least three (3) years
from the date of final payment of Federal Aid made by the DEPARTMENT under
this contract. In the event of a dispute with regard to the allowable expenses or any
other issue under this contract, the REQUESTING PARTY shall thereafter continue
to maintain the RECORDS at least until that dispute has been finally decided and the
time for all available challenges or appeals of that decision has expired.
The DEPARTMENT, or its representative, may inspect, copy, or audit the
RECORDS at any reasonable time after giving reasonable notice.
If any part of the work is subcontracted, the REQUESTING PARTY shall assure
compliance with the above for all subcontracted work.
In the event that an audit performed by or on behalf of the DEPARTMENT indicates
an adjustment to the costs reported under this contract, or questions the allowability
of an item of expense, the DEPARTMENT shall promptly submit to the
REQUESTING PARTY, a Notice of Audit Results and a copy of the audit report
which may supplement or modify any tentative findings verbally communicated to
the REQUESTING PARTY at the completion of an audit.
Within sixty (60) days after the date of the Notice of Audit Results, the
REQUESTING PARTY shall: (a) respond in writing to the responsible Bureau or the
DEPARTMENT indicating whether or not it concurs with the audit report, (b) clearly
explain the nature and basis for any disagreement as to a disallowed item of expense
and, (c) submit to the DEPARTMENT a written explanation as to any questioned or
no opinion expressed item of expense, hereinafter referred to as the "RESPONSE".
The RESPONSE shall be clearly stated and provide any supporting documentation
necessary to resolve any disagreement or questioned or no opinion expressed item of
expense. Where the documentation is voluminous, the REQUESTING PARTY may
supply appropriate excerpts and make alternate arrangements to conveniently and
03-15-93 7
reasonably make that documentation available for review by the DEPARTME\JT.
The RESPONSE shall refer to and apply the language of the contract. The
REQUESTING PARTY agrees that failure to submit a RESPONSE within the sixty
(60) day period constitutes agreement with any disallowance of an item of expense
and authorizes the DEPARTMENT to finally disallow any items of questioned or no
opinion expressed cost.
The DEPARTMENT shall make its decision with regard to any Notice of Audit
Results and RESPONSE within one hundred twenty (120) days after the date of the
Notice of Audit Results. If the DEPARTMENT determines that an overpayment has
been made to the REQUESTING PARTY, the REQUESTING PARTY shall repay
that amount to the DEPARTMENT or reach agreement with the DEPARTMENT on
a repayment schedule within thirty (30) days after the date of an invoice from the
DEPARTMENT. If the REQUESTING PARTY fails to repay the overpayment or
reach agreement with the DEPARTMENT on a repayment schedule within the thirty
(30) day period, the REQUESTING PARTY agrees that the DEPARTMENT shall
deduct all or a portion of the overpayment from any funds then or thereafter payable
by the DEPARTMENT to the REQUESTING PARTY under this contract or any
other agreement, or payable to the REQUESTING PARTY under the terms of 1951
P A 51, as applicable. Interest will be assessed on any partial payments or repayment
schedules based on the unpaid balance at the end of each month until the balance is
paid in full. The assessment of interest will begin thirty (30) days from the date of
the invoice. The rate of interest will be based on the Michigan Department of
Treasury common cash funds interest earnings. The rate of interest will be reviewed
annually by the DEPARTMENT and adjusted as necessary based on the Michigan
Department ofTreasury common cash funds interest earnings. The REQUESTING
PARTY expressly consents to this withholding or offsetting of funds under those
circumstances, reserving the right to file a lawsuit in the Court of Claims to contest
the DEPARTMENT'S decision only as to any item of expense the disallowance of
which was disputed by the REQUESTING PARTY in a timely filed RESPONSE.
The REQUESTING PARTY shall comply with the Single Audit Act of 1984, P.L.
98-502.
The REQUESTING PARTY shall adhere to the following requirements associated
with audits of accounts and records:
a. Agencies expending a total of $300,000 or more in federal funds, from one or
more funding sources in its fiscal year, shall comply with the requirements of the
federal Office of Management and Budget (OMB) Circular A-133, as revised or
amended.
03-15-93 8
••
The agency shall submit two copies of:
The Reporting Package
The Data Collection Fonn
The management letter to the agency, if one issued by the audit finn
The OMB Circular A-133 audit must be submitted to the address below in
accordance with the time frame established in the circular, as revised or amended.
b. Agencies expending less than $300,000 in federal funds must submit a letter to
the Department advising that a circular audit was not required. The letter shall
indicate the applicable fiscal year, the amount of federal funds spent, the name(s) of
the Department federal programs, and the CFDA grant number(s). This information
must also be submitted to the address below.
c. Address: Michigan Department of Transportation
Bureau of Highways Technical Services
425 W. Ottawa, P.O. Box 30050
Lansing, MI 48909
d. Agencies must also comply with applicable State laws and regulations relative to
audit requirements.
e. Agencies shall not charge audit costs to Department's federal programs which are
not in accordance with the OMB Circular A-133 requirements.
f. All agencies are subject to the federally required monitoring activities, which may
include limited scope reviews and other on-site monitoring.
2. Agreed Unit Prices Work- All billings for work undertaken by the REQUESTING
PARTY on an agreed unit price basis will be submitted in accordance with the
Michigan Department ofTransportation Standard Specifications for Construction and
pertinent FAPG Directives and Guidelines of the FHWA.
Force Account Work and Subcontracted Work - All billings submitted to the
DEPARTMENT for Federal reimbursement for items of work performed on a force
account basis or by any subcontract with a consulting finn, railway company,
governmental agency or other party, under the terms of this contract, shall be
prepared in accordance with the provisions of the pertinent FHPM Directives and the
procedures of the DEPARTMENT. Progress billings may be submitted monthly
during the time work is being performed provided, however, that no bill of a lesser
amount than $1,000.00 shall be submitted unless it is a final or end of fiscal year
billing. All billings shall be labeled either "Progress Bill Number ", or
"Final Billing".
03-15-93 9
4. Final billing under this contract shall be submitted in a timely manner but not later
than six months after completion of the work. Billings for work submitted later than
six months after completion of the work will not be paid.
5. Upon receipt of billings for reimbursement for work undertaken by the
REQUESTING PARTY on projects funded with Federal monies. the
DEPARTMENT will act as billing agent for the REQUESTING PARTY,
consolidating said billings with those for its own force account work and presenting
these consolidated billings to the FHWA for payment. Upon receipt of
reimbursement from the FHW A, the DEPARTMENT will promptly forward to the
REQUESTING PARTY its share of said reimbursement.
6. Upon receipt of billings for reimbursement for work undertaken by the
REQUESTING PARTY on projects funded with non-Federal monies. the
DEPARTMENT will promptly forward to the REQUESTING PARTY
reimbursement of eligible costs.
B. Payment of Contracted and DEPARTMENT Costs:
l. As work on the PROJECT commences, the initial payments for contracted work
and/or costs incurred by the DEPARTMENT will be made from the working capital
deposit. Receipt of progress payments of Federal funds, and where applicable, State
Critical Bridge funds, will be used to replenish the working capital deposit. The
REQUESTING PARTY shall make prompt payments of its share of the contracted
and/or DEPARTMENT incurred portion of the PROJECT COST upon receipt of
progress billings from the DEPARTMENT. Progress billings will be based upon the
REQUESTING PARTY'S share of the actual costs incurred as work on the
PROJECT progresses and will be submitted, as required, until it is determined by
the DEPARTMENT that there is sufficient available working capital to meet the
remaining anticipated PROJECT COSTS. All progress payments will be made
within thirty (30) days of receipt of billings. No monthly billing of a lesser amount
than $1,000.00 will be made unless it is a final or end of fiscal year billing. Should
the DEPARTMENT determine that the available working capital exceeds the
remaining anticipated PROJECT COSTS, the DEPARTMENT may reimburse the
REQUESTING PARTY such excess. Upon completion of the PROJECT, payment
of all PROJECT COSTS, receipt of all applicable monies from the FHWA, and
completion of necessary audits, the REQUESTING PARTY will be reimbursed the
balance of its deposit.
03-15-93 10
2. In the event that the bid, plus contingencies, for the 'contracted. and/or the
DEPARTMENT incurred portion of the PROJECT work exceeds the estimated cost
therefor as established by this contract, the REQUESTING PARTY may be advised
and billed for the additional amount of its share.
C. General Conditions:
I. The DEPARTMENT, in accordance with its procedures in existence and covering
the time period involved, shall make payment for interest earned on the balance of
working capital deposits for all projects on account with the DEPARTMENT. The
REQUESTING PARTY in accordance with D EP ARTMENT procedures in existence
and covering the time period involved, shall make payment for interest owed on any
deficit balance of working capital deposits for all projects on account with the
DEPARTMENT. This payment or billing is processed on an annual basis
corresponding to the State of Michigan fiscal year. Upon receipt of billing for
interest incurred, the REQUESTING PARTY promises and shall promptly pay the
DEPARTMENT said amount.
2. Pursuant to the authority granted by law, the REQUESTING PARTY hereby
irrevocably pledges a sufficient amount of funds received by it from the Michigan
Transportation Fund to meet its obligations as specified in PART I and PART II. If
the REQUESTING PARTY shall fail to make any of its required payments when
due, as specified herein, the DEPARTMENT shall immediately notify the
REQUESTING PARTY and the State Treasurer of the State of Michigan or such
other state officer or agency having charge and control over disbursement of the
Michigan Transportation Fund, pursuant to law, of the fact of such default and the
amount thereof, and, if such default is not cured by payment within ten (I 0) days,
said State Treasurer or other state officer or agency is then authorized and directed
to withhold from the first of such monies thereafter allocated by law to the
REQUESTING PARTY from the Michigan Transportation Fund sufficient monies
to remove the default, and to credit the REQUESTING PARTY with payment
thereof, and to notify the REQUESTING PARTY in writing of such fact.
3. Upon completion of all work under this contract and final audit by the
DEPARTMENT or the FHWA, the REQUESTING PARTY promises to promptly
repay the DEPARTMENT for any disallowed items of costs previously disbursed by
the DEPARTMENT. The REQUESTING PARTY pledges its future receipts from
the Michigan Transportation Fund for repayment of all disallowed items and, upon
failure to make repayment for any disallowed items within ninety (90) days of
demand made by the DEPARTMENT, the DEPARTMENT is hereby authorized to
withhold an equal amount from the REQUESTING PARTY'S share of any future
distribution of Michigan Transportation Funds in settlement of said claim.
03-15-93 II
4. The DEPARTMENT shall maintain and keep accurate records and accounts relative
to the cost of the PROJECT and upon completion of the PROJECT, payment of all
items of PROJECT COST, receipt of all Federal Aid, if any, and completion of final
audit by the DEPARTMENT and if applicable, by the FHW A, shall make final
accounting to the REQUESTING PARTY. The final PROJECT accounting will not
include interest earned or charged on working capital deposited for the PROJECT
which will be accounted for separately at the close of the State of Michigan fiscal
year and as set forth in Section C(l).
5. The costs of engineering and other services performed on those projects involving
specific program funds and one hundred percent (100%) local funds will be appor-
tioned to the respective portions of that project in the same ratio as the actual direct
construction costs unless otherwise specified in PART I.
03-15-93 12
SECTION IV
MAINTENANCE AND OPERATION
A. Upon completion of construction of each part of the PROJECT, at no cost to the
DEPARTMENT or the PROJECT, each of the parties hereto, within their respective
jurisdictions, will make the following provisions for the maintenance and operation of the
completed PROJECT:
1. All Projects:
Properly maintain and operate each part of the project, making ample provisions each
year for the performance of such maintenance work as may be required, except as
qualified in paragraph 2b of this section.
2. Projects Financed in Part with Federal Monies:
a. Sign and mark each part of the PROJECT, in accordance with the current
Michigan Manual of Uniform Traffic control Devices, and will not install, or
permit to be installed, any signs, signals or markings not in conformance with
the standards approved by the FHWA, pursuant to 23 USC 109( d).
b. Remove, prior to completion of the PROJECT, all encroachments from the
roadway right-of-way within the limits of each part of the PROJECT.
With respect to new or existing utility installations within the right-of-way
of Federal Aid projects and pursuant to FAPG (23 CFR 645B): Occupancy
of non-limited access right-of-way may be allowed based on consideration for
traffic safety and necessary preservation of roadside space and aesthetic
quality. Longitudinal occupancy of non-limited access right-of-way by
private lines will require a finding of significant economic hardship, the
unavailability of practicable alternatives or other extenuating circumstances.
c. Cause to be enacted, maintained and enforced, ordinances and regulations for
proper traffic operations in accordance with the plans of the PROJECT.
d. Make no changes to ordinances or regulations enacted, or traffic controls
installed in conjunction with the PROJECT work without prior review by the
DEPARTMENT and approval of the FHWA, if required.
03-15-93 13
.•
B. On projects for the removal of roadside obstacles, the parties', upon completion of
construction of each part of the PROJECT, at no cost to the PROJECT or the
DEPARTMENT, will, within their respective jurisdictions, take such action as is necessary
to assure that the roadway right-of-way, cleared as the PROJECT, will be maintained free
of such obstacles.
C. On projects for the construction of bikeways, the parties will enact no ordinances or
regulations prohibiting the use of bicycles on the facility hereinbefore described as the
PROJECT, and will amend any existing restrictive ordinances in this regard so as to allow
use of this facility by bicycles. No motorized vehicles shall be permitted on such bikeways
or walkways constructed as the PROJECT except those for maintenance purposes.
D. Failure of the parties hereto to fulfill their respective responsibilities as outlined herein may
disqualifY that party from future Federal-aid participation in projects on roads or streets for
which it has maintenance responsibility. Federal Aid may be withheld until such time as
deficiencies in regulations have been corrected, and the improvements constructed as the
PROJECT are brought to a satisfactory condition of maintenance.
03-15-93 14
SECTIONV
SPECIAL PROGRAM AND PROJECT CONDITIONS
A. Those projects for which the REQUESTING PARTY has been reimbursed with Federal
monies for the acquisition of right-of-way must be under construction by the close of the
twentieth (20th) fiscal year following the fiscal year in which the FHW A and the
DEPARTMENT projects agreement covering that work is executed, or the REQUESTING
PARTY may be required to repay to the DEPARTMENT, for forwarding to the FHW A, all
monies distributed as the FHW A'S contribution to that right-of-way.
B. Those projects for which the REQUESTING PARTY has been reimbursed with Federal
monies for the performance of preliminary engineering must be under construction by the
close of the tenth (lOth) fiscal year following the fiscal year in which the FHWA and the
DEPARTMENT projects agreement covering that work is executed, or the REQUESTING
PARTY maybe required to repay to the DEPARTMENT, for forwarding to the FHWA, all
monies distributed as the FHWA'S contribution to that preliminary engineering.
C. On those projects funded with Federal monies, the REQUESTING PARTY, at no cost to the
PROJECT or the DEPARTMENT, will provide such accident information as is available and
such other information as may be required under the program in order to make the proper
assessment of the safety benefits derived from the work performed as the PROJECT. The
REQUESTING PARTY will cooperate with the DEPARTMENT in the development of
reports and such analysis as may be required and will, when requested by the
DEPARTMENT, forward to the DEPARTMENT, in such form as is necessary, the required
information.
D. In connection with the performance of PROJECT work under this contract the parties hereto
(hereinafter in Appendix "A" referred to as the "contractor") agree to comply with the State
of Michigan provisions for "Prohibition of Discrimination in State Contracts", as set forth
in Appendix A, attached hereto and made a part hereof. The parties further covenant that
they will comply with the Civil Rights Acts of 1964, being P.L. 88-352, 78 Stat. 241, as
amended, being Title 42 U.S.C. Sections 1971, 1975a-1975d, and 2000a-2000h-6 and the
Regulations of the United States Department of Transportation (49 C.F.R. Part 21) issued
pursuant to said Act, including Appendix "B", attached hereto and made a part hereof, and
will require similar covenants on the part of any contractor or subcontractor employed in the
performance of this contract.
E. The parties will carry out the applicable requirements of the DEPARTMENT'S
Disadvantaged Business Enterprise (DBE) program and 49 CFR, Part 26, including, but not
limited to, those requirements set forth in Appendix C.
03-15-93 15
APPENDIX A
PROHIBITION OF DISCRIMINATION IN STATE CONTRACTS
In connection with the performance of work under this contract; the contractor agrees as follows:
I. In accordance with Act No. 453, Public Acts ofl976, the contractor hereby agrees not to discriminate against an employee
or applicant for employment with resp~ct to hire, tenure, terms, conditions, or privileges of employment, or as a matter
directly or indirectly related to employment, because of race, color, religion, national origin, age~ sex, height, weight, or
marital status. Further, in accordance with Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of
1980 the contractor hereby agrees not to discriminate against an employee or applicant for employment with respect to
hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or position.
A breach of the above covenants shall be regarded as a material breach of this contract.
2. The contractor hereby agrees that any and all subcontracts to this contract, whereby a portion of the work set forth in
this contract is to be performed, shall contain a covenant the same as hereinabove set forth in Section 1 of this Appendix.
3. The contractor will take affirmative action to insure that applicants for employment and employees are treated without
regard to their race, color, religion, national origin, age, sex, height, weight, marital status or a disability that is unrelated
to the individual's ability to perform the duties of a particular job or position. Such action shall include, but not be limited
to, the following: employment, upgrading, demotion or transfer, recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
4. The contractor will, in all solicitations or advertisements for employees placed by or on behalf ofthe contractor, state that
all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin,
age, sex, height, weight, marital status or disability that is unrelated to the individual's ability to perform the duties of a
particular job or position.
5. The contractor or his collective bargaining representative will send to each labor union or representative of workers with
which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union
or workers' representative of the contractor's commitments under this appendix.
6. The contractor will comply with all relevant published rules, regulations, directives, and orders of the Michigan Civil
Rights Commission which may be in effect prior to the taking of bids for any individual state project.
7. The contractor will furnish and file compliance reports within such time and upon such forms as provided by the Michigan
Civil Rights Commission, said forms may also elicit information as to the practices, policies, program, and employment
statistics of each subcontractor as well as the contractor himself, and said contractor will permit access to his books,
records, and accounts by the Michigan Civil Rights Commission and/or its agent, for purposes ofinvestigation to ascertain
compliance with this contract and relevant with rules, regulations, and orders of the Michigan Civil Rights Commission.
8. In the event that the Civil Rights Commission finds, after a hearing held pursuant to its rules, that a contractor has not
complied with the contractual obligations under this agreement, the Civil Rights Commission may, as part of its order
based upon such findings, certify said findings to the Administrative Board of the State ofMichigan, which Administrative
Board may order the cancellation of the contract found to have been violated and/or declare the contractor ineligible for
future contracts with the state and its political and civil subdivisions, departments, and officers, and including the
governing boards of institutions of higher education, until the contractor complies with said order of the Civil Rights
Commission. Notice of said declaration of future ineligibility may be given to any or all of the persons with whom the
contractor is declared ineligible to contract as a contracting party in future contracts. In any case before the Civil Rights
Commission in which cancellation of an existing contract is a possibility, the contracting agency shall be notified of such
possible remedy and shall be given the option by the Civil Rights Commission to participate in such proceedings.
