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CITY OF MUSKEGON CITY COMMISSION MEETING JANUARY 22, 2002 CITY COMMISSION CHAMBERS@ 5:30 P.M. AGENDA • CALL TO ORDER: • PRAYER: • PLEDGE OF ALLEGIANCE: • ROLL CALL: • HONORS AND AWARDS: • PRESENTATIONS: • CONSENT AGENDA: a. Approval of Minutes. CITY CLERK b. Community Relations Committee Appointment. CITY CLERK c. Funding for Storm Water Phrase II Permit Application. PUBLIC WORKS d. High Service Pump #2 Rebuild - Additional Repairs. WATER FILTRATION PLANT e. Creation of HDC Study Committee. PLANNING & ECONOMIC DEVELOPMENT • PUBLIC HEARINGS: a. Spreading of the Special Assessment Roll on Watson. Rodgers & Nelson ENGINEERING b. Create Special Assessment District for Roberts Street from Keating to Laketon ENGINEERING c. Create a Special Assessment District for Black Creek Road. Sherman to Latimer. ENGINEERING • COMMUNICATIONS: • CITY MANAGER'S REPORT: • UNFINISHED BUSINESS: a. Extension of Construction Time Period Purchase Agreement/Former Lakos Property {Muskegon Hospitality. lnc./City of Muskegon. PLANNING & ECONOMIC DEVELOPMENT b. Fisherman's Landing RFP LEISURE SERVICES • NEW BUSINESS: a. FIRST READING: Rezoning Request for Property Located near Bayou. Butler and Wood Street. PLANNING & ECONOMIC DEVELOPMENT b. Seasonal & Temporary Services Provider. CIVIL SERVICE c. Consideration of Bids - Building Demo. For Shoreline Drive East. ENGINEERING d. Concurrence with Housing Board of Appeals Notice and Order to Demolish the following: INSPECTION SERVICES • ANY OTHER BUSINESS: • PUBLIC PARTICIPATION: • CLOSED SESSION: Labor Negotiations • Reminder: Individuals who would like to address the City Commission shall do the following: • Be recognized by the Chair. • Step forward to the microphone. • State name and address. • Limit of 3 minutes to address the Commission. • (Speaker representing a group may be allowed l O minutes if previously registered with City Clerk.) • ADJOURNMENT: ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS WHO WANT TO ATTEND THE MEETING UPON TWENTY FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE CONTACT GAIL A KUNDINGER, CITY CLERK, 933 TERRACE STREET, MUSKEGON, Ml 49440 OR BY CALLING (231) 724-6705 OR TDD: (231) 724-4172. Date: January 22, 2002 To: Honorable Mayor and City Commissioners From: Gail A. Kundinger, City Clerk RE: Approval of Minutes SUMMARY OF REQUEST: To approve the minutes of the Commission Orientation that was held on Monday, January 7, 2002; and the Regular Commission Meeting that was held on Tuesday, January 8, 2002. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Approval of the minutes. CITY OF MUSKEGON CITY COMMISSION MEETING JANUARY 22, 2002 CITY COMMISSION CHAMBERS@ 5:30 P.M. MINUTES The Regular Commission Meeting of the City of Muskegon was held at City Hall, 933, Terrace Street, Muskegon, Michigan at 5:30pm, Tuesday, January 22, 2002. Mayor Warmington opened the meeting by introducing Reverend Jerry DePoy from Bible Baptist Temple, who offered the prayer, after which members of the City Commission and members of the public joined in reciting the Pledge of Allegiance. ROLL CALL FOR THE REGULAR COMMISSION MEETING Present: Mayor Stephen Warmington, Vice-Mayor Karen Buie, Commissioners Stephen Gawron, William Larson, Robert Schweifler, Clara Shepherd, Lawrence Spataro; City Manager Bryon Mazade; City Attorney Thomas Johnson and City Clerk Gail Kundinger. 2002-09 CONSENT AGENDA a. Approval of Minutes. CITY CLERK SUMMARY OF REQUEST: To approve the minutes of the Commission Orientation that was held on Monday, January 7, 2002; and the Regular Commission Meeting that was held on Tuesday, January 8, 2002. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Approval of the minutes. b. Community Relation Appointments. CITY CLERK SUMMARY OF REQUEST: To concur with the recommendations from the Community Relations Committee regarding appointments. The Community Relations Committee held a meeting on January 14, 2002, to review the applications presented for each of the various committees and boards. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Approve the appointments. c. Funding for Storm Water Phase II Permit Application. PUBLIC WORKS SUMMARY OF REQUEST: The Muskegon Area Municipal Storm Water Policy Committee, which represents all the municipalities affected by the NPDES Storm Water Phase II Voluntary Permit requirements, has approved a proposal by its consultant, Fishbeck, Thompson, Carr and Huber, to draft permit application for all the municipalities. The total cost of this project will be $78,000. Costs were spread to all the municipalities and Muskegon County based on population, total land area, urbanized area, population in urbanized area and a community benefit factor. The City of Muskegon's share of this cost is $14,960. FINANCIAL IMPACT: $14,960 STAFF RECOMMENDATION: To approve this expense. d. High Service Pump #2 Rebuild - Additional repairs. WATER FILTRATION PLANT SUMMARY OF REQUEST: To authorize necessary additional repairs to High Service Pump #2. FINANCIAL IMPACT: Repair costs of $8,970.00 in addition to the original agreements of $31,824.99. BUDGET ACTION REQUIRED: This is an unplanned expense and will require an internal budget transfer from another line item. STAFF RECOMMENDATION: To authorize payment to the contractor for the additional repairs in conjunction to the original rebuild project at a cost of $8,970.00. e. Creation of HDC Study Committee. PLANNING & ECONOMIC DEVELOPMENT SUMMARY OF REQUEST: The Westwood Group is interested in establishing an historic district for the Boiler Works building and its vicinity in order to avail the State's historic preservation tax credit program. For a new historic district establishment, the state statute requires that the City Commission appoint a study committee to conduct all necessary research and reports. The committee shall contain a majority of persons who have knowledge or interest in historic preservation, and shall contain representation from an organized local historic preservation organization. The request is to appoint a study committee mainly to determine whether the Boiler Works should be designated as a historic district. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Staff recommends to appoint the following persons, namely: Jon Colburn and Dan Chambers. Additional persons with knowledge in historic preservation will also be recruited to serve in the study committee. Motion by Commissioner Schweifler, second by Commissioner Spataro to approve the Consent Agenda. ROLL VOTE: Ayes: Larson, Schweifler, Shepherd, Spataro, Warmington, Buie, Gawron. Nays: None MOTION PASSED 2002-10 PUBLIC HEARINGS: a. Spreading of the Special Assessment Roll on Watson. Rodgers & Nelson. ENGINEERING SUMMARY OF REQUEST: To hold a public hearing on the spreading of the special assessment roll for Watson, Rodgers & Nelson, and to adopt the resolution confirming the special assessment roll. FINANCIAL IMPACT: A total of $80,102.59 would be spread against the twenty- three (23) parcels abutting the project. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: To approve the special assessment roll and adopt the resolution. The public hearing opened at 5:37 p.m. to hear and consider any comments from the public. There were no comments given from the public. Motion by Commissioner Schweifler, second by Commissioner Larson to close Public Hearing at 5:40 p.m. and approve the spreading of the Special Assessment Roll on Watson, Rodgers & Nelson. ROLL VOTE: Ayes: Schweifler, Shepherd, Spataro, Warmington, Buie, Gawron, Larson. Nays: None MOTION PASSED b. Create Special Assessment District for Roberts Street from Keating to Laketon. ENGINEERING SUMMARY OF REQUEST: To hold a public hearing on the proposed special assessment of Roberts, Keating to Laketon, and to create the special assessment district and appoint two City Commissioners to the Board of Assessors if it is determined to proceed with the project. FINANCIAL IMPACT: None at this time. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: To create the special assessment and assign two City Commissioners to the Board of Assessors by adopting the resolution. The public hearing opened at 5:40 p.m. to hear and consider any comments from the public. There were no comments given from the public. Motion by Commissioner Spataro, second by Vice Mayor Buie to close Public Hearing at 5:42 p.m. and create Special Assessment District for Roberts Street from Keating to Laketon. ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Buie, Gawron, Larson, Schweifler. Nays: None MOTION PASSED c. Create Special Assessment District for Black Creek Road, Sherman to Latimer. ENGINEERING SUMMARY OF REQUEST: To hold a public hearing on the proposed special assessment of Black Creek Rd., Sherman to Latimer, and to create the special assessment district and appoint two City Commissioners to the Board of Assessors if it is determined to proceed with the project. FINANCIAL IMPACT: None at this time. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: To create the special assessment and assign two City Commissioners to the Board of Assessors by adopting the resolution. The public hearing opened at 5:43 p.m. to hear and consider any comments from the public. Public comments in opposition made by Bruce Peltier, 2241 Black Creek Rd and Jim Duncan, 2300 Black Creek Rd. Motion by Commissioner Spartaro, second by Commissioner Schweifler to close Public Hearing at 6:02 on the proposed special assessment of Black Creek Rd., Sherman to Latimer, and to create the special assessment district and appoint two City Commissioners to the Board of Assessors by adopting the resolution. ROLL VOTE: Ayes: Spataro, Warmington, Buie, Gawron, Larson, Schweifler, Shepherd. Nays: None MOTION PASSED Motion by Commissioner Spataro, second by Commissioner Schwefler to table proposed special assessment of Black Creek Rd., Sherman to Latimer until next regular meeting. ROLL VOTE: Ayes: Warmington, Buie, Gawron, Larson, Schweifler, Shepherd, Spataro. Nays: None MOTION PASSED 2002-11 UNFINISHED BUSINESS: a. Extension of Construction Time Period Purchase Agreement/Former Lakos Property (Muskegon Hospitality. lnc./City of Muskegon). PLANNING & ECONOMIC DEVELOPMENT SUMMARY OF REQUEST: To approve the written request from Holiday Inn Muskegon Harbor/Muskegon Hospitality Inc. to extend the construction time period designated in the Purchase Agreement between Muskegon Hospitality, Inc. and the City of Muskegon for the former Lakos property, with conditions. The conditions are included in the Amendment Agreement, and include an extension of three years, at the inclusion of which a new building will be constructed on the site. Conditions include the requirement that a paved, landscaped parking lot will be constructed on the site in the interim. If the parking lot is not constructed, in accordance with requirements of the Engineering and Planning Departments, by May 31, 2002, the original staff recommendation of January 8, 2002 will be in effect. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: To approve the Amendment Agreement and authorize the Mayor and Clerk to sign. Motion by Commissioner Schweifler, second by Commissioner Larson to approve the written request from Holiday Inn Muskegon Harbor/Muskegon Hospitality Inc. to extend the construction time period designated in the Purchase Agreement between Muskegon Hospitality, Inc. and the City of Muskegon for the former Lakos property, with conditions. ROLL VOTE: Ayes: Buie, Gawron, Larson, Schweifler, Shepherd, Spataro, Warmington. Nays: None MOTION PASSED b. Fisherman's Landing RFP. LEISURE SERVICES SUMMARY OF REQUEST: To direct staff as to which proposal, if either, to pursue for the use of Fisherman's Landing. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: See attached COMMITTEE RECOMMENDATION: The Leisure Services Board recommended that to delay action for 30 days to allow both parties to work out an agreement, but to work with Great Lakes to determine what an equal swap may be during that time. The public hearing opened at 6:13 p.m. to hear and consider any comments from the public. Public comments were heard from Chris Kelly (6:18), Mr. Burns 6:27), Dave Wendtland (6:44), Wayne Grossbeck (6:56), Skeeter Warner (7:01) (Charlevoix survey passed out), Debra Hawkins (7:01), Don Zutter (7:31 ), Jack Harrington (7:35), Greg Wagner (7:37), Thomas Hamilton (7:39), William Barefoot (7:43), and Joan Benedict (7:47). A recess was given at 7:19 and reconvened at 7:31. Motion by Commissioner Spataro, second by Commissioner Schweifler to adopt in principal the proposal submitted by Great Lakes to relocate Fisherman's Landing and to present a Development Agreement to the Commission in 90 days. ROLL VOTE: Ayes: Gawron, Larson, Schweifler, Spataro, Warmington, Buie. Nays: Shepherd MOTION PASSED 2002-12 NEW BUSINESS: a. FIRST READING: Rezoning Request for Property Located near Bayou. Butler and Wood Street. PLANNING & ECONOMIC DEVELOPMENT SUMMARY OF REQUEST: Request to rezone property owned by Donald and Sherry Lou Balcom, located near Bayou, Butler and Wood Streets, from RT, Two-Family Residential and B-4, General Business to Rm-1, Low Density Multiple-Family Residential. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Staff recommends approval of the request COMMITTEE RECOMMENDATION: The Planning Commission recommended approval of the request at the l /l O meeting. The vote was unanimous. Motion by Commissioner Shephard, second by Vice Mayor Buie to approve the request to rezone property owned by Donald and Sherry Lou Balcom, located near Bayou, Butler and Wood Streets, from RT, Two-Family Residential and B-4, General Business to Rm-1, Low Density Multiple-Family Residential. ROLL VOTE: Ayes: Larson, Schweifler, Shepherd, Spataro, Warmington, Buie, Gawron. Nays: None MOTION PASSED b. Seasonal & Temporary Services Provider. CIVIL SERVICE SUMMARY OF REQUEST: Approval of provider contract for seasonal and temporary employment services. RFP solicitation resulted in three proposals, which were due December 4, 2001. Proposals were received from: Kelly Services, Inc., 17088 Robbins Rd., Suite B, Grand Haven Ml 49417; Manpower, 20 West Muskegon Ave., Muskegon, Ml 49440-1317; Wise Services Inc., 600 Beacon Blvd., Suite C, Grand Haven, Ml 49417. A committee consisting of managers and users reviewed proposals and interviewed bidder representatives. While Kelly Services was the low bidder, the decision to select Kelly Services was not made exclusively on that factor. Overall, Kelly Services presented the most desirable package in terms of flexibility, responsiveness, hiring and orientation process, references, and commitment to equal employment opportunity. FINANCIAL IMPACT: Seasonal and temporary services are projected to cost approximately $550,000 during 2002. BUDGET ACTION REQUIRED: Financial resources are allocated in the 2002 budget. STAFF RECOMMENDATION: Staff recommends adopting the committee's decision to award the seasonal and temporary services contract to Kelly Services, Inc. COMMITTEE RECOMMENDATION: The committee is recommending Kelly Services, Inc. be awarded the contract. Motioned by Commissioner Schweifler, second by Commissioner Gawron to approve provider contract for seasonal and temporary employment services to Kelly Services. ROLL VOTE: Ayes: Schweifler, Spataro, Warmington. Buie, Gawron Larson. Nays: Shepherd MOTION PASSES c. Consideration of Bids - Building Demo. For Shoreline Drive East. ENGINEERING SUMMARY OF REQUEST: The contract to demolish five structures at the following locations to H & M Demolition Companies out of Holland; Rag & Metal (10 W. Western), Captain Hook (685 Ottawa), Arts Mall (634 Ottawa), and Plasma Center (701 Cedar). H & M were the lowest responsive and responsible bidder with a bid price of $51, 250. FINANCIAL IMPACT: The demolishing cost of $51,250. BUDGET ACTION REQUIRED: The cost will be from the budgeted amount for Shoreline Dr. STAFF RECOMMENDATION: Award the contract to H & M Demolition Companies. Motion by Commissioner Spataro, second by Commissioner Schweifler to award the contract for the demolition of 5 structures to H&M Demolition Co .. ROLL VOTE: Ayes: Shepherd, Spataro, Warmington, Buie, Gawron, Larson, Schweifler. Nays: None MOTION PASSES d. Concurrence with Housing Board of Appeals Notice and Order to Demolish the following: INSPECTION SERVICES 1. 432 Monroe & 1878 Smith SUMMARY OF REQUEST: This is to request that the City Commission Concur with the findings of the Housing Board of Appeals that the structures located at 432 Monroe and 1878 Smith are unsafe, substandard, a public nuisance and that they be demolished within thirty (30) days. It is further requested that administration be directed to obtain bids for the demolition of these structures and that the Mayor and City Clerk be authorized and directed to execute a contract for demolition with the lowest responsible bidder. FINANCIAL IMPACT: CDBG BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: To concur with the Housing Board of Appeals decision to demolish. Motion by Commissioner Spataro, second by Vice Mayor Buie to concur with the Housing Board of appeals decision to demolish houses at 432 Monroe and 1878 Smith. ROLL VOTE: Ayes: Spataro, Warmington, Buie, Gawron, Larson, Schweifler Shepherd. Nays: None MOTION PASSES 2002-13 CLOSED SESSION: To discuss pending litigation. Motion by Commissioner Schweifler, second by Commissioner Spataro to go into closed session at 9:04 pm. ROLL VOTE: Ayes: Warmington, Buie, Gawron, Larson, Schweifler, Shepherd, Spataro. Nays: None MOTION PASSES Motion by Commissioner Schweifler, second by Commissioner Spataro to return to open session at 9: 16 p.m. ROLL VOTE: Ayes: Buie, Gawron, Larson, Schweifler, Shepherd, Spataro, Warmington. Nays: None MOTION PASSES Motion by Commissioner Schweifler, second by Commissioner Shepherd to accept Attorney's recommendation on item one (1). ROLL VOTE: Ayes: Gawron, Larson, Schweifler, Shepherd, Spataro, Warmington, Buie. Nays: None MOTION PASSES Motion by Commissioner Shepherd, second by Vice Mayor Buie to accept Attorney's recommendation on item two (2). ROLL VOTE: Ayes: Larson, Schweifler, Shepherd, Spataro, Warmington, Buie, Gawron. Nays: None MOTION PASSES ADJOURNMENT: The Regular commission meeting for the city of Muskegon was adjourned at 9: 18 p.m. Respectfully submitted, Gail A. Kundinger, CMC/AAE City Clerk Date: January 15, 2002 To: Honorable Mayor and City Commission From: Community Relations Committee RE: Appointments to Various Committees/Boards SUMMARY OF REQUEST: To concur with the recommendations from the Community Relations Committee regarding appointments. The Community Relations Committee held a meeting held on January 14, 2002, to review the applications presented for each of the various committees and boards. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Approve the appointments. COMMUNITY RELATIONS APPOINTMENTS Board of Canvassers John Bronsema (Republican) - Reappointed Charles Nelson (Republican) - Reappointed Leola Chambers (Democrat) - Reappointed Katrina Gordon (Democrat) - Fill Vacancy (Joanie Wallace) Board of Review Luther Dease - Reappointed Lawrence Devoogd - Reappointed Donald Haas - Reappointed Jack Rottman - Reappointed Cemetery Committee Robert Vanderlaan - Reappointed Citizen's Police Review Board John Barrett - Reappointed Ben Garza - Reappointed Marianne Harris-Darnell - Reappointed Bradley Young - Reappointed City Employees' Pension Board Art Rudd - Reappointed Community Development Block Grant-Citizen's District Council James Dalum - Reappointed G. Ellouise Hieftje - Reappointed Susan Kroes - Reappointed Catherine Maybanks - Reappointed Patricia Montney - Reappointed Election Committee Charles Nelson - Reappointed Equal Opportunity Committee Laura Rowan - Reappointed Historic District Commission Daniel Chambers - Reappointed (Residency in the District) Wanda Matsey - At Large Position Jackie Hilt - To Fill Position (Member of Preservation Society) Hospital Finance Authority Bess Commodore - Reappointed George Sculley - Reappointed Housing Code Board of Appeals Nick Kroes - Reappointed Jonathan Rolewicz - To Fill Vacancy Housing Commission Tommie Dennie - Reappointed (Recommendation of Manager) Land Reutilization Committee Michael Bernhardt (Contractor) - Reappointed Tommie Watson (At-Large Position) - To Fill Vacancy (Linda Engle) Leisure Services Board Chris Jensen - Reappointed John Strach, Jr. - Reappointed Loan Advisory Board Jay Wallace - Reappointed Planning Commission John Aslakson - Replace Diana Coleman Peter Satorius - Reappointed Blanche Smith - Reappointed Joan Stewart - Fill Vacancy Left By Lisa Abraham Zoning Board of Appeals Jane Clingman-Scott - Fill Vacancy Left By Bill Larson Daniel Narowitz - Reappointed Steve Schiller - Reappointed David Newsome - Replace Rosaline Smith Date: January 22, 2002 To: Honorable Mayor and City Commissioners From: Ken Meyer, Deputy DPW Director RE: Funding for Storm Water Phase II Permit Application SUMMARY OF REQUEST: The Muskegon Area Municipal Storm Water Policy Committee, which represents all the municipalities affected by the NPDES Storm Water Phase II Voluntary Permit requirements, has approved a proposal by its consultant, Fishbeck, Thompson, Carr and Huber, to draft permit applications for all the municipalities. The total cost of this project will be $78,000. Costs were spread to all the municipalities and Muskegon County based on population, total land area, urbanized area, population in urbanized area and a community benefit factor. The City of Muskegon's share of this cost is $14,960. FINANCIAL IMPACT: $14,960. BUDGET ACTION REQUIRED: The expense to be covered by the Storm Water Management Budget. STAFF RECOMMENDATION: To approve this expense. COMMITTEE RECOMMENDATION: C:\DOCUME~1\KUNDIN~1\LOCALS~1\Temp\Phase II Penntt Appllication Expense Agenda Cover_.doc Public Works Memo To: Ken Meyer, Deputy Public Works Director From:Bob Fountain, Special Operations Supervisor CC: Bob Kuhn, Public Works Director Date: 1/15/2002 Re: Appropriation for NPDES Phase II Storm Water Voluntary Permit Application The Muskegon Area Municipal Storm Water Policy Committee, on which the City of Muskegon is represented, has approved the hiring of the consulting engineering firm, Fishbeck, Thompson, Carr and Huber (FTCH) to prepare an NPDES Phase II Storm Water Voluntary Permit Application for each municipality. Previously FTCH was selected by bid process to prepare an initial plan of steps needed to prepare a permit application. FTCH was found to be the most qualified and lowest bidder of 8 engineering consulting firms that submitted RFP's for this project. To complete the application process for each municipality, FTCH has submitted a price not to exceed $78,000. They also submitted a funding apportionment plan for spreading the preparation cost to all the municipalities represented. The recommended funding apportionment for the City of Muskegon is 27.4% of the total cost or $14,960. This figure takes into account each municipality's total area, urbanized area, total population, population in the urbanized area and a factor for public health, safety and welfare. I recommend that we obtain City Commission approval to have our permit application prepared. 2 <}!\<)]110')(:) Deeem:}e, 7, 2C01 Pm,ect No. G0!5l3 Mr, Gerald Bartoszoi,, P.E. Public Works Director City oi Norton Slloros 4814 Henry Street Nor.on SilOl'eS, lvll 494,n Re: Proposal ior Englneenng Scrv1(..-e<;, tur Muskogon .Area f./unicipal Storm Water 8umrr11tree Oear Jerry: Fishbeck, Thompson, Carr & Huber, Inc. (FTC&H) 's pleased. to submit thi~ µruµ0S<J: HJ lht.: Muskegon Area Muntcip-rtl Storm WaterCcmrritte-e {MAMSWC:i for engineering services related lo preparbg NPDES permit applications tor voluntary coverage of municipal s~orr;l water discharges trom Um. MAMSWC partldpating comriunities. and governmentn! units. The. scop;; of 1,iiCrk of tbe proposed engineering services is conta:ned in the FTC&H report ,Hlchigan Department cf Environmental Qualfly Watershed~E!ased Vo/untaq Genetaf Permit . Phm Identification, December 7, 2001. F,ese services are S<::heduled to extend trcm Jani.wry 2002 to Match 2003 and wtll lnclu::ie prei,::aration of the na:essary NPDES perrrit applications prior to March l 0, 2003. The scope of 1,vori< outlined iri the 1eferenced report includes the ~allowing activities: Compiling General lnformat:on an eac'.1 governmental unit. Preparing base mapping and outfall rnappin3, as 1,wll as a ~coi::e of work and approac11 for tho necessary subsequ,,nt mapping efforts. Prepare a plan fer effective detection arid elimination of l!licit discharges including a ,.nodel H!lcit discharge ordinance (Illicit Discharge Detection and =.!irnL1ation Plan). Develop a Pub:ic Education Plan, Determine the scope of work and approacti tor development of the Watershed Management Plan. Documentation of a strategy to coordinate tho developmert of the Watershed rvlanagement Plan ar:d submittal of the Public .Participation Strategy within six months of the issuance of tre Certrficate of Coverage. P:·eparation of a ~clle<lule ~or implemertaticn of the specific activities assoc:ated 1,,vilh each of :he components of the Water3hedw8ascd Vo1unl~ry General Pnrmit and measurable goals tor the !Ucit Discharge Elimination Plan and the Pubiic Education Strategy. 3 Mr, Gerald Bartoszek 1 P.E:. Page 2 December 7, 2001 Meetings with the MAt1.:lSWC Tec:inica! and Poiic.y Cu11:rnihee::., and the ind:'vic:h.iaJ communities and governmental ;mits, Prnparation of a five-year budget for lrnplernentnton cf the work included m ~rw Watersbed-Based Voluntary General Permit and a recommended allocaUon cf cost for conlributic,ns by ::l1e participating communities and govcrnrnental uniis. Options for financing the develo::m1ent of the watershed management plan and irnplornontation of the other required activities will be investiga1ed, The uruposed work outHrwd above and In the MicMgtnl Dr:partmer:t of Environmental Quality li/atershed-Based Voluntary General .Permil' - Plan ldeniification report will be comp!eted for a not-to-exceed fee of Seventy-Eight Thocsand Doliars ($78,000), Enclosed are two Protessional SeNices Authorization forms. If you concur with ou1 scopo· of work, please sign both criginals, retain one for your files, and return the other to FC&H lo \he anent/on of r.,,1s. Maureen Alberts. Ti1is proposal fs made subject to the enck)sed Terms and Condiifons for Professfonal Scr.iic~s. Invoices i,vill be sutHTilll,:1d every fotr v1eeks and µayrnint is due upon receipt. Sincerely, Enclosu:es Muskegon Area Municipal Storm W at er Committee (MAMSVVC) MDEQ Voluliltary Permit Applicat ion • Cost Apportionment '~ ;_,1 ..... Q,, ., , ,..:.,M -~-"";, ~ v .. Tabl e No . 2 OPTIONAL COST ALLOCATIONS /-''.'°" Option 1 Option 2 · O ption 3 Total Aroa with Urbanized Area with ~ nit):'. T otal A roa Comm un_!!y Bond!._~ ---- - - ~ ~•, mlty Ben etlts Dalton T own ship 8 .1% s~ -.:,1 10.3% SS,62e 13'1,; $::!,972 Fruitp ort Towns hip 10.7%. .S5,826 11.•J~..: Se,:;25 t0.6'1<1 $5,801 L~k ~ton Tow n s.hiµ 7.4·1-".. -SA,04? tOC~c $c,.43& a a~·:, $4,7,M Mu~kt:gon City 21).,;., 2·LR r.: ;j i S17CZ6 1 S, 1,925 27.4% s·~ l~C 1 Mu skD[JOI\ Township 162% .S6.C31 1•L3~.: S7,tl2H 16:,% $9.0 24 No,tun S hores 1fJ 7ti/~ $10.781 1l3.1 '¾ $~.803- 1 &.,:';', s 1O.co-1 Rouse vf!II Park :? 6~', S1,.;14 7.5% S4, t2C1 .G..1 % S2.955 Sulliv,m Tow nship ~- ,,~ 52,2~::, B.3% $4,535 ,:,5=;,; S:> ~.11) Mi\MSWC Loc:.I Urirt Total $54,600 S54,U00 SS<l,600 Mu skn9t>ll County S1 1,700 511 ,7 00 $11 ,700 Mus!cc 9or1 County Road C om miss ion $1 1.700 $11,700 S11,70U MA MSWC lotal $78,000 $78,000 S78,000 Or t1011 1 Option 2 Op tion 3 I olal Arca with Ur b:i11iz"d A rea with ~f2,jC CI C~~~ Allo1A1tio:~ f~ T otat~~ c ':': !''"'mlty Boncfl!.'! Com01,1:;_!11ly B ono~~ Total Arc.i (A} 1.0:l 1 00 (j oc Ur b anized A r ea (8 ) l.00 1 O•'.) 1.00 Poµulallon Total (CJ 1.00 1 0(1 l.(J(l Pop 11la1ion in U r bamzc d Aroa tO) 1 U() 1 IJ/J OOtl Putlhc lloalth, SMcty Jud We!tarc (El 0 .00 I) 50 a 1n - C:,u:,n,.. 11 t:r B<:11t'!l1t F«crc:,r ? <(.>i(::.,.I {.;~.:,l 4.1k.•~hul'c F'.)rmut:-: : (.c.--~·cr,+t.;· '"/:.,.C~",:~•O'" ~•:. t-f- )l l11tcl a, Ol Ut.:L U1,1< \I) 1:-., 5',£.J prnl Mt~sv...'l~w:;;.lAlh,,;...~L~-n ·-•,Lj tk-.