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CITY OF MUSKEGON
CITY COMMISSION MEETING
JUNE 11, 2019 @ 5:30 P.M.
MUSKEGON CITY COMMISSION CHAMBERS
933 TERRACE STREET, MUSKEGON, MI 49440
AGENDA
□ CALL TO ORDER:
□ PRAYER:
□ PLEDGE OF ALLEGIANCE:
□ ROLL CALL:
□ HONORS AND AWARDS:
A. Recognition of Spring 2019 Citizen’s Academy Graduates
□ INTRODUCTIONS/PRESENTATION:
□ CITY MANAGER’S REPORT:
□ CONSENT AGENDA:
A. Approval of Minutes City Clerk
B. Establish Business Development Manager Position
Planning Department
C. Consideration of Bids for H91843 Third Street, Merrill to Muskegon
DPW-Engineering
D. Electrical System Upgrades Design and Construction Services
DPW-Filtration
E. Fence at Elevated Tanks DPW – Filtration
F. City Hall Air Conditioners Department of Public Works
G. Repayment of Reimbursement Agreement on Parcel O at Harbour 31
Finance
H. CDBG Program Administration Agreement – City of Muskegon/City of
Norton Shores Planning & Economic Development
I. 880 First Street RFP Economic Development
Page 1 of 2
J. Administrative Vehicle Leases City Manager
K. Youth Hockey Director City Manager
L. Community Relations Committee Recommendations City Clerk
□ PUBLIC HEARINGS:
□ COMMUNICATIONS:
□ UNFINISHED BUSINESS:
□ NEW BUSINESS:
□ ANY OTHER BUSINESS:
□ PUBLIC PARTICIPATION:
► Reminder: Individuals who would like to address the City Commission shall do the following:
► Fill out a request to speak form attached to the agenda or located in the back of the room.
► Submit the form to the City Clerk.
► Be recognized by the Chair.
► Step forward to the microphone.
► State name and address.
► Limit of 3 minutes to address the Commission.
► (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
□ CLOSED SESSION:
□ ADJOURNMENT:
ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS
WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE
CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724-
6705 OR TTY/TDD DIAL 7-1-1-22 TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705.
Page 2 of 2
Memorandum
To: Mayor and Commissioners
From: Frank Peterson
Re: City Commission Meeting
Date: June 6, 2019
Here is a quick outline of the items on our agendas:
Work Session:
1. After many months of work, we are prepared to move forward with Mid-Town Square
Phase Two. The project has changed slightly. Originally, it included 12 attached units as
follows:
• 4 townhouses on the south side of Monroe
• 6 townhouses on the north side of Monroe
• 1 duplex on the north side of Monroe
The final proposal eliminates the duplex and replaces it with five single-family homes –
for 15 total units. The original proposal estimated costs at $155,000 per unit
(approximately $150 per square foot). The updated project will cost a total of $2,999,230,
which is $187,451 per unit. The 20% increase in cost is reasonable, considering the
general increases in construction costs (labor and material) that we have witnessed over
the past 12-18 months.
As a comparison, these costs are similar to the $190,000-$205,000 costs anticipated in
the Port City Development proposal and that the $211,000 anticipated in the Allen Edwin
proposal.
The Dusendang proposal includes ALL COSTS – including any profits to the general
contractor or sub-contractors, all necessary permits, and all sales commissions. Of the
$2,999,230 in total costs, we have dedicated approximately $170,000 to real estate
commissions. None of the previous proposals contemplated real estate commissions.
Absent real estate commissions, the actual construction costs are $176,826 per unit.
Staff is seeking consent from Commissioners to move forward with the construction
program with Dusendang as the contractor. We would spend the next two weeks
finalizing the $3 Million loan from the State Land Bank and gearing up for groundbreaking
before the end of June.
The Brownfield initially contemplated $15,000 in reimbursement to the City on each unit.
We would need an average sale price at $170,000 per unit to meet that projection.
2. We have been in talks with a number of groups about how to best attract private
investment to the Froebel School site in a way that preserves the building. The project
has been reviewed by a number of Low Income Housing Tax Credit groups, but all have
the same concern that it is not likely eligible because of walkability concerns. We have
been working with a private company that would like to explore Historic Tax Credits for
the site, but that process could take up to a year. We would like to talk to the Commission
about how best to engage this group. We have attached a proposed timeline for their
due diligence period (note that they would repair the roof immediately to help preserve
the building in its current state).
3. We have updated the parks/streets proforma following Commission discussion last
month. The main changes are as follows:
Streets:
• Added additional segments of local streets to bring the street portion of the program up
from $10M to $13M. We added segments in almost every neighborhood. We did stick
with the original theme and focused entirely on local streets, so no major streets are
included at this time.
• The original proposal had relative parity between the neighborhoods in terms of
monetary investment on the road portion. We were not able to maintain that with the
additional projects. However, each neighborhood has a different mileage of local
streets.
Parks:
• Combined irrigation needs into a single line item and reduced total amount by ~40%.
