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CITY OF MUSKEGON
CITY COMMISSION MEETING
APRIL 26, 2005
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
o CALL TO ORDER:
o PRAYER:
o PLEDGE OF ALLEGIANCE:
o ROLL CALL:
o HONORS AND AWARDS:
A. Richard Mullally. COMMISSIONER SHEPHERD
o INTRODUCTIONS/PRESENTATION:
o CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Manufacturing Week Resolution. COMMUNITY RELATIONS
C. Rezoning Request for Property Located at 1550 W. Sherman Boulevard.
PLANNING & ECONOMIC DEVELOPMENT
D. 2005 Wafer Treatment Chemical Bids. WATER FILTRATION
E. Dump Boxes and Under Body Plows. PUBLIC WORKS
F. Utility Boxes. PUBLIC WORKS
G. Beach Leveling. PUBLIC WORKS
H. TEDF Category F-Granf Application for Park Street. ENGINEERING
I. TEDF Category F-Granf Application for Lakeshore Drive. ENGINEERING
o PUBLIC HEARINGS:
o COMMUNICATIONS:
o CITY MANAGER'S REPORT:
o UNFINISHED BUSINESS:
o NEW BUSINESS:
A. 2005 Healthcare Plan Renewal. FINANCE
B. Group Life and Disability Insurance. FINANCE
C. First Quarter 2005 Budget Reforecast. FINANCE
D. MC Smith & Associates Professional Service Agreement. LEISURE
SERVICES & ENGINEERING
E. Amendment to Leisure Services Fee List. ASSISTANT CITY MANAGER
F. Summer Celebration Special Event Request. ASSISTANT CITY MANAGER
G. Concurrence with the Housing Board of Appeals Notice and Order to
Demolish the following: PUBLIC SAFETY
1. 1261 Sixth (Garage} -Area 10
2. 680 Orchard (Garage}- Area 11
3. 1924 Brunswick
o ANY OTHER BUSINESS:
o PUBLIC PARTICIPATION:
> Reminder: Individuals who would like to address the City Commission shall do the following:
)> Fill out a request to speck form attached to the agenda or located in the back of the room.
)> Submit the form to the City Clerk.
)> Be recognized by the Chair.
)> Step forward to the microphone.
)> State name and address.
)> limit of 3 minutes to address the Commission.
)> (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
o ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS WHO
WANT TO ATTEND THE MEETING UPON TWENTY FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE CONTACT GAIL A.
KUNDINGER, CITY CLERK, 933 TERRACE STREET, MUSKEGON, Ml 49440 OR BY CALLING (231) 724-6705 OR TDD: (231)
724-4172.
CITY OF MUSKEGON State of Michigan
Certificate of Recognition
WHEREAS, Richard Mullally has been recognized as one of 15 individual Hometown Health
Heroes from across Michigan during National Public Health Week; and
WHEREAS, Richard is being recognized for tirelessly working to maintain and improve the
health of our community; and
WHEREAS, it was through his diligence and efforts over the last 15 years that the County of
Muskegon restaurants have gone from a handful of non-smoking to over 130
smoke free restaurants; and
WHEREAS, working with the Lakeshore Lung Society, he has produced certificates thanking
these restaurants for providing their patrons the enjoyment of a "fresh air
environment"; and
WHEREAS, Richard has involved our local youth as well as working together with many
local Muskegon County agencies to increase the impact of his untiring efforts;
and
WHEREAS, his ultimate goal is to make "smoke-free" the norm rather than the exception.
NOW THEREFORE, BE IT RESOLVED, that I, Stephen J. Warmington, on behalf of the City
of Muskegon Commission and the our community present this Certificate of
Recognition to Richard Mullally to show our deep appreciation for his
contributions in reducing the prevalence of second-hand smoke in Muskegon
County's public places and extend our congratulations on being honored as a
Hometown Health Hero.
IN WITNESS WHEREOF, we have hereunto set our hands and cause the seal of the City of
be affixed this 4th day of April 2005.
~~~~~~~-~~g~~u6~w Bill Larson, Vice Mayor
en J. Gawron, Commissioner
KevJB~omm~~~~J
. ) . . .).·. / ..---,,./___
~---···•..<r/:..- ( ,.<;<,.A ·-·--cr--
-t'awrence 0. Spataro, Corl<.missioner
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Gail A. Kundinger, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve the minutes of the Community
Relations Committee that was held on Monday, April 4, 2005; the
Commission Worksession that was held on Monday, April 11, 2005; and
the Regular Commission Meeting that was held on Tuesday, April 12,
2005.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
APRIL 26, 2005
CITY COMMISSION CHAMBERS@ 5:30P.M.
AGENDA
The Regular Commission Meeting of the City of Muskegon was held at City
Hall, 933 Terrace Street, Muskegon, Michigan at 5:30 p.m., Tuesday, April 26,
2005.
Mayor Warmington opened the meeting with a prayer from Pastor Sarah
Johnson of the Word of Truth Outreach after which the Commission and public
recited the Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Warmington, Vice Mayor Bill Larson, Commissioner
Clara Shepherd, Lawrence Spataro, Chris Carter, and Kevin Davis, City Manager
Bryon Mazade, City Attorney John Schrier, and City Clerk Gail Kundinger.
Absent: Commissioner Stephen Gawron (excused)
2005-38 HONORS AND AWARDS:
A. Richard Mullally. Commissioner Shepherd presented a Certificate of
Recognition to Richard Mullally.
2005-39 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve the minutes of the Community Relations
Committee that was held on Monday, April 4, 2005; the Commission Worksession
that was held on Monday, April 11, 2005; and the Regular Commission Meeting
that was held on Tuesday, April 12, 2005.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
B. Manufacturing Week Resolution. COMMUNITY RELATIONS
SUMMARY OF REQUEST: To adopt the resolution declaring the week of May 9th
through May 13th as manufacturing week for Muskegon area First and its
members and partners.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION: The Community Relations Committee
recommended approval at their April 4, 2005. meeting.
D. 2005 Water Treatment Chemical Bids. WATER FILTRATION
SUMMARY OF REQUEST: Recommend endorsement of lowest responsible
bidders to supply aluminum sulfate, sodium hypochlorite, and fluoride for the
water filtration plant.
FINANCIAL IMPACT: Annual cost of $86,020 (based on average annual water
pumped to mains).
BUDGET ACTION REQUIRED: None at this time. These chemicals are budgeted
annually.
STAFF RECOMMENDATION: Staff recommends the Mayor and City Commission
endorse the low bids received and the contract renewal and enter into
contracts with US Aluminate, Rowell Chemical. and Lucier Chemical for
aluminum sulfate, sodium hypochlorite. and fluoride respectively.
E. Dump Boxes and Under Body Plows. PUBLIC WORKS
SUMMARY OF REQUEST: Approval to purchase two dump boxes and under
body plows.
FINANCIAL IMPACT: Total Cost $58,348.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve purchase of two dump boxes and under
body plows from Truck & Trailer Specialties.
F. Utility Boxes. PUBLIC WORKS
SUMMARY OF REQUEST: Approval to purchase three truck utility boxes.
FINANCIAL IMPACT: Total Cost $12,801.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve purchase of three utility boxes from Truck &
Trailer Specialties.
G. Beach leveling. PUBLIC WORKS
SUMMARY OF REQUEST: Approval to award Hitsman Excavating the beach
leveling contract for 2005.
FINANCIAL IMPACT: Total Cost $48,000.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve.
Motion by Commissioner Carter, second by Commissioner Davis to approve the
Consent Agenda with the exception of items C, H, and I.
ROLL VOTE: Ayes: Larson, Shepherd, Spataro, Warmington, Carter, and Davis
Nays: None
MOTION PASSES
2005-40 ITEMS REMOVED FROM THE CONSENT AGENDA
C. Rezoning Request for Property Located at 1550 W. Sherman Boulevard.
PLANNING & ECONOMIC DEVELOPMENT
SUMMARY OF REQUEST: Request to rezone property located at 1550 W. Sherman
Boulevard from B-2 Convenience and Comparison Business to B-4, General
Business.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Staff recommends denial of the request due to lack
of compliance with the future land use map, Master Land Use Plan and zoning
district intent.
COMMITTEE RECOMMENDATION: The Planning Commission voted to deny the
request at their 4/12/05 meeting. Commissioners Spataro, Aslakson, Johnson,
Turnquist, Mazade, Michalski & Warmington voted for denial. T. Harryman and B.
Smith were absent. A second motion to direct staff to develop ordinance
language that would include veterinary clinics, without outdoor kennels, as a
Special Use in a B-2 zone and bring it to the Planning Commission at their May
meeting for review was unanimously approved, with T. Harryman and B. Smith
absent.
Motion by Commissioner Spataro, second by Commissioner Carter to deny the
rezoning request for property located at 1550 W. Sherman.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Carter, Davis, and Larson
Nays: None
MOTION PASSES
H. TEDF Category F-Grant Application for Park Street. ENGINEERING
SUMMARY OF REQUEST: Authorize staff, by adopting the resolution, to submit a
TEDF Category F Grant application requesting funds for the reconstruction of
Park Street between Hackley & Young. This project, if approved, will be
submitted as a joint application between the City and Muskegon Heights since
the street is equally owned by both communities. Local share, which is
estimated at $48,000, for the project will be equally divided between the two
cities with each picking up $24,000 plus one half of the engineering cost.
FINANCIAL IMPACT: The estimated construction share of $24,000 plus one half of
the engineering cost.
BUDGET ACTION REQUIRED: None at this time. However, should you authorize
the submittal; the project will appear on the upcoming CIP for 2006.
STAFF RECOMMENDATION: Authorize staff to submit the grant application.
I. TEDF Category F-Grant Application for Lakeshore Drive. ENGINEERING
SUMMARY OF REQUEST: Authorize staff, by adopting the resolution, to submit a
TEDF Category F Grant application requesting funds for the milling & resurfacing
of Lakeshore Drive between Laketon & McCracken Streets. This project, if
approved, will be submitted as a 2006 project. The estimated cost of the project
is about $240,000 of which the City's share would be about $60,000 (25%) as a
local match share.
FINANCIAL IMPACT: The estimated construction share of $60,000 plus the
engineering cost.
BUDGET ACTION REQUIRED: None at this time. However, should you authorize
the submittal; the project will appear on the upcoming CIP for 2006.
STAFF RECOMMENDATION: Authorize staff to submit the grant application.
Motion by Commissioner Spataro, second by Vice Mayor Larson to approve the
resolutions authorizing staff to submit the TEDF Category F Grant applications
requesting funds for the reconstruction of Park Street and for the milling and
resurfacing of Lakeshore Drive.
ROLL VOTE: Ayes: Spataro, Warmington, Carter, Davis, Larson, and Shepherd.
Nays: None
MOTION PASSES
2005-41 NEW BUSINESS:
A. 2005 Healthcare Plan Renewal. FINANCE
SUMMARY OF REQUEST: To renew healthcare coverage with Priority Health for
2005-2006 incorporating the proposed changes outlined in the memo.
FINANCIAL IMPACT: Reduction in the rate of healthcare cost increase from 9.5%
to 0.88%. This will mean net savings of $169,596.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: As follows:
1. Renew contract with Priority incorporating changes;
2. Amend current Rx reimbursement program;
3. Terminate contract with ECPA and incorporate vision benefits under
Priority Health contract.
COMMITTEE RECOMMENDATION: The labor-management committee met to
discuss these changes.
Motion by Commissioner Spataro, second by Commissioner Davis to approve
the healthcare plan renewal as presented.
ROLL VOTE: Ayes: Warmington, Carter, Davis, Larson, Shepherd, and Spataro
Nays: None
MOTION PASSES
B. Group Life and Disability Insurance. FINANCE
SUMMARY OF REQUEST: To place the city's group life insurance and long-term
disability insurance programs with the intergovernmental Group Life and
Disability Insurance Program offered through MERS (Municipal Employees
Retirement System).
FINANCIAL IMPACT: Reduction in insurance rates, improved program oversight
and possible future benefits by developing a relationship with MERS.
BUDGET ACTION REQUIRED: None at this time. Lower rates will be incorporated
into future budget reforecasts and the 2006 budget.
STAFF RECOMMENDATION: As follows:
1. Authorize staff to place group life and LTD coverage through MERS
effective June 1, 2005. There is no change in benefit levels.
2. Authorize staff to terminate current contracts for life insurance
(Jefferson Pilot) and LTD (The Principal).
Motion by Commissioner Carter, second by Vice Mayor Larson to approve the
group life and disability insurance through MERS.
ROLL VOTE: Ayes: Carter, Davis, Larson, Shepherd, Spataro, and Warmington
Nays: None
MOTION PASSES
C. First Quarter 2005 Budget Reforecast. FINANCE
SUMMARY OF REQUEST: At this time staff is transmitting the First Quarter 2005
Budget Reforecast which outlines proposed changes to the original budget that
have come about as result of changes in policy priorities, labor contracts,
updated economic conditions, or other factors. For the next meeting, an action
item will be placed on the agenda for adoption of the second quarter budget
reforecast together with any additional changes deemed necessary by
Commissioners.
FINANCIAL IMPACT: First quarter proposed changes to the General fund are
relatively minor. The most recent information from the state indicates that 2005
state shared revenues will be $13,657 less than originally projected. A state
revenue conference is scheduled for May at which time further information may
emerge. A more significant shortfall is forecast for the CDBG allocation to the
General Fund: the original budgeted amount of $400,000 has been reduced to
$250,000 reflecting the deterioration of CDBG revenues. Other general fund
revenues appear to be in line with original projections. Proposed expenditure
changes to the General Fund are minor resulting in an overall $5,348 increase in
projected costs. This figure incorporates the change resulting from the
personnel adjustments related to the housing inspections matter.
The most significant change included in the first quarter reforecast is in the Public
Improvement Fund. Two new fire trucks ($800,000) and Fisherman's Landing
improvements ($175,000) have been added. At the time the original budget
was prepared, it was thought that one truck would be under contract in 2004.
This did not occur and, since that time, it has become apparent from rising
maintenance costs that a second truck is warranted. The Fisherman's Landing
improvements have been previously discussed and involve an agreement for
the Fisherman's Landing group to repay the City over time.
BUDGET ACTION REQUIRED: Self-explanatory.
STAFF RECOMMENDATION: The City Commission should review the Reforecast to
ensure it reflects their policy initiatives. At the next City Commission meeting,
staff will request formal approval of the Reforecast and related budget
amendments.
No action taken on this item.
D. MC Smith & Associates Professional Service Agreement. LEISURE
SERVICES & ENGINEERING
SUMMARY OF REQUEST: To approve a professional service agreement with M.C.
Smith Associates and Architectural Group to provide engineering services for
Phase I construction of the Lakeshore Trail.
FINANCIAL IMPACT: Approximately $116,000.
BUDGET ACTION REQUIRED: None, funded through bond issue.
STAFF RECOMMENDATION: Approve.
Motion by Commissioner Spataro, second by Commissioner Carter to approve
the professional service agreement with M.C. Smith Associates and Architectural
Group.
ROLL VOTE: Ayes: Larson, Shepherd, Spataro, Warmington, Carter, and Davis
Nays: None
MOTION PASSES
E. Amendment to Leisure Services Fee List. ASSISTANT CITY MANAGER
SUMMARY OF REQUEST: Per a citizen request. the Leisure Services Board
reviewed the 2005 Fee List and recommends changing the Open Swim Youth
and Adult fees from $2 to $1 (youth) and from $5 to $3 (adult). The Board
expressed concern about the potential negative impact (curtail participation)
that the increased costs could have on families- especially, Inner-City families.
FINANCIAL IMPACT: Potential revenue loss.
BUDGET ACTION REQUIRED: None at this time.
COMMITTEE RECOMMENDATION: The Leisure Services Board recommends
approval.
Motion by Commissioner Carter, second by Commissioner Spataro to approve
the request to change the open swim youth and adult fees.
ROLL VOTE: Ayes: Larson, Shepherd, Spataro, Warmington, Carter, and Davis
Nays: None
MOTION PASSES
F. Summer Celebration Special Event Request. ASSISTANT CITY MANAGER
SUMMARY OF REQUEST: Summer Celebration is requesting services for its 2005
festival. This year's event will be held on Thursday, June 30 through Sunday, July
10. Except for minor changes involving dates and times, their 2005 requests are
similar to last year's- 2004 which were granted. One notable addition to their
'05 request is the creation of a Bistro on Clay Avenue between 3rd and 4th Street
where wine by the glass and beer will be available during the Craft Show days
(July 1, 2, & 3). Staff continues to work with event coordinators regarding details
involving their requests.
With one notable exception, mowing the Mart Dock property at the end of 3rd
by Noon 6/29, the Leisure Services Board recommends approval of Summer
Celebration's requests (which include the waiver of rental fees for equipment
borrowed ... ) contingent upon their compliance with City policies and
guidelines, ordinances and other regulations.
FINANCIAL IMPACT: Rental fee waiver cost is Not Known. but total cost is not
expected to exceed $5,000.
BUDGET ACTION REQUIRED: None.
STAFF/COMMITTEE RECOMMENDATION: With one notable exception, mowing
the Mart Dock property at the end of 3rd by Noon 6/29, the Leisure Services
Board recommends approval of Summer Celebration's request (which include
the waiver of rental fees for equipment borrowed ... ) contingent upon their
compliance with City policies and guidelines, ordinances and other regulations.
Motion by Commissioner Shepherd, second by Commissioner Spataro to
approve the Summer Celebration special event request.
ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Carter, Davis, and Larson
Nays: None
MOTION PASSES
G. Concurrence with the Housing Board of Appeals Notice and Order to
Demolish the following: PUBLIC SAFETY
SUMMARY OF REQUEST: This is to request that the City Commission concur with
the findings of the Housing Board of Appeals that the structures are unsafe,
substandard, a public nuisance and that they be demolished within thirty (30)
days. It is further requested that administration be d irected to obtain bids for the
demolition of the structures and that the Mayor and City Clerk be authorized
and directed to execute a contract for demolition with the lowest responsible
bidder.
1. 1261 Sixth (Garage)- Area 10
FINANCIAL IMPACT: CDBG Funds.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To concur with the Housing Board of Appeals
decision to demolish.
2. 680 Orchard (Garage)- Area 11
FINANCIAL IMPACT: CDBG Funds.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To concur with the Housing Board of Appeals
decision to demolish.
3. 1924 Brunswick
FINANCIAL IMPACT: General Funds.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To concur with the Housing Board of Appeals
decision to demolish.
Motion by Commissioner Spataro, second by Vice Mayor Larson to concur with
the Housing Board of Appeals decision to demolish 1251 Sixth - garage; 680
Orchard -garage; and 1924 Brunswick.
ROLL VOTE: Ayes: Spataro, Warmington, Carter, Davis, Larson, and Shepherd
Nays: None
MOTION PASSES
ADJOURNMENT: The City Commission Meeting adjourned at 6:26p.m.
Respectfully submitted,
LO. ~~
Gail A. Kundinger, MMC
City Clerk
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Community Relations Committee
RE: Manufacturing Week Resolution
SUMMARY OF REQUEST: To adopt the resolution declaring the week
of May gth through May 131h as manufacturing week for Muskegon Area
First and its member and partners.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION: The Community Relations
Committee recommended approval at their April 4, 2005, meeting.
City of Muskegon
Resolution #2005-39(b)
RESOLUTION TO DECLARE THE WEEK OF MAY 9TH THROUGH MAY 13TH
MANUFACTURING WEEK FOR MUSKEGON AREA FIRST AND ITS MEMBER AND PARTNERS
WHEREAS , Muskegon County's heritage as a manufacturing region has earned it respect throughout the
state of Michigan and continues to open new oppmtunities as a leader in manufacturing processes,
technology and industry specific training and education; and
WHEREAS, Muskegon County manufacturing enterprises pay millions of dollars in taxes to support local
schools and municipalities; and
WHEREAS, nearly 14,000 of Muskegon County's workers are directly employed in manufacturing
activities at over 300 companies; and
WHEREAS, Muskegon County manufacturing generates nearly $3 billion in sales; and
WHEREAS, Muskegon County manufacturing firms contribute nearly $500 thousand rn Corporate
Community Giving; and
WHEREAS, manufacturing contributes one-third of all corporate taxes collected by state and local
governments; and
WHEREAS, manufacturing grows the economy more than any other economic sector: every $1 m
manufactured goods generates $1.43 worth of additional economic activity; and
WHEREAS, manufacturing creates wealth within Muskegon County by adding value to raw materials
through the application of people skills and investment in tools, energy and technology.
NOW, THERFORE BE IT RESOLVED that Muskegon Area First salutes Muskegon County
manufacturers and honors their contributions to the community, particularly the week of May 9th through
13th with a week of manufacturing events hosted by Muskegon Area First and the Manufacturers Council.
Adopted the 26th day of April, 2005
Ayes: Larson, Shepherd, Spataro, Warmington, Carter, and Davis
Nays: None
Absent: Gawron
CERTIFICATION
2005-39(b)
This resolution was adopted at a regular meeting of the City Commission, held on April
26, 2005. The meeting was properly held and noticed pursuant to the Open Meetings Act
ofthe State of Michigan, Act 267 ofthe Public Acts of 1976.
CITY OF MUSKEGON
Gail A. Kundinger, MMC
City Clerk
Date: April 26, 2005
To: Honorable Mayor and City Commission
From: Water Filtration Plant
RE: 2005 Water Treatment Chemical Bids
SUMMARY OF REQUEST:
Recommend endorsement of lowest responsible bidders to supply
aluminum sulfate, sodium hypochlorite, and fluoride for the water
filtration plant
FINANCIAL IMPACT:
Annual cost of $86,020.00 (based on average annual water pumped to
mains).
BUDGET ACTION REQUIRED:
None at this time. These chemicals are budgeted annually.
STAFF RECOMMENDATION:
Staff recommends the Mayor and City Commission endorse the low bids
received and the contract renewal and enter into contracts with US
Aluminate, Rowell Chemical, and Lucier Chemical for aluminum sulfate,
sodium hypochlorite, and fluoride respectively.
MEMORANDUM
4/18/05
TO: M. AL-SHA TEL, DEPUTY DPW
FROM: R. VENEKLASEN, WATER FILTRATION
RE: ANNUAL CHEMICAL BIDS- WATER TREATMENT
BACKGROUND
In 1996 the Water Filtration Plant began the process of competitively bidding water
treatment chemicals jointly with the cities of Grand Haven, Grand Rapids, Wyoming and
Holland. These group bids are commonly addressed as the "West Michigan
Cooperative Purchasing Group". The original bids (1996) allowed for contract renewal in
two or three year intervals.
HISTORICAL CHEMICAL COSTS
This process has worked in the City's favor as the cost for chemicals has remained low
over the years and increases have typically be modest.
YEAR ALUMINUM SULFATE CHLORINE FLUORIDE
1996 136.29 395.00 138.80
1997 125.00 332.00 129.00
1998 125.00 332.00 {gaseous chlorine) 129.00
1999 125.00 107.67 (sodium hypochlorite) 141.50
2000 136.50 107.67 141.50
2001 136.50 107.20 145.00
2002 136.05 107.20 142.30
2003 136.50 107.20 142.30
2004 146.94 98.00 146.30
Historical annual average chemical use in tons, based on annual water pumpage is:
CHEMICAL TONS
Aluminum Sulfate 210
Sodium Hypochlorite 300
Fluoride 70
CHEMICAL BIDDING FOR 2005
The bidding process is performed by the City of Grand Rapids purchasing department
with bidding solicited for the City, the West Michigan Cooperative, and the City along
with the West Michigan Cooperative for aluminum sulfate and fluoride. The City of
Holland purchasing department solicits bids for sodium hypochlorite as Grand Rapids
does not use hypochlorite as a disinfectant.
This year aluminum sulfate and fluoride were bid by Grand Rapids because the third
year of the contract had been reached. The sodium hypochlorite was bid after one year
of three because the vendor desired a significant price increase exceeding that indicated
in the contract.
Once again the West Michigan Cooperative Purchasing Group received the most
favorable bids. The low bids are as follows:
FLUORIDE $156.30
Lucier Chemical Ind., Ltd.
PO Box 49000
Jacksonville, FL 32240
ALUMINUM SULFATE $149.52
US Aluminate Co. Inc. (USALCO)
9411 Philadelphia Rd., Suite H
Baltimore, MD 21237
SODIUM HYPOCHLORITE $145.60
Rowell Chemical Corp.
2525 Cabot Drive
Lisle, IL 60532
Prices are "per Ton" FOB each water plant.
RECOMMENDATION
It is my recommendation the Mayor and City Commission endorse the three low bids
received by the West Michigan Cooperative Purchasing Group for aluminum sulfate,
fluoride, and sodium hypochlorite.