~h'.l~S Date: January 1 0, 2002 To: Honorable Mayor and City Commission From: Water Filtration Plant RE: High Service Pump #2 Rebuild - additional repairs SUMMARY OF REQUEST: To authorize necessary additional repairs to High Service Pump #2. FINANCIAL IMPACT: Repair costs of $8,970.00 in addition to the original agreements of $31,824.99. BUDGET ACTION REQUIRED: This is an unplanned expense and will require an internal budget transfer from another line item. STAFF RECOMMENDATION: To authorize payment to the contractor for the additional repairs in conjunction to the original rebuild project at a cost of $8,970.00. MEMORANDUM 1/9/02 TO: R. KUHN, DPW FROM: R.VENEKLASEN,WFP RE: FINAL INVOICE, HIGH SERVICE PUMP #2 REPAIRS I have received final billing for the rebuild of high service pump #2. The total cost of repairs is $40,794.59. You may recall this pump repair began in early summer of last year. BACKGROUND The high service pumps are the pumps that ensure adequate water quantity and pressure to the distribution system, and ultimately to our customer's taps. Included are two memorandums, dated 4/2/01 and 5/16/01, regarding the repairs to high service pump #2. The City Commission has approved the repair costs as identified in the memorandums, and has authorized expenditures of $31,824.99 to date. ADDITIONAL REPAIRS The final repair cost for this pump is $8,970.00 greater than was anticipated. Included is a letter of explanation from Gerry Burrows, Peerless-Midwest. His letter identifies the greatest contributor as the impeller replacement and subsequent machining required. Also included with the letter is a spreadsheet identifying the activities, cost estimate, invoiced amount, and the difference between the estimate and invoiced amounts. RECOMMENDATION Based on the information provided and understanding gleaned from telephone conversations with Gerry Burrows; I recommend that we approve payment of the additional cost of repairs at $8,970.00 MEMORANDUM 4/2/01 TO: R. KUHN, DPW FROM: R.VENEKLASEN,WFP RE: HIGH SERVICE PUMP #2 -- 12 MILLION GALLON PER DAY (12 MGD) The High Service Pumps; 2-6 MGD and 2-12 MGD, in the 1972 Pumphouse are the primary pumps used to move water into the distribution system and elevated storage tanks. The upper bearing oil on High Service pump #4 (6 MGD) started to show discoloration (blackened). Kevin Herbert, Chief Operator, had the oil tested by Chevron (oil mfg.). The test results showed high iron content. Additionally this pump started to show elevated vibration levels. While waiting for the oil test results the pump was balanced & the oil flushed and changed. Kevin began researching what would cause the iron content in the oil. Indications were that it wasn't a bearing problem (no chromium or nickel) so he asked Hall/Jones Elec. to look further into the problem & re-check the balance. This revealed that the bearings were rotating in the casting (unacceptable) and causing the iron particles. Subsequently, the shaft hub has been machined to specs. and the bearings replaced. The remaining three pumps were examined for the same condition. None displayed signs of this condition but Pump #2 (12 MGD) did not rotate freely like the other pumps. Kevin contacted Peerless-Midwest and asked them to take a look at this and make recommendation. Peerless adjusted the shaft throw and everything else they could think would relieve the condition; only to loosen the binding slightly (the other pumps can be rotated by hand - this one cannot). They spent over three hours working on the pump, not including travel from Ionia at no charge to us. We have taken pump #2 out of service but have not "locked" it out. This allows the Plant Operator to use it only if absolutely necessary until such time as it can be repaired. You may recall that Peerless-Midwest rebuilt High Service pumps #1 & 3 in late 1995 and early 1996. We were quite pleased with their performance. Subsequent to that work, they recently rebuilt the booster pump #2 located at the Keating St. station. We solicited a cost for a re-build of pump #2 from Peerless Midwest because we are approaching the summer season and a repair of this sort may take as much as 6 to 8 weeks. This time frame is further compounded by spring weight restrictions on the roadways. The pricing estimate submitted by Peerless-Midwest, Inc. to perform a pump rebuild similar to that performed in 1996 is $20,100.00. This is an unplanned, but necessary, expenditure that will require a budget transfer. MEMORANDUM 5/16/01 TO: R. KUHN, DPW FROM: R.VENEKLASEN,WFP RE: HIGH SERVICE PUMP #2-12 MILLION GALLON PER DAY (12 MGD) BACKGROUND High service pump #2 was removed for repair by our contractor, Peerless-Midwest, Inc., because it was not rotating freely. We received a repair cost estimate from Peerless based on their experience with two previous pump rebuilds, including cost increases. The original repair information from the April 10, 2001 City Commission Agenda is attached. ADDITIONAL REPAIRS Upon removal of the pump it was evident there was significant corrosion on the pump column. Peerless disassembled the pump and found a number of items that required repair. The two major items are the replacement of an impeller, the welding repair, sand blasting and protective coating of the pump column. Additionally shaft sections, shaft sleeves and bearings must be replaced. Included are representative photographs of the impeller, pump sleeves and pitting on the pump column. Also included is the cost estimate for the aforementioned, additional, repairs. WATER DEMAND The Filtration Plant is beginning to experience an increase in water demand with the coming of warmer weather. High Service Pump #2 is heavily relied upon to meet the peak water demand during the summer months. NOTICE TO PROCEED The unexpected events and unexpected conditions are unfortunate; none-the-less it is imperative that this pump be repaired. It is expected these necessary repairs will require more than six weeks to complete. Due to this situation Peerless-Midwest has been authorized to proceed with the necessary repairs and expedite the repair process at a cost of $11,724.99. MEMO To: Robert Venek.lasen, Dir. I Manager City of Muskegon WTP Peerless-Midwest, Inc. From: Gerry Bunows Subject: Muskegon HS Pump # 2 - Invoice Date: December 1, 2001 Please find the attached Pricing estimate Evaluation sheets that I prepared in regard to the invoice # 10323 - 10-31-01 which you requested a over estimated explanation. In order to correlated the invoice with the estimate I took the original estimate & added two column on the right hand margin for" Invoiced amount" & "Difference from Invoice". Items in green are under estimate , Items in red are over estimate, items in black are as estimated. As you can see everything was on target until the pump reached the shop when the pa1is list was generated & column coating & impeller problems were noted. My memo of 5-14 & pricing sheets for paiis ( photo's for documentation) raised the paiis pricing$ 9,346.35-(non-listed parts - at bottom of paiis sheet)+ 2,378.64 ( internal paiis pricing changes from Worihington above the$ 4,100.00 estimated from 1995 numbers wt.% increases) & the labor estimate from the original estimated proposal brought the job at this point to$ 31,824.99. Other cost are all listed & explained on the bottom of the evaluation sheet. In case your wondering why we just didn' t use the key'ed impeller. The reason is balance. Having one keyed & one collet impeller wt. different weight distribution causes problems . IE: if both impellers were keyed then the shaft is machined at 180 deg for each impeller or the impeller rotor assembly must be assembled and balanced before assembly into the castings. Impeller ordered as Collet type - shipped as key'ed & factory refused to machine for collet. ( your pump was collet style) It all adds up - rather quickly. Overall this job is no super money maker for Peerless - Presently with most all cost in the job file we are 9.8%. The standm·d is 20%, so I will also have to explain to the owners at our schedule 12 ( closed job ) meeting why the job did not make goal margins. I sincerely doubt if the city or anyone else could have done any better with this job considering the total amount of shop, machine & field work completed. what is going to be needed until all paris are laid bare on the shop floor . Peerless-Midwest, Inc. Pricing Estimate 505 Apple Tree Dr. Ionia, Michigan 48846 Evaluation 616 5270050 616 5275508 City of Muskegon 4-3-01-- Revised Mr. Kevin Herbert, Plant Foreman Gerry Burrows, Dist. Mgr. 1900 Beach St. Pull and Overhaul HS Pump # 2 Muskegon, Michigan 49441 500 HP Unit 1-231 7244104 1-231 7590192 Fax 1231 7555290 Includes Two man Crew, Semi Service Truck wt. Driver, Sub-contract ISO ton Crane, Accessory Equipment & Tools. Mobilize crews and Crane to site. Loosen bolts to overhead I-beam, Exhaust fan & Hatches Lock out Pump power and controls, disconnect all Flange bolts, motor bolts, adjusting nuts & motor clutch Disconnect wiring, conduit & power connections (City has_opted in past to have this done by local electrical contractor due to high voltage) -- City option Set up crane & counterweights - rig slings ( 90 ton unit with 60' +reach)- remove I-Beam in Hatches = = Pull 500 HP motor and set on blocks - motor is not to be overhauled ( Est. Wt. Motor 3,550#, Pump 7,100#) Pull high service pump & place on flat bed semi truck -- unit to be transported to Mishawaka shop for complete disassembly & parts list. Cleanup & place secure cover over sump. Load tools and return to shop. Shop to repair pump as directed based on parts list and City approvals Upon completion , return pump to Site. Set up Crane and reset pump and motor. After installation crew is satisfied with pump alignment - crane will be released ( I -beam is not being replaced, unless requested by City. Beam is in center of hatches and prevents pump removal. Finish installation & adjustments. Electrical hookup, Startup and test. Final cleanup, paint & grouts. Tear down, load and return any rental equipment. Return travel Itemized Estimate Pricing Invoiced Diff. Green = under , Red = over & added items, Black = Even Mobilize two man crew with service truck & tools ( one ton ) 4 $135.00 $540.00 $405.00 $135.00 Loosen bolts to overhead I-beam, Exhaust fan & Hatches 6 $135.00 $810.00 $1,687.50 ($877.50) Lock out Pump power and controls Disconnect all Flange bolts, motor bolts, adjusting nuts & motor clutch Disconnect wiring, conduit & power connections (City has opted in past to have this done by local electrical contractor due to high voltage) -- City option Mobilize Crew man with Flat bed Semi-truck to Muskegon-- RT & on site 12 $70.00 $840.00 $0.00 $840.00 Mobilize & set up crane & counterweights - rig slings - remove I-Beam 8 $300.00 $2,400.00 $2,550.00 ($150.00) in Hatches On site to pull motor, pump. Demobilize Crane Crew : Pull 500 HP motor and set on blocks - motor is not to be 8 $135.00 $1,080.00 $1,653.75 ($573.75) overhauled Pull high service pump & place on flat bed semi truck -- unit to be transported to Mishawaka shop for complete disassembly & parts list.Cleanup & place secure cover over sump. Load tools and return to shop. Shop to repair pump as directed based on parts list and City 40 $65.00 $2,600.00 $6,142.50 ($3,542.50) approvals Est. Man hrs.Tear down, parts list - installed new parts and reassemble Shop unloading I $0.00 $0.00 $70.00 ($70.00) Itemized Estimate Pricing Invoiced Diff. Green = under , Red = over & added items, Black = Even Machine shop: Work on shafting and components as necessary 14 $95.00 $1,330.00 $3,372.50 ($2,042.50) Load and transport repaired pump to site ( one man- semi truck ) 12 $70.00 $840.00 $192.50 $647.50 ( Rt on site) Mobilize & set up crane & counterweights - rig slings - 8 $300.00 $2,400.00 $2,400.00 $0.00 Reset pump from semi truck, reset motor . Demobilize Crane Crew -Install repaired pump, motor & accessories --- Start up 10 $135.00 $1,350.00 $1,620.00 ($270.00) Demobilize , cleanup and return 6 $135.00 $810.00 $810.00 $0.00 Estimated parts - based on 1995 repairs to Unit #I I $4,100.00 $4,100.00 $6,478.64 ($2,378.64) Rentals : Hydraulic lift I $650.00 $650.00 $650.00 $0.00 Misc. Hardware, paint, rags etc. I $70.00 $70.00 $70.00 $0.00 Per diem - 2 men --two nights ( 70.00/ man allowed ) 4 $70.00 $280.00 $280.00 $0.00 $20,100.00 ($8,282.39) Added items after inspection Sandblast epoxy coated column pipe I $2,971.35 $2,971.35 $3,067.20 ($95.85) Added stainless steel bolts (set) I $907.50 $907.50 $907.50 $0.00 Unlisted new 26M impeller I $5,467.50 $5,467.50 $5,467.50 $0.00 United Tool and Boring- machine new impeller for collet vs key style I $0.00 $0.00 $1,500.00 ($1,500.00) Vibration balance of 500 HP motor - Motor was not taken to motor shop I $0.00 $0.00 $1,045.00 ($1,045.00) Non estimated Electric service from Hall Elecrtric to unhook I $0.00 $0.00 $425.00 ($425.00) & Rehook high voltage leads Total $29,446.35 $40,794.59 ($11,348.24) Note: Insurance above standard limits is not included Bonding is not included Overhaul of motor is not included. ( no warranty on motor ) Pump Warranty = I year from date of installation/ startup Note: Pump is believed to have a seized packing box bearing . Pump may require new head shaft. •· SS Job estimate pricing up to shop disassembly was estimated at$ 31,824.99 Additional items + added labor +added machine work on impeller & items listed above totaled an additional $ 8,969.60 $1,500.00 of this was extra machining of impeller from key to collet- Factory changed design, told us it was exact same impeller - but they would not credit or allow any credit. Impeller had a hole in skirt - We believe the original casting was defective. $ 1045.00 was to balance the 500 hp motor which was not taken to shop. This is motor you were having the bearing problem prior to service] $ 95.85 - Missed the epoxy coating on the column pipe . $ 2378.64 - Difference in estimated based on 1995 pricing x 13.2% ( $ 4,100.00 vs $ 6,478.64) Shop & Machine shop labor round out the other major catagories as listed above. , . , Peerless Midwest Inc. 55860 Russell Industrial Parkway I Mishawaka, Indiana 46545 I 219-254-9050 I Fax 219-254 9650 Federal ID# 35-1284374 INVOICE NO. Vendor# 18137 City of Muskegon 10323 soto TO Water Filtration Plant a+ 1900 Beach St. 11tc.n,~1,;,• l',ICI 30UAYti.1.!Jo/ovc1 ·h..,c vn"""'-'C \ 107D Am~u1-1L THEREAFTER IV\ 1 c} l:A<.:H iv1vN ! H Muskegon, Michigan 49441 Invoice Date ProJ Mgr. 10/31/01 GB S.O. No. Your Order No. City of Muskegon 16664 High Service Pump # 2 Tax Exempt? Reason Tax Exempt SHIPTO ~ Muskegon, Michigan Yes w No D Political Subdivision Labor Cost Material Cost Tax DATE ITEM/ DESCRIPTION CREW AMT PRICE TOTAL Overhaul Of High Service Pump# 2 Worthington SIN 74TU1566-1 - US 500 Hp C523846-729 85-17304 1180 rpm - 26MBW 129568 26M 790 Bowl 4123101 Check load & equipment 2 3 135.00 405.00 4124101 Travel to site, set up, break down motor & accessories, Skylight 2 12.5 135.00 1,687.50 I-beam-- tie off lights 4125101 Pull pump and load on semi trailer - return to shop 2 12.25 135.00 1,653.75 4/26/01 Unload pump in yard 1 1 70.00 70.00 4126101 Thru Shop man hours - tear down, repair and assembly 2 45.5 135.00 6,142.50 8113101 Machine shop hours: 1 35.5 95.00 3,372.50 8113101 Sorting & loading 1 2.75 70.00 192.50 8114101 Travel, shut down road, set pump, I beams, motor and accessories 2 12 135.00 1,620.00 8115101 Start up & check vibration - cleanup - return travel 2 6 135.00 810.00 8130101 Technical crew II TMS Electric to balance motor ( travel included) 2 11 95.00 1,045.00 Motor did not go to motor shop for overhaul Sub Total - Labor includes extra's 16,998.75 Subcontracts Hydraulic lift ea 1 650.00 650.00 4125101 Geolock crane service- Pull pump 4-25-01 ea 1 2,550.00 2,550.00 Geologk crane service - reset pump 8-14-01 ea 1 2,400.00 2,400.00 8115101 Requested electrical service - Hall electric ea 1 275.00 275.00 8115101 Requested electrical service - Hall electric ea 150.00 150.00 Pume Parts Sub contract taper boring of New Impeller from new to old design United Tool & Engineering ea 1 1,500.00 1,500.00 Per the attache parts tear down sheet Major items at bottom of page - additions ea 1 15,920.84 15,920.84 COfY Misc. rags, grease & misc. ea 1 70.00 70.00 Crew per diem ( 2 man @ 70,00 ) ea 2 140.00 280.00 TOTAL AMOUNT OF THIS INVOICE 40,794.59 FILE: 16664 FAX TRANSMISSION PEERLESS-MIDWEST, INC. 505 APPLE TREE DA. IONIA, MICHIGAN 48846 616 5270050 FAX: 616 5275508 To: Robert Veneklasen Date: May 14, 2001 Fax#: l-2317555290 Pages: 3, including this cover sheet. From: Gerry Burrows Subject: City of Muskegon HS Pump #2 COMMENTS: Please find the attached pricing sheets for actual parts per the shop tear down list. Pricing is divided into major and normal pump parts. The two big ticket items in this list is the impeller and the welding and epoxy coating of the column pipe. Regarding the impeller -- Surprising to me ! - cost of a new impeller was actually cheaper than repair of the old unit. We have double checked and factory verified pricing again this am. I expected the impeller to be double this price or more based on pricing of other 26" enclosed impellers. Column pipe 18" - pricing is to sand blast to near white & Primer and epoxy coat to 5 mils as per pump standards. I'm advised 6 weeks delivery on the impeller, 4 weeks on all other parts and services. Note: when you factor out the machine shop labor the$ 6478.64 reduces to$ 5701.74 Which is$ 1606.94 over 1995 pricing before 13.25% wholesale price increases. We have a order on hold for the listed parts pending any changes or questions you may have. Please advise your wishes. Thanks. Update List 5/11/01 Peerless-Midwest, Inc. Pump Pam Work Sheet Pam list 4/27/01 Job No. Name: Muskegon Date: 5/11/01 Worthington HSPump#2 (22' ofl8" • 2-11/16"CS- Pump Sn# 74TUl566-1 Labor: 26M-790-2 stage BeU end Bowl Pump# H.S.#2 = Material: UNITS UNIT PRICE TOTAL = No. ITEMS H 1 Stuffing Box bearing 1 $114,75 5114.75 E 2 Water slinger A 3 Set of packing 1 S51.30 551.30 D 4 Airline complete with gauge and fittings -per 100' 5 Pressure gauge, petcock and fittings I $51.30 551.30 6 Set of discharge bolls, outs and gasket 1 $135.00 Sl35.00 7 Stainless steel bead & motorshaft 2 11116" x 94" 1 $715.50 5715.50 8 Complete bead assembly includes 10' ss blank shaft 9 C 10 0 11 (9.71/2') steel llneshaft ( 2 11/16" ) 1 $371.25 5371.25 L 12 (10') steel linesbaft ( 2 11/16" ) 1 $371.25 $371.25 u 13 (5') (stainless) steel linesbaft complete wt. sleeve ( ) M 14 (10') (stainless) steel llneshaft complete wt. SJee,,e ( ) N 15 Machine sbop work on shafting 1 $351.00 $351.00 16 steel shaft couplings ( 211/16" ) 3 $147.15 $441.45 & 17 Stainless steel shaft sUeves for ( 2 11/16" ) shaft 2 $357.75 $715.50 18 Set of Neoprene lineshaft bearing, for ( ) ( ) 1 $591.30 5591.30 s 19 Brome bearing retainers H 20 Stainless steel sup rings A 21 5' top column pipe ( 5" ) F 22 10' intermediate column ( S" x 1" ) T 23 5' to 5-1/3/16" Bottom column pipe ( 5" X 1" ) 24 5' Top column pipe 460 HS ENGARD COATED 25 10' Intermediate column pipe 460 HS ENGARD COATED 26 5' Bottom column pipe 460 HS ENGARD COATED 27 Gaskets for Column 6 $53,55 $321.29 28 B 29 Bolts and nuts for column I 5186.30 S186.30 0 30 Inter eolumn assembly (spiders) (Cast) ( Bro.,.)-( ) w 31 New Staae Bowl assemblv GPM ""IDH L 32 Set of bearings fo:r bowl assembly 2 Stage 26M Bowl I $688.50 $688.50 s 33 Set of Bro.,.. wear rings ( 2) I $286.20 5286.20 34 Set of stainless steel collets & 35 36 MetaU... bubs or impellen s 37 set of bolts for bowl assembly I $94.50 $94.50 u 38 Stainless steel impeller shaft C 39 Machine work on impeller shaft T 40 ( ,,, x 10' } suction pipe .. I 41 ( ) pipe coupllngs 0 42 Machine impellers, Make W IR, loctlte I 5526.50 $526.50 N 43 Material for wear rings stock sB ( ) ( ) ( ) 44 RTH Chlorine M 4S Sodium Rypercblorile I 46 Motor overhaul by outside vendor) s 47 Complete gear drive repair or overhaul C 48 Grease and Paint I $81.00 581.00 49 Freight on Materials I $384.75 5384.75 50 Sample TOTAL actual per parts tear down list $6,478.64 Estimate 1995=S 4,093.20 x 6 yn @2.2%=S 4,645.78 Major Additions l 26 M Brona impellers • - - New I 55,467.50 55,467.50 I 26M Bronze Impeller •··---repaired I N,'8.l.tt N,'113.88 I Stainless steel bolts I 5907.50 5907.50 Sand Blast & Coat flanged column I 52,971.35 $2,971.35 Rlgblited item • impeller repair not added in total Total aU n•rts as listed wt new im-Uer $15,824.99 Commission Meeting Date: January 22, 2002 Date: January 17, 2002 To: Honorable Mayor and City Commissioners From: Planning & Economic Development RE: Creation of HDC Study Committee SUMMARY OF REQUEST: The Westwood Group is interested in establishing an historic district for the Boiler Works building and its vicinity in order to avail the State's historic preservation tax credit program. For a new historic district establishment, the state statute requires that the City Commission appoint a study committee to conduct all necessary research and reports. The committee shall contain a majority of persons who have knowledge or interest in historic preservation, and shall contain representation from an organized local historic preservation organizations. The request is to appoint a study committee mainly to determine whether the Boiler Works should be designated as a historic district. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: Staff recommends to appoint the following persons, namely: Jon Colburn and Dan Chambers. Additional persons with knowledge in historic preservation will also be recruited to serve in the study committee. COMMITTEE RECOMMENDATION: None. 1/17/2002 Resolution No. 2002- 09 ( e ) MUSKEGON CITY COMMISSION RESOLUTION TO APPOINT MEMBERS FOR THE STUDY COMMITTEE TO PERFORM RESEARCH AND REPORTS AS A REQUIREMENT FOR ESTABLISHING AN HISTORIC DISTRICT. WHEREAS, the Boiler Works property is described as parcel number 24-205-317-0009- 00 located on Clay Avenue; WHEREAS, the Westwood Group, a developer, plans to redevelop the Boiler Works property for commercial and offices, the supplement of an historic preservation tax credit will allow them a viable investment in downtown Muskegon; WHEREAS, the historic preservation tax credit. can only apply to rehabilitation of historic structures located within an established historic district, the Westwood Group is requesting to designate the Boiler Works as an historic district; WHEREAS, under state statute in establishing an historic district (Section 399.203 of Public Act 169), the local legislative body shall appoint a historic district study committee, which shall be charged to conduct basic research, inventory, and determine the historic significance of a resource or resources within a proposed historic district; WHEREAS, the study committee shall perform the basic research and reports to meet the requirements of the state statute; and shall be charged to perform one specific project and then dissolved. NOW THEREFORE BE IT RESOLVED, that a study committee be created to consider the specific proposed historic district. Adopted this 22nd day of January, 2002 Ayes: Larson, Schweifler, Shepherd, Spataro, Gawron Nays: None CERTIFICATION L I hereby certify that the foregoing constitute a true and complete copy of a resolution adopted by the City Commission of the City of Muskegon, County of Muskegon, Michigan at a regular meeting held on January 22, 2002. By: ___J.~ ~ ~'-:-:-! . . . . = ~ ~ ~ ~1-4...,1 Gail Kundinger, Clerk S(te Map of the Proposed Boiler Works Historic District C s e o._MiQbjg,~~~~~ - Double-A-district ~ LJ Boiler-Works I\\\\~ ~ Prepat•dby: Aann.1'1g Oepartmtnt City of Muskogon. Ml January 2002hnw Fie: pleMing'hdc\boilefWorks.apr TO: Honorable Mayor and City Commissioners FROM: Engineering DATE: January 22, 2002 RE: Public Hearing Spreading of the Special Assessment Roll on: Watson, Rodgers & Nelson SUMMARY OF REQUEST: To hold a public hearing on the spreading of the special assessment roll for Watson, Rodgers & Nelson, and to adopt the attached resolution confirming the special assessment roll. FINANCIAL IMP ACT: A total of $80,102.59 would be spread against the twenty-three (23) parcels abutting the project. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: To approve the special assessment roll and adopt the attached resolution. COMMITTEE RECOMMENDATION: CITY OF MUSKEGON Resolution No. 2002-10( a) Resolution Confirming Special Assessment Roll For Watson, Beach to Nelson; Rodgers, Beach to Nelson & Nelson, Watson to 384.42' N. of the CL of Rodgers Properties Assessed: See Exhibit A attached to this resolution. RECITALS: I. The City Conunission determined to create a special assessment district covering the Properties set forth in Exhibit A attached to this resolution on March 27, 2001, at the first hearing. 2. The City has reviewed the special assessment roll which purports to levy a special assessment in the said district, levying on each property a portion of the cost which has been determined to be appropriate, considering the improvements, the benefit to the assessed properties, and the policies of the City. 3. The City Commission has received final bids for the construction and/or installation of the improvements and determines it to be fair and reasonable. 4. The City Commission has heard all objections to the roll filed before or at the hearing. THEREFORE, BE IT RESOLVED: 1. That the special assessment roll submitted by the Board of Assessors is hereby approved. 2. That the assessments levied may be made in installments as follows: annual installments over ten (10) years. Any assessment that is paid in installments shall carry interest at the rate of five (5) percent per annum to be paid in addition to the principal payments on the special assessment. RESOLUTION CONFIRMING SPECIAL ASSESSMENT ROLL FOR Watson, Beach to Nelson; Rodgers, Beach to Nelson & Nelson, Watson to 384.42' N. of the CL of Rodgers Continued... 3. The Clerk is directed to endorse the certificate of this confirmation resolution and the Mayor may endorse or attach his warrant bearing the date of this resolution which is the date of confirmation. This resolution passed. Ayes: __S"--c'"""h~w~e_i_f _le~r_,'----'S--h....C.e-"- ph =e"--r__d""""''---'-S-"- p~at~a~r_o""""',____ W-'-' a_ rm _i_·n_,_g"""t_o_n__,_,_B _u~i__e'-',---"- G~a w_r_o_n_,_,---- a_ nd _ __ Larson Nays: None --~----------------- - - -- - - - - - - - - - CERTIFICATE This resolution was adopted at a meeting of the City Commission, held on January 22, 2002. The meeting was properly held and noticed pursuant to the Open Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976. Further, I hereby certify that the special assessment roll referred to in this resolution was confirmed on this date, being January 22, 2002. Citu ~uskeg n By _ µ_~:::::=._::::::.. . .:. . ::_ ~ = ~ ~'4,11-~ Gai l A. Kundinger, Cit y Cl er MAYOR'S ENIDORSEMENT AND WARRANT Watson, Eeach to Nelson; Rodgers, Beac!:u to Nelson & Nelson, Watson to 384.42' N. of the CL of Rodgers I, STEPHEN J. WARMINGTON, MAYOR OF THE CITY OF MUSKEGON, HEREBY ENDORSE THE ABOVE CONFIRMATION RESOLUTION AND HEREBY WARRANT TO THE CITY TREASURER THIS DATE THAT HE SHALL PROCEED TO COLLECT THE ASSESSMENTS AT THE TIME AND IN THE MANNER SET FORTH ABOVE. CITY OF MUS BY STEP EXHIBIT A MILLAR.ID FROM LAKED DUNES TO WIEST END SPECIAL ASSESSMENT DISTRICT All properties abutting that section of All properties abutting Millard from Lake Dunes to West End ! I AFFIDAVIT OF MAILING STATE OF MICHIGAN ) ) ss COUNTY OF MUSKEGON) TO CONFIRM THE SPECIAL ASSESSMENT DISTRICT FOR : H-1524 Nelson, Watson & Rodgers THE DEPONENT SAYS THAT THE NOTICE OF HEARING WAS SERVED UPON EACH OWNER OF OR PARTY IN INTEREST IN PROPERTY TO BE ASSESSED IN THE SPECIAL ASSESSMENT DISTRICT WHOSE NAME APPEARS UPON THE LAST TAX ASSESSMENT RECORDS OF THE CITY OF MUSKEGON BY MAILING SUCH NOTICE IN A SEALED ENVELOPE BY FIRST CLASS UNITED STATES MAIL, WITH POSTAGE PREPAID, ADDRESSED TO EACH SUCH TAX ASSESSMENT RECORDS BY DEPOSITING THEM IN AN OFFICIAL UNITED STATES MAIL RECEPTACLE ON THE 11 ~H DAY- oz:: OWNER OR PARTY IN INTEREST AT THE ADDRESS SHOWN ON SAID LAST 200.1. GAIL A. KUNDINGER, CITY C RK SUBSCRIBED AND SWORN TO BEFORE ME THIS d ! ti, DAY OF lknua c;J' , 2002. ~ JJ 14 NOTARY PUBLIC, NIDSKEGON COUNTY, MICHIGAN !,./,.,Jo. S. foHfr MY COMMISSION EXPIRES i' - o? u-o .2, JANUARY 11, 2002 OWNERS NAME MAILING ADDRESS CITY. STATE, ZIPCODE Property Parcel NumberXX-XXX-XXX-XXXX-XXat 1460 NELSON ST NOTICE OF HEARING TO CONFIRM SPECIAL ASSESSMENT ROLL Dear Property Owner: The Muskegon City Commission has previously approved the project described below and will now consider final confirmation of the special assessment roll: Watson Avenue from Beach Street to Nelson Street, Nelson Street from Watson Avenue to the north end; and Rodgers Avenue from Nelson Street to Beach Street. Public Hearings A public confirmation hearing will be held in the City of Muskegon Commission Chambers on Tuesday, JANUARY 22, 2002 at 5:30 P.M. You are entitled to appear at this hearing, either in person, by agent or in writing to express your opinion, approval, or objection concerning the special assessment. Written appearances or objections must be made at or prior to the hearing. YOU ARE HEREBY NOTIFIED THAT YOU HAVE THE RIGHT TO PROTEST YOUR ASSESSMENT EITHER IN WRITING OR IN PERSON AT THE HEARING. ALSO, IF THE SPECIAL ASSESSMENT IS CONFIRMED JANUARY 22, 2002 YOU WILL HAVE THIRTY (30) DAYS FROM THE DATE OF THE CONFIRMATION TO FILE A WRITTEN APPEAL WITH THE MICHIGAN TAX TRIBUNAL. HOWEVER, UNLESS YOU PROTEST AT THIS HEARING EITHER IN WRITING OR BY AGENT, OR IN WRITING BEFORE OR AT THE HEARING, YOUR RIGHT TO APPEAL TO THE MICHIGAN TAX TRIBUNAL WILL BE LOST. Costs The final projected cost of the street improvement portion of the project is $275,000 of which $80,102.59 (29.13%)will be paid by special assessment to property owners. If the special assessment is confirmed, your property will be assessed $XXX.XXbased on XXXfeet assessable front footage $36.35per assessable foot for the street improvements. In addition, you will be assessed $XXX for driveway approach and/or sidewalk improvements made to your property for a total special assessment cost of $XXXX.XX. Following are the terms of the special assessment: Assessment Period: Ten (10) Years Interest Rate: 5% per year First Installment: $XXX.XX Due Date: MARCH 22, 2002 No 14 The total assessment may be paid in full any time prior to the due date shown above without interest being charged. After this date, interest will be charged at the rate shown above on the outstanding balance. Assessments also may be paid over a ten year period in ten equal principal installments. If you pay your assessment in installments, your annual installment (including interest) will be included as a separate item on your property tax bill each year. Therefore, if you pay your property taxes through a mortgage escrow agent, you should notify them of this change. Early payments may be made at any time and are encouraged. PLEASE NOTE THAT IF THE ASSESSMENT IS NOT CONFIRMED AT THE PUBLIC HEARING YOU WILL BE NOTIFIED. IF THE ASSESSMENT IS CONFIRMED, THIS LETTER WILL REPRESENT YOUR INITIAL BILLING IF YOU WISH TO PAY IN FULL PRIOR TO THE DUE DATE AND AVOID INTEREST COSTS. OTHERWISE, YOU WILL AUTOMATICALLY BE BILLED ON AN INSTALLMENT BASIS WITH THE FIRST INSTALLMENT SHOWN ON YOUR NEXT PROPERTY TAX BILL If you have any specific questions about the work done please call the Engineering Department at 231- 724-6707 before the hearing date. Please refer to the enclosed sheet entitled Special Assessment Payment Options for more information on the payment options and Application for Waiver of Special Assesment for financial assistance . Sincerely, //}l"-/:i~ (/44tv( Mohammed AI-Shatel, P.E. City Engineer Enclosures Special Assessment Payment Options Property owners in the City of Muskegon who are being specially assessed for street, sidewalk or other public improvements may pay their assessment in the following ways: I. Lump Sum Payment in Full Assessments may be paid in full within sixty (60) days of the confirmation of the special assessment roll without interest. II. Installment Payments Assessments not paid within the first sixty (60) days may be paid in installments over several years as follows: Street and Alley Assessments- Ten (10) years equal annual principal payments. For example, if the amount of your assessment is $850.00, you will be billed $85.00 per year plus applicable interest as described below. Driveway, Sidewalk, and Approach Assessments - Ten (10) years equal annual principal payments plus applicable interest as described below. Interest- Simple interest is charged at the rate of 5.00% per year unless the City has borrowed money to complete the project for which you are assessed and has pledged you assessments for repayment of the borrowed money. In such cases, the interest you are charged is equal to the interest rate the City must pay on the borrowed money plus 1.00%. Ill. Special Assessment Deferral (Low Income Seniors and Disabled Persons) To qualify for a special assessment deferral you or your spouse (if jointly owned) must: • Be 65 years or older or be totally or permanently disabled. • Have been a Michigan resident for five (5) years or more and have owned and occupied the homestead being assessed for five (5) years or more. • Be a citizen of the U.S. • Have a total household income not in excess of $16,823.00 • Have a special assessment of $300.00 or more. Under this program the State of Michigan will pay the entire balance owing of the special assessment, including delinquent, current, and further installments. At the time of payment a lien will be recorded on your property in favor of the State of Michigan. Repayment to the State must be made at the time the property is sold or transferred or after the death of the owner(s). During the time the special assessment is deferred interest is accrued at the rate of 6. 