• Added items for elimination of unused fields @ Beukema, Campbell and Seyferth
• Eliminated request for funds relative to Hartshorn Marina ($2.1M)
• Combined new parks into a single pool for allocation based on availability and need.
• Overall funding request reduced to $13M from changes above to be in parity with
streets.
4. We have prepared an OPT OUT resolution for the commission to consider. The
Commission does not have to officially OPT IN if they desire to allow the licensing of these
businesses. Additionally, in the event that the Commission determines that OPTING OUT
in not their preferred direction, staff has prepared a small zoning overlay as a subset
within the current MMFLA overlay district that focuses heavily on the very worst parts of
Sanford/Peck (like the vacant Dymet Building).
5. As follow up to our implicit bias discussion at the goal setting session, we have arranged
for the Michigan Department of Civil Rights to provide us with the proposal to provide
training to staff as well as City Commissioners. The staff would complete the training in
large groups, while the Commission training would be in a combination of small group
and one-on-one settings. The cost for the employee workshops is $5,600, while the City
Commission portion will be $3,190. The total cost for FY 2019-20 would be $8,790. If
recommended for approved, staff will work it into the draft budget prior to formal
approval.
6. The Civil Service is requesting a ballot question to amend the way the Rule-of-Three works
when making promotions. They would need City Commission approval to add it to the
ballot in November. We would like to have dialogue about that with the City Commission
prior to adding it to a later agenda.
7. We received word that John Essex is unable to exercise his option at the Ameribank
Building. Staff would like one more opportunity to find a developer via an RFP Process.
If this fails, we will likely recommend demolition in summer/fall 2020.
8. Staff will have information to release to the Commission on proposed changes to the
Commission Rules to address concerns about public comment and the flow of our
meetings. We will provide this to the Commission at the Work Session with the
expectation that Commissioners will have 30 days to review in advance of the next work
session.
Regular Session:
1. Under Presentations, we will recognize Citizen Police Academy graduates.
2. Under the Consent Agenda, we are asking the Commission to consider the following:
a. Approval of meeting minutes from the most-recent City Commission meeting.
b. Formal establishment of the Business Development Manager position. Dave
Alexander will fill the position as he transfers from the DMN to service the City
and the DDA.
c. Approval of bids for the Third Street Streetscape project.
d. Approval of electrical system improvements at the filtration plant
e. Approval of a contract to install new fencing around a number of water tower
sites.
f. Approval of the contract to replace four air conditioning units at City Hall.
g. We are seeking approval to authorize a modified repayment agreement for Parcel
O at Harbour 31. There is a buyer for this parcel that is prepared to close and
begin redevelopment of the site. The city would be writing off $18,554.93 and the
buyer would be paying $33,942.83.
h. We are seeking approval of the CDBG administration agreement with the City of
Norton Shores. This has been in place for a number of years.
i. We are seeking formal approval to issue the RFP for the Ameribank Building.
j. We are seeking permission to lease two 2019 GMC Acadia sport utility vehicles
from Betten Baker Muskegon. These two vehicles will service all city hall
employees and replace four older vehicles. We will retain our NEWEST
administrative vehicle (the 2008 Chevrolet Impala), but all other city hall
administration vehicles will be sent to auction. The City will put a $5,000 down
payment on each vehicle and receive a $4,000 rebate on each vehicle. The 36-
month leases would cost the city $386.73 per month – for a total cost of
$18,922.28 per vehicle.
k. We are seeking approval of a Youth Hockey Director Agreement. Staff and Junior
Jack’s board jointly selected Bill Zalba to replace the outgoing hockey director. The
arena has historically employed this position. The Junior Jacks organization will
contribute $200 per player to help offset these costs (as well as costs associated
with Peak). The previous position cost the city approximately $48,000 annually in
salaries and benefits. Compared to the previous position, the new agreement
should save the city/arena more than $20,000 annually. As the Junior Jack’s
programming grows, so will our income from the team. The team would need to
grow to 125 players to completely offset the cost; we expect 100-125 players this
coming season.
Let me know if you have any questions/comments/concerns
Frank
Date: June 5, 2019
To: Honorable Mayor and City Commissioners
From: Ann Marie Meisch, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve the May 28, 2019 Regular Meeting
minutes.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
CITY OF MUSKEGON
CITY COMMISSION MEETING
MAY 28, 2019 @ 5:30 P.M.
MUSKEGON CITY COMMISSION CHAMBERS
933 TERRACE STREET, MUSKEGON, MI 49440
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, May 28, 2019, Reverend
Michael Fedewa, St. Paul’s Episcopal Church, opened the meeting with prayer,
after which the Commission and public recited the Pledge of Allegiance to the
Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners
Ken Johnson, Byron Turnquist, Debra Warren, Dan Rinsema-Sybenga, and Willie
German, Jr., City Manager Frank Peterson, City Attorney John Schrier, and City
Clerk Ann Meisch.
2019-41 CONSENT AGENDA:
A. Approval of Minutes City Clerk
SUMMARY OF REQUEST: To approve minutes of the May 13, 2019 Worksession
and May 14, 2019 Regular Meeting.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval of the minutes.