TABULATION OF BIDS
LIQUID SODIUM HYPOCHLORITE
April IS, 2005
Alexander K.A. Rowell Webb
Chemical Steel Chemical Chemical
(Manufacturer-Rowell
Chemical)
West MI
Cooperative
Purchase
Agencies $162.87/ton $149.80/ton $145.60/ton
Year I $.815/gallon $.749/gallon $. 7325/gallon $. 792/gallon
Year2 No Bid No Bid No Bid No Bid
Year3 No Bid No Bid No Bid No Bid
City of Holland
Year 1 $157.87/ton $149.80/ton $149.60/ton
$. 79/gallon $.749/gallon $. 7525/gallon $. 771/gallon
Year2 No Bid No Bid No Bid No Bid
Year3 No Bid No Bid No Bid No Bid
·--
~~~~Ut LUU~ ~U.UO '-t.Lt:.J::l.LOLL:'trJ
PAGE 02/02
BID REF #885-77-09
PAGE2
YEAR l YEAR2 YEAR3
!. PURCHASE. UQUID ALUMINUM Sl.l'LFATE. FOR USE IN PRODUCTION
OF POT ABLE WATER, PRODUCT BID SHALL CONFORM WITH AWWA
STANDARD B403-93, ANSI/NSF STANDARDS 60 AND 61, OR MOST RECENT
STANDARDS THEREOF. PRODUCT BID Sll:ALL BE MANUFACTURED
FROM ALUMINA TRIHYDRATE (ATH), Sll:ALL NOT EXCEED 75PPM IRON
CONTENT. SHIPPED IN MANUFACTURERS OWNED AND OPERATED
TANK TRUCK.
OPTION II: WEST MICIHGAN COOPERATIVE
PURCHASE AGENCIES:
lB. J.,I70TONS LIQUID ALUMINUM SULFATE, WE!GHT $149.52 ffON$149.52rroN$149.52 !TON
SHALL BE BASED ON DRY WEIGHT (17%).
SPECIFY rANKER SIZE: 4 5 , 0 0 0 lb s .
SPECIFYMANUFACTURERUS 1\lumimite PRODUCT NAME AJ urn BID.
OPTION HI: CITY OF GRAND RAPIDS AND WEST MICHIGAN
COOPERATIVE PURC.HASE AGENCIES:
!C. 2,000 TONS LIQUID ALUMINUM SULFATE, WEIGHT $149.52 rroN $1:49.52 rroN $ 149.52 rroN
SHALL BE BASED ON DRY WEIGHT (1 7%).
SPECIFY TANKER SIZE: 4 5. 000 lbs.
SPECIFY MANUFAC'I:URER US Alumina ta>RODUCT NAME_. Alum BID.
2. LUMP SUM EMERGENCY DEUVERY COST, SHALL BE
CHARGED PER OCCURRENCE AS DIRECTED
BY THE DESIGNATED PROJECT MANAGERS, Dry Ton
Dry Ton Dry Ton
FREIGHT/SHIPPING CHARGES ONLY. SHALL
INCLUDE ALL TRAVEL. LABOR, EQUIPMENT,
AND INCIDENTALS, PRODUCT TO BE CHARGED
AT BID PRICING PROPOSED, FIT FOR THE
INTENDED USE OF THE CITY.
BIDDER US Aluminate Co., Inc. (USALCO)
FOR REFERENCE USE ONLY
... BID TAB
BID REF 11885-77-GS ITEM1A JTEM1B ITEM 1C ITEM2
BID OPENING DATE: MARCH 28, 2005 830TONS: 1170TONS: 2000 TONS: UOUID EMERGENCY
'' FOR: CHEMICALS, ALUMINUM SULFATE UQUID A~:.NUM UQUID ALUMINUM ALUMINUM SULFA~
~~ERY
# BIDDERS SOLICITED: 24 SULFA SULFATE WEST CITY OF GRAND WEST CO PER
'~ Ml CO-O:r~~ENCIES Ml co-o:,.~~ENCIES ~~.~~E
~~~~~:~ C~ciNGR
YEAR1
YEAR2
$176.94 ...,,,.~ 880.00
GENERAL CHEMICAL
$186.94 $373.1180.00
"""a.< ~•o• """ nn
I'
v US ALUMINATE
$1.49.52 ~149.52 /'i"149.52 ......., !t2!l9 000.40
• ~149.52 !;149.52 J '149.52 ] ~29911M.40
• •1..c<>~2 •140 •• \ t1.<0.<? .I
•
' C&S CHEMICALS
S232.00 $232.00 sm.oo $232.00
S23200 $232..00 =.oo $232.00
=.oo $230.00 .,,_00 $:>3?00
'
'
APPUED SPECIALTIES
KEMIRON COMPANIES NO BID
-
FOR REFERENCE USE ONLY
BID TAB
BID REF #885-66-04 ITEM1A ITEM1B ITEM lC ITEM2
BID OPENING DATE: MARCH 24, 2005 320TONS: 420TONS: 740 TONS: HYDRO- EMERGENCY
,,• FOR: CHEMICALS, HYDROFLUOSILICIC ACID
o BIDDERS SOUCITED: 16
HYDROFLUO-
SILICIC ACID
HYOROFLUO-
SILICIC ACID WEST
~~SIUCIC ACID,
OF GRAND WEST
c=.ERY
C PER
~
~~~e:''J: C~o,jNGR. Ml CO.O~~ENCIES Ml CO~~gENCIES o~~~':.';~E
YEAR1
YEAR2
$156.30 $156.30 / $156.30 " \ $2.816.75
--
/LCI,LTD
S156.30
~1R1""
$156.30
$1A1.30_
(
\,.
$156.30
01A1.30 /
J $2816.75
$3 . ,• •~
$196.00 $196.00 $196.00 $450.00
5
< ALEXANDER CHEMICAL
< $204.00 $204.00 $204.00 $475.00
.'
< $?08.00 S2Mnn ~ona_oo $=nn
'
< $175.00 $175.00 $175.00 . $17JWO
'
< SOLVAY FLUORIDES
$175.00 $175.00 $175.00 $175.00
$175.00 $175.00 t17~.no ~175.00
Date: 04/26/05
To: Honorable Mayor and City Commission
From: DPW
RE: Dump boxes and under body plows
SUMMARY OF REQUEST: Approval to purchase 2 dump boxes and under
body plows.
FINANCIAL IMPACT: Total Cost $58,348.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve purchase of 2 dump boxes and under
body plows from Truck & Trailer Specialties.
Memoranchnn
To: Honorable Mayor and Commissioners
From: DPW
Date: 4/19/2005
Re: Dump boxes and under body plows
The Equipment Division has solicited bids to install the dump boxes
and underbody scrapers on the two trucks that we ordered in February.
The bid calls for furnishing of material and complete installation of all
the components used to outfit these trucks.
We recommend that we accept the bid from Truck & Trailer
Specialties as they have installed equipment for the City of Muskegon
for the last several years and we have been more than satisfied with their
work. They are also low bid. (See attachment)
1
2 Dump boxes and under body plows
Bid
Shults Equipment $ 63,958.00 .
P.O. Box 127
Ithaca Mi. 48847
Hyde Equipment $ 66,940.00
Box 368
Petoskey Mi. 49770
Truck & Trailer Specialties . $ 58,348.00
6726 Hanna Lake Rd
Dutton Mi.
Date: 04/26/05
To: Honorable Mayor and City Commission
From: DPW
RE: Utility Boxes
SUMMARY OF REQUEST: Approval to purchase 3 truck utility boxes.I
FINANCIAL IMPACT: Total Cost $12,801.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve purchase of three utility boxes from
Truck & Trailer Specialties.
Hoekstra Allied Truck Truck & Trailer
Type of Purchase 280 36th St. 5125 Clay Rd. 6726 Hanna Rd
Grand Rapids Mi. Grand Rapids Mi. Dutton Mi.
3 Utility Boxes $13,800.00 $13,373.00 $12,801.00
Memorandum
To: Honorable Mayor and Commissioners
From: Brett Kraley
Date: 4119/2005
Re: Utility Boxes
The Equipment Division has ordered three replacement tlucks that are going to
be used as construction trucks in the water department. The water department has
requested that these trucks be equipped with utility boxes for tools and parts storage.
This is the standard set-up for our construction trucks and was budgeted for. When
we ordered the trucks, we opted to delete the standard boxes, which saved us over
$1500.
We currently have boxes from the top manufactures and after comparing cost
and quality we decided on the Rawson-Koeuig boxes. Truck & Trailer Specialties
are the area sales representatives for Rawson-Koenig.
In accordance with established purchasing policy, we are requesting pennission to
purchase three utility boxes from Truck & Trailer Specialties.
1
Utility Body April 19, 2005
2
Date: 4/26/05
To: Honorable Mayor and City Commission
From: DPW
RE: Beach Leveling
SUMMARY OF REQUEST: Approval to award Hitsman Excavating the beach
leveling contract for 2005.
FINANCIAL IMPACT: Total Cost $48,000.00
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approve purchase.
Memorandum
To: Honorable Mayor and City Commissioners
From: DPW
Date: 4/26/05
Re: Beach Leveling
The Depm1ment of Public Works has again solicited bid for the snow fence
removal and beach leveling. This work was previously done in house but due to the
extreme wear and tear on our equipment and the high cost of renting equipment, we
began outsourcing this activity last year.
Bid packets were distributed to contractors at a pre-bid meeting held a Pere
Marquette Park. (Attached is a summery of bids.)
In accordance with established policy, we are requesting permission to award
the 2005 beach leveling contract to Hitsman Excavating.
1
2005 Beach Leveling
Hitsman JSN Excavating . McCormick Sand Heyboer Excavating Felco Contractor:
107 California 432 Farr 955 S 102 17340 Hayes 856 Pulaski
N. Muskegon Muskegon Shelby Grand Haven Muskegon
Beach leveling $48,000.00 $61,000.00 $65,000.00 $61,700.00 $55,800.00
per contract
Commission Meeting Date: April 26, 2005
Date: April15,2005
To: Honorable Mayor and City Commissioners
From: Planning & Economic Development
RE: Rezoning request for property located at 1550 W. Sherman
Boulevard
SUMMARY OF REQUEST:
Request to rezone property located at 1550 W. Sherman Boulevard from B-2
Convenience and Comparison Business to B-4, General Business.
FINANCIAL IMPACT:
None
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Staff recommends denial of the request due to lack of compliance with the future land
use map, Master Land Use Plan and zoning district intent.
COMMITIEE RECOMMENDATION:
The Planning Commission voted to deny the request at their 4/12/05 meeting.
Commissioners Spataro, Aslakson, Johnson, Turnquist, Mazade, Michalski &
Warmington voted for denial. T. Harryman and B. Smith were absent.
A second motion to direct staff to develop ordinance language that would include
veterinary clinics, without outdoor kennels, as a Special Use in a B-2 zone and bring it
to the Planning Commission at their May meeting for review was unanimously
approved, with T. Harryman and B. Smith absent.
4/15/2005
CITY OF MUSKEGON
RESOLUTION #2005-40(c)
RESOLUTION OF DENIAL FOR REZONING REQUEST
WHEREAS, a request to rezone property located at 1550 W. Sherman Boulevard was
considered by the Planning Commission, and;
WHEREAS, a public hearing on the request was held by the Planning Commission on
April 14, 2005, and;
WHEREAS, the Planning Commission recommended denial of the request because it is
not consistent with the future land use map, Master Land Use Plan and zoning district
intent.
NOW, THEREFORE, BE IT RESOLVED that the rezoning request is hereby denied.
th
Adopted this 26 day of April, 2005.
Ayes: Shepherd, Spataro, Warmington, Carter, Davis, and Larson
Nays: None
Absent: Gawron
I hereby certify that the foregoing constitutes a true and complete copy of a resolution
adopted by the City Commission of the City of Muskegon, County of Muskegon,
Michigan, at a regular meeting held on April26, 2005. . J
~o ,~~
Gail A. Kundinger, MMC
City Clerk
Staff Report [EXCERPT]
CITY OF MUSKEGON
PLANNING COMMISSION
REGULAR MEETING
April 12, 2005
Hearing; Case 2005-14- Request to rezone the property located at 1550 W. Sherman
Boulevard from B-2, Convenience and Comparison Business B-4, General Business, by PHP
Real Estate for Clarke Animal Hospital/Glen Park.
BACKGROUND
Applicant: PHP Real Estate for Clarke Animal Hospitai/Glenpark.
Property Address/Location: 1550 W. Sherman Boulevard
Request: Rezone from B-2, Convenience and Comparison Business to B-4,
General Business
Present Land Use: Vacant commercial
Zoning: B-2, Convenience and Comparison Business
STAFF OBSERVATIONS
I. The building was previously occupied by a commercial fireplace and wood stove
storefront. It has been vacant since the previous use went out of business a couple of
years ago.
2. The property to the north on Montague Street is zoned R-1, and there is a house located
inunediately behind this site. The property to the west and east is zoned B-2, and across
the street to the south is Roosevelt Park.
3. The applicant would like to purchase the property to relocate his veterinary clinic fi-om
1703 W. Sherman in Norton Shores.
4. A veterinary clinic is not allowed, even through a Special Use Permit, in a B-2 zone,
but is listed as a principle use in a B-4 zone.
6. A use variance is not an option in this case, since all of the facts and conditions do not
exist that would allow the ZBA to grant a variance.
7. Other commercial uses included in the B-2 zoning on that block include a bank,
restaurant, and non-profit agency.
8. Rezoning of this particular piece of property would constitute a "spot zone", which is
discouraged , since it creates a zone for a specific property, suggesting favoritism.
9. Since this staff report was completed on March 31 '', and the notice letters went out on
March 30'h, no comments have been received.
3
4
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5
ORDINANCE EXCERPTS
B-2 Convenience and Comparison Business
ARTICLE XI- B-2 CONVENIENCE AND COMPARISON BUSINESS DISTRICTS
PREAMBLE
The B-2 Convenience and Comparison Business Districts are designed for the convenience and
community shopping needs of residents in the Muskegon Area, and they are intended to be
located in planned groups near the intersection of major thoroughfares. All business
establishments shall be retail or service establishments dealing directly with consumers, and all
goods produced on the premises shall be sold at retail on the premises where produced. All
business, servicing or processing, except off-street parking or loading, shall be conducted within a
completely enclosed building, unless otherwise provided by this Ordinance and specifically
approved by the City.
SECTION 1100: PRlNCIPAL USES PERMITTED
In a B-2 Convenience and Comparison Business District no building or land shall be used and no
building shall be erected, structurally altered, or occupied except for one (1) or more of the
following specified uses, unless otherwise provided for in this Ordinance:
1. Any generally recognized retail business which supplies commodities such as: groceries,
meats, dairy products, baked goods or other foods, drugs, drygoods, and notions or
hardware.
2. Personal service establishments such as: shoe repair, dry cleaning shops, tailor shops,
beauty parlors, barber shops, banks and savings and loan offices, pharmacist and
laboratories, or any service establishment of an office-showroom or workshop nature of an
electrician, decorator, dressmaker, tailor, shoemaker, baker, printer, upholsterer, appliance
repair, photographic reproduction, and similar establishments that require a retail character
no more objectionable than the aforementioned.
3. Restaurants, or other places serving food.
4. Professional offices of doctors, lawyers, dentists, chiropractors, architects, engineers,
accountants, and similar or allied professions. Offices may be pennitted for similar or
allied professions. Offices may be pennitted for applied technology, light technological
research, research and development facilities with laboratories, but no industrially
oriented production facilities shall be permitted.
6
5. Office buildings for any of the following types of occupations: executive, administrative
and professional.
6. Post offices and other governmental office buildings.
7. Newspaper offices and printing offices.
8. Private clubs, lodge halls, social, and similar organizations, including assembly or rental
halls.
9. Contractor's offices, with associated indoor storage. [amended 6/02]
a. All associated storage must be contained within a structure, and such structure
dedicated to storage shall not exceed five thousand (5,000) square feet in size.
b. No toxic, hazardous or noxious materials shall be stored on the site.
10. Recording studios. [amended 8/02]
11. Residential uses as part of a building in this business zone shall be allowed upon issuance
of a Certificate of Occupancy from the Department of Inspections, but provided that the
minimum lot area requirements of the RM-2 District are met.
12. Accessory buildings and accessory uses customarily incidental to the above Principal Uses
Permitted.
13. Uses similar to the above Principal Uses Permitted.
SECTION 1101: SPECIAL LAND USES PERMITTED
The following uses, and their accessory buildings and accessory uses, shall be permitted under the
purview of Section 2332 after review and approval of the use (and a site plan, if required) by the
Planning Commission, after Public Hearing, subject to the applicable conditions, and any other
reasonable conditions imposed by the Planning Commission. A site plan shall not be required
when no external changes are made to the buildings or properties.
1. Automobile service stations for the sale of gasoline, oil, tires, muffler tune up, not
including major repair such as engine rebuilding, undercoating, and similar industrially
oriented activities, and subject further to the following:
a. The curb cuts for ingress and egress to a service station shall not be permitted at
such locations that will tend to create traffic hazards in the streets inunediately
adjacent thereto. Entrances shall be no less than twenty-five (25) feet from a street
intersection (measured from the roadway) or from adjacent residential property,
and subject to other ordinances of the City.
7
b. The minimum lot area shall be ten thousand (1 0,000) square feet, and so arranged
that ample space is available for motor vehicles which are required to wait.
c. There shall be provided, on those sides abutting or adjacent to a residential district,
a four foot (4') completely obscuring wall or fence. The height of the wall or fence
shall be measured from the surface ofthe ground.
d. All lighting shall be shielded from adjacent residential districts and from abutting
streets.
e. All rest rooms doors shall be shielded from adjoining residential property.
2. Banks with drive-in facilities, when said drive-in facilities are incidental to the principal
function.
3. Business in the character of a drive-in restaurant, or open front store, subject to the
following:
a. A setback of at least sixty (60) feet shall be provided from the street right-of-way
line of any existing or proposed major thoroughfare.
b. Ingress and egress points shall be located at least sixty (60) feet from the
intersection of any two (2) streets
4. Churches and other facilities normally incidental thereto subject to the following
conditions:
a. The site shall be so located as to provide for ingress and egress from said site
directly onto a major or secondary thoroughfare.
b. The principal buildings on the site shall be set back from abutting properties zoned
for residential use not less than thirty (30) feet.
c. Buildings of greater than the maximum height allowed in Section 2100 may be
allowed provided front, side, and rear yards are increased above the minimum
requirements by one (1) foot for each foot of buildings that exceeds the maximum
height allowed.
5. Hotels, motels, sleeping inns and other facilities normally incidental thereto subject to the
following conditions:
a. The maximum length of stay at the facility shall not be greater than fourteen (14)
consecutive days.
b. Kitchen facilities may be allowed for some or all of the guest units, at the
discretion of the Planning Commission, provided that not more than fifty percent
8
(50%) of the units have such facilities.
c. The minimum floor area of each guest unit shall contain not less than two-hundred
(200) square feet. Each guest unit shall contain a private rest room.
d. The minimum lot area shall be one-half (1/2) acre with a minimum width of
seventy-five (75) feet. For any new development containing less than one (I) acre
there shall be at least sixteen hundred (1600) square feet oflot for each guest rental
unit. ln no case is a development to exceed 24 total units.
e. Parking shall be provided on-site.
f. The Planning Commission may require a common open space area of one hundred
(I 00) square feet per unit with tables and seating. This area may be located in the
required setback.
6. Stores selling second hand merchandise, subject to the following: [amended 12/01]
a. The site shall be located within or adjacent to an established, identifiable
commercial corridor.
b. The store will be associated with a bona fied charitable organization, such
as but not limited to 501(c)3 organizations.
7. Business schools, or private schools operated for profit. Examples of private schools
permitted herein include, but are not limited to, the following: dance schools, music and
voice schools, and art studios: [amended 5/02]
c. Parking is required to be provided on the same site as the building. Shared
parking will be allowed, if it is irrevocable, and if it will not consume any parking
needed for a separate use.
8. Contractor's offices, with associated indoor storage of over five thousand (5,000) square
feet in size. [amended 6/02]
a. All associated storage must be contained within a structure.
b. No toxic, hazardous or noxious materials shall be stored on the site.
9. Live music concert halls, under the following conditions: [amended 8/02]
a. The business will operate in such a manner as to comply with the Noise Ordinance
enacted by the City of Muskegon. No music (either live or piped) will be
permitted outside the building.
b. The business will not be permitted to serve alcohol at any time to any person.
9
c. The business will maintain security staff, both inside aud outside the building, at
all times when open to customers. Loitering will not be permitted on or around
the site.
d. The business will not operate between the hours of 3:00 a.m. aud 8:00 a.m. No
person of 16 years of age or younger will be permitted within the business after
midnight aud must directly exit the premises after that time.
e. The site aud general vicinity will be maintained aud litter-free, aud will be checked
for litter every day before opening.
£ Security lighting will be provided for the site.
10. Self-setve, coin operated, automobile car wash, enclosed in a building.
11. Accessory buildings aud accessory uses customarily incidental to auy of the above Special
Land Uses Permitted.
12. Uses similar to the above Special Laud Uses Permitted.
SECTION 1102: PLANNED UNIT DEVELOPMENTS
Planned developments may be allowed by the Planning Commission under the procedural
guidelines of Section 2101. The intent of Planned Unit Developments in the B-2 Convenience
aud Comparison Business Districts is to allow mixed laud uses which are compatible to each
other, while prohibiting nonresidential uses which would not be compatible or harmonious with
residential dwellings.
SECTION 1103: AREA AND BULK REQUIREMENTS [amended 4/00]
1. Minimum lot size: 10,890 sq. feet.
2. Maximum lot coverage:
Buildings: 70 %
Pavement: 25 %
3. Lot width: 100 feet (shall be measured at road frontage unless a cul-de-sac, then measured
from setback).
4. Width to depth ratios: The depth of auy lot(s) or parcel(s) shall not be more than three (3)
times longer its width.
5. Height Limit:
Maximum height: 2 stories or 35 feet
Minimum height: 2 stories or 35 feet.
10
Minimum heights are in the form of an "overlay district" on the following street
corridors:
Western Avenue; from Ninth Street to Pine Street.
Clay Avenue; from Seventh Street to Fourth Street.
Pine Street; from Western Avenue to Apple Avenue.
Height measurement: In the case of a principal building, the vertical distance measured
from the average finished grade to the highest point of the roof surface where the building
line abuts the front yard, except as follows: to the deck line of mansard roofs, and the
average height between eaves and the ridge of gable, hip, and gambrel roofs (see Fignre 2-
2). If the ground is not entirely level, the grade shall be determined by averaging the
elevation of the ground for each face of the building (see Fignre 2-4).
6. Front Setbacks: [amended 1/05)
Minimum:
Expressway or Arterial Street: 30 feet
Collector or Major Street: 20 feet
Minor Street: 10 feet
Maximum:
Expressway, Arterial Street or Major Street: 50 feet
Collector Street: 40 feet
Minor Street: 30 feet
7. Rear setback: 10 feet
8. Setback from the ordinarv high water mark or wetland: 75 feet (principal structures only).
9. Side setbacks:
1-story: 8 feet and 12 feet
2-story: 10 feet and 14 feet
Note, setback measurement: All required setbacks shall be measured from the right-of-
way line to the nearest point of the determined drip line of buildings. [amended 10/02)
10. Zero lot line option: New principal buildings may be erected on the rear lot line and/or
one side lot line provided: [amended 10/02)
a. The building has an approved fire rating for zero-lot line development under the
building code.
b. The building has adequate fire access preserved pursuant to fire code
requirements.
c. The zero lot line side is not adjacent to a street.
11
d. A maintenance access easement is granted by the adjacent property owner and
recorded with the County Register of Deeds and provided to the zoning
administrator with the site plan or plot plan.
e. It is not adjacent to wetlands, or waterfront.
11. All required side and rear setbacks shall be landscaped, greenbelt buffers, unless zero-lot-
line is employed for a structure or fire access. At least fifty percent of all required front
setbacks shall be landscaped and adjacent to the road right-of-way. An average minimum
greenbelt of 10 feet shall be maintained along each street frontage. [amended 12/01,
amended 10/02]
12
B-4 General Business
ARTICLE XIII- B-4 GENERAL BUSINESS DISTRICTS
PREAMBLE
The B-4 General Business District is designed to provide for a wide variety of business activities
including automotive services and goods, and is generally incompatible with the uses in the B-1,
B-2, and B-3 Business Districts. Placement along presently developed major traffic arteries
prevents the conflict of traffic and pedestrian movement since the General Business District is
characterized by a minimum of pedestrian flow. The B-4 General Business Districts have been
located in areas designated on the adopted Land Use Plan.