00% per year. IV. Further Information About the Above Programs Further information about any of the above payment options may be obtained by calling either the City Assessor's Office at 724-6708 or the City Treasurer's Office at 724-6720. Applications may be obtained at the Muskegon County Equalization Office in the Muskegon County building or City of Muskegon Assessors Office in City Hall. V. Additional Special Assessment Payment Assistance Qualified low and moderate income homeowners who are being assessed may be eligible for payment assistance through the City of Muskegon Community Development Block Grant (CDBG) Program. Assistance 1 from this program will be available to the extent that funds are available. To obtain further information and determine whether you are eligible, contact the Community and Neighborhood Services Department at 724-6717. CITY OF MUSKEGON Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Birthdate: _ _ _ _ _ _ _ _ ,Social Security# _ _-_ _-_ _ Spouse: Birthdate: Social Security# _ _-_ _-_ _ Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ Phone: _ _ _ _ _ _ _ _ _ _ _ _ Race: _ _ _ _ _ _ _ _ __ Parcel# _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ .Owner/Spouse Legally Handicapped Or Disabled? ( )Yes ( ) No (Please refer to your assessment letter for this information) Number Living in Household: _____L.ist information for household members besides owner/spouse here. Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.Birthdate_ _ _ _ _ _ _ _.Social Security# _ _-_ _-_ _ Name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.Birthdate Social Security# _ _-_ _-_ _ Name_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _Birthdate Social Security# _ _-_ _-_ _ Name_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Birthdate_ _ _ _ _ _ _ _. ANNUAL Household Income: $_ _ _ _ Wage earner: (Must include all household income) Wage earner: Wage earner: Wage earner: Proof Of Ownership: ( ) Deed ( ) Mortgage ) Land Contract Homeowner's Insurance Co: _ _ _ _ _ _ _ _ _ _ _ _ _ _ Expiration Date: _ _ __ Property Taxes: ( ) Current ( ) Delinquent Year(s) Due _ _ _ _ _ _ _ _ _ _ _ _ _ __ (Property taxes must be current to qualify and will be verified by CDBG staff) Owner's Signature: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date: _ _ _ _ __ By signing this application, the applicant verifies he/she owns and occupies the dwelling. The Applicant/Owner certifies that all information in this application, and all information furnished in support of this application, is true and complete to the best of the Applicant/Owner's knowledge and belief. The property owner's signature will be required prior to the application being processed. . ~R:«il~PJliiJJ~A· APPROVED ( ) DENIED ( ) DATE _ _ _ _ CENSUSTRACTNO. _ __ SIGNATURE _ _ _ _ _ _ _ _ _ _ _ __ TITLE _ _ _ _ _ _ _ _ _ _ _ _ _ __ COMMENTS/REMARKS **ATTENTION APPLICANT** Please see reverse side for instructions on providing proof of income, ownership, and property insurance. CITY OF MUSKEGON i :,..,.; 1: ; ' · - .. ' ' COMMUNITY DEVELOPMENT BLOCK GRANT - REQUEST FOR WAIVER OF SPECIAL ASSESSMENT Note: You niay receiveihis tlpplicatio}, several times -Jfyou have ~l,;gihlyllppli,eq,plefi~e 4lsg"'rd. Dear Resident: The City of Muskegon for roadway improvements is specially assessing property owners in your area. City ordinances require that property owners be responsible for the special assessment for roadwork done to their property's assessable frontage. To assist homeowners, who may have difficulty paying the costs of the special assessment, the City offers assessment waivers through the Community Development Block Grant (CDBG) Program for eligible households and families. If you meet the CDBG program qualifications, the City may pay for your special assessment to the extent that funds is available. Application Requirements: ✓ Applicants must submit proof that their total household income does not exceed 65% of Area Median Income (see chart below); Proof of income may include copies of Wage & Tax Statement (W-2's) from the year 2001, pension or other benefit checks, bank statements for direct deposits or agency statements for all household mcome. 2002 65% MEQIA1'1H()l...lSEH01<D JNCOME CHART FAMILY SIZE INCOME LIMIT 1 $26,650 2 30,420 3 34,255 4 38,025 5 41,080 6 44,135 7 47,125 8 50,180 For each extra, add 3,055 ✓ Applicants must submit proof that they both own and occupy property at the time of application; Land Contract purchasers must obtain approval of titleholder prior to receiving assistance. Proof of ownership should be a deed, mortgage, or land contract; proof of occupancy can be a copy of a driver's license or other official document showing both your name and address. ✓ Applicants must submit proof of current property insurance. Please complete the first four (4) sections of the application on the reverse side of this notice, and return it, along with supporting documentation, to: City of Muskegon Community & Neighborhood Services 933 Terrace Street, 2nd Floor Muskegon,MI49440 For further information, please contact this office by calling 724-6717, weekdays from 8:30 a.m. and 5:00 p.m. The City reserves the right to verify all application information, and to reject any applications that contain falsified information or insufficient documentation. CITY OF MUSKEGON NOTICE OF PUBLIC HEARING CONFIRMATION OF SPECIAL ASSESSMENT ROLL SPECIAL ASSESSMENT DISTRICT: WATSON, RODGERS & NELSON (H-1524) The location of the special assessment district and the properties proposed to be assessed are: All parcels abutting the following sections of roads: • Watson, Beach to Nelson • Rodgers, Beach to Nelson • Nelson, Watson to 384.42' N. of the CL of Rodgers PLEASE TAKE NOTICE that a hearing to confirm the special assessment district will be held at the City of Muskegon Commission Chambers on JANUARY 22, 2002 at 5:30 p.m. At the time set for the hearing the City Commission will examine and determine whether to approve the special assessment roll that has been prepared and submitted for the purpose of said hearing and for examination by those persons to be assessed. The special assessment roll is on file and may be examined during regular business hours at the City Engineer's office between 8:00 a.m. and 5:00 p.m. on weekdays, except holidays. YOU ARE HEREBY NOTIFIED THAT YOU HAVE A RIGHT TO PROTEST YOUR ASSESSMENT EITHER IN WRITING OR IN PERSON AT THE HEARING. IF THE SPECIAL ASSESSMENT ROLL IS CONFIRMED, YOU WILL HAVE THIRTY (30) DAYS FROM THE DATE OF CONFIRMATION OF THE ROLL TO FILE A WRITTEN APPEAL WITH THE MICHIGAN STATE TAX TRIBUNAL. HOWEVER, UNLESS YOU PROTEST AT THIS HEARING OR DID SO AT THE PREVIOUS HEARING ON THIS SPECIAL ASSESSMENT DISTRICT EITHER IN PERSON OR BY AGENT, OR IN WRITING BEFORE OR AT THE HEARING, YOUR RIGHT TO APPEAL TO THE MICHIGAN TAX TRIBUNAL WILL BE LOST. You are further notified that at the first hearing the City Commission determined that the special assessment district should be created, the improvement made, and the assessment levied. The purpose of this hearing is to hear objections to the assessment roll and to approve, reject, or correct the said roll. Gail A. Kundinger, City Clerk Publish: JANUARY 12. 2002 ADA POLICY The City will provide necessary appropriate auxiliary aids and services, for example, signers for the hearing impaired, audio tapes for the visually impaired, etc., for disabled persons who want to attend the meeting, upon twenty-four hours notice to the City. Contact: Gail A. Kundinger, City Clerk 933 Terrace Street, Muskegon, MI 49440 (231) 724-6705 of TDD (231) 724-6773 ,\cCEIVtu CITY OF MUSKEr,QN CITY OF MUSKEGON ,,PR 11 2001 Resolution No. 2001-34(a) L\'~INEERING DEPT. Resolution At First Hearing Creating Special Assessment District For Watson, Beach to Nelson; Rodgers, Beach to Nelson & Nelson, Watson to 384.42' N. of the CL of Rodgers Location and Description of Properties to be Assessed: See Exhibit A attached to this resolution RECITALS: 1. A hearing has been held on March 27, 2001 at 5:30 o'clock p.m. at the City Commission Chambers. Notice was given by mail and publication as required by law. 2. That estimates of costs of the project, a feasibility report and valuation and benefit information are on file with the City and have been reviewed for this hearing. 3. At the hearing held March 27, 2001, there were 22. 99% objections by the owners of the property in the district registered at the hearing either in writing received before or at the hearing or by owners or agents present at the hearing, and the Commission has considered the advisability of proceeding with the project. FINDINGS: 1. The City Commission has examined the estimates of cost to construct the project including all assessable expenses and determines them to be reasonable. 2. The City Commission has considered the value of the property to be assessed and the value of the benefit to be received by each property proposed to be assessed in the district after the improvements have been made. The City Commission determines that the assessments of costs of the City project will enhance the value of the properties to be assessed in an amount at least equivalent to the assessment and that the improvement thereby constitutes a benefit to the property. THEREFORE, BE IT RESOLVED: 1. The City Commission hereby declares a special assessment district to include the property set forth in Exhibit A attached to this resolution. 2. The City Commission determines to proceed with the improvements as set forth in the feasibility study and estimates of costs, and directs the City Engineer to proceed with project design, preparation of specifications and the bidding process. If appropriate and if bonds are to be sold for the purposes of financing the improvements, the Finance Department shall prepare plans for financing including submission of application to the Michigan Department of Treasury and the beginning of bond proceedings. 3. The City Commission hereby appoints a Board of Assessors consisting of City Commissioners Spataro and __Scch.;. ;e:.cpcchc.::e.c.r_d_ _ _ _ __ and the City Assessor who are hereby directed to prepare an assessment roll. Assessments shall be made upon front foot basis. 4. Based on the City's Special Assessment policy and preliminary estimates it is expected that approximately 31.26% of the cost of the street improvement will be paid by special assessments. 5. Upon submission of the special assessment roll, the City staff is hereby directed to notify all owners and persons interested in properties to be assessed of the hearing at which the City Commission will consider confirmation of the special assessment roll. This resolution adopted. Ayes Spataro, Aslakson, Nielsen, Schweifler, Shepherd, Sieradzki Nays Benedict CITY OF MUSKEGON Gail A. Kundinger, Clerk ACKNOWLEDGMENT This resolution was adopted at a meeting of the City Commission, held on March 27, 2001. The meeting was properly held and noticed pursuant to the Open Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976. CITY OF MUSKEGON AFFIDAVIT OF MAILING BY CITY CLERK STATE OF MICHIGAN ) ) ss COUNTY OF MUSKEGON) GAIL A. KUNDINGER, BEING FIRST DULY SWORN, DEPOSES AND SAYS THAT SHE IS THE CITY CLERK OF THE CITY OF MUSKEGON; THAT AT A HEARING HELD ON THE 13 TH DAY OF FEBRUARY, 2001 THE CITY COMMISSION ADOPTED A RESOLUTION CREATING THE FOLLOWING SPECIAL ASSESSMENT DISTRICT: All Parcels abutting Watson Avenue from Beach Street to Nelson Street; All parcels abutting Nelson Street from Watson Avenue to 384.42' north of the centerline of Rodgers Avenue; and all parcels abutting Rodgers Avenue from Nelson Street to Beach Street_ A NOTICE OF THE SAID HEARING WAS DULY PUBLISHED IN THE MUSKEGON CHRONICLE, A DAILY NEWSPAPER OF GENERAL CIRCULATION IN THE CITY OF MUSKEGON, ON FEBRUARY 3, 2001. DEPONENT FURTHER SAYS THAT THE NOTICE OF HEARING WAS SERVED UPON EACH OWNER OF OR PARTY IN INTEREST IN PROPERTY TO BE ASSESSED IN THE SPECIAL ASSESSMENT DISTRICT WHOSE NAME APPEARS UPON THE LAST TAX ASSESSMENT RECORDS OF THE CITY OF MUSKEGON BY MAILING SUCH NOTICE IN A SEALED ENVELOPE BY FIRST CLASS UNITED STATES MAIL, WITH POSTAGE PREPAID, ADDRESSED TO EACH SUCH OWNER OR PARTY IN INTEREST AT THE ADDRESS SHOWN ON SAID LAST TAX ASSESSMENT RECORDS BY DEPOSITING THEM IN AN OFFICIAL UNITED STATES MAIL RECEPTACLE ON THE 2ND DAY OF FEBRUARY, 2001. ~0-~- GAIL A. KUNDINGER, CITY WRK SUBSCRIBED AND SWORN TO BEFORE ME THIS d?t/2 DAYOF tlZacch ,2001. ~ B L I ~ U S ~ U N T Y , MICHIGAN MY COMMISSION EXPIRES -~9--~«~S-:~~O~d~- H-1524 HEARING DATE JANUARY 22ND, 2002 Watson Avenue from Beach Street to Nelson Street, Nelson Street from Watson Avenue to the north end; and Rodgers Avenue from Nelson Street to Beach Street. SPECIAL ASSESSMENT ROLL DRAPP PARCEL @ OWNER MAILING ADDRESS PAVING /SW TOTAL 24-205-749-0001-00 1351 BLUFF ST PARKS DEPT C/O CITY 933 TERRACE ST MUSKEGON Ml 49443 $6,458.30 $0.00 $6,458.30 24-205-752-0001-00 1360 NELSON ST MCKEE MALCOLM B 1360 NELSON ST MUSKEGON Ml 49441 $834.05 $415.00 $1,239.05 24-205-752-0002-00 1368 NELSON ST MCKEE MALCOM P 1368 NELSON ST MUSKEGON Ml 49441 $2,090.13 $500.54 $2,590.67 24-205-752-0003-00 1386 NELSON ST MILLER SUZANNE E 1386 NELSON ST MUSKEGON Ml 49441 $6,270.38 $1,484.13 $7,754.51 24-205-753-0006-00 1399 NELSON ST WENDTLAND DAVID L 1399 NELSON ST MUSKEGON Ml 49441 $4,710.96 $0.00 $4,710.96 24-205-753-0004-00 1406 BEACH ST POHL WILLIAM 1406 BEACH ST MUSKEGON Ml 49441 $2,191.18 $709.34 $2,900.52 24-205-752-0006-00 1412 NELSON ST MATTY JEAN M 1412 NELSON ST MUSKEGON Ml 49441 $5,079.91 $658.45 $5,738.36 24-205-754-0004-00 1426 BEACH ST SCHNEIDER RANDALL 1426 BEACH ST MUSKEGON Ml 49441 $1,514.70 $921.60 $2,436.30 24-205-754-0003-00 1430 BEACH ST RECKELL RUSSELL Pi 1430 BEACH ST MUSKEGON Ml 49441-1 $1,483.08 $351.88 $1,834.96 24-205-755-0006-00 1430 NELSON ST KENDRA KAREN 1430 NELSON ST MUSKEGON Ml 49441 $4,798.20 $1,060.27 $5,858.47 24-205-754-0007-00 1448 BEACH ST TIGHE MATTHEW N 1448 BEACH ST MUSKEGON Ml 49441 $2,075.59 $0.00 $2,075.59 24-205-755-0008-00 1448 NELSON ST JAZDZYK WALTER L 2617 LEONARD ST N GRAND RAPID Ml 49504 $1,949.45 $1,324.20 $3,273.65 24-200-756-0007-00 1460 NELSON ST GTE TELEPHONE OPE PO BOX 152206 IRVING TX 75015 $926.56 $485.57 $1,412.13 24-205-757-0004-00 1464 BEACH ST BENEDICT THERESA F 1464 BEACH ST MUSKEGON Ml 49441 $2,075.59 $433.80 $2,509.39 24-205-753-0005-00 3678 RODGERS AV EKLUND BRUCE W 3678 RODGERS AVE MUSKEGON Ml 49441 $3,333.30 $1,065.76 $4,399.06 24-205-754-0002-00 3687 RODGERS AV FUNKHOUSER JACOB 3687 RODGERS AVE MUSKEGON Ml 49441 $1,919.28 $313.20 $2,232.48 24-205-754-0010-00 3690 WATSON AVE GABRIS THOMAS 3696 WATSON AVE MUSKEGON Ml 49441 $3,873.09 $0.00 $3,873.09 24-205-754-0001-00 3691 RODGERS AV GIBSON JOAN M 3691 RODGERS AVE MUSKEGON Ml 49441 $3,873.09 $463.60 $4,336.69 Page 1 of 2 H-1524 HEARING DATE JANUARY 22ND, 2002 Watson Avenue from Beach Street to Nelson Street, Nelson Street from Watson Avenue to the north end; and Rodgers Avenue from Nelson Street to Beach Street. SPECIAL ASSESSMENT ROLL DR APP PARCEL @ OWNER MAILING ADDRESS PAVING /SW TOTAL 24-205-757-0001-00 3691 WATSON AVE FARHAT E DAVID 3485 WHISPERING W MUSKEGON Ml 49444 $2,818.94 $3,291.14 $6,110.08 24-205-754-0009-00 3692 WATSONAVE GABRISTHOMASJ 3696WATSONAVE MUSKEGON Ml 49441 $1,919.28 $0.00 $1,919.28 24-205-757-0003-00 3695 WATSON AVE SCHAEFER THOMAS 3695 WATSON AVE MUSKEGON Ml 49441 $1,919.28 $406.00 $2,325.28 24-205-754-0008-00 3696 WATSON AVE GABRIS THOMAS 3696 WATSON AVE MUSKEGON Ml 49441 $1,919.28 $0.00 $1,919.28 24-205-757-0002-00 3703 WATSON AVE SEBESTYEN CAROLY 2372 STEVENS CREE FRUITPORT Ml 49415-4 $1,919.28 $275.21 $2,194.49 TOTALS $65,952.90 14,159.69 $80,102.59 PLEASE NOTE: PARCELS SHOWING $0.00 IN THE TOTAL COLUMN ARE EXEMPT BOARD OF ASSESSORS CLIFF TURNER, DIRECTOR.COUNTY EQUALIZATION DATE LAWRENCE SPATARO CITY COMMISSIONER DATE CLARA SHEPHERD CITY COMMISSIONER DATE Page 2 of 2 H-1524 HEARING DATE JANUARY 22ND, 2002 Watson Avenue from Beach Street to Nelson Street, Nelson Street from Watson Avenue to the north end; and Rodgers Avenue from Nelson Street to Beach Street. SPECIAL ASSESSMENT ROLL DR APP PARCEL @ OWNER MAILING ADDRESS PAVING /SW TOTAL 24-205-749-0001-00 1351 BLUFF ST PARKS DEPT C/O CITY 933 TERRACE ST MUSKEGON Ml 49443 $6,458.30 $0.00 $6,458.30 24-205-752-0001-00 1360 NELSON ST MCKEE MALCOLM B 1360 NELSON ST MUSKEGON Ml 49441 $834.05 $415.00 $1,239.05 24-205-752-0002-00 1368 NELSON ST MCKEE MALCOM P 1368 NELSON ST MUSKEGON Ml 49441 $2,090.13 $500.54 $2,590.67 24-205-752-0003-00 1386 NELSON ST MILLER SUZANNE E 1386 NELSON ST MUSKEGON Ml 49441 $6,270.38 $1,484.13 $7,754.51 24-205-753-0006-00 1399 NELSON ST WENDTLAND DAVID L 1399 NELSON ST MUSKEGON Ml 49441 $4,710.96 $0.00 $4,710.96 24-205-753-0004-00 1406 BEACH ST POHL WILLIAM 1406 BEACH ST MUSKEGON Ml 49441 $2,191.18 $709.34 $2,900.52 24-205-752-0006-00 1412 NELSON ST MATTY JEAN M 1412 NELSON ST MUSKEGON Ml 49441 $5,079.91 $658.45 $5,738.36 24-205-754-0004-00 1426 BEACH ST SCHNEIDER RANDALL 1426 BEACH ST MUSKEGON Ml 49441 $1,514.70 $921.60 $2,436.30 24-205-754-0003-00 1430 BEACH ST RECKELL RUSSELL P/ 1430 BEACH ST MUSKEGON Ml 49441-1 $1,483.08 $351.88 $1,834.96 24-205-755-0006-00 1430 NELSON ST KENDRA KAREN 1430 NELSON ST MUSKEGON Ml 49441 $4,798.20 $1,060.27 $5,858.47 24-205-754-0007-00 1448 BEACH ST TIGHE MATTHEW N 1448 BEACH ST MUSKEGON Ml 49441 $2,075.59 $0.00 $2,075.59 24-205-755-0008-00 1448 NELSON ST JAZDZYK WALTER L 2617 LEONARD ST N GRAND RAPID Ml 49504 $1,949.45 $1,324.20 $3,273.65 24-200-756-0007-00 1460 NELSON ST GTE TELEPHONE OPE PO BOX 152206 IRVING TX 75015 $926.56 $485.57 $1,412.13 24-205-757-0004-00 1464 BEACH ST BENEDICT THERESA F 1464 BEACH ST MUSKEGON Ml 49441 $2,075.59 $433.80 $2,509.39 24-205-753-0005-00 3678 RODGERS AV EKLUND BRUCE W 3678 RODGERS AVE MUSKEGON Ml 49441 $3,333.30 $1,065.76 $4,399.06 24-205-754-0002-00 3687 RODGERS AV FUNKHOUSER JACOB 3687 RODGERS AVE MUSKEGON Ml 49441 $1,919.28 $313.20 $2,232.48 24-205-754-0010-00 3690 WATSON AVE GABRIS THOMAS 3696 WATSON AVE MUSKEGON Ml 49441 $3,873.09 $0.00 $3,873.09 24-205-754-0001-00 3691 RODGERS AV GIBSON JOAN M 3691 RODGERS AVE MUSKEGON Ml 49441 $3,873.09 $463.60 $4,336.69 Page 1 of 2 H-1524 HEARING DATE JANUARY 22ND, 2002 VVatson Avenue from Beach Street to Nelson Street, Nelson Street from Watson Avenue to the north end; and Rodgers Avenue from Nelson Street to Beach Street. SPECIAL ASSESSMENT ROLL DR APP PARCEL @ OWNER MAILING ADDRESS PAVING -N•-H••-·~ - - /SW TOTAL 24-205-757-0001 -00 3691 WATSON AVE FARHAT E DAVID 3485 WHISPERING W MUSKEGON Ml 49444 $2,818.94 $3,291.14 $6,110.08 24-205-754-0009-00 3692 WATSON AVE GABRIS THOMAS J 3696 WATSON AVE MUSKEGON Ml 49441 $1 ,919.28 $0.00 $1,919.28 24-205-757-0003-00 3695 WATSON AVE SCHAEFER THOMAS 3695 WATSON AVE MUSKEGON Ml 49441 $1,919.28 $406.00 $2,325.28 24-205-754-0008-00 3696 WATSON AVE GABRIS THOMAS 3696 WATSON AVE MUSKEGON Ml 49441 $1,919.28 $0.00 $1,919.28 24-205-757-0002-00 3703 WATSON AVE SEBESTYEN CAROLY 2372 STEVENS CREE FRUITPORT Ml 49415-4 $1,919.28 $275.21 $2,194.49 TOTALS- ------ -- -- --------- ----- ----------- ---------- ------·········· ··········----· ·-··· ········· ····--- ··· ·········------- $65,952.90 14,159.69 lli..t102.59 PLEASE NOTE: PARCELS SHOWING $0.00 IN THE TOTAL COLUMN ARE EXEMPT BOARD OF ASSESSORS .~~ -~-·_//4W,6z_ ~~~• Q.UFrttJRNER, DIRECTOR,COUNTY EQUALIZA~ ~__ Q _/ ~ ··-- /·__c)S_{)J- LAWRENCE SPATARO~ MISSIONER DATE 1---3/-02- DATE Page 2 of 2 Date: January 22, 2002 To: Honorable Mayor and City Commissioners From: Engineering RE: Public Hearing Create Special Assessment District for: Roberts St. from Keating to Laketon SUMMARY OF REQUEST: To hold a public hearing on the proposed special assessment of the Roberts, Keating to Laketon, and to create the special assessment district and appoint two City Commissioners to the Board of Assessors if it is determined to proceed with the project FINANCIAL IMPACT: None at this time. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: To create the special assessment and assign two City Commissioners to the Board of Assessors by adopting the attached resolution COMMITTEE RECOMMENDATION: CITY OF willSKEGON Resolution No. 2002-10 ( b) Resolution At First Hearing Creating Special Assessment District For Roberts St., 192' N. of the Centerline of Keating to Laketon Ave. Location and Description of Properties to be Assessed: See Exhibit A attached to this resolution RECITALS: 1. A hearing has been held on January 22, 2002 at 5 :30 o'clock p.m. at the City Commission Chambers. Notice was given by mail and publication as required by law. 2. That estimates of costs of the project, a feasibility report and valuation and benefit information are on file with the City and have been reviewed for this hearing. 3. At the hearing held January 22, 2002, there were o % objections by the owners of the property in the district registered at the hearing either in writing received before or at the hearing or by owners or agents present at the hearing, and the Commission has considered the advisability of proceeding with the project. FINDINGS: 1. The City Commission has examined the estimates of cost to construct the project including all assessable expenses and determines them to be reasonable. 2. The City Commission has considered the value of the property to be assessed and the value of the benefit to be received by each property proposed to be assessed in the district after the improvements have been made. The City Commission determines that the assessments of costs of the City project will enhance the value of the properties to be assessed in an amount at least equivalent to the assessment and that the improvement thereby constitutes a benefit to the prope1ty. THEREFORE, BE IT RESOLVED: 1. The City Commission hereby declares a special assessment district to include the prope1ty set forth in Exhibit A attached to this resolution. 2. The City Commission determines to proceed with the improvements as set forth in the feasibility study and estimates of costs, and directs the City Engineer to proceed with project design, preparation of specifications and the bidding process. If appropriate and if bonds are to be sold for the purposes of financing the improvements, the Finance Department shall prepare plans for financing including submission of application to the Michigan Department of Treasury and the beginning of bond proceedings. 3. The City Commission hereby appoints a Board of Assessors consisting of City Commissioners Buie and Larson ----------- and the City Assessor who are hereby directed to prepare an assessment roll. Assessments shall be made upon front foot basis. 4. Based on the City's Special Assessment policy and preliminary estimates it is expected that approximately 20.42% of the cost of the street improvement will be paid by special assessments. 5. Upon submission of the special assessment roll, the City staff is hereby directed to notify all owners and persons interested in properties to be assessed of the hearing at which the City Commission will consider confirmation of the special assessment roll. This resolution adopted. Ayes_--"S=h=e=p=h=e=--r=d.,__,--'S=p=-=a"-'t=a=r--=-o_,_,_W~a=r~m=i=n~g~t~o~n_,_,_B~u~i_·e~,~G~a_w_r_o_n_,_,_La_r_s_o_n~,~-_a_n_d_ __ _ Schweifler Nays_ __,_N,..,o=n...,,,e'------- - - - -- - - - -- - - - - - - - - - - - - - - - CITY OF MUSKEGON ACKNOWLEDGMENT This resolution was adopted at a meeting of the City Commission, held on January 22, 2002. The meeting was properly held and noticed pursuant to the Open Meetings Act of the State of Michigan, Act 267 of the Public Acts of 1976. CITY OF MUSKEGON EXHIBIT A ROBERTS ST, FROM SHERMAN TO 11..ATIMER SPECIAL ASSESSMENT DISTRICT All properties abutting that section of Roberts St. from 192' N. of the centerline of Keating to Laketon Ave. .1SM3N - I ~ - ,_ f I YI LI.LL .•l '----- - ~' 'g-~ - 111 f-------~~_______.j ~ ~ - ,P'/T7 w ~ LU ~ ~ '---"L.LJ ,m---,-----.- H I I frT""l 11 111 I 1111 / rIT7 11 I I I I 1wi Fii 1111 II I 111111 ~ ::====::::____} LSNOSIOVl'I ~=I i 11 1111111111111 Fl 11111 / I IIHI 111111 I I (SAallVA I I Fl I 11 11111111 I I I .iSNf.iSf)\f 11111111 I I 11 I · I 111 11 111111 I I 111111 I JLlLJJ 1111111 11 11 111 I 11111111 1111111111 1111 1111 AFFIDAVIT OF MAILING STATE OF MICHIGAN ) ) ss COUNTY OF MUSKEGON) TO CREATE A SPECIAL ASSESSMENT DISTRICT FOR THE FOLLOWING: H-1512, ROBERTS-192' N OF KEATING TO LAKETON AVE THE DEPONENT SAYS THAT THE NOTICE OF HEARING WAS SERVED UPON EACH OWNER OF OR PARTY IN INTEREST IN PROPERTY TO BE ASSESSED IN THE SPECIAL ASSESSMENT DISTRICT WHOSE NAME APPEARS UPON THE LAST TAX ASSESSMENT RECORDS OF THE CITY OF MUSKEGON BY MAILING SUCH NOTICE IN A SEALED ENVELOPE BY FIRST CLASS UNITED STATES MAIL, WITH POSTAGE PREPAID, ADDRESSED TO EACH SUCH OWNER OR PARTY IN INTEREST AT THE ADDRESS SHOWN ON SAID LAST TAX ASSESSMENT RECORDS BY DEPOSITING THEM IN AN OFFICIAL UNITED STATES MAIL RECEPTACLE ON THE 11 TH DAY OF JA UARY 2002. SUBSCRIBED AND SWORN TO BEFORE ME THIS J8;J DAY OF ,Lan u q ,;,~ , 2002. ,J ~ f~ NOTARY PUBLIC, MUSKEGON COUNTY, MICHIGAN L/nda S. larftr MY COMMISSION EXPIRES - ---'9'----=d'--'--- .s-:_- _0 _1._ __ ENGINEERING FEASIBILITY STUDY For ROBERTS, KEATING TO LAKETON The proposed Milling & resurfacing of Roberts St. between Keating & Laketon was initiated by the City due to the conditions its in. The proposed resurfacing, we feel, is necessary to prevent this section of roadway from deteriorating to a point where resurfacing would no longer be a valid option and a complete reconstruction would then be necessary, and subsequently increasing the cost to the property owners as well as to the City. Facts; • The last major work on Robe1is, Keating to Laketon was done back in the late 60s • Increased commercial traffic due to the openning of Roberts from Barney to Keating • A memorandum from the Assessor's office, which addresses appraisal and benefits to abutting properties, is attached. The preliminary cost estimate for the work associated with paving is approximately $171,000 with the length of the project being approximately 1,060 lineal feet or 1,940.26 of assessable footage. This translates into an estimated improvement cost of $88.13 per assessable foot. The assessment figure will be at a cost not to exceed $18.00 per assessable foot as established in the 2002 Special Assessment for this type of improvement. ' . , I MUSKEGON COUNTY IM C H G A N 173 E. APPLE AVE, BUILDING C, MUSKEGON, MICHIGAN 49442 (231) 724-6386 FAX (231) 724-1129 I BOARD OF COMMISSIONERS EQUALIZATION DEPARTMENT I Kenneth J. Hutka, Chair Bill Gill, Vice Chair Paul Baade Douglas Bennett I Nancy G. Frye James J. Kobza Louis McMurray I Tony Moulatsiotis Clarence Start January 7, 2002 Mohammed Al-Shatel, City Engineer City of Muskegon I 933 Terrace Street Muskegon, MI49443 I Mr. Al-Shatel: I In accordance with your request, I have examined the proposed special assessment district entailing the milling and resurfacing of Roberts Street I between Keating A venue and Laketon Avenue. The purpose of this analysis is to document the reasonableness of this special assessment district by identifying and quantifying any accrued benefits. It is subject to the normal governmental I restrictions of escheat, taxation, police power and eminent domain. The effective date is January 7, 2002. I In conclusion, it is my opinion that the special assessment amounts justly and reasonably represents the accrued benefits to the properties encompassed by this I project. The amounts reflect the sum of the immediate estimated value enhancement and the intrinsic value that will accrue from an overall increase in property values due to an improved quality of life created by the proposed I project. As previously presented, the proposed special assessment district encompasses a mixture of properties, but the front foot rate of$18.00 appears I reasonable in light of analysis that indicates a possible enhancement of $19 .03. The conclusions are based upon the data presented within this limited analysis in restricted format, and on supporting information in my files. I scerely, s· tJi! I o9-1 . , ~ J rry A roeneveld, CMAE 3 Senior Appraiser I TDD (231) 722-4103 • An EEO I ADA I AA Employer recycled paper Affirmative Action (23 I )724-6703 FAX: (231)722-1214 Assessor/Equalization (231)724-6708 FAX: (231)726-5181 Cemetery Department January 11, 2002 (231)724-6783 FAX: (231)726-5617 City Manager (231)724-6724 West ~Uchlgan's Shoreline City FAX: (231)722-1214 Civil Service (231)724-6716 FAX: {231)724-4405 07 «OWNERS_NAME» Clerk (231)724-6705 «OWNERS_ADDRESS» FAX: (231)724-4178 «OWNERS_CITY», «OWNERS_STATE» «OWNERS_ZIPCODE» Community and "NUMBER>> Neigh. Services (231)724-6717 FAX: {231)726-2501 Parcel Number «P_NUM»: at «ADDRESS» «DIR» «STREET» Computer Info. Systems NOTICE OF HEARING ON SPECIAL ASSESSMENT (231)724-6744 FAX: (231)722-4301 Engineering Dept. Dear Property Owner: (231)724-6707 FAX: (231)727-6904 The Muskegon City Commission is considering whether or not to create a special Finance Dept, assessment district which would assess your property for the following paving project: (231)724-6713 FAX: (231)724-6768 H-1512. ROBERTS. 