C. Aggregates, Highway Maintenance Materials and Concrete Department
of Public Works
SUMMARY OF REQUEST:
Award supply of Calcium Chloride 38% (road brine) and 32% (winter salting) to
Great Lakes Chloride
Award bid to supply bituminous products (Base and Top) to Asphalt Paving, Inc.
Award bid to supply Sylvax patching material to Unique Paving Materials
Award bid to supply AE-90 Asphalt Emulsions to Bit-Mat Products
Award bid for crack sealant to Surface Coatings, Co.
Page 1 of 8
Award bid to supply H1/32FA limestone chip blend to Verplank Trucking
Company
Award bid to supply road slag to Yellow Rose Transport
Award bid to supply road gravel to Yellow Rose Transport and Verplank
Award bid to supply 2NS sand to Verplank Trucking Company
Award bid to supply screened top soil to Accurate Excavators
Award bid to supply fill sand to Accurate Excavators
Award bid to supply concrete mix to Port City Redi-Mix
FINANCIAL IMPACT: $516,030.00
BUDGET ACTION REQUIRED: None; funds appropriated in several budgets.
STAFF RECOMMENDATION: Recommend approval of bids as outlined in the
Summary of Request.
D. Contract for Mowing, Trash, and Brush Pickup Public Safety
SUMMARY OF REQUEST: The City of Muskegon had requested contract fee
proposals for mowing, trash, and brush clean up on both private and public
properties throughout the City of Muskegon for a three (3) year limit with the
option to be extended one (1) year upon mutual agreement from both parties
with a 60-day notice before expiration of the contract.
This request resulted in two submissions from area contractors to perform the
services needed. Because of the varying process, we would like to recommend
that a three (3) year contract be awarded to Earth Creations LLC with the
option to extend one (1) year upon mutual agreement.
Earth Creations LLC has served as the contractor for these services for the past
11 years; they have worked diligently and seamlessly with the City of Muskegon.
The rates Earth Creations have applied to this bid are higher than in previous
years due to increased costs in insurance, equipment, and labor. Awarding
contract as indicated would also be accepting the lowest bidder.
FINANCIAL IMPACT: Funds budgeted for this activity.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve a three (3) year contract with Earth
Creations, LLC.
H. Zoning Ordinance Amendment – Critical Dunes Planning & Economic
Development
SUMMARY OF REQUEST: Staff initiated request to amend section 2310 of the
zoning ordinance to make several changes to the critical dune ordinance.
FINANCIAL IMPACT: None
Page 2 of 8
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the zoning ordinance amendment.
COMMITTEE RECOMMENDATION: The Planning Commission unanimously
recommended approval of the request at their May 16 meeting.
Motion by Commissioner German, second by Vice Mayor Hood, to approve the
consent agenda as presented, except items B, E, F, and G.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson,
Gawron, and Hood
Nays: None
MOTION PASSES
2019-42 ITEMS REMOVED FROM CONSENT:
B. Authorization to Sign Community Housing Development Organization
(CHDO) Agreements Community & Neighborhood Services
SUMMARY OF REQUEST: To direct the Mayor and City Clerk to sign the
approved agreement for the City’s CHDO Reserve and Operating Funds for
Bethany Housing Ministries, Inc., doing business as Community enCompass.
Community enCompass, has proposed to build a multi-family home, located at
480 Houston in the Nelson Neighborhood. The total budget for this project is
$108,000. Community eCcompass has been allocated $100,000 (CHDO Reserve)
and $8,000 (CHDO Operating), in HOME funds to assist in the completion of this
home. Community enCompass will be providing decent affordable housing
within the City of Muskegon.
After the Mayor and Clerk sign the contracts, the CNS office will retain one copy
for our files and a copy will be supplied to Community enCompass for their
records.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: HOME Funds prior to 2018.
STAFF RECOMMENDATION: To direct the Mayor and Clerk to sign the
agreements.
Motion by Vice Mayor Hood, second by Commissioner Hood, to direct the
Mayor and Clerk to sign Community Housing Development Organization
Agreement for Bethany Housing Ministries, Inc., DBA Community enCompass.
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
Hood, and Warren
Nays: None
MOTION PASSES
Page 3 of 8
E. Halaula Hawaiian Ice Shack Concession/Business Contract for City of
Muskegon Parks Department of Public Works
SUMMARY OF REQUEST: Staff is asking permission to enter into a seasonal
contractual agreement for 2019 with Kim Fegel of “Halaula Hawaiian Ice Shack”
at Pere Marquette Park, Margaret Drake Park, and Kruse Park, located within the
City of Muskegon, to sell various items, as stated in their proposal, from a mobile
concession.
FINANCIAL IMPACT: Concession revenue is $1,000 plus 5% of gross receipts.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Enter into a seasonal Concession/Business
contractual agreement, for 2019, with Kim Fegel of “Halaula Hawaiian Ice
Shack”
Motion by Commissioner Johnson, second by Commissioner Warren, to enter
into a seasonal Concession/Business contractual agreement for 2019 with Kim
Fegel of Halaula Hawaiian Ice Shack.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, Hood,
Warren, and German
Nays: None
MOTION PASSES
F. Trespassing Ordinance (Amendment) Public Safety
SUMMARY OF REQUEST: The Director of Public Safety requests the Commission
consider amending the City of Muskegon Trespassing Ordinance to reflect the
change in the new State Law (MCL 750.552), which has been amended from a
93 day misdemeanor with a maximum fine of $500.00 to a reduced penalty.