SECTION 1300: PRINCIPAL USES PERMITTED
In the B-4 General Business District, no building or land shall be used and no building shall be
erected, structurally altered, or occupied except for one (1) or more of the following specified
uses, unless otherwise providing in this Ordinance:
1. Veterinarian clinics, without outdoor kennels.
2. Bus passenger stations.
3. Stores selling second hand merchandise.
4. Funeral homes.
5. Automobile car wash, when completely enclosed in a building.
6. Auto service stations for the sale of gasoline, oil, and accessories, subject to the following:
a. The curb for ingress and egress to a service station shall not be pennitted at such
location that will tend to create traffic hazards in the streets immediately adjacent
thereto. Entrances shall be no less than twenty-five (25) feet from a street
intersection (measured from the road right-of-way) or from adjacent residential
districts.
b. The minimum lot area shall be ten thousand (1 0,000) square feet, and so arranged
that ample space is available for motor vehicles which are required to wait.
c. Major automobile repair, engine and body repair, steam cleaning and undercoating
may be allowed when conducted on the site, and said uses shall be within a
completely enclosed building. The storage of wrecked automobiles on the site
shall be obscured from public view. No automobile or vehicle of any kind shall be
stored in the open for a period exceeding one (1) week.
13
d. All rest rooms doors shall be shielded from adjacent streets and residential
districts.
e. Dispensing pumps shall be set back twenty (20) feet from the right-of-way line.
7. Self service lanndry and dry cleaning establishments.
8. Amusement, entertainment, and recreational, including bowling alleys and skating rinks.
9. Storage of non-hazardous and non-toxic materials or goods provided such storage is
within a building or is enclosed as not to be visible to the public from any abutting
residential district or public street.
10. Theaters, when completely enclosed.
11. Banks, with or without drive-in facilities.
12. Restaurants and cocktails lonnges.
13. Motels and hotels.
14. Residential uses as part of a building in this business zone shall be allowed upon issuance
of a Certificate of Occupancy from the Department of Inspections, but provided that the
minimum lot area requirements of the RM-3 District are met.
15. Assembly of small parts provided that there shall be no machining, painting, cutting,
grinding, or welding of parts.
16. Business schools, or private schools operated for profit. Examples of private schools
permitted herein include, but are not limited to, the following: dance schools, music and
voice schools, and art studios: [amended 5/02]
a. Parking is required to be provided on the same site as the building. Shared
parking will be allowed, if it is irrevocable, and if it will not consume any parking
needed for a separate use.
17. Principal Uses as permitted in B-2 Districts.
18. Accessory buildings and accessory uses customarily incidental to the above Principal Uses
Permitted.
19. Uses similar to the above Principal Uses Permitted.
SECTION 1301: SPECIAL LAND USES PERMITTED
The following uses, and their accessory buildings and accessory uses, shall be permitted nnder the
14
purview of Section 2332 after review and approval of the use (and a site plan, if required) by the
Planuing Commission, after Public Hearing, subject to the applicable conditions, and any other
reasonable conditions imposed by the Planning Commission. A site plan shall not be required
when there is no change to buildings or existing facilities.
1. Sales space for the sale of new and used automobiles, house trailers, travel trailers, and
recreational vehicles, subject to the following.
a. Ingress and egress to the outdoor sales area shall be at least sixty (60) feet from the
intersection of any two (2) streets:
b. No major repair or major refinishing shall be done on the lot, such use of land
being only permitted in the I-1 or I-2 Industrial Districts.
2. Flea markets and auctions.
3. Business in the character of a drive-in restaurant or open front store, subject to the
following:
a. A setback of at least sixty (60) feet from the street right-of-way line of any existing
or proposed major thoroughfare shall be maintained.
b. Ingress and egress points shall be located at least sixty (60) feet from the
intersection of any two (2) streets.
4. Outdoor recreational space for amusement parks, m1mature golf courses, and other
outdoor recreation activities subject to the following: [amended 2/02]
a. Amusement parks or amusement facilities must be fenced on all sides with a four
foot six inch (4'-6") high wall or fence.
5. Outdoor theaters subject to the following conditions:
a. Points of ingress and egress for the outdoor theater shall be on maJor
thoroughfares and shall not be accessible from any residential street.
b. All vehicles waiting or standing to enter the facility shall be provided off-street
waiting space. No vehicle shall be permitted to wait or stand within a dedicated
road right-ofway.
6. Private clubs, lodges, social and similar facilities.
7. Churches and other facilities normally incidental thereto subject to the following
conditions:
a. The site shall be so located as to provide for ingress and egress from said site
15
directly onto a major or secondary thoroughfare.
b. The principal buildings on the site shall be set back from abutting properties zoned
for residential use not less than thirty (30) feet.
c. Buildings of greater than the maximum height allowed in Section 2100 may be
allowed provided front, side, and rear yards are increased above the minimum
requirements by one (I) foot for each foot of building that exceeds the maximum
height allowed.
8. Commercial Kennels.
9. Mini Storage (warehouse facilities); (amended 10/98)
a. The parcel shall have direct access to a major thoroughfare.
b. One (1) parking space shall be provided for each twenty (20) rental units
within the buildings, and one (1) parking space shall be provided for each
employee on site.
c. Between warehouses, there shall be a minimum of twenty five (25') feet
for internal access drives. Traffic direction and parking shall be designated
by signaling or painting.
d. The lot area used for parking and access shall be provided with a
permanent, durable, dustless surface and shall be graded and drained so as
to dispose of all surface water.
e. All lighting shall conform to section 2319 of this ordinance.
f. A ten foot landscaped berm shall be required in the front setback of areas
adjacent to any residential zone or use.
g. Retail, wholesale, fabrication, manufacturing, or service activities may not
be conducted from the storage units by the lessees.
h. Storage of goods shall be limited to personal property with no commercial
distribution allowed and no operation which requires the regular delivery
or pick-up of goods in truck in excess of one and one-half (1.5) ton rated
capacity shall be permitted.
1. All storage shall be within the enclosed building area. There shall be no
outside storage or stockpiling.
J. No storage of hazardous, toxic, or explosive materials shall be permitted at
the facility. Signs shall be posted at the facility describing such limitations.
16
10. Live music concert halls, under the following conditions: (amended 8/02)
a. The business will operate in such a manner as to comply with the Noise Ordinance
enacted by the City of Muskegon. No music (either live or piped) will be
permitted outside the building.
b. The business will maintain security staff, both inside and outside the building, at
all times when open to customers. Loitering will not be pennitted on or around
the site.
c. The business will not operate between the hours of 3:00a.m. and 8:00 a.m. No
person of 16 years of age or younger will be pennitted within the business after
midnight and must directly exit the premises after that time.
d. The site and general vicinity will be maintained and litter-free, and will be checked
for litter every day before opening.
e. Security lighting will be provided for the site.
11. Accessory uses and accessory buildings customarily incidental to the above Special Land
Uses Permitted.
12. Uses similar to the above Special Land Uses Pennitted.
13. Non-accessory signs provided that the signs conform to Section 2308 (1) (f) of this code.
SECTION 1302: PLANNED UNIT DEVELOPMENTS
Planned Developments may be allowed by the Planning Commission under the procedural
guidelines of Section 2101. The intent of Planned Unit Developments in the B-4 General
Business Districts is to allow mixed land uses, which are compatible to each other, while
prohibiting nonresidential uses which would not be compatible or harmonious with residential
dwellings or pennitted commercial uses.
SECTION 1303: AREA AND BULK REQUIREMENTS [amended 4/00)
1. Minimum lot size: 10,890 sq. feet.
2. Maximum lot coverage:
Buildings: 70%
Pavement: 25 %
3. Lot width: 100 feet (shall be measured at road frontage unless a cul-de-sac, then measured
from setback).
17
4. Width to depth ratios: The depth of any lot(s) or parcel(s) shall not be more than three (3)
times longer its width.
5. Height Limit:
Maximum height: 2 stories or 35 feet
Minimum height: 2 stories or 35 feet.
Minimum heights are in the form of an "overlay district" on the following street
corridors:
Western Avenue; from Ninth Street to Pine Street.
Clay Avenue; from Seventh Street to Fourth Street.
Pine Street; from Western Ave. to Apple Avenue.
Height measurement: In the case of a principal building, the vertical distance measured
from the average finished grade to the highest point of the roof surface where the building
line abuts the front yard, except as follows: to the deck line of mansard roofs, and the
average height between eaves and the ridge of gable, hip, and gambrel roofs (see Figure 2-
2). If the ground is not entirely level, the grade shall be determined by averaging the
elevation of the ground for each face of the building (see Figure 2-4).
6. Front Setbacks: [amended 1/05]
Minimum:
Expressway or Arterial Street: 30 feet
Collector or Major Street: 20 feet
Minor Street: 10 feet
Maximum:
Expressway, Arterial Street or Major Street: 50 feet
Collector Street: 40 feet
Minor Street: 30 feet
7. Rear setback: 10 feet
8. Setback from the ordinarv high water mark or wetland: 75 feet (principal structures only).
9. Side setbacks:
1-story: 8 feet and 12 feet
2-story: 10 feet and 14 feet
Note, setback measurement: All required setbacks shall be measured from the right-of-
way line to the nearest point of the determined drip line ofbuildings. [amended 10/02]
10. Zero lot line option: New principal buildings may be erected on the rear lot line and/or
one side lot line provided: [amended 10/02]
a. The building has an approved fire rating for zero-lot line development under the
building code.
18
b. The building has adequate fire access preserved pursuant to fire code
requirements.
c. The zero lot line side is not adjacent to a street.
d. A maintenance access easement is granted by the adjacent property owner and
recorded with the County Register of Deeds and provided to the zoning
administrator with the site plan or plot plan.
e. It is not adjacent to wetlands, or waterfront.
11. All required side and rear setbacks shall be landscaped, greenbelt buffers, unless zero-lot-
line is employed for a structure or fire access. At least fifty percent of all required front
setbacks shall be landscaped and adjacent to the road right-of-way. An average minimum
greenbelt of 10 feet shall be maintained along each street frontage. [amended 12/01,
amended 10/02]
19
RECOMMENDATION
The Master Plan states "Existing commercial districts along Sherman Boulevard, west of Pine
Grove Street, should be restricted to B-1 zone district classifications." There is only one B-1 zone
on Sherman, and that is located in Lakeside. Other commercial zonings are either B-2 or B-4. It
does appear from the Master Plan, however, that the intent is to keep the commercial development
restricted to those businesses that "primarily serve persons residing in adjacent residential areas or
neighborhoods".
Spot zoning is not recommended for this site. If the Planning Commission wants to consider
another option, possibly veterinary clinics could be added as a Special Use in B-2 at a future
meeting.
Staff recommends denial of the request to rezone the subject property from B-2 to B-4 because the
request does not conform to the goals and recommendations of the 1997 Master Plan and because
doing so would constitute a spot zone.
DELIBERATION
Criteria-based questions typically asked during a rezoning include:
1. What, if any, identifiable conditions related to the petition have changed which
justify the petitioned change in zoning.
2. What are the precedents and the possible effects of precedent that might result from the
approval or denial of the petition?
3. What is the impact of the amendment on the ability of the city to provide
adequate public services and facilities ami/or programs that might reasonably be
required in the future if the petition is approved?
4. Does the petitioned zoning change adversely affect the environmental conditions
or value of the surrounding property?
5. Does the petitioned zoning change generally comply with the adopted Future
Land Use Plan ofthe City?
6. Are there any significant negative environmental impacts which would reasonably
occur if the petitioned zoning change and resulting allowed structures were built such as:
a. Surface water drainage problems
b. Waste water disposal problems
c. Adverse effect on surface or subsurface water quality
d. The loss of valuable natural resources such as forest, wetland, historic
sites, or wildlife areas.
7. Is the proposed zoning change a "Spot Zone"?
20
a. Is the parcel small in size relative to its surroundings?
b. Would the zoning change allow uses that are inconsistent with those
allowed in the vicinity?
c. Would the zoning change confer a benefit to the property owner that is
not generally available to other properties in the area?
d. A spot zone is appropriate if it complies with the Master Plan.
DETERMINATION
The following motion is offered for consideration:
I move that the request to rezone the properties located 1550 W. Sherman Boulevard from B-2,
Convenience and Comparison Business district to B-4, General Business district, as described in
the public notice, be recommended for (approval/denial) to the City Commission pursuant to the
City of Muskegon Zoning Ordinance, and the determination of (compliance/lack of compliance)
with the intent of the City Master Land Use Plan and zoning district intent.
21
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Engineering
RE: TEDF Category F-Grant Applications
SUMMARY OF REQUEST:
Authorize staff, by adopting the attached resolution, to submit a TEDF Category F Grant
application requesting funds for the reconstruction of Park Street between Hackley &
Young. This project, if approved, will be submitted as a joint application between the City
and Muskegon Heights since the street is equally owned by both communities. Local
share, which is estimated at $48,000, for the project will be equally divided between the
two cities with each picking up $24,000 plus one half of the engineering cost.
FINANCIAL IMPACT:
The estimated construction share of $24,000 plus one half of the engineering cost.
BUDGET ACTION REQUIRED:
None at this time. However, should you authorize the submittal; the project will appear on
the upcoming CIP for 2006.
STAFF RECOMMENDATION:
Authorize staff to submit the grant application.
COMMITTEE RECOMMENDATION:
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Engineering
RE: TEDF Category F-Grant Applications
SUMMARY OF REQUEST:
Authorize staff, by adopting the attached resolution, to submit a TEDF Category F Grant
application requesting funds for the milling & resurfacing of Lakeshore Dr. between
Laketon & McCracken Streets. This project, if approved, will be submitted as a 2006
project. The estimated cost of the project is about $240,000 of which the city's share
would be about $60,000 (25%) as a Local match share.
FINANCIAL IMPACT:
The estimated construction share of $60,000 plus the engineering cost.
BUDGET ACTION REQUIRED:
None at this time. However, should you authorize the submittal; the project will appear on
the upcoming CIP for 2006.
STAFF RECOMMENDATION:
Authorize staff to submit the grant application.
COMMITTEE RECOMMENDATION:
Finance Administration
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: 2005 Healthcare Plan Renewal
SUMMARY OF REQUEST: To renew healthcare coverage with Priority Health
for 2005-2006 incorporating the proposed changes outlined in the attached memo.
FINANCIAL IMPACT: Reduction in the rate of healthcare cost increase from
9.5% to 0.88%. This will mean net savings of $169,596
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: As follows:
1. Renew contract with Priority incorporating changes outlined in the
attached memo;
2. Amend current Rx reimbursement program as outlined in attached
memo
3. Terminate contract with ECPA and incorporate vision benefits
under Priority Health contract as outlined in attached memo.
COMMITTEE RECOMMENDATION: The labor-management committee met
to discuss these changes.
Memo
To: City Commission
From: Finance Director
Date: April19, 2005
Re: Healthcare Renewal - 2005
Priority Health is the provider of healthcare services for 90% of the city's active employees. The
remaining 10% either "opt-out" of city healthcare coverage or are enrolled in the self-funded plan (also
administered through Priority). We have received a proposal from Priority to renew coverage at current
levels for 2005-2006 at a rate increase of 9.5%. Under this proposal, the city's monthly premium would
increase from $678.43/employee to $742.89/employee. The total gross annual cost increase would be
$187,192.
Staff also asked Priority to develop renewal quotes based on various program changes that could help
ameliorate the rate increase. From this exercise it is readily apparent that the main cost driver is the
prescription drug program. After reviewing the various options, staff recommends the following
changes:
Service Cu"ent Renew Current Proposed
HM0100% $519.07 $572.11 $572.11
$10 Office Co-pay Included Included Included
$15 Rx Co-pay 154.08 164.73 -
$151$25 Rx Co-pay - - 103.98
DMEBO% 1.84 2.18 2.18
POBO% .43 .52 .52
Ambulance $50 Included lnduded Included
ER$25 1.30 1.39 1.39
Vision Exam 1.71 1.96 -
VisionE&S - - 13.08
Total $678.43 $742.89 (+9.5%) $693.26 (+2.19%)
The impact of the proposed changes on participating employees is as follows:
2
1. Changing Drug Co-pay from $15 to $15 generic/$25 brand-name- Under the current
program, prescriptions are filled with generics unless no generic is available or unless the
doctor prescribes the brand-name drug as medically necessary. In these cases, the employee
currently pays the $15 co-pay; under the proposed plan, employees would pay $25 for the
brand name. Employees who insist on brand-name drugs when generics are available
currently pay $15 plus the additional cost for the brand name drug; under the proposal, these
employees would pay $25 plus additional cost.
More than 50% of the city's prescriptions are currently filled with generics. For employees
using generics, the change will have no impact. For employees who must use brand-names,
the impact will be to increase co-pays from $15 to $25.
To help ease transition, it is proposed that the current Rx co-pay reimbursement program be
amended. Currently this program reimburses employees for the additional $5.00 cost incurred
when the city moved from $10 to $15 co-pays. The total reimbursement an employee can
receive is capped at $100 per year. It is proposed that this program be amended to allow
reimbursements up to $15/prescription while keeping the $100 yearly cap in place.
There two other programs available to help employees control Rx costs:
• Mail-order program which allows employees to purchase a three-month supply of
maintenance drugs, but pay only two co-pays for the three-month supply;
• Flex-spending reimbursement accounts which allow employees to set pre-tax
money aside for medical costs and then reimburse themselves for prescription co-
pays or other costs. Depending on tax bracket, the savings to the employee can be
as much as 30%.
2. Expanded Vision Care Benefit- The city currently provides vision care benefits to different
employee groups as follows:
• Non-union- Exam and new glasses (every 12 months)
• Clericai517M- Exam and new glasses (every 12 months)
• Fire- Exam (every 12 months) and new glasses (every 24 months)
• DPW 517M- Exam (every 12 months) and new glasses (every 24 months)
• Police Patrol- No current coverage
• Police Command- No current coverage
Vision care benefits currently are provided by another company (Eye Care Plan of America -
ECPA). It is proposed that the ECPA contract be terminated and that vision benefits be made
part of the Priority Health program. This will result in additional savings of $29,865 by no
longer having the ECPA contract and significantly increased vision benefits for most
employees:
• Non-union - No benefit change; more local service providers;
• Clerical 517M- No benefit change; more local service providers;
• Fire - New glasses every 12 months instead of 24 months; more local service
providers;
3
• DPW 517M- New glasses every 12 months instead of 24 months; more local service
providers;
• Police Patrol - New benefit;
• Police Command- New benefit
Placing vision care under Priority will also eliminate a duplication of service in that the city currently
pays for eye exam services both through Priority and ECPA.
Largely uncontrollable healthcare costs are a reality we are forced to deal with even in an environment
of deteriorating revenues. We think that the proposal outlined here affords a unusual opportunity to
control these costs while minimizing the impact on employees. Indeed, for many employees the
proposed changes may actually mean an improvement in benefits.
Thank you.
4
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: Group Life and Disability
SUMMARY OF REQUEST: To place the city's group life insurance and long-
term disability insurance programs with the intergovernmental Group Life and
Disability Insurance Program offered through MERS (Municipal Employees
Retirement System).
FINANCIAL IMPACT: Reduction in insurance rates, improved program oversight
and possible future benefits by developing a relationship with MERS.
BUDGET ACTION REQUIRED: None at this time. Lower rates will be
incorporated into future budget reforecasts and the 2006 budget.
STAFF RECOMMENDATION: As follows:
1. Authorize staff to place group life and LTO coverage through MERS effective
June 1, 2005. There is no change in benefit levels.
2. Authorize staff to terminate current contracts for life insurance (Jefferson Pilot)
and LTO (The Principal).
COMMITTEE RECOMMENDATION: None
Finance Administration
Memo
To: City Commission
From: Finance Director
Date= April19, 2005
Reo Group Life and Disability lnsuranoe Programs
Group life insurance and disability insuranoe benefrts are provided to city employees as folloVvS:
Employee Group Long-Te1111
Life
Disability
Non-Union Yes Yes
Clerical Yes Yes
DAN517M Yes No in negotiation
Police Patrol Yes No -will accompany
DC pension
Police Command Yes No
Fire Yes No- in negotiation
Recently staff was made aware of a new intergovernmental cooperative program offered through
MERS {Municipal Employees Retirement System) that pools the buying power of its member
municipaltties for purchase of these insurance lines. The conoept is similar to the highly successful
intergovernmental programs that the city utilizes for liabiltty and property insuranoe {through MMRMA)
and Workers Compand Unemployment Insurance {through MML).
Staff believes that participation in this type of program provides the best long-term value for the city and
will have multiple benefits:
1. Immediate Savings - Published premiums for the MERS program are lower than the city's
current rates:
2
Policy Current Rate MERSRate
Group Life (Including AD&D $0.33 per $1000 wages $0.25 per $1000 wages
LTD $0.48 per $100 wages $0.43 per $100 wages
Based on current employee census and benefit levels, the lower rates will equate to about
$12,000 in annual savings.
2. Proaram Oversight- The city's group life and LTD programs are smaller benefit programs
that probably don't get the attention they deserve from staff, particularly in the present
environment of dwindling resources and expanded responsibil~ies. We believe that having the
expertise of an agency like MERS to oversee the program, select carriers, monitor the financial
heanh of carriers, and provide employee communications will be a positive improvement for
the c~ and ~ employees. As noted above, this model has worked very well for other
insurance lines.
3. Further Relationship with MERS - MERS was established as an intergovernmental
cooperative for the primary purpose of administering municipal defined benefrt pension
programs. The c~ locally administers its pensions and, although the city's pension boards
have looked closely at joining MERS on at least two occasions, they decided against the move
both times. However, as MERS expands ~s offerings, staff believes that beginning a
relationship could have significant future benefits:
• Defined Contribution Pensions - The city is currently negotiating w~h several
employee un~s the issue of providing a defined contribution (DC) pension benefit to
new hires in lieu of the traditional defined benefit (DB) pension model. It appears that
MERS offers the most cost effective vehicle for administering this type of program.
Again, the group buying power of MERS allows ~to offer lower fees than the city can
get on its own for the identical ICMA defined contribution program.
Also, movement to a defined contribution pension program will require the c~ to
expand LTD coverage to replace the disability pension benefit afforded under the DB
plan. Having both programs run through MERS will help ensure coordination.
• Defined Benefit Pensions - As resources shrink, it is very possible that the city will
again need to carefully look at the feasibility of joining MERS for defined benefrt
program administration, perhaps starting with a single employee group instead of
attempting a wholesale changeover.
• Employee Healthcare and Retiree Healthcare - Along with the life and disabil~
insurance initiative, MERS is creating group health insurance programs for member
municipalities. While staff is not prepared to recommend changing to these programs
at this time, we feel that they may be viable offerings in the future.
Thank you.
3
. . . Improve the Way We Buy Quality life and
Disability Insurance!
The Municipal Employees' Retirement System of Michigan
(MERS) is collaborating with employers to improve the way
members purchase life and disability insurance. Operating
in the common interests of its members, MERS is pooling
employer purchasing power to preserve the quality and
affordability of Life and Disability Insurance.
It pays to be biaoer!
Every MERS employer in Michigan should participate. MERS
negotiated rate concessions using the tremendous volume
potential represented by MERS 600 employers. Volume
purchasing helps MERS members reduce and stabilize
costs today and tomorrow. Your long-term commitment in the
program helps ensure that the costs will remain competitive.
You also avoid the time and resource drain of bidding by
delegating this work to your expert partners at MERS. We
have a strong history in plan administration, and a strong
commitment to improving the group employee benefit
products available to members.
• MERS established and oversees the benefit plans
provided through an A-rated carrier.
• Any MERS member municipality Interested in reducing
their operating costs should
participate in this program.
• MERS members may receive any of the following
insurance products:
• Life
• Accidental Death and Dismemberment (AD&D)
• Additional Life with AD&D
• Dependent Life
• Short Term Disability
Long Term Disability
• All of our employers will be guaranteed a minimum
savings of 10% on uniform plan designs with a minimum
12 month rate commitment. If an employer is currently
paying a lower rate than the plans being offered, they are
guaranteed a 10% discounted rate off their in force rates.
• Coleman & Dugan staff are MERS partner in this
program, and the Standard Insurance Company of
Portland, Oregon is the carrier.
Gather the following:
Plan or coverage booklets for each coverage to be quoted (Life/AD&D, LTD or STD)
Copy of your current premium billing statement from current carrier(s)
Current employee census data (date of birth, gender, salary, job title,
and employee class)
Send data and municipality contact information:
MERS Group Life & Disability Insurance
c/o MERS Partners
4764 East Fulton, Suite 201
Ada, M I 49301
After we receive your information and verify there are no additional questions, the quote
will be presented to you within 2 weeks.
~xperien(e dromoti( sovinas! About M~R~ of Mi<hioon
The experience of those participating in the • MERS is a non-profit corporation governed by
program has been exceptional. Municipalities are members for the benefit of members.
realizing average savings of 30%.