9. The contractor will include, or incorporate by reference, the provisions of the foregoing paragraphs (I) through (8) in
every subcontract or purchase order unless exempted by the rules, regulations or orders of the Michigan Civil Rights
Commission, and will provide in every subcontract or purchase order that said provisions will be binding upon each
subcontractor or seller. March, 1998
.
'
(Rev. 03/92)
APPENDIX B
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
I. Compliance with Regulations: The contractor shall comply with the Regulations relative to
nondiscrimination in Federally assisted programs of the Department of Transportation, Title -19, Code
of Federal Regulations, Part 27, as they may be amended from time to time (hereinafter referred to as
the Regulations), which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall
not discriminate on the grounds of race, color, or natural origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor shall not
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the contract covers a program set forth in Appendix
B of the Regulations.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations
either by competitive bidding or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials or leases of equipment, each potential subcontractor
or supplier shall be notified by the contractor of the contractor's obligations under this contract and the
Regulations relative to nondiscrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the Michigan Department of
Transportation or the Federal Highway Administration to be pertinentto ascertain compliance with such
Regulations or directives. Where any information required of a contractor is in the exclusive possession
of another who fails or refuses to furnish this information, the contractor shall so certify to the Michigan
Department of Transportation, or the Federal Highway Administration as appropriate, and shall set
forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the Mir.higan Department of Transportation shall impose
such contract sanctions as it or the Federal Highway Administration may determine to be appropriate,
including, but not limited to:
(a) Withholding of payments to the contractor under the contract until the contractor complies,
and/or
(b) Cancellation, termination, or suspension of the contract, in whole o·r in ·part.
6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs 1 through 6 of
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect
to any subcontract or procurement as the Michigan Department of Transportation or the Federal
Highway Administration may direct as a means of enforcing such provisions including sanctions for non-
compliance; provided, however, that in the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or supplier as a result of such direction, the contractor may request the
Michigan Department of Transportation to enter into such litigation to protect the interests of the State,
and, in addition, the contractor may request the United States to enter into such litigation to protect the
interests of the United States.
••
APPENDIXC
TO BE INCLUDED IN ALL FINANCIAL ASSISTANCE
AGREEMENTS WITH LOCAL AGENCIES
Assurance that Recipients and Contractors Must Make
(Excerpts from US DOT Regulation 49 CFR 26.13)
A. Each financial assistance agreement signed with a DOT operating administration (or
a primary recipient) must include the following assurance:
The recipient shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of any US
DOT -assisted contract or in the administration of its DBE
program or the requirements of 49 CFR Part 26. The recipient
shall take all necessary and reasonable steps under 49 CFR Part
26 to ensure nondiscrimination in the award and administration
of US DOT-assisted contracts. The recipient's DBE program, as
required by 49 CFR Part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of
this program is a legal obligation and failure to carry out its
terms shall be treated as a violation of this agreement. Upon
notification to the recipient ofits failure to carry out its approved
program, the department may impose sanctions as provided for
under Part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud
Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
B. Each contract MDOT signs with a contractor (and each subcontract the prime
contractor signs with a subcontractor) must include the following assurance:
The contractor, sub recipient or subcontractor shall not
discriminate on the basis of race, color, national origin, or sex in
the performance of this contract. The contractor shall carry out
applicable requirements of 49 CFR Part 26 in the award and
administration of US DOT -assisted contracts. Failure by the
contractor to carry out these requirements is a material breach
of this contract, which may result in the termination of this
contract or such other remedy as the recipient deems
appropriate.
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids
Denmark, Crozier to Lakeshore Drive. (H-1613)
SUMMARY OF REQUEST:
Award the paving, using the concrete alternate for the block between Harrison &
Lakeshore, and underground utility construction contract (H-1613) for the reconstruction of
Denmark between Crozier & Lakeshore Drive to Wadel Stabilization out of Hart since they
were the lowest, see attached alternate bid tabulation, responsible bidder with a bid price
of $454,897.70.
FINANCIAL IMPACT:
The construction cost $454,897.70 plus engineering cost which is estimated at an
additional15%.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Award the contract to Wadel Stabilization
COMMITTEE RECOMMENDATION:
H-1613 DENMARK ST., CROZIER AVE. TO LAKESHORE DR.
ASPHALT BID TABULATION
WADEL STABILIZATION GRANT TOWER EXCAVATING JACKSON-MERKEY M!LBOCKER & SONS
555 E WE:STERN AVE 1156 29TH ST.
"'""""kSt B~TOb""t"" 4r.ll=1'l-41PM
AGENDA ITEM NO. _ _ __
CITY COMMISSION MEETING _ _ _ _ __
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: April 11, 2006
SUBJECT: Aggregates, Highway Maintenance Materials and Concrete
SUMMARY OF REQUEST:
Award bid to supply HI and H21imestone chip blend to Verplank Trucking Company, PO Box 8,
Ferrysburg, MI 49409
Award bid to supply road slag to Verplank Trucking Company, PO Box 8,
Ferrysburg, MI 49409
Award bid to supply Sylvax patching material (CP-6 alternative) to Asphalt Paving, Inc., 1000 E.
Sherman Boulevard, Muskegon MI 49444-0190
Award bid to supply bituminous asphalt product to Asphalt Paving, Inc., 1000 E. Sherman
Boulevard, Muskegon MI 49444-0190
Award bid to supply Calcium Chloride 38% (road brine) and 32% (winter salting) to Liquid
Dustlayer, Inc., P.O. Box 188, Manistee, MI 49660
Award bid to supply screened top soil to Felco Contractors, 874 Pulaski Ave., Muskegon, MI
49441
Award bid to supply 7-sack mix concrete to Port City Redi-Mix Company, 1780 Sheridan Road
Muskegon, MI 49442; contingent upon product availability, timely deliveries, and prices as
quoted.
FINANCIAL IMPACT:
$146,500 based on 2005 quantities at 2006 quotes.
BUDGET ACTION REQUIRED:
None; monies appropriated in several budgets.
STAFF RECOMMENDATION:
COMMITTEE RECOMMENDATION:
To: The City Commission Through The City Manager
From: Robert H. Kuhn, Director of Public Works
Date: March 29,2006
Subject: 2006 Aggregates, Highway Maintenance Materials, and Concrete
Requests for bids to provide road maintenance materials were solicited in The Chronicle and from
vendors on file. It is recommended that the vendor in bold print supply Public Works with product as
needed in 2006. Moneys have been appropriated for these purchases.
500 ton H1 & H2 Limestone Chip Blend ($14.25 in 2005; $656.94)
Verplank Trucking Co. PO Box 8, Ferrysburg, MI 49409 $16.75 per ton, delivered
9,000 ton Road Slag 22-A Natural ($9.35 in 2005; $40,232.01)
Verplank Trucking Co. PO Box 8, Ferrysburg, MI 49409 $9.65 per ton, delivered
Meekhofs Lakeside Dock 16861 120'h Ave., Nunica, MI 49448 $10.25 per ton, delivered
Verplank Trucking Co. PO Box 8, Ferrysburg, MI 49409 $7.75 per ton, delivered, gravel
500 tons Sylvax Patching Materials- UPM-CP-7, or ASTM Specification C-136 #9 or Statite CP-
6, or similar product ($51.00 in 2005; $12,503.17)
Asphalt Paving, Inc. I 000 E. Sherman Boulevard, Muskegon MI 49444-0190 $61.00 per ton, delivered
Rieth-Riley Construction Co. 867 Egypt Valley, AdaMI 49301 $69.00 per ton, delivered
200 ton Bituminous Asphalt 4:12, Base ($34.00 in 2005; $1,977.10)
Asphalt Paving, Inc. 1000 E. Sherman Boulevard, Muskegon MI 49444-0190 $45.00 per ton, picked up
Rieth-Riley Construction Co. 867 Egypt Valley, AdaMI 49301 $34.00 per ton, picked up
Note: Bid award based upon location. Requires approximately 2 hours travel time, keeping
one/two employees unavailable during this time. Also do not have the equipment needed to keep
the asphalt hot from Ada to Muskegon.
1,000 ton Bituminous Asphalt 4:12, Top ($35.00 in 2005; $21,015.40)
Asphalt Paving, Inc. 1000 E. Sherman Boulevard, Muskegon MI 49444-0190 $45.00 per ton, picked up
Rieth-Riley Construction Co. 867 Egypt Valley, AdaMI 49301 $34.00 per ton, picked up
85,000 gallons Calcium Chloride 38% (road brine) ($0.39 in 2005; $30,717.25)
Liquid Dustlayer, Inc. P.O. Box 188, Manistee, MI 49660 $0.43 per gallon, spread
15,000 gallons Calcium Chloride 32% (winter salting) ($0.32 in 2005; $0)
Liquid Dustlayer Inc. P.O. Box 188, Manistee, MI 49660 $0.36 per gallon, stored
2006 Aggregates, Highway Maintenance Materials, and Concrete
Page2
March 29,2006
Screened Top Soil ($11.05 in 2005; $470.00)
Felco Contractors, Inc. 874 Pulaski Ave., Muskegon, MI 49441 $10.00 per cubic yard, delivered
Verplank Tmcking Co. PO Box 8, Ferrysburg, Ml 49409 $11.05 per cubic yard, delivered
Jackson-Merkey Contractors 555 E. Western Ave., Muskegon, MI 49442 $11.85 per cubic yard, delivered
Meekhofs Lakeside Dock 16861 !20th Ave., Nunica, MI49448 $12.39 per cubic yard, delivered
Concrete mix as needed (7 Sack Mix $74.00* in 2005, $38,927.25)
Port City Redi-Mix $80.00 per cubic yard, 7 Sack Mix, delivered*
1780 Sheridan Road, Muskegon, MI 49442
Consumers Concrete $79.00 per cubic yard, 7 Sack Mix, delivered
4400 E. Evanston Avenue, Muskegon MI 49442
Note: Bid award based upon lower small load charges ($40/$50) and no charges for separate
drops at multiple sites ($0/$50).
*The 7-sack mix is the most commonly used product. It should be noted that concrete purchases may
include several miscellaneous charges, including, but not limited to, hot water, chloride, small loads,
second drops, winter price, extra unload time. Purchases will be made from recommended bidder,
contingent upon product availability, timely deliveries, and prices as quoted.
LAA (L/Docs/Bids/2006 Agg ... Comm Ltr)
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Public Hearing
Create a Special Assessment District for:
FIFTH ST., MERRILL AVE. TO MUSKEGON AVE.
SUMMARY OF REQUEST:
To hold a public hearing on the proposed special assessment for FIFTH ST., MERRILL AVE.
TO MUSKEGON AVE., and to create the special assessment district and appoint two City
Commissioners to the Board of Assessors if it is determined to proceed with the project
FINANCIAL IMPACT:
None at this time.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To create the special assessment district and assign two City Commissioners to the Board
of Assessors by adopting the attached resolution
COMMITTEE RECOMMENDATION:
CITY OF MUSKEGON
Resolution No. 2006-35( a)
Resolution At First Hearing Creating Special Assessment District
For FIFTH ST., MERRILL AVE. TO MUSKEGON AVE.
Location and Description of Properties to be Assessed:
See Exhibit A attached to this resolution
RECITALS:
1. A hearing has been held on Aprilll, 2006 at 5:30 o'clock p.m. at the City
Commission Chambers. Notice was given by mail and publication as required by
law.
2. That estimates of costs of the project, a feasibility report and valuation and benefit
information are on file with the City and have been reviewed for this hearing.
3. At the hearing held Aprilll, 2006, there were 12.72 % objections by the owners of the
property in the district registered at the hearing either in writing received before or at the
hearing or by owners or agents present at the hearing, and the Commission has
considered the advisability of proceeding with the project.
FINDINGS:
I. The City Commission has examined the estimates of cost to construct the project
including all assessable expenses and determines them to be reasonable.
2. The City Commission has considered the value of the property to be assessed and the
value of the benefit to be received by each property proposed to be assessed in the district
after the improvements have been made. The City Commission determines that the
assessments of costs of the City project will enhance the value of the properties to be
assessed in an amount at least equivalent to the assessment and that the improvement
thereby constitutes a benefit to the property.
THEREFORE, BE IT RESOLVED:
I. The City Commission hereby declares a special assessment district to include the
property set forth in Exhibit A attached to this resolution.
2. The City Commission determines to proceed with the improvements as set forth in the
feasibility study and estimates of costs, and directs the City Engineer to proceed with
project design, preparation of specifications and the bidding process. If appropriate and
if bonds are to be sold for the purposes of financing the improvements, the Finance
Department shall prepare plans for financing including submission of application to the
Michigan Department of Treasury and the beginning of bond proceedings.
3. The CityCommission hereby appoints a Board of Assessors consisting of City
Commissioners Spataro and ----=S.:. :h..::..ep"'-'h=-=-e=-=r=--=d.:. ___ _ _ __
and the City Assessor who are hereby directed to prepare an assessment roll.
Assessments shall be made upon front foot basis.
4. Based on the City's Special Assessment policy and preliminary estimates it is expected
that approximately 24.69% of the cost of the street improvement will be paid by special
assessments.
5. Upon submission of the special assessment roll, the City staff is hereby directed to notify
all owners and persons interested in properties to be assessed of the heating at which the
City Commission will consider confirmation of the special assessment roll.
This resolution adopted.
Ayes Gawron, Shepherd, Spataro, Warmington, Wierenga, Carter, and Davis
Nays None
CITY OF MUSKEGON
ACKNOWLEDGMENT
This resolution was adopted at a meeting of the City Commission, held on Aprilll, 2006. The
meeting was properly held and noticed pursuant to the Open Meetings Act of the State of
Michigan, Act 267 of the Public Acts of 1976.
CITY OF MUSKEGON
EXHIBIT A
FIFTH ST., MERRILL AVE. TO MUSKEGON AVE.
SPECIAL ASSESSMENT DISTRICT
All properties abutting that section of Fifth St. from Merrill Ave. to Muskegon Ave.
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AFFIDAVIT OF MAILING
STATE OF MICHIGAN )
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COUNTY OF MUSKEGON )
TO CREATE A SPECIAL ASSESSMENT DISTRICT FOR THE FOLLOWING:
Fifth St., Merrill Ave. to Muskegom Ave.
THE DEPONENT SAYS THAT THE NOTICE OF HEARING WAS SERVED UPON
EACH OWNER OF OR PARTY IN INTEREST IN PROPERTY TO BE ASSESSED IN
THE SPECIAL ASSESSMENT DISTRICT WHOSE NAME APPEARS UPON THE
LAST TAX ASSESSMENT RECORDS OF THE CITY OF MUSKEGON BY
MAILING SUCH NOTICE IN A SEALED ENVELOPE BY FIRST CLASS UNITED
STATES MAIL, WITH POSTAGE PREPAID, ADDRESSED TO EACH SUCH
OWNER OR PARTY IN INTEREST AT THE ADDRESS SHOWN ON SAID LAST
TAX ASSESSMENT RECORDS BY DEPOSITING THEM IN AN OFFICIAL
UNITED STATES MAIL RECEPTACLE ON THE 31st DAY OF ARCH 2006.
SUBSCRIBED AND SWORN TO BEFORE ME THIS
I fr-1 DAY OF djnl , 2006.
~Rd. &A
NOTARY PUBLIC, MUSKEGON COUNTY, MICHIGAN
MY COMMISSION EXPIRES 9-.;;s-ot-
CITY OF MUSKEGON
NOTICE OF PUBLIC HEARINGS
SPECIAL ASSESSMENT DISTRICTS
IN AN EFFORT TOWARDS NEIGHBORHOOD IMPROVEMENT, the Muskegon City
Commission is proposing that a special assessment districts be created for the following project:
FIFTH ST., MERRILL AVE. TO MUSKEGON AVE.
The specific location of the special assessment district and the properties proposed to be assessed
IS:
All parcels abutting Fifth St. from Merrill Ave. to Muskegon Ave.
The City Commission proposes that the City and property owners by means of special
assessments will share the cost of improvement. You may examine preliminary plans and cost
estimates in the City Hall's Engineering Department during regular business hours- between
8:00A.M. and 5:00P.M. on weekdays, except holidays.
PLEASE TAKE NOTICE: A PUBLIC HEARING WILL BE HELD IN THE MUSKEGON
CITY COMMISSION CHAMBERS ON APRIL 11, 2006 AT 5:30 O'CLOCK P.M
PLEASE UNDERSTAND THAT YOU HAVE A RIGHT TO PROTEST YOUR
ASSESSMENT EITHER IN WRITING OR IN PERSON AT THE HEARING. IF THE
SPECIAL ASSESSMENT ROLL IS CONFIRMED (AT A LATER HEARING) YOU WILL
HAVE THIRTY (30) DAYS FROM THE DATE OF THE ROLL'S CONFIRMATION TO
FILE A WRITTEN APPEAL WITH THE MICHIGAN STATE TAX TRIBUNAL.
HOWEVER, UNLESS YOU PROTEST AT THIS HEARING OR AT THE HEARING
CONFIRMING THE ROLL, EITHER IN PERSON, BY YOUR AGENT OR
REPRESENTATNE, OR IN WRITING BEFORE OR AT THE HEARING, YOUR RIGHT TO
APPEAL TO THE MICHIGAN TAX TRIBUNAL WILL BE LOST.
By City Charter, if the owners of more than one-half of the property to be assessed shall
object to the assessment in writing at or before the hearing, the improvement shall not be
made unless the City Commission determines by affirmative vote of all its members that the
safety or health of the public necessitates the improvement.
PUBLISH: April I, 2006 Gail Kundinger, City Clerk
ADA POLICY
The City will provide necessary appropriate auxiliary aids and services, for example, signers for the hearing
impaired, audiotapes for the visually impaired, etc., for disabled persons who want to attend the meeting, upon
twenty-four hours notice to the City. Contact:
Gail A. Kundinger, City Clerk
933 Terrace Street, Muskegon, MI 49440
(231) 724-6705 or TDD (231) 724-6773
ENGINEERING FEASIBILITY STUDY
For
FIFTH ST., MERRILL AVE. TO MUSKEGON AVE.
The reconstruction of Fifth St. between Merrill Ave. & Muskegon Ave., see attached exhibit for
location, was initiated by the City to enhance the link between the downtown area and the
adjacent neighborhood to the south of Merrill Ave. in general and the conditions of the
pavement, drainage facilities and other underground utilities (water & sewer) made this section
of road a prime project. The existing pavement has deteriorated to a level where, we believe, a
total reconstruction is necessary. The proposed improvements (reconstruction) consist of
following;
1. Complete removal of existing pavement and replacement with a new asphalt street section
that would include curb & gutter without any changes to the width.