A city ordinance cannot exceed the State Law penalty and/or fine schedule,
this adjustment will align our trespassing ordinance and bring our local law into
compliance with the statute. The city’s penalty and fine for trespassing would be
reduced to a 30 day misdemeanor and/or a fine of $250.00.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the reduced penalty to comply with
State Law.
Motion by Commissioner German, second by Commissioner Rinsema-Sybenga,
to approve the ordinance amendment reducing the penalty to comply with
State Law.
ROLL VOTE: Ayes: Turnquist, Johnson, Gawron, Hood, Warren, German, and
Rinsema-Sybenga
Page 4 of 8
Nays: None
MOTION PASSES
G. Disorderly Conduct Ordinance (Amendment) Public Safety
SUMMARY OF REQUEST: The Director of Public Safety requests the Commission
consider the amendment to 54-101 (Disorderly Conduct Ordinance) Subsection
(a.3) amplifying the sound produced by a radio or other electronic device from
a motor vehicle (public place, roadway, or park).
This adjustment will define a violation for amplified sound being produced in
such a manner to be plainly audible at a distance 50 feet from the location of
said motor vehicle. A person who violates 54-101 (a.3) shall be responsible for a
civil infraction.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the amendment to the Disorderly
Conduct Ordinance (54-101 a.3).
Motion by Commissioner Johnson, second by Commissioner Warren, to approve
the ordinance amendment to the Disorderly Conduct Ordinance (54-101 a.3).
ROLL VOTE: Ayes: Johnson, Gawron, Hood, Warren, German, Rinsema-Sybenga,
and Turnquist
Nays: None
MOTION PASSES
2019-43 NEW BUSINESS:
A. Amendment to the Form Based Code Section of the Zoning Ordinance
Planning & Economic Development
SUMMARY OF REQUEST: Staff initiated request to amend the form based code
section of the zoning ordinance to create new context areas for Lakeside.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the zoning ordinance amendment.
COMMITTEE RECOMMENDATION: The Planning Commission unanimously
recommended approval of the request at their May 16 meeting.
Motion by Commissioner Warren, second by Commissioner Rinsema-Sybenga,
to approve the zoning ordinance amendment.
ROLL VOTE: Ayes: Gawron, Hood, Warren, German, Rinsema-Sybenga,
Turnquist, and Johnson
Page 5 of 8
Nays: None
MOTION PASSES
B. Rezoning of Several Parcels in the Lakeside Neighborhood Planning &
Economic Development
SUMMARY OF REQUEST: Staff initiated request to rezone several properties in
Lakeside to Form Based Code.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Staff recommends approval of the rezonings.
COMMITTEE RECOMMENDATION: The Planning Commission unanimously
recommended approval of the rezonings, contingent upon the approval of the
zoning ordinance amendment by City Commission.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Warren,
to approve the zoning ordinance amendment.
ROLL VOTE: Ayes: Hood, Warren, German, Rinsema-Sybenga, Turnquist,
Johnson, and Gawron
Nays: None
MOTION PASSES
C. 2019 CDBG/HOME Budget Recommendations Community &
Neighborhood Services
SUMMARY OF REQUEST: To approve the 2019 Budget Recommendations for
CDBG/HOME Allocations.
FINANCIAL IMPACT: Budget will be published for release of funds request.
BUDGET ACTION REQUIRED: To finalize the budget for the CNS department
and direct staff to publish approved 2019 CDBG/HOME Allocation and Budget
for Release of Funds and Environmental Review of Projects.
STAFF RECOMMENDATION: To approve the 2019 CDBG and HOME Budgets.
COMMITTEE RECOMMENDATION: The Citizens District Council has made their
recommendations.
Motion by Commissioner Rinsema-Sybenga, second by Vice Mayor Hood, to
approve the staff recommended 2019 CDBG and HOME budgets.
Motion to amend the staff recommended budget to remove $30,000 from
Skate Parks, add $25,000 to Priority Home Repair, and add $5,000 to
Sidewalks.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson,
Page 6 of 8
Gawron, and Hood
Nays: None
MOTION PASSES
ROLL VOTE ON ORIGINAL MOTION W/ AMENDMENTS:
ROLL VOTE: Ayes: German, Rinsema-Sybenga, Turnquist, Johnson, Gawron,
Hood, and Warren
Nays: None
MOTION PASSES
D. Convention Center Development Agreement Changes City Manager
SUMMARY OF REQUEST: City Staff is seeking approval to accept the following
proposed changes to the Convention Center Development Agreement.