• MERS is a statewide public employee retirement
"Numbers make the difference," Anne Wagner, plan that provides both Defined Benefit (DB) and
MERS Chief Executive Officer. Defined Contribution (DC) programs, plus a
range of group health solutions.
"Our primary concern was to reduce costs.
We were able to decrease premiums by nearly • MERS was created in 1945 by the Michigan
50% and keep the same coverage." Legislature.
Sue Ann Johnson, Oceana County.
• MERS became an independent public corporation
"The conversion went very smoothly. The on August 15, 1996.
response time to any question was prompt AND
we saved 29% on our premium." • MERS 65,000 membership consists of municipal
Carol Johnson, Menominee County. employees working for local units of government.
"We've had four STD claims since we joined
on February 1st, and all the claims have been
handled quickly .. . our employees are very
pleased!" Karen Swan, Road Commission for Montcalm
County.
"Even though our coverage was already "Our Present is Your Future."
through Standard Insurance, we were able to
save an additional ten percent utilizing the MERS For more information,
program," Randall DeBruine, City of Belding. call Toll free: (800) 767-MERS (6377)
or emai l Grouplnsurance@mersofmich.com
Date: April 26, 2005
To: Honorable Mayor and City Commissioners
From: Finance Director
RE: First Quarter 2005 Budget Reforecast
SUMMARY OF REQUEST: At this time staff is transmitting the First Quarter 2005
Budget Reforecastwhich outlines proposed changes to the original budget that have come
about as result of changes in policy priorities, labor contracts, updated economic conditions,
or other factors. For the next meeting, an action item will be placed on the agenda for
adoption of the second quarter budget reforecast together with any additional changes
deemed necessary by Commissioners.
FINANCIAL IMPACT: First quarter proposed changes to the General fund are
relatively minor. The most recent information from the state indicates that 2005 state shared
revenues will be $13,657 less than originally projected. A state revenue conference is
scheduled for May at which time further information may emerge. A more significant shortfall
is forecast for the CDBG allocation to the General Fund: the original budgeted amount of
$400,000 has been reduced to $250,000 reflecting the deterioration of CDBG revenues.
Other general· fund revenues appear to be in line with original projections. Proposed
expenditure changes to the General Fund are minor resulting in an overall $5,348 increase in
projected costs. This figure incorporates the change resulting from the personnel
adjustments related to the housing inspections matter.
The most significant change included in the first quarter reforecast is in the Public
Improvement Fund. Two new fire trucks ($800,000) and Fisherman's Landing improvements
($175,000) have been added. At the time the original budget was prepared, it was thought
that one truck would be under contract in 2004. This did not occur and, since that time, it has
become apparent from rising maintenance costs that a second truck is warranted. The
Fisherman's Landing improvements have been previously discussed and involve an
agreement for the Fisherman's Landing group to repay the city over time.
BUDGET ACTION REQUIRED: Self-explanatory.
STAFF RECOMM EN DATION: The City Commission should review the Reforecast
to ensure it reflects their policy initiatives. At the next City Commission meeting, staff will
request formal approval of the Reforecast and related budget amendments.
COMMITTEE RECOMMENDATION: There is no committee recommendation at
this time.
1
CITY OF MUSKEGON
GENERAL FUND
HISTORICAL SUMMARY
Revenues & Expenditures & Fund Balance
Year Transfers In Transfers Out at Year~End
1995 $ 16,633,179 $ 16,337,586 $ 2,322,307
1996 17,666,214 18,018,159 1,970,362
1997 20,437,646 20,358,321 2,049,687
1998 21,643,855 21,634,467 2,059,075
1999 21 ,451 ,681 22,011,881 1,498,875
2000 23,685,516 22,232,657 2,951,734
2001 23,446,611 23,235,978 3,162,367
2002 23,617,163 23,971,534 2,807,996
2003 23,328,756 23,705,334 2,431,418
'2004 23,401,793 23,388,019 2,445,192
Fiscal2005 Budget·Summarv
FUND BALANCE AT START OF YEAR $ 2 445,19_2
MEANS OF FINANCING:
Taxes 14,173,925 60.8%
Licenses and Permits · 981,600 4.2%
Federa! Grants 184,717 0.8%
State Grants 17,000 0.1%
State Shared Revenue 4,675,000 20.1%
Other Charges 2,163,104 9.3%
Interest & Rentals 217,053 0.9%
Fines and Fees 502,000 2.2%
Other Revenue 307,250 1.3%
Other Financing Sources 80,833 0.3%
23,302,462 100.0%
ESTIMATED REQUIREMENTS:
Customer Value Added Activities 17,613,727 75.3%
Business Value Added Activities 4,075,316 17.4%
Fixed Budget Items 1 702 375 7.3%
23,391,418 100.0%
ESTIMATED FUND BALANCE AT END OF YEAR $ 2 356256
OPERATING DEFICIT (USE OF FUND BALANCE) $ (88,936)
TARGET FUND BALANCE (10% PRIOR YEAR EXPENDITURES) $ 2,338,802
ESTIMATED EXCESS (SHORTFALL) vs. TARGET $ 17,454
2
City of Muskegon
2005 First Quarter Budget Reforecast - General Fund
General Fund Revenue Summary By Source
Original Budget Actual Through Revised Estimate Change From %Change From
Actual2003 Actual 2004 Estimate 2005 March 2005 2005 2005 Original 2004 Original
Available Fund Balance- BOY $ 2,807,996 $ 2,807,996 $ 2,277,365 $ 2,445,192 $ 2,445,192 $ 167,827 $ 167,827
Taxes
City income tax $ 6,542,355 $ 7,033,387 $ 6,650,000 $ 2,246,485 $ 6,650,000 $ 0.00%
Property taxes~ general 4,212,477 4,702,417 5,482,822 965,525 5,482,822 0.00%
Property taxes* sanitation 1,805, 752 1,551,518 1,589,076 281,424 1,589,076 0.00%
Property taxes~ pass-through from LDFA II 157,632 0.00%
Industrial faciliTies taxes 446,557 398,934 357,027 64 357,027 0.00%
Payments in lieu of taxes 70,085 72,816 80,000 80,000 0.00%
Delinquent chargeback collected 11,886 7,968 15 000 15,000 0.00%
$ 13,246,744 $ 13,767,040 s 14,173,925 $ 3,493,498 $ 14,173,925 $ 0.00%
Licenses and permits
Business licenses $ 28,455 $ 33,835 $ 33,000 $ 3,490 $ 33,000 $ 0.00%
Liquor licenses 36,427 35,681 37,500 6,961 37,500 0.00%
Cable TV franchise fees 265,532 333,618 260,000 260,000 0.00%
(,..> Telecom franchise fees (Act 48) 32,024 0.00%
Rental property registration 4,905 14,584 10,000 6,990 10,000 0.00%
Property Maintenance Inspection Fees 91,360 46,625 50,000 2,910 50,000 0.00%
Burial permits 103,564 102,702 110,000 23,617 110,000 0.00%
Building permits 275,642 350,102 275,000 100,964 275,000 0.00%
Electrical permits 125,718 103,989 100,000 45,249 100,000 0.00%
Plumbing permits 50,030 50,711 45,000 9,249 45,000 0.00%
Mechanical permits 94,013 66,682 60,000 12,110 60,000 0.00%
Franchise fees 485 0.00%
Cat Licenses 865 1,000 1,000 0.00%
Police un re istratron 1 110 28 100 100 0.00%
s 1 108,780 $ 1139014 $ 980,500 $ 212 433 $ 981,600 $ 1,100 0.11%
Federal grants
Federal operational grant s 211597 $ 233,158 $ 184,717 $ 12,299 $ 184,717 0.00%
s 211,597 $ 233,158 $ 184,717 $ 12,299 $ 184,717 $ 0.00%
State grants
$ 17,148 $ $ 17,000 $ 77 $ 17,000 0.00%
6117 33127 0.00%
$ 23,265 s 33,127 $ 17,000 $ 77 s 17,000 s 0.00%
State shared revenue
City of Muskegon
2005 First Quarter Budget Reforecast - General Fund
General Fund Revenue Summary By Source
Original Budget Actual Through Revised Estimate Change From % Change From
Actual 2003 Actual2004 Estimate 2005 March 2005 2005 2005 Original 2004 Original
Other charges for sales and services
Tax administration fees $ 264,949 $ 228,801 $ 233,748 $ $ 233,748 $ 0.00%
Utility administration fees 183,439 183,439 183,439 183,439 0.00%
Reimbursement for elections 30,648 15,626 13,000 227 13,000 0.00%
Indirect cost reimbursement 974,894 1,012,708 1,035,617 172,602 1,035,617 0.00%
Site-plan review fee 780 2,700 1,000 (4,200) 1,000 0.00%
Sale of cemetery lots 18,233 17,324 20,000 3,085 20,000 0.00%
Sale of columbarium niches 1,000 0.00%
Police miscellaneous 83,060 64,684 70,000 16,273 70,000 0.00%
Police impound fees 65,010 49,320 20,000 10,050 30,000 10,000 50.00%
Landlord's alert fee 315 40 290 500 500 0.00%
Fire protection-state property 45,965 45,423 42,000 30 42,000 0.00%
Zoning fees 11,880 18,680 13,000 2,620 13,000 0.00%
Clerk fees 2,022 3,162 4,300 2,604 4,300 0.00%
Clerk- passport fees 1,735 2,550 2,000 630 2,000 0.00%
Tax abatement application fees 16,020 13,636 6,000 111 6,000 0.00%
Treasurer fees 20,702 45,909 33,000 6,838 45,000 12,000 36.36%
-!'> False alarm fees 11,429 12,425 12,000 180 12,000 0.00%
Miscellaneous cemetery income 21,763 24,722 24,000 939 24,000 0.00%
Senior transit program fees 6,651 6,864 8,000 1,774 7,500 (500) -6.25%
Township electrical services 11,410 13,608 0.00%
Fire miscellaneous 13,297 18,183 20,000 815 20,000 0.00%
Sanitation stickers 49,856 62,704 50,000 3,694 50,000 0.00%
Lot cleanup fees 91,709 40,633 70,000 3,769 70,000 0.00%
Reimbursements for mowing and demolitions 158,315 36,820 70,000 1,639 70,000 0.00%
Special events reimbursements 30,610 101,822 100,000 4,219 100,000 0.00%
Recreation 12rogram fees 1161174 105 895 126 000 4590 1101000 (16 000) -12.70%
$ 2,230,866 $ 2,128,678 $ 2,157,104 $ 232,779 $ 2,163,104 $ 6,000 0.28%
Interest and rental income
Interest $ 48,505 $ 17,275 $ 70,000 $ $ 70,000 $ 0.00%
Flea market 31,867 31,998 29,000 29,000 0.00%
Farmers market 29,880 25,829 32,000 134 32,000 0.00%
City right of way rental 4,400 4,400 4,400 2,400 4,400 0.00%
Advertising Revenue 479 2,000 2,000 0.00%
Parking rentals 6,017 3,245 5,000 700 5,000 0.00%
McGraft park rentals 41,338 49,181 46,288 1,800 46,288 0.00%
Other park rentals 27,400 28,838 28,365 8538 28365 0.00%
$ 189,407 $ 160,766 $ 215.9_~~--$ ···--·- __"J4,051 $ 217,053 $ 2,000 0.93%
City of Muskegon
2005 First Quarter Budget Reforecast ~ General Fund
General Fund Revenue Summary By Source
Original Budget Actual Through Revised Estimate Change From % Change From
Actual2003 Actual2004 Estimate 2005 March 2005 2005 2005 Original 2004 Original
Fines and fees
Income tax- penalty and interest $ 194,562 $ 293,971 $ 190,000 $ 63,145 $ 190,000 $ 0.00%
Late fees on current taxes 52,791 89,452 25,000 50,000 25,000 100.00%
Interest on late invoices 549 877 2,000 2,000 0.00%
Parking fines 71,698 100,425 100,000 36,422 100,000 0.00%
Court fines 152 082 137 440 160,000 27 015 160,000 0.00%
$ 471,682 $ 622,165 $ 477,000 $ 126,582 $ 502,000 $ 25,000 5.24%
Other revenue
Sale of land and assets $ $ $ 1,000 S $ 1,000 $ 0.00%
Police sale and auction proceeds 1,139 1,577 4,000 4,000 0.00%
COBG program reimbursements 234,073 291,983 400,000 2,880 250,000 (150,000) ·37.50%
Contributions 35,461 18,030 11,000 1,400 11,000 0.00%
Contributions. Veteran's Park Maintenance 14,232 20,449 17,250 17,.250 0.00%
Muskegon County Community Foundation 33,000 8,000 8,000 8,000 0.00%
Miscellaneous reimbursements 1,000 1,000 0.00%
'-'"' Miscellaneous and sund 13 289 21 249 15 000 2 212 15 000 0.00%
$ 331,194 $ 361,288 $ 457,250 $ 6,492 $ 307,250 $ (150,000) ·32.80%
Other financing sources
Operating transfers in
Cemetery Perpetual Care $ 61,360 $ 46,209 $ 60,000 $ 8,433 $ 60,000 $ 0.00%
Crimina! Forfeitures Fund 10,000 10,000 0.00%
Potice Training Fund 0.00%
DDA for Administration 10,000 10,000 10,000 1,667 10,000 0.00%
Reese Ptayf1e!d Fund 0.00%
RLF for Administration 5,000 5,000 833 833 833 0.00%
Budget Stabilization Fund 500,000 250,000 0.00%
Hackley Park Memorial Fund 0.00%
$ 576,360 $ 311,209 $ 80,000 $ 10,933 $ 80,833 $ 833 1.04%
Total general fund revenues and
other sources $ 23,328,756 $ 23,401,793 $ 23,431,206 $ 4,109,144 $ 23,302,482 s (128,724) ·0.55%
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure Summary By Function
Actual As %Change
Original Budget Ac;tual Through %of Revised Change From From 2005
Actual2003 Actual 2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
L Customer Value Added Activities
40301 Police Department
5100 Salaries & Benefits $ 6,068,410 $ 6,620,652 $ 7,158,057 $ 1,388,440 19% s 7,158,057 s 0.00%
5200 Operating Supplies 100,795 83,880 99,607 18,795 19% 99,607 0.00%
5300 Contractual Services 907,969 929,723 920,000 192,151 21% 920,000 0.00%
5400 Other Expenses 15,774 27,620 38,000 3,618 10% 38,000 0.00%
5700 Capital Outlays 30,581 10,741 5,000 5,314 71% 7,500 2,500 50.00%
50336 Fire Department
s 3,037,824 3,193,875 s
0)
5100
5200
5300
Salaries & Benefits
Operating Supplies
Contractual Services
95,604
187,853
' 3,094,164
80,524
179,375
' 72,434
170,000
672,713
14:677
30,677
22% $
20%
18%
3,092,664
72,434
170,000
' (101,211) ·3.17%
0.00%
0.00%
5400 Other Expenses 12,378 4,978 7,500 1,147 15% 7,500 0.00%
5700 Capital Outlays 98,132 241,967 45,000 16,134 36% 45,000 0.00%
5900 Other Financin Uses N/A 0.00%
$ 3 431 791 $ 3601008 $ 3 488 809
' 735 348 22% $ 3 387 598 $ (101 211) -2.90%
50387 Fire Safety Inspections
s
5100
5200
5300
Salaries & Benefits
Operating Supplies
Contractual Services
' 761,792 $
18,780
152,279
780,291 $
18,942
189,915
694,082 $
20,000
208,242
155,450
2,983
22,570
20% s
15%
11%
785,488
20,000
208,242
91,406 13.17%
0.00%
0.00%
Other Expenses 11,094 7,758 8,000 903 11% 8,000 0.00%
3,616 2,150 2,000 1,843 92% 2,000 0.00%
60523 General Sanitation
68,735 s 13,693 20% $ 0.00%
5100
5200
Salaries & Benefits
Operating Supplies
$ 75,757
109 ' 67,480 $
311 N/A
68,735 $
0.00%
5300 Contractual Services 1,491,309 1,461,415 1,476,815 228,483 15% 1,476,815 0.00%
5400 other Expenses 65 N/A 0.00%
5700 Capital outlays 41,399 21,000 0% 21,000 0.00%
5900 Other Financinq Uses N/A 0.00%
$ 1,608.639 $ 1,529.206 $ 1,566,550 $ 242,176 15% s 1.566.550 $ 0.00%
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure Summary By Function
Actual As %Change
Original Budget Actual Through %of Revised Change From From 2005
Actual2003 Actual2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
60528 Recycling
5100 Salaries & Benefits $ N/A $ $ 0.00%
5200 Operating Supplies N/A 0.00%
5300 Contractual Services 230,058 159,996 163,527 26,537 16% 163,527 0.00%
"00 Other Expenses WA 0.00%
5700 Capital Outlays 3,250 1,500 0% 1,500 0.00%
5900 Other Financin Uses NIA 0.00%
$ 233 308 $ 159 996 $ 165 027 $ 26 537 16% $ 165,027 $ 0.00%
60550 Stonnwater Management
5100 Salaries & Benefits $ 3,835 $ 2,310 s $ N/A $ $ 0.00%
5200 Operating Supplies 501 NIA 0.00%
5300 Contractual Services 2,569 9,806 13,917 6,353 39% 16,270 2,353 16.91%
"00 other Expenses 75 N/A 0.00%
5700 Capital Outlays N/A 0.00%
5900 other Financin Uses NIA 0.00%
...._, $ 6,905 $ 12191 $ 13.917 $ 6 353 39% $ 16 270 $ 2,353 16.91%
60448 Streetlighting
5100 Salaries & Benefits $ 842 $ $ $ N/A $ $ 0.00%
5200 Operating Supplies NIA 0.00%
5300 Contractual Services 504,832 506,590 533,600 88,125 \7% 533,600 0.00%
5400 other Expenses NIA 0.00%
5700 Capital Outlays 3,850 N/A 0.00%
5900 Other Flnancln Uses NIA 0.00%
$ 509,524 $ 506,590 $ 533,600 $ 88,125 17% $ 533,600 $ 0.00%
60707 Senior Citizen Transit
5100 Salaries & Benefits $ 38,746 $ 39,064 $ 51,847 $ 8,466 17% $ 49,847 $ (2,000) -3.86%
5200 Operating Supplies NIA 0,00%
5300 Contractual Services 10,140 10,140 10,140 1,950 19% 10,140 0.00%
5400 Other Expenses NIA 0,00%
5700 Capital Outlays NIA 0.00%
5900 other Flnancin Uses N/A 0.00%
$ 48 886 $ 49 204 $ 61 987 $ 10 416 17% $ 59 987 $ (2000) ·3.23%
60446 Community Event Support
5100 Salaries & Benefits $ 34,581 $ 29,594 $ 32,500 $ 251 1% $ 32,500 $ 0.00%
5200 Operating supplies 2,949 2,563 2,750 0% 2,750 0.00%
5300 Contractual Services 17,574 9,764 30,470 198 1% 30,470 0.00%
5400 other Expenses NIA 0.00%
5700 Capital Outlays NIA 0.00%
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure Summary By Function
Actual As %Change
Original Budget Actual Through %of Revised Change From From 2005
Actual2003 Actual2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
70751 Parks Maintenance
5100 Salaries & Benefits s 478,197 $ 445,710 $ 467,299 $ 81,045 17% $ 467,299 $ 0.00%
5200 Operating Supplies 140,573 104,812 104,300 6,873 7% 104,300 0,00%
5300 Contractual Services 586,465 590,525 505,716 50,422 10% 505,716 0.00%
5400 Other Expenses 168 41 15 30% 50 50 0.00%
5700 Capital Outlays 85,387 57,430 54,556 12 0% 54,556 0.00%
5900 Other Financinq Uses NIA 0.00%
$ 1,290,790 $ 1,198,5Hl $ 1,131,871 $ 138.367 12% $ 1,131,921 $ 50 Ci.OO%
70757 Me Graft Park Maintenance
5100 Salaries & Benefits 8,765 12,017 16,884 $ 9;< 6% $
5200 Operating Supplies ' 5,306
$
2,396
$
4,500 0%
16,884
4,500
$ 0.00%
0.00%
5300 Contractual Services 30,830 46,024 25,497 4,979 20% 25,497 0.00%
5400· Other Expenses N/A 0.00%
5700 Capital Outlays 39 52 NIA 0.00%
5900 other Financino Uses NIA 0.00%
70775 General & Inner City Recreation ' 44,940 $ 60.489 $ 46,881 $ 5,943 13% $ 46,881 $ 0.00%
5100 Salaries & Benefits $ 290,235 $ 217,770 $ 216,969 $ 27,343 12% $ 226,969 $ 10,000 4.61%
5200 Operating Supplies 41,843 39,754 35,566 5,477 15% 36,566 0.00%
5300 Contractual Services 123,619 90,280 $8,534 8,680 9% 98,534 0.00%
5400 Other Expenses 6,967 3,042 3,800 572 15% 3,800 0.00%
5700 Capital Outlays 2,127 32 NIA 0.00%
5900 Other Financing Uses NIA 0.00%
co $ 464,791 $ 350,878 $ 355,869 $ 42.072 11% $ 365.869 s 10.000 ~
70276 Cemeteries Maintenance
5100 Salaries & Benefits 205,975 203,549
5200 Operating Supplies ' 10,846
$ 196,792 $
12,079 17,169
$ 32,533
366
16% $
2%
203,549
17,169
$ 0.00%
0.00%
5300 Contractual Services 251,300 249,830 227,750 14,459 6% 227,750 0.00%
5400 Other Expenses 751 138 NIA 0.00%
5700 Capital Outlays 41,908 23,461 16,490 31 0% 16,490 0.00%
5900 Other FinancinQ Uses NIA 0.00%
510,780 482,300 464,958 "1"0%$ o:Oo%
70585 Parking Operations ' $ $ $ 47,389 464.958 $
5100 Salaries & Benefits 18,010 2,168 1,456 83% $ 1,750 s 1,750 0.00%
5200 Operating Supplies ' 1,738
$
199
$
3,000 ' 0% 3,000 0.00%
5300 Contractual Services 235,608 24,g74 32,040 4,517 14% 32,040 0.00%
5400 other Expenses NIA 0.00%
5700 capital Outlays NIA 0.00%
5900 other Financino Uses NIA 0.00%
$ 255.356 $ 27.341 $ 35,040 s 5,973 16% $ 36,790 $ 1,750 4.99%
70357 Graffitti Removal
5100 Salaries & Benefits $ s
5200 Operating Supplies ' 513 ' 1,000
N/A S
0% 1,000 ' 0.00%
0.00%
5300 Contractual Services 4,089. 4,000 0% 4,000 0.00%
5400 Other Expenses NIA 0.00%
5700 Capital Outlays NIA 0.00%
5900 Other Financing Uses NIA 0.00%
s $ 4.602 $ 5:ooo $ 0% $ 5.000 $ o:D6%
70771 Forestry
s 103,509 N/A $ s 0.00%
5100
5200
Salaries & Benefits
Operating Supplies 8,075
$ 68,860
2,971
$
' NIA 0.00%
5300 Contractual Services 21,692 14,289 NIA 0.00%
5400 Other Expenses 940 493 NIA 0.00%
5700 Capital Outtays 2,458 906 NIA 0.00%
5900 Other FinancinQ Uses ~ 0.00%
136,674 NfA $ "D.iiO%
' $ 87.519 $
' '
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure Summary By Function