192' N OF CL OF KEATING TO LAKETON AVE Fire Department (231)724-6792 FAX: (231)724-6985 The proposed special assessment district will be located as follows: Income Tu (231)724-6770 FAX: (231)724..{i768 All parcels abutting Roberts -192' N of CL of Keating to Laketon Ave Inspection Services (231)724-6715 It is proposed that a portion of the above improvement will be paid by special FAX: (231)728-4371 assessment against properties in the aforementioned district. Following are conditions Leisure Services of the proposed special assessment which are important to you. (23 I )724-6704 FAX: (231)724-1196 Public Hearings Mayor's Office (231)724-6701 FAX: (231)722-1214 An initial public hearing to consider the creation of a special assessment district will be Planning/Zoning held at the City of Muskegon City Commission Chambers on «HEARING_DATE» at (231)724-6702 FAX: (231)724-6790 5:30 P.M. You are encouraged to appear at this hearing, either in perso!'l, by agent or in writing to express your opinion, approval, or objection concerning the proposed Police Deptartment (231)724-6750 special assessment. We are enclosing a Hearing Response Card for you to indicate FAX: (231)722-5140 your agreement or opposition to the special assessment. This card includes the Public Works Dept. property identification and description, assessable footage per City policy, and the (231)724-4100 estimated cost of the assessment. You may also appear, as above, in lieu of, or in FAX: (231)722-4188 addition to mailing your response card to the City Clerk. Written objections or Treasurer's Office (231)724-6720 appearances must be made at or prior to the hearing. NOTE: THE SPECIAL FAX: (231)724-6768 ASSESSMENT WILL BE CREATED OR NULLIFIED AT THIS HEARING. IT IS Water BIiiing Dept. IMPORTANT FOR YOU TO COMMENT AT THIS HEARING IF YOU WANT YOUR (231)724-6718 OPINION COUNTED FOR THE SPECIAL ASSESSMENT. FAX: (231)724-6768 Water FIitration (231)724-4106 <'"il!MBER» FAX: (231)755-5290 City of Muskegon, 933 Terrace Street, P .0. Box 536, Muskegon, MI 49443-0536 www.shorelinecity.com A second public hearing will be held, if the district is created, to confirm the special assessment roll after the project is completed. You will be mailed a separate notice for the second hearing. At this second hearing the special assessment costs will be spread on the affected properties accordingly. YOU ARE HEREBY NOTIFIED THAT YOU HAVE A RIGHT TO PROTEST YOUR ASSESSMENT AMOUNT AGAINST YOUR PARCEL EITHER IN WRITING OR IN PERSON AT THIS HEARING. IF THE SPECIAL ASSESSMENT ROLL IS CONFIRMED AT THE SECOND HEARING, YOU WILL HAVE THIRTY (30) DAYS FROM THE DATE OF CONFIRMATION OF THE ROLL TO FILE A WRITTEN APPEAL WITH THE MICHIGAN STATE TAX TRIBUNAL. HOWEVER, UNLESS YOU PROTEST AT THE INITIAL HEARING OR AT THE SECOND HEARING CONFIRMING THE ROLL, EITHER IN PERSON, BY AGENT, OR IN WRITING BEFORE OR AT THE HEARING, YOUR RIGHT TO APPEAL TO THE MICHIGAN TAX TRIBUNAL WILL BE LOST. By City Charter, if the owners of more than one-half of the properties to be assessed shall object to the assessment in writing at or before the hearing, the improvement shall not be made unless the City Commission determines by affirmative vote of all its members that the safety or health of the public necessitates the improvement. Estimated Costs The total estimated cost of the street portion of the project is $171,000.00 of which approximately 20.42% ($34,924.68) will be paid by special assessment to property owners. Your property's estimated share of the special assessment is shown on the attached hearing response card. The remaining costs will be paid by the City. The street assessment, which covers improvements to the roadway, may be paid in installments over a period of up to ten (10) years. Any work on drive approaches or sidewalks will be assessed to the property at actual contract prices and these costs may also be paid in installments over ten (10) years. Please note this work is in addition to the street special assessment. Please refer to the enclosed sheet entitled Special Assessment Payment Options for more information on the payment options and financial assistance programs available. I urge you to return the enclosed hearing response card indicating your preference and to attend the scheduled public hearing. Your views are important to the City and to your neighbors. Additional information, including preliminary project plans and cost estimates is available in the Engineering Department located on the second floor of City Hall. Regular business hours are from 8:00 A.M. to 5:00 P.M. Monday through Friday except holidays. Sincerely, .- //JJ!a ~1- () !J_,il1 Mohammed AI-Shatel, P.E. City Engineer SPECIAL ASSESSMENT HEARING RESPONSE CARD To have your vote count, please Return This Card By JANUARY 22, 2002 Project Title: Milling & Resurfacing of Roberts Street,Keating Ave to Laketon Ave Project Description: All parcels abutting Roberts Street from 192' N of Keating to Laketon Avenue. INSTRUCTIONS If you wish to have your written vote included as part of the tabulation of votes forwarded to the City Commission for the scheduled public hearing, please return this card by the date indicated above. To use this response card please indicate whether you Oppose or Favor this special assessment project, sign the form and return it to the City Clerk's Office. To return this card by mail, simply fold on the dotted lines so the address on the reverse side is showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. Assessment Information Property Address: 1183 E LAKETON AVE Parcel Number 24-133-100-0008-00 Assessable Frontage: 275 Feet Estimated Front Foot Cost: $18.00 per Foot ESTIMATED TOTAL COST $4,950.00 Property Description W 198 FT OF E 231 FT OF S 350 FT OF N 416 FT OF NE 1/4 OF NW 1/4 SEC 33 T10N R16W EXE 51 FT OF N 14.7 FT THEREOF Your vote COUNTS! • Please vote either in favor or opposed to the Special Assessment Street Paving Project. I AM IN FAVOR I AM OPPOSED • _ _ _ _ _ _ _ _ _ _ _ CoOwner/Spouse _ _ _ _ _ _ _ _ _ _ __ Owner Signature----------- Signature - - - - - - - - - - - - Address Address Thank you for taking the time to vote on this important issue. CITY OF MUSKEGON NOTICE OF PUBLIC HEARINGS SPECIAL ASSESSMENT DISTRICTS PLEASE TAKE NOTICE that a special assessment district is proposed to be created by the Muskegon City Commission for the following projects: Roberts St., Keating to Laketon Black Creek Rd., Sherman to Latimer The location of the special assessment districts and the properties proposed to be assessed are: • All parcels abutting Roberts Street from 192' N. of CL of Keating to Laketon Ave. & • All parcels abutting Black Creek Rd. from 200' S. of the CL of Olthoff to Latimer It is proposed that a percentage of the cost of the improvement will be paid through special assessments. Preliminary plans and cost estimates are on file in the City Hall in the Engineering Department and may be examined during regular business hours at the Engineering Department between 8:00 A.M. and 5:00 P.M. on weekdays, except holidays. THE HEARING WILL BE HELD IN THE MUSKEGON CITY COMMISSION CHAMBERS ON January 22, 2002 AT 5:30 O'CLOCK P.M. YOU ARE HEREBY NOTIFIED THAT YOU HAVE A RIGHT TO PROTEST YOUR ASSESSMENT EITHER IN WRITING OR IN PERSON AT THE HEARING. IF THE SPECIAL ASSESSMENT ROLL IS CONFIRMED (AT A LATER HEARING) YOU WILL HAVE THIRTY (30) DAYS FROM THE DATE OF CONFIRMATION OF THE ROLL TO FILE A WRITTEN APPEAL WITH THE MICHIGAN STATE TAX TRIBUNAL. HOWEVER, UNLESS YOU PROTEST AT THIS HEARING OR AT THE HEARING CONFIRMING THE ROLL, EITHER IN PERSON, BY AGENT, OR IN WRITING BEFORE OR AT THE HEARING, YOUR RIGHT TO APPEAL TO THE MICHIGAN TAX TRIBUNAL WILL BE LOST. By City Charter, if the owners of more than one-half of the property to be assessed shall object to the assessment in writing at or before the hearing, the improvement shall not be made unless the City Commission determines by affirmative vote of all its members that the safety or health of the public necessitates the improvement. PUBLISH: January 12, 2002 Gail Kundinger, City Clerk ADA POLICY The City will provide necessary appropriate auxiliary aids and services, for example, signers for the hearing impaired, audio tapes for the visually impaired, etc., for disabled persons who want to attend the meeting, upon twenty-four hours notice to the City. Contact: Gail A. Kundinger, City Clerk 933 Terrace Street, Muskegon, MI 49440 (231) 724-6705 or TDD (231) 724-6773 SPECIAL ASSESSMENT HEARING DATE JANUARY 22, 2002 H-1512 Milling & Resurfacing of Roberts Street.Keating Ave to Laketon Ave 24-133-100-0008-00 GR MUSK HOUSING CORP TR ASSESSABLE FEET: 275 1065 4TH ST COST PER FOOT: $18.00 @ 1183 E LAKETON A MUSKEGON Ml 49441-190 ESTIMATED P.O. COST: I $4,950.00 1 groeneveldje@co.muskegon.mi.us 24-133-100-0009-00 NEWKIRK ELECTRIC ASSOC ASSESSABLE FEET: 541.95 1875 ROBERTS ST COST PER FOOT: $18.00 @ 1875 ROBERTS S MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $9,755.10 1 groeneveldje@co.muskegon.mi.us 24-133-200-0001-00 EARTHGRAINS COMPANY ASSESSABLE FEET: 178 8400 MARYLAND AVE COST PER FOOT: $18.00 @ 1225 E LAKETON A STLOUIS MO 63105 ESTIMATED P.O. COST: I $3,204.00 1 groeneveldje@co.muskegon.mi.us 24-133-200-0005-00 LORIN INDUSTRIES ASSESSABLE FEET: 108 1960 ROBERTS ST COST PER FOOT: $18.00 @ 1842 ROBERTS S MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $1,944.oo 1 groeneveldje@co.muskegon.mi.us 24-133-200-0007-00 KERSCO DIVISION INC ASSESSABLE FEET: 398.25 1960 ROBERTS ST COST PER FOOT: $18.00 @ 1894 ROBERTS S MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $7,168.501 groeneveldje@co.muskegon.mi.us 24-133-200-0008-00 LORIN INDUSTRIES ASSESSABLE FEET: 322.9 1960 ROBERTS ST COST PER FOOT: $18.00 @ 1960 ROBERTS S MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $5,812.20 1 groeneveldje@co.muskegon.mi.us 1/7/02 Page 1 of 2 HEARING DATE JANUARY 22, 2002 H-1512 Milling & Resurfacing of Roberts Street.Keating Ave to Laketon Ave 24-215-014-0001-00 LORIN INDUSTRIES ASSESSABLE FEET: 116.16 1960 ROBERTS ST COST PER FOOT: $18.00 @ 1975 ROBERTS S MUSKEGON Ml 49442 ESTIMATED P.O. COST: I $2,090.aa 1 groeneveldje@co.muskegon.mi.us SUM OF ASSESSABLE FOOTAGE: 1940.26 SUM OF ESTIMATED P.O. COST: $34,924.68 I TOTAL NUMBER OF ASSESSABLE PARCELS 7 1/7/02 Page 2 of 2 SPECIAL ASSESSMENT HEARING RESPONSE CARD To have your vote count, please City Clerks Office Return This Card By JANUARY 22, 2002 Project Title: Milling & Resurfacing of Roberts Street.Keating Ave to Laketon Ave Project Description: All parcels abutting Roberts Street from 192' N of Keating to Laketon Avenue. INSTRUCTIONS If you wish to have your written vote included as part of the tabulation of votes forwarded to the City Commission for the scheduled public hearing, please return this card by the date indicated above. To use this response card please indicate whether you Oppose or Favor this special assessment project, sign the form and return it to the City Clerk's Office. To return this card by mail, simply fold on the dotted lines so the address on the reverse side is showing. Be sure to seal the form with a small piece of tape or staple prior to mailing. Assessment Information Property Address: 1975 ROBERTS ST Parcel Number 24-215-014-0001-00 Assessable Frontage: 116.16 Feet Estimated Front Foot Cost: $18.00 per Foot ESTIMATED TOTAL COST $2,090.88 Property Description THAT PT OF SEC 33 T10N R16W AND CONTINENTAL ADDITION TO THE CITY OF MUSKEGON DESC AS COM AT SW COR LOT 9 BLK 14 SD CONTINENTAL ADDITION, TH NO DEG 23 MIN 21 SEC E 154.8 FT ALG WLY LN SD LOT 9 AS EXTENDED TO PT OF INTERSECTION OF NLY LN OF LOTS 7 & 8 OF SD BLK AS EXTENDED & ELY LN LOT 8 AS EXTENDED, TH N 89 DEG 56 MIN 05SEC W ALGSD NLY LOT LINES AS EXTENDED 223.06 FT TO ELY R/W LINE VULCAN ST, TH N 0 DEG 47 MIN 35 SEC E ALG E R/W LINE VULCAN ST AS EXTENDED 199.62 FT TO SLY LINE C&O RR & NLY LN NIMS ST, TH S 89 DEG 09 MIN 02 SEC E 262.78 Your vote COUNTS! Please vote either in favor or opposed to the Special Assessment Street Paving Project. IAMINFAVOR ~ IAMOPPOSED • o_wner ~j~ CoOwner/Spouse _ _ _ _ _ _ _ _ _ _ _ __ Signature Signature - - - - - - - - - - - - - Address M7S: Kcp-€..f"p St-Qul Address 7 Thank you for taking the time to vote on this important issue. Date: January 22, 2002 To: Honorable Mayor and City Commissioners From: Engineering RE: Public Hearing Create Special Assessment District for: Black Creek Rd. Sherman to Latimer SUMMARY OF REQUEST: To hold a public hearing on the proposed special assessment of the Black Creek Rd., Sherman to Latimer, and to create the special assessment district and appoint two City Commissioners to the Board of Assessors if it is determined to proceed with the project FINANCIAL IMPACT: None at this time. BUDGET ACTION REQUIRED: None at this time. STAFF RECOMMENDATION: To create the special assessment and assign two City Commissioners to the Board of Assessors by adopting the attached resolution COMMITTEE RECOMMENDATION: Commission Meeting Date: January 22, 2002 Date: January 15, 2002 To: Honorable Mayor & City Commission From: Planning & Economic Development Department RE: Extension of Construction Time Period- Purchase Agreement/Former Lakos Property (Muskegon Hospitality, lncJCity of Muskegon} SUMMARY OF REQUEST: To approve the written request from Holiday Inn Muskegon Harbor/Muskegon Hospitality Inc. to extend the construction time period designated in the Purchase Agreement between Muskegon Hospitality, Inc. and the City of Muskegon for the former Lakos property, with conditions. The conditions are included in the attached Amendment Agreement, and include an extension of three years, at the inclusion of which a new building will be constructed on the site. Conditions include the requirement that a paved, landscaped parking lot will be constructed on the site in the interim. If the parking lot is not constructed, in accordance with requirements of the Engineering and Planning Departments, by May 31, 2002, the original staff recommendation of January 8, will be in effect. FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the attached Amendment Agreement and authorize the Mayor and Clerk to sign. COMMITTEE RECOMMENDATION: None. AMENDMENT AGREEMENT 2002-11 (a) THIS AGREEMENT is made, effective January 22, 2002 by and between the CITY OF MUSKEGON, a municipal corporation, with offices at 933 Terrace Street, Muskegon, Michigan 49440 ("Seller"), and DESIREE ENTERPRISES, INC. of 939 Third Street, Muskegon, Michigan 49440 ("Buyer"). This agreement constitutes an amendment to a certain Real Estate Purchase Agreement between the parties dated February 8, 2000, and a Land Contract between the parties dated March 1, 2000, a memorandum of which was recorded on March 6, 2000, at Liber 3020 Page817, Muskegon County Register of Deeds. In all other respects the said agreements shall remain in full force and effect. 1. Extension of Time for Completion of Improvements. The Buyer shall have an extended period of time within which to construct the improvements contemplated by Section 9 of the Real Estate Purchase Agreement, so that the time for completion shall now be January 15, 2005, or if the parking lot is not completed by the date set forth below (May 31, 2002), then January 15, 2003. This extension is made on the following conditions. The failure of the Buyer to observe any one of these conditions shall result in immediate reversion of the property to Seller as set forth in paragraph 9 of the Real Estate Purchase Agreement and further in thi8 agreement: 1.1 The Buyer shall construct a parking lot on the premises, which shall be completed, including paving and striping, pursuant to plans which must be approved by the City (Engineering Department), completion of construction to be accomplished by May 31, 2002. By the said date, the parking area shall be constructed and operated, in addition, according to the provisions following: 1.2 The parking lot shall be landscaped in compliance with a landscaping plan to be submitted to and approved by the City (Planning Department). 1.3 All zoning ordinance requirements, including variances, if granted, shall be complied with, including without limitation landscaping, setbacks, layout, lighting, and any other site plan requirements. 1.4 The entrance(s) and exit(s) for the parking area shall be on the alley. C;\WINDOWS\TEMP\Lakos.Amendment 3.doc I 1.5 Maintenance, repairs and cleaning shall be the responsibility of the Buyer or its successors or assigns. 1. 6 All improvements of the parking area shall be completed and approved by the City on or before May 31, 2002. 1. 7 In the event the parking area is not thus completed by May 31, 2002, the property shall revert to the City, unless the Buyer fills the property with three inches of topsoil and seeds the property for ground cover acceptable to the City by June 30, 2002, and files with the City on June 30, 2002, its plan and timetable for completion, by January 15, 2003, of all buildings and improvements. (In that event, the existing fence shall be removed from its current location to the rear of the property so that it screens the rear delivery and dumpster areas of the hotel by June 30, 2002. If it continues to be necessmy or appropriate to maintain an existing fence on the front of the property, the said existing fence shall be continued in addition to a new rear screening fence. The City shall determine whether the front fence shall be continued in place). 1.8 If the parking lot is completed by May 31, 2002, the Buyer shall deposit with the City a written schedule of the construction activities and completion of buildings and structures appropriate for commercial uses permitted on the property, the said schedule to be filed with the City no later than Janumy 15, 2003. Completion of the said improvements shall be accomplished by Janumy 15, 2005, and the schedule shall so require. 1.9 Reversion. Continuance of mere parking lot usage or the vacant condition after seeding without timely submitting the appropriate plan above, or if submitted, without timely completion, (Janumy 15, 2003 or 2005), shall result in reversion to the City. Reversion to the City shall mean that without any further action by the City, the entire title to the property shall pass to the City without compensation to Buyer for the improvements or partial improvements made, including without limitation all parking, lighting, landscaping, infrastructure, ground cover, seeding, planting, fences or other installations, or for any expense of any kind. This reversion right of the City is supported by consideration, reflected in the original purchase price. This reversion right survives delivery of a deed pursuant to the Land Contract. 2. Recording and Enforcement. The provisions of this agreement shall constitute mnendments to the Land Contract at paragraph 19 thereof, and the incorporated Real Estate Purchase Agreement at paragraph 9 thereof. This agreement may be recorded, and shall constitute record evidence of the City's right to reversion and enforcement of the agreement. The legal description of the property is: C:\WINDOWS\TEMP\Lakos.Amendment 3.doc 2 Lot 8, EXCEPT the Easterly four inches thereof, and all of Lots 9, 10 and 11; also Lot 12, EXCEPT the Southwesterly 6/l0ths of a foot, of Block 566 of the Revised Plat of the City of Muskegon. 3. In all other respects the agreements between the parties shall remain in full force and effect. It is binding on the parties and their successors and assigns. WITNESSES: BUYER: DESIREE ENTERPRISES, INC .. By_ _ _ _ _ _ _ _ _ _ _ _ __ Its _ _ _ _ __ STATE OF MICHIGAN COUNTY OF MUSKEGON The foregoing instrument was acknowledged before me this dJt;( day of .Jc11·wqrY , 2002 by Steve Warmington and Gail A. Kundinger, Mayor and Clerk respectively, for and~ behalf of the City of Muskegon. L/ac/c, S. I?, ffi'.r , Notary Public Muskegon County, Michigan My commission expires: ?-;>o=:-o...z.. C:\WJNDOWS\TEMP\Lakos.Amendment 3,doc 3 (248) 395-5251 p.4 Office of Randal s. Toma Jan 18 02 12:42p - ·- - - ·- - - · ·"'1'10, 904- · P.4/5 JHN,17.2002 4:02PM HOLIDAY INN MUSKEGON t i Real Estate Purchase Agree1\ient at paragraph 9 thereof This agreement may be recorded, and shall coostitut~ record evidence of the City's right to reversion and enforcement of the agreemel!t. The legal description of the property is: Lot 8, EXCEl~T the Easterly four inclles thereof; and ail of Lot$ 9, 10 anii 11; also Lot 12, EXCEPT the Southwesterly 6/1 0ths of a fi~ot., of Block 566 of the Revised Plat of the City of Muskogon. 3. In all other res~ects the agreements between the parties shall remain Jn fu.11 force and effect. It is binding ~n the parties and their sUccessors and assigns. WITNESSES: SELLER: CITY OF MUSKEGON By_ _ _ _ _ _,.,__ _ _ _ __ Steve Warmington, Mayor By_______ ,-_ _ _ _ __ Gail A. Kundinger, Clerk BUYER: DESIREE ENTE~RJSES, INC .. u:; ,,__......,,..,,._/ --1-¥"=-:::.,..-- Its...,___ _ _ __ STATE OF l\.1ICHIGAN COUNTY OF MUSKEGON i Th,; foregoing lnstruniepywas acknowledged before me this _ day "f _ _ ____,, 200 l by Steve 1tannington !Ind Gail A. Kundinger, Mayor and (;Jerk respectively, for and on behalf-~fthe City of Muskegon. , Notary STATE OF MICHIGAN COUNTY OF MUSKEGON The foregoing instrument was aclmowledged before me this _ _ day of _ _ _ __ 2002 by _ _ _ _ _ _ _ _ _ - - - - - ~ for and on behalf of Desiree Enterprises, Inc., Inc. , Notary Public Muskegon County, Michigan My commission expires: _ _ _ _ _ __ Drafted by and return to: Business Address: PARMENTER O'TOOLE 175 W. Apple Avenue, P.O. Box 786 BY: G. Thomas Johnson Muskegon, Michigan 49443-0786 C:\WINDOWS\TEMP\lakos.Amendment 3.doc 4 ROLL CAll.1./ ACTION SHiE!ETS COMMENT Commnssioiiler Shepherd ✓ Commissioner Spataro s ✓ ., 91) Mayor Wall"mingt:on ✓ - Au . Vice Mayoir Buie ✓ #- Commissioner Gawron ✓ Commissioner Lairson ✓ Commissioner Sclhweifler M / Comm§ssion Meeting Date: January 8, 2002 Date: January 2, 2002 To: Honorable Mayor & City Commission From: Planning & Economic Development Department (/3C..,, RE: Extension of Construction Time Period- Purchase Agreement/Former l..akos Property (Muskegon Hospitality, lnc./City of Muskegon) SUMMARY OF REQUEST: To approve the written request from Holiday Inn Muskegon Harbor/Muskegon Hospitality Inc. to extend the construction time period designated in the Purchase Agreement between Muskegon Hospitality, Inc. and the City of Muskegon for the former Lakos property, with conditions. Although the extension request is for 24 months, staff recommends that the request be granted for 12-months, in accordance with Section (9) of the Purchase Agreement (through September 2002). FINANCIAL IMPACT: None. BUDGET ACTION REQUIRED: None. STAFF RECOMMENDATION: To approve the request from Muskegon Hospitality, Inc. for an extension for completion of construction, for a period of 12 months, provided that the following conditions be met: 1) a timeline for building construction and future use be provided to the City by February 1, 2002, 2) the property be filled with 3" of topsoil and the property be seeded by May 31, 2002, 3) the existing fence be moved from it's current location to the rear of the property so that it screens the rear delivery and dumpster area by May 31, 2002. Further, the buyer must sign an addendum to the Land Contract and Purchase Agreement agreeing to these terms. COMMITTEE RECOMMENDATION: None. i!t -\\~ £),u\! RECEIVED MuskEGON ,4) HARBOR NOV 2 6 2001 CITY .__ .. Pil..mNH'IC - - · , w . . .. . . . . I November 19, 2001 Ms. Cathy Brubaker-Clarke City Of Muskegon 933 Terrace Street P. 0. Box 536 Muskegon, Michigan 49443-0536 Dear Ms. Brubaker-Clark, In response to your letter dated November 9, 2001, I would like to officially request an extension of our "Agreement" for an extra twenty-four (24) months. We are still very interested in construction of this property, but due to the following reasons we have put the project on hold. First, due to the recent economy, most of our capital expenditures have been delayed until the economy rebounds. Almost assuredly the plans are for development in 2002. Next, we are waiting for the County's plans for the new Convention Center, here in downtown Muskegon. We would like to adapt our plans for the needs of the City's guests that are not included in the Convention Center's. For example if more convention area, display area, or banquet area is needed, our plans would be to include that in the construction plans. Thirdly, we would also like to see the development course of the designated "Smart Zone" in downtown. We have also talked about adding a business center for our guests in the hotel. This could also have an impact to determine the plans for construction and development of this property. Finally, projects for the improvement of Western Avenue are still uncertain. We would like to be able to possibly enhance some of those still undecided projects, such as theme, style and conformity. Basically, we do want to match those pending developments, for the esthetic beauty of downtown. 939 Tu1RO STREET • M uskEGON, M1ct.n G.i..N 49440- 1191 TeLEPIJONE <61 6 > 122- 0 100 • F~ 1616> 122- s 11 s ~, ll~°'9 ·~- \ ~ C\-IA• ~ - C}YU'- MuskEGON 4) HARBOR Thank you for letting us request this extension. It is in all of our best interest to give the City the best possible plans of development and we hope together the Ci of Muskegon becomes a flourishing metropolis we all know it can Samei Betak Holiday Inn Muskegon Harbor 939 Tl)1RD STREeT • Mu s kEGON, M1cl)1c..i.N 49440-11 97 Tetep!JONE 1616, r22 - 0100 • F.\X 1616, 722-s11s REAL ESTATE PURCHASE AGREEMENT THIS AGREEMENT is made t="-,.e...__..,._--, ';;;;' , 2000, by and between CITY OF MUSKEGON, a municipal corporation, with offices at 933 Terrace, Muskegon, Michigan 49440 ("Seller"), and MUSIHlGON NIGH11B, INC., of 939 Third Street, Muskegon, Michigan 49440 ("Buyer"). '"I>"- -s.::riz.,:,;:, ~~?'f'.;I;'S.1t.S , ::i:r-1<.... I. General Agreement and Description of Premises. Seller agrees to sell, and Buyer agrees to buy, marketable record title ofreal estate, and all improvements thereon, with all beneficial easements, and with all of Seller's right, title and interest in all adjoining public ways, the real property commonly known as 428 W. Western Avenue, Muskegon, Michigan ("Premises"), and specifically described as: Lot 8, EXCEPT the Easterly four inches thereof, and all of Lots 9, 10 and 11; also Lot 12, EXCEPT the Southwesterly 6/lOths of a foot, of Block 566 of the Revised Plat of the City of Muskegon. Subject to the reservations, restrictions and easements of record, provided said reservations, restrictions and easements of record are acceptable to Buyer upon disclosure and review of the same, and subject to any governmental inspections required by law. 2. Purchase Price and Manner of Payment. The purchase price for the Premises shall be Thirty Five Thousand Dollars ($35,000), payable as follows: Fifteen Thousand Dollars ($15,000) shall be paid to Buyer in certified funds at closing; The balance of Twenty Thousand Dollars ($20,000) shall be paid in two payments of Ten Thousand Dollars ($10,000) each, on the anniversary date and the second anniversary date of the closing. Balances due from time to time shall accrue interest, compounded monthly, at 6% per annum. Buyer shall execute a Land Contract in the form attached to this Agreement reflecting the said payment arrangement (Exhibit A). The Land Contract shall carry the conditions and indemnity provisions set forth in this Agreement. 3. Taxes and Assessments. All taxes and assessments which are due and payable at the time of Closing shall be paid by Seller prior to or at Closing. All taxes and special assessments which become due and payable after Closing shall be the responsibility of Buyer. 4. Title Insurance. Seller agrees to deliver to Buyer's attorney, ten (10) days prior to closing, a commitment for title insurance, issued by Transnation Title Insurance Company, for an amount not less than the purchase price stated in this Agreement, guaranteeing title on the conditions required herein. In the event the reservations, restrictions or easements of record disclosed by said title commitment is, in the sole discretion of Buyer, deemed unreasonable, Seller shall have forty-five (45) days from the date Seller is notified in writing of such G:\COMMON\5\GTJ\C-RLESnt..AK0S3.PA - 1- unreasonableness of restriction and such unmarketability of title, to remedy such objections. If Seller resolves such restrictions and remedies the title (by obtaining satisfactory title insurance or otherwise) within the time specified, Buyer agrees to complete this sale as herein provided, within ten (I 0) days of written notification thereof. If Seller fails to resolve such restrictions or remedy the title within the time above specified or fails to obtain satisfactory title insurance, this Agreement will be terminated at Buyer's option. The premium for the owners title policy shall be paid by Buyer. 5. Personal Property and Fixtures. All personal property and fixtures which Seller wishes to remove shall be removed on or before Closing. The parties are aware that Buyer intends to demolish the building. Any personal property which is left on the Premises shall be the property of Buyer who may dispose of same. 6. Survey. Buyer at its own expense may obtain a survey of the Premises, and Buyer or its surveyor or other agents may enter the Premises for that purpose prior to Closing. If no survey is obtained, Buyer agrees that Buyer is relying solely upon Buyer's own judgment as to the location, boundaries and area of the Premises and improvements thereon without regard to any representations that may have been made by Seller or any other person. In the event that a survey by a registered land surveyor made prior to closing discloses an encroachment or substantial variation from the presumed land boundaries or area, Seller shall have the option of effecting a remedy within thirty (3 0) days after disclosure, or tendering Buyer's deposit in full termination of this Agreement, and paying the cost of such survey. Buyer may elect to purchase the Premises subject to said encroachment or variation. 