1. Extend the requirement for Parkland Acquisitions Two, LLC to levy the 4%
self-assessment to December 31, 2050, or the expiration of the convention
center debt, whichever is sooner;
2. Reduce the minimum square footage of the multi-purpose hall in the
Convention Center to 17,500 square feet;
3. Remove any requirements that contractors pay their employees
prevailing wages.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To accept the changes and authorize the
manager to proceed with the development, as amended.
Motion by Commissioner Rinsema-Sybenga, second by Commissioner Warren,
to accept the changes and authorize the manager to proceed with the
development as amended.
ROLL VOTE: Ayes: Rinsema-Sybenga, Turnquist, Johnson, Gawron, and Hood
Nays: Warren and German
MOTION PASSES
E. Sale of City Property at 1246 Fifth, 1252 Fifth, and 1258 Fifth Planning &
Economic Development
SUMMARY OF REQUEST: Staff is seeking approval to sell the three vacant parcels
at 1246, 1252, and 1258 Fifth Street to West Urban Properties, LLC, a Michigan
Domestic Limited Liability Company. These parcels are zoned R-3 (Single-Family
Residential). The parcels will be combined then split into two parcels with a
single-family home being constructed on each.
Page 7 of 8
FINANCIAL IMPACT: Staff recommends a sale price of $3,600.
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: Approval and signature of the purchase
agreement, resolution, and deed.
Motion by Commissioner Turnquist, second by Commissioner Rinsema-Sybenga,
approve the purchase agreement and resolution.
ROLL VOTE: Ayes: Gawron, Hood, Warren, German, Rinsema-Sybenga, Turnquist,
and Johnson
Nays: None
MOTION PASSES
2019-44 ANY OTHER BUSINESS:
Commissioner Turnquist would like to know what has happened with the sand
pile that has been at Pere Marquette in the past.
Commissioner German has spoken with residents about a road project to take
place in the area of Marsh and Walton near Wood Street.
Motion by Commissioner German, second by Vice Mayor Hood, to amend the
design for the Marsh/Walton project, maintaining the connection to Wood Street
and to authorize funds to pave and keep the road open.
ROLL VOTE: Ayes: Warren, German, Rinsema-Sybenga, Turnquist, Johnson,
Gawron, and Hood
Nays: None
MOTION PASSES
Commissioner Johnson raised the topic of addition of public comment to the
top of the agenda. A meeting will be scheduled to review Commission rules.
Commissioner Warren asked about CRC meetings being held out in the
community.
PUBLIC PARTICIPATION: Public Comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 9:20 p.m.
Page 8 of 8
Date: 6/11/2019
To: Honorable Mayor and City Commissioners
From: Planning Department
RE: Establish Business Development Manager Position
SUMMARY OF REQUEST:
Approve the establishment of a position for a Business Development Manager and hire
Dave Alexander for the position. The purpose of the position is to develop the city’s
commercial districts through attraction of investment, support of existing businesses,
assistance with events, and promotion of the city. The manager will serve as staff
liaison to the Downtown Development Authority, the Downtown Muskegon Business
Improvement District, the Downtown Muskegon Development Corporation, and the
Lakeside Business District.
Now that our Downtown Development Authority has steady income, there is a
duplication of efforts between the DDA and Downtown Muskegon Now. Both boards
have agreed to combine, and the DMN board will be dissolved on June 30, 2019.
Dave’s work to promote downtown will continue as a city employee.
The job description is on the agenda for the June 10 Civil Service Commission meeting.
FINANCIAL IMPACT:
None. The salary for this position will be covered by the DDA and BID.
BUDGET ACTION REQUIRED:
Included in proposed budget for 2019/2020 fiscal year.
STAFF RECOMMENDATION:
Approve the new position and hire Dave Alexander to fill it.
CITY OF MUSKEGON
JOB DESCRIPTION
BUSINESS DEVELOPMENT MANAGER
Supervised By: Development Services Director
Supervises: N/A
Position Summary:
Under the general supervision of the Development Services Director, develops the city’s commercial
districts through attraction of investment, support of existing businesses, assistance with events, and
promotion of the city. The manager will serve as staff liaison to the Downtown Development Authority,
the Downtown Muskegon Business Improvement District, the Downtown Muskegon Development
Corporation, and the Lakeside Business District.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not
include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be
able to perform each essential function satisfactorily.
1. Serves as the primary contact for development in the downtown and primary business corridors.
Develops productive working relationships to provide quality customer service to local
government, business owners, property owners, state agencies, citizens, stakeholders, elected
officials and other employees.
2. Serves as staff liaison to the Downtown Development Authority, the Downtown Muskegon
Business Improvement District, the Downtown Muskegon Development Corporation, and the
Lakeside Business District.
3. Acts as strategic partner within the City’s economic development team, working with the business
community to implement economic development programs, projects and partnerships in the
business corridors.
4. Works with and supports City public and private organizations including but not limited to business
and industry interests, local public officials, economic development agencies, regional entities,
state agencies, and the community in general.
5. Develops and implements marketing and promotional material to spur economic development in
the downtown and primary business corridors. Evaluates effectiveness and recommend actions
for improvement as necessary.