Actual As %Change
Original Budget Actual Through %of Revised Change From From 2005
Actual2003 Actual 2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
70863 Farmers' Market & Flea Market
5100 Salaries & Benefits s 30,792 $ 30,972 $ 21,867 $ 177 1% $ 21,867 s 0.00%
5200 Operating Supplies 465 402 280 0% 280 0,00%
5300 Contractual Services 14,462 16,678 8,000 833 10% 8,000 0.00%
5400 Other Expenses NIA 0.00%
5700 Capital Outlays 225 NIA 0.00%
5900 Other Financing Uses NIA 0.00%
$ 45 944 $ 48.052 $ 30,147 $ 1,010 3% $ 30147 $ 0.00%
$ 2 749 275 $ 2 259 700 $ 2 069 766 $ 240 754 12% $ 2 081 566 s 11 800 0.57%
80387 Environmental Services
s
5100
5200
Salaries & Benefits
Operating Supplies
$ 181,136 $
7,859
125,553 $
4,744
105,855
6,500 ' 18,702
325
18% $
S%
105,855
6,500
0,00%
0.00%
5300 Contractual Services 281,831 266,724 196,500 7,146 4% 196,500 0.00%
5400 other Expenses 189 500 0% 500 0.00%
<D 5700 Capital Outlays 3,396 35 3,000 0% 3,000 0,00%
10875 Other - Contributions to Outside Agencies
Muskegon Area Transtt (MATS) $ 80,163 $ 80,164 $ 80,500 $ 56,173 70% $ 80,500 0.00%
Neighborhood Association Grants 29,308 24,776 25,000 0% 25,000 ' 0.00%
Muskegon Area First 42,000 20,000 45,660 0% 45,660 0.00%
Veterans Memorial Day Costs 7,898 8,022 8,000 0% 8,000 0.00%
WMSRDC- Muskegon Area Plan (MAP) NIA 0.00%
Institute tor Healing Racism 3,000 1,000 1,000 0% 1,000 0.00%
MLK Diversity Program 1,000 1,000 1,000 0% 1,000 0.00%
Muskegon Area Labor Management (MALMC) 1,000 1,000 1,000 0% 1,000 0.00%
Muskegon County and Humane Society· Feral Cat Contro 17,890 11,332 16,000 0% 16,000 0.00%
Other NIA 0.00%
s s 178,160 s 56,173 0.00%
Contributions To Outside Asencies
s
182,259
' 147,294
s s
32% s 178,160 $
182.259
' 147 294 178 160 56,173 32% s 178,160 $ 0.00%
Total Customer Value Added Activities 17,608,879 s 3,224,571
As a Percent of Total General Fund ' 17,371,192
' 17,375,838
' 18% s 17,613,727 $ 4,848 0.03%
Expenditures 73.3% 74.3% 75.3% 78.0% 75.3%
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure Summary By Function
Actual As %Change
. Original Budget Actual Through %of Revised Change From From 2005
Actual2003 Actual2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
II. Business Value Added Activities
10101 City Commission
5100
5200
Salaries & Benefits
Operating Supplies ' 59,698
9,367 ' 61,918
14,894
$ 62,658
13,500 ' 12,935
21
21% s
0%
62,658
13,500 ' 0.00%
0.00%
5300 Contractual SeN Ices 28,258 3,517 5,000 104 2% 5,000 0.00%
5400 Other Expenses 6,126 2,427 6,000 500 8% 6,000 0.00%
5700 Capital Outlays 480 500 0% 500 0.00%
5900 other Financin Uses N/A 0.00%
$ 103,449 $ 83 236 $ 87 658 $ 13 560 15% $ 87,658 $ 0.00%
10102 City Promotions & Public Relations
5100
5200
Salaries & BlilnefitS
Operating Supplies
$
2,643
$
546
-.' $
9
N/A $
9% 100
$
100
0.00%
0.00%
5300 Contractual SeNlces 27,909 9,533 15,188 124 1% 15,088 (100) ~0.66%
5400 Other Expenses 397 N/A 0.00%
5700 Capital Outlays N/A 0.00%
~ 5900 Other Financin Uses NIA 0.00%
0 $ 30,552 $ 10 476 $ 15.188 $ 133 1% $ 15,188 $ 0,00%
10172 City Manager
5100 Salaries & Benefits 194,094 198,312
5200 Operating Supplies ' 182,226
1,846 ' 1,421
$
2,000
$ 46,529
125
23% $
5%
198,312
2,000 ' 0.00%
0.00%
5300 Contractual SeNices 2,496 3,200
5400
5700
other Expenses
Capital Outlays
2,609
1,646 1,197 2,000
587
"'
175
11%
9%
0%
3,200
2,000
687
0.00%
O.OO".b
0.00%
5900 other Financin Uses N/A 0.00%
188327. s 199,208 20S 199
10145 City Attorney
$
' $ 47.165 23% s 206,199
' 0.00%
5100
5200
Salaries & Bene!its
Operating Supplies
$
859
$
819
$
1,000 ' N/A $
0% 1,000
$ 0.00%
0.00%
5300 Contractual Sefl!lces 383,732 428,310 400,000 117,629 29% 400,000 0.00%
5400 Other Expenses N/A 0.00%
5700 Capital Outlays NIA 0.00%
5900 Other Financin Uses N/A 0.00%
401 000 117 629 29% $
''
384 601
706,929
$
'
429 129
722,049
$
$ 710,045
$
$ 178.487 25% $
401 000
710,045 $ ' 0.00%
0.00%
20173 Administration
5100 Salaries & Benefits $ 133,545 $ 137,408 $ 149,072 $ 36,161 24% s 149,072 $ 0.00%
5200 Operating Supplies 1,437 1,382 2,000 80 4% 2,000 0.00%
5300 Contractual Services 6,012 11,460 16,176 1,469 9% 16,176 0.00%
5400 other Expenses 2,703 207 2,000 0% 2,000 0.00%
5700 Capital Outlays 2,013 500 0% 500 0.00%
5900 other Financin Uses N/A 0.00%
22% $ 169,748 0.00%
' 145.710
' 150,457 $ 169,748 $ 37,710 $
·------·------·--------------
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure Summary By Function
Actual As %Change
Original Budget Actual Through %of Revised Change From FrOm 2005
Actuai2003 Actual2004 . Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
20228 Affirmative Action
g3,074 s 78,199 20% $ 78,199 $
5100
5200
Salaries & Benefits
Operating Supplies
$
528
$ 67,896
449 3,000 ' 15,941
76 3% 3,000
0.00%
0.00%
5300 Contractual Setvices 1,553 2,093 2,999 331 11% 2,999 0.00%
5400 other Expenses 1,572 376 2,000 160 8% 2,000 0.00%
5700 Capital Outlays 977 NIA 0.00%
5900 other Financin Uses NIA 0.00%
s 97 704 s 70 814 $ 86198 s 16 508 19% $ 86 198 s 0.00%
20744 Julia Hackley Internships
5100 Salaries & Benefits s 7,837 $ 8,931 $ 7,636 $ 0% $ 7,636 s 0.00%
5200 Operating Supplies 364 0% 364 0.00%
5300 Contractual Services NIA 0,00%
5400 otner Expenses NIA 0.00%
5700 capital Outlays NIA 0.00%
5900 Other Flnancin Uses NIA 0.00%
20215 City Clerk & Elections
$ 7,837 $ 8,931
' 8,000 $ 0% s 8,000 $ 0.00%
5100 Salaries & Benefits $ 237,090 $ 253,377 $ 267,558 $ 51,951 19% $ 267,558 $ 0.00%
5200 Operating Supplies 33,167 21,581 46,839 3,554 8% 46,839 0.00%
~
5300 Contractual Setvices 42,598 28,584 25,800 3,832 15% 25,800 0.00%
~ 5400 Other Expenses 5,156 3,437 2,750 664 24% 2,750 0.00%
5700 Capital Outlays 1,910 4,610 NIA 0.00%
5900 Other Financin Uses NIA 0.00%
$ 319921 $ 311.589 $ 342 947 $ 60 001 17% $ 342.947 s 0.00%
20220 Civil Service
5100 Salaries & Benefits $ 176,851 $ 136,039 $ 137,063 $ 33,867 25% s 137,063 $ 0.00%
5200 Operating Supplies 10,642 7,191 6,850 446 7% 6,850 0.00%
5300 Contractual Setvices 19,767 16,303 18,200 1,455 6% 18,200 0.00%
5400 other Expenses 7,534 2,691 5,587 99 2% 5,587 0.00%
5700 Capital Outlays 650 300 99 33% 300 0.00%
5900 other Financing Uses NIA 0.00%
162 874 168 000 168 000
$
'
214 794
785 966 '
s 704,665
s
$ 774.893
$
$
35 966
150,185
21% s
19% $ 774,893 '
$
0.00%
0.00%
30202 Finance Administration
5100 Salaries & Benefits s 316,103 $ 329,841 s so,p5o 24% $ 329,841 $ 0.00%
5200 Operating Supplies
297,90S
7,010 ' 5,266 5,750 1,251 22% 5,750 0.00%
5300 Contractual Setvices 87,221 75,827 80,200 32,857 41% 80,030 (170) -0.21%
5400 other Expenses 156 34 6 30% 20 20 0.00%
5700 Capital Outlays 3,784 16 110 73% 150 150 0.00%
5900 other Financin Uses NIA 0.00%
$ 396 077 $ 397 246 s 415 791 $ 114274 27% s 415 791 s 0.00%
30209 Assessing Services
s
5100
5200
Salaries & Benefits
Operating Supplies ' 6,199 6,254 $ 6,361 $ 494 8% $
N/A
6,361 $ 0.00%
0.00%
$300 Contractual Setvices 394,707 400,641 400,000 1,014 0% 400.000 0.00%
5400 other Expenses 80 100 0% 100 0.00%
5700 Capital Outlays NIA 0.00%
5900 other Financing Uses NIA 0.00%
$ 400,986 $ 406.895 s 406,461 $ 1,508 0% s 406,461 $ 0.00%
City of Muskegon
2005 First Quarter Budget Reforecast -General Fund
General Fund Expenditure summary By Function
Actual As %Change
Original Budget Actual Through %of Revised Change From From 2005
Actual 2003 Actual 2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
30205 Income Tax Administration
5100 Salaries & Benefits $ 229,175 s 255,417 s 2SS,S51 $ 53,733 22% s 268,851 $ 0.00%
5200 Operating supplies 20,667 15,964 22,005 7,495 34% 22,005 0.00%
5300 Contractual Se!Vices 46,251 39,403 49,144 14,343 29% 49,144 0.00%
5400 Other E>:penses 642 1,020 400 40 10% 400 0.00%
5700 Capital OutJays 1,437 1,293 500 348 70% 500 0.00%
5900 Other Financin Uses NIA 0.00%
s 298.172 $ 313,097 $ 340,900 s 50,959 24% $ 340,900 s O.OO"k
30253 City Treasurer
5100 Salaries & Benefits s 290,796 $ 279,010 $ 292,201 s 61,035 21% $ 292,201 $ 0.00%
5200 Operating Supplies 33,750 27,759 32,000 5,612 16% 32,000 0.00%
5300 Contractual Services 65,831 67,355 60,000 11,629 19% 60,000 0.00%
5400 Other Expenses 545 950 1,000 206 21% 1,000 0.00%
5700 Caoital Outlavs 2,652 57 3,000 0% 3,000 0.00%
NIA 0.00'!<
,574 $ 375.131 s 388,201 $ 78,482 20% s 388 201 $ 0.00'!<
5100 Salaries & Benefits $ 260,209 $ 266,338 $ 233,611 $ 54,852 23% $. 233,611 $ 0.00%
5200 Operating Supplies 1,361 1,375 5,500 0% 5,500 0.00%
5300 Contractual Services 44,653 45,354 56,300 1,635 3% 56,300 0.00%
~
1'0 5400 Other Expenses 7,619 1,018 15,000 0% 15,000 0.00%
5700 Capital Outlays 43,907 22,822 26,000 7,378 28% 26,000 0.00%
5900 Other Financin Uses NIA 0.00%
s 357 749 $ 336 907 $ 336 411 $ 63 865 19% s 336 411 $ 0.00%
s 1 846 558 1,887,764 s 339,088 18% s
' 1,829 276 $ 1 887,764 $ 0.00%
60265 City Hall Maintenance
5100 Salaries & Benefits s 67,355 $ 64,175 $ 53,339 $ 14,522 27% s 53,339 $ 0.00%
5200 Operating Supplies 12,925 9,354 9,227 2,144 23% 9,227 0.00%
5300 Contracb..lal Services 188,186 169,642 179,600 26,475 15% 179,600 0.00%
5400 Other Expenses 5 NIA 0.00%
5700 Capital Outlays 409 1,229 6,500 0% 6,500 0.00%
5900 other financing Uses NIA 0.00%
$ 268,875 $ 244,405 s 248,666 $ 43,141 17% $ 248,666 $ 0.00%
$ 268 875 $ 244 405 248 666 $ 43 141 17% $ 248 666 0.00%
' '
80400 Planning, Zoning and Economic Development
5100 Salaries & Benefits $ 424,969 $ 322,199 s 391,623 $ 75,895 19% $ 391,623 $ 0,00%
5200 Operating Supplies 14,518 7,953 14,825 2,182 15% 14,825 0.00%
5300 Contractual Services 67,030 66,339 43,000 9,137 21% 43,000 0,00%
5400 other Expenses 4,278 2,156 2,000 625 31% 2,000 0,00%
5700 Capital Outlays 1,891 1,371 2,000 2,120 85% 2,500 500 25.00%
5900 Other Financin Uses NIA 0.00%
$ 512,686 400,018 $ 453.448 s 89 959 20% s 453 948 $ 0.11%
's 453 448 89,959
500
$ 512,686 400,018 $
' 20% $ 453,948 $ 500 0.11%
Total Business Value Added Activities $ 4,121,014 $ 3,900,413 4,074,816 $ 800,860 20% $ 4,075,316 $ 500 0.01%
As a Percent of Total General Fund '
Expenditures 17.4% 16.7% 17.4% 19.4% 17.4%
City of Muskegon
2005 First Quarter Budget Reforecast ~General Fund
General Fund Expenditure Summary By Function
Actual As %Change
Original Budget Actual Through %of Revised Change From From 2005
Actual2003 Actual2004 Estimate 2005 March 2005 Revised Estimate 2005 2005 Original Original
II. Fixed Budget Items
30999 Transfers To Other Funds
Major Street Fund $ $ $
., NIA $ $ 0.00%
Local Street Fund 870,000 620,000 480,000 80,000 !7% 480,000 0.00%
Budget stabilizatJon Fund N<A 0.00%
LC. Walker Arena Fund (Operating Subsidy) 210,000 200,000 260,000 43,333 17% 260,000 0.00%
Public Improvement Fund (fire Equipment Reserve) 150,000 150,000 150,000 25,000 !7% 150,000 0.00%
State Grants Fund (Grant Matches) 10,856 21,328 N/A 0.00%
Marina 40,000 N/A 0.00%
Sidewalk 125,000 N/A 0.00%
MOD State Rehab Loan fund N/A 0.00%
TIFA Debt Service Fund N/A 0.00%
Tree Re lacement N/A 0.00%
~
$ 1,240,856 s 1.156,328 $ 890.000 $ 148,333 17% $ 890.000 $ 0.00%
w
30851 General Insurance $ 335,805 $ 322,233 $ 349,375 $ 0% $ 349,375 $ 0.00%
30906 Debt Retirement 217,397 216,884 3,000 2,796 93% 3,000 0.00%
10891 Contingency and Bad Debt Expense 133,760 404,950 450,000 (50,193) -11% 450,000 0.00%
90000 Major Capital Improvements 285,310 11,373 10,000 6,300 63% 10,000 0.00%
Total Fixed-Budget Items $ 2,213,128 $ 2,111,768 $ 1,702,375 $ 107,236 6% $ 1,702,375 $ 0.00%
As a Percent of Total General Fund
Expenditures 9.3% 9.0% 7.3% 2.6% 7.3%
Total General Fund $ 23,705,334 $ 23,388,019 $ 23,386,070 $ 4,132,667 18% $ 23,391,418 s 5,348 0.02%
Recap: Total General Fund By Expenditure Object
5100 Salaries & Benettts $ 13,805,336 $ 14,102,556 $ 14,707,844 $ 2,944,198 20% $ 14,707,789 $ (55) 0.00%
5200 Operating Supplies 586,173 470,044 532,966 72,491 14% 533,066 fOO 0.02%
5300 Contractual Services 7,108,531 7,001,472 6,957,090 916,430 13% 6,959,173 2,083 0.03%
5400 Other Expenses 86,383 60,060 96,637 8,730 9% 96,707 70 0.07%
5700 Capital Outlays 660,658 380,675 198,533 39,689 20% 201,683 3,150 1.59%
5900 All Other Financing Uses 1,458.253 1.373 212 893'000 151129 !7% 893,000 0.00%
Total General Fund $ 23,705,334 $ 23,388,019 . $ 23,386,070 $ 4,132,667 18% $ 23,391,418 $ 5,348 0.02%
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Original B~dget Actual Through Actual As %Ch:a,ge
Revised Estimate Change From
Act~al 2003 Aelua!2004 %of from 2005 Comments
202 Major Streets and State Trunklines Fund
Estimate 2005 March 2005
Revised
""" 2005 OJiginal
Original
Availi:ble F~d Balance· SOY 1,622,095 s 1,413,112 s
' $ 705,988 966,165 $ 966,165 $ 257,177
MO<Oil$ af Flm•ncing
Special :assessm...,ts 358,650 $ 296,857 250,000 s 250,000 $ 0.00%
Federal grants
' 1.275.245 779.854
$
1,462,000
' 1.082.795 (379.205) ·25.94% STPrTEOF GRANTS (HACKLEY. SHERMAN, \NESTERN AVE PROJECTS)
State grants 4,561,233 3,012,583 2,500,000 1,832 2,500,000 0.00% SHORELINE DRIVE GRANTS
State shared revenue 2,499,758 2,760,477 2,848,312 200,904 2,848,312 0.00%
Interest income 169,533 154.196 25,000 25,061 50,000 25,000 100.00",(,
Operating transfers in 0.00%
Other 439,276 301,740 300,000 1,099 300,000 0.00%
9,303,695 $ 7,305,707 $ 7,385,312 $ 228,896 7,031,107 $ (354,205) -4.80%
'
.,.
~
roooo Operacing Exporuituros
"00
5200
Salaries & Benelits.
Operatin~ Suppijes
' 617,857 $
165,364
723,868 $
230,145
1,095,613 $
209,200
203,066
82,341
"%
"'%
• 1,095,613 $
209,200
0.1)0%
0.00%
$300 Contractual Services 963,237 1,097,375 853,406 204,773 23% 877 ,28(; 23,880 2.80% CSX SIGNAL MAINTENN>ICE REl'ROATIVE PAYMENTS
"00 Other Expenses 5,351 5,795 4,000 14% 4,000
<;700 Capital Outlays
'" NIA
0.00%
0.00%
"'00 other Rnancing Uses 1,172.474 940,600 951.256 0% 951,256 0.00% DEBT SERVICE & TRANSFER TO LOCAL STREETS S300,000 IN 2003104
2,924,283 $ 2,997,783 s 3,113,475 s 490,746 16%
' 3,137,355 $
"·"' 0.77%
00000 Project ExpeoditurllS
s s
5200 Operating Supplies
' $ NIA . $
' (400,000)
0.00°k
'""
<;700
Contractual SeNices
Capital Outlays
6,5SB,3S5 4,754,871 4,750,000 43,896 1%
NIA
4,350,000 -5.42"h
0,00%
SEE"6UOGETEO CAPITAL IMPROVEMENTS" FOR DETAIL
6,588,395 $ 4,754,871 4,750,000 $ ~.896 4,~0.000 (400,000) -8.42"Ao
' 1%
' $
-4,78%
~·
9,512,678 $ 7,752,654 7,863,475 $ 534,642 7,487,355
$
'
A....,;l<>bt~ F...,d B"lanc::D- EOY 1,413,112 $ S66,165 $ 230,825 6G0,41S 50S,917 $ 27S,092
'
$
'
City of Muskegon
2005 First Quarter Budget Reforecast - Non-General Funds
Actual As %Change
Origin~! Budget Actual Through Revised Estimate Change From
Actual2003 Actual2004 Esijma~2005
%d From 2005 Comments
March 2005
Revised
""" 20050!iginal
Original
203 Local Streets Fund
438,799 $ (173,670)
Available F.nd Balance· BOY
' 9.701
' 145,641 $ 265,129
' 265,129 $
Means of Financing
Spedal assessments 240,781 125,000 $ 125,000 s 0.00%
Fed...-al grants
' 246,000
$ 85,557 $
' 500,000 soo.oc:o 0.00% MALL PROJECT
state grants 1,120,771 138,050 0.00%
Metro act fees 140,000 140,000 0.00%
state shared re'llenue 666,649 699,026 689,262 55,631 689,262 0,00%
Interest income 15,133 24,065 15,000 37 15,000 0.000,1,
Operating transfern in 1,370,000 920,COO 780,000 80.000 780,000 0.00% GENERAL FUND TRANSFER; $300,000 TRANSFER FROM MAJOR ST.
other
"'
3,659,920
135,116
2,001,814 s
180,000
1,929,262 $ 135.668
180,000
2.429,262 $
0.00%
25.92%
~
'-'"'
' $
' 500,000
, .• '
60900 Operating Expooditurcs
s s
'""
5200
Salaries & Benefits
Operafing Supp~es
' 486,434 $
129,511
651,827 $
120,889
452,272
110,000
148,8D6
3,508 3%
452,272
110,000
0.00%
0.00%
5300 Contr.o.ctual SeMces 631,566 790,509 050,000 155,990 24% 656,120 6,120 0.94% CSXSIGNAL MI\INTENANCE RETROATIVE PAYMENTS
5<00 Other E>cpenses 1,566 1,291 1,000 30 3% 1,000 0,00%
"00 Capital Outlays NIA 0,00%
5900 Other Financing Uses 64,169 39,446 NIA 0.00%
1,313,246 $ 1,603,962 1.213,272 $ ·306.334 25% 1,219,392 $ 0.50°,(,
' $
' 6,120
90000 Projecl Exponcliturlts
5200 Supp~ll'S
5300
Operafing
Contractual S..Mces
' 2,210,734
' 278,364
' 9<5,000
' 50,541
WA
<%
' 1,410,000
' 465,0Xl
0.00%
4921% SEE "BUDGETED CAPITAL IMPROVEMENTS" FOR DETAIL
2,210,734 $ 278,364 s 945,000 $ 50,541 <% 1,410,000 $ 465,((() 4921%
3,523,980 $ 1,882,326 s 2,158,272 $ 358,875
' 2.629,392 21.83%
"%
'
Avail:llblo Fo..d B..tanc:a- EOY 145,641 265,129 209,789 $ 41,922 64,999 $ (144,790)
' $ $
'
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Actual As 0kChange
Original Budget Actual Through R.....ised Estimate Change From
Actual2003 Actual2004 %of From 2005 Comments
Estimate 2005 March 2005 2005 Origtnal
Re\oised
""' Original
254 L.C. Walker Arena Fund
Awihobl<1 Fund Balance• BOY 34,476 s 37,588 s (189,158) s 38,314 38,314 s 227,472
' '
Means of Fin<~~ncing
Speeial asses5ments
' ' $ $
.' $ 0.00%
State gr.mls o.ocw.
state shared revenue 0.00%
Charges for sefVices 5S7,287 711,004 737,600 214,190 737,600 0.00%
Interest income 1,331 1,493 500 500 o.oo•A.
Operating lfan:>!ers ln -·General Fund 270,000 200,000 260,000 43,333 260,000 0.00%
Oper.iling tr.msfersin • TIFA F1.111d 60,000 56,000 60,000 60,000 0,00%
Oper.iling transfers in - Insurance Fund 251,563 0.00%
Otho.r 3,056 6,103 1,000 1,201 1,000 0.00%
~
$ 931,684 $ 1,226,323 s 1,059,100 s 258,724 $ 1,059,100 $ 0.00%
0>
70805 Operating Expon<iluros
s s
"00
,;,oo
Salaries & Benefits
OperafinQ SuppUes
' 12,3S4 $ 11,892 13,764 WA
WA
' ' (13,764) -100.00%
0.00%
5300 Contractual Services 916,178 965,410 1,010,000 298,905 30% 1.010,000 0.00%
5<00 OHler 8cpeoses NIA 0.00%
s;oo Capital Ou~ays NIA 0,00%
5000 other Ftn~ncing Uses NIA 0.00%
928,572 $ 9n,'YJ2 $ 1,023,764 $ 1,010,000 $ (13,764) ~1.34°.4
' 298,905 30%
'
!KIOOO Proje<:t Expondirures
5200
5300
Operating SuppUes
Contr.~ctual Services
' ' 248,295
$ $ NIA
NIA
' $ 0.00°.4
0.00%
248,295 $ $ NIA $ s 0.00°.4
928,572 $ 1,225,597 $ 1,023,764 $ 298,905 30% $ 1.010,000 ·1.34%
Avallotblo F..,d a.,lanco • ECY 37,588 $ 38,:114 s (153,822) $ (1,867) 5 87,414 s 241,236
'
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Actual As %Change
OriQinal Budget Actual Throogh Revised Estimate Change from
Actuat2003 Ac:tu~l2004 %o 2005 OMginal Frcm 2005 Comments
Estimate 2005 March :2005
Re'>lised
''"" Origin;>~
403 Sidewalk lm~rovement Fund
Availlt>lo F~.r~d Balance- BOY $ (55,002) $ 1,032,893 $ 916,395 s 1,024,303 $ 1,024,303 s 107,908
Mm~ns of Fimncing
Special assessments s 345,052 $ 321,050 $ 400.000 $ $ 400,000 s 0.00%
Federal grants 0.00%
State shared "'"""'"" 0.00%
Charges for se!'Vices 0.00%
lnle,.,!;t income 66.211 60,546 50,000 3,287 50,000 0.1))%'
Operating transfers in 89,218 238,511 30,000 30,000 0.00% FROM STREET FUNDS FOR HANDICAP RAMPS
1,578,012 o.oo•A.