2. Water & Sanitary Services replacement and upgrades where necessary.
3. Storm sewer replacement (drainage facilities)
4. Landscaping items/sidewalk modifications
A memo from the Assessor's office, which addresses the appraisal and benefit information, is
attached.
The preliminary cost estimate for the work associated with paving is $191,000.00 with the length
of the project being approximately 1,000 lineal feet (project length) or 1,451 'of assessable
footage. This translates into an estimated improvement cost of $32.50 per assessable foot. The
assessment figure will be at a cost not to exceed $32.00 per assessable foot as established in the
2006 Special Assessment Rates for this type of improvement
March 13, 2006
Mohammed Al-Shatel, City Engineer
City of Muskegon
933 Terrace Street
Muskegon,MI49443
Mr. Al-Shatel:
In accordance with your request, I have examined the proposed special assessment
district entailing the reconstruction of Fifth Street between Merril Street and
Muskegon Avenue. The purpose of this analysis is to document the reasonableness of
this special assessment district by identifying and quantifying any accrued benefits. It
is subject to the normal governmental restrictions of escheat, taxation, police power
and eminent domain. The effective date is March 13, 2006.
In conclusion, it is my opinion that the special assessment amounts justly and
reasonably represents the accrued benefits to the properties encompassed by this
project. The amounts reflect the sum of the immediate estimated value enhancement
and the intrinsic value that will accrue from an overall increase in property values due
to an improved quality of life created by the proposed project. As previously
presented, the proposed special assessment district encompasses primarily residential
properties. The front foot rate of$32.50 for the reconstruction of the above
mentioned project area appears reasonable in light of an analysis that indicates a
possible enhancement of $34.25. The conclusions are based upon the data presented
within this limited analysis in restricted format, and on supporting information in my
files.
Sincerely,
~336c~f&;71
Heather Smgleton, CMAE 2
Appraiser
March 31, 2006
OWNERS NAME
OWNERS ADDRESS
OWNERS CITY, OWNERS STATE, OWNERS ZIPCODE 1
The City of Muskegon is asking for your support for improvement of the street adjoining your
property located at PROPERTY ADDRESS.
The City of Muskegon believes that by making the proposed street improvements you will
have less road noise, dust, and wear and tear on your vehicle. In addition, street
improvements provide easier access for delivery of services such as snow plowing, mail
delivery, and bus service.
Called a special assessment district, the largest percentage of the proposed street
improvement will be paid for by the City of Muskegon (via local funds and or grants); however,
it will be necessary for you to cover a share of the cost (which you can spread over a period of
ten years) based on the amount of property you own bordering the street. A description of the
project, including the associated cost to you and the City, is located in the documents
attached to this letter.
While the City of Muskegon believes that the proposed improvements will result in a safer and
cleaner street while adding curb appeal to your property, you do have the right to ask further
questions or protest participation in this particular project. Please carefully review the
enclosed materials and call the City's Engineering Department at 724-6707 if you require
more information.
A public hearing is also scheduled for this project on APRIL 11, 2006. If you attend this public
hearing you will be given an opportunity to make comments on the proposed special
assessment district to the commission.
Also located in this packet of materials is a Special Assessment Hearing Response Card. If
mailed back to the City of Muskegon City Clerk's Office before the scheduled public hearing
your vote will be added to the tabulation of votes during the public hearing. If you do not send
in this form your vote counts as "in favor" of the project.
Thank you for your participation in improving the quality of life in the Muskegon community.
March 31, 2006
OWNERS NAME
OWNERS ADDRESS
OWNERS CITY, OWNERS STATE OWNERS ZIPCODE 1
Parcel Number 24-XXX-XXX-XXXX-XX: at PROPERTY ADDRESS & STREET
NOTICE OF HEARING ON SPECIAL ASSESSMENT
Dear Property Owner:
The Muskegon City Commission is considering whether or not to create a special
assessment district which would assess your property for the following paving project:
FIFTH ST.,MERRILL ST. TO MUSKEGON AVE.
The proposed special assessment district will be located as follows:
All parcels abutting Fifth St. from Merrill Ave. to Muskegon Ave.
It is proposed that a portion of the above improvement will be paid by special
assessment against properties in the aforementioned district. Following are conditions
of the proposed special assessment which are important to you.
Public Hearings
An initial public hearing to consider the creation of a special assessment district will be
held at the City of Muskegon City Commission Chambers on APRIL 11, 2006 at 5:30
P.M. You are encouraged to appear at this hearing, either in person, by agent or in
writing to express your opinion, approval, or objection concerning the proposed special
assessment. We are enclosing a Hearing Response Card for you to indicate your
agreement or opposition to the special assessment. This card includes the property
identification and description, assessable footage per City policy, and the estimated cost
of the assessment. You may also appear, as above, in lieu of, or in addition to mailing
your response card to the City Clerk. Written objections or appearances must be made
at or prior to the hearing. NOTE: THE SPECIAL ASSESSMENT WILL BE CREATED
OR NULLIFIED AT THIS HEARING. IT IS IMPORTANT FOR YOU TO COMMENT AT
THIS HEARING IF YOU WANT YOUR OPINION COUNTED FOR THE SPECIAL
ASSESSMENT.
A second public hearing will be held, if the district is created, to confirm the special
assessment roll after the project is completed. You will be mailed a separate notice for
the second hearing. At this second hearing the special assessment costs will be spread
on the affected properties accordingly. YOU ARE HEREBY NOTIFIED THAT YOU
HAVE A RIGHT TO PROTEST YOUR ASSESSMENT AMOUNT AGAINST YOUR
PARCEL EITHER IN WRITING OR IN PERSON AT THIS HEARING. IF THE SPECIAL
ASSESSMENT ROLL IS CONFIRMED AT THE SECOND HEARING, YOU WILL HAVE
THIRTY (30) DAYS FROM THE DATE OF CONFIRMATION OF THE ROLL TO FILE A
WRITTEN APPEAL WITH THE MICHIGAN STATE TAX TRIBUNAL. HOWEVER,
UNLESS YOU PROTEST AT THE INITIAL HEARING OR AT THE SECOND HEARING
CONFIRMING THE ROLL, EITHER IN PERSON, BY AGENT, OR IN WRITING
BEFORE OR AT THE HEARING, YOUR RIGHT TO APPEAL TO THE MICHIGAN TAX
TRIBUNAL WILL BE LOST.
By City Charter, if the owners of more than one-half of the properties to be assessed
shall object to the assessment in writing at or before the hearing, the improvement shall
not be made unless the City Commission determines by affirmative vote of all its
members that the safety or health of the public necessitates the improvement.
Estimated Costs
The total estimated cost of the street portion of the project is $191 ,000.00 of which
approximately 24.69% ($47, 157.50) will be paid by special assessment to property
owners. Your property's estimated share of the special assessment is shown on the
attached hearing response card. The remaining costs will be paid by the City.
The street assessment, which covers improvements to the roadway, may be paid in
installments over a period of up to ten (10) years. Any work on drive approaches or
sidewalks will be assessed to the property at actual contract prices and these costs may
also be paid in installments over ten (10) years. Please note this work is in addition to
the street special assessment.
Please refer to the enclosed sheet entitled Special Assessment Payment Options for
more information on the payment options and financial assistance programs available.
I urge you to return the enclosed hearing response card indicating your preference and
to attend the scheduled public hearing. Your views are important to the City and to your
neighbors. Additional information, including preliminary project plans and cost
estimates is available in the Engineering Department located on the second floor of City
Hall. Regular business hours are from 8:00A.M. to 5:00P.M. Monday through Friday
except holidays.
Sincerely,
-;//r:/1/b//?JQ/iu(
Mohammed AI-Shatel, P.E.
City Engineer
Special Assessment Payment Options
Property owners in the City of Muskegon who are being specially assessed for street, sidewalk or other public
improvements may pay their assessment in the following ways:
I. Lump Sum Pavment in Full
Assessments may be paid in full within sixty (60) days of the confirmation of the special assessment roll
without interest.
II. Installment Payments
Assessments not paid within the first sixty (60) days may be paid in installments over several years as follows:
Street and Alley Assessments- Ten (10) years equal annual principal payments. For example, if the
amount of your assessment is $850.00, you will be billed $85.00 per year plus applicable interest as
described below.
Driveway, Sidewalk, and Approach Assessments- Ten (10) years equal annual principal payments
plus applicable interest as described below.
Interest- Simple interest is charged at the rate of 5.00% per year unless the City has borrowed money
to complete the project for which you are assessed and has pledged you assessments for repayment of
the borrowed money. In such cases, the interest you are charged is equal to the interest rate the City
must pay on the borrowed money plus 1.00%.
Ill. Special Assessment Deferral (Low Income Seniors and Disabled Persons)
To qualify for a special assessment deferral you or your spouse (if jointly owned) must:
• Be 65 years or older or be totally or permanently disabled.
• Have been a Michigan resident for five (5) years or more and have owned and occupied the homestead
being assessed for five (5) years or more.
• Be a citizen of the U.S.
• Have a total household income not in excess of $16,823.00
• Have a special assessment of $300.00 or more.
Under this program the State of Michigan will pay the entire balance owing of the special assessment,
including delinquent, current, and further installments. At the time of payment a lien will be recorded on your
property in favor of the State of Michigan. Repayment to the State must be made at the time the property is
sold or transferred or after the death of the owner(s). During the time the special assessment is deferred
interest is accrued at the rate of 6.00% per year.
IV. Further Information About the Above Programs
Further information about any of the above payment options may be obtained by calling either the City
Assessor's Office at 724-6708 or the City Treasurer's Office at 724-6720. Applications may be obtained at
the Muskegon County Equalization Office in the Muskegon County building or City of Muskegon Assessor's
Office in City Hall.
V. Additional Special Assessment Payment Assistance
Qualified low and moderate income homeowners who are being assessed may be eligible for payment
assistance through the City of Muskegon Community Development Block Grant (CDBG) Program. Assistance
from this program will be available to the extent that funds are available. To obtain further information and
determine whether you are eligible, contact the Community and Neighborhood Services Department at
724-6717.
CITY OF MUSKEGON
S"' St., MERRILL AVE. TO MUSKEGON AVE. H 1604
CDBG APPLICATION FOR WAIVER OF SPECIAL ASSESSMENT
HOUSEHOLD INFORMATION
Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Birthdate: ________ Social Security# _ _-_ _-_ _
Spouse: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Birthdate: Social Security# _ _-_ _-_ _
Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone: _ _ _ _ _ _ _ _ _ _ _ _ Race:
Parcel# _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _o.wner/Spouse Legally Handicapped Or Disabled? ( )Yes ( ) No
(Please refer to your assessment letter for this information)
Number Living in Household: _ _ _ _ List infonnation for household members besides owner/spouse here.
Name_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Birthdate._ _ _ _ _ _ _ _.Social Security# _ _-_ _-_ _
Name Birthdate Social Security# _ _-_ _-_ _
Name_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Birthdate Social Security# _ _-_ _-_ _
Name Birthdate Social Security# _ _-_ _-_ _
INCOME INFORMATION ·•
ANNUAL Household Income: $ _ __ Wage earner:
(Must include all household income)
Wage earner:
Wage earner:
Wage earner:
Total: $
PROPERTY INFORMATION
Proof Of Ownership: ( ) Deed ) Mortgage ( ) Land Contract
Homeowneris Insurance Co: _ _ _ _ _ _ _ _ _ _ _ _ _ Expiration Date:
Property Taxes: ( ) Current ( ) Delinquent Year(s) Due
(Property taxes must be current to qualify and will be verified by CDBG staff)
OWNER'S SIGNATURE
Owner's Signature: Date:
By signing this application, the applicant verifies he/she owns and occupies the dwelling. The Applicant/Owner certifies
that all information in this application, and all infonnation furnished in support of this application, is true and complete to the
best of the Applicant/Owner's knowledge and belief. The property owner's signature will be required prior to the application
being processed. NO APPLICATION WILL BE ACCEPTED AFTER CONFIRMATION
FOR OFFICEUSE ONLY
APPROVED ( ) DENIED ( ) DATE _ _ _ _ CENSUS TRACT NO.
SIGNATURE _ _ _ _ _ _ _ _ _ _ _ __ TITLE
COMMENTS/REMARKS
**ATTENTION APPLICANT**
Please see reverse side for instructions on providing proof of income, ownership, and property insurance.
SPECIAL ASSESSMENT
HEARING RESPONSE CARD
NO RESPONSE COUNTS AS "IN FAVOR" OF PROJECT-To have your vote count, please
Return This Card By: APRIL 11, 2006
Project Title: FIFTH ST., MERRILL ST. TO MUSKEGON AVE.
Project Description: RECONSTRUCTION
INSTRUCTIONS
If you wish to have your written vote included as part of the tabulation of votes forwarded to
the City Commission for the scheduled public hearing, please return this card by the date
indicated above. To use this response card please indicate whether you Oppose or Favor
this special assessment project, sign the form and return it to the City Clerk's Office. To
return this card by mail, simply fold on the dotted lines so the address on the reverse side is
showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. IF
YOU DO NOT SEND IN THIS FORM YOUR VOTE COUNTS AS "IN FAVOR" OF
PROJECT.
Assessment Information
Property Address: PROPERTY ADDRESS & STREET
Parcel Number 24-XXX-XXX-XXXX-XX
Assessable Frontage: 33 Feet
Estimated Front Foot Cost: $32.50 per Foot
ESTIMATED TOTAL COST $1,072.50
Property Description
CITY OF MUSKEGON REVISED PLAT OF 1903 S 33FT OF E 44FT LOT 12 BLK 377
Your vote COUNTS!
Please vote either in favor or opposed to the Special Assessment Street Paving Project.
I AM IN FAVOR D I AM OPPOSED D
Owner
Signature
---------------- CoOwner/Spouse
Signature
--------------------
Address Address
Thank you for taking the time to vote on this important issue.
SPECIAL ASSESSMENT H 1604
RECONSTRUCTION HEARING DATE APRIL 11, 2006
FIFTH ST.,MERRIL ST. TO MUSKEGON AVE.
1 ANDREE MICHAEL L/CARIE L ASSESSABLE FEET: 33
24-205-377-0012-30 765 ANDREE RD COST PER FOOT: $32.50
@ 1275 5TH ST MUSKEGON Ml 49445 ESTIMATED P.O. COST: I $1 .on 5o 1
2 MCMILLAN DONALD C ASSESSABLE FEET: 33
24-205-377-0012-20 838 W GRAND AVE COST PER FOOT: $32.50
@ 1269 5TH ST MUSKEGON Ml 49441 ESTIMATED P.O. COST: I $1,on5o 1
3 ROBERTS BEN JR ASSESSABLE FEET: 33
24-205-377-0012-10 864 EMERALD ST COST PER FOOT: $32.50
@ 1267 5TH ST MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $1,on5o I
4 CITY OF MUSKEGON ASSESSABLE FEET: 33
24-205-377-0012-00 933 TERRACE ST COST PER FOOT: $32.50
@ 1261 5TH ST MUSKEGON Ml 49443-053 ESTIMATED P.O. COST: I $1.on5o 1
5 JAMES SALLY E ASSESSABLE FEET: 35
24-205-377-0001-20 1257 5TH ST COST PER FOOT: $32.50
@ 1257 5TH ST MUSKEGON Ml 49441 ESTIMATED P.O. COST: I $1,137.5o 1
6 PIMPLETON R LOUIS ASSESSABLE FEET: 44.5
24-205-377-0001-10 1124 FLEMING AVE COST PER FOOT: $32.50
@ 1251 5TH ST MUSKEGON Ml 49442-523 ESTIMATED P.O. COST: I $1,446.25 1
7 FLES CHARLES B/DEBORAH J ASSESSABLE FEET: 52.5
24-205-377-0001-00 1245 5TH ST COST PER FOOT: $32.50
@ 1245 5TH ST MUSKEGON Ml 49441 ESTIMATED P.O. COST: I $1.706.25 1
3/31/2006 Page 1 of 3
RECONSTRUCTION HEARING DATE APRIL 11, 2006
FIFTH ST.,MERRIL ST. TO MUSKEGON AVE.
8 SINGLETON JAMES L ASSESSABLE FEET: 41
24-205-369-0012-00 3925 E APPLE AVE COST PER FOOT: $32.50
@ 1231 5TH ST MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $1,332.5o 1
9 GOSSE CAROL ASSESSABLE FEET: 50
24-205-369-0011-10 1225 5TH COST PER FOOT: $32.50
@ 1225 5TH ST MUSKEGON Ml 49441 ESTIMATED P.O. COST: I $1 ,625.oo 1
10 JAZDZYK CHESTER J ASSESSABLE FEET: 66
24-205-369-0001-10 1519 CLINTON ST COST PER FOOT: $32.50
@ 371 HOUSTON AVE MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $2,145.oo 1
11 FLOWERS NORMAN/REBECCA ASSESSABLE FEET: 66
24-205-348-0012-00 372 HOUSTON AVE COST PER FOOT: $32.50
@ 372 HOUSTON AVE MUSKEGON Ml 49441-191 ESTIMATED P.O. COST: I $2,145.oo 1
12 KUYT PAUL D/RANDI ASSESSABLE FEET: 66
24-205-348-0001-00 32 RIVER ST COST PER FOOT: $32.50
@ 407 W MUSKEGON A COOPERSVILLE Ml 49404 ESTIMATED P.O. COST: I $2, 145.oo 1
13 MONEY JACKIE RISHIRLEY A ASSESSABLE FEET: 78
24-205-378-0007-10 790 BROOKRIDGE DR COST PER FOOT: $32.50
@ 1270 5TH ST MUSKEGON Ml 49441 ESTIMATED P.O. COST: I $2,535.oo 1
14 REDDER MARSHALL ASSESSABLE FEET: 54
24-205-378-0007-00 3960 30TH ST SW COST PER FOOT: $32.50
@ 1264 5TH ST GRANDVILLE Ml 49418 ESTIMATED P.O. COST: I $1 ,755.oo 1
3/31/2006 Page 2 of 3
RECONSTRUCTION HEARING DATE APRIL 11, 2006
FIFTH ST.,MERRIL ST. TO MUSKEGON AVE.