6. Advises and assists the City Manager, City Commissioners, Planning Commissioners, Downtown
Development Authority, and Division Heads on economic development strategies and related
matters.
7. Assists in the development of DDA’s annual budget and monitors revenues and expenditures
throughout the fiscal year. Reviews funding requests presented to the DDA and makes
recommendations to the board.
8. Develops and recommends financing strategies for various forms of public and private
development.
9. Prepares and presents reports and agenda items regarding various economic development and
redevelopment programs and projects for the DDA, City Commissioners, Planning
Commissioners and various committees and advisory boards. Attends and participates in other
public meetings as required.
10. Conducts business information research and analysis, and interprets fiscal, demographic, market
and other business related economic data. Monitors business trends which have the potential of
impacting local government, and local business and supporting new business development.
11. Responds to inquiries from local government, businesses, and the general public, including
explaining rules, regulations, policies, procedures, and addressing issues concerning tax
incentives, local companies, sites and infrastructure.
12. Prepares and processes grant applications. Monitors and implements grant funding for City
programs in the area of redevelopment. Reports on grant funding activities according to
applicable grant regulations.
13. Attends various conferences, events and trade shows to provide information to site coordinators
and corporate real estate professionals on various City economic development programs,
incentives and available properties.
14. Assists in creation/revision of material for the Downtown Muskegon website, and provides
guidance in the creation of collateral materials for economic development purposes.
15. Performs other related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to
perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities
to perform the job.
• Possess a Bachelor’s degree from an accredited college or university.
• A minimum of three (3) years of directly related experience in economic development, business
attraction and/or development research, community development planning, local government
management, or a related field.
• Knowledge of the principles and practices of economic development strategies, knowledge of
public policy theory, public policy analysis techniques, and program evaluation techniques.
• Knowledge of the principles and practices of modern public administration particularly with
local/municipal government and its functions and services including budgetary and administrative
systems.
• Skill in using personal computers (particularly spreadsheets and database software to conduct
statistical analyses), phone equipment, copy machines and fax machines.
• Ability to manage records, ability to establish and maintain effective working relationships with
other county personnel and officials, ability to write complete, clear and concise reports, ability to
identify and analyze procedural problems.
• Ability to effectively present information orally and in writing, displays excellent interpersonal skills
and awareness of controversial and/or sensitive issues.
• Ability to work effectively with government officials and the general public and provide good
customer service.
• State of Michigan Vehicle Operator’s License, a satisfactory driving record, and the ability to
maintain one throughout employment.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in an office setting with a controlled
climate where they sit and work on a computer, communicate by telephone, email or in person, and move
around the office to travel to other locations. The employee must occasionally work outside the office
and may need to lift and/or move items of light weight. The noise level in the work environment is usually
quiet.
While performing the duties of this job, the employee is occasionally required to travel to various locations
within the City and work outside the office at field sites to inspect various properties and other works in
progress. This may require the employee to traverse uneven ground, stand, walk, stoop, kneel, crouch,
or crawl, and encounter fumes, dust, chemicals or other hazardous materials and equipment. The
employee is occasionally exposed to adverse weather conditions, loud noises, or moving mechanical
parts. The noise level in the work environment is usually quiet, and may be loud in field situations.
Date: June 11, 2019
To: Honorable Mayor and City Commissioners
From: DPW-Engineering
RE: Consideration of Bids for:
H91843 THIRD ST., MERRILL TO MUSKEGON
SUMMARY OF REQUEST:
To Award above referenced project to Jackson-Merkey Contracting, Inc. since they were
the lowest responsible bidder with a total bid price of $825,867.05
Three (3) bids were submitted for this project as follows:
Jackson-Merkey ..................................... $825,867.05
K&R, Inc. ................................................ $857,061.35
McCormick Sand .................................... $882,088.75
FINANCIAL IMPACT:
$825,867.05
BUDGET ACTION REQUIRED:
Project is included in the 19/20 Capital Budget. Reforecast may be needed to address
final project cost.
STAFF RECOMMENDATION:
Award the contract to Jackson-Merkey Contractors, Inc.