"""' 2,078.493 $ 620,107 s 480,000 s 3,287 480,000 $ 0.00%
'
30906 Opor<Oiing Expenditures
~
--1 $ $
""' Salaries & Benefits
Supp~es
' $ $ N" $ 0.00%
""'
5300
Operating
Contractual Services 1.013
N<A
N/A
0.00%
0.00%
Oth« Expenses N/A 0.00%
""' Capitl! Outlays
""'
5900 other Financing Uses 291.956 454,578 408,333 :274,178
N/A
07% 408,333
0.00%
0.00% DEBT SERVICE ON SIDEWALK ASSESSMENT BONDS
s 292.969 s 454,578 $ 408.333 $ 27-4.178 07% $ -408.333 $ O.!XI%
Project Expenditures
"'"'" Operating Supplies $ • $ 0.00%
""' Contractual .se,.,.;~
' 697,629 174,119
' 200,000
$
3.415
N" $
200.000 0.00% SEE "BUDGETED CAPITAL IMPROVEMENTS" fOR DETAIL
""' other 8cpenses
"'
N/A 0.00%
""'
""' other An3nclng Uses
697,629 $ 174.119 $ 200.000 $ 3,-415
WA
,.. $ 200,000 $
0.00%
0.00%
990,598 $ 628.697 $ 008.333 $ :zn,ssJ ~% 008,333 0.00%
'
A~lllble f~Z~d 1.032.893 $ 1.02-4.303 $ 895.970 $ 107,908
83lance • EOY $ 788.002 $ 7-49.997
'
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Actual A~ %Change
Orlglnall.ludget Actual ThrO!lgh Revised E:lllmale Change From
Ad.ual2003 Actual2004
March ::::005
%of Frcm 2005 Comments
Estimate zoos >l05 2005 Original
Rellised Original
404 Public Jm~rovement Fund
Alr.llilable Fllld Balance· BOY s 985,797 $ 1,400,432 $ 553,783 $ 926,621 s 926,621 $ Jn.838
Means of Fin.ncing
Special assessments s s s s s
Property taxes
' 0.00%
MO%
Federal grants 0.00%
State grants 390,600 O.OO"k
Contributions 303,011 0.00%
Sales of Property 47,939 260,442 150,000 1s,ns 150,000 flOC% SEAWAY INDUSTRIAL AND 01HER lAND SALES
Interest in<Xlme 16,347 10,499 6,000 3,744 6,000 0.00%
Operating transfers in 150,000 1,000,000 150,000 25,000 250,000 100,000 66,6]<',(, GENERAL FUND TRANSFER- ARE EQUIPMENT RESERVE ($150.000):
FROM DDA FOR ULA REPAYMENT (5100,000)
Other 75,454 44,012 200,000 200,00) 0,00% POSSIBLE LEASE PORTION OF FIRETRUCKS
680,340 s 1,697,954 $ J06,000 s 44,519 $ 606,000 $ 300,COO 98.04%
~
co Operating Expenditures
"'"' Salaries & Benefits s - s s s N/A s s 0.00%
""' Operating Suppfles NIA O.WA.
""'
5300 Conlra~Wal Sen.ices 5,000 0% 5,000 O.CO"k
Other Expenses NIA 0.00%
""' Capital Outlays
""' Other Financing Uses 150,000 289,240 50,000
NIA
0% 150,000 100,000
0.00%
200.00".1. URBAN LAND ASSEMBLY (UlA) LOAN PAYMENT
""' 150,000 s 289,240 s 55,000 $ 0% s 155,000 $ 100,000 181.82%
9000{} Projocl Expenditures
Operafing Supplies s s s s s
""'
5300 Contractual Services 9,437 1,800,535
$
1.117
NIA
NIA
0.00%
0.00%
"00 Other Expenses NIA 0,00%
5700 Capital OuUays 98,258 0% 975,000 975,000 0.00% FIRETRUCKS $800,000; FISHERMAN'S LANDING
107,705 $ 1,890,535 $ s 1.117 s 975,000 $ 975,000
~·
QOO%
257,705 $ 2,179,775 $ 55,000 s 1,117 0% s 1,130,000 1954.55%
Av.lilable Fl.rld Balance· EOY s 1,408,432 s 926,621 804,783 $ 970,023 s 402,621 $ (402,162)
'
City of Muskegon
2005 First Quarter Budget Reforecast - Non-General Funds
Actual As •A. Change
Original Budget Actual Through Revised Estimate Change From
Actual 2003 Actual2004 %d from 2005 Comments
Estimate2005 Marct12005 2005 Original
Revised
'"" Original
482 State Grants Fund
• $ s
Available FtMld Balance- BOY $ 1,519 1,519 $ 1,607
' 1,607 $
"
Means af Financing
Special assessmeots
State grants
$
882,403
$
1,015,519
$
2,975,000
$
42.531
' 2,975,000
' 0.00%
0.00%
Feder<1l gr.mts 262,848 0.00%
Sales of Pro~ 0.00%
Interest income 0.00%
Oper.!!ing transfers in 235,242 351,229 0.00%
25,000 29,980 425,000 425,000 0.00% POSSIBLE BONO FOR LOCAL MATCH
""'~
1,142,645 $ 1,659,575 s 3,400,000 $ 42,531 $ 3,400,000 $ 0.00%
~
30936 Operating Expenditures
<D
""'
Salaries & Benefits $
' $ $ WA
N<A
• ' 0.00%
'""
5300
Operating Supplies
Contractual SeMces N<A
0.000.4
0.00%
5400 Other Expenses WA 0.00%
"00 cap;tal Outlays N<A 0.00%
OUter Financing Uses 2,802 WA 0.00% TRANSFER TO LOCAL STREET FOR SMARTZONE INFRASTRUCTURE
""' N<A 0.00%
$
' 2,802 $ $
' $
00000 Project Expenditur"s
WA 0.00%
""'
"00
Operating: Suppr.es
Contr.Jclual~<:cs
$
1.141.126
$
1.656.$86
' ' 111.160 N<A
' $
0.00%
"00 Capital Outlays 3.400,000 0% 3.400.000 0.00% SEE "BUDGETED CAPITAL IMPROVEMENTS" FOR DETAIL
s '% s
1,141,126 $
s
1.656,686
s
3,400.000 $
s
111,160
'%
' 3.400.000 0.00%
1,141,126 1,659.488 3,400,000 111.160
' 3.400.000 0.00%
s s s (67.022) $ s 88
Awil..tlle FU'ld Balance· EOY
' 1.519 1.607 1,519 1.607
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Original Budget Ach.lal Throogh Actual As %Change
Revised Estimate Change From
Adual2003 Adual2004 %of From 2005 Comments
Es~mate 2005 March 2005
594 Marina & Launch Rame Fund
Revised
"'"' 2005 Oliginal
Origlnal
s (20,982) $ s
Awil..t>le Cash Balance- BOY
' (183,560) 16,171 (24,263) $ (24,263) $ (40,434)
Means of Flnar'lcing
Special assessments
state grants
• 255,612
' 11,388
• 1,000,000
• • 1,000,000
' 0.00%
0.00%
state shared revenue 0.00%
Charges for services 263,880 256,297 285,000 80,916 300,000 15,000 5.26%
Interest income 0.00%
Operating transfers. in 40,000 0.00%
othoc 10,378 10,684 1,000,000 1,000,000 0.00% POSSIBLE OONO FOR LOCAL MATCH
530,870 $ 318,369 s 2,285,000 $ 80,916 $ 2,300,000 $ 15,000 0.56%
70756 Oporatlng Expencltures
N
,.. '
0
""'
'""
Salaries & Benefits
Opera~ng Supplies
$ 113,876
20,491
130,577
s 120,487
15,196
148,288
$ 119,852 $
1:2,525
8,860
'"
,.• 125.417 $
1:2,6:25
129,200
5,565 4.54%
0.00%
PIT Clerical position extended Que to maternity leave
5300 Contracb.Jal SeN= 129.200 17.411 13% 0.00%
""' Oth« Expenses
Capital Outlays
,., "'
1,611
" NJA
NJA
0.00%
0.00%
"'"' Other financing Uses NJA 0.00"..0
""' Other Cash uses (e.g. Oet.t Priocip~l) (21,576) 8,011 NJA 0.00%
$ 244,200 $ 293,933 $ 261,677 $ 26,440 10% $ :W7.242 $ 5,565 2.13%
90000 PToj...::t E:tpcnditur.. s
""' Operating SuppUes
' . ' ' ' NJA
' • $ 0.00%
5300 C""traG!uaiServico>s 124,083 27,717 NJA 0.00% SEE"BI..IOGETED CAPITAL IMPROVEMENTS" FOR. DETAIL
c~pital Outl~ys
""' 124,083 $ 27,717 $
2,000,000
2.000.000 s
0%
0%
:2,000,000
:2,000,000 $
0.00%
_0.00%
368,292 s '
321.6SO $ 2.261,677 $ 26.440 1%
' 2.267,242 0.25%
All2iiMieCash Balance*EOY
• (20.982) $ (24.263) $ 39,494 $ 30,213 $ 8.495 $ (30,999)
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Actual A$ %Change
Original Budget Actual ThrouQh Revised Estimate Change From
Actual2003 From 2005
Actual2004
Estimate 2005 Mar<:h 2005
'"'
Re\oised
'"" 2005 Original
Original
Comments
661 Eguiement Fund
Awil..tlle Cash Balaoee· BOY
• 657,212 $ 936,872 $ 1,131,313 s 1.496,543
• 1.496,543 $ 365,230
Meoms of Financing
Special asses5ments
State grants
• • $ $ $ • $ 0.00%
0.00%
State shared revenue 0.00%
Charges for services 2,299,746 2.393.337 2,300,000 545.125 2,300,000 0.00% INTERDEPARTMENTAL RENTAl CHARGES
Interest income 12,813 13,379 10,000 4,801 10,000 0.00%
Operating transfers in 0.00%
110,057 36,834 100,000 29,446 100,000
"""" 2,422,616 $ 2.443,550 $ 2,410,000 $ 579.372 $ 2,410,000 $
0.00%
0,00%
OUTSIDE SALES OF FUEL, ETC.
1'0 60932 Opoulling El<pen<itures
~
5100 Salaties& Benefit& $ 456,014 $ 461,122 $ 464,829 $ 109,712 2<% $ 464,629 $ O.OO"k
"00 Operating Supplies 567,402 556,047 S24.400 93,699 18% 524,400 0.00%
"'00 Contr:aclual SeM~ 498,770 487,534 537,822 57,050 ,,. 537,822 0.00%
"'00 other Expenses 3,899 3,709 5,0SO 36< 7% 5,080 0.00%
5700 Capital Outlays 600,64S 434.743 799,400 100.013 ,,. 8S1,400 82,000 10,26% SEE "BUDGETED CAPITAL IMPROVEMENTS" FOR OETA.IL
5900 other Financing Uses N<A 0.00%
O!ner casn Uses (e;;!. Debt Principal) 16,223 (59.276) N<A 0.00%
• 2,142,956 s 1,883,879 $ 2.331,531 s 360,838 <5%
' 2,413,531 $ 82,000 3.52%
00000
"00
5300
Projeel ExpoodiiUros
Oper.~.~ng Supplies
ContmcbJal SeMo:es
• • $
' ""
N<A
• .. 0,00%
0.00%
5700 Capital Outl~ys NIA 0.00%
2,142,956 $
• 1,863,879 $
$
2,331,531
'
$ 360,838
NIA
18%
$
$ 2.413,531
$ 0.000~
3.52%
AV<Iilllble Cash Balance. EOY
• 936,872 s 1,496,543 s 1,209,782 s 1,715,077
• 1,49M12 S 283,230
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Original Budget AduaiAs %Change
Actual Through Revised E:stimate Change FrOOl
Adual2003 Adual2004 %of From 2005 Comm1:11ls
Estimate 2005 Mi!rCh 2005
Revised'
''"" 20050riginal
Original
642 Public Service Building Fund
Avalilble Cash Balance- BOY s (75.628) s 124,264 s 32,554 s 80,971 s
80,971
' 48,417
Means of Fin~cing
Speo;ial assessments s s s s.
State grants
' ' 0.00%
o.oo•A.
State shared revenue 0.00%
Charges for sei'Vices 612,766 569,872 569,872 94,978 569,872 0.00".4 INTERDEPARTMENTAL RENTAL CHARGES
Interest income
Operating transfers in
"' '" "" 0.00%
0.00%
Other
"
613,095 $
177
571,040 s 569,872 $ 95,372 569,872 s
0.00%
' 0.00%
60442 Operuing Expenc:ituras
I'V
N Salaries & Benefits s 186,589 $ $ 214,644 $
5100
$000 Operating SUpplies 21.924
230,462
20,4$7 25,055
42,1!65
4,201
>J%
17%
' 214,644 $
25,056
0.00%
0.00%
Contracl<lal Sef\oices 259,163 240,712 264,901 36,771 264,901 0,00%
'"" 5,222 $00
"%
soo
""' Olhct' Expenses
Ou~ays
(16,515)
~- 0.00%
""'
ssoo
Capital
other Financing Uses
32,813 124,476 70,000
'" ~-
WA
70,000 0.00%
0.00%
SEE "BUDGETED CAPITAL IMPROVEMENTS" FOR DETAIL
Other Cast\ Uses and Adju~menls (e.g.
(68,771) (7,006) WA 0.00%
Debt Principal)
614,3:33 $ s
' 413,203 $ 575,101
' 83,947 15% 575,101 $ 0,00°.1.
""'' Projoct Expenditures
s s s s s
""'
0000
Operating SUppfles
Contrachial SeMcc:;;
NIA
NIA
' 0.00",:.
OJXJ%
Capilal Outlays NIA 0.00%
""' s
s
'
s
' WA
' . ' o.oo•..:.
413.203 614,333 575,101 $ 83,947 "% 575,101 0.00%
'
Av.:oilable C:ash Balance- EOY 124.264 s $0,971 $ 27,325 s 92,396 75,742 s 48,417
' '
City of Muskegon
2005 First Quarter Budget Reforecast - Non-General Funds
Original Budget Actual Through Ad~~s- Revised Estimate Change From
%Change
Aclual2003 Aclual2004 From 2005 Comments
Estimate 2005 March 2005 2005 2005 Orig~al
Revised Original
643 Engineering Services Fund
Available Cash Bab>nc:e· BOY
' 101,200 $ 86,869 $ 16,825 s 74,410
• 74,410 $ 57,584
Means of Financing
Special a51Sessments
State grants
' $
' ' $
' 0.00%
0.00%
state shared r<!venue 0.00%
Charges for services 516,169 487,233 565,000 115,040 565,000 0.00",1, INTERDEPARTMENTAL CHARGES
Interest income 1,788 1,018 1,500 311 1,500 0.00%
Oper.lling transfers in 0.00%
Other 6,308 25,332 50,000 50,000 0.00%
524,265 s 513,583 s 616,500 $ 115,351
• 616.500 s 0,00%
60447 Operming Expenditures
""
w "00
5200
Salaries & Benefits
Opetating SuppUes
$ 362,839 $
18,514
361,330
16,758
$ 459,364
22,095
s 81,886
7,123
"%
'2%
' 459,364
22,095
$ 0.00%
0.00%
5300 Contractual Servlces 149,159 133,938 139,244 19,499 1<% 139.244 0.00%
5<00 Other El<penses 2,896 1,900 2,800 2,800 0.00%
"00 Capital Outlays 15,265 6,574 9,700 8,004
""
83% 9,700 0.00%
S900 Other Financing Uses N/A 0.00%
Other Cash Uses and Adjustments ("'-9·
Debt Principal)
(to,onJ 5,642 N/A 0.00%
$ 538,596 s 526,042 $ 633,203 s 116,512 "% • 633,203 $ O.OO'A>
00000 Project Expenditures
"""
5300
Op..-ating Supplies
Contractual Servlces
• ' • $ N/A
WA
' ' 0.00%
0.00%
"00 Capital OutlaY$ N/A O.OO•Ao
• • . ' N/A
' . ' 0.00%
538,596 $ 526,042 $ 633,203 $ 116,512 10%
• 633,203 000%
Allllitabto Cash 8-Dianco • EOY
• 86,869 $ 74,410 $
'" . 73,249
• 57,707 s 57,584
City of Muskegon
2005 First Quarter Budget Reforecast - Non-General Funds
Actual As % Ct>ange
Original Budget Act\lal Through Revised Estlmate Change from
Adu;,~l2003 Adual2004 %of From 2005 Comments
Es~mate 2005 March 2005
Re\oised
'"" 20050rig~al
Original
677 General Insurance Fund
884,953 s
Awilable Cash Bali!.nce ·BOY
' 902,877 $ 1,050,093 $ 654,597
' 654,597 5 (395,496)
Moarr.; of Rnancing
Special assessments
State grants
' ' ' ' $
' 0.00%
o.oo•,;,
Stale shared revenue 0.00%
Charges for services 2,449,390 2,565,881 2,792,318 636,591 2,792.318 0.00% INTERDEPARTMENTAL CHARGES
Interest income 11,560 9,240 12,000 2,647 12,000 0,00%
Repilymenl ofPPA Ad~r.~nce 41,933 41,933
Operating transfers in 1.179.938 1,240,959 1,300,000 1,350,000 50,000 3119.42% TRANSFER FROM PENSION FUNDS FOR RETIREE HEALTH COSTS
127,635 137,914 25,000 75,000 50,000 -94.2:0%
""'" 3,768,523 $ 3,953,994 $ 4,171,251 $ 639,238 $ 4,271,251 $ 4,246,251 16985.000-<>
N
"""
5100
Operilling Expencftun:s
178,181 s 32,484 $ 32,484 $
"""" 5200
Salaries & Benefits
Opemting Supplies
' 1<3
30,330 6,190 19%
NIA
0.00%
-100.00%
s;oo Contractual SeNces 3,354,562 3,576,019 4,092,318 990,374 24% 4,142,318 50,000 0.00%
5400 other Expenses 363 500 0% 500 -99,99%
5700 Capital Outla~S 1,148 500 0% 500 0.00%
ssoo Other Financing Uses 251,663 (4,675) WA -100.00%
Other Cash Uses;m<;!Adjuslments (e.g.
216.202 344,2(12 WA 0.00%
Debt Principal)
3,750,599 s 4,202,274 s 4,125,802 s 4,175,802 s 0.00",(,
' 991,889 "%
' 4,175,802
00000 Project Expenditures
5200 Opem~ng Supplies NIA
5300 Contractual SeNces
' ' ' ' ' $ 0.00%
0.00%
Capital Ou~ays
""
WA 0.00%
'"'' WA
3,750,599 $
' 4,202,274
'
$ 4.125,802 $
' 991,669 24%
' 4,175,802
' 0.00%
0.00%
'
902,877 s 654,597 s 1,095,542 s 301,945 750.046
Avail<obla Cash Bala.nc:e- EOY
' '
City of Muskegon
2005 First Quarter Budget Reforecast • Non-General Funds
AduaiAs %Change
Original Budget Actual Thrwgh Revised Estimate Change From
Act~al2003 Ac:lual2004 %of Fr001 2005 Comments
Esijmate 2005 March 2005 "'05 2005 Orlginal
Revised Original
591 Water Fund
A,.,.,;l..t.la CMh Bahone"- SOY 4,189,460 $ 3.422.264 $ 4,428,812 $ 4,468,l22 4,468,12;! $ 39,310
MeilllS of Financing
Special assessments 0.00%
Federal gr.onts 300,000 300,000 0.00%
State grants -100.00% SHORELINE DRIVE
State shared revenue 0.00%
Charges lor services· C~y 2,936,777 2.989.444 4,633,678 4,633,678 0.00%
Charges fa services· v.tlolesale 827.619 1,454,728 900,000 900.000 -60.56"-'
Maintenance services- TQN!lship 112,036 195,262 200,000 200,000 -77.78%
Silling seMces- Township 30,000 80,000 30.000 -7o.oo•k
Interest income 51,889 38,947 25,000 25,000 -87,50%
26,977 26,977
Operating transfers in 54,624 -100.00%
other 16$,925 9,669,860 -100.00% -~EW DEBT ISSUANCE
4,~ 14,402,865 6,115,655 6,145,655 30,000 22681.09%
30548 Opel<lling Expenditures Admiristraion
5100 Salaries & Benefits WA ·100.00%
5200
&;00
Operating SuppUes
Contractual Services "'
524.932
20
492,655 543,554 61,638
NIA
11% 543,554
0.1))%
0.00% INSURANCE/INDIRECT COSTS/ADMINISTRATION FEE
"00 Other Expenses 5,681 10,383 NIA 0.00%
Capital Outlays NIA 0.00%
""'
5900 Other Rnancing Use-s 438,560 420,000 680,579 0% 680,579 25.21% INTEREST ON WATER BONDS
other Cash Uses and Adjustments (e.g.
(117,325) 424,560 435,000 0% 435,000 0.00% PRINCIPAL ON WATER BONDS
Debt Principal)
""849.868 1,347,618 1.659:13'3 61,638 <% 1,6s9,i3.1 0.00%
1'0
=
60559
5100
Expanciuues Maintenance- City
Op<~riilting
Salaries & Benefits $ 993.724 s 875,621 889,296 153,576 ,,. 889,296 ·46.40%
5200 Operating S..pplles 246,145 159,140 121,360 21,980 121,350 o.oo•,;,
5300 Contr<l~al SeNces 349,616 445,637 55,846 """
,. 446,637
"00 Other Exp-o:nse-s
436,252
9.788 (5,4SO) 33,280
""
'"' 33,280
0.00%
-96.26%
9,900 9,900
"00 Capital Outlays
"" '" 655 Pk -91.84%
60660 Operating Expencitures Mainl«<ance- Township
5100 Salaries&Benefits $ 117,799 6.2,056 18,290 NIA ·10CUXI%
5200 Operating &Jppfles 5,494 1,035 3,n8 NIA 0.00%
5300 Contra~al Services 111,495 51,791 NIA 0.00%
5<00 Other Expenses
5700 Capital Outlays "" NIA
NIA
0.00%
0.00%
"00 Other Financing Uses NIA O.OOOA.
....
235,593 114,S82 22,068 NIA '0:00%
,,
605$8 Op<~rat:ingExpancitures Filtration
5100 Salaries & Benefits 520,119 5$5,202 612,705 112.229 612,705 0,00%
5200 Operating Supp~es 149,128 148,908 124,200 30,139 124,200 0.00%
&;00 Contraetual Services 396,949 425,750 51,793 425,750
'" '"'
399.077 0.00%
"00 Other Expenses 2.333 2.549 2,950 23% 2,950 -99.52%
Capital Outlays 17,928 52,831 45,500 3,221 Pk 45,500 -63.37%
""' Other Financing Use-s NIA -100.00%
""' Replacement Reserve- 0\l'vRF 290,000 0% 290,000 9730.51%
1,086,457 1,188,567 1,501,105 198,048 13% '1.501.'i05 3t99."i3%
90000 Project Exp<~ndilures
5200 Operating &Jppijes NIA -100.00%
5,380,000 3,621,543 5,410,000 30,000 0,00%
.,""".•
Contractual Services 994,987 9,326,359
""' Capital Outlays NIA 0.00%
""' 994,987
4.861,442 $
9,326,359
13,357,007 $
5,380,000
10,040,711 $
3,621,543
4,136,080 ., . 1
5.410,000
Q.ii7Q.7i1
30,000 0.00%•
87.19%
Availllble Cash Balance· EOY 3,422,264 4,466,122 503,756 332,042 543,066 39,310
City of Muskegon
2005 First Quarter Budget Reforecast -Non-General Funds
Actual As %Change
Original Budget Ac:tt.lal Through Revised Estimate Change From
From 2005 Comments
Actuat2003 Actual2004 %of
Estimate 2005 Mardl2005
Revised
"'" 20050riginal
Original
590 Sewer Fund
Avoilorble C215h B<ll..,-,c8- BOY
' 1,231,951 s 1,046,328 $
- ' 1;>97.154
'
1,397,154 s 1,397,154
Moal'l:> of Finoocing
Special assessments
Federalgr.~nts
• $ $
450,000
' • 450,000
' 0.00%
0.00%
State grants 100,000 _100,000 0.00% SHORELINE DRIVE
state shared revenue 0.00%
Charges for ....-vices 4,008,773 4,032,573 4,5$4,500 4,594,500 921.00%
Interest income 19,739 12,821 20,000 20,000 -80.00%
41,933 41,933
operating transfers in 47,796 0.00%
Other 48.971 198,450 80.000 80,000 -98.26%
4,077.483 s 4.291,740 s 5,286,433 s 26332.17"-"
' 5,286.433 $
'
30548 operating EJ<pendtures Administration
WA
5100
$200
Salaries& Benefits
Operating Supplies
' ' $ $
WA
' ' -100.00%
·100.00%
""
CJ)
5300
"'00
Contractual SeNices
other Exp<!nses
388.912
6,865
402,634
37,025
295,925
"·""' 8%
WA
295,925 0.00%
0.00%
INSURA.NCEJINOJRECT COSTS/ADMINISTRATION FEE
"00 Capital Outlays NJA 0.00%
$00 other Financing Uses 110,520 88,424 0% 88,424 0.00% INTEREST ON SEVIIER BONDS
Other Cash Uses and Adjustments (e.g.