15 JAZDZYK & LIEFER PROPERTIE ASSESSABLE FEET: 42
24-205-378-0006-20 13039 GREEN ST COST PER FOOT: $32.50
@ 1258 5TH ST GRAND HAVEN Ml 49417 ESTIMATED P.O. COST: I $1 ,365.oo 1
16 DYE HELEN G ASSESSABLE FEET: 44
24-205-378-0006-10 1252 5TH ST COST PER FOOT: $32.50
@ 1252 5TH ST MUSKEGON Ml 49441 ESTIMATED P.O. COST: I $1 ,43o.oo 1
17 10TH ST PARTNERSHIP 130 LLC ASSESSABLE FEET: 46
24-205-378-0006-00 228 HARBOR DR COST PER FOOT: $32.50
@ 1246 5TH ST TAYLORSVILLE NC 28681 ESTIMATED P.O. COST: I $1 ,495.oo 1
18 ST JOSEPH PARRISH REDEVEL ASSESSABLE FEET: 284
24-205-368-0005-00 161 MUSKEGON MALL STE 302 COST PER FOOT: $32.50
@ 1224 5TH ST MUSKEGON Ml 49443 ESTIMATED P.O. COST: I $9,23o.oo 1
19 NELSON PLACE LTD DIV ASSESSABLE FEET: 284
24-205-349-0001-00 834 KING HWY COST PER FOOT: $32.50
@ 350 HOUSTON AVE KALAMAZOO Ml 49001 ESTIMATED P.O. COST: I $9,23o.oo 1
20 R UP LLC ASSESSABLE FEET: 66
24-205-348-0013-00 420 CARMEN DR COST PER FOOT: $32.50
@ 1177 5TH ST SPRING LAKE Ml 49456 ESTIMATED P.O. COST: I $2, 145.oo 1
SUM OF ASSESSABLE FOOTAGE: 1451.00 SUM OF ESTIMATED P.O. COST: $47, 157.5o I
TOTAL NUMBER OF ASSESSABLE PARCELS 20.00
3/31/2006 Page 3 of 3
04/11/2006 15:39 2317278611 NIC PAGE 01
R~r 10 06 10:5'8& Cit.~ Qt' nll'!)r\e"WV 1 ' .._,,_. • • • • • ·
SPECIAL ASSESSMENT
HEARING RESPONSE CARD
NO RESPON~.,~ COUNTS AS •1N FAVOR• OF PROJECT-To have your vote ~unt, please
Roturn This Card By: APRIL 11, 2006
Project Title: FIFTH ST .. MERR.IL $T. TO MUSKEGON AVE..
Project Desct.!ltiOtl. RECONSTRUCTION
ltiSIBllQIIQI:..S
If you wish to bavo your writtan vote Include<% ill pt~~rt Qf the tabulation of votes forwarrJGd lo
the City eomntisaion for the scheduled public hearing, please retum this c;ard by the date
in::licated abo~··:t. To use this response CBrd please indicate whether you Oopooe or Favor
this spacial as!•essmant project, sign the fonn e:'ld ratum it to the City Gler)l;s Otff.s;e. To
r;:lu"' \his can> by malt. simply fOld onlne dotted linea so the address on the reverse side Is
showing. Be !.•JrG to ueal the form With a smal! piece of tape or staple prior to mailing. IF
YOU 00 NOT SEND IN THIS FORM YOUR VOTE COIJNTS AS "IN FAVOR.' OF
PROJECT.
fl.SSftiGfMOl lf!.~O!fDaliOO
Property Addr•tss: 1224 STHST
Parcel NumbE>r 24-205·368-0005.00
Asseaaabla Fr~ntage: 284 F~tet
Ellbrnated Fro·;t Foot Cost: $32.SO per Foot
ESTIMATED ~!'OTAl COST $9,230.00
P!llM!!x.QD!:•!Jgign
CiTSV OF MUSKEOO•:: REy&SEO PLAT 111ll PAAT 0' IlK :JOO O&ot AS lEG AT Pd()$T 80UTI1firtN COR. OF GO BLK TH N 4-40 36M
;)~ Wl!!i6.3DFT H.', SW l.N 600LJ( 318\li N 450 00MC)4! It 103.34n A\.GNVII,..'tf$0 1111 ' "'1H .... ~J·••45S E ••• •• FT "H 8
·~0 OOM ~36 W ,o;., '19 FTALG ~ _, ~ w - · •~·~ '
Yo~.:rvote COUNTS!
Please 110te e•ilher in favor or oppo&e<l to the Specia: ASSei$rn&nt Streot Paving Project.
IAMI:-JF.WOR ~
sl. 'J~~ fL-~4'
lAM OPPOSED D
O.wner, A/.~,M;d!'.) ~viJ~I-L
/ CoOw'ler/Spouse - - - - - - - - -
Sognature ~;> --~·· Signature
Address .!!LJ... . fAort.l Sf. Address ·
Titan~ you ror taking the Ume to vola on 11\;s imponantluuo.
'"
~
CITY"bECEIVEO ---
FMUSKEGON
APR 11 2006
ENGINEERING DEPARTMENT
-<--
SPECIAL ASSESSMENT
HEARING RESPONSE CARD
NO RESPONSE COUNTS AS "IN FAVOR" OF PROJECT-To have your vote count, please
Return This Card By: APRIL 11, 2006
Project Title: FIFTH ST.,MERRIL ST. TO MUSKEGON AVE.
Project Description: RECONSTRUCTION
INSTRUCTIONS
If you wish to have your written vote included as part of the tabulation of votes forwarded to
the City Commission for the scheduled public hearing, please return this card by the date
indicated above. To use this response card please indicate whether you Oppose or Favor
this special assessment project, sign the forrn and return it to the City Clerk's Office. To
rct:.;rn thi:; card by ;-(;ail, :;irnpiy foid on the dotted lines so the address on the reverse side is
showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. IF
YOU DO NOT SEND IN THIS FORM YOUR VOTE COUNTS AS "IN FAVOR" OF
PROJECT. /
--F:l:~~;h:· J;··~/;.:.~~t}-~
Assessrn~nt Information
Property Address: 1257 5TH ST
Parcel Number 24-205-377-0001-20 . City Clerks Office
-------~--~----·---·----
Assessable Frontage: 35 Feet
Estimated Front Foot Cost: $32.50 per Foot
ESTIMATED TOTAL COST $1,137.50
1\1 D
PrQpert'LJ)escription
CITY OF MUSKEGON REVISED PLAT OF 1903 S 35FT LOT 1 & S 35FT OF E 1/2 LOT 2 BLK 377
_______Ciel'!\s
City
__ '"
Oific-
---·----- -------.-·-·· .
Your vote COUNTS!
Please vote either in favor or opposed to the Special Assessment Street Paving Project.
I AM IN FAVOR 1:\< <I I AM OPPOSED D
! ' ' ,, -,
i /
Owner · :!,
•' i l' • ,_
,. 1• 1. CoOwner/Spouse
--~~--~--~---~·-~~-.~-- --------------------------
Signature . \HL ( ;,tVJ k.,l. Signature
Address I
!'.: ' · ,'1
/ "}
r/. /~Y;
,l·j . - .
c) • j
-
1
\
Address
Thank you for taking the time to vote on this important issue. 5
SPECIAL ASSESSMENT
HEARING RESPONSE CARD
NO RESPONSE COUNTS AS "IN FAVOR" OF PROJECT-To have your vote count, please
Return This Card By: , 2005
Project Title: FIFTH ST.,MERRIL ST. TO MUSKEGON AVE.
Project Description: RECONSTRUCTION
INSTRUCTIONS
If you wish to have your written vote included as part of the tabulation of votes forwarded to
the City Commission for the scheduled public hearing, please return this card by the date
indicated above. To use this response card please indicate whether you Oppose or Favor
this special assessment project, sign the form and return it to the City Clerk's Office. To
rAbJrn this card by m~il 1 sirr1ply f.:)!d 0n the dotted lines so the addreee or; ~~- .::: reverse· side is
showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. IF
YOU DO NOT SEND IN THIS FORM YOUR VOTE COUNTS AS "IN FAVOR" OF
PROJECT.
Assess.ment Information
90!~10 S>\l9\8 li'\\8
Property Address: 1177 5TH ST
Parcel Number 24-205-348-0013-00
t1iil\i. OlJ 0 tl<W
Assessable Frontage: 66 Feet
Estimated Front Foot Cost: $32.50 per Foot
ESTIMATED TOTAL COST $2,145.00
Property Description
CITY OF MUSKEGON REVISED PLAT OF 1903l.OT 13 BLK 348
Your vota COUNTS!
Please vote either in favor or opposed to the Special Assessment Street Paving Project.
I AM IN FAVOR D I AM OPPOSED ~
Owner
Signature
Address _'-I }. 0 led w n.JJ...:t·_ Address
]Ci·"-<~- l...t(t.... me;. ---·-·----- 20
Thank yoLl for tal<ing the time to vote on this important issue.
SPECIAL ASSESSMENT
HEARING RESPONSE CARD
NO RESPONSE COUNTS AS "IN FAVOR" OF PROJECT-To have your vote count, please
Return This Card By: APRIL 11, 2006
Project Title: FIFTH ST.,MERRIL ST. TO MUSKEGON AVE.
Project Description: RECONSTRUCTION
INSTRUCTIONS
If you wish to have your written vote included as part of the tabulation of votes forwarded to
the City Commission for the scheduled public hearing, please return this card by the date
indicated above. To use this response card please indicate whether you Oppose or Favor
this special assessment project, sign the form and return it to the City Clerk's Office. To
return this card by mail, s1mply toid on the dotted lines so the address on tile reverse side is
showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. IF
YOU DO NOT SEND IN THIS FORM YOUR VOTE COUNTS AS "IN FAVOR" OF
PROJECT.
Assessment Information
Property Address: 1245 5TH ST
Parcel Number 24-205-377-0001-00
Assessable Frontage: 52.5 Feet
Estimated Front Foot Cost: $32.50 per Foot
ESTIMATED TOTAL COST $1,706.25
Property Description City Clerks Office
--·-
CITY OF MUSKEGON REVISED PLAT OF 1903 LOT 1 EX SEL Y 79.5 FT TH'OF & E 1/2 OF LOT 2 EX SELY 79.5 FT TH'OF BLK 377
Your vote COUNTS!
Please vote either in favor or opposed to the Special Assessment Street Paving Project.
I AM IN FAVOR I AM OPPOSED ~
:i:~:;~·~,.,:~ -:;lrt-' ,.:r~,.~-~,'-~·-:>_.~:f5:.::1_-: :-~-C"'-:>- coow:~:~::~:e _L.0"-. "' "~- k:._ . .; .;. :. . .; ;.=.~.,.,. . ;"- -+- '-; ._"-
1
1
Address ..J../;;;:;i,"-4..........:.:?_-:;_-=-,....:.f_}..:...:;..h~.Sf Address
Thank you for taking the time to vote on this important issue. 7
SPECIAL ASSESSMENT
HEARING._RE$J:JON:_3_t=:_CAFW
NO RESPONSE COUNTS AS "IN FAVOR" 01' PRC1JECT-To have your vote count, please
Return This Card By: APi=~IL 11, 2006
Project Title: FIFTH ST.,MER.R:L ST. TO MUSf<EGON AVE.
Project Description: RECONSTRUCTION
INSTRUCTIONS
If you wish to have your written vote included as part of the tabulation of votes forwarded to
the City Commission for the scheduled public hearing, please return this card by the date
indicated above. To use this response card please indicate whether you Oppose or Favor
this special assessment project, sign the form and return it to the City Clerk's Office. To
•eiur•r li1is c21rd by marr. srmpry Told on ttle clotted lines so the <lddress ::m the reverse side is
showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. IF
YOU DO NOT SEND IN THIS FORM YOUR VOTE COUNTS AS "IN FAVOR" OF
PROJECT.
AssessmE:.JD.!ID.fQGllation
Property Addre~s: 372 HOUSTON AVE
Parcel Nu!llber 24-2(;5-348-00"1 ;2-00
Assessable Fmntage: 6G Feet
Estimated Fmnl f'oot Cost: $32.50 per Foot
ESTIMATED TOTAL COST $2, 145.(!0
Property Description
CITY OF MUSKEGON REVISED PLAT Of' 1903 LOT 12 BLK 348
Your vote CUUNTSI
Please vote either in favor- or opposed to the Special Assessment Street Paving Project.
I AM IN FAVOR D I AM OPPOSED I'>\ I
Owner
Signature
Address
11
Thanlqtoufor taking the-time to vo'ce on this important issue.
i ; ' ,. j '
l
I
H-1604 FIFTH ST., MERRILL AVE. TO MUSKEGON AVE.
PROPERTY OWNER SPECIAL ASSESSMENT RESPONSE TABULATION
FEET PERCENTAGE TOTAL NUMBER OF PARCELS- 20
FOR OPPOSE
LEITER# ST# ST NAME PARCEL# FEET LETTER# ST# ST NAME PARCEL# FEET
TOTAL ASSESSABLE FRONT FOOTAGE 1451.00 ...... 18 1224 FIFTH 24-205-368-0005-00 284.00 20 1177 FIFTH 24-205-348-0013-00 66.00
5 1257 FIFTH 24-205-377-0001-20 35.00 7 1245 FIFTH 24-205-377 .()001-00 52.50
FRONT FEET OPPOSED 184.50 12.72% 11 372 HOUSTON 24-205-348-0012-00 66.00
RESPONDING FRONT FEET IN FAVOR 319.00 21.98%
NOT RESPONDING- FRONT FEET IN FAVOR 947.50 65.30%
TOTAL FRONT FEET IN FAVOR 1266.50 87.28%
TOTALS 319.00 184.50
TABULATED AS OF: 05:06PM 4/11/2006 5:07PM Tabulation of the hearing responses for Fifth St.-Merrill Ave.
Commission Meeting Date: March 28, 2005
Date: March 17, 2006
To: Honorable Mayor and City Commissioners
From: Planning & Economic Development (.)(2:£.-
RE: Zoning Ordinance Amendment to Article XXII,
Nonconforming Uses
SUMMARY OF REQUEST:
Request to amend Sections 2200, 2201, 2202, 2203, and 2204 (Nonconforming Uses) of
Atticle XXII of the Zoning Ordinance
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Staff recommends amendment of Atticle XXII (Nonconfonning Uses) of the Zoning
Ordinance.
COMMITTEE RECOMMENDATION:
The Planning Commission recommended approval of the amendment at their 3/1 6 meeting.
The vote was unanimous in favor of the amendment, with J. Aslakson and T. Michalski
absent.
0 :\Pianning\COM MON\Zoning\City Commission ltcms\Amcndmcnts\2006 Amcndmcnts\Casc 20054 1-Nonconfonning Uscs.doc
Staff Report [EXCERPT]
CITY OF MUSKEGON
PLANNING COMMISSION
REGULAR MEETING
March 16, 2006
OLD BUSINESS
Hearing; Case 2005-41: Staff initiated request to amend Sections 2200, 2201, 2202, 2203, and
2204 (Nonconforming Uses) of Article XXII of the Zoning Ordinance.
BACKGROUND
This section of the ordinance has been a bone of contention in the past regarding some of its
restrictions. The Nonconfonning Uses language as it presently exists in the Zoning Ordinance is
somewhat confusing and hard to interpret. Staff has spent several months reviewing other
ordinances and consulting with the City Attorney and other planners regarding a makeover of the
section. It has been "a work in progress", since I have had input from so many sources,
including Commissioners Davis and Gawron, who at the Mayor's request met with staff on
several occasions to discuss concerns with the present ordinance language. Much of the miginal
language from our ordinance has been incorporated into the new language. I have attempted to
put the proposed section in the usual fonnat with strike throughs for deleted language and bold
for new language. I have also included a copy of the current ordinance language.
I first looked at Section 2200: Intent. Staff felt that it needed rewording and clarification. I believe
the new language better describes the intention and "spitit" of the Master Plan to have confonnity in
our City. While allowing the present nonconfonning uses and structures to exist while practical, it
would also gradually eliminate them. The vety existence of a Master Plan by the citizens of the City
of Muskegon says loud and clear that they would like their community developed with a plan in mind
and not continue the nonconfonning uses and stmctures forever.
One of the first changes you may notice is nonconfmming lots, uses of land, and stmctures are now
separated into their own sections. I believe this will make reading and interpreting of the section
much easier. Nonconfotming lots were not previously addressed. In the past, zoning staff was
applying these conditions when detennining if a lot was confonning or "buildable", but there was no
written language that suppmied this in the ordinance. So I completely reconstructed Section 220 l to
address Nonconfonning Lots only, with all new language. Some pmtions of Section 2201 have been
incmvorated into Section 2202.
One area of the ordinance that has raised many questions was regarding Section 2202: Elimination of
Nonconfmming Uses. There seems to be many opinions on what length oftime a nonconfonning use
should be allowed to continue once the use has ceased. Our present ordinance allowed up to two
years. Some other municipal ordinances only allowed six months, but the most common was a one-
year time frame. Our ordinance is the most liberal with its time of two years (cmTent language
Section 2202, #I). After discussion with other staff members, I left the two-year time period in the
revised language (Section 2202, #5, new Ianb'1Jage), but it may be wmih considering shortening the
0:\P!anning\COMMON\Zoning\.City Commission Jtems\Amendmcnts\2006 Amcndments\Case 2005-4 I-NoncontOnning Uses.doc 2
time period. Number 3 (a-d) in this section gives Planning Commission some guidelines on which to
base their decision regarding expansion of nonconfonning uses of land. Number 5 would give
guidelines to detetmine if a nonconfonning use had been abandoned.
Another problem section of the ordinance that has raised many concerns has been Section 2203, #2
(cmTent ordinance). It refel1'ed to a stmcture that was "damaged by fire, wind, civil disobedience, or
an Act of God or the public enemy". The language refers to the fact that those buildings may be
repaired or rebuilt so long as "such structural alteration or stmctural repairs shall not exceed fifty (50)
percent of the replacement cost of such building". Upon researching other ordinances in the West
Michigan areas, as well as other pmts of the state, staff found that some other ordinances allowed
structures to be rebuilt that were 60% destroyed. This has been incorporated for your review into the
revised section (Section 2203, #6, new language). Much of this section is ordinance language that
was contained in our cmTent ordinance, but pet1ains to stmctures, and so put into the Noncontonning
Stmctures section.
Hopefully, after discussion, debate and probably some revisions on staffs pm1, we will come out of
the process with a newly revised section that is much more understandable by the public, Planning
Commissioner, ZBA members, and staff, but retain the "spirit" of the Master Plan.
TI1e revisions discussed at the January meeting were incorporated into the language. Staff didn't
remove Section 2202 #6, as fanner Commissioner Johnson suggested, because there was no clear
direction fi-om the remaining Planning Commissioners to do so. I still believe leaving it in makes
sense and allows some latitude, as long as the use is moving closer to confol1'nity.
J. Aslakson made a request of staff to inquire if it would be possible for residential stmctures only to
be rebuilt in the fanner footprint if the home was destroyed. Staff asked for an opinion fi·om the City
Attorney's office. The e-mail fium Adam Zuwerink ofPannenter O'Toole is included with this
packet. No other changes were requested, so staffleft the proposed ordinance as it was. Another copy
is included.
NEW LANGUAGE
See separate documents included with this packet.