7. Environmental Matters. Seller represents and warrants to Purchaser as follows: a. To the best of Seller's knowledge, the Premises have been used and operated in compliance with all applicable federal, state and local laws and regulations related to air quality, water quality, waste disposal or management, hazardous or toxic substances, and the protection of health and the environment b. Seller has not disposed of any hazardous or toxic substances on or in the Premises and, to the best of Seller's knowledge, the Premises and the groundwater beneath the Premises is free from environmental contamination of any kind. c. The Premises does not include any "underground storage tank," as that term is defined by state or federal law. Such representations and warranties shall be deemed to have been made again by Seller as of the Closing. The representations, warranties and covenants set forth in this paragraph shall survive the Closing. 8. Condition of Premises and Examination by Buyer. NO IMPLIED WARRANTIES OF HABITABILITY, QUALITY, CONDITION, FITNESS FORA PARTICULAR PURPOSE, OR ANY OTHER IMPLIED WARRANTIES SHALL OPERATE BETWEEN SELLER AND BUYER, AND BUYER EXPRESSLY WAIVES ANY AND ALL G:\COMMON\5\GTJ\C-RLEST\I.AK0S3.PA -2- SUCH IMPLIED WARRANTIES. BUYER UNDERSTANDS AND AGREES THAT THE PREMISES ARE TAKEN "AS IS," SUBJECT TO THE EXPRESS COVENANTS, CONDITIONS AND/OR EXPRESS WARRANTIES CONTAINED IN THIS PURCHASE AGREEMENT, ALSO SUBJECT TO THE WARRANTY OF BUYER THAT NO HAZARDOUS SUBSTANCES HAVE BEEN PLACED ON THE PREMISES BY THE SELLER. BUYER FURTHER SAYS THAT IT HAS PERSONALLY INSPECTED THE PREMISES AND IS SATISFIED WITH THE CONDITION OF THE LAND, AND THE BUILDINGS AND IMPROVEMENTS THEREON, AND THAT THE PROPERTY IS BEING . PURCHASED AS A RESULT OF SUCH INSPECTION AND INVESTIGATION AND NOT DUE TO ANY REPRESENTATIONS MADE BY OR ON BEHALF OF SELLER. BUYER FURTHER AGREES TO INDEMNIFY AND HOLD THE SELLER HARMLESS FOR ALL COSTS, ATTORNEY FEES, FINES, PENALTIES OR OTHER EXPENSES WHICH MAY BE SOUGHT FROM SELLER BY REASON OF THE ENVIRONMENTAL CONDITION OF THE PREMISES. BUYER ACKNOWLEDGES THAT THE SELLER HAS NOT PHYSICALLY OCCUPIED, USED, MAINTAINED OR IMPROVED THE PREMISES SINCE IT RECEIVED THE TITLE IN EXCHANGE FOR A DEBT DUE IT FROM BUYER'S PREDECESSORS FAR IN EXCESS OF THE MARKET VALUE OF THE PREMISES. BUYER FURTHER ACKNOWLEDGES THAT THE SELLER IS CONVEYING THE PREMISES FOR A PRICE SUBSTANTIALLY LESS THAN THE APPRAISED VALUE, AND THE AGREEMENT TO INDEMNIFY AND HOLD SELLER HARMLESS, TOGETHER WITH OTHER AGREEMENTS FOUND IN THIS CONTRACT, IS PART OF THE CONSIDERATION AS A RESULT. 9. Condition: To Construct Improvements. Buyer acknowledges that, as part of the consideration inuring to the City, and as a condition of this sale, Buyer shall construct on the premises a building and all improvements within eighteen (18) months of the closing of this transaction. The building and all improvements shall be qualified for the issuance by the City of a Certificate of Occupancy or Compliance by that time and, in the event that has not occurred, the property and all improvements then installed shall revert in title to the City, without any compensation or credit to Buyer. In the event the said completion date cannot be met by Buyer for reasons beyond the control of Buyer, such as environmental or governmental regulatory orders which actually delay construction (not caused by buyer), Buyer may request, in writing, at least thirty (30), but no more than sixty (60), days before the end of the said eighteen month period, an extension ohime for said completion, giving the reasons therefor and seeking an extension for no longer than 12 additional months, (for a total ofno more than 30 months). The city shall not unreasonably refuse the request. The covenants in this paragraph shall survive the closing and run with the land. As further condition of this Agreement, and subject to the reversion above, Buyer shall construct the said building and all improvements having the following structural and appearance characteristics: 9. I The building shall have a height equal to the prevailing height of neighboring buildings, to be at least twenty feet at the front building line. G:\COMMON\5\GTJ\C-RLEST\LAKOS3.PA -3- 9 .2 The building shall have a front building line at the same depth as neighboring buildings. 9 .3 The building presently on the premises shall be demolished and legally disposed of within 150 days after the closing. 10.. Real Estate Commission. Buyer and Seller both acknowledge and agree that neither has dealt with any real estate agents, brokers or salespersons regarding this sale, and that no agent, broker, salesperson or other party is entitled to a real estate commission upon the closing of this sale. Buyer and Seller both agree to indemnify and hold the other harmless from any liability, including reasonable attorney fees, occasioned by reason of any person or entity asserting a claim for a real estate commission arising from actions taken by the other party. 11. Closing. The closing date of this sale shall be on or before - - - - - ~ 2000 ("Closing"). The Closing shall be conducted at the closing office ofTransnation Title Insurance Company in Muskegon, Michigan. If necessary, the parties shall execute an IRS closing report at the Closing. 12. Delivery of Land Contract. Seller shall execute and deliver the Land Contract (Exhibit A) to Buyer at Closing. 13. Date of Possession. Possession of Premises is to be delivered to Buyer by Seller on the date of Closing. 14. Costs. Seller shall be responsible to pay the Michigan transfer tax in the amount required by law. Seller shall be responsible to pay for the recording of any instrument which must be recorded to clear title to the extent required by this Agreement. Buyer shall pay for the cost of recording the warranty deed to be delivered at Closing, and, as stated above, the title insurance premium. 15. General Provisions. a. Paragraph Headings. The paragraph headings are inserted in this Agreement only for convenience. b. Pronouns. When applicable, pronouns and relative words shall be read as plural, feminine or neuter. c. Merger. It is understood and agreed that all understandings and agreements previously made between Buyer and Seller are merged into this Agreement, which alone fully and completely expresses the agreement of the parties. d. Governing Law. This Agreement shall be interpreted and enforced pursuant to the laws of the State of Michigan. G:\COMMON\5\GTJ\C-RLESnt.AK0S3.PA -4- e. Successors. All terms and conditions of this Agreement shall be binding upon the parties, their successors and assigns. f. Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision(s) had never been contained herein. g. Survival of Representations and Warranties. The representations, warranties, covenants and agreements contained in this Agreement and in any instrument provided for herein shall survive the Closing and continue in full force and effect after the consummation of this purchase and sale and continue until all liabilities of Buyer have been fully satisfied. h. Modification of the Agreement; No other Agreement. This Agreement and the Land Contract shall not be amended except by a writing signed by Seller and Buyer. There is no other agreement, express or implied, between the parties except this one and the Land Contract which will be signed at closing. The parties have executed this Real Estate Purchase Agreement the day and year first above written. WITNESSES: SELLER: CITY OF MUSKEGON N-n-wz--.) ~ By 0'1t:i.J_~ Fred J::;en, May r ~ Io-b£c By~O.Gail A. Kundinger, Clerk TID No. _ _ _ _ _ _ _ _ _ _ __ Drafted by: Business Address: PARMENTER O'TOOLE 175 W. Apple Avenue, P.O. Box 786 BY: G. Thomas Johnson Muskegon, Michigan 49443-0786 G:\COMMON\5\GT J\C-RLEST\LAKOS3.PA -5- ~i-l~~ru\: i) Musl<EGON HaRBOR January 4, 2002 Mayor's Office City Of Muskegon 933 Terrace Street P.O. Box 536 Muskegon, Michigan 49443-0536 Dear Mayor and City Council Members, In response to your letter from Cathy Brubaker-Clark dated November 9, 2001, I. would like to officially request an extension of our "Agreement" for an extra thirty-six (36) months. We are still very interested in developing this property into a Banque1/Conventi.on facility, but due to the recent economy, revenue forecasts in the short-term are not promising. TI1erefore, a new short-term proposal would be to try something else and leave the Banquet/Convention facility f:o a long-tenll goal. Our new development idea., has actually been suggested by our Downtown business neighbors, is a new public parking facility. TI,is could compensate for the loss of the Muskegon. Mall's public parking, and i.s a temporary fix for the land. This lot would be pa.ved, neatly landscaped, and provide a proposed fifty (50) parking spaces, near the comer of Western Avenue and Third Street. Many businesses are currently using the Holiday Inn's parking structure. In the coming months when the hotel's occupancy is on the rise so will the demand for our parking spaces. Hotel guests will receive priority for those a.vailable spots, leaving little for the general public. See the attached letter of support from several downtown businesses. Our vision in the short tennis to add to the beauty of Downtown and give it needed parking spaces. The long-term vision is to still develop a competitive BanquetJConvention facility. Such a facility would altract large events to Muskegon for the first time, competing with larger markets that used to have a monopoly on that size of busi.ness interest. M,~ T1,11to SmeeT • MusTcaGON", M.1.c:t,1.<J.a..N 494.110 ..1197 TEl.ept}ONE' 11J1iS1 r:tt-tnoo ~ Fu 16161 777.-!lll~ r...... ;:!VJ.'lC ~ lJJ-\.I,.,!:, Ct.WO I:, .1.1~1., • ~\\~~1\1\: A~ Musk.EGON H.:i..RHOR. Thank you for letting us request this extension. it is in our best interest to give the City of Muskegon the best possible plans of development. Together, we hope to improve this fine city's future. Sincerely, Samei Betak Holiday Inn Muskegon Harbor ~:,:11 Tt,trtO Sm.113.eT • M.USkE<iON. M1eb'l6~N 4:i-"f4Q~1i91' TeJ.epf,JoNe umH 1u~0100 · Fi\JC 1c;1,;,, rz:t-511B Date: December 4, 2001 To: Honorable Mayorr a d City Commissioners fl From: Ric Scott /4 . RE: fisherman's Landing RFP SUMMARY OF REQUEST: To direct staff as to which proposal, if either, to pursue for the use of Fisherman's Landing FINANCIAL IMPACT: Unknown BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: See Attached COMMITTEE RECOMMENDATION: , The Leisure Services Board recommended that to delay action for 30 days to allow both parties to work out an agreement, but to work with Great Lakes to determine what an equal swap may be during that time. Commission Meeting Date: January 22, 2002 Date: January 11, 2002 To: Honorable Mayor and City Commissioners From: Planning & Economic Development~ RE: Rezoning request for property located near Bayou, Butler and Wood Streets SUMMARY OF REQUEST: Request to rezone property owned by Donald and Sherry Lou Balcom, located near Bayou, Butler and Wood Streets, from RT, Two-Family Residential and B-4, General Business to RM-1, Low Density Multiple-Family Residential. FINANCIAL IMPACT: None BUDGET ACTION REQUIRED: None STAFF RECOMMENDATION: Staff recommends approval of the request. COMMITTEE RECOMMENDATION: The Planning Commission recommended approval of the request at their 1/10 meeting. The vote was unanimous. 1/11/2002 CITY OF NlliSKEGON MUSKEGON COUNTY, MICHIGAN ORDINANCE NO. 2066 An ordinance to amend the zoning map of the City to provide for a zone change for certain property from RT "Two-Family Residential," and B-4 "General Business" to RM-1 "Low Density Multiple- Family Residential" THE CITY COMMISSION OF THE CITY OF MUSKEGON HEREBY ORDAINS: The zoning map of the City of Muskegon is hereby amended to change the zoning of the following described property from RT "Two-Family Residential" and B-4 "General Business", to RM-1 "Low Density Multiple-Family Residential": THAT PART OF BLOCKS 4, 5 AND 127, OF THE REVISED PLAT OF 1903 OF THE CITY OF MUSKEGON, MUSKEGON COUNTY, MICHIGAN DESCRIBED AS FOLLOWS: COMMENCE AT THE NORTHEAST CORNER OF SAID BLOCK 4 FOR POINT OF BEGINNING; THENCE SOUTH 00"15'08" EAST ALONG THE EAST LINE OF SAID BLOCK 4 A DISTANCE OF 142.74 FEET; THENCE SOUTH 71'23'30" WEST 173,32 FEET (RECORDED AS 173.53 FEET) TO A POINT 197.97 FEET SOUTH OF THE NORTHWEST CORNER OF SAID BLOCK 4, TO THE LINE BETWEEN SAID BLOCKS 4 AND 5; THENCE SOUTH 00'15'37" EAST ALONG SAID BLOCK LINE 303.19 FEET TO THE SOUTHEAST CORNER OF SAID BLOCK 5; THENCE SOUTH 89'58'53" WEST ALONG THE SOUTH LINE OF SAID BLOCK 5 A DISTANCE OF 460.29 FEET; THENCE NORTH 00'05'00" WEST, PARALLEL TO THE EAST LINE OF WOOD STREET, 100.00 FEET; THENCE SOUTH 89'58'53" WEST 660.00 FEET TO THE EAST LINE OF WOOD STREET; THENCE NORTH 00'05'00" WEST ALONG SAID EAST LINE 34.84 FEET TO THE NORTH LINE OF BUTLER STREET; THENCE NORTH 65'30'30" WEST ALONG SAID NORTH LINE 18.16 FEET TO THE CENTERLINE OF THE VACATED PORTION OF WOOD STEET, AS RECORDED IN UBER 1578, PAGE 340, MUSKEGON COUNTY RECORDS; THENCE NORTH 00'05'00" WEST ALONG SAID CENTERLINE 226.59 FEET; THENCE SOUTH 89'55'00" WEST 16.50 FEET TO A POINT ON THE EAST LINE OF LOT 9 OF SAID BLOCK 127 AND THE EXTENSION OF THE LINE BETWEEN LOTS 3 AND 4 OF SAID BLOCK 127, THROUGH SAID LOT 9 OF SAID BLOCK; THENCE NORTH 65'48'50" WEST ALONG THE EXTENSION OF SAID LOT LINE 46.04 FEET TO THE CENTERLINE OF THE 20 FOOT VACATED ALLEY, RECORDED IN UBER 1460, PAGE 40, LYING IN SAID BLOCK 127; THENCE NORTH 23'56'00" EAST ALONG SAID CENTERLINE 198.97 FEET TO THE SOUTHERLY LINE OF BAYOU STREET; THENCE SOUTH 66'07'09" EAST ALONG SAID SOUTHERLY LINE 169.40 FEET TO THE NORTH LINE OF SAID BLOCK 5; THENCE NORTH 89'58'24" EAST ALONG SAID NORTH LINE 1122.48 FEET TO POINT OF BEGINNING. CONTAINING 12.39 ACRES. This ordinance adopted: Ayes: Larson, Schweifler, Shepherd, Spataro. Warmington, Buie, Gawron Nayes: None Adoption Date: January 22, 2002 Effective Date: February 9, 2002 First Reading: January 22, 2002 Second Reading: N/A CITY OF MUSKEGON Gail A Kundinger, City Clerk 1/11/02 CERTIFICATE (Rezoning of Balcom Property from RT and B-4 to Rl\/1-1) The undersigned, being the duly qualified clerk of the City of Muskegon, \1uskegon County, Michigan, does hereby certify that the foregoing is a true and complete copy of an ordinance adopted by the City Commission of the City of Muskegon, at a regular meeting of the City Commission on the 22 nd day of Januar;, 2002, at which meeting a quorum was present and remained throughout, and that the original of said ordinance is on file in the records of the City of Muskegon. I :farther ce1tify that the meeting was conducted and public notice was given pursuant to and in full compliance with Act No. 267, Public Acts of Michigan of 1976, as amended, and that minutes were kept and will be or have been made available as required thereby. DATED: -=Ja""n"-'u=a=r..,_y~22~_ _, 2002. Clerk, City of Muskegon Publish: Notice of Adoption to be published once within ten (I 0) days of final adoption. 1/11/02 N City of Muskegon Planning Comnission W~E Case #2002-1 s I ~ /~ / \ // ~ /I~ ~ LR LR 1-1 * = Subject Property(ies) - -- ' ' / / B4 '"'. 1-2 ~ ' 0 = Notice Area ~ ~ ~ ~ ~ ·-~ 84. ,3 ;,"" !f "~:,. ~' " '-'B4 ~~25~------~-----i=:=~"~1~==;------- LR LR 1-1 1-2 R-1 = Single-Family Residential RT= Tv.o-Family Residential RM-1 = Low Density Multiple-Family Residential B-4 = General Business 1-1 = Light Industrial " LR --1~ B4 l RM-11 ~"~ · · ~ · RT * RT 'i I, /I 1-2 1-2 = General Industrial OSR = Open Space Recreation LR = Lakefront Recreation ,_ ~~I ~ ,I . 1 I RT 1 "RM, "·-. i-"SR't_____ i I ' ~ '~ ~1 'RVI I 1' ' RT! I I I: I ' I 1Ri I I I ~ ~~~~~~~~~ 0 ,-·~~~, I : ' --~~ - -~ .......__I ADAMS AV . . __ -. . __ " ~c -,--;--,-·-r,-c-- ~ ~~ I '1 ' ~ -'-R-4-~ 1 , - - , , - , - - - - , ~ - - - , , , • -ii:t:::- ~'-. ·-. ":••:s,v- --::.·I : . . __ "--'"'-- t; -~~1 I R-1 ' I ·1~1': ·1 I I IRI 1 '1 : - ~ I I ! ' I I i "-1 'II' ~· : 1 ,-- ~ ~ __I ' R-1 -; - - ::::::; .~:::--- ~ i •• - • ·~- "' I i ' I I I I I ' I ' ' I ! ' I R-1 I I I I I i I i ' I I f I2 I I .,-·'=··- '~.--·-,,R:t::~ §· ! -,,-~,,~~~ t; LEONARDAV ~ ','- ,::_~ -----.....____ i'· I I , II ~-:1 I/fr.•~."~· 11;;1 I 1::1'1•· I ).1. h I I ~ '/'I •I I .' I : ) °""oi); . . ~. ----:,"0i,~ OSR 1, , ~"I 'Ri1 ~-~ / -- '1 I , I I8 IR,-4-~+--~ i IQ R-1-~~-,--j z~ I 1 , I I · ! "=" ~. · ~ ' "~ I "H I I I :)I .~:~"',r----~ ~-1-:-:-::-::--~-11I I ' ! I I I' I ~~.~. I I , I ! I v? ,. - ~ S::3 .-;::. ·~ ~ I I I , I I i j I y7t; /:=;·,:;;t ":·.~ (_~~ , ~ , _ ,----c-,-~ ,~TTT7 I I 1"1 MARQUETTEAV "i,' ~ / '-:! - ',.11:l 700 0 700 1400 Feet CITY OF MUSKEGON NOTICE OF ADOPTION Please take notice that on January 22, 2002, the City Commission of the City of Muskegon adopted an ordinance amending the zoning map to provide for the change of zoniog of the following property from RT "Two-Family Residential" and B-4 "General Business", to RM-1 "Low Density Multiple- Family Residential" THAT PART OF BLOCKS 4, 5 AND 127, OF THE REVISED PLAT OF 1903 OF THE CITY OF MUSKEGON, MUSKEGON COUNTY, MICHIGAN DESCRIBED AS FOLLOWS: COMMENCE AT THE NORTHEAST CORNER OF SAID BLOCK 4 FOR POINT OF BEGINNING; THENCE SOUTH 00°15'08" EAST ALONG THE EAST LINE OF SAID BLOCK 4 A DISTANCE OF 142.74 FEET; THENCE SOUTH 71°23'30" WEST 173.32 FEET (RECORDED AS 173.53 FEET) TO A POINT 197.97 FEET SOUTH OF THE NORTHWEST CORNER OF SAID BLOCK 4, TO THE LINE BETWEEN SAID BLOCKS 4 AND 5; THENCE SOUTH 00'15'37" EAST ALONG SAID BLOCK LINE 303.19 FEET TO THE SOUTHEAST CORNER OF SAID BLOCK 5; THENCE SOUTH 89'58'53" WEST ALONG THE SOUTH LINE OF SAID BLOCK 5 A DISTANCE OF 460.29 FEET; THENCE NORTH 00'05'00" WEST, PARALLEL TO THE EAST LINE OF WOOD STREET, 100.00 FEET; THENCE SOUTH 89'58'53" WEST 660.00 FEET TO THE EAST LINE OF WOOD STREET; THENCE NORTH 00'05'00" WEST ALONG SAID EAST LINE 34.84 FEET TO THE NORTH LINE OF BUTLER STREET; THENCE NORTH 65°30'30" WEST ALONG SAID NORTH LINE 18.16 FEET TO THE CENTERLINE OF THE VACATED PORTION OF WOOD STEET, AS RECORDED IN UBER 1578, PAGE 340, MUSKEGON COUNTY RECORDS; THENCE NORTH 00'05'00" WEST ALONG SAID CENTERLINE 226.59 FEET; THENCE SOUTH 89°55'00" WEST 16.50 FEET TO A POINT ON THE EAST LINE OF LOT 9 OF SAID BLOCK 127 AND THE EXTENSION OF THE LINE BETWEEN LOTS 3 AND 4 OF SAID BLOCK 127, THROUGH SAID LOT 9 OF SAID BLOCK; THENCE NORTH 65'48'50" WEST ALONG THE EXTENSION OF SAID LOT LINE 46.04 FEET TO THE CENTERLINE OF THE 20 FOOT VACATED ALLEY, RECORDED IN UBER 1460, PAGE 40, LYING IN SAID BLOCK 127; THENCE NORTH 23'56'00" EAST ALONG SAID CENTERLINE 198.97 FEET TO THE SOUTHERLY LINE OF BAYOU STREET; THENCE SOUTH 66°07'09" EAST ALONG SAID SOUTHERLY LINE 169.40 FEET TO THE NORTH LINE OF SAID BLOCK 5; THENCE NORTH 89°58'24" EAST ALONG SAID NORTH LINE 1122.48 FEET TO POINT OF BEGINNING. CONTAINING 12.39 ACRES. Copies of the ordinance may be viewed and purchased at reasonable cost at the Office of the City Clerk in the City Hall, 933 Terrace Street, Muskegon, Michigan, during regular business hours. This ordinance amendment is effective ten days from the date of this publication. Published Jan u art 3 0 , 2002 CITY OF MUSK.EGON c7 B)' - - - - - - - - - - - - - Gail A. Kundinger Its Clerk PUBLISH ONCE WITHIN TEN (10) DAYS OF Fil'lAL PASSAGE. AccountNo. 101-80400-5354 1/11/02 4 Staff Report [EXCERPT] CITY OF MUSKEGON PLANNING COMMISSION REGULAR MEETING January 10, 2002 Hearing; Case 2002-1: _Request to rezone property located near Bayou, Butler and Wood Sts. from RT, Two-Family Residential and B-4, General Business to RM-1, Low Density Multiple- Family Residential, by Sterling Development, LLC. BACKGROUND Applicant: Sterling Development, LLC Address/Location of Subject Property: near Bayou, Butler and Wood Streets, north of Adams St. Current Use: Vacant and Storage Current Zoning: RT, Two-Family Residential and B-4, General Business Proposed Zoning: RM-1, Low Density Multiple-Family Residential STAFF OBSERVATIONS 1. The subject property is located north of and down the hill from the Jackson Hill neighborhood, near Bayou, Butler and Wood Streets, and is also adjacent to Sanford Bayou (see attached survey). The property is currently owned by Donald and Sherry Lou Balcom, and the Sterling Group has a purchase agreement to buy the property. 2. Most of the property is currently zoned RT (Two-Family Residential), with a small p01tion on the west side zoned as B-4 (General Business). The applicant is proposing to build a multi-unit apartment complex on the site. 3. The Future Land Use Map shows most of the subject property to be Open Space, with a small portion on the east side shown as Woodlands. 4. The Master Land Use Plan doesn't really address this property, but states: • It is the goal of the Master Plan to maintain the residential integrity of the sub-area, while setting aside small segments suitable for commercial and industrial uses in a highly compatible, non-threatening fashion. • Single-family homes are found tlu-oughout the sub-area ... They range from well to poorly maintained dwellings. Sub-Area 12 has the highest concentration of homes experiencing significant site deterioration. A variety of schools and churches are interspersed tln·oughout and compliment the residential flavor of the area. 5. The Master Plan recommends for this sub-area: • Housing rehabilitation efforts should be focused in Sub-Area 12. • Clustered commercial development should be confined to the US-31 and Getty Street intersections ... City of Muskegon Planning Commission- 1/10/02 1 6. The applicant has met with representatives of the Jackson Hill Neighborhood Association to discuss the proposed project. An informal poll was done of the members at the meeting, and the general consensus was to support the project, as long as the developers continue to work with and maintain a relationship with the neighborhood association. 7. A previous request to rezone this property to an industrial district was denied in 1999. Staff feels that the proposed zoning is a much better fit for the area, since most of the property is already zoned for two-family, and it is adjacent to a residential neighborhood. 8. The cun-ent RT zoning would allow a density of 10 units per buildable acre. The RM-1 district allows a density of 16 units per buildable acre. The higher density is required for the project being proposed by the applicant. 9. The Jackson Hill neighborhood does not currently contain any apartment complexes. There are complexes in adjacent neighborhoods, such as the Muskegon Townhouse and Oakwood Village developments in the Marquette neighborhood, and the Cogic Village development in Angell neighborhood. The subject property is located on the opposite side of the Jackson Hill neighborhood from any of these existing multi-family developments. ORDINANCE EXCERPTS ARTICLE VI - RT TWO FAMILY RESIDENTIAL DISTRICTS PREAMBLE The RT Two Family Residential Districts are designed to be compatible with one (I) family residential densities, and to be located along major thoroughfares so as to provide transition between the thoroughfare and one (I) family district. The RT zones of transition between higher density RM and MHP Districts, or nonresidential districts, and low density one (I) family residential districts. SECTION 600: PRINCIPAL USES PERMITTED In an RT Two Family Residential District no building or land shall be used and no building shall be erected, structurally altered, or occupied except for one ( 1) or more of the following specified uses, unless otherwise provided in this Ordinance: I. One and two family detached dwellings. 2. Municipal, county, state, or federal buildings or properties of public service types, not including storage yards, warehouses, or garages, provided that no such building shall be located less than thirty (30) feet from any other lot in a residential district. 3. Cemeteries adjacent to, or an extension of, existing cemeteries. 4. Home Occupations of an nonindustrial nature may be permitted subject to the following: 5. Congregate living facility for not more than four persons, provided that such facility shall be at least one thousand five hundred (1,500) feet from any other similar facility. 6. Accessmy buildings and accessory uses customarily incidental to the above Principal Uses Permitted. City of Muskegon Planning Commission - 1/10/02 2 7. Uses similar to the above Principal Uses Permitted. SECTION 601: SPECIAL LAND USES PERMITTED The following uses, and their accessory buildings and accessory uses, shall be permitted under the purview of Section 2332 after review and approval of the use (and a site plan, if required) by the Plarming Commission, after Public Hearing, subject to the applicable conditions and any other reasonable conditions imposed by the Planning Commission. I. Accredited fraternity or sorority houses, when located not less than twenty (20) feet from any other lot in any R District. 2. Access driveway or walk connecting premises in a B or M District with one or more public streets provided no part of such driveway shall be located at a distance greater than thirty (30) feet from any boundary line of any said districts nor at a distance Jess than ten (IO) feet of the side lot line of an adjoining lot, which lot is in any residential district, and provided that between such driveway and any such side lot line, but not within ten (10) feet of the front lot line, there shall be maintained a solid wall or front fence, or a compact evergreen hedge not less than five (5) feet high. 3. Tourist homes having not more than two (2) guest rooms, provided the premises front on a sn·eet which is officially designated as a major thoroughfare or collector thoroughfare. 4. The office of the resident physician, dentist, architect, engineer, attorney, or similar professional person when located within this dwelling, provided not more than one (I) person not a resident in said dwelling is employed in such office. 5. Schools and colleges for academic instruction, provided that no principal building shall be located less than thirty (30) feet from any other lot in an R District. 6. Private noncommercial recreation areas, institutional or community recreation centers provided that any principal building used therefor shall be located not less than thirty (30) feet from any other lot in any R District, subject to provisions of Section 401 - I (a through f). 7. Churches and other facilities normally incidental thereto subject to the following conditions: 8. Congregate living facility for not more than six persons provided that such facility shall be at least one thousand five hundred (1,500) feet from any other similar facility. 9. Previously existing or established commercial uses not already converted to a residential use may be authorized under Special Use Permit for the following [amended 12/99]: 10. Accessory buildings and accessory uses customarily incidental to the above Special Land Use Permitted. 11. Uses similar to the above Special Land Uses Permitted. 12. Restricted parking areas subject to provisions of Section 2327(1). SECTION 602: PLANNED UNIT DEVELOPMENTS City of Muskegon Planning Commission - 1/10/02 3 SECTION 603: AREA AND BULK REQUIREMENTS [amended 4/00] ARTICLE XIII - B-4 GENERAL BUSINESS DISTRICTS PREAMBLE The B-4 General Business District is designed to provide for a wide variety of business activities including automotive services and goods, and is generally incompatible with the uses in the B-1, B-2, and B-3 Business Districts, Placement along presently developed major traffic a1teries prevents the conflict of traffic and pedestrian movement since the General Business District is characterized by a minimum of pedestrian flow. The B-4 General Business Districts have been located in areas designated on the adopted Land Use Plan, SECTION 1300: PRINCIPAL USES PERMITTED In the B-4 General Business District, no building or land shall be used and no building shall be erected, structurally altered, or occupied except for one (1) or more of the following specified uses, unless otherwise providing in this Ordinance: 1, Veterinarian clinics, without outdoor kennels. 2, Bus passenger stations. 3. Stores selling second hand merchandise. 4, Funeral homes. 5, Automobile car wash, when completely enclosed in a building. 6. Auto service stations for the sale of gasoline, oil, and accessories, subject to the following: 7, Self service laundry and dry cleaning establishments. 8, Amusement, ente1tainment, and recreational, including bowling alleys and skating rinks. 9, Storage of non-hazardous and non-toxic materials or goods provided such storage is within a building or is enclosed as not to be visible to the public from any abutting residential district or public street 10. Theaters, when completely enclosed, 1L Banks, with or without drive-in facilities, 12, Restaurants and cocktails lounges, 13, Motels and hotels. 14, Residential uses as part of a building in this business zone shall be allowed upon issuance of a Certificate of Occupancy from the Department of Inspections, but provided that the minimum lot area requirements of the RM-3 District are met 15. Assembly of small parts provided that there shall be no machining, painting, cutting, grinding, or welding of parts. City of Muskegon Planning Commission - 1/10/02 4 16. Principal Use as permitted in B-2 Districts. 17. Accessory buildings and accessory uses customarily incidental to the above Principal Uses Permitted. 18. Uses similar to the above Principal Uses Permitted. SECTION 130 I: SPECIAL LAND USES PERMITTED The following uses, and their accessory buildings and accessory uses, shall be permitted under the purview of Section 2332 after review and approval of the use (and a site plan, if required) by the Planning Commission, after Public Hearing, subject to the applicable conditions, and any other reasonable conditions imposed by the Planning Commission. A site plan shall not be required when there is no change to buildings or existing facilities. I. Sales space for the sale of new and used automobiles, house trailers, travel trailers, and recreational vehicles, subject to the following. 2. Flea markets and auctions. 3. Business in the character of a drive-in restaurant or open front store, subject to the following: 4. Outdoor recreational space for amusement parks, miniature golf courses, and other outdoor recreation activities subject to the following: 5. Outdoor theaters subject to the following conditions: 6. Private clubs, lodges, social and similar facilities. 7. Churches and other facilities normally incidental thereto subject to the following conditions: 8. Commercial Kennels. 