~·
507,081 279,519 444,497 444,497 5021% PRINCIPAL ON SEWER eoN OS
Del>t.Princi al
902,858 $ 829,898 828,846 $ 22,600 828,846 s. o.wk
' $ '%
'
Opera&:ing E~penditures Mairt~eoanco
""''
5100 Salaries & Beoefils
• 609,560 s 689,690 $ 889,296 s 152,885 19%
' 789,288 $ (100,010) T/.57<'.4
,...
$200 Oper.~ting Supplies 44,036 42,978 60,798 4,421 7% 60,798 ·9266%
"00 Ccnt ...ctual SeMces 1,588,736 1,660,046 2,000,000 276,246 1,956,840 (41,160) QOO%
'""
Other ExpenS<Os 2,24<! 1,569
'"'" • 0% 2,500 0,00%
"00 Capital Outlays 9,096 4,995 7,000
"'
"' NIA 7,000 ..S9.21%
, .. '
8900 oth.,.. Financing Uses ·100.00%
' 2.253,676 $ 2,599,278 s 2,959,594 $ 433.706 2,818,424 s (141,170)
""""'
90000 Proj&c::t E~pendituros
Oper.~ting s s
8200
5300
Supplies
Contractllal Services 1,106,572
' 511,938 970,000
$
13,137
NIA
1%
$
1,120,000
' 150,COO
0.00%
-6216% SEE "BUDGETED CAPITAL IMPROVEMENTS" FOR DETAIL
"00 Capital Outtays NIA 0.00°.4
970,000 $ 1,120,000 $ 151l,OCO 0.00%
1,106,572 $
4,2$3,106 $
511,938
3,940,914
$
$ 4,758,440 s
13,137
469,443
'" 's
10% 4,767,270 0.00%
Awililbto CZ!Sh B~anco- EOY $ 1,046,328 $ 1,397,154 $ 527,993 $ 927,711
' 1,916,317
City of Muskegon
2005 First Quarter Budget Reforecast ·Major Capital Projects
1st QuaJter 2nd Quarter lrdQuuter
ComiTM!nls
Responsibility 0!1ginill Budget
'""'"
Retcrecast "'"'"
Rero=.,;t "'"''
Refo>recast
2005 PROJECTS
101 General Fund
99012 GISUpriote and Maintenance 10,000 s
202 Major Streets
175,000 240,000 Recm•INc! and So/Vice Roplacoments
''"" Cl"'f. Temce to Spring\10001 AJ-Shatel
M"'ed to Loco! Stroot FlRid
"'"' Mall O..~olopment (We .tom, Secood,
La!<o5he<& Drive, MeCrotken to Uncoln
Fo,.~ Jelfiii'SM &Marlo: I!!) AJ-Shotel
AJ-Shatel
500,000
250,000 GrMI Not App<"'ed
"'"'
94002 Park, Y<;llng to> Lal<eton (1400') Al-Shatel 210,000 200,000 ReCOIIWUct, $155,000 STP
91635 Shore/ina Drive from Tenaca to Southern Al-Shat!!l 2,500,000 2,500,000 $11.85 milllcn grMt tom MOOT
9:1026 SoulhamAvanue, Si<thto se .... ay Al-Shatol 350,000 525,000 Reconsln>et; $350,795 STP Fund•
'"""
State Jcbs (Seaway Oriva Oier South Bunchcrtlre Muskegoo Rlve<) AJ-Shatol 30,000 Locol PO!lidpotir:n • 11.25%
94011 We$le<n AYenue Enhancement Brul>oke<·Ciarlre 720,000 720,000 Slreet ond$traet•capelfl1)(cvomMtt;S577,000 Gnnt•
LEO Trafic Si!1lal Retro!t AJ-Shatel 120,000
'""' 2005Sidowefk Romps/Alleys AJ.Shatel
"""'
4, 750,000
~
4,350,000
203 Local Streets
94012 Dale, M«llaft to Ruddimon, Gravel (400') 50,000 50,000
94015 Evart, Allon to Amty, Gravel (330') AJ·Sholel 50,000 50,000 Naw Con.truction (G111vol Rood)
94009 Fair, Tonent toAoj:jison, M~ling& Re~urlrtdng(13SO') Al-Shatol 90.000 90,000
94004 FifthSlree~CampustoMorri;(t100') AJ.Shatol 150,000 2'25,000 Recoostructi<>'l
94005 bolond. Fnrn.lin to O..vi• (1200') AJ-Shatol 160,000 160,000
94006 Pine SlrM~ Laketon to Dale, Mrning & Ra...,rfaoing (1000) AJ.Shal.ol \00,000 50.000 MOiing & Re...,rfacing
96059 2005 Sido...,.lk Ram~/.oJlll'jS A!-Sha\ol 15,000 15,000
93039 Mall O..vokls>meni(V!.Or.tem. Seoood, Firs~ Jeller•on &Market) AI·Shatel SOO,OOO l'!lon I ~slam Ave)
94017 Franldin, lakelo>n lo> ~elalld (1100') Al-Sha\ol 150,000 150,000 Recoostruction
94006 wanoo. Em<'Ald to Mu'Jlhywilh HOME (1600') AJ.Shotel 190,000 ~ New Coostruction (Gravel Rood)- Fundod by HOME
945,000 1.410,000
403 Sidewalks
96059 2005 Sidewo!lc Re¢ocern""t Plo!To.rn 200.000 200,000
404 Public Improvement
Firetruok• 000,000
~ To be Repaid by Fi<hennon's l.Mdng
975,000
482 State Grants Fund
9\006 Ccn Convnmitie• lnitiolive (Telodjn .. Boordwafk) Brubal<e<·Ciarlre 100,000 100,000 No Match
94013 CMI SiteA..es•ment Projects 500,000 NoMe\ch
91050 CMI Bro:>Nn!okl Brubake<-Ciarlra
""''"'
soo,ooo 500,000 NoM~tch
93035 Neighborl1oods of Choice (5th Slreot- W>stem to Hw.ton) Brul>oker·Ciarka soo.ooo No Match
94014 LaJco<hOt'e Tui\ Phue I 1 aooooo
""''"'
1 OOJ 000 $1,375,000 Gr.,t; $425,000 Locol Match
3,400,000 3,400,000
94004 Fifth SlrM~ C~mpusto MorriM (1100') AI< Shale/ 95,000 95,000
94010 Hud«n, Southern to Fcu.t Al-Shotol 60,000
94005 lrelerxl. Fnnkin to Dovis(1200') AJ.Shotel 10,000
"'"'
10,000 N""' SeMcos & Ropalts
94001 Clay, Tl!<race to Spring (1000) 70,000 60,000
93033 Mall Dovelopment(W.slern, Second, FijS~ Jel!'""'r:n &Market) AJ.Shalel 450,000 450,000
93026 S""them Allenue, Si>;th to Seav~~ AJ-Shotol 75,000 75,000
94007 Franldin, Loke\on to lroiMd\1100') AI<Shatel 10.000 10,000
Wolt<n. Eme<ald to Murphy Al-Sha\ol 50.000
F01e1t li~ Sloticn AJ.Shot(ll 110,000 Fund&<! by HOME
94016 ClayHliiAteo SlfflDO'Study&PcssitieU~Stalkln AJ-Shatel 50,000 50,000 Cor<we< fiom 2004
92025 s....,er Rehobil~aticn Prqeet Al-Shatel 150,000 ~
970,000 I, 121.1,000
27
City of Muskegon
2005 First Quarter Budget Reforecast- Major Capital Projects
1st Quarter 2nd Quarter 3rdQuarter
R~tSpornlb!llty Comments
"'"""
Refonl<:ast """'"
Refore<:ast """"'
Rerorecast
2005 PROJECTS
New Main &Se!vicos
New Main &Sernces
New Moin & Servicet
Service~ for Now Han•~
Services
Moins & SeMces
Repairs
Services
New Moin & Servic"'
$1,000.000 G'MI; $1,000,000 l<ll'ill Motctl
Six Now Cru•sers, Buclgotwostor F"e
Roplocement
Ropl&cement
Replo¢oment
Roptocom0<1t
Roplocoment
Replocormnt • GrMI Funded
Roplocoment
Replacement
Rop"ocem011l
,,.
Roplocement
,,.
Reptocem011t
Roplocement
,,.
28
Date: April19, 2005
To: Honorable Mayor and City Commissioners
From: Leisure Services & Engineering Departments
RE: MC Smith & Associates Professional Service
Agreement
SUMMARY OF REQUEST:
To approve a professional service agreement with M. C.
Smith Associates and Architectural Group to provide
engineering services for Phase I construction of the
Lakeshore Trail.
FINANCIAL IMPACT:
Approximately $116,000.
BUDGET ACTION REQUIRED:
None, funded through bond issue.
STAFF RECOMMENDATION:
Approve
COMMITTEE RECOMMENDATION:
• A ffirm ative Action
(231)724-6703
FAX: (23 1)722-12 14
tWJ)sj~.j~~7\l'8a lizat ion
FAX: (23 1)726-518 1
g'l'NW6~8T"rtment
FAX: (23 1)726-56 17
City Manage r West Michigan's Shol'elinc City
(231)724-6724
FAX: (23 1)722-1214
Civil Service
(23 1)724-67 16
FAX: (23 1)724-4405
Date : April 19, 2005
To: Honor able Mayor and City Commissioners
C lerk
(23 1)724-6705
FAX: (23 1)724-4 178 From: Leisure Services Department
Re: MC Smith & Associates Professional Service
Agreemen-t
Computer lnro.
(2~m~'4'-~744 I am requesting your approval of the professional
FAX: (23 1)722-4301
service agreement with M.C. Smith & Associates to
provide engineering services for the Phase I Lakeshore
Trail Construction Project.
The cost of the services is approximately $116,000 . 00.
f~~m~~~91~ The actual cost of the agreement will depend on actual
FAX: (23 1)724-6768
construction costs. The professional fee will be 7.25%
rd3~ l~~g_'iJm of the total project construction costs . The projected
FAX: (23 1)724-6985 construction cost i s $1.6 million.
Income T nx
(231)724-6770
Thank you for your consideration.
FAX: (231)724-6768
1fnJfl~~'JN5rvices
FAX: (23 1)728-437 1
Leisure Services
(231)724-670 4
FAX: (231)724- 1196
Plannini!!Zoning
(23 1)724'-6702
FAX: (23 1)724-6790
Treosure•·' s Office
123 1)724-6720
FAX: (23 1)724-6768
Water Filtra tion
( 23 1)724-4 106
FAX: (231 )755-5290
City of Muskegon, 933 Terrace Street, P ..O. ~ox 536, Muskegon, MI 49443-0536
www .shorehnec1ty.com
Landscape Architecture
Park & Recreation Planning
Architecture • Urban Design
Sports Facility Planning
RECEIVED
April 14, 2005 CITY OF MUSKEGON
APR 18 2005
Mr. Bryon L. Mazade, City Manager ENGINEERING DEPARTMENT
City of Muskegon
933 Terrace Street
P.O. Box 536
Muskegon, MI49443-0536
Dear Mr. Mazade:
Following your meeting with Jim DeWilde and Paul Reinhold from our office, we
would like to provide you with our Scope of Services and Related Professional Fees in
connection with Muskegon Lakeshore Trail Development from Heritage Landing to the
Grand Trunk Launch Ramp. For this project, the funding will include a Transportation
Enhancement Grant, a Michigan DNR Trust Fund Grant, and City of Muskegon funds.
Currently the funding for this project totals approximately $1.8 million, including all
costs, fees and contingencies.
The services of M. C. Smith Associates and Architectural Group, Inc. will include
appropriate plan revisions and preparation of the final construction plans and associated
documents. We will assist with the bidding procedures and provide construction
administration throughout the project's implementation. The responsibilities of the City
of Muskegon and M. C. Smith Associates would generally be as follows:
City of Muskegon Responsibilities
• Complete Program Application for Local Agency/Federal Enhancement
"Project Forms"
• Complete "Blue Forms"
Local Contracting Certification and Conditions for Local Contract
Development and Administration
Proposal Certification
Request to Advertise
Certification of Contractor Selection and Request to Award
529 Greenwood Avenue S.E. • East Grand Rapids, Michigan 49506 • 616-451-3346 • FAX 616-451-1935
M.C. SMITH
ASSOCIATES AND
Mr. Bryon L. Mazade, City Manager ARCHITECTURAL GROUP
City of Muskegon
April 14, 2005
Page -2-
• City to Act as Publicly Employed Project Engineer
• City to Coordinate Railroad at-grade Crossing
• City to Complete Grant Reimbursement Request
M. C. Smith Associates' Responsibilities
• Assist City with Program Application for Local Agency/Federal
Enhancement Project
• Coordinate Wetland Delineation for DEQ Permit
• Coordinate Additional Soil Borings
• Coordinate Additional Topographical Survey Required
• Complete DEQ Permit Application
• Update Plan to Current MDOT Standard Specifications and Pay Items
• Revise Boardwalk Widths to Meet AASHTO Guidelines (MDOT
Requirements)
• Verify and Revise Plan Quantities
• Revise Grading and Layout at Bridge Location
• Provide Structural Engineering for Boardwalks, Decks and Bridge
• Revise and Update Special Provisions to Current MDOT Standard
Specification and Pay Items
• Assist with Railroad at-grade Crossing
• Identify Federally Participating and Non-Participating Work
M.C. SMITH
ASSOCIATES AND
Mr. Bryon L. Mazade, City Manager ARCHITECTURAL GROUP
City of Muskegon
April 14, 2005
Page -3-
• Prepare Engineer's Estimate
• Complete Progress Clause, Notices to Bidders and Coordination Clause
• Coordinate and Attend Grade Inspection
• Incorporate Revisions to Special Provisions and Plans per Grade
Inspection Comments
• Review all Revised Plans and Documents with City
• Submit Plans and Checklist to DNR for Grant Approval
• Submit Notification of Contractor Selection Form to DNR
• Bidding
Prepare/Organize Final Bid Documents
Assist with Advertisement and Contractor Selection
Provide Addenda as Reguired
Review all Bids , '
Recommend Contract Award n'
• Construction Administration
Prepare Contract Forms
Conduct Pre-Construction Meeting
Conduct Weekly Progress Meetings
Provide Inspection of all Construction
Review Payment Requests
Prepare Punch List
Prepare Close-Out Documents
With regard to the bidding, we can utilize the services of MOOT for the bidding
procedures. As you may know, they require only a $500.00 fee for the service as an
alternate. We could also assist with the bidding through the City of Muskegon. We
generally feel that the City may have more control over the bidding procedures,
including the timing and plan distribution, with more emphasis on local contractors.
We would work with you on whichever bidding procedure you are most comfortable
with and for either procedure our fees would be the same.
M.C. SMITH
ASSOCIATES AND
Mr. Bryon L. Mazade, City Manager ARCHITECTURAL GROUP
City of Muskegon
April 14, 2005
Page -4-
Our Professional Fees for all of our professional services associated with the project
would be 7.25% of the total project construction costs. Until final costs for construction
are determined, we would invoice the City based upon a projected construction cost of
$1.6 million. Within our fees we will include required Wetland Determination, as well
as all Structural Engineering. '
We would request reimbursement at actual cost for the cost of the topographic
surveying for the bridge re-location, as well as appropriate soil borings for this new
location. Also, we would be reimbursed for our actual cost for printing, copying,
postage, shipping, CAD plots and permit application fees. We would not charge you for
any travel expense associated with this project.
We welcome the opportunity to work with you and the City of Muskegon on this
important and challenging addition to the community. If you have any questions, or if I
can provide any clarification, please call me at any time.
Upon your review and approval, I will then prepare a Contract for services in
accordance with our agreed upon terms.
Once again, thank you for the opportunity to assist you with this project.
Sincerely,
"th Associates and Architectural Group, Inc.
President
MCS/mpp
cc: Mr. Mohammed S. Al-Shatel, P.E., City Engineer
Agreement for Professional Services
In Connection With the
Muskegon Lakeshore Trail Development
Heritage Landing
to Grand Trunk Launch Ramp
Between
City of Muskegon
and
M. C. Smith Associates and
Architectural Group, Inc.
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered as of the _ _ _ _ day of _ _ _ _ _, 2005;
between the CITY OF MUSKEGON, 933 Terrace Street, Muskegon, Michigan 49443,
hereinafter referred to as Muskegon; and M. C. SMITH ASSOCIATES AND
ARCHITECTURAL GROUP, IN C., a Michigan corporation, of 529 Greenwood Avenue,
S.E., East Grand Rapids, Michigan 49506, hereinafter referred to as M. C. Smith;
WITNESSETH:
Muskegon desires to retain and hire as an independent contractor, a professional Landscape
Architectural and Architectural firm, licensed by the State of Michigan, to provide certain
professional services for final construction plans, documents, bidding, and construction
administration in connection with the Muskegon Lakeshore Trail Development from
Heritage Landing to the Grand Trunk Launch Ramp in Muskegon, Michigan. This project is
to be constructed with a Transportation Enhancement Grant, a Michigan DNR Trust Fund
Grant, and City of Muskegon Funds, and completed in accordance with all grant/funding
requirements. Funding for this project totals approximately $1.8 million.
Muskegon and M. C. Smith, for the consideration hereinafter set forth, hereby agree as
follows:
ARTICLE I. GENERAL AGREEMENT FOR SERVICES Plans and documents will be
structured for approval and bidding in accordance with MDOT requirements. M. C. Smith
agrees to provide the professional services for implementation of the design, including
preparation of Final Construction Documents; Bidding; Construction Administration; and
Inspection for Muskegon.
- 1-
Responsibilities of Muskegon will be as follows:
* Complete Program Application for Local Agency/Federal Enhancement
"Project Forms"
* Complete "Blue Forms"
Local Contracting Certification and Conditions for Local Contract
Development and Administration
Proposal Certification
Request to Advertise
Certification of Contractor Selection and Request to Award
* City to Act as Publicly Employed Project Engineer
* City to Coordinate Railroad at-grade Crossing
* City to Complete Grant Reimbursement Request
Responsibilities ofM. C. Smith will be as follows:
* Assist City with Program Application for Local Agency/Federal Enhancement
Project
* Coordinate Wetland Delineation for DEQ Permit
* Coordinate Additional Soil Borings
* Coordinate Additional Topographical Survey Required
* Complete DEQ Permit Application
* Update Plan to Current MDOT Standard Specifications and Pay Items
* Revise Boardwalk Widths to Meet AASHTO Guidelines (MDOT
Requirements)
* Verify and Revise Plan Quantities
* Revise Grading and Layout at Bridge Location
-2-
* Provide Structural Engineering for Boardwalks, Decks and Bridge
* Revise and Update Special Provisions to Current MDOT Standard
Specification and Pay Items
* Assist with Railroad at-grade Crossing
* Identify Federally Participating and Non-Participating Work
* Prepare Engineer's Estimate
* Complete Progress Clause, Notices to Bidders and Coordination Clause
* Coordinate and Attend Grade Inspection
* Incorporate Revisions to Special Provisions and Plans per Grade Inspection
Comments
* Review all Revised Plans and Documents with City
* Submit Plans and Checklist to DNR for Grant Approval
* Submit Notification of Contractor Selection Form to DNR
* Bidding (Either through MDOT or Muskegon)
Prepare/Organize Final Bid Documents
Assist with Advertisement and Contractor Selection
Provide Addenda as Required
Review all Bids
Recommend Contract A ward
* Construction Administration
Prepare Contract Forms
Conduct Pre-Construction Meeting
Conduct Weekly Progress Meetings
Provide Inspection of all Construction
Review Payment Requests
Prepare Punch List
Prepare Close-Out Documents
-3-
M. C. Smith will provide assistance with general construction administration and inspections
for Muskegon. M. C. Smith will assist in the correct interpretation of the plans and
specification and safeguard Muskegon against defects and deficiencies on the part of the
contractors; but cannot guarantee any of the performance of the contractors. M. C. Smith's
services will consist of weekly visits to the site, checking of shop drawings, checking of
submitted materials, and checking of estimates for payments to the contractors; but does not
include responsibility for construction methods, sequences ofprocedures, safety precautions,
delays of the contractors nor imperfections in the contractors work which may be covered in
the absence ofM. C. Smith. Muskegon will act as the public employed project engineer of
record.
Estimates of construction quantities and cost prepared by M. C. Smith are made on the basis
of experience and represent their best judgment, but they cannot and do not guarantee that the
construction quantities or cost will not vary from quantity and cost estimates.
ARTICLE II. PAYMENT In accordance with the above-described services, Muskegon will
compensate M. C. Smith for professional services a professional fee which is equal to 7.25%
of the total project costs. Included with this fee are all structural engineering and wetland
determinations.
Muskegon will reimburse M. C. Smith the actual cost of the following project related
expenses: copying; printing; photographic expense; CAD plots; postage; shipping; mailing;
permit application fees; topographic surveying; and soil borings.
Payment will be made by Muskegon to M. C. Smith, on a monthly basis based upon M. C.
Smith's estimated percentage of professional services. Initial invoices will be based upon a
construction cost of $1.6 million and adjusted after bidding and final construction. The
professional fees will be invoiced by the 7th of the month for payment within 30 days.
-4-
ARTICLE III. TIME M. C. Smith agrees that the services to be performed, as provided in
Article I of the Agreement, will commence promptly following notification of contract
approval and proceed in an expeditious and orderly manner through an agreed upon work
schedule and M. C. Smith agrees to complete the services contracted for in a complete and
professional manner.
ARTICLE IV. SERVICES Muskegon shall assist M. C. Smith by providing site base data
requested by M. C. Smith and pertinent to this work, including all information pertaining to
existing utilities in the work area.
Muskegon will designate one representative with respect to the work to be performed
pursuant to this Agreement; and such person shall have conditional authority to transmit
instruction, receive information, interpret and define Muskegon's policies and decisions with
respect to the work covered by this Agreement.
ARTICLE V. TERMINATION This Agreement may be terminated by either party upon
fifteen (15) days' prior written notice to the other party without cause or reason. In the event
of termination, M.C. Smith shall be paid for the services performed by M. C. Smith to the
termination date; and upon tender to Muskegon of all completed work and work in process
for the items described in Article I above, there shall be no liability to either party for
liquidated damages or other consequential damages caused by any such termination.
ARTICLE VI. AMENDMENTS Any changes in this Agreement must be by mutual written
consent of both parties, and no amendments, or changes in this Agreement shall be binding
upon the other except as provided in a mutual written agreement between the parties
reflecting such changes or amendments.
-5-
ARTICLE VII. COMPLIANCE M. C. Smith agrees to comply with all applicable laws,
regulations and ordinances, whether local, state or federal, with respect to the services to be
performed pursuant to this Agreement, and to also comply with all applicable worker's
compensation laws, state and federal income tax laws, and state and federal anti-
discrimination laws, whether general or specific, and to hold Muskegon harmless by reason
of any claims made against M. C. Smith for violation of any such regulations, laws or
ordinances.
ARTICLE VIII. GOVERNING LAWS This Agreement shall be governed by the laws of
the State of Michigan and be interpreted according to such laws.
IN WITNESS WHEREOF, the parties hereto have made and entered into this Agreement as of
the day and year first above written.
CITY OF M~SKE~
GO
By ,/1dfJ __!_0
Title V;ce./ Hctl/c
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-Muskegon-
Xn-~~~
Witness
Architectural Group, Inc.
- M. C. Smith -
-6-
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CERTIFICATE OF LIABILITY INSURANCE 06/29/2005
PROtJU(;Eift (517) 439-9345 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS LIPON THE CERTifiCATE
Moore lnsu:eanee Se:rvices, Inc. HOLDER. THIS CERTIFICATE ODES NOT AMEND EXTEND OR
67 N. Howell ALTER THE COVERAGE AFFORCED BY THE POLICIES BELOW,
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Additional insured on General Liability & Auto Liability are as folLows: .
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-'·•I:N llrJWH <; I I .......... ._....._ ltATION
POUCIIOS DE CANCEI.U:O 00;
The City of Muskegon THE6CPlRo\TION lMTE THI:REOI=". TUF. ~NG
Attention: Mohammed S.Al-Shatel,P.E.