DELIBERATION
I move that the amendments to Sections 2200, 2201, 2202, 2203, and 2204, Article XXII
(Nonconfonning Uses), of the Zoning Ordinance, be recommended to the City Commission for
(approval/denial).
0:\Pianning\COMMON\Zoningi.City Commission ltcms\Amcndments\2006 Amendmcnts\Cusc 2005-41-Nonconl(mning Uscs.doc 3
CITY OF MUSKEGON
MUSKEGON COUNTY, MICHIGAN
ORDINANCE NO. 2191
An ordinance to amend Sections 2200, 2201, 2202, 2203, and 2204 of Article XXII
(Nonconforming Uses) of the Zoning Ordinance.
THE CITY COMMISSION OF THE CITY OF MUSKEGON HEREBY ORDAINS:
Section 2200,2201,2202, and 2203 of Article XXII (Nonconfonning Uses)ofthe City of
Muskegon Zoning Ordinance is hereby amended as written below:
ARTICLE XXII- NONCONFORMING LOTS, USES, AND STRUCTURES
SECTION 2200: INTENT
Upon the adoption of this Ordinance or future amendments, there may exist lots, structures, and uses
of land and structures which were lawful prior to the adoption of the Zoning Ordinance, or
amendment to the Ordinance, but which are not in confonnance with the provisions of this Ordinance,
or any amendments. It is the intent of this Ordinance to penni! these nonconfonning lots, structures
and uses to continue until they are removed, but not to encourage their survival. Because
nonconfonning lots, structures and uses, so long as they exist, prevent the full achievement of the
goals and objectives of the City of Muskegon Master Plan, the spirit of this Ordinance is to reduce,
rather than increase, any nonconfonnance.
SECTION 2201: NONCONFORMING LOTS
When an existing nonconfonning lot does not adjoin any other lot or lots under common ownership or
if the nonconfonning lot fails to meet the requirements for minimum lot area, minimum width, or
both, of the zoning district in which it is located, such lot may be used for the pennitted uses of the
zoning district under the following conditions:
I. It must meet the definition of"Lot of Record" listed in the definitions of this Ordinance.
2. Structures on a nonconfonning lot must still meet setback requirements of its zoning district
and is subject to limitations provided by other provisions of this Ordinance.
In any zoning district, where two or more adjoining nonconfonning lots are under conunon ownership
or control, these lots shall be combined and considered as one lot for the purposes of this ordinance.
SECTION 2202: NONCONFORMING USES OF LAND
Where, at the effective date of adoption or amendment of this Ordinance, lawful use of land exists that
is made unlawful under the terms of this Ordinance as enacted or amended, such use may be
continued, so long as it remains otherwise lawful, subject to the following provisions:
I. Special land uses and use variances permitted by this ordinance shall not be deemed
nonconforming uses.
2. Changes of tenancy, ownership or management of any existing nonconfom1ing uses of land
may be made, provided that there is no change in the nature or character of the nonconforming
use.
3. No nonconfonning use shall be enlarged, increased, or extended to occupy a greater area of
land than was occupied at the effective date of adoption or amendment of this Ordinance,
except when authorized by the Planning Commission, after Public Hearing as required for
Special Uses and site plans, and upon reaching a determination that the proposed enlargement,
increase, or greater area:
a. Does not have a substantial detrimental effect on the use and enjoyment of adjacent
uses or lots.
b. Complies with all parking, si!,>n, or other applicable regulations applicable to accessory
uses tor the area affected by the proposed enlargement, increase, or greater area.
c. Complies with any reasonable conditions imposed by the Planning Commission that
are necessary to ensure that the proposed enlargement, increase, or greater area will
not prove detrimental to adjacent properties, the neighborhood, or the community.
d. It is not larger than twenty five percent (25%) of the miginal nonconforming area.
4. No such nonconforming use shall be moved in whole or in part to any other portion of the lot
or parcel occupied by such use at the effective date of adoption or amendment of this
Ordinance.
5. A nonconfonning use of land which has ceased for a period exceeding twenty-four (24)
months or has been changed to a contonning use may not again be devoted to a
nonconfonning use. A nonconforming use shall be detennined to be abandoned if one (I) or
more of the following conditions exists, and which shall be deemed to constitute an intent on
the part of the property owner to abandon the nonconfonning use;
a. Utilities, such as water, gas, and electricity to the property, have been discontinued.
b. The property, buildings and grounds have fallen into disrepair.
c. Signs or other indications of the existence of the nonconfonning use have been
removed.
d. Removal of equipment or fixtures which are necessary for the operation of the
nonconfonning use.
e. Other actions, which in the opinion of the Zoning Administrator, constitute an act or
omission on the part of the property owner or lessee constituting an intent to abandon
the nonconforming use.
6. When such nonconfom1ing use is made more confonning than the use which previously
existed, it may continue even though it does not totally confonn to all provisions of this
Ordinance.
SECTION 2203: NONCONFORMING STRUCTURES
Where a lawful structure exists at the effective date of adoption or amendment of this Ordinance that
could not be built under the terms of this Ordinance by reason of restrictions on area lot coverage,
height, yards, parking or other characteristics of the structure or its location on the lot, such structure
may be continued so along as it remains otherwise lawful, subject to the following provisions:
I. No structure may be enlarged or altered in a way which increases its nonconfonnity, except
when authorized by the Planning Commission, after Public Hearing as required for Special
Uses and site plans. The Planning Commission shall be authorized to detem1ine the amount of
enlargement of any building or structure, consistent with the intent of this article. The
nonconforming structure may be changed to an extent not exceeding thirty percent (30%) of
the total floor area of the existing building at the time of enactment of the Ordinance from
which this chapter is derived, or at the time of its amendment making a structure
nonconfonning.
2. No nonconforming building or structure shall be moved in whole or part to any other location
unless such building or structure and the off-street parking spaces, yard and other open spaces
provided, are made to conform to all the regulations of the district in which such building or
structure is to be located.
3. Changes of tenancy, ownership or management of any existing nonconforming structures may
be made, provided that there is no change in the nature or character of the nonconfonning
structure.
4. Repair and maintenance work may be perfonned as required to keep a nonconfonning
building or structure in a sound condition.
5. In the event any nonconfonning building or structure is damaged by fire, wind, civil
disobedience, or an Act Of God or the public enemy, it may be rebuilt or restored, provided
the cost of such structural alteration or structural repairs shall not exceed seventy-five (75)
percent of it's replacement cost. The buildings or structures shall be built in conformance with
the requirement of the zoning district in which they are located.
6. Once any nonconfom1ing structure is removed from the property, its nonconfom1ing status
has expired and it may not be replaced on the property.
SECTION 2204: [RESERVED]
This ordinance adopted:
Ayes: Shepherd, Spataro, Warmington·, Wierengo, Carter, Davis, and
Gawron
Nayes: None
----------------------------------------------------
Adoption Date: ____: . :cAp"-'r=--=i=-=1=----=1'-=1..!. ,____::::_20=--0=--=6=-------------------------
Effective Date:_____A-=-p_r_i1_-_2_5_.:.,__2_0_06______________________
First Reading: _____M_a_r_c_h__2_8-=-'__
20_0_6______________________
Second Readi ng: __----'-"Ap.: . : r:. .:i:. :1=----=1..: .1. !. ,_2~0::..:0::...:6=-------------------------
CERTIFICATE
The undersigned, being the duly qualified clerk of the City of Muskegon, Muskegon
County, Michigan, does hereby certifY that the foregoing is a true and complete copy of an
ordinance adopted by the City 1.gmmission ofthe City of Muskegon, at a regular meeting of
the City Commission on the 11 day of J.lprip006, at which meeting a quorum was present
and remained throughout, and that the original of said ordinance is on file in the records ofthe
City of Muskegon. I further certifY that the meeting was conducted and public notice was
given pursuant to and in full compliance with Act No. 267, Public Acts ofMichigan of 1976,
as amended, and that minutes were kept and will be or have been made available as required
thereby.
DATED: _ _::Ac.:..p=r-=-i=-
1 --=1=1_ _ _, 2006.
Gail A. Kundinger, MMC
Clerk, City of Muskegon
Publish: Notice of Adoption to be published once within ten (1 0) days of final adoption.
CITY OF MUSKEGON
NOTICE OF ADOPTION
Please take notice that on April 11,2006, the City Commission of the City of Muskegon adopted an
ordinance to amend Section 2200,2201,2202,2203, and 2204 of Article XXII (Nonconforming
Uses).
Copies of the ordinance may be viewed and purchased at reasonable cost at the Office of the City
Clerk in the City Hall, 933 Terrace Street, Muskegon, Michigan, during regular business hours.
This ordinance amendment is effective ten days from the date of this publication.
Published April 15 '2006 CITY OF MUSKEGON
By __~~~~~~~=-----
Gail A. Kundinger, MMC
City Clerk
PUBLISH ONCE WITHIN TEN (10) DAYS OF FINAL PASSAGE.
Account No. 101-80400-5354
Date: April 11 , 2006
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Transmittal of 2005 Comprehensive Annual Financial Report (CAFR)
SUMMARY OF REQUEST: The City's 2005 Comprehensive Annual Financial
Reporl (CAFR) has previously been distributed to City Commissioners. At this time
the CAFR is being formally transmitted to the Commission in accordance with state
law. The 2005 CAFR has been prepared in accordance with Governmental
Accounting Standards Board (GASB) 34 accounting standards. The 2005 CAFR also
includes the "single-audit" of federal grants.
FINANCIAL IMPACT: None. The CAFR report summarizes the City's financial
activities for 2005 and includes the independent auditor's unqualified opinion on the
City's financial statements.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Acceptance of the 2005 CAFR.
COMMITTEE RECOMMENDATION: There is no committee recommendation
at this time.
9/18/97
I
[
I' City of.Muskegon,
. . Mic:higan ·
' . ' '
·. Comprehensive Annual
I· . Financial Report .
I ...
ForTheYear Ended December 31, 2005
WWW.SHOREL/NECITY.COM
Date: April 11 , 2006
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Selection of Architect for Arena Clubroom
SUMMARY OF REQUEST: Proposals were received from four area architectural firms for
design and construction oversight services for the proposed Walker Arena clubroom facility:
Proposal Submitted By: Proposal Cost
Bosma Architects $19,600
C. Richard Borgeson $15,000
Hooker DeJong $18,750
Sidock Group $30,000
A selection committee comprised of staff and arena personnel interviewed each firm to gain better
understanding of their qualifications and vision for the project. After going through this process, it is
recommended that Hooker, DeJong be selected as architect. Hooker was one of the top two firms
selected by all four committee members.
FINANCIAL IMPACT: The project will be funded through an internal borrowing targeted at
$300,000, including architect fees. All architects agreed the project is achievable within that budgeted
figure. When construction bids are received and the City Commission gives final approval for the
project, an internal loan will be set up with specific payback terms.
BUDGET ACTION REQUIRED: Noneatthistime.
STAFF RECOMMENDATION: Selection of Hooker, DeJong as architect.
COMMITTEE RECOMMENDATION: None.
9/18/97
Date: 4/11/06
To: Honorable Mayor and City Commissioners
From: Water Filtration Plant
RE: Water Filtration Plant Improvements Project Final
Change Order #11
SUMMARY OF REQUEST
Request endorsement of the Final Change Order, #11, to close out the Water
Filtration Plant Improvements Project.
FINANCIAL IMPACT:
The change order is in the amount of $68,253.00.
BUDGET ACTION REQUIRED:
The funding will come from the Water Fund
STAFF RECOMMENDATION:
Staff recommends approval of the final change order #11 for the Water Filtration
Plant Improvements Project in the amount of $68,253.00.
MEMORANDUM
3/31/06
TO: DENNIS BENOIT, TETRA TECH MPS
THOMAS LAMBERT, MUSKEGON CONSTRUCTION CO.
STEVE BUSCH, MDEQ- DISTRICT ENGINEER
MICHAEL COX, MDEQ - RLOCS, ESSD
FROM: BOB VENEKLASEN, MUSKEGON WATER FILTRATION
RE: FINAL CHANGE ORDER #11
Included is the paperwork for the Water Filtration Plant Improvements Project Final
Change Order #11. This item is expected to appear on the City Commission agenda for
the meeting on 4/11/06.
(I tJ TETRA TECH MPS 3949 Sparks Drive SE, Suite 101, Grand Rapids, Ml 49546
Telephone: 616.942.5566
Fax: 616.942.5787
Distribution: Owner - 1
Contractor ~ 1
Engineer~1
CHANGE ORDER Steve Bush - MDEQ GR- 1
Mike Cox- MDEQ LA- 1
Owner: City of Muskegon Title: Water Filtration Plant improvements
Contractor: Muskegon Construction Company
Contract No. 0482.031-W-1
Change Order No.: 11 FINAL Date: 3/27/06
TO THE CONTRACTOR NAMED ABOVE:
Under the above contract and upon approval of the Owner, we hereby recommend the
following changes to the contract:
1 Restore quarry tile in identified areas.
ADD $4,944.00
REASON: Several areas of quarry tile throughout the Plant have deteriorated.
2 Remove and replace the set of double doors on the north elevation of
Passageway No. 1 (HSPS to North Filter Bldg) Provide FRP doors and frame.
Provide Hardware Set No. 4 as approved in Submittal No. 022.
ADD $5,585.00
REASON: The doors do not operate correctly.
3 Restore the limestone and masonry on the north elevation of the Administration
Building, Clerestory of Filters 1-6, and west parapet wall of Filters 1-6.
ADD $43,721.00
REASON: The limestone, limestone joints, and masonry are
deteriorated. The proposed waterproofing be more effective
once these areas are restored. l
4 Remove the Recycle Pump Disconnects and make a water tight connection.
ADD $1,133.00
REASON: The disconnects could potentially be flooded
in their existing location.
Muskegon WFP lmpr. 0482031-W-1 Change Order No. 11 Page 1 of 4
_j
5 Disconnect the existing sludge lines from the drain in the Clarifier sludge sumps.
ADD $1,839.00
REASON: The drain lines in the sump need to be isolated
for proper operation.
6 Adjust the amount of the tuckpointing allowance
DEDUCT $ (1 0,324.00)
REASON: Adjusted for quantities of work actually completed.
7 Provide compressed air to the UV unit.
ADD $351.00
REASON: Compressed air supply will be easier to maintain than
individual small compressors.
8 Adjust the amount of Crack Repair work performed on the South Filter Room Ceiling
DEDUCT $ {3,642.00)
REASON: Adjusted for quantities of work actually completed.
9 Add Emergency Exit lighting at the Auxiliary Pump Station and Pretreatment Building.
ADD $3,733.00
REASON: Additional Emergency Exit lighting is required by the Electrical inspector.
10 Reduce the Costs for Beach Street Restoration.
DEDUCT $ (9,815.00)
REASON: Changes in the Design resulted in cost savings.
11 Provide erosion control measures and other site adjustments as indicated in Field Order No. 133.
ADD $6,491.00
REASON: To reduce the potential for erosion problems.
12 Replace valve vault top near the southeast corner of the Pretreatment Building.
ADD $5,975.00
REASON: The existing Vault Lid had detrioirated and was in need of replacement.
Muskegon WFP lmpr. 0482031-W -1 Change Order No. 11 Page 2 of 4
13 Provide for Pumping of Sludge Drying Beds and Repair of Washouts
ADD $6,698.00
REASON: Excesss flows pumped to the drying beds eroded areas on the site and
needed to be repaired on several occasions.
14 Adjust the amount of the Laboratory Equipment Allowance
DEDUCT $ (1,247.00)
REASON: Adjusted for quantities of work actually completed.
15 Adjust the amount of the Programming Allowance.
ADD $ 36,000.00
REASON: Additional programming, training and engineering services were provided.
16 Adjust the amount of the Concrete Surface Repair Greater than 2" Depth
DEDUCT $ (2,300.00)
REASON: Adjusted for quantities of work actually completed. (0 SF Completed vs 50 SF Allowance)
17 Adjust the amount of the Concrete Surface Repair Less than 2" Depth
DEDUCT $ (15,996.00)
REASON: Adjusted for quantities of work actually completed (38 SF Completed vs 410 SF Allowance)
18 Adjust the amount of the Concrete Crack Repair
DEDUCT $ (4,272.00)
REASON: Adjusted for quantities of work actually completed. (576 LF Completed vs 760 LF
Allowance Plus a $2904 lump sum adjustment for crack repair performed)
19 Adjust the amount of masonry crack repair.
DEDUCT $ (621.00)
REASON: Adjusted for quantities of work actually completed. (296 SF Completed vs
350 SF Allowance)
Muskegon WFP lmpr. 0482031-W-1 Change Order No. 11 Page 3 of 4
20 Change the Contract Date of Substantial Completion from October 17, 2005 to December 2, 2005 and
Change the Contract Date of Ready for Final Payment from November 16, 2005 to January 1, 2006
NO CHANGE $0.00
REASON: Asbestos remediation in the North Filters delayed the contract completion.
Current Contract Amount $16,207,525.00
This Change Order, Add $68,253.00
Final Contract Amount $16,275,778.00
RECOMMENDED BY:
Jii,?i'·~·:,~
ACCEPTED BY:
APPROVED BY: City of Muskegon
~~ATE:~b~
Muskegon WFP lmpr. 0482031-W-1 Change Order No. 11 Page 4 of 4
Commission Meeting Date: April 11, 2006
Date: April 4, 2006
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services
Department
SUMMARY OF REQUEST: For the City Commission to make their final
allocation decision concerning the 2006-2007 Community Development
Block Grant/HOME Partnership Program allocations for this coming
fiscal year.
The Commission has received the recommendations from the Citizen's
District Council and the City administration. The Commission made their
preliminary recommendations during the March 14, 2006 City
Commission meeting.
After receiving the Commissions final allocation decision, the
Community and Neighborhood Services office will amend the City's
2006-2007 Action Plan if needed and continue the comment period until
April17, 2006. At that time the Community and Neighborhood Services
staff will request the United States Department of Housing and Urban
Development for the Release of Funds for the 2006-2007 fiscal year to
begin June 1, 2006.
FINANCIAL IMPACT: The decision will determine how the Community
Development Block Grant /HOME Partnership Program funding will be
allocated for the 2006-2007 fiscal year.
BUDGET ACTION REQUIRED: The Commission actions will establish
the fiscal years budget.
STAFF RECOMMENDATION: The Commission previously received the
administration recommendations.
COMMITTEE RECOMMENDATION: The Commission also received
the Citizen District Council recommendations.