9. Mini Storage (warehouse facilities); (amended 10/98) 10. Accessory uses and accessory buildings customarily incidental to the above Special Land Uses Permitted. 11. Uses similar to the above Special Land Uses Permitted. 12. Non-accessory signs provided that the signs conform to Section 2308 (I) (f) of this code. SECTION 1302: PLANNED UNIT DEVELOPMENTS City of Muskegon Planning Commission - 1/10/02 5 SECTION 1303: AREA AND BULK REQUIREMENTS [amended 4/00] ARTICLE VII - RM-1 LOW DENSITY MULTIPLE-FAMILY RESIDENTIAL DISTRICTS PREAMBLE The RM-I Low Density Multiple Family Residential Districts are designed to provide sites for multiple family dwelling structures, and related uses, which will generally serve as zones of transition between the nonresidential districts and the lower density One Family and Two Family Residential Districts, and MHP Mobile Home Park Districts. SECTION 700: PRINCIPAL USES PERMITTED In an RM-I Low Density Multiple Family Residential District no building or land shall be used and no building shall be erected, structurally altered, or occupied except for one (I) or more of the following specified uses, unless otherwise provided for in this Ordinance: I. All Principal Uses Permitted in the R One Family and RT Two Family Residential Districts with the lot area, yard, and floor area requirements for one (I) and two (2) family dwellings equal to at least the requirements of the immediately abutting residential district. 2. Multiple dwellings and row houses for any number of families. 3. Accredited fraternity and sorority houses when located not less than twenty (20) feet from any other lot in any residential district. 4. Tourist homes having not more than two (2) guest rooms provided the premises fronts on a sn·eet which is officially designated as a major thoroughfare or collector thoroughfare. 5. Rooming houses with a capacity of not more than three (3) roomers. 6. Churches and other facilities normally incidental hereto subject to the following conditions: 7. Home occupations of a nonindustrial nature may be permitted subject to the following: 8. Congregate living facility for not more than six persons, provided that such facility shall be at least one thousand five hundred (1,500) feet from any other similar facility. 9. Adult foster care facility for not more than six persons. 10. Accessory buildings and accessory uses customarily incidental to the above Principal Permitted Uses. 11. Uses similar to the above Principal Permitted Uses. SECTION 701: SPECIAL LAND USES PERMITTED The following uses, and their accessory buildings and accessory uses, shall be permitted under the purview of Section 2332 after review and approval of the use (and a site plan, ifrequired) by the Planning Commission, after Public City of Muskegon Planning Commission - 1/10/02 6 Hearing, subject to the applicable conditions, and any other reasonable conditions imposed by the Planning Commission: 1. Offices and clinics of physicians, dentists, architects, engineers, attorneys, accountants, real estate appraisers, or other professional persons; real estate, insurance, credit service (other than loan) offices and similar businesses supplying services instead of products when determined by the Planning Commission upon application to it, to be consistent with the nature and condition of neighboring uses and structures. 2. Buildings to be used exclusively to house the offices of civic, religious or charitable organizations, the activities of which are conducted by mail, and which are not displaying or handling merchandise or rendering service on the premises. 3. Schools and colleges not involving the use of mechanical equipment except such as is customarily found in dwellings or professional offices provided that any such building shall be located not less than thirty (30) feet from any other lot in any residential district. 4. The office of a resident physician, dentist, architect, engineer, attorney, or similar professional person when located within his dwelling, provided that not more than one (I) person not a resident in said dwelling is employed in such offices. 5. Hospitals, sanitariums, and convalescent or nursing homes. 6. Previously existing or established commercial uses not already converted to a residential use may be authorized under Special Use Permit for the following [amended 12/99]: 7. Accessory buildings and accessory uses customarily incidental to the above Special Land Uses Permitted. 8. Uses similar to the above Special Land Uses Permitted. 9. Restricted parking areas subject to provision of Section 2327.1. SECTION 702: PLANNED UNIT DEVELOPMENT SECTION 703: AREA AND BULK REQUIREMENTS [amended 4/00] DELIBERATION Criteria-based questions typically asked during a rezoning include: 1. What, if any, identifiable conditions related to the petition have changed which justify the petitioned change in zoning. 2. What are the precedents and the possible effects of precedent which might result from the approval or denial of the petition. 3. What is the impact of the amendment on the ability of the city to provide adequate public services and facilities and/or programs that might reasonably be required in the future if the petition is approved. City of Muskegon Planning Commission - 1/10/02 7 4. Does the petitioned zoning change adversely affect the environmental conditions or value of the surrounding property. 5. Does the petitioned zoning change generally comply with the adopted Future Laud Use Plan of the City. 6. Are there any significant negative environmental impacts which would reasonably occur if the petitioned zoning change and resulting allowed structures were built such as: a. Surface water drainage problems b. Waste water disposal problems c. Adverse effect on surface or subsurface water quality d. The loss of valuable natural resources such as forest, wetland, historic sites, or wildlife areas. City of Muskegon Planning Commission - 1/10/02 8 COMMISSION MEETING DATE: January 22, 2002 TO: Honorable Mayor and City Commissioners FROM: Civil Service DATE: January 11, 2002 RE: Seasonal & Temporary Services Provider SUMMARY OF REQUEST: Approval of provider contract for seasonal and temporary employment services. RFP solicitation resulted in three proposals, which were due December 4, 2001. Proposals were received from: Kelly Services, Inc.; 17088 Robbins Rd., Suite B; Grand Haven Ml 49417 MANPOWER; 20 West Muskegon Avenue; Muskegon, Ml 49440-1317 WISE Services, Inc.; 600 Beacon Blvd., Suite C; Grand Haven, Ml 49417 A committee consisting of managers and users reviewed proposals and interviewed bidder representatives. While Kelly Services was the low bidder, the decision to was not made exclusively on that factor. Overall, Kelly Services presented the most desirable package in terms of flexibility, responsiveness, hiring and orientation process, references, and commitment to equal employment opportunity. FINANCIAL IMPACT: Seasonal and temporary services are projected to cost approximately $550,000 during 2002. BUDGET ACTION REQUIRED: Financial resources are allocated in the 2002 budget. STAFF RECOMMENDATION: Staff recommends adopting the committee's decision to award the seasonal and temporary services contract to Kelly Services, Inc. COMMITTEE RECOMMENDATION: The committee is recommending Kelly Services, Inc., be awarded the contract. TO: Mayor Warmington and City Commissioners FROM: Karen Scholle, Civil Service Personnel Director DATE: January 14, 2002 RE: Summary of Seasonal and Temporary Services Provider RFP Process The RFP was prepared and mailed to five area employment services providers: Kelly Services, Inc.; 17088 Robbins Rd., Suite. B; Grand Haven, Ml 49417 Labor Ready; 563 W Western Avenue; Muskegon, Ml 49440 MANPOWER; 20 W Muskegon Avenue; Muskegon, Ml 49440 OfficeTeam; 348 Waverly Rd., Suite 2B; Holland, Ml 49423 Spherion; 349 W Webster Avenue; Muskegon, Ml 49440 The two RFP public notices placed in The Muskegon Chronicle by the City Clerk's office, as required, yielded one request for a bid package from: WISE Services, Inc.; 600 Beacon Blvd., Suite C; Grand Haven, Ml 49417 The bids were due at 2:00 p.m. on Tuesday, December 4, 2001 in the City Clerk's office. Bids were received from: Kelly Services, Inc. ' MANPOWER WISE Services, Inc. A summary sheet and copies of the bidder proposal sheets are attached. Available members of the Bid Review Committee (Pat Bice, Public Works Administrative Office Supervisor; Ric Scott; Lee Slaughter; and Karen Scholle, Civil Service Personnel Director) met on December 5 and reviewed the bid proposals. In order to refine issues, it was decided to interview representatives from each of the contending organizations . ., Bidder interviews were held on December 14, 2001. In attendance were Pat Bice; Terees Williams, Public Works Clerk; Ric Scott; Tim Paul; Bernadette Young; Lee Slaughter; and Karen Scholle. Available committee members met for a final time on January 3, 2002. Discussion focused on factors such as bidder flexibility, particularly in working with City supervisors; responsiveness to City requirements; coordination of the hiring and orientation process; reference information obtained on bidders; and depth of commitment to equal employment opportunity-in addition to bid quotations. As a result, the committee recommends that the seasonal and temporary services provider contract be awarded to Kelly Services, Inc. - 2001 TEMPORARY SERVICES BIDDERS' PROPOSAL COMPARISONS ___ _ Bidder i Local Office - ---t Hiring Process I B•i~~~nd - .. Available __ ___ I i Drug Screen Included? Training Provided Eq~::.nt Included? Employee Benefits -t-- 'EEO/AA : 1 City Referral Rate Bidder Referral Rate -~lly Seiyices ___ · Grand Haven; ~ly & Qualify I Criminal history· Yes. 5-oanel Orientation Safecy- ~lasses 31st day of emploV111ent Yes I 125%J 131.90% Interview I Credit check Safety leather gloves I -- --- Evaluations I Motor vehicle record: Additional Hearing protection I · ·· Orientation I Social Security # I Saf~vest i 1 f Ass..!9_nment! Education Rain gear 1-9 Hard hats t- Additionall -- -- - - - - - ~ - - - - - - - - - i - - - - - - - ~ - - - - - - 1 - - - - - - - 1 - - - - - - - j - - - - - - - - , - - - + - - - - - - t - - - - - - - l I After30daysofwork;: MANPOWER ----~ti~-~!!.: ... ___ , ____ Aoolication 1-9: Yes, 5:panel I Orientation Hard hats 1 1st day of next month1 Yesl129.5-134%, 156%• -134-137%, 156%.. __________ --~ ··- lntervi~ Emi: lovment historv: __ ____ _____ ,____ Safety Safeiv • lasses Testing Work historyi [ Qualih. Work Qloves • I : __one~tati~~~I1~r-- trirriinarJi~~~~l _ _i Ad~_~t!~~~- 1 ·2MANPOwfff~iT:t-- _______. ___ ;-- _j__ -- ---- -·--·----~------ ----·- -~~--- - -- -----~-~~~ i-----------~£~!2-:1~! - ~=-~~~-- ____ Rai~!!..~L-- I __ ··-· __ ____ _ 156%= Beach Maintenance Wcrter _____ _ 1.-.c . . . ' I I ~ISEServices, 11:ic_.··Gianci"_Haven__. _____ AQQlication! 3businessreferences Yes Orienation Yes After90d,iVSofworkl Yes 128% 1 131% Interview; 2 oersonal references Safetvi 1 : - - - __ Testing' Criminal histor. Additional! i 1 Backoround Check. I Additional : 1 ·:A;;;:Jicant Evaluation , · ·-- ·· Orientatioaj 1 _ _ J 1 Assignment I -, J CITY OF MUSKEGON Request for Proposals The City of Muskegon is requesting sealed proposals for a temporary employment services provider. Due Date: Tuesday, December4,2001 2:00 p.m. (EST) at the office of the City Clerk City of Muskegon 933 Terrace Street, Room 109 P. 0. Box 536 Muskegon, Ml 49443-0536 Format: Bidders must quote on the attached Quotation Summary form and return the entire Quotation Request in tact. All costs must be included in the rates quoted on the Quotation Summary page. Quotations must be sealed and marked "Temporary Employment Services Quotation" in the lower right-hand corner of the envelope. The bidder's name and address must appear on the outside of the envelope. No late quotations will be accepted. Vendors submitting quotations will be notified of the quotation results. Opening: An internal selection committee will review the RFP responses. Proposals will be evaluated on the quality of the proposal, estimated costs, experience in the industry, and compliance with terms. Any bidder submitting a proposal may be required to make an oral presentation of their proposal. Right to Reject: The City reserves the right to accept or reject any or all proposals, waive any irregularities therein, and to award the contract to other than the low bidder. Proposals must be prepared according to the attached specifications. The City operates on an equal opportunity/affirmative action basis in its quoting policy (Title VII, Civil Rights Act of 1964, Equal Opportunity Clause, Executive Order 11246, Chapter 60, Subpart A, 60 - 1.4, Revised Order No. 4). Quoting is open to all interested parties, in compliance with national, state, and local laws. REQUEST FOR PROPOSALS Qualifications of Temporary Employment Services Provider Contract Period: The contract will be for a period of three years, beginning January 1, 2002 through December 31, 2004, with the option to renew on a yearly basis, if agreed upon by both parties. Temporary service providers shall submit a company resume indicating, but not limited to, the following: 1. Business name, address, etc., including licensing information. 2. Names of contact persons, how to reach them, and their relevant experience/background. 3. Number of years in the temporary services business as well as size and structure of the organization, including evidence that the bidder has the resources available to provide temporary services as needed by the City. Also, please indicate turnaround time required for filling job orders. 4. A description of time keeping and invoicing practices, as well as payment terms. 5. A description of your pre-employment process, including: a) Applicant credentials required for employment. b) Background checks performed, if any. c) Type of physical exam performed, if any. d) Drug screening performed, if any. e) Description of safety training program, if any. 6. Proof of compliance with EEOC guidelines by submission of appropriate testing and selection criteria, a copy of the bidder's latest EEO-1 report, and an affirmative action program statement/plan. 7. Certificate of Insurance showing proof of workers' compensation insurance and general liability insurance, which names the City of Muskegon as additional insured in an amount not less than $1,000,000. 8. Three business references, including contract names and phone numbers, for which you have provided larger-scale temporary employment services (50 or more temporary workers). Please address questions concerning the RFP to: Karen Scholle Civil Service Personnel Director City of Muskegon 933 Terrace Street Muskegon, Ml 49443-0536 Telephone (231) 724-6719 Fax (231) 724-4405 E-mail karen.scholle@postman.org QUOTATION SUMMARY The City of Muskegon is seeking bids for temporary employment services on an "as-needed" basis for the following job classifications Uob descriptions are attached): City Referral: Bidder Referral: % of Entry % of Entry Classification Level Hourly Rate* Level Hourly Rate** 1. Account Clerk (25 requisitions in 2001) (21 requisitions in 2000) (15 requisitions in 1999) 2. Administrative Secretary (11 requisitions in 2001) (10 requisitions in 2000) ( 3 requisitions in 1999) The City of Muskegon also is seeking bids for temporary employment services for summer help for the following job classifications Uob descriptions are attached): City Referral: Bidder Referral: % of Entry % of Entry Classification Level Hourly Rate* Level Hourly Rate** 1. Seasonal Laborer (1 O positions in 2001; 7 positions in 2000) 2. Seasonal Maintenance Worker (38 positions in 2001; 42 positions in 2000) 2. Seasonal Leisure Services Maintenance Worker (3 positions in 2001; 4 positions in 2000) 4. Seasonal Beach Maintenance Worker (1 position in 2000; 1 position in 2001) Bids also are sought for classifications not listed above. Bids should be expressed as a percentage of the City's entry-level hourly rate for a classification. 1. Where the City refers a candidate to the vendor for employment: 2. Where the bidder provides an employee through its own resources: •city identifies and refers an employee to the bidder for employment. .. Bidder provides an employee through its own resources. CITY OF MUSKEGON Temporary Services Usage 1998-2001 1998 1999 2000 2001YTD Office: $203,059 $76,362 $ 72,116 $ 59,185 Not Available 18 job orders 31 job orders 36 job orders Seasonal: N/A N/A $406,469 $418,794 54 positions 52 positions TOTALS: $203,059 $76,362 $478,585 $477,979 CERTIFICATION OF QUOTATION I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quotation for the same materials, supplies, equipment, or service. I certify that this quote meets or exceeds all of the specifications contained herein, and is in all respects fair and without collusion or fraud. I understand collusive quoting is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this quotation and certify that I am authorized to sign for the bidder. Bidder Name._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Address,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Signature._ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Printed Name_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Title, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Date Certified,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ CITY OF MUSKEGON TEMPORARY SERVICES JOB DESCRIPTION TITLE: ACCOUNT CLERK General Summary: Under the supervision of a higher level employee, prepares statements of payments for water and sewer service, receives requests for services, provides information on account status and resolves complaints and problems. Or, performs a variety of account keeping tasks for a department involving collection of fees, posting of transactions and recording of departmental costs and payroll. Typical Duties: 1. In the Water and Sewer Billing Office; a. Processes applications for the establishment of new water and sewer service accounts. b. Updates water and sewer accounts to reflect changes in customer name or meter number. c. Receives cash payments and makes change, as necessary. d. Assists in balancing daily cash receipts to bills paid. Assists in preparing daily cash receipt sheet, bank deposit and cash drawer for the following day. e. As necessary, locates billing discrepancies and prepares account adjustments. f. Records and relays to water and sewer crew requests to reread meters, install remote readers, repair leaks and turn service on and off. - Prepares work orders. g. Receives complaints and requests for information from irate or disturbed customers. Checks billing history and service records. Explains departmental practices and clarifies billings. h. Operates a computer terminal to maintain or update water consumption records, customer information and payments received. i. Receives and verifies billings prior to mailing, makes corrections and last-minute changes as necessary, and mails bills to customers. j. Performs other related duties as assigned. ACCOUNT CLERK - Page #2 2. In a departmental administrative office; a. Participates in the collection of monies due the city for taxes, services, fees and other accounts receivable, both over-the-counter and by mail. Issues receipts and posts transactions to accounts. b. Provides assistance, both over-the-counter and by phone, to persons concerned about taxes, billings, payments, and departmental procedures. Provides information or refers caller to a higher level employee. c. Receives cash payments and makes change, as necessary. d. Assists in balancing daily cash receipts to bills paid. Assists in preparing daily cash receipt sheet, bank deposit and cash drawer for the following day. e. Posts daily receipts, warrants, and various journal entries to the ledger. f. Compiles and calculates data for various periodic financial reports and account records. g. Enters various departmental operating costs on book- keeping machine, such as vehicle and equipment costs, purchases, warehouse orders and gasoline. h. Maintains special assessment records, prepares and mails statements, computes interest and posts interest and principal payments to accounts. i. Compiles information for biweekly departmental payroll, verifies time cards and prepares time sheets for sub- mtssion to the City payroll office. j. Types and processes records, statements, permits and correspondence as required. k. May operate a two-way radio or serve as relief operator at a switchboard. 1. Performs other related duties as assi9ned. The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. . CITY OP HUSKBGO!f TEMPORARY SERVICES JOB DESCRIPTION TITLE: ADMINISTRATIVE SECRETARY General Summary: Under the supervision of the Department Director or other Administrators, performs a variety of duties utilizing secretarial and clerical skills necessary to ensure the smooth flow of operations within the department. An employee in this classification must maintain a high degree of confidentiality and be able to exercise discretion in the handling of sensitive information. Typical Duties: An employee in this classification may perform any or all of the following duties: 1. Schedules appointments for Department Director and/or support staff. 2. Hay serve as liaison with Department Director, office staff, other City employees, and/or the general public. 3. Routes mail, telephone calls, and visitors to the appropriate personnel or handles requests for information independently. 4. Prepares agendas, may compile and distribute materials per agenda as well as taking and transcribing meeting minutes. 5. Prepares and processes correspondence, records, documents, reports, statements, billing, and permits. 6. Orders supplies and equipment and maintains departmental inventory,, Hay be required to process purchase orders when necessary. 7. Delegates work assignments to clerical support staff. Acts as coordinator in resolving clerical tasks. 8. Maintains active files in department for personnel with regards to evaluations, leave accruals, disciplinary actions, or grievance procedures, and compiles data, re: seniority lists, E.E.O. Reports, employment eligibility lists, etc. 9. May need to make travel arrangements for City management staff as well as schedule City automobiles for out-of-town travel. 10. May be required to prepare documents and/or reports using a P.C. or a word processor. ADMINISTRATIVE SECRETARY - Page 12 Typical Duties (continued) 11. Compiles information for bi-weekly departmental payroll, verifies time cards and prepares time sheets for the sub- mission to the Finance Department; verifies payroll and personnel records. 12. Compiles and calculates data for various personnel reports, financial reports, account records, and budget projection. 13. Follows up on complaints, correspondence, and transactions involving deadlines and expiration dates. 14. Other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. City of Muskegon JOB DESCRIPTION TITLE: LABORER (Seasonal) General Summary: Under the direction of a Leisure Services Department Supervisor, performs a variety of unskilled manual tasks in the maintenance of City Leisure Services Facilities. Typical Duties: 1. Cleans restrooms. 2. - Prepares softball and baseball fields. 3. Cuts grass using a power mower and trimmer. 4. Waters grass using hoses and sprinklers. 5. Trims brush where needed. 6. Picks up fallen limbs and twigs. 7. Collects litter. 8. Rakes leaves with hand and power implements. 9. Paints and/or prepares surfaces for painting. 10. May be assigned to assist Cemetery and/or Park Maintenance Workers. 11. Practices preventive maintenance on power and hand tools. 12. Performs other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Employment Qualifications: Education: Work requires a level of knowledge of reading, writing, and arithmetic below that normally attained in high school graduation. LABORER (Seasonal) - Page #2 Experience: This is an entry level classification; no specific prior experience is required. Five months break-in period. Necessary Special Requirements: Physical strength and agility sufficient to pull and push a lawn mower; lift and carry twigs, trash, lawn sprinklers, picnic tables, and hoses. Possession of a valid Michigan motor vehicle operator's license. The qualifications listed above are guidelines. Other combinations of education and experience which could provide the necessary knowledges, skills, and abilities to perform the job should be considered. Job descriptions are official records which indicate seniority groupings, primary functions, tools and equipment of various jobs. They are not absolutely controlling upon the assignment of work, nor do they spell out accurately or completely all the duties and responsibilities of a job. Their function is to identify jobs for purposes of wage determination and provide a permanent record of the ratings applied and the principal characteristics of the job. City of Muskegon JOB DESCRIPTION TITLE: MAINTENANCE PERSON (Seasonal) General Summary: Under the direction of the Cemetery or Park Supervisor, performs a variety of unskilled manual tasks in the maintenance of City cemetery and park grounds and buildings. Typical Duties: 1. Cuts grass using a power mower and trimmer. 2. _ Waters grass using hoses and sprinklers. 3. Picks up fallen limbs and twigs. 4. Trims brush where needed. 5. Collects litter. 6. Rakes leaves with hand and power implements. 7. Prepares softball and baseball fields. 8. Cleans restrooms. 9. Practices preventive maintenance on power and hand tools. 10. Paints. 11. May be assigned to drive up to 3/4 ton city trucks for the purpose of transporting tools, equipment, and personnel. 12. ' May be assigned to assist Cemetery and/or Park Maintenance Workers. 13. Performs other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Employment Qualifications: Education: Work requires a level of knowledge of reading, writing, and arithmetic below that normally attained in high school graduation. Experience: This is an entry level classification; no specific prior experience is required. Three months break-in period. City of Muskegon Leisure Services Maintenance Worker (Seasonal) General Summary: Under the supervision of the Park Maintenance Supervisor, performs a variety of maintenance or construction tasks which often require physical strength and effort and a relatively low level of complexity and responsibility. Operates various hand and power tools and small pieces of equipment to pertorm activities. Typical Duties: An employee in this classification pertorms several of the fQllowing duties: 1. Performs a variety of unskilled and semi-skilled duties to assist in the construction, repair and maintenance of city-owned and operated parks, campgrounds, marina, beach and various other parks and recreation related grounds, facilities and equipment. 2. Mows and trims grass, trees and shrubs on all City grounds and parks, using various hand and power tools and mowers. Seeds and fertilizes grass areas, weeds flower and shrub areas. Rakes and hauls leaves using rakes and leaf blowers, moves dirt and rocks as instructed. 3. Utilizes various basic carpentry and mechanical skills in the construction of new, and restoration and maintenance of existing park buildings, facilities and related equipment. 4. Assists in the routine maintenance of the various building mechanical systems, repairing and/or replacing pumps and motors, changing belts, filters and lubricating various moving parts. ' 5. Assists in the inspection of various related Parks and Recreation Department buildings and facilities, monitoring conditions, noting needed repairs and maintenance. Performs various maintenance tasks such as minor equipment repairs, repairs and/or replaces locks, replaces light bulbs and fluorescent fix1ures. 6. Participates in the clean-up of work projects, filling and excavating ditches, laying sod and removing any ex1ra dirt and materials. 7. Picks up litter from rights-of way, parks and other city-owned grounds. 8. Cleans shelters and restrooms of park facilities, replenishing supplies and making minor repairs as necessary. 9. Prepares ball diamonds for use, mowing grass, dragging infield to level and lining foul lines and batter boxes. 10. Removes snow from around related Parks and Recreation Department facilities in winter, plowing parking lots and opening sidewalks to keep cement and pavement free from ice. 11. Operates small utility and dump truck to transport necessary materials, loads and unloads vehicles with a variety of equipment, tools and materials to be used for maintenance, repair and construction activities. 12. Performs both minor repairs and routine maintenance on equipment such as tune-ups, greasing, oiling, sharpening mower blades, etc., as assigned on a periodic basis. 13. Maintains records of equipment and supplies used during work assignments preparing daily time slips. 14. May operate vehicle, serving as courier, running errands, obtaining or delivering various materials and/or information. 15. May be required to take courses and attend workshops for training purposes. 16. May perform other related maintenance duties in a training capacity or as necessary due to excessive work loads, temporary absences or emergencies. May operate other pieces of equipment in a learning capacity. 17. Performs other duties as assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Employment Qualifications: Education: Possession of a high school diploma or its equivalent. Experience: A minimum of three to six months of general building maintenance construction and repair experience or equivalent. Six months break-in period. Necessary Special Requirements: Possession of a valid Michigan motor vehicle operator's license. The qualifications listed above are guidelines. Other combinations of education and experience which could provide the necessary knowledges, skills and abilities to perform the job should be considered. Job descriptions are official records which indicate seniority groupings, primary functions, tools and equipment of various jobs. They are not absolutely controlling upon the assignment of work, nor do they spell out accurately or completely all the duties and responsibilities of a job. Their function is to identify jobs for purposes of wage determination and provide a permanent record of the ratings applies and the principal characteristics of the job. O:civil\common\lsmwl job desc City of Muskegon JOB DESCRIPTION TITLI ... Un(Je1-· tt1e supervision of the Park Supe1~vi!sor~ per·FcJrms a var·:i.F•ty u-F beach m;::1.intPnanc1-2~ 1·-c?pEiit· i::ind c:lE?i::1nir·rq tasks. DtA·ties o·Fteri re(1ui1re physical strerigth at1d ef·F • r-t ar·1d a relatively lclw level • ·F co,11iJlexi·ty ancj responsibility. Operates clean·--tJp equip111er1t; var·ious hancl and r)c)wer tools rela·tive t1:1 s1nall ropair arid 1nainter1an!:e resp • r1sibilities~ Ar·, e111pl • yee in tt1is classi·fic:atior1 ger,er·ally rJer~ • rms tt1e following cJL1ties: 1. Perf • r·ms a variety of unskilled arid sen1i-skilled duties irivolving tt,e mair1tenance and clear1-1Jp o~ beacti areas and ·their ·Facilities~ Ir1volve~s tt·,e use of e11uif)fTler1t suct1 as ~jui····F 1•·i::\kE:'!, tt-,:~ctc:ir· E1nd attE1c:hms~nt;~.:, lL:i.:·~c:IC:-2t- !I i:~mr:il l clump trucks, ·Fork li·Ft, powei~ blcJwe1r e·tc:~ ::::: .. [jt·oom!::> bE•Eic:hE-?!:::. -E:ncl EUt'"t-ound:i.r·,1.:.:i arc.