O:\CLERK\Common\Word\Agenda Items for Next Meeting\2019\061119\04a_CONAWA 6-11-19.doc
BID TABULATION
City of Muskegon Project Engineer: JDB Date: 6/4/2019
Egineering Department Project Number: H 91843
Project description: Third St., Merrill to Muskegon
Bid summary
Engineers Estimate $ 710,196.85
Jackson Merkey $ 825,867.05 *apearent low bidder
K & R, INC. $ 857,061.35
McCormick Sand $ 882,088.75
BID TABULATION
City of Muskegon Project Engineer: JDB Date: 6/4/2019
Egineering Department Project Number: H 91843
Project description: Third St., Merrill to Muskegon
Engineers Estimate Jackson Merkey K & R, INC. McCormick Sand
Line Item Pay Code Description Units Quantity Unit Price Total Unit Price Total Unit Price Total Unit Price Total
1 1500001 Mobilization, Max LSUM 1 50000 $ 50,000.00 $ 70,000.00 $ 70,000.00 $ 70,000.00 $ 70,000.00 $ 70,000.00 $ 70,000.00
2 2030015 Sewer, Rem, Less than 24 inch Ft 116 10 $ 1,160.00 $ 8.00 $ 928.00 $ 6.00 $ 696.00 $ 20.00 $ 2,320.00
3 2037050 Dr Structure, Rem, Modified Ea 6 500 $ 3,000.00 $ 285.00 $ 1,710.00 $ 250.00 $ 1,500.00 $ 650.00 $ 3,900.00
4 2040020 Curb and Gutter, Rem Ft 1752 8 $ 14,016.00 $ 5.80 $ 10,161.60 $ 5.00 $ 8,760.00 $ 8.00 $ 14,016.00
5 2040055 Sidewalk, Rem Syd 1650 8.5 $ 14,025.00 $ 7.40 $ 12,210.00 $ 9.00 $ 14,850.00 $ 13.00 $ 21,450.00
6 2047011 Pavt, Rem, Modified Syd 5660 6.5 $ 36,790.00 $ 5.10 $ 28,866.00 $ 4.75 $ 26,885.00 $ 6.00 $ 33,960.00
7 2057002 Machine Grading, Modified Sta 11 2000 $ 22,000.00 $ 2,000.00 $ 22,000.00 $ 3,225.00 $ 35,475.00 $ 4,500.00 $ 49,500.00
8 2080020 Erosion Control, Inlet Protection, Fabric Drop Ea 8 90 $ 720.00 $ 115.00 $ 920.00 $ 130.00 $ 1,040.00 $ 80.00 $ 640.00
9 3020016 Aggregate Base, 6 inch Syd 4437 6.75 $ 29,949.75 $ 7.60 $ 33,721.20 $ 9.00 $ 39,933.00 $ 10.00 $ 44,370.00
10 3060021 Maintenance Gravel, LM Cyd 60 15 $ 900.00 $ 13.00 $ 780.00 $ 35.00 $ 2,100.00 $ 15.00 $ 900.00
11 4020600 Sewer, Cl E, 12 inch, Tr Det B Ft 126 48 $ 6,048.00 $ 43.50 $ 5,481.00 $ 50.00 $ 6,300.00 $ 52.00 $ 6,552.00
12 4020602 Sewer, Cl E, 18 inch, Tr Det B Ft 35 50 $ 1,750.00 $ 57.50 $ 2,012.50 $ 70.00 $ 2,450.00 $ 60.00 $ 2,100.00
13 4020603 Sewer, Cl E, 24 inch, Tr Det B Ft 15 60 $ 900.00 $ 69.00 $ 1,035.00 $ 80.00 $ 1,200.00 $ 75.00 $ 1,125.00
14 4021202 Sewer Tap, 8 inch Ea 2 200 $ 400.00 $ 170.00 $ 340.00 $ 300.00 $ 600.00 $ 400.00 $ 800.00
15 4021203 Sewer Tap, 10 inch Ea 3 200 $ 600.00 $ 185.00 $ 555.00 $ 350.00 $ 1,050.00 $ 425.00 $ 1,275.00
16 4021204 Sewer Tap, 12 inch Ea 4 200 $ 800.00 $ 240.00 $ 960.00 $ 375.00 $ 1,500.00 $ 425.00 $ 1,700.00
17 4021206 Sewer Tap, 18 inch Ea 6 200 $ 1,200.00 $ 435.00 $ 2,610.00 $ 475.00 $ 2,850.00 $ 600.00 $ 3,600.00
18 4021207 Sewer Tap, 24 inch Ea 2 200 $ 400.00 $ 505.00 $ 1,010.00 $ 625.00 $ 1,250.00 $ 1,100.00 $ 2,200.00
19 4021230 Sewer Bulkhead, 12 inch Ea 5 125 $ 625.00 $ 300.00 $ 1,500.00 $ 250.00 $ 1,250.00 $ 250.00 $ 1,250.00
20 4027001 Sewer, CL E, 10 inch, Tr Det B Ft 30 45 $ 1,350.00 $ 38.00 $ 1,140.00 $ 55.00 $ 1,650.00 $ 48.00 $ 1,440.00
21 4027001 Sewer, PVC SDR 35, 8 inch, Tr Det B, Modified Ft 20 40 $ 800.00 $ 35.00 $ 700.00 $ 45.00 $ 900.00 $ 45.00 $ 900.00
22 4030010 Dr Structure Cover, Type B, Mod. Ea 15 450 $ 6,750.00 $ 375.00 $ 5,625.00 $ 800.00 $ 12,000.00 $ 450.00 $ 6,750.00
23 4030050 Dr Structure Cover, Type K, Mod. Ea 4 600 $ 2,400.00 $ 525.00 $ 2,100.00 $ 925.00 $ 3,700.00 $ 640.00 $ 2,560.00
24 4030200 Dr Structure, 24 inch dia Ea 1 800 $ 800.00 $ 1,430.00 $ 1,430.00 $ 900.00 $ 900.00 $ 1,700.00 $ 1,700.00
25 4030210 Dr Structure, 48 inch dia Ea 4 1500 $ 6,000.00 $ 1,890.00 $ 7,560.00 $ 1,400.00 $ 5,600.00 $ 2,300.00 $ 9,200.00
26 4030310 Dr Structure, Tap, 10 inch Ea 1 350 $ 350.00 $ 555.00 $ 555.00 $ 325.00 $ 325.00 $ 550.00 $ 550.00
27 4030312 Dr Structure, Tap, 12 inch Ea 2 350 $ 700.00 $ 555.00 $ 1,110.00 $ 350.00 $ 700.00 $ 500.00 $ 1,000.00
28 4037050 Catch Basin 2 FT ID Special Detail Ea 2 800 $ 1,600.00 $ 1,320.00 $ 2,640.00 $ 925.00 $ 1,850.00 $ 1,700.00 $ 3,400.00
29 4037050 Dr Structure, Cover, Adj, Case I, Modified Ea 18 150 $ 2,700.00 $ 550.00 $ 9,900.00 $ 725.00 $ 13,050.00 $ 900.00 $ 16,200.00
30 5010025 Hand Patching Ton 25 200 $ 5,000.00 $ 150.00 $ 3,750.00 $ 150.00 $ 3,750.00 $ 150.00 $ 3,750.00
31 5010051 HMA, 4E3, Leveling Ton 491 105 $ 51,555.00 $ 100.00 $ 49,100.00 $ 100.00 $ 49,100.00 $ 100.00 $ 49,100.00
32 5010051 HMA, 4E3, Top Ton 491 95 $ 46,645.00 $ 100.00 $ 49,100.00 $ 100.00 $ 49,100.00 $ 100.00 $ 49,100.00
33 5017010 Textured Asphalt Crosswalk Sft 600 12 $ 7,200.00 $ 14.50 $ 8,700.00 $ 14.50 $ 8,700.00 $ 20.00 $ 12,000.00
Page 2 of 4
34 8010007 Driveway, Nonreinf Conc, 8 inch, Mod. Syd 258 50 $ 12,900.00 $ 40.00 $ 10,320.00 $ 43.00 $ 11,094.00 $ 46.00 $ 11,868.00
35 8010007 Driveway, Nonreinf Conc, 8 inch, Colored and Stamped, Mod. Syd 60 100 $ 6,000.00 $ 43.00 $ 2,580.00 $ 90.00 $ 5,400.00 $ 49.00 $ 2,940.00
36 8020004 Curb, Conc, Det E4 Ft 395 12 $ 4,740.00 $ 22.00 $ 8,690.00 $ 27.00 $ 10,665.00 $ 24.00 $ 9,480.00
37 8020038 Curb and Gutter, Conc, Det F4 Ft 1834 15 $ 27,510.00 $ 13.00 $ 23,842.00 $ 17.00 $ 31,178.00 $ 15.00 $ 27,510.00
38 8030010 Detectable Warning Surface, Modified Ft 97 35 $ 3,395.00 $ 72.00 $ 6,984.00 $ 50.00 $ 4,850.00 $ 72.00 $ 6,984.00
39 8030030 Curb Ramp Opening, Conc Ft 145 22 $ 3,190.00 $ 18.00 $ 2,610.00 $ 18.00 $ 2,610.00 $ 20.00 $ 2,900.00
40 8030036 Sidewalk Ramp, Conc, 6 inch Sft 1405 6 $ 8,430.00 $ 4.00 $ 5,620.00 $ 5.00 $ 7,025.00 $ 5.00 $ 7,025.00
41 8030044 Sidewalk, Conc, 4 inch Sft 12211 4 $ 48,844.00 $ 2.45 $ 29,916.95 $ 3.25 $ 39,685.75 $ 3.25 $ 39,685.75
42 8030044 Sidewalk, Conc, 4 inch, Colored and stamped, Mod. Sft 3506 8 $ 28,048.00 $ 4.75 $ 16,653.50 $ 7.00 $ 24,542.00 $ 5.50 $ 19,283.00
43 8030047 Sidewalk, Conc, 7 inch Sft 3552 5 $ 17,760.00 $ 3.15 $ 11,188.80 $ 5.25 $ 18,648.00 $ 4.00 $ 14,208.00
44 8100370 Post, Steel, 2 lb Ft 60 5.25 $ 315.00 $ 7.00 $ 420.00 $ 7.00 $ 420.00 $ 6.50 $ 390.00
45 8100404 Sign, Type IIIA Sft 25 15 $ 375.00 $ 17.50 $ 437.50 $ 18.00 $ 450.00 $ 16.00 $ 400.00
46 8110044 Pavt Mrkg, Ovly Cold Plastic, 18 inch, Stop Bar Ft 79 7 $ 553.00 $ 8.00 $ 632.00 $ 8.00 $ 632.00 $ 8.00 $ 632.00
47 8110070 Pavt Mrkg, Ovly Cold Plastic, Rt and Lt Turn Arrow Sym Ea 1 250 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 250.00
48 8110073 Pavt Mrkg, Ovly Cold Plastic, Rt, Thru and Lt Turn Arrow Ea 1 250 $ 