Community Development Block Grant
Amount Administration CDC City Commission CityComm
Organization/Agency Activity Requested Recommendation Rec Prelimiary Rec. Final Determination
Love INC Handicap Ramps $10,000 $2,500 $2,500 $2,500 $2,500
American Red Cross Senior Transit $5,000 $2,500 " $2,500 $2,500 $2,500
West Michigan Veterans Food Bank/Transportation $5,000 $2,500 $2,500 $2,500 $2,500
Sacred Suds Laundry/Shower $6,000 $2,500 $2,500 $2,500 $2,500
DPW Senior Transit $58,735 $40,000 $40,000 $40,000 $40,000
CDBG Code Enforcement Code Enforcement $40,000 $40,000 $40,000 $40,000 $40,000
Community Economic Development Fayade $20,000 $5,000 $5,000 $5,000 $5,000
CDBG Service Delivery Delivery Service $100,000 $62,500 $62,500 $62,500 $62,500
Finance Bond Repayment Bond $245,000 $242,500 $242,500 $242,500 $242,500
Health Care Health Outreach $5,500 $2,500 $2,500 $2,500 $2,500
Legal Aid Legal Services $15,000 $2,500 $2,500 $2,500 $2,500
Cornerstone Optometry Optometry $89,000 $0 $0 $0 $0
CDBG Administration Admin $200,000 $178,000 $178,000 SI78,000 $178,000
Street Construction Street $40,000 $30,000 $30,000 $30,000 $30,000
Leisure Services Recreation $87,318 $65,000 $65,000 $65,000 $65,000
CDBG Siding Siding $225,000 $150,000 $150,000 $]50,000 $150,000
CDBG Emergency Repair Emergency Repair $225,000 $160,000 $160,000 $160,000 $160,000
Planning Lot Clean up Lot Maintenance $40,000 $28,000 $28,000 $28,000 $28,000
Dangerous Buildings Demolition $115,000 $43,000 $43,000 $43,000 $43,000
Total CDBG Request $1,531,553 $1,059,000 $1,059,000 $1,059,000 $1,059,000
Total CDBG Allocated+ PI $1,060,145 $1,060,145 $1,060,145 $1,060,145 $1,060,145
Allocated/Request Difference ($471,408) $1,145 $1,145 $1,145 $1,145
Total Amt of Public Service*
Public Service mandated Amt <!= to 15%
Difference
Total Amt of City Administration Request**
Administrative mandated Amt < 20°/o
Difference
HOME
Amount Administration CDC City Commission CityComm
Org;;a~~-~!-~~n/Agenc~ Activity Requested Recommendation Rec Prelimiary :Rec. Final Determination
Community & Neighborhood Servicesc HOME Administration $30,I76 $30,176 $30,I 76 $30,176 $30, I 76
Community & Neighborhood Servicesc HOME Tax Reverted Rehabilitation $100,000 $IOO,OOO $IOO,OOO $IOO,OOO $IOO,OOO
Community & Neighborhood Servicesc HOME Rental Rehabiliation $50,000 $45,000 '" $45,000 $25,000 $25,000
Community & Neighborhood Servicesc HOME Infilll New Construction $85,000 $110,000 "$I I 0,000 $85,000 $85,000
Muskegon County Habitat for Humanity Infrastructure/construction (5 homes) $IOO,OOO $0 $0 $35,000 $35,000
Nieghborhood Investment Corporation Home purchase rehab loans $95,000 $60,000 $60,000 $70,000 $70,000
Total HOME Request $460,176 $345,176 $345,176 $345,176 $345,176
Total HOME Allocated $301,767 $301,767 $30I,767 $301,767 $301,767
(+)Program Income $45,000 $45,000 $45,000 $45,000 $45,000
$346,767 $346,767 $346,767 $346,767 $346,767
Allocated/Request Difference ($113,409) $1,591 $1,591 $1,591 $1,591
Total Amt ofHO:ME Administration***
Total Amt mandated Amt = 10°/o
Difference _ _ _ _ _ __
Total Amt of HOME CHDO request****
Total Amt mandated 15% - - - - - - -
Difference
NOTE'
* Pulic Service
** City CDBG Administration
***Home Administration
****CHDO Request
Q,CQMMON\EXCEL\2006-2007 CDBG
( SHEET,CDBG-HOME ACT)
CHDO HOME FUNDS COMPARISON
MCHFH
YEARS NIC REQUESTED APPROVED APPROVED
REQUESTED
2006-2007 $95,000 $60,000 $100,000 $35,000
2005-2006 $75,000 $65,000 $50,000 $35,000
2004-2005 $100,000 $80,000 $50,000 $30,707
2003-2004 $130,350 $85,000 $35,000 $47,000
2002-2003 $123,750 $75,000 ROLLOVER $25,000
2001-2002 $75,000 $40,000 $31,000 $30,000
2000-2001 $70,000 $31,000
1999-2000 $50,000 $50,000
1998-1999 $62,000 $33,500
$599,100 $587,000 $266,000 $317,207
APPROVED
NIC $587,000
MCHFH $317,207
Difference $269,793
MUSKEGON COUNTY HABITAT FOR HUMANITY
POSITIVELY IMPACTS OUR COMMUNITY
• IN 1999, 19,881 PERSONS WERE LIVING BELOW POVERTY LEVEL
IN MUSKEGON COUNTY AND 40% OF THOSE WERECHILDREN.
• POOR CHILDREN: GET ILL MORE OFTEN, HAVE MORE
DIFFICULTY LEARNING, AND EXPERIENCE MORE FAMILY
CONFLICT THAN OTHER CHILDREN.
• A 2002 STUDY BY DAVENPORT UNIVERSITY OF HABITAT
FAMILIES IN 82 MICHIGAN COUNTIES REPORTED:
1. 68'Y., OF FAMILIES EXPERIENCED AN INCREASE IN THEIR
INCOME.
2. 25"1<, OF FAMILIES REPORTED BETTER GRADES IN SCHOOL
FOR THEIR CHILDREN.
3. 23% OF FAMILIES REPORTED LESS SICKNESS .
.!. 58'Y., OF FAMILIES REPORTED LESS FAMILY CONFLICT.
5. 40% OF FAMILIES OBTAINED ADDITIONAL EDUCATION.
• THE CITY OF MUSKEGON IDENTIFIED A NEED FOR LOW-INCOME
HOUSING IN THE 2005-2010 CONSOLIDATED PLAN WHICH STATES,
THE FIRST PRIORITY IS, "To develop, increase and maintain
homeowncrship for moderate income households (30%, 50%, 80% MFI)"
THE FIRST PRIORITY IS "To develop alone or in partnership with
Community Housing Development Organizations ... ten new single family
houses completed by May 31, 2010.". MUSKEGON COUNTY HABITAT
FOR HUMANITY (MCHFH) WOULD LIKE TO PARTNER WITH THE
CITY OF MUSKEGON TO ACHIEVE THOSE GOALS WHILE SERVING
THE LOWEST INCOME, AND OFTEN UNDERSERVED PORTION OF
OUR COMMUNITY.
• MCHFH IS UNIQUE IN PROVIDING HOUSING FOR VERY LOW
INCOME PEHSONS IN THEIR SELECTION OF HOMEBUYERS PRIOH
TO THE START OF CONSTRUCTION. MCHFH BUILDS THE HOME
AND SELLS THE HOME AT COST TO THE SELECTED HOMEBUYEH
WITH A 20 YEAR, 0% MORTGAGE WHICH HABITAT HOLDS
PROVIDING A 20 YEAR RELATIONSHIP WITH THE FAMILY.
MORTGAGE PAYMENTS RANGE FROM $350 TO $550 PER MONTH
INCLUDING ESCROWS FOR HOMES THAT APPRAISE AT BETWEEN
SlOO,OOO AND S120,000.
• MCHFH PROVIDES CONTINUING TRAINING FOR HOMEOWNERS
ON HOME REPAIR, MAINTEANCE, BUDGETING, DECORATING,
HOME IMPROVEMENT, LANDSCAPING AND OTHER TOPICS IN
THE HABITAT TRAINING CENTER.
• iVICHFH HAS PURCHASED 5 TAX REVERTED LOTS FROM THE CITY
OF MUSKEGON WITH CITY COMMISSION APPROVAL TO SPLIT
THOSE LOTS FOR NEW HOME CONSTRUCTION.
• SINCE 1985, MCHFH HAS COMI'LETED 72 HOMES AND ONE IS
CURRENTLY UNDER CONSTRUCTION. THE HOMES ARE LOCATED
THROUGHOUT MUSKEGON COUNTY AND HOUSE 217 CHILDREN.
42 OF THOSE HOMES ARE IN THE CITY OF MUSKEGON WHICH
HAS THE LARGEST POPULATION OF ANY OTHER MUNICIPALITY
IN THE COUNTY AND ONE OF THE HIGEST PERCENTAGES OF
LOW INCOME PERSONS. OF THOSE 42 HOMES AT LEAST 10 ARE
REHABILITATION PROJECTS IN THE NELSON NEIGHBORHOOD.
MSHDA REQUESTED THAT HABITAT COMPLETE THE PROJECT
ORIGINALLY INITIATED BY THE NELSON NEIGHBORHOOD
ASSOCIATION. HOMES HAVE ALSO BEEN CONSTRUCTED IN
MUSKEGON HEIGHTS, NORTON SHORES, MUSKEGON TOWNSHIP,
EGELSTON TOWNSHIP, FRUITLAND TOWNSHIP, MONTAGUE, AND
DALTON TOWNSHIP.
• MCHFH BUILDS AND REHABILITATES SIMPLE, DECENT,
AFFORDABLE, QUALITY HOMES. HOMEOWNERS USUALLY STAY
IN THEIR HOMES LONG TERM AND COMPLETE IMPROVEMENTS
AND REMODELING OVER THE YEARS.
• 12 'VICHFH HOMES HAVE BEEN COMPLETED IN PARTNERSHIP
VVITH THE MUSKEGON AREA CAREER TECH CENTER. JUNIOR
AND SENIOR HIGH SCHOOL STUDENTS FROM THROUGHOUT THE
COUNTY LEARN BUILDING TRADES ON-SITE WHILE BUILDING A
HABITAT HOME DURING THE SCHOOL YEAR. THIS PROGRAM
HAS A IOO'Yt, HIGH SCHOOL GRADUATION RATE.
• IN 2005 OVER $63,101 IN PROPERTY TAXES WERE PAID TO
THE CITY OF MUSKEGON THROUGH HABITAT
MORTGAGE ESCROW ACCOUNTS AND TAXES ON
VACANT LOTS OWNED BY MCHFH.
• THIS DOES NOT TAKE INTO ACCOUNT ADDITIONAL
INCOME TAXES RECEIVED FROM THOSE RESIDENTS.
MCHFH HAS BEEN A COMMUNITY HOUSING DEVELOPMENT
ORGANIZATION (CHDO) SINCE 1999 AND HAS ACI-llEVED
COi\'TINUOUS IMPROVEMENT SINCE THAT Tl;\IE. HOME FUNDS
ARE AN INTEGRAL PART OF THE ACQUISITION FORMULA FOR
MATCHING FUNDING TO CONTINUE THE HABITAT PROGRAM.
MAYOR GEORGE HARTWELL OF THE CITY OF GRAND RAPIDS
STATED IN A PRESENTATION REGARDING HOMELESSNESS IN
MUSKEGON COUNTY, "THE KEY IS TO CLOSE THE FRONT DOOR ON
HOMELESSNESS AND OPEN THE BACK DOOR TO HOME
OWNERSHIP."
MUSKEGON COUNTY HABITAT FOR HUMANITY CHANGES FAMILIES
AND CHANGES COMMUNITIES ONE HOUSE AT A TIME BY OPENING
THAT BACK DOOR!
Commission Meeting Date: April 11, 2006
Date: April 4, 2006
To: Honorable Mayor & City Commission
From: Community and Neighborhood Services
Department
RE: Approval of the 2006-2007 Action Plan
SUMMARY OF REQUEST: To approve the 2006-2007 Action Plan for
the City of Muskegon Community Development Block GranUHOME
Partnership Program activity. If the Action Plan is approved, the
Community and Neighborhood Services office will continue the
comment period of the Action Plan as amended if needed until May 30,
2006.
On or after April 17, 2006, the Community and Neighborhood Services
office will deliver the Action Plan to the United States Department of
Housing and Urban Development as required in order to request the
Release of Funds for the 2006-2007 fiscal year.
FINANCIAL IMPACT: Action Plan establishes the 2006-2007 budget.
BUDGET ACTION REQUIRED: None at this time budget established by
Action Plan.
STAFF RECOMMENDATION: To approve the Action Plan as is or as
amended.
COMMITIEE RECOMMENDATION: The Commission received both
the Citizen District Council and the Administration recommendations
Action Plan
COMMUNITY DEVELOPMENT BLOCK GRANT
June 1, 2006 thru May 31, 2007
MISSION STATEMENT & NARRATIVE SUMMARIES
To provide its residents with the ability to live in safe, decent, sanitary and attractive housing and
to assure the preservation and enhancement of the City's neighborhoods, public facilities and
infrastructure as well as to assist local nonprofits and social agencies in delivering their services
to low/moderate income residents are examples of annual activities undertaken by the City of
Muskegon to promote the overall well-being of this community. This section of the
Consolidated Housing & Community Development Plan will describe eligible programs, projects
and activities to be undertaken with funds expected to be made available during the above
program year and their relationship to housing and non-housing community development needs
outlined in previous sections.
PURPOSE & INTENT
In accordance with the National Affordable Housing Act of 1990, the City of Muskegon must
submit an Annual Action Plan to the U. S. Department of Housing & Urban Development
pursuant to its approved Consolidated Plan 2005-2010, which identifies proposed actions toward
meeting housing and non-housing priorities. Affected programs include, but are not limited to
the Community Development Block Grant (CDBG), the HOME Investment Partnership
(HOME), the Emergency Shelter Grant (ESG), Homeless Assistance, Youth Build, and the
Housing Opportunities for Persons Living with AIDS (HOPWA) Programs.
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ANNUAL STATEMENT OF PRIORITIES & PROPOSED PROJECTS
The City's Community Development Block Grant (CDBG) program is annually funded to
address the City's short and long-term goals, needs and priorities. These goals, needs and
priorities are translated into the City's Annual Action Plan and Statement of Priorities and
Proposed Projects for each program year period. If a determination is made not to implement an
activity, to carry out an activity not previously described, or to substantially change the purpose,
scope, location, or beneficiaries of an activity, an Amendment to the active program year Action
Plan will be enacted. The City's Statement of Priorities and Proposed Projects for this period
follows the Sununary of Resources below:
Projected Resources & Activity Summary
$ 1,020,145 FY 2006 HUD/CDBG Entitlement
$ 40,000 Program Income/Carry over
$ 1,060,145 Total CDBG Funding
Summary of Priorities and Proposed Projects
The City of Muskegon proposes to undertake activities during the 2006 - 2007
program year described as follows: The Funding is based on entitlement amount
of$1,020,145.
Housing Priorities & Proposed Projects
Proposed projects will aid in the elimination of blight throughout the City, which
is detrimental to life, health, and safety.
$160,000 Housing Rehab - Emergency Repair Program. Continued
assistance to very low-income homeowners for the repair of single-
purpose housing deficiencies that pose a serious threat to life,
health, or safety.
Locations: City/Community Wide
Targeted Outcome: 40 Housing Units
$150,000 Housing Rehab - Siding Program. Continued assistance to provide vinyl siding
to low-income owner-occupants of single-family housing units.
Locations: City/Community Wide
Targeted Outcome: 30 Housing Units
$62,500 Housing Rehab - Service Delivery Costs. Funding for the administration of
housing rehab programs and incidental costs associated with the housing rehab
activities such as credit reports and recording fees.
Location: City/Community Wide
Targeted Outcome: 150 Household
$43,000 Residential Clearance. Continued funding for the board-up and demolition of
vacant, substandard stmctures that are not suitable for rehabilitation.
Locations: Census Tract !-Marquette 2 - Jackson Hill; 3 - Angell; 5 -
McLaughlin; and 6.02 Nelson Neighborhood Parts ofNims Parts of Lakeside
Targeted Outcome: 10 Housing Units
$40,000 Code Enforcement. Funding for the enforcement of City ordinances with respect
to property maintenance and neighborhood blighting influences. Funding will be
used to pay one Code enforcement officer.
Locations: Census Tract 3 - Angell Neighborhood, Census Tract 5 -
McLaughlin, Census Tract 2- Jackson Hill, Census Tract 1- Marquette, Census
Tract 6.02 Nelson Neighborhood
Targeted Outcome: 1000 Households
Non-Housing Priorities & Proposed Projects
Proposed projects will encourage commercial and retail development by taking maximum
advantage of a variety of resources, to promote business expansion and investment in order to
create a balanced recreational, commercial, residential, educational and industrial economic
climate as follows:
$242,500 Shoreline Drive Bond Repayment. Funding for payment of bond authority
2
funds toward completion of the Shoreline Drive project, to be used for real
property acquisition of affected properties.
Location: Census Tract 7 - Central Business
Targeted Outcome: Area Redevelopment
Public Improvements Proposed Projects
Proposed projects will provide the impetus to insure the continued maintenance and upgrading of
the City's infrastructure, transportation and neighborhood resources as follows:
$28,000 Public Rehabilitation/Clean-ups. Funding to be used for maintenance of City-
owned residential lots and other future public rehabilitation projects.
Location: Census Tracts 1, 2, 3, 5, 6.01
Targeted Outcome: 200 Lots
$30,000 Street Assessment Program. Continued funding of street replacement costs for
special assessment levied to low income homeowners who resided in areas where
street replacement is proposed.
Public Services & Proposed Projects
Proposed projects will support community-based organizations by promoting neighborhood self-
sufficiency and meet the under-served needs of special needs populations such as youth, the
elderly, persons with disabilities and the homeless and low-income residents.
$65,000 Recreation Programs. Continued funding of core-city youth recreation
programs. Activities include summer/winter swimming, gym activities,
basketball, family recreation, indoor soccer, and summer playground programs.
Location: Census Tract 2- Jackson Hill; 3- Angell; 4- East Muskegon; 5-
McLaughlin; 6.01 - 6.02 Nelson
Targeted Outcome: 500 Youth
$40,000 Sr. Citizen Transit. Continued funding to provide low-cost transportation
services for elderly residents to medical facilities, shopping centers,
educational/recreational activities and other related destinations.
Location: City/Community Wide
Targeted Outcome: 1300 Elderly
$15,000 Special Projects/Community-Based Organizations. Continuation of grant
program for local non-profit organizations to provide various services to low-
income community residents.
Location: City/Community Wide
Targeted Outcome: 6 Community-Based Organizations
Approximately: 6,500 individuals
Management
$178,000 Management & Coordination. General management, oversight and
coordination of CDBG activities. Funding includes cost of staff salaries and
fringe benefits, office supplies, equipment and contingency; Contract
Compliance/EO and Indirect Costs.