•a'.:"~;~i tni:IY involve~ SDfTII:-? sand distrit1uti • ri inv • lv:i.1·ig tt1e use • i: ec1uipme11t suet, as dump tt··u1:k tr···actu1-- c~tc . 3 .. Mows arid t1ri1n!; g1·ass, tr·eeia and shrlJtJs in beach areas, 11sing var:i. • 1Js hand and power tools and mowers,, Seeds and ~e1·tili2es grass areas, weecls ·Flower an~ shrub areas. Rahes and l-1auls leaves using rakes arid lea·F blowers, mo·,es di1·t and rocks as directed,, 4. Per·Fo1rms c1.tst • dial duties in and around public restrooms, such as repler1ishmer1t •~ supplie5;, callectir1(~ and hauling c::;_1 i:":\ r b ,::\ q ·0:,) • 5~ Utilizes var·ious basic car~)en·try arid 111ec:hanical skills iri the cor1struction C)~ r1ew, ancj existing park buildings an1J ·Facilities ·F • 1·· ~1,1ir~1oses o·f= restoration and niair1·ter1ance !5uct1 as lock and wirid!JW repair, painting etc. 6~ Pick~ iJp litter +roni rigt1ts-oi=-·way in and arou11d t1each f71t""E as. 1 7. Per~orm!5 1t1ir11Jt· r·epair and v·outir1e 1naintenance or, equipn1er·1t involving tur1e--ups, greasir1g, 1Jilir1g, sharpening mower blades etc., as assigned or, a ~1erodic basis" 8. May c1perate a vehicle, running errands, obtaining or deliverir1g various supplies arid/or materials. u 1··,iE:i.Y pc:·1·.. +=(J?"·rn ut !·ier· :·. E::- l Ei.t:.E~d mEi.i. ntc:'n-:::,ncF: liut i c:-~:1 on 1-;1n nE•F clc;d 1 bi::!!~:.i~:; duE: to r::>icc::;!::;iv1:::~ ,,,11::ir·f:: l(Ji.:1d!::,:, tE·mpur··ar-y 1~bsenses or e,no1rg0r1cies. May operate additi1Jnal pieces of c:,quipmc:·nt EJ~:::. t::1i~;~:;:lq1··rc~c:!~ int:.E;'nclc-:~d to dE:·scr·ibF.• thE! 9enr:~r·al ··1·1·-·11:::1 :::1bci\/E~ !::;ti::itE:mcJ1·1t'.:; a1···1-2 bc·inq pE:•i--for·mE~d by p{-:-?oplE~ -E1'.~1s:.:i.qr ..,r:id 1·i.:::ttt.:.1. ·t-:; <:":\ncl lt-::~\/C•l r:::.-r i JD1···J.-: 1 "!::..1·1:f.~::. c:1a.~~;:::;:i.·Fic:dt:lt1n,, ·f"hE1 y a1···c, nut to he· con~5t:r1...1.E-::-d c:i;::i .·:.'.n exhaL1stiv2 list o·F all .Job dutie!i ~Jet··Formed by per·s1Jnn2l ri • C 1 ,·::i. 1::1 :::; i -F :i. E· cl ,, EdL1cat_io0: P1Jssessi • r1 c,·F a t1i9h school dipl(1ma t)r· its i::0q1.Jiv,::;i.Jp,1··1t :!_;:::. clE~sit~r:-d,, F_):_p_;:_;v·1c!nc:;~\:: !''lus:;t be::~ t:£-::-~pr-:-1r···:i.(:!ncE'.c.l ir1 ·t.:hc-c> ClpE!r·t:,t.icJr\ u·l: t1··,::tctor1::; 11 ·Fr·or1·t eJ1<J l • ilder·s, ar·id dump tr·ucksa !\lc:•cE,!'.J ~:-<::~..t::. :{. L~_PPC:: i E:i 1 F'.C!f"!U i r· c:mE• nt s:;:: F'c)~;!:~-F•!:,.~~- inn o+: VE:l l i ci Mict1igar1 miJ·tor· vehicle or)erator's license. M11st pos~;ess a 1:DL. d1'·ivirlg er·1d • rce111ent witt1:i.r1-30 day~; 01= ·Firs·t day • 0 12mp.l.uymentD "ThE-:• quali·f:i.c,::it:i.cirls 1:i.E:ted abD\/E~ i).r···t? 1]Uit}E~linfC2s;K Cithc~1-· combinatiur1s o·F educat:ior1 arid ex~Jerience wt1ich c:ould provid~ thF.0 r1c-:-:•CE!!::;r-:;.:J.l"'·y knc,1,\1lt:::.·dqr:.0!:-:,;1 '.~~-kill~~--i::1rrcl ahil:i.tiE•!:-~. t:(J pE·r··fc_rt··m t.t··rf.-t job sl1011ld be considered. J'ob cles(:1~iptic1r1s are oi=Ficial r·et:orc1s whic:t1 ir1d:icate E;r:'niot·ity gt·oupin<~l~:;~ pr·:imat·y ·f=unc:tion:si, tools .;:,nd equi1:ipm:::-;:nt • ·f= va1rious job~i. Tt1ey aFe r1 • t abscrlLttely cc1r1trcJlling upor1 tl··,p ,:;(!~.;sic.::,1nment D-f~ ~-,Jo1··k, nor· dD they f3pE!l l out ,.:i.ccut·a.tE~ly Dt· co,1ipletely all tt1e d11ties and respor1sibilities o~ a job. Their fur1cti • n is to identify jobs ·Fc)r purp1Jses o·F ~~age pE-!r·manf.int 1··t..:.:ico1·-d o·F the 1··at.ings dE~tE1 1··mirii::.,ticJn E1nd p1··c;vidt:-: a applie1j and tt,e principal c:harac:tet·isti1:s o·f= ·the job. KELLY SERVICES The City of Muskegon and Kelly Services, Inc. Request for Proposal December 4, 2001 Kelly Services, Inc. considers this document, and any attached information or pricing information submitted with it, confidential and proprietary information to Kelly, and provides it to your company for its sole use. Access to this document should be restricted exclusively to authorized employees. ©2001 Kelly Services, Inc. Printed in the United States of America Product names are trademarks of their respective companies. QUOTATION SUMMARY The City of Muskegon is seeking bids for temporary employment services on an "as-needed" basis for the following job classifications Uob descriptions are attached): City Referral: Bidder Referral: % of Entry % of Entry Classification Level Hourly Rate• Level Hourly Rate•• 1. Account Clerk (25 requisitions in 2001) 125% 131 9% (21 requisitions in 2000) (15 requisitions in 1999) 2. Administrative Secretary (11 requisitions in 2001) 125% 131.9% (10 requisitions in 2000) ( 3 requisitions in 1999) The City of Muskegon also is seeking bids for temporary employment services for summer hel~ for the following job classifications Uob descriptions are attached}: City Referral: Bidder Referral: % of Entry % of Entry Classification Level Hourly Rate• Level Hourly Rate•• Seasonal Laborer 125% 131.9% (10 positions in 2001; 7 positions in 2000) 2. Seasonal Maintenance Worker 125'¾ 131 9°10 (38 positions in 2001; 42 positions in 2000) 3. Seasonal Maintenance Worker 125°Lo 131.9°& (3 positions in 2001; 4 positions in 2000) 2. Seasonal Maintenance Worker 125°& 131,9% (1 position in 2001; 1 position in 2000) Bids also are sought for classifications not listed above. Bids should be expressed as a percentage of the City's entry-level hourly rate for a classification. 1. Where the city refers a candidate to 125°,l, 131 9% The vendor for employment: 2. Where the bidder provides an employee 125% 131.9% through its own resources: •city identifies and refers an employee to the bidder for employment. .. Bidder provides an employee through its own resources. CERTIFICATION OF QUOTATION I certify that this quote is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a quotation for the same material, supplies, equipment, or service. I certify that this quote meets or exceeds all of the specifications contained herein, and is in all respects fair and without collusion or fraud. I understand collusive quoting is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this quotation and certify that I am authorized to sign for the bidder. Bidder Name Kelly Services loc Address 999 w Big Beaver Rd Tro~l48084 Signature I 12.~.;;;- Printed Name Paul Petersen Title,_ _ _ __,_D"'isUJlru,ic.,t_.Mua'"•wa-,g.,ear________________________ Date Certified._,.o<.e!i!,.._,.r..,_,...,wz=h-,Lr_~i~,--'"d'-- . .>CDC'-'-'_ -/ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Proposal For The City Of Muskegon December 4, 2001 QUOTATION SUMMARY The City of Muskegon is seeking bids for temporary employment services on an "as-needed" basis for the following job classifications Gob descriptions are attached): City Referral: Bidder Referral: % of Entry % of Entry Classification Level Hourly Rate* Level Hourly Rate** 1. Account Clerk (25 requisitions in 2001) 1.30 1.345 (21 requisitions in 2000) (15 requisitions in 1999) 2. Administrative Secretary 1.295 1.34 (11 requisitions in 2001) (10 requisitions in 2000) ( 3 requisitions in 1999) The City of Muskegon also is seeking bids for temporary employment services for summer help for the following job classifications Gob descriptions are attached): City Referral: Bidder Referral: % of Entry % of Entry Classification Level Hourly Rate* Level Hourly Rate** ) 1. Seasonal Laborer 1.34 1.37 (1 0 positions in 2001; 7 positions in 2000) 2. Seasonal Maintenance Worker 1.33 1.36 (38 positions in 2001; 42 positions in 2000) 3. Seasonal Leisure Services Maintenance Worker 1. 33 1.36 (3 positions in 2001; 4 positions in 2000) 4. Seasonal Beach Maintenance Worker 1. 56 1.56 {1 position in 2000; 1 position in 2001) Bids also are sought for classifications not listed above. Bids should be expressed as a percentage of the City's entry-level hourly rate for a classification. 1. Where the City refers a candidate to the vendor for employment: 1. 32 2. Where the bidder provides an employee through its own resources: 1.35 *City identifies and refers an employee to the bidder for employment. **Bidder provides an employee through its own resources. ***See attached Preferred Pricing sheet CERTIFICATION OF QUOTATION I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quotation for the same materials, supplies, equipment, or service. I certify that this quote meets or exceeds all of the specifications contained herein, and is in all respects fair and without collusion or fraud. I understand collusive quoting is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this quotation and certify that I am authorized to sign for the bidder. Bidder Name MANPOWER Address 20 W. Muskegon Avenue ) Muskegon, Michigan 49440-1317 Signature Printed Name Annette W. Jack Title District Mana er Date Certified December 4, 2001 ) PROPOSAL PREPARED FOR: THE CITY OF MUSKEGON Attention: Karen Scholle, Civil Service Personnel Director PROPOSAL REFERENCE: TEMPORARY EMPLOYMENT SERVICES QUOTATION PROPOSAL DUE: DECEMBER 4, 2001 @ 2:00PM SUBMITTED BY: WISE SERVICES, INC. 600 S. BEACON BLVD., STE. C GRAND HA VEN, MI 49417 TEL: (616) 842-2996 FAX: (616) 842-2239 QUOTATION SUMMARY The City of Muskegon is seeking bids for temporary employment services on an "as-needed" basis for the following job classifications 0ob descriptions are attached): Classification Citv Referral: Overtime Bidder Referral: Overtime %ofEnfN % ofEntN Level Hourly Rate• Level Hour Rate** 1 Account Clerk 28% 26% 31% 29% (25 requisitions in 2001) (21 requisitions in 2000) (15 requisitions in 1999) 2 Administrative Secretary (11 requisitions in 2001) (1 o requisitions in 2000) (2 requisitions in 1999) The City of Muskegon also is seeking bids for temporary employment services for summer help for the following job classifications Gob descriptions are attached): Classification Citv Referral: Overtime Bidder Referral: Overtime % of Entr:t. %ofEntN Level Hourly Rate* Level Hour Rate** 1 Seasonal Laborer 28% 26% 31% 29% (10 positions in 2001; 7 positions in 2000) 2 Seasonal Maintenance Worker 28% 26% 31% 29% (38 positions in 2001; 42 positions in 2000) 3 Seasonal Leisure Services Maintenance 28% 26% 31% 29% Worker (3 positions in 2001; 4 positions in 2000) 4 Seasonal Beach Maintenance Worker 28% 26% 31% 29% (1 position in 2000; 1 position in 2001) Bids also are sought for classifications not listed above. Bids should be expressed as a percentage of the City's entry-level hourly rate for a classification. 1 Where the City refers a candidate lo 28% 26% 31% 29% the vendor for employment 2 Where the bidder provides an employee 28% 26% 31% 29% through its own resources *City identifies and refers an employee to the bidder for employment. •• Bidder provides an employee through its own resources. Addendum to Quotation Summary: If required by the City of Muskegon, any other specialty, technical or professional job orders will receive the following discounted rate: 10% flat rate. Classifications: Department Managers Department Supervisors Executives Engineers Percent of flat annual fee: Ten (10) % discounted rate. CERTIFICATION OF QUOTATION I certify that this quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quotation for the same materials, supplies, equipment, or service. I certify that this quote meets or exceeds all of the specifications contained herein, and is in all respects fair and without collusion or fraud. I understand collusive quoting is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this quotation and certify that I am authorized to sign for the bidder. Bidder Name._W.LL!,1=S,,,.E--=S=E=R.C..,,V-'--'l'-"C"-£-CC$'--'-'~I,,_N'-"-"'G-'-._ _ _ _ _ _ _ _ _ __ Signature,_,L_/{n-+4.,,_,{/"",_,J'-'-"'uk'.M""""'"-"jru""""'J-'------·_,_fl/=f=5_ _ _ _ _ _ _ _ _ __ Printed Name,_ _,AN-".!.:.W-"-'=~'-"-w"-'-A_,,_R.,,_,TD=UI_,___ _ _ _ _ _ _ _ _ _ _ __ Title PRESIDENT Date Certified, _ ___,,\)""E=.:C::..:c::...,t'-\_,.,,,~,.,,t:"-'R.=-3='-,_200-=--cc.cl'--------------- SERVICES Service Agreement The following serves as an elaboration of the agreement for contingent staffing between Kelly Services Inc. and The City of Muskegon: Kelly Services will provide safety equipment mandated for its employees while on assignment at The City of Muskegon. The issue and expense of this equipment will be the responsibility of Kelly Services. Included equipment: Hard Hats Hearing protection Safety Glasses Steel Toed shoes/boots Protective Gloves Rain Poncho Kelly Services Inc. will perform drug screens on all non-clerical employees. Additionally, Kelly Services will perform applicable county criminal and driving record background checks on all employees assigned to The City of Muskegon. The fore-mentioned services will be performed at no charge. Additional driving record verification will be accomplished with the assistance of the City of Muskegon. End users for the City of Muskegon have the opportunity to review credentials and confirm the ability of the referred candidate's ability to accomplish the essential functions of position for which they will be assigned. For service deliverables, applicable waivers, insurance coverage and additional details, th please refer to Kelly Services' Proposal dated December 4 , 2001. The Proposal is incorporated into this Service Agreement. Certain provisions originally presented by Kelly with the proposal have been deleted, former1y found in the "Attachment 3". They include the "Motor Vehicle Driver Release and Indemnification", and the "Powered Vehicle Driver Release and Indemnification". A revised "Motor Vehicle Release", as negotiated by the parties, has been substituted and inserted as the new "Attachment 3". Gail A. Kundinger, Clerk February 22. 2002 Date I KELLY SERVICES Revised Motor Vehicle Driver Release To: City of Muskegon 933 Terrace Street PO Box536 Muskegon, Ml 49443-0536 From: Kelly Services, Inc. 999 W. Big Beaver Rd. Troy, Ml 48084 For your protection, and in order to provide you with better service, all of the Kelly temporary employees assigned to you are covered under our Workers' Compensation policy, our Fidelity Bond policy to the extent of $3,000,000 and also under our Liability and Property Damage policy to the extent of $16,000,000. However, our rates for service do not include, nor can we accept responsibility for obtaining primary vehicular liability or physical damage insurance protecting against accidents which might occur as a result of Kelly employees driving licensed vehicles (owned or non-owned) while said employees are on assignment to you. It is our understanding that your vehicular insurance will be primary insurance for both you and us in the event of any claims arising as stated above, and that your limits of liability are not less than $1,000,000/$2,000,000 Bodily Injury and $1,000,000 Property Damage. The said insurance coverage shall only apply if the City or Kelly is determined to be liable as the result of an occurrence caused by the Kelly employee driving a City vehicle or his/her own vehicle in the course of his/her employment during and relating to assignment to the City under this agreement. It does not cover the employee, and will not be construed as personal insurance for the employee. In the event coverage for the employee is determined by a court or tribunal with jurisdiction, the said coverage shall be excess to the employee's personal coverage. The City's "insurance" is carried in the form of a contract with the Michigan Municipal Risk Management Authority, (MMRMA), and carries a significant retainage (deductible). Currently the retainage is $75,000.00 per incident, and A:\A24821.DOC 10,000,000.00 per claim. In the event payment from the retainage satisfies the City's liability exposure, pro rata satisfaction of Kelly's joint liability exposure by the same payment may occur. Notwithstanding, no part of the retainage shall be available to cover Kelly's separate liability which may arise from any claim to the extent such amount is not applicable or required to pay obligations arising from the City's liability on behalf of the City, or there is a claim based on and seeking separate (non-joint) liability exposure and payment by Kelly. Kelly shall be responsible for any required payment which is not within the amounts covered beyond the retainage by MMRMA, and arises out of Kelly's liability, if any. It is the intention of the parties that Kelly is added to the City's coverage only to the extent that the proceeds of the MMRMA contract outside the retainage are available to pay for relevant liability - based obligations of Kelly. In no case shall the City indemnify Kelly for any liability. The providing of coverage under the MMRMA contract does· not imply any indemnity undertaking by the City. aul J. etersen - District Manager Kelly Services, Inc. - Grand Rapids ~/Jc) = - ~,Mayo~ Gail A. Kundinger, Clerh February 22, 2002 Date A:IA24821.DOC Date: January 22, 2002 To: Honorable Mayor and City Commissioners From: Engineering RE: Consideration of Bids Building Demo. For Shoreline Dr. East SUMMARY OF REQUEST: The contract to demolish five structures at the following locations to H & M Demolition Companies out of Holland; • Rag & Metal (10 W. Western) • Captain Hook (685 Ottawa) • Arts Mall (634 Ottawa) • Plasma Center (701 Cedar) H & M were the lowest (see attached bid tabulation) responsive and responsible bidder with a bid price of $51, 250. FINANCIAL IMPACT: The demolishing cost of $51,250. BUDGET ACTION REQUIRED: The cost will be from the budgeted amount for Shoreline Dr. STAFF RECOMMENDATION: Award the contract to H & M Demolition Companies. COMMITTEE RECOMMENDATION: B229 - SHORELINE DRIVE EAST BUILDING DEMOLITION BID TABULATION H&M DIVERSIFIED MACKENZIE ENV SPECIALIZED FRANKLIN ITEM DESCRIPTION DEMOLITION CONTRACTORS SERVICES DEMOLITION CONTRACTORS MELCHING AMOUNT 1 Muskegon Rag & Metal $18,700.00 $25,000.00 $67,553.20 $36,558.00 $49,500.00 $35,000.00 2 Captain Hook's $12,600.00 $31,300.00 $26,951.10 $11,500.00 $24,600.00 $15,000.00 3 Art Mall/St. Dennis Art $10,000.00 $12,500.00 $16,300.90 $12,500.00 $16,500.00 $15,000.00 SUBTOTAL $41,300.00 $68,800.00 $110,805.20 $60,558.00 $90,600.00 $65,000.00 4 Plasma Center (Portion) $9,950.00 $30,999.00 $64,462.20 $16,000.00 $14,500.00 $18,000.00 GRAND TOTAL $51,250.00 $99,799.00 $175,267.40 $76,558.00 $105,100.00 $83,000.00 1/15/02 3:08 PM SHORELINE DRIVE EAST BLDG DEMO BID TABULATION.xlsSheet1 DATE: January 10, 2002 TO: Honorable Mayor and Commissioners FROM: Robert B. Grabinski, Director of Inspection Services RE: Concurrence with the Housing Board of Appeals Notice and Order to Demolish. Dangerous Building Case#: 01-043 Address: 432 Monroe SUMMARY OF REQUEST: This is to request that the City Commission Concur with the findings of the Housing Board of Appeals that the structure located at 432 Monroe is unsafe, substandard, a public nuisance and that it be demolished within thirty (30) days. It is further requested that administration be directed to obtain bids for the demolition of the structure and that the Mayor and City Clerk be authorized and directed to execute a contract for demolition with the lowest responsible bidder. Case# & Project Address: #01-43, 432 Monroe, Muskegon, Ml Location and ownership: This structure is located on Monroe Avenue between Sixth and Seventh Streets. It is owned by Bruce Welch who lives in it with his family. Staff Correspondence: A dangerous building inspection was conducted on 8/22/01 and a notice and order to repair was issued 9/10/01. This was issued to Daniel Heller along with the notice of the HBA hearing on 10/18/01. At this time Bruce Welch informed the Inspection Department that he was the new owner. At the November HBA meeting Mr. Welch was given 30 days to schedule an interior inspection, apply for permits, and commence with repairs or the case would be forwarded to the City Commission. An interior inspection was conducted 11/14/01. On 12/1/01 a police report was taken at the residence when they were called to act as a peace officer. At this time the officer noted numerous safety issues, unsanitary conditions, and young children living there. Owner Contact: This office had contact with Mr. Welch in November. Children's Protective Services is involved due to the unsafe and unsanitary conditions found. No further contact has been made with Mr. Welch since that time. No contact has been made by Mr. Heller with this office during the dangerous building process. Financial Impact: CDBG Budget action required: None State Equalized value: $15,400 Estimated cost to repair: $40,000 1':\!nspcctio11s\Grabi11ski_Lorrainc\Word\CC MEETINGS\AGENDA -432 Monroe.doc page I of2 Staff Recommendation: To concur with the Housing Board of Appeals decision to demolish. City Commission Recommendation: The commission will consider this item at it's meeting Tuesday, January 22, 2002. f-:\Inspi:ctions\Grabinski_l,orraine\Word\CC MEETINGS\AGENDA - 432 Monroe.doc page 2 of2 / < @' ,,, ,,, '" "e, 0 G ,., ,I, r;? 0 G G •"' ,," G •, ,,, o, 4 ,<fl &" ,q' ,, ~ ~ ~ " § ~ ~ ~ ~ ~~ !. ------· ( / ~arbor Title 955 West Broadway Muskegon, MI 49441 Title Search Case No.: 100121356 September 6, 2001 1. Beginning Date: 11/21/86, at 8:00 A.M. Please See Attached Liber 1373, Page 333, Muskegon County Records, for Legal Description: 2. We have searched the records in the office of the Register of Deeds for Muskegon County, Michigan covering the subject property, and find the following conveyances and undischarged encumbrances, from said beginning date to . 8/10/200 I, at 8:00 A.M. Documents Deeds: Mortgages: Liber 1373, Page 333 Liber I 874, Page 332 Taxes: Proof of payment of special assessment for 2001 Sidewalk, due and payable to the City of Muskegon in the amount of $2,517.50. (Estimated Amount) Proof of payment of the delinquent water/sewer usage, due and payable to the City of Muskegon in the amount of $74.33, if paid by September 30, 2001. Proof of payment ofinvoice Charges, due and payable to the City of Muskegon in the amount of$222.00. (Invoice #9809092; #9811680 and #9817510) Payment of the 2000 delinquent taxes, due and payable to the Muskegon County Treasurer in the amount of$513.07, if paid by September 30, 2001. (Base amount - $462.22) Note: No 2001 Summer taxes were assessed. Permanent Parcel No.: 61-24-205-370-0007-10. 2001 State Equalized Value: $15,400.00. 2001 Taxable Value: $8,802.00. Non-Homestead Property. 3 We find no United States Internal Revenue Liens recorded in the office of the Register of Deeds of Muskegon County, Michigan, against: Daniel J. Heller and Mary K. Heller, husband and wife 4. No search has been made for any instrnment, however designated, which has been filed as a financing statement pursuant to the Unifom1 Commercial Code. ( CITY OF MUSKEGON DANGEROUS BUILDING INSPECTION REPORT 432 Monroe Ave. 8/22/01 Inspection noted: 1. An interior inspection is required by all trade inspectors (plumbing, mechanical, electrical and building) before any pennits or certificates of occupancy will be issued. 2. Roof covering on entire home deteriorated and failing. 3. Garage and back porch section of roof caving in-roof system needs sheathing, rafters and new roof covering. 4. Missing siding on home - exposed sheathing. 5. Front porch needs structural repair - columns shifting. 6. Doors broken off home. 7. Window maintenance and repair needed on frames and glass. BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I HAVE DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN SECTION 4-23 OF THE MUSKEGON CITY CODE. INSPECTOR F:\lnspections\Grabinski_Lorraine\ Word\DANGEROUS BUILDING INSPECTION REPORTS\STANDARD FORMS\DB INSPECTION REPORT FORM.doc ( CITY OF MUSKEGON NOTICE AND ORDER TO REPAIR OR REMOVE /DEMOLISH) A STRUCTURE DATE: September 10, 2001 Address of the Property: 432 Monroe Muskegon, Michigan Description of the Structure: S 85 Ft. Lot 7 Blk 370 TO: Daniel & Mary Heller, P.O. Box 181, Hesperia, Ml 49421 [Name & Address of Owner] Huntington Bank, 221 W. Webster, Muskegon, Ml 49443 (Interested Parties) The Building Inspection Department of the City of Muskegon has determined that the structures above described are dangerous, substandard, and constitute a nuisance in violation of the Dangerous Buildings Ordinance of the City. You are hereby notified that the City will proceed to demolish or cause the demolition and removal of the said structure unless you accomplish the actions indicated below within the time limits indicated (only one to be checked): 1. X Obtain the issuance of all permits required to accomplish the repair of the structure defects listed in the attached schedule within 30 days of this notice. All repairs shall be accomplished within the times set forth in the permits. All work must be physically commenced within 30 days of the date of this notice. 2. --~ Obtain the issuance of the appropriate permit for the demolition of structures within 30 days, and accomplish the demolition thereof within 60 days of this notice. The conditions which cause the said structures to be dangerous, substandard and a nuisance are listed in the attached schedule. F:\lnspections\Grabinski_Lorrainc\ Word\ST ANDARD FORMS\lnspections Department Notice and Orcler.cloc Page l of 3 ( FAILURE TO COMPLY After 30 days from mailing this notice, if you have not complied with this notice, a hearing will be scheduled before the City of Muskegon Housing Board of Appeals for the purpose of enforcing this notice and order and instituting City action to remove the structure. You will receive notice of that hearing. You may appear and present any relevant evidence to the Housing Board of Appeals and have counsel of your choice present, if you desire. You will have the opportunity to show cause why the structure shall not be ordered demolished. SCHEDULE OF CONDITIONS The following conditions are present at the structure at 432 Monroe, Muskegon, Michigan, and cause said structure to be a dangerous or substandard building and a public nuisance. Please see the attached inspection report CITY OF MUSKEGON INSPECTION DEPARTMENT ert B. Grabinski, Fire Marshal/Inspections ,' I CITY OF MUSKEGON CITY OF MUSKEGON HOUSING (BUILDING) BOARD OF APPEALS NOTICE OF HEARING Date: October 18, 200 I Address of the Property: 432 Monroe, Muskegon MI Description of the Strncture: S 85 Ft Lot 7 Blk 370 TO: Daniel & Mary Heller, P,O, Box 181, Hesperia, MI 49421 [Name & Address of Owner] Huntington Bank, 221 W, Webster, Muskegon, MI 49443 Names & Addresses of Other Interested Pmiies] Please take notice that on Thursday, November 1, 2001, the City of Muskegon Housing Board of Appeals will hold a hearing at 933 Terrace, Muskegon, MI at 5:30 o'clock p,m, and at the said hearing consider whether or not the following strncture should be detennined to be dangerous, substandard and a nuisance, and demolished, or repaired, The reason for this hearing is that you have not complied with the Notice and Order to Repair or Demolish a Structure issued by the City of Muskegon Building Inspection Department on 9/10/0L At the hearing on Thursday, November 1 , 2001 , at 5:30 o'clock p,111,, at the Muskegon City Hall, 933 Terrace Street, Muskegon, Michigan, you may appear and present any relevant evidence to the Housing Board of Appeals and have counsel of your choice present, if you desire, to show cause why the structure should not be allowed or ordered demolished, PECTION DEPARTMENT, SI G B RD OF APPEALS • ert B, Grabinski, Fire Marshal/Inspection Services \ \ F:IINSPECTIONS\GRABINSKI_LORRAINE\WORD\HBA MEETINGS\STANDARD FORMSINOTICE OF HBA HEARINGDOC ( CITY OF MUSKEGON CITY OF MUSKEGON HOUSING BOARD OF APPEALS ORDER TO REPAIR OR DEMOLISH Date of Order: November 5, 2001 Address of the property: 432 Monroe Description of the structure: s 85 ft. Lot 7 Blk 370 To: Bruce Welch, 432 Monroe, Muskegon, Ml 49441 (Name & Address of Owner) None (Names and Addresses of Other Interested Parties) OPPORTUNITY TO REPAIR The Housing Board of Appeals of the City of Muskegon has found that the above structures are dangerous or substandard buildings and a public nuisance. However, it is determined that the buildings are repairable, provided that permits are applied for and repairs performed in a timely fashion. Therefore, it is ordered that the owner or interested parties shall call for an interior inspection, apply for all permits required and commence the repairs of the conditions found in the inspection repo·rt attached to this order within 30 days All said repairs shall be accomplished in the time 0 limited by the permits issued relevant to the said repairs, and physical repair must be commenced within the said 30 days of obtaining those permits. 2 ( FAILURE TO COMPLY - DEMOLITION ORDER TO BE SUBMITTED TO THE CITY COMMISSION In the event the owners or interested parties fail to schedule an interior inspection, apply for all permits required to effectuate the said repairs or fail to commence physical repair within 30 days, then the above order of the Housing Board of Appeals shall constitute an order to demolish the said structures. In such case, the Director of Inspections is ordered to place before the Muskegon City Commission this order and the record in this case to seek concurrence by the City Commission with the decision of this board for demolition, and further, to give notice to the owner and interested parties of the date and time when this matter shall be considered by the City Commission. CITY OF MUSKEGON HOUSING BOARD OF PEALS Grabinski, Director of Inspections 3 ( CITY OF MUSKEGON DANGEROUS BUILDING INSPECTION REPORT 432 Monroe (INTERIOR INSPECTION) November 14, 2001 Inspection noted: I. Light by door incomplete. 