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933 Terrace Street
P.o. Box 536
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Mn;,k.,.n,-.,nL. MI _49443-0536
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CITY COMMISSION AGENDA ITEM--:-::-::--:---::
CITY COMMISSION MEETING DATE: April24, 2005
MEMORANDUM
To: Mayor and City Commission
From: Lee Slaughter, Assistant City Manager
Date: April 20, 2005
Re: Amendment to Leisure Services Fee List
SUMMARY OF REQUEST:
Per a citizen request, the Leisure Services Board reviewed the 2005 Fee List and
recommends changing the Open Swim Youth and Adult fees from $2.00 to $1.00 (youth)
and from $5.00 to $3.00 (adult). The Board expressed concern about the potential
negative impact (curtail participation) that the increased costs could have on families ---
especially, Inner-City families.
CoRE:.
FINANCIAL IMPACT:
Potential revenue loss.
BUDGET ACTION REQUIRED:
Not at this time.
COMMITTEE RECOMMENDATION:
The Leisure Services Board recommends approval.
CITY OF MUSKEGON
MASTER FEE RESOLUTION
SCHEDULE OF FEES
LEISURE SERVICES/PARKS
DESCRIPTION I UNIT 2001: 2002: 2003j 2004' 2005 DEPT. COMMENTS '%CHANGE
UNE :DEPT I
I
1
I - --
~--1 ~~T- ~---. r--~
EACH 1,300.00 1,300.00 1,300 00 1,300.00 1,328.00 ~~·-d~~~~unt~_gi~e_': ~~_re~-~~-r:~-~~ inJ"!'.. ~·xFc? 1. 2005 215%
375 MARINA 20 FOOT SliP
376 MARINA 30 FOOT SUP EACH 1,585.00 1,804.00 1,804.00 1,804.00 1,894.00 _5%_dis~_ou_n_!_i~ ll:i':en_i~ fee i~ pai~ ..in lui! t•y_ ~_eb 1. 2005 T 4 99%
377 MARINA 40 FOOT SLIP EACH 2,605.00 2,764.00 2,784.00 2,784.00 2,923.00 5%~~sc_ount_!S ~i_ve_!l_ ~~!~.~.!s paid m_full t•y !_eb. 1, 2005 4 99%
376 MARINA HARD ACCESS {SLIPS 37-45) UNDER 27' ONLY EACH 1,090.00 1,185.00 1,185.00 1,165.00 1,244.00 ---~~ - - - - - - -------- --
4 98%
379 MARINA CLASS A MOORING EACH 340.00 370.00 370.00 395.00 415.00 ~~dis~~~~~-'~9':'~~-i!_f~~~ p_a_i_d_i~_full_tor~-~-~ ~ 2005 5 06%
380 MARINA CLASS B MOORING EACH 290.00 315.00 315.00 335.00 352.00 ~%_di~C_ou!'_l _is g~ve~!!!e:-.~s paid~ _£~111 toy -~-e~: 1. 2005 507%
361 MARINA DAILY LAUNCH RAMP EACH 5.00 5.00 5.00 5.00 10.00 100 00%
1
382 MARINA ;PUMP OUT !EACH 4 oo! 5.00: S.oo! 5.oo: 5.00~-
i
383'MARINA ~S§ASONAL LAUN~~H RAMP STIC~~-~· .. ---=~~=~;;_~;~;--·-r~~~--~ 00~ =--=-~_?o[__-=4~ £-=~;O~O~r~-==~~~r=~~~=~-----
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384:MARINA 550
385:MAR1NA 25_00'1
~~:oo[----~-~~~-~- --·-
I
386'MARINA !SEASONAL LAUNCH RAMP STICKER (SENIORIHAN01CAPPED)1NON-RES 1 30 00: 35.00: 40.00 40.001 ______ _
367 MARINA SMALL BOAT BASJN EACH 710.00 775.00 .775.00 775.00 814.00 __:;•,(,_~~~~~~ i~9~~~~~!e.~ is_ pa~d-~_!ull ~'Y Feb 1_.__2005 5.03%
366 MARINA DRY STORAGE (RESIDENTS) EACH 100.00 110.00 110.00 125.00 131.00 4 60%
369 MARINA DRY STORAGE (NON-RESIDENTS) EACH 155.00 165.00 165 00 185.00 194.00 486%
390 MARINA TRAILER STORAGE EACH 50.00 50_00 50.00 55.00 56.00 5 45'!.
: I I I ' ,--~~~----~- ~~--
391 ' PARKS i HACKLEY PARK-~_ARTIES I_N _T_J:':~._P~-~K- _________ ----·- ~------I_E~CH
I t::'":N'!_~---~00_ ?~i ______ ~O?_?OT ____ 50?__~~-~--~-80_0 ~0~- __8_0~~00 Plu~ 5%_of event pr~l_!_over $5 ?90
1~~~=~::~~:~:: :~~~::;,~E:~l~~~~~~~~;:~;i~~-::~:~=::~:r~~:::r-~;~:L-~~::f:~- =~-~
392.PARKS
393,PARKS
'
i PARK-~~DG II'".;;;~YS N(>T_R~G-;;-LARG!l,;-~~1'ADD HRS~l=-- ~;;:;,L-=:20 ooL= 200~ - =2~~;L_::__;;,;( - .. .~ ·~-·
394!PARKS
395:PARKS MCGRAFT
396'PARKS MCGRAFT PARK BLDG (WEE~ENDS ~-~!~E_9ULA~-~-~9~~~):FIRST~_HRS \___ _a_o.ool ____ 8_?_-~oj__ _ ~~ ??1 ___ ~5-~0-~------~~~?~-
397 PARKS ~ICG~FT PA_RK BLO~ (~_E_~-~~N!)S_NO_T_~_Eg':'_~!R_~~~~S!!~~D-~_R~ ___ i -~----35_~oL ___ ... _2~~01---- ?5_ ~ol_ ___ ?~:904- ___ _ ?~ ~o; -·------
3_96,PARKS ;McG~AFT PA~K B_L~~-~~E_E~_§~~~-!'!_O!_~~~Ut~~-~~q:~~~!.j.~.I.~S~ 1:1_~~--I-----~??__0~~ --~--~-0~-~_o~-- ·- __:10~~-- ___!_~5_?~---~~5:?_01------ .. ___ _ .J
i
399 PARKS MCGRAFT PARK MUSIC BOWL :HOUR 40 ool 40.00: 40.001 45_00• 45.00:
; ·-- ----- · -·~- --- ----- ____ _, __ -------- r-·--- _____, ____ ---·-- r--------..·-·j---- -----:- ·--·~----,-
409,,PARKS !,WEDDING cooRDINATION ]PER EVENT 1 I,
1
1
10.oo 1 2s.oo\ 25 oo:, ---~--
439 RECREATION BASEBALL (ADUL TJ TEAM 950.00 950 00 950.00 965.00 t,ots.oo 3_05"!..
450 RECREATION JUNIOR SUMMER TENNIS LEAGUE TEAM 75.00 75,00 75.00 75.00 95,00 2667%
451. RECREA liON :OUTDOOR SOCCER (AOUL Tj ITEAM
'
! 65o.ooi sso.oo: 665.00] ' 575 oo! 67S_oo! ___________ .... -~---- _
452 RECREATION PICNIC SHELTER RENTAL EACH 50.00 50.00 50.00 50.00 100.00 100%
453 RECREATION PICNIC SHELTER RENTAL {200 PERSON) EACH 65.00 65.00 65.00 65.00 12s.ooA ___ _ 92 31%
iJ.O,lf
~?I 463 RECREATION SWIM {OPEN SWIM YOUTH) PER PERSON 1.00 1.00 1.00 --~
464 RECREATION SWIM (OPEN SWIM ADULT)
1.00;
.:,,&s~lr--- W0%1/
1-~~%
PER PERSON 2.00.' 2.00 200 2_00
CITY COMMISSION AGENDA ITEM _ _ __
COMMISSION MEETING DATE: APRIL 24,2005
MEMORANDUM
TO: Mayor and City Commissioners
From: Lee J. Slaughter, Assistant City Manager
Date: April 19, 2005
Re: Summer Celebration Special Event Request
BACKGROUND SUMMARY:
Attached please find Summer Celebration requests for services for its 2005 festival. This
year's event will be held on Thursday, June 30 through Sunday, July 10. Except for
minor changes involving dates and times, their 2005 requests are similar to last year's --
2004 which were granted. One notable addition to their '05 request is the creation of a
Bistro on Clay Avenue between 3rd and 41h street where wine by the glass and beer will be
available during the Craft Show days (July 1, 2, & 3). Staff continues to work with event
coordinators regarding details involving their requests.
With one notable exception, mowing the Mart Dock property at the end of 3rd by Noon
6/29, the Leisure Services Board recommends approval of Summer Celebration's
requests (which include the waiver ofrentalfeesfor equipment borrowed ... ) contingent
upon their compliance with City policies and guidelines, ordinances and other
regulations.
FINANCIAL IMPACT:
Rental fee waiver cost is Not Known, but total cost is not expected to exceed $5,000.
BUDGET ACTION REQUIRED:
None.
STAFF/COMMITTEE RECOMMENDATION:
With one notable exception, mowing the Mart Dock property at the end of 3'd by Noon
6/29, the Leisure Services Board recommends approval of Summer Celebration's
requests (which include the waiver of rental fees for equipment borrowed ... ) contingent
upon their compliance with City policies and guidelines, ordinances and other
regulations.
MUSKEGON
SUMMER
CELEBRATION
April 7, 2005
Lee Slaughter
Assistant City Manager
City of Muskegon
PO Box 536
Muskegon, MI 49443-0536
Dear Ms. Slaughter:
The Muskegon Summer Celebration Committees are preparing for the
2005 festival to be held Thursday, June 30 through Sunday, July 10.
We are humbly requesting the following from City of Muskegon for the
2005 festival:
(j). Fireworks permits for July 4 and July 10. Both shows will be shot
from barges over Muskegon Lake. The July 4 show will be the bigger
of the two shoes and therefore anticipate the July 4 show to attract
the larger of the two crowds.
Permission for exclusive use of Hackley Park from June 27 through
July 10. Use of the park on June 27, 28, & 29 would be to store
picnic tables for use for Art in the Park.
Permission for the exclusive use of Clay Avenue between Third and
Sixth Streets, Western Avenue from Fourth to Seventh Streets, and
Fourth, Fifth and Sixth Streets between Webster and Western and the
city parking lot along Western Avenue across from the LC Walker
Arena for Art in the Park/Village Craft Market on July 1, 2, & 3. In
.·~ addition we would request the use of Clay Avenue between Third and
Fifth streets on Thursday, June 30 for set up for the weekend's
activities. As part of this weekend, we will be creating a Bistro on
Clay Avenue between Third and Fourth Street. This will be a fenced
in area approximately 80 by 30 with umbrella tables and chairs.
Wine by the glass and bottled beer will be available in this area.
587 West Western Avenue • Muskegon, Michigan 49440
Phone (231} 722-6520 • Fax (231} 722·6112
www.summercelebration.com
There will also be a single jazz performer playing throughout the
weekend.
• Grant exclusive peddling and selling rights of any article from a stand,
stall, vehicle, pack or basket, or in any other manner, on any of the
following streets in the City in downtown Muskegon during the
festival: Webster, Muskegon, Pine, First, Second, Third, Fourth, Fifth,
Sixth, Seventh, Eighth, Ninth, Clay, Western, Shoreline Drive Morris,
Terrace, Thayer, Jefferson, and Division. In addition we would
request exclusive peddling and selling rights for all City-owned
property in the downtown area.
That the City notify the Summer Celebration of any request for use of
City facilities during the time of the Summer Celebration before
. granting permission for its use.
~·
'
Permission for the exclusive use of Shoreline Drive from Southern to
Fourth and Fourth from Shoreline Drive to Webster on Saturday, July
9 from 8:30a.m. to 12:30 p.m. for the parade route. In addition we
would like to use Clay from Third to Fourth on Saturday, July 9 from
9:00a.m. to 2:00p.m. for bus and vehicle parking for parade
disbanding.
6). Permission to use Western Avenue between Seventh and Eighth
Streets and the adjacent grassy area June 29- July 11 for the Depot
Expo activities .
. Permission for the use of a portion of Pere Marquette Beach on July 8
& 9 for a Beach Party. Our plan will be to sell alcoholic beverages
during the party which is currently scheduled from 1:00PM- 6:00
PM on July 9 (July 8 would be used for set up).
• Permission to sell liquor as part of our liquor license. The liquor
would be served in the same manner as last two years, at our Tiki Bar
area on the point in the concert area. This is the ONLY location where
these drinks would be available for purchase. Southern Comfort
would again control the percentage of alcohol per drink as they did
the last years.
@ • Permission to use the equipment listed on the attached application.
While we understand the need to reimburse the City for all labor
costs, we would ask that the rental fee be waived for any equipment
we borrow. In exchange we will provide a equal monetary value of the
rental costs in Summer Celebration concert tickets. This exchange
would be coordinated through the City Manager.
Summer Celebration be able to use its own labor pool rather than City
employees whenever possible for many tasks previously done by City
employees.
The City provide a complete, detailed list of all fees incurred by
Summer Celebration.
Any additional labor or equipment use not outlined on this
application be cleared through Summer Celebration first, unless of
course, it is an emergency or matter of public safety.
On behalf of the Summer Celebration Committee, I warit to thank you
and the City for your continued support of the festival. Without that
help it would not enjoy the success it does. We look forward to working
with you again in 2005.
Joe Austin, Executive Director
Cc: Bryon Mazade, Chairperson, Board of Trustees
pe: o. .sa~ le.:s (}c((!
.· B. YOLU1Q1 7:'771-~/
j1'[af:y
Ca..pt. IJ\Iint{trJJ.n..
)11c:J-4-~~
, AfiJ lL 2Ct6 J?tlll
MEMORANDUM
To: Bryon Mazade, City Manager
From: Lee Slaughter, Assistant City Manager
Date: April14, 2005
Re: Summer Celebration: Comparison of Summer Celebration Request
Difference(s) between '05 and '04
Requests:
I. Similar, but '05 reduced by 2 days
2. Same, except for change in dates
3. Craft show days- July I, 2, 3 (June 301h for set up)
New: Bistro on Clay btw. 3rd & 4 1h- will sell wine and beer on those
days.
4. Same
5. Same
6. Similar, but time change (starting sooner & ending at Noon)
7. Same
8. Similar, but "portion" ofPere Marquette and not all as previously requested
- '05 Party on Beach will start early and end early
9. Same
10. Same
II. Same
12. Same
13. Same
A copy of the request was provided to all relevant parties: (Doug, Bernadette,
Workman, Tony, Gail, Major, Mo and Mark). With the exception of Mark, I'd expect
all others to apply the same or similar provisions to '05 as they did '04, except for
those few relatively minor changes above.
Please advise if there's anything special you'd like me to be aware of or that you
might want me to handle differently.
Thanks.
Affirmative Acllon
(231)724-6703
FAX: (231)722-1214
Assessor/Equalization
(231 )724-6708
FAX: (231)726-5181
Cemetery Department
(ZJI )724-6783
FAX: (231)726--5617
City Manager June I 0, 2005
(231)724-6724
West Michigan's Shoreline City
FAX: (231)722-1214
Civil Service
(231 )724-6716
State of Michigan
FAX: (231)724-4405 Department of Labor & Economic Growth
Clerk
Liquor Control Commission
(231)124-6705 7150 Harris Drive
FAX: (231)724-4178
P.O. Box 30005
Community and Lansing, Michigan 48909-7505
Neigh. Services
(231)724-6717
FAX: (231)726-2501
Dear Commission,
Computer Info,
Systems
(231)724-6744 I was contacted by Muskegon Summer Celebration regarding their request for a liquor
FAX: (231)722-4301 license for a Bistro on Clay Avenue between 3'd and 41h Street where wine and beer will
Engineering Dept. be available during the Craft Show days of July I ' 1 - 3'd. They have informed me that
(231)724-6707 you need a letter from the City of Muskegon City Clerk regarding the street closures that
FAX: (231)727-6904
are needed for this Bistro.
Finance Dept.
(231)724-6713
FAX: (231)724-6768 Please see the attached documents which include the official minutes of the City of
Fire Department Muskegon City Commission meeting where the street closing was granted by the City
(231)724-6792 Commission along with the Summer Celebration request.
FAX: (231)724-6985
Income Tax
(231)724-6770
If you require any additional information, please do not hesitate to contact me at (231)
FAX: (231)724--6768 724-6721.
Inspection Services
(231)724-6715
FAX: (231)728-4371
Leisure Services
Sincerely yours, j
Ucvl_j a-<LL~CL"';r~
(231 )724-6704
FAX: (231)724-ll96
\1ayor's Office
:231)724-6701 Gail A. Kundinger, MMC ·
FAX: (231)722-1214
City Clerk
Planning/Zoning
:231)724-6702
FAX: (231)724-6790
Poll.ce Deptartment
.231)724-6750
I" AX: (231)722-5140
?ublic Works Dept
231)724-4100
-~AX: (231)722-4188
rreRsurer's Office
231)724-6720
~AX: (231)724-6768
.Vater Billing Dept,
231)724-6718
?AX: (231)724-6768
.Vater Filtration
231)724-4106
'AX: (231)755-5290
City of Muskegon, 933 Terrace Street, P.O. Box 536, Muskegon, Ml 49443-0536
www.shoreJinecity.com
DATE: August 31, 2004
TO: Honorable Mayor and Commissioners
FROM: Anthony L. Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case#: EN-040076 Address:
1261 Sixth Street (Garage Only).
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
1261 Sixth St (Garage Only!- AREA 10 is unsafe, substandard, a public
nuisance and that it be demolished within thirty (30) days. It is further requested
that administration be directed to obtain bids for the demolition of the structure
and that the Mayor and City Clerk be authorized and directed to execute a
contract for demolition with the lowest responsible bidder.
Case# & Project Address: # EN-040076- 1261 Sixth Street (Garage Only)
Location and ownership: This structure is located on Sixth between Houston and
Monroe and is owned by Jeanie Wallace, 1261 Sixth St, Muskegon, M149441.
Staff Correspondence: A dangerous building inspection was conducted on
11/19/04 and the Notice and Order to Repair was issued on 12/01/04. On
01/06/05 the HBA declared the structure substandard and dangerous.
Owner Contact: The owner attended the HBA meeting stating that she would be
demolishing the structure (garage). No permits have been issued and no owner
contact since that time.
Financial Impact: CDBG Funds
Budget action required: None
State Equalized value: $21,500 (Entire property)
Estimated cost to repair: $5,000
Staff Recommendation: To concur with the Housing Board of Appeals decision to
demolish.
City Commission Recommendation: The commission will consider this item at it's
meeting Tuesday, April26, 2004.
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLKIA\AGENDA ~ 1261 Sixth- G (2).doc page 1 of 1
CITY OF MUSKEGON
DANGEROUS BUILDING INSPECTION REPORT
1261 Sixth
11119/04
Inspection noted:
1. Garage roof system has collapsed. Rebuild garage to Michigan
Residential Code 2003.
Please contact Inspection Services with any questions at 231-724-6715.
BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I
HAVE DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A
DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN
SECTION 10-61 OF THE MUSKEGON CITY CODE.
HENRY FAL TINOWSKI, BUILDING INSPECTOR DATE
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLKIA\1261 Sixth. doc
DATE: August 31, 2004
TO: Honorable Mayor and Commissioners
FROM: Anthony L. Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case #: EN-03-38
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
680 Orchard (Garage Only) Area 11 is unsafe, substandard, a public nuisance
and that it be demolished within thirty (30) days. It is further requested that
administration be directed to obtain bids for the demolition of the structure and
!hat the Mayor and City Clerk be authorized and directed to execute a contract
for demolition with the lowest responsible bidder.
Case# & Project Address: # EN-03-38- 680 Orchard (Garage Only)
Location and ownership: This structure is located on Orchard between Kenneth
and Scott Streets and is owned by Robert H. Lee, 680 Orchard Street,
Muskegon, Ml 49441
Staff Correspondence: A dangerous building inspection was conducted on
05/19/03 and the Notice and Order to Repair was issued on 06/03/03. On
011/06/03 the HBA tabled case until January 2004 to review status of repairs.
On 01/08/04 the HBA tabled case until May 2004. On 05/06/04 the HBA tabled
case to clarify ownership. On 11/4/2004 the HBA tabled case until January 2005
to allow time for repairs to be completed. On January 6, 2005 the HBA declared
the garage to be dangerous, substandard and a public nuisance.
Owner Contact: Ms. T. Banks was present at the HBA meeting 11/06/03 to
represent this case. She stated she has a receipt showing she paid Curtis
!Holden to repair the garage and just needs more time. On 01/08/04 the
grandfather of Robert Lee was present to represent his grandson, who was not
able to attend the HBA meeting. He stated Robert needed more time to finish
!he repairs. On 05/06/04 the Grandfather of Robert Lee, Ben Jones, was present
for the HBA meeting. He stated Ben's father recently passed on and the case is
in Probate Court. Robert Lee has just turned 18 and is trying to keep the house
to live in. The case goes back to court 6/24/04 to see who will get the property.
Mr. Jones stated they want to save the garage, but can't really do anything until
after the court date. On 11/04/04 Robert Lee was present at the HBA meeting
€ase and asked for more time because property was still in the court system. On
January 6, 2005 no one was present at the HBA meeting to represent this case
and there have been no permits issued or inspections scheduled.
!Financial Impact: CDBG Funds
Budget action required: None
0:\Inspections\Grabinski_Lorraine\Word\CC MEETINGS\AGENDA • 680 Orchard -G.doc page I of2
CITY OF MUSKEGON
DANGEROUS BUILDING INSPECTION REPORT
680 ORCHARD (Garage)
5119/03
Inspection noted:
1. Sill plate investigation is required.
2. Siding is missing.
3. Garage door is missing.
4. Exterior painting is required.
5. All work requires a building permit. No work may commence without
obtaining said permit first.
Please contact Inspection Services at 231-724-6715 with any questions.
BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I HAVE
DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A
DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN SECTION
4-23 OF THE MUSKEGON CITY CODE.
HENRY FALTINOWSKI, BUILDING INSPECTOR DATE
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLKlA\680 Orchard
(Garage).doc
. ~ JJ/J II JJJ
\ ··
\
\
DATE: August 31,2004
TO: Honorable Mayor and Commissioners
FROM: Anthony L. Kleibecker, Director of Public Safety
RE: Concurrence with the Housing Board of Appeals Notice and Order
to Demolish. Dangerous Building Case#: EN-040070
SUMMARY OF REQUEST: This is to request that the City Commission Concur
with the findings of the Housing Board of Appeals that the structure located at
1924 Brunswick is unsafe, substandard, a public nuisance and that it be
demolished within thirty (30) days. It is further requested that administration be
directed to obtain bids for the demolition of the structure and that the Mayor and
City Clerk be authorized and directed to execute a contract for demolition with
the lowest responsible bidder.
Case# & Project Address: # EN-040070
Location and ownership: This structure is located on Brunswick between E.
Holbrook and E. Laketon and is owned by Gary Herbert, 1924 Brunswick,
Muskegon,MI49442
Staff Correspondence: A dangerous building inspection was conducted on
07/19/04 and the Notice and Order to Repair was issued on 07/23/04. On
November 4, 2004 the HBA declared the structure to be dangerous, substandard
and a public nuisance.
Owner Contact: No one was present to represent case at the HBA meeting.
There have been no permits issued or inspections scheduled and no owner
contact.
Financial Impact: General Funds
Budget action required: None
State Equalized value: $19,500
Estimated cost to repair: $80,000
Staff Recommendation: To concur with the Housing Board of Appeals decision to
demolish.
City Commission Recommendation: The commission will consider this item at it's
meeting Tuesday, April 26, 2004.
C:\Documents and Scttings\Potter\Local Settingstrernporary Internet Files\OLKlA\AGENDA- 1924 Brunswick.doc page 1 of 1
CITY OF MUSKEGON
DANGEROUS BUILDING INSPECTION REPORT
1924 Brunswick
7/19/04
Inspection noted:
1. Roof needs to be replaced.
2. Rear part of building covered with OSB.
3. Rear portion of structure is failing.
4. Open electrical boxes.
5. Exterior light fixtures are missing.
6. Siding and failing or needs to be replaced.
7. Engine, debris and inoperable vehicles in yard- must be removed.
8. Shed is improperly wired.
9. Fascia is exposed to weather and rotting.
10. Improperly installed front windows.
11. Interior inspection with building, plumbing, mechanical, and electrical
inspectors required.
12. All work requires construction permits. These permits must be obtained
prior to work beginning.
Please contact Inspection Services with any questions at 231-724-6715.
BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I
HAVE DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A
DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN
SECTION 10-61 OF THE MUSKEGON CITY CODE.
DON LABRENZ, BUILDING OFFICIAL DATE
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK!A\1924 Brunswick.doc
.
~ jCld { ~
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