3
CDBG PROJECTS/ACTIVITIES- 2006
2006 - 2007 ACTIVITIES -By RANKING
REHABILITATION- HOUSING 372,500 35%
Emergency Repair
Vinyl Siding
Service Delivery
BOND REPAYMENT 242,500 22%
Shoreline Drive
PUB. FACILITIES- ASSESSMENTS 73,000 7%
Street
Lot maintenance
GENERAL ADMINISTRATION 178,000 17%
General Admin.
Affirm. Action
PUBLIC SERVICES 120,000 11%
Recreation Programs
Sr. Transit
CBO Grants Program
CODE ENFORCEMENT- HOUSING 83,000 8%
Code Inspections
Residential Clearance
4
2006 HOME INVESTMENT PARTNERSHIPS PROGRAM
ANNUAL STATEMENT OF PRIORITIES & PROPOSED PROJECTS
The HOME Investment Partnerships Program was created by the National Affordable Housing
Act of 1990, and the City of Muskegon is a designated "Participating Jurisdiction," which allows
direct allocations of funds from the Dept. of HUD. Portions of these funds may be awarded to
non-profit organizations to assist with the provision of affordable housing and support services;
other eligible activities include acquisition, construction, rehabilitation, investor/rental
rehabilitation, down-payment assistance and assistance to first-time homebuyers. The City's
Statement of Priorities and Proposed Projects for this period follows the Summary of Resources
and Proposed Amendments below:
Project Resources: $301,767
Program Income $ 45,000 (estimated)
Housing Priorities and Proposed Projects
Proposed projects will aid in the prevention of further loss of viable housing units, increase
affordable homeownership opportunities, encourage new development of affordable housing,
and provide continued support for shelter and service programs for the homeless and persons at-
risk of homelessness as follows:
$105,000 Community Housing Development Organizations. Continued assistance to
support non-profit organizations providing housing and housing related activities,
and activities for the needs of the homeless and those at risk of homelessness, and
technical assistance to emerging non-profit housing organizations. I0
Households/Citywide
$30,176 Program Administration. General management, oversight and coordination of
HOME program activities. Funding includes staff salaries, fringe benefits, office
supplies and equipment.
$25,000 Rental Rehabilitation. Assistance to residential rental property owners to offer a
50% match on their rehabilitation activities in their housing units.
$85,000 Tax-Reverted Infill Program. Assistance to construct single-family dwelling on
tax-reverted properties not neighborhood specified. 1 family/targeted
neighborhood.
$100,000 Tax-Reverted Rehabilitation Program. Assistance to rehabilitate tax-reverted
single-family structures and sell to low/moderate-income resident after rehab. 1
family/targeted neighborhood.
5
$301,767- HOME PROJECTS/ACTIVITIES- 2006
2006 HOME INVESTMENT PARTNERSHIPS PROGRAM
CITY OF MUSKEGON
COMMUNITY & NEIGHBORHOOD SERVICES
PROGRAM DESCRIPTION
2005 ALLOCATION OF FUNDS $301,767
Program Income (estimated) 45,000
HOME Community Housing Development Organizations (CHDO's) $60,000
As a participating jurisdiction, the City of Muskegon is required to provide opportunities for
Community Housing Development Organizations to utilize HOME funds to produce affordable
housing within the City of Muskegon. Funding will include the provision of technical assistance
to assist in building the capacity of CHDO's to produce affordable housing and for
administrative support of the organizations within the regulatory guidelines. Eligible activities
include the acquisition of vacant land or existing structures, the construction or rehabilitation of
these properties for occupancy by low to moderate-income individuals.
Tax-Reverted Infill: $85,000
The City of Muskegon will use the allocated HOME funding to construct a single-family home
on a designated tax-reverted lot not neighborhood specifically to be located in one of the city's
low/moderate-income eligible neighborhoods. The home is to be sold to a low/moderate family
whose income is at or near 80% of the city's median income. The potential owners will be
recruited with the assistance of one of the city's CHDO's. Down-payment assistance may be
available through the CHDO. The length of the affordability period will be determined by the
amount of HOME funds used as a subsidy in the project.
Program Requirements
Properties must be purchased/ occupied by low to very-low income tenants those with incomes at
or below 80% of area median income.
Recapture provisions
The City elects to adopt the recapture of the homebuyer subsidy. The homebuyer subsidy will be
forgiven by the City at a rate of 11180 per month throughout the term of the affordability period.
Upon sale of the property by the homeowner within the affordability period, the homeowner will
be required to repay a prorated portion of the HOME funds used to subsidize the purchase of the
home.
The property owner's return on investment at the point of sale will include:
The amount of the homebuyer's down payment made from their own resources
The amount of mortgage principle repaid at the time of resale
The appreciated value ofthe prope1ty (Appraised value at resale less the appraised value
of the property at the time of purchase by the homeowner).
The homeowner will receive the full amount of the fair return only if sufficient sale proceeds
remain after all outstanding debt (including repayable HOME subsidy amounts) and closing
costs are paid. Any proceeds remaining after payment of the outstanding debt, closing costs, fair
return, and any HOME subsidy repayment will be shared 50/50 between the homeowner and the
City. Any funds repaid to the City will be returned to the HOME trust fund. Repayment of the
6
HOME subsidy amount will not be required is the resale does not provide sufficient net proceeds
to satisfy other outstanding debt, pay closing costs, and offer a fair return on investment to the
property owner. Partial repayment may be required based on the amount of sales proceeds
received by the homeowner.
Tax-reverted Rehabilitation: $100,000
The City of Muskegon will use this funding to rehabilitate a single family structures obtained
through the tax-reversion process, the private market, the dangerous building list or through the
U. S. Housing and Urban Developments "Good Neighborhood Program".
The funding will be used to rehabilitate the dwelling to code. After the rehabilitation is
completed the structures will be sold to an income eligible low/moderate-income family through
a partnership with one of the communities CHDO's.
The future occupants will have incomes preferably below 65% of area median income. Any
profits obtained from this program will be reallocated to the local HOME funds. The recapture
provisions are the same as under the Infill program
HOME Administration: $30,176
The City of Muskegon will use the funding to administer all HOME progrannning.
Rental Rehabilitation Program $25,000
This program will provide funding for the rehabilitation of existing rental units located in the
City of Muskegon occupied by families whose annual incomes do not exceed 60 percent of the
median family income for the area, adjusted for family size. The City will provide a maximum of
$30,000 by matching the owner's contribution to the rehabilitation. The property owner must
contribute the remaining development costs. Properties rehabilitated under this program must
meet applicable local building codes at the completion of the project.
Property owners will be eligible for assistance under the City's Rental Rehabilitation programs
only if there are no outstanding legal actions pending against them for chronic outstanding
violations. Landlords who have already received assistance under the HUD Rental Rehab
program, the MSHDA HOME Rental Rehab program, or the City's HOME Rental Rehab
program will not be eligible for additional assistance to the same properties. Qualifying property
owners must be current on all taxes and debts owed to the City of Muskegon prior to submitting
their application for assistance, and throughout the HOME affordability period.
Tenant Occupancy
For property receiving HOME Rental Rehabilitation assistance, the units must be occupied by
families with incomes at or below 80% of area median income, adjusted for family size. Income
determinations will be made at the time of application. Tenant occupancy and income will be re-
certified annually for the length of the applicable affordability period.
Monitoring
In compliance with CFR 24 91.230 the City of Muskegon requires all funded subreceipients and
Community Housing Development Organizations (CHDO's) to sign an agreement contract
listing their intended scope of services, a delineated budget and to include all required supporting
documentation. (i.e. 501 C3 verification, list of staff demographics etc) As well as including in
the agreement all pertinent City of Muskegon and U. S. Department of Housing and Urban
Development requirements.
In addition, all Subrecipients and CHDOS are required to submit quarterly progress reports
detailing the organization/agency accomplishments during the past quarter, and or the number of
minorities and or low and moderate income residents served.
7
The City of Muskegon Community and Neighborhood Services also physically monitors all
Subreciepients and CHDO's at their sites once a year which includes reviewing policies,
procedures as well as activities and accomplishments.
RELEVANT NARRATIVE STATEMENTS
Issue: Continuum of Care Strategy for the Homeless
Muskegon County's Continuum of Carel can be viewed as four interconnected phases.
Phase Oue is an outreach and entry phase. The homeless, near homeless and the working poor
at risk of homelessness are identified by organizations that provide life-sustaining
assistance ... shelter, food and financial support. These entities include the Salvation Army, City
Rescue Mission, Red Cross, Community Action Against Poverty, Every Woman's Place,
Catholic Human Development Outreach and the COGIC Center of Trinity Village. Their
obligation to this strategic plan is to identify and perform an initial assessment. This process
allows referral to safe shelter for the homeless and to case management services for the near
homeless to prevent the loss of home.
Phase Two is a barrier identification and case management phase. During this phase,
client issues are explored more intensely, and individual, client-driven case management plans
are designed. Additional services from the community are then "wrapped around" the client that
addresses the barriers to safe housing and economic stability. These may include employment
assessment and training, substance abuse treatment, support services education, health and dental
care provisions, legal support, individual and family counseling and movement into a transitional
living situation. The near homeless continue to be monitored and supported to prevent their loss
of home. Organizations involved at this time include Family Centers, Legal Aid, Treatment
Centers, County Employment and Training sites, Health Care providers, and mental health
specialists. It should be noted that even with expensive services in this Phase, a lack of
transitional housing can result in a "revolving door" situation, with clients returning into Phase
One.
Phase Three continues the case management plan, with additional emphasis on self-
supporting skills such as gaining and retaining a life sustaining wage, budgeting, parenting,
petmanent housing education and nutrition. Clients in this phase are moved toward permanent
housing, if previously homeless, or toward greater stability if identified originally as near
homeless. Housing education stresses home ownership as a preferred strategy over renting. In
this phase, Housing Commissions, financial institutions, neighborhood associates and the faith-
based community are included.
Clients in Phase Four are supported in their efforts to gain and maintain a permanent
residence, both physically and financially. Section 8 housing vouchers, city renovation project
grants, and low or no-cost reclamation loans are sought for this purpose. Support services are
offered as required to continue the development and stability of the family toward self-
sufficiency and economic sustainability. Case management services taper off, as clients become
more self-reliant.
Priorities in Muskegon County include support for emergency shelters, additional
transition housing units, and a computerized case management system for data collection and
analysis.
Issue: Fair Housing Needs Impediments
The City of Muskegon continuously works to assure that any impediments to fair housing
opportunities are removed. It is the City of Muskegon administration position that the 2000
8
Census will illustrate that the City of Muskegon has seen a shift in housing patterns in the last I 0
to 15 years where minorities are residing in areas of the city formerly only occupied by white
residents. Some of the credit for this shift can be attributed to the work of the nonprofit
community promotion of homeownership and also the local realtor community, which has been
promoting homeownership throughout the City. The City of Muskegon has also increased the
availability of quality housing within the city in a number of ways. The City's Infill programs
have given the opportunity to low and moderate-income residents to purchase home they would
not be able to afford with out the subsidy.
In the last decade the City of Muskegon has also experienced a significant increase in the
availability of quality rental housing. Several complexes have been built by the private market
offering quality-housing opportunities for low and moderate-income residents, which includes
rental assistance. Even with the increase in available rental housing there still appears to be a
need for addition rental assistance. During the period of March 18, 2002 thm March 22 2002, the
Muskegon Housing Commission advertised open enrollment for its Section 8
vouchers/certificates a total of approximately 1257 applications were received by the Housing
Commission from the public hoping to obtain rental assistance. January 9, 2003, Muskegon
Heights had an open enrollment for their Section 8 program. A total of 1,000 applications were
accepted at that time.
The City of Muskegon Inspection department has aggressively implemented a policy that targets
substandard housing in the City, requiring that the housing is brought up to code in a quality
manner by the owner or the housing is demolished which eliminates the substandard housing
from the City's housing stock and also eliminates the possibility of the substandard housing
being rented and or sold to someone not in a quality condition.
Anyone wishing to make a complaint concerning housing related issues is directed to the City of
Muskegon Affirmative Action office.
Issue: Welfare Reform Impact
The Personal Responsibility and Work Opportunity Reconciliation Act of 1996 represents
significant changes in perceptions of 'welfare reform'. The challenges represented are critical to
all segments of a given community, and the City of Muskegon is no exception. The Dept. of
HUD is promoting a three-pronged response to begin addressing this issue, and the City of
Muskegon will make every attempt to expand its partnerships with HUD, the State of Michigan,
and community organizations to provide viable services to its residents affected by the
legislation by promoting the following endeavors:
* Support for the creation of job opportunity through economic
development activities;
* Support and monitoring of innovative uses of tenant-based rental
assistance linking welfare recipients to jobs;
* Suppmt and continued promotion of the family self-sufficiency concept;
* Provide supportive technical assistance when needed, to help welfare
recipients make the transition from dependency to work through
expansion initiatives, funding for supportive services and encourage
initiatives that provide access to education and job training.
The City acknowledges several area agencies that provide assistance and suppmtive services
9
with these common goals, and will continue to expand its role and partnerships, as debate on this
issue and its impact continue to be assessed.
Issue: Lead Paint Hazard Reduction
The City will continue to coordinate actions toward reduction of lead hazards in housing units
with the Muskegon County Health Department, particularly in homes occupied by children under
the age of seven-(7), and with elevated blood lead levels. Although, the number of homes
rehabilitated under the City's housing programs remain a small portion of units suspected to have
lead hazards, the County Health Department continues to focus on the existence of hazards in the
community and employees various strategies through area social service agencies for abatement,
education, screening and coordination.
The City's actions toward eradication of this particular hazard to the community involves the
following:
* Continued support and coordination with the Muskegon County Health Department;
* Priority consideration under housing programs to households with children with
elevated blood lead levels;
* Allocation of CDBG/HOME funding for lead hazard abatement and remediation in
rehabilitated homes; and
* Provision of the most current information, data analysis, and prevention methods to
the general public through brochures, pamphlets and other education materials on the
risks of lead poisoning.
Under the City's HOME Program, certain activities involve the acquisition and/or sale of single-
family properties and investor-rehabilitation assistance for rental properties. Under this program,
the following actions apply for purchase, rental, and renovation ofpre-1978 housing units:
* Investor/Landlords must disclose known information on lead-based paint hazards
before leases take effect;
* Sellers must disclose known information on lead-based paint hazards before selling a
housing unit; buyers have a minimum often (10) days to check for hazards; and
* Rehabilitation activities will include specific inspection specifications and procedures
for use by contractors performing construction services.
The City of Muskegon has worked diligently to train both its staff and its contractors in lead
paint remediation. The CNS office has four members of its staff certified in safe work practices.
Its rehabilitation inspector is certified in lead supervision and as a lead wiper. The City has also
financed the training of a total of approximately 62 area contractors in safe work practices and a
total of seven as Lead Based Paint supervisors. The City of Muskegon currently has a qualified
staff person who is authorized to teach the safe work practices class and is planning to offer
several in house training classes.
Public Housing
The Muskegon Housing Commission an independent agency from the City of Muskegon is not
eligible for the Comprehensive Grant because of the number of housing units in its inventory.
10
During this fiscal year the City of Muskegon Community and Neighborhood Services Office
assisted the Muskegon Housing Commission by conducting the Environmental Review
assessment for the Commission Capital Fund grant.
According to the Muskegon Housing Commission's Annual Public Housing Plan the
Commission has nine goals for this fiscal year.
1. Manage the Commission's public housing program in an efficient and effective manner to
achieve minimum status as a standard performer.
2. Continue to provide a safe and secure environment in the Muskegon Housing Commission's
public housing development known as Hartford Terrace.
3. Close out Turnkey III program
4. Expand Section 8 Housing Voucher program opportunities for low income families
5. Close out 5(h) Homeownership program
6. Expand Family self-sufficiency, Community and Supportive Services Opportunities.
7. Expand activities for residents at Hartford Terrace
8. Seek to improve Resident Assessment Satisfaction Survey results
9. Continue to modernize Hartford Terrace Apartment Complex
HOUSING AND COMMUNITY DEVELOPMENT NEEDS
Conditions
The overall condition of housing units in Muskegon is good. Much of the City's substandard
housing stock has been eliminated over the past 20 years through Urban Renewal and the City's
ongoing demolition program. On the other hand the number of the city's housing units continue
to need repairs. Reinvestment in the City's housing stock is highly correlated with the strength of
the local economy, and the availability of state and federal funds to assist the low and moderate
income residents in the community.
Housing Needs
The greatest housing problem occurs in non-elderly renter households. In 1980, fifty-five
percent ofthe city's low-income households were homeowners and 45% were renters. By 1990,
the ratio had reversed with only 345 of the City's very low-income households being
homeowners and 66% were renters, the 21% increase in the very low income rental population
resulted in increased demand for rental units that are affordable to the very low-income families,
most of whom need some form of income or rental subsidy to meet housing needs. 1.364 or 17%
of the city's total owner-occupied households have incomes between 51% and 80% of the area
median. This is interesting because it is 5% lower than the percentage of homeowners who fall
below 50% of median income. The higher percentage of very low-income homeowners can be
explained by the large numbers of elderly homeowners on fixed incomes that fall into the very
low-income category. Most of these elderly families purchased their homes when they were
employed and now are on fixed incomes and therefore now lack sufficient funds to maintain the
homes.
Housing Market Conditions
According to the 2000 U.S. Census the City of Muskegon had 15,999 housing units; 8,284 owner
occupied, 6,285 renter and 1,430 vacant. A loss of20 units occurred since 1990, but the loss was
higher than the City's population loss. Overall city vacancy rates have remained relatively
stable. However, among the subsidized rental properties that are designed to remain affordable to
the city's low-income residents, there are few vacancies other than normal turnover.
Affordable Housing Needs
Owner-occupied housing units and rental units are all in great need of maintenance and repair.
II
There is a need for additional rental subsidies for renter household. The Muskegon Housing
Commission is the designated Public Housing agency for the City. The Housing Commission
has had a major impact in the last few years creating affordable housing units. There is an
extremely high demand for Section 8 Rental Assistance. The Section 8 waiting list was recently
open from March 18 thru March 22,2002. During the period the Muskegon Housing Commission
received a total 1257 applications for Section 8 rental assistance. Which illustrates the
continuous need for additional rental assistance for the low and moderate-income residents of
Muskegon
Homeless Needs
The homeless exist in Muskegon County but are nearly invisible. A larger number of households
are at-risk of homelessness. These households use area food pantries, soup kitchens, and short
term rent assistance.