2. Circuits over fused. 3. Bedroom lights incomplete. 4. Kitchen light incomplete. 5. Back room wiring substandard. 6. Wiring is generally substandard and should be replaced. 7. Severely cracked floor joists in basement, needs structural repair. 8. Bathroom floor caving in - could not inspect at this point as areas were blocked off. Need to strip flooring for investigation. 9. Garage roof failing structurally, needs to be rebuilt. 10. Illegal steps to upper·- improper landing-· no guardrail; dangerous. 11. Infestation of animal feces (numerous cats); unbearable smell. 12. Need mechanicals and plumbing certified safe. BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I HA VE DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN SECTION 4-23 OF THE MUSKEGON CITY CODE. F:llnspections\Grabinski_ Lorraine\W ord\DANGEROUS BUILDING INSPECTION REPORTSISTANDARD FORMS\432 Monroe - interior.doc ,· ' ) ( Incident Report MUSKEGON POLICE DEPARTMENT 2 0 0 1 - 02 994 0 -I Incident No Date & Time Rept Ottense: 99008 2001-029940-I I 12/01/2001 16:56 Occurred Until: GENERAL ASSISTANCE Occurred From: Incident Location 12/01/2001 16:56 I 12/01/2001 16:56 432 MONROE AV Current Disp Disposed To Municipality District ARREST I Disposition Date CLOSED FELLOWS Juveniles Only? MUSKEGON TTY Sent? 117 Cance led? TTY numoer 12/01/2001 Photos? Consent? NO Affidavit? NO Optional Date/Time I I NO I NO Officer Assigned NO I I 00,00 Investigating Officer 10557 HEPWORTH, SCOTT JASON N Assist Ofricer: R. KITCHEN, Sgt. FELLOWS 0 T ______________ E [12/01/2 s ______________ 001] - - - [16 :56] MEET A KIMBERLY BOMGARDNER @ MUPD THEN TO THE MONROE ADDRESS --=-----=----- [12/01/2001] - - - [17:05] -----;::::;---=---- CONVEY OCCURED 12/01/01 @ 17:05:42 TO: 432 MONROE --------=----- [12/01/2001] - - - [17:12] -----=-------- ARRIVED ON CONVEY TO 432 MONROE --------=----- [12/01/2001] - - - [18: 04] -----=---=---- ARRIVED ON CONVEY TO 432 MONROE ______________ [12/01/2001] - - - [18:04] -------------- CONVEY OCCURED 12/01/01 @ 18:04:19 TO: MUPD --------=----- [12/01/2001] - - - [18: 06] -----=-------- ARRIVED ON CONVEY TO MUPD ______________ --------=---=- [12/01/2001] - - - [18 :26] CONVEY OCCURED 12/01/01 @ 18:26:48 TO: COUNTY ______________ =-=-=-=-=-=-=- [12/01/2001] - - - [18: 27] ARRIVED ON CONVEY TO COUNTY NAME: LT LORD OFFENSE: POFC Peace Officer -CAD TIMES: 16:56;16:57;16:58;18:36; Name/Address/Phone Description p BAUMGARNER, KIMBERLY ANN Born 06/27/1969 FEMALE E 422 MCALUGHLIN #1 Hgt. 0 I QII WHITE R MUSKEGON MI 49442 Wgt. 0 s ( 616) 842-6442 Hair Eyes 0 COMPLAINT 99008 GENERAL ASSISTANCE N 12/01/2001 I Page 1 rfjt - revt.c 1.41 Date Printed: 12/01/2001 • ( ( Continued MUSKEGON POLICE DEPARTMENT 2001-029940-I Inciaent No Date & Time Rept Ottense: 99008 2001-029940-I I 12/01/2001 Name/Annress;Pnone I 16:56 GENERAL ASSISTANCE Descriotion p HOUSER, BILLY RAY Born 03/15/1973 MALE E 679 W SOUTHERN #A Hgt. 0' 0" WHITE R MUSKEGON MI 49441 Wgt. 0 s ( 231) 722-1218 Hair Eves 0 N OTHER 12/01/2001 I 99008 GENERAL ASSISTANCE s IPPEN, MARIELLEN Born 03/13/1974 FEMALE 432 MONROE Hgt. 5' 7" WHITE MUSKEGON MI 49441 Wgt. 200 UNKNOWN ( 2 31) 722-1198 Hair SDY Eyes BRO ARREST 12/01/2001 I 89004 WARRANTS WELCH, BRUCE ALLEN SR Born 12/28/1972 MALE 432 MONROE Hgt. 6' 0" WHITE MUSKEGON MI 49441 Wgt. 210 NON-HISP ( 616) 722-5191 ( ) - Hair BLK Eyes BRO OTHER 12/01/2001 I 99008 GENERAL ASSISTANCE Description;Name;Comments MaJce/Moael/Stat Serial No./ Qty ;Value p DARVASET R MEDICATIONS Qty = 30.00 0 STOLEN $100.00 p INHALER - PROVENTIL E MEDICATIONS Qty = 1.00 R STOLEN $50.00 T IBUPROFIN 800 MG y MEDICATIONS Qty= 135.00 STOLEN $100.00 Status/Plate Tvoe/VIN I Reo/Evict/Valuel Description NO VEHICLES l;ateqory I Description NO M.O. INFORMATION rpt_revt.c 1.41 Date Printed: 12/01/2001 Page 2 ( Continued MUSKEGON POLICE DEPARTMENT 2001-029940-I Incident No 2001-029940-I IDate & Time Rept 12/01/2001 16:56 I Ottense: 99008 GENERAL ASSISTANCE N TAKEN FROM WORDPERFECT DOCUMENT 2001029940.001 A DISPATCH INFO: R R Officer KITCHEN and I were dispatched to meet BAUMGARNER A (Complainant/TX: 616-842-6442) at MUPD to act as a peace officer. T I CONTACT WITH COMPLAINANT: V E I s~oke with BAUMGARNER and her friend HOUSER (Other/No TX). They advised me that they were just kicked out of the house that they were living in by the landlord, WELCH (Other/No TX). BAUMGARNER said they were abruptly forced to leave last night. BAUMGRANER and HOUSER returned to get their things from the residence today. BAUMGARNER advised me that WELCH and IPPEN (Arrest/No TX) would not give them their personal belongings back. CONTACT WITH TENANT: We escorted BAUMGARNER and HOUSER to 432 Monroe. IPPEN answered the door. BAUMGARNER told IPPEN that she wanted to get her items back. IPPEN refused to let BAUMGARNER and get her items back. IPPEN told BAUMGARNER that she was served an eviction notice. BAUMGARNER showed officer KITCHEN and I the eviction notice. This item was actually a notice to quit. The notice was not signed by a judge. Sgt. FELLOWS was called to our location. Sgt. FELLOWS advised IPPEN that this was not an eviction notice. Sgt. FELLOWS told IPPEN that BAUMGARNER and HOUSER technically still lived there. Therefore, they are entitled to enter the premises and get their belongings back. BAUMGARNER and HOUSER went up to their rented room and retrieved their items. Officer KITCHEN, Sgt. FELLOWS, and I stood by in the house while BAUMGARNER and HOUSER got their belongings. WELCH returned to the premises while we were inside the residence. Sgt. FELLOWS explained to WELCH what was going on. OFFICER'S ACTIONS: All the adults in the house were run on LEIN. LEIN confirmed a felony warrant out of MHPD for IPPEN. The warrant was for FTA on a B & E charge. The date of the warrant was 05/07/1992. The OCA # is 4-430-92. The ORI# is MI610025J-CT. The court docket# is 92-13016FY. IPPEN was arrested by officer KITCHEN. IPPEN was taken to MUPD in car# 271. Officer KITCHEN called MHPD to confirm the warrant. Officer KITCHEN spoke to Sgt. COLEMAN from MHPD. Sgt. COLEMAN advised officer KITCHEN that the warrant would not be in the computer, however, Sgt. COLEMAN thought it was the same person. Sgt. COLEMAN wanted IPPEN lodged. Officer KITCHEN and I transported IPPEN to MCJ in car# 271. IPPEN was lodged for the warrant. OFFICER'S OBSERVATIONS INSIDE 432 MONROE: rpt revt.c 1.41 Date Printed: 12/01/2001 Page 3 ( Continued MUSKEGON POLICE DEPARTMENT 2001-029940-I Incident No IDate & Time Rept I Offense: 99008 2001-029940-I 12/01/2001 16:56 GENERAL ASSISTANCE N While I was insiae tne residence at 432 MONROE, I noticed numerous A things that made this house unsafe to live in. Initially, I R noticed numerous cats inside the house. Walking throu$h the house, R I saw a large amount of feces at the bottom of the stairwell that A led to the upstairs. Also, I noticed moldy feces along the T baseboard of the southwall in the far upper bedroom. This looks to I be the bedroom for a couple of children. While I was upstairs, I V noticed that the first bedroom on the right had a exposed E electricity cord leading to a permanent light in the bedroom. In this same room, the glass in the window was missing. The window was covered by a blanket. In addition, I noticed cockroaches in the kitchen area. Let it be known, that at least three young children currently live in this house. I believe that this house is unfit for living in. STATUS: Closed. Officer S. HEPWORTH# 42 rpt_revt.c 1.41 Date Printed: 12/01/2001 Page 4 ( Housing Health & Safety Action Request Document Location/Address: t/J} No,J,€'c,c; Date/Time Observed f')/i 1· - /o /7: 3D H. Officer's name who made observation: $, HGPv--..')oi:n± Complaint Number (if you obtained one): _,,Oc:._;l'----"'-,}.-'Cf'--'C/C-JL/=o~------ Put a check mark next to and/or circle any of the conditions that apply: _ No gas, heat, or electricity (circle those that apply) X , ~ r o d e n t , flea, lice or other___ infestation (circle those that apply) KExcessive filth, garbage, animal or human excrement INSIDE of the house _ Excessive filth, garbage, animal or human excrement OUTSIDE of the house _ Water and/or sewer facilities (toilets) not working X Exposed or unsafe wiring (including use of extension cords for permanent wiring) _ Smoke detectors not in place or working ~ Broken windows _ Using basement or cellar for sleeping area _ Standing water in basement _ Vacant house thatneeds to be secured so it is not accessible to the public COMMENTS/OBSERVATIONS: :r=c_ou.,0·n,::.D r,-y, Le_AS, t() t:,rpi:e_;r__e,i, CArS . ~ -n-ft2- J--\6L<.SC':. (j, -n-1E r?c.,1ToA-1 c,F i7IC::. 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( NOTICE OF HEARING BEFORE THE CITY COMMISSION DATE: January 9, 2002 432 Monroe (Address of Property) TO: All owners and interested parties: Bruce Welch, 432 Monroe, Muskegon, Ml 49441 (Name of Owner) None (Other interested parties) On November 1, 2002, the Muskegon Housing Board of Appeals made a determination that the subject property is sub-standard, a public nuisance and a dangerous building under the City Code and ordered that it be repaired or demolished. The City Commission will hold a hearing on January 22, 2002, to consider the above decision of the Housing Board of Appeals. You may appear at this hearing at 5:30 p.m. on January 22, 2002, at the Muskegon City Hall, 933 Te1rnce Street, Muskegon, Michigan, with counsel, if you desire, to present any revelent evidence and arguments concerning the decision to demolish the above structures. F:\INSPECTIONSIGRABINSl<I_LORRAINEIWORD\CC MEETINGS\STANDARD FORMSINOTICE OF CITY COMMISSION HEARING.DOC HBA Minutes I 1/01 Nick Kroes Clinton Todd The motion carried. Case #01-043- 432 Monroe - Bruce Welch, 432 Monroe, Muskegon, Ml Mr. Welch was present to represent this case. He purchased the home from Dan Heller on September 1, 2001. He resides there with his family. Mr. Heller was not correct in selling ii with the understanding that there was a valid occupancy permit. When the structure became a dangerous building, the permit was then void. Mr. Welch has estimates for roof and siding repairs. Mr. Grabinski stated part of the dangerous building process requires an interior inspection. Staff's recommendation: To declare the structure substandard, a dangerous building, unsafe, a public nuisance, but delay forwarding to the City Commission for concurrence for 30 days. Motion: John Warner, supported by Randy Mackie made a motion to accept staff's recommendation. The motion carried. Case #01-032 - 246 Laketon - (Garage Only) John Markavitch, 24 Musl<e , Ml resent to represent this case. He st sick and didn't have oney to complete earlier. s better now. He has already repaired the rafter d will be putting the ing on next week. He can have it completely finished in 3 Motion: John Warner, supp recommendation. AYES: NAYES: EXCUSED: ABSENT: Greg Bo man Randy Mackie John Warner 7 of8 DATE: January 10, 2002 TO: Honorable Mayor and Commissioners FROM: Robert B. Grabinski, Director of Inspection Services RE: Concurrence with the Housing Board of Appeals Notice and Order to Demolish. Dangerous Building Case#: 01-014 Address: 1878 Smith St. SUMMARY OF REQUEST: This is to request that the City Commission Concur with the findings of the Housing Board of Appeals that the structure located at 1878 Smith St. is unsafe, substandard, a public nuisance and that it be demolished within thirty (30) days. It is further requested that administration be directed to obtain bids for the demolition of the structure and that the Mayor and City Clerk be authorized and directed to execute a contract for demolition with the lowest responsible bidder. Case# & Project Address: #01-014, 1878 Smith St. Muskegon, Ml Location and ownership: This structure is located on Smith Street in the Marsh Neighborhood between E. Holbrook and Laketon Avenue. It is owned by Alan and Delores Blood, 2170 Becker Rd., Muskegon, Ml 49445. Staff Correspondence: A dangerous building inspection was conducted on 4/13/01, a notice and order to repair was issued 5/31/01. A permit to install vinyl siding was issued 6/19/01. At the October HBA meeting the case was tabled for 30 days to allow owners time to come into the office and submit a time line and schedule an interior inspection. At the November HBA meeting the structure was declared substandard because of incorrect construction on the addition. Owner Contact: Mrs. Blood was present at both HBA meetings. No other contact was made by home owners. Financial Impact: CDBG Budget action required: None State Equalized value: $30,800. Estimated cost to repair: $60,000 Staff Recommendation: To concur with the Housing Board of Appeals decision to demolish. City Commission Recommendation: The commission will consider this item at it's meeting Tuesday, January 22, 2002. F:\lnspectlons\Grabinski_Lorrainc\ Word\CC MEETINGS\AGENDA - 1878 SMIT! I.doc page 1 of 1 ( 0 0 0 ··7 293 0 309 327 329 \ 61 \-\Ol 'oroo~ ·-· 363 367 00 0 ? M ~ ~f---------1--,-----------\ M ~ N ~ ~ 0 00 ~ ~ 0 i C 00 00 ~ ~· 0 00 ~ 0 r ., ~: ,, ·,,,\ · '. • , . '' , '' ', ~ I t : \ II o •'· . '· Census wS ~- ---- _, r· ___ •, r:'!.-N---H-ar_b_o_1_r Title 955 West Broadway Muskegon,MI49441 Title Search Case No.: 100120255 May 16, 2001 I. Beginning Date: 5/7/84, at 8:00 A.M. Please See Attached Liber 1284, Page 588, Muskegon County Records, for Legal Description: 2. We have searched the records in the office of the Register of Deeds for Muskegon County, Michigan covering the subject property, and fmd the following conveyances and undischarged encumbrances, from said beginning date to 4/19/2001, at 8:00 A.M. Documents Deeds: Mortgages: 1284-588 Taxes: Sidewalk Assessment due and payable to the City of Muskegon, in the amount of $182.49, if paid by May 31, 2001. Note: 2000 Winter taxes were paid in the amount of: $872.72. No 2000 Summer taxes were assessed. Permanent Parcel No.: 61-24-762-001-0020-00. 2001 State Equalized Value: $30,800.00. 2001 Taxable Value: $23,685.00 .. Homestead Property. 3 We find no United States Internal Revenue Liens recorded in the office of the Register of Deeds of Muskegon County, Michigan, against: Allan L. Blood and Delores M. Bartels, as joint tenants with full rights of survivorship 4. No search has been made for any instrument, however designated, which has been filed as a financing statement pursuant to the Uniform Commercial Code. 5. No search has been made of the records of the Circuit, Probate or other Courts, or of any record other than those in the office of the Register of Deeds. 6. Under this fonn of search this company is not an insurer of above title, nor does it guarantee the title or any evidence of title thereto. 7. Note: In consideration of the fact that the above information is to be used for reference purposes only and not relied upon as evidence of title, it is furnished at a reduced rate and this Company's liability is limited to the amount paid for this information. ( CITY OF MUSKEGON DANGEROUS BUILDING INSPECTION REPORT 1878 SMITH STREET 4/13/01 Inspection noted: 1. An interior inspection is required by all trade inspectors' (this includes Plumbing, Mechanical, Electrical and Building). 2. Missing siding, exposed overhang, incomplete addition (permit was pulled 8/4/95 and no inspections, this pennit is null & void). 3. Roofing incomplete. 4. Landing and steps are incomplete in the back by the sliding doors. 5. Exposed rafters on back of addition. 6. Garage graffiti, cans of tar thrown on roof. 7. Front porch deck and stairs are unstable, missing handrail and guardrail. 8. Siding on original home is insecure and/or missing. BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I HA VE DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN SECTION 4-23 OF THE MUSKEGON CITY CODE. F:\Inspcctions\Grabinski~ Lorraine\Word\DANGEROUS BUILDING INSPECTION REPORTS\1783 Smith.doc I CITY OF MUSKEGON ( DANGEROUS BUILDING INSPECTION REPORT 1878 Smith (INTERIOR INSPECTION) 10/22101 Inspection noted: 1. Front porch unstable; needs guardrail to code. Deck joists unstable over span joists. 2. No landing or steps at back slider. 3. Addition on home constructed without inspections. Improper footings, walls, headers. Rafters on both homes cut away with no lateral suppoti for either structure on the roof system. The addition must be totally removed and constructed to code. 4. All electrical must be brought up to code. 5. Plumbing requires a licensed contractor. 6. Water and sewer lines are not in good acceptable condition. 7. Mechanical requires a licensed contractor. 8. Chimney needs a liner. 9. Furnace needs to be tested. 10. Duct work is in poor shape. 11. All gas piping needs to be tested. BASED UPON MY RECENT INSPECTION OF THE ABOVE PROPERTY, I HAVE DETERMINED THAT THE STRUCTURE MEETS THE DEFINITION OF A DANGEROUS AND/OR SUBSTANDARD BUILDING AS SET FORTH IN SECTION 4-23 OF THE MUSKEGON CITY CODE. 10-31-01 DATE F:\lnspcctions\Gra binski _ Lo,-,ainc\ \I' ord\DA NGERO\JS B\JILl)ING INSPECT! ON REl'ORTS\STANDARD FORMS\1878 Smith interior.doc { CITY OF MUSKEGON CITY OF MUSKEGON HOUSING (BUILDING) BOARD OF APPEALS NOTICE OF HEARING Date: September 24, 2001 Address of the Property: 1878 Smith, Muskegon, Michigan Description of the Structure: TO:. Allan Blood, 2170 Becker Rd. Muskegon, MI 49445 [Name & Address of Owner) None Names & Addresses of Other Interested Parties) Please take notice that on Thursdav, October 4, 2001 , the City of Muskegon Housing Board of Appeals will hold a hearing at 933 Tenace, Muskegon, MI at 5:30 o'clock p.m, and at the said hearing consider whether or not the following structure should be detem1ined to be dangerous, substandard and a nuisance, and demolished, or repaired. The reason for this hearing is that you have not complied with the Notice and Order to Repair or Demolish a Structure issued by the City of Muskegon Building Inspection Department on 5/31/01. · At the hearing on Thursday, October 4 , 2001 , at 5:30 o'clock p.m., at the Muskegon City Hall, 933 Tenace Street, Muskegon, Michigan, you may appear and present any relevant evidence to the Housing Board of Appeals and have counsel of your choice present, if you desire, to show cause why the structure should not be allowed or ordered demolished. . ON B"t:t:i_~ F MUSKEGO~JG~~Jl~,:EPARTMENT, ~~ OF APPEALS By-1-------------------- bcrt B. Grabinski, Fire Marshal/Inspection Services F:IINSPECTIONSIGRABINSK\_LORRAINEIWORDIHBA MEETINGSISTANDARD FORMSINOTICE OF HBA HEARING.DOC ( CITY OF MUSKEGON NOTICE AND ORDER TO REPAIR OR REMOVE (DEMOLISH) A STRUCTURE DATE: May 31, 2001 Address of the Property: 1878 Smith, Muskegon, Michigan Description of the Structure: Sub Div of part of Lot I Blk 1 RP Eastons 2"" Sub Div Paii of Sec 32 T l0NR 16 WLot20Blk 1 TO: Alan L. Blood & Delores M Bartels, 1878 Smith St. Muskegon, MI 49442 [Name & Address of Owner] The Building Inspection Depa1iment of the City of Muskegon has determined that the structures above described are dangerous, substandard, and constitute a nuisance in violation of the Dangerous Buildings Ordinance of the City. You are hereby notified that the City will proceed to demolish or cause the demolition and removal of the said structure unless you accomplish the actions indicated below within the time limits indicated (only one to be checked): 1. X Obtain the issuance of all pe1111its required to accomplish the repair of the structure defects listed in the attached schedule within 30 days of this notice. All repairs shall be accomplished within the times set forth in the permits. All work must be physically commenced within 30 days of the date of this notice. 2. _ __ Obtain the issuance of the appropriate permit for the demolition of structures within 30 days, and accomplish the demolition thereof within 60 days of this notice. The conditions which cause the said structures to be dangerous, substandard and a nuisance are listed in the attached schedule. F: \Inspections\Grabinski _ LmTaine\Word\STAND ARD FORMS\Inspections Department Notice and Order.doc Page I of3 ( FAILURE TO COMPLY After 30 days from mailing this notice, if you have not complied with this notice, a hearing will be scheduled before the City of Muskegon Housing Board of Appeals for the purpose of enforcing this notice and order and instituting City action to remove the structure. You will receive notice of that hearing. You may appear and present any relevant evidence to the Housing Board of Appeals and have counsel of your choice present, if you desire. You will have the opportunity to show cause why the structure shall not be ordered demolished. SCHEDULE OF CONDITIONS The following conditions are present at the structure at 1878 Smith, Muskegon, Michigan, and cause said structure to be a dangerous or substandard building and a public nuisance. Please see the attached inspection report CITY OF MUSKEGON INSPECTION DEPARTMENT ~--., r 231/724-6703 FAX/722-1214 ( Aueuor 231/724-6708 FAxn26-5l81 Cemetery 231/724-6783 FAX/726-5617 Chi! Sen-ice 231/724-6716 FAxn24---4405 West Mlchlgan's Shoreline City Clerk 231/724-6705 FAX1724-4178 Comm. & Neigh, Services 231/724-6717 October 8, 2001 FAX1726-2501 Engineering Alan & Delores Blood 231/724-6707 FAX1727-6904 2170 Becker Rd. Muskegon, Ml 49445 Finance 231/724-6713 FAxn24-6768 Re: 1878 Smith St. Fire Dept. 231/724-6792 FAX/724-6985 Dear Mr. & Mrs. Blood: Income Tax 231/724-6770 On October 5, 2001 the Housing Board of Appeals heard your case on the above F AX/724-6768 structure. Info. Systems 231/724-6744 The board's determination on this case was to table it for 30 days to allow you FAxn22-4301 time to come into this office and submit an agreeable time line for repairs and Leisure Service 231/724-6704 schedule an interior inspection with the building, electrical, and plumbing FAX/724-1196 inspectors. Manager's Office 231/724-6724 If you have any questions, please contact this office at (231) 724-6715. FAX/722-1214 1~W Mayor's Office 231/724-6701 FAX/722-1214 I nspectlon Services 231/724-6715 FAX1726-2501 Robert B. Grabinski Planning/Zoning 231/724-6702 Fire Marshal/Inspection Services FAX1714-6790 RBG/lg Police Dept. 231/724-6750 FAX1722-5140 Public Works 231/724-4100 F AX/722-4188 Treasurer 231/724-6720 FAX/724-6768 W11tcr Dilling Dept. 231/724-6718 FAX/724--{;768 Water Flltratlon 231/724-4106 FAX1755-5290 City of Muskegon, 933 Terrace Street, P.O. Box 536, Muskegon, MI 49443-0536 ( CITY OF MUSKEGON CITY OF MUSKEGON HOUSING (BUILDING) BOARD OF APPEALS NOTICE OF HEARING Date: October 18, 2001 Address of the Property: 1878 Smith, Muskegon MI Description of the Structure: Sub Div of part of Lot 1 Blk 1 RP Eastons 2"ct Sub Div Part of Sec 32 To 10 N R 16 W Lot 20 Block 1 TO: Alan & Delores Blood, 2170 Becker Rd. Muskegon, MI 49445 [Name & Address of Owner] None Names & Addresses of Other Interested Parties] Please take notice that on Thursday, November 1, 2001 , the City of Muskegon Housing Board of Appeals will hold a hearing at 933 Terrace, Muskegon, MI at 5:30 o'clock p.m, and at the said hearing consider whether or not the following structure should be determined to be dangerous, substandard and a nuisance, and demolished, or repaired. The reason for this hearing is that you have not complied with the Notice and Order to Repair or De1:nolish a Structure issued by the City of Muskegon Building Inspection Department 011 5/31/01. At the hearing on Thursday, November I , 2001 , at 5:30 o'clock p.m., at the Muskegon City Hall, 933 Terrace Street, Muskegon, Michigan, you may appear and present any relevant evidence to the Housing Board of Appeals and have counsel of your choice present, if you desire, to show cause why the structure should not be allowed or ordered demolished. DEPARTMENT, D OF APPEALS By-+----------------- Robert B. Grabinski, Fire Marshal/Inspection Services F:\INSPECTIONS\GRABINSKI_LORRAINE\WORDIHBA MEETINGS\STANDARO FORMS\NOTICE OF HBA HEARING.DOC ( CITY OF MUSKEGON CITY OF MUSKEGON HOUSING (BUILDING) BOARD OF APPEALS Date: November 5, 2001 To: Alan & Delores Blood, 2170 Becker Rd. Muskegon, Ml 49445 Owners Name & Address None Names & Addresses of Other Interested Parties ORDER TO DEMOLISH STRUCTURE The Housing Board of Appeals, having received evidence at a scheduled and noticed meeting held on Thursday, November 1, 2001, does hereby order that the following structure(s) located at 1878 Smith Muskegon, Michigan, shall be demolished for the reason that the said structure or structures are found, based upon the evidence before the Board of Appeals, to be dangerous, substandard and a public nuisance. The owners or persons interested shall apply for the required permits to demolish the structure(s) within 30 days from the final determination to concur and demolish, if it is made, by the City Commission. Demolition shall be accomplished no later than 60 days after a concurrence by the City Commission. The director of inspections is ordered to place before the Muskegon City Commission on December 11, 2001, this order and the record in this case to seek concurrence by the City Commission with the decision of this board, and further to give notice to the owner and interested parties of the date and time when this matter shall be considered by the City Commission. This order is not final until concurred with by the City Commission. F:\INSPECTIONS\GRABINSKI_LORRAINE\WORD\HBA MEETINGS\STANDARD FORMS\ORDER TO DEMOLISH.DOC ( NOTICE TO OWNER AND INTERESTED PARTIES Please take notice that this decision of the Housing Board of Appeals will be presented to the City Commission of the City of Muskegon on the date and at a time to be noticed to you by the Director of Inspections. You are hereby notified that you will have an opportunity to appear before the said City Commission at that time and to present any and all evidence or matters relevant to the issue of demolition or repair of the said structures. This order of the Housing Board of Appeals is not final, but will become final if and when the City Commission has considered the record and this order, and has concurred. The City Commission may concur with this order, or disapprove or modify the order. FOR THE HOUSING BOARD OF APPEALS: ~•.1:g rl.•t!l ~ r t B. Grabinski, Director of Inspections F:\INSPECTIONS\GRABINSKI_LORRAINE\WORD\HBA MEETINGS\STANDARD FORMS\ORDER TO DEMOLISH.DOC ( NOTICE OF HEARING BEFORE THE CITY COMMISSION DATE: January 9, 2002 1878 Smith (Address of Property) TO: All owners and interested parties: Alan & Delores Blood. 2170 Becker Rd. Muskegon, Ml 49445 (Name of Owner) None (Other interested parties) On November 1. 2002, the Muskegon Housing Board of Appeals made a determination that the subject property is sub-standard, a public nuisance and a dangerous building under the City Code and ordered that it be repaired or demolished. The City Commission will hold a hearing on January 22, 2002, to consider the above decision of the Housing Board of Appeals. You may appear at this hearing at 5:30 p.m. on January 22, 2002 , at the Muskegon City Hall, 933 Tenace Street, Muskegon, Michigan, with counsel, if you desire, to present any revclent evidence and arguments concerning the decision to demolish the above structures. By~-+-------------~ Robert B. Grabinski, Director of Inspections F:\INSPECTIONS\GRABINSKI_LORRAINEIWORDICC MEETINGSISTANDARD FORMSINOTICE OF CITY COMMISSION HEARING.DOC Case# 99-39 - 896 Pine St. - Leath Furniture, 4370 Peachtree Rd. NE, Atla , GA 30319 No one wa · attendance to represent this case. Mr. Grabins gave a history of the case. It is acant piece of property. We have not he back from the owner. It is back l:l re the board because the address as previously noted as 902 Pine, which is the tique store. We now have t correct address and have notified the appropn party. Motion: Jerry Bever, supported by recommendation. A roll cal vote was taken: AYES: EXCUSED: Greg Borgman Randy Mackie John Warner Jerry Bever Fred Nielse The motion carried. Case #01-014 - 1878 Smith St. - Alan & Delores Blood, 2170 Becker Rd., Muskegon Mrs. Blood was present to represent this property. She stated that they had not received any paperwork until the notice for the HBA hearing. They have been working on the property, inside and out and their intention is to repair it and then either rent it out or sell. Mr. Grabinski stated because of their address change, and not receiving the Notice and Order to repair he would like to give them time to come into the office and see the list of repairs needed to be done. Staff recommendation: Table this case for 30 days to allow owners time to come into office and submit time line and schedule interior inspection. Motion: Motion made by Randy Mackie, supported by John Warner to support staff's recommendation. A roll cal vote was taken: AYES: NAYES: EXCUSED: ABSENT: Greg Borgman Clinton Todd Randy Mackie Nick Kroes Fred Nielsen John Warner Jerry Bever The motion carried. I-IBA Minutes 11/01 The motion carried. Case #01-014 - 1878 Smith St. - Alan & Delores Blood, 2170 Becker Rd., Muskegon Mrs. Blood was present to represent this case. She stated that she has not received a list of repairs that need to be done. The interior inspection was conducted on October 22, 2001. It was just typed up yesterday. There are 11 items on the inspection report. Mrs. Blood was given a copy of the inspection report at the meeting. Mr. Grabinski read through the list on the report. He stated that the addition has major problems. There is no record of permits or inspections for it also. The footings, walls, headers, rafters are incorrect. There is a danger of collapse on both roof systems. It needs to be totally removed and constructed to code. (the addition) This case was discussed in the office and staff feels there is no choice at this point other than to declare substandard, a public nuisance, unsafe, dangerous building and forward to city commission for their concurrence. Motion: Motion made by Randy Mackie, supported by Nick Kroes to support staff's recommendation. A roll cal vote was taken: AYES: NAYES: EXCUSED: ABSENT: Greg Borgman Randy Mackie John Warner Jerry Bever Fred Nielsen Nick Kroes Clinton Todd The motion carried. Case #01-026 - 1133 W. Western Ave. Kirksey Investment , Western Ave. skegon ,;;.,~e had a hand out for each repaired so far and what future ve been replaced and Mr. Grabinski state at the work was done after the last HBA meeting without not aware that any progress had been made. Mr. Kirksey 5 of 8
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