Precise data did not exist for the homeless and at-risk populations at the beginning of the City's
five-year plan; however changing economic trends and household demographics, have begun to
formulate a statistical database which identifies an increasing population. These trends are
readily referred to in the Muskegon Area Homeless Coalition Continuum of Care Plan finalized
during early, 2003 and updated yearly
This public policy approach and strategy for meeting the needs of the homeless and those
populations at risk of becoming homeless demonstrates that homelessness is not caused merely
by a lack of shelter, but involves a variety of underlying, unmet needs ---- physical, economic,
and social, and refines a stronger focus toward developing strategies to address these needs. The
result has enacted a specialized care system to move homeless persons to permanent housing
with associated support services to provide outreach, intake and assessment to be coordinated
with a centralized tracking system to define services, broad access to emergency shelters,
transitional housing and record demographic data of persons served. The expected outcome will
guide the allocation of resources addressed by the Consolidated Plan, with a broad-based
approach, including focussed discussion among surrounding municipalities, and area wide
service providers to establish a balanced system which includes emergency shelter, transitional
housing, and associated supportive assistance.
Public and Assisted Housing Needs
Name of Local Housing (LHA): Muskegon Housing Commission. The Commission operates
Hartford Terrace Apartments, a 160-unit elderly/disabled housing complex; Section 8 Tenant
Assistance vouchers/certificates.
Conditions of LHA units: There has been an effort in the last 2 years to conduct maJor
rehabilitation at the Housing Authority although money has been limited.
Barriers to Affordable Housing
There are no current or outstanding court orders, consent decrees or formal U.S. Department of
Housing & Urban Development sanctions which act as barriers to affordable housing within the
City of Muskegon. However in order to facilitate the City's efforts, the City has requested
waivers through the Enterprise Community project, as described below:
1. Waiver Request -Public Assistance Programs
The use of public assistance grants to offset employers' salary costs for newly hired
public assistance recipients in order to help recipients get jobs and to expand jobs.
Pilot projects which mandates job search for ADC applicants.
12
Extension of Medicaid coverage to ADC clients entering the work force beyond the
12-month period currently provided.
Exemption for one vehicle regardless of value from the current asset limitations.
2. Waiver Requests- Public Housing Facilities
Waiver to keep elderly families only in housing for elderly and not disabled residents
of any age.
Lead-Based Paint Strategy
The Muskegon County Health Department is the primary agency involved in the identification of
lead poisoning cases in the community and as such the lead agency for hazard identification and
treatment of persons with elevated blood levels of lead. Youth in Muskegon are at high risk for
lead poisoning for a number of reasons:
97% of the City's housing units were built before 1979
12% of the City's housing units are estimated in substandard condition
26% of the City's households are below the poverty level
41% of the City's housing units are rental with many concentrated in the inner city
Since September 2001 the City of Muskegon has tested all structures by a lead based risk
assessor in its rehabilitation programs excluding emergency repair and vinyl siding project.
Anti-Poverty Strategy
The City of Muskegon makes concerted efforts to enhance the quality of life for all of its
citizens, including families and individuals living at or below federally established poverty
standards. The standards are defined by household income levels, tenure and makeup, extent of
overcrowding and substandard conditions, unemployment, human service needs, and
homelessness.
In order to assist residents with breaking the cycle of poverty, the City has embarked on several
projects, to break the poverty cycle by implementation of several centrally focussed strategies:
* Encourage the improvement of existing housing conditions by continuing support of
City-administered housing programs, i.e. code enforcement, low-cost comprehensive
grant/loan repair assistance; continued encouragement and support for initiatives
aimed at first-time homebuyers, and mortgage financing which fosters affordable
housing opportunities, such as those currently provided by the Neighborhood
Investment Corporation.
* To create viable employment options by supporting area wide economic development
activities, including training and re-training of displaced workers, the development of
projects which target economic opportunity for designated poverty-level segments,
and to assist new and retain/expand existing businesses.
* By supplying funding when available to a number of public services that work
diligently to assist low income resident break the cycle of poverty. These public
services include areas of assistance that focus on health especially in the minority
community, legal services, childcare, transportation and education, parent support.
13
Coordination
As part of the community-based partnership organizations and agencies participating in the
development of the Consolidated Plan, over I 00 local service providers were consulted.
Overwhelming support was provided, with many agencies offering additional programs and
resources, such as: The Muskegon Housing Commission, Muskegon Department of Social
Services (State of Michigan), Muskegon County Department of Community Mental Health,
Muskegon County Health Department, Michigan State Housing Development Authority and
Michigan Region 14 Area Agency on Aging.
The 2006-2007 CDBG/HOME activities are significantly consistent with the priorities as
developed in the 2005-2010 Consolidated Plan.
The City is meeting all its stated housing priorities through its partnership with the CHDO's and
its in-house Infill and emergency repair programs.
PRIORITY 1. To allocate at least the required amount of HOME funding to area CHDO's to
assist low-income with down-payment assistance and increase their ability to obtain mortgages.
PRIORITY 2. By working through the City's Infill project to increase the number of new homes
constructed within the targeted areas.
PRIORITY 3. Rehabilitate owner-occupied and rental structures through the community.
The non-housing priorities are consistent with those established in the Consolidated Plan because
the 2006 - 2007 activities in this category promote small business development and overall
community economic development.
PRIORITY 1. To work collaboratively to increase new employers and the availability of skilled
workforce.
PRIORITY 2. Increase developable land in the areas of commercial, industrial and residential.
PRIORITY 3. Increase number of small businesses.
The City of Muskegon public service is highly correlated with the established Consolidated Plan
that was under the category of Neighborhood Objectives. The 2006-2007 activities consist of
infrastructure improvements, recreation activities, senior programs, veteran programs, education
support neighborhood improvement programming, and health outreach
The neighborhood priorities as developed in the Consolidated Plan are:
PRIORITY I. Increase Leisure Services activities/facilities.
PRIORITY 2. Improve quality of life in low/moderate income neighborhoods.
PRIORITY 3. Increase neighborhood retail opportunities
PRIORITY 4. Improve and upgrade city public safety equipment
PRIORITY 5. To continue to work with and when possible supply financial assistance to
subrecipients in the health field.
14
As in the past the City of Muskegon will periodically during the fiscal year review its activities
to assure that the performances of its programs are meeting its goals and objectives. This will be
accomplished by reviewing subrecipients and CHDO's quarterly reports as well as conducting
on-site monitoring visits. As well as reviewing the department's performance on a monthly I
quarterly basis. All subrecipients and CHDO's are informed in their agreements that they have
one year to complete their projects (June 1 through May 31) unless an extension is granted by the
City of Muskegon Community and Neighborhood Services
Public Comment
The City of Muskegon advertised the availability of the 2006-2007 Action Plan in the Muskegon
Chronicle, the county's largest daily newspaper. The comment period for the Action Plan was
March 31, 2006 to April 30, 2006.
The following comments were received from Citizen's District Council members:
15
ACTION PLAN -YEAR 30
6/01/06 thru 5/31/07
Community Development Block Grant Program
Description of Key Proposed Projects
AMOUNT
PROGRAM ADMINISTRATION $178,000
SHORELINE DRIVE- Bond Repayment 242,500
HOUSING REHABILITATION 372,500
PUBLIC IMPROVEMENTS 63,000
CODE ENFORCEMENT 40,000
RESIDENTIAL CLEARANCE 43,000
PUBLIC SERVICES 120,000
TOTAL-CDBG $1,059,000
HOME Investment Partnerships Program
Description of Key Proposed Projects
DEVELOPMENT
Tax-Reverted Infill $110,000
SUPPORT SERVICES
Certified Community Housing Development Organizations 60,000
HOUSING
Tax-Reverted Rehabilitation 100,000
Rental Rehabilitation 45,000
ADMINISTRATION 30,176
CONTIGENCY 1,591
TOTAL-HOME $346,767
16
Date: April 11, 2006
To: Honorable Mayor and City Commissioners
From: DPW
RE: Consideration of Bids
Beach Leveling
SUMMARY OF REQUEST:
We received five bids for the beach-leveling contract for Pere Marquette Park. The lowest
bidder, Hitsman Enterprises, failed to submit the bid bond as required by the contract The
other four bidders did not include bids for 2007, and 2008.
Due to the irregularities in the bids submittal, staff is requesting rejection of all bids and
authorization to re-bid the project However, if the commission decides to waive these
irregularities we suggest that Hitsman Enterprises be awarded a one-year contract, since
they were the lowest bidder with a bid price of $48,000.00. We would then re-bid the
project in 2007.
FINANCIAL IMPACT: $48,000.00
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Reject all bids.
COMMITTEE RECOMMENDATION:
2006 Beach Leveling
Hitsman Double L Enter12rises McCormick Sand Hey:boer Excavating Felco Contractor!
107 California 5215 Industrial Park 955 s 102 17340 Hay:es 856 Pulaski
N. Muskegon Montague Shelby: I Grand Haven Muskegon
Beach leveling $48,000.00 $51,800.00 Incomplete $55,248.00 $53,300.00
per contract I I
I'
I
II I
Affirmalive Acllon
(2J I )724-670J
FAX: (231 )722- 1214
Asscssor/Equ al izalion
(231 )724-6708
FAX: (231)726-5 18 1
Cemclery Deparlmenl
(23 I )724-6783
FAX: (23 1)726-5617
Cily Manager
(23 1)724-6724
FAX: (23 1)722-1214 West Michigan's Shor'CIIuc City
Civil Sen·ice
(231 )724-67 16
FAX: (23 1)724-4405 March 17, 2006
Clerk
(231 )724-6705 To Whom It May Concern:
FAX: (23 1)724-4 178
Coon munily a nd
Nei~lo. Services
The City of Muskegon Department of Public Works is inviting your company to
(23 I )724-67 17
FAX: (23 1)726-250 1 bid on leveling sand and removing snow fence at Pere Marquette Park. If you are
Compule1· Info. interested in bidding, you must attend a mandatory pre-bid meeting at Pere
Syslems
(231 )724-6744
FAX: (23 1)722-4301 Marquette, at the bathhouse, on Wednesday, March 29, 2006 at 2 p.m. Bids are
Engineering Depl. due Monday, April 3, 2006 by 2 p.m. Late bids will not be accepted; they will be
(23 1)724-6707
FAX: (23 1)727-690~
returned unopened. If you are interested in bidding, please complete the enclosed
Finance Dcpl.
(23 I )724-6713 bid forms and return them to:
FAX: (231)724-6768
Fire Deparloncnl
(23 I )724-6792 City of Muskegon/City Hall
FAX: (231)724-6985
Clerk's Office
Income Tax 933 Terrace St.
(231 )724-6770
FAX: (23 1)724-6768 Muskegon, MI 49443
lns r>ccllon Ser vices
(23 I)724-67 15 If you have questions contact Brett Kraley, Equipment Supervisor, at (231) 724-
FAX: (231)728-4371
6937.
Leisure Services
(231 )724-6704
FAX: (231)724- 11 96
Mayor's Office
Sincerel y d.
3
(23 I )724-670 I
FAX: (231)722- 12 14
Planning/Zoning
(231 )724-6702
FAX: (23 1)724-6790
d
Brett Kraley
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Equipment Supervisor
Pollee Deplarlonent
(231 )724-6750
FAX: (231)722-5140
P u blic Works Dept.
(23 1)724-4 100
FAX: (23 1)722-4 188
T1·cnsurer's Office
(231 )724-6720
FAX: (231)724-6768
Water Dilling Depl.
(231 )724-671 8
FAX: (231)724-6768
Wn tcr Fillrallon
(231 )724-4 106
FAX: (231)755-5290
Department of Public Works & Utilities, 1350 E. Keating Street, Muskegon, MI 49441
www.shorelinecity.com
CITY OF MUSKEGON DEPARTMENT OF PUBLIC WORKS
SAND/SNOW FENCE REMOVAL 2006
The City of Muskegon reserves the right to accept or reject any bids, to advertise for bids a
second time, to waive any defects or informalities in the bid and to award the bid as deemed in
the best interest of the City.
MANDATORY PRE-BID MEETING: Wednesday, March 29, 2006 at Pere Marquette Park at
the bathhouse at 2 p.m.
DUE DATE: Monday, April 3, 2006 by 2 p.m. Late bids will not be accepted and will be
returned unopened.
A 5% bid bond in the form of a cashier check or a bid bond must accompany all bids.
All bids must be sealed and marked "SAND/SNOWFENCE REMOVAL".
Bids must be submitted on proposal form provided in the bid packet; bids not submitted on the
proposal form will not be considered. Additional information may be attached.
SEND TO:
City of Muskegon/City Hall
Clerk's Office
93 3 Terrace St.
Muskegon, MI 49443
CITY OF MUSKEGON
REQUEST FOR BID PROPOSALS
The City of Muskegon Department of Public Works is soliciting bids for sand/snow fence
removal at Pere Marquette. Bid packets are available at the:
City's Clerk Office
993 Terrace St
Muskegon, MI 49440
A mandatory pre-bid meeting will be held Wednesday, March 29, 2006 at 2 p.m. at Pere
Marquette at the bath house. All bids must be received in the Clerks Office by Monday, April 3,
2006 at 2:00p.m. local time. If you have any questions, you may contact Brett Kraley,
Equipment Supervisor at (231) 724-6937.
The City of Muskegon reserves the right to accept or reject any bids, to advertise for bids a
second time, to waive any defects or informalities in the bid and to award the bid as deemed in
the best interest of the City.
Sand/Snow Fence Removal Specifications
City of Muskegon
2006
LOCATION:
The portion ofPere Marquette Park known as Lake Michigan Beach from the Coast Guard
Station (north) to the City of Muskegon Water Filtration Plant (south)
DATE:
Work can proceed upon receiving a work order and approval of the Equipment Supervisor. Work
is to be satisfactory completed per Equipment Supervisor or his reps. by May 20, 2006.
Operational hours are between the hours of 6am-8pm. Note: Consideration must be given to
residents regarding noise and time of day. Leveling work will began on the north end of beach
first and proceeds south.
TIME TO COMPLETE WORK:
Contractor may incur $1000 per day penalty if work not completed by May 20, 2006
DESCRIPTION OF WORK:
Note: Not all items listed may be awarded.
Item "A" Snow fence Removal and Beach Leveling
Snow fence must be removed in a manner that will minimize damage to the fence and posts to
preserve it for future use. All fence material is to be rolled in tight rolls not to exceed 50 feet in
length. Fence posts must be removed in such a manner to prevent bending and distortion. All
materials used to attach fence to posts and fence to fence are to be disposed of in an
approved manner. Fence and posts are to be stacked in a central location or on a trailer/truck
provided by the city in the proximity of the job site as designated by the Equipment Supervisor.
Note: non-useable fence and posts are to be separated from good materials and disposed of by
the contractor in an acceptable manner. City will determine non-useable material.
Grading on the beach is to be a gradual slope from the sidewalk edge or road where there is no
sidewalk to the waters edge of Lake Michigan. Where there are sand accumulations from around
stationary objects, terraces and sidewalks shall be removed, deposited on the beach and rough
graded. Some of the deposited sand will be used by the contractor to create a play hill. Final
grades in the volleyball court area to be reasonably level (semi finished). Note: logs and other
such objects natural or man made (tires) are not to be buried. They are to be placed in a
designated area location for the city to haul away. Any sand areas located between concrete
surfaces must be finished to a grade no higher than the surrounding areas.
Item "B" Sand Removal Parking Lots:
In addition to removing snow fence around the parking lot(s) as specified in Item "A" remove
all sand accumulations from parking lots and between the lots in designated areas as marked on
the attached diagram. Remove sand from the bike path. All sand is to be returned to the beach
area and rough graded. Sand areas located between concrete surfaces and parking lots must be
excavated and finished to a grade no higher than the surrounding paved areas as designated on
the attached diagram.
Item "C" Leveling of sand:
Indicated by map "C" same manner as "A"
EQUIPMENT AND TIME:
Bidders must list the type and size of equipment to be used and estimate the total number of days
required to complete the work. Also required is hourly rate of equipment with the operator.
SAND/SNOW FENCE REMOVAL
2006
Item "A" Snow Fence Removal and Beach Leveling: Cost $_ _ _ _ _ _ _ _ _ _(LS)
List equipment, total number of days to complete the work and hourly rate of equipment with operator.
Item "B" Parking Lot(s) Sand and Snow Fence Removal:
Cost $._ _ _ _ _ _ _ _ _(.LS)
List equipment, total number of days to complete the work and hourly rate of equipment with operator.
Note: All items listed MAY NOT be awarded.
, Item "C"
Name of Bidder:
Company:
Company's Address
City:--------·-------- State: Zip:
Phone: ( ) - - - - - - - Fax: E-mail:
Signature of Bidder: Date:
SEND TO: CONTACT PERSON:
City of Muskegon/City Hall Brett Kraley
Clerks Office Equipment Supervisor
933 Terrace St. (231) 724-6937
Muskegon, MI 49443 Fax: (231) 722-6249
NOTE: The City of Muskegon reserves the right to accept or reject any bids, to advertise for bids a
second time, to waive any defects or informalities in the bid and to award the bid as deemed in the best
interest of the City.
MANDATORY PRE-BID MEETING WEDNESDAY, MARCH 29, 2006 AT 2:00 P.M. @ Pere
Marquette Park Bathhouse
ALL BIDS MUST BE SEALED AND MARKED "SAND/SNOW FENCE REMOVAL BID". THE
LAST DAY TO SUBMIT THE BID IS MONDAY APRIL 3, 2006 BY 2:00P.M.
LETTERS OF RECOMMENDATION IN LIEU OF PERFORMANCE BOND
Four letters of sincere recommendation may be presented to the City Manager in lieu of a
performance bond when this Contract is under the amount of $50,000 and the successful
Bidder cannot produce the appropriate performance bond.
To use letters of recommendation for this purpose, your intention to do so must be
disclosed as part of your bid, so that a decision on acceptability can be made prior to the
contract award.
The four letters are to be presented prior to the execution of the Contract Agreement and
must be accompanied by the Statement of Bidder's Qualifications. Each of the four
letters should contain no less than the following information:
THE LETTER OF RECOMMENDATION PACKAGE IS SUBJECT TO CITY MANAGER ANDIOR CITY
COMMISSION APPROVAL PRIOR TO LETTING THE BID OR EXECUTING THE AGREEMENT.
SUMMARY OF INFORMATION TO BE INCLUDED IN EACH LETTER OF
RECOMMENDATION
1. On letterhead of the recommending company, including name, address and
phone number of the recommending company.
2. Include reference to the name of the company being recommended.
3. Include a brief description of the type of each of the projects the recommended
company performed, the total dollars contracted for each, and the date of
construction start and completion under each contract.
4. Include a statement indicating how the company being recommended performed
the work involved under the contracts, whether the recommended company
accomplished the work satisfactorily and within the appropriate time limits of the
contracts.
5. Indicate if there was any default on the part of or litigation as a result of the
recommended company.
6. Indicate if, to the best of knowledge, all subcontractors andlor suppliers of labor
or materials on each project were properly compensated by the company being
recommended.
7. Include a statement the same as, or similar to the following:
"1, on behalf of my organization (or company by name) recommend this company
(or the name of the company being recommended) as responsible and
competent, and I believe they can capably perform construction work similar to
that described in this letter in a timely and satisfactory manner."
LAKE
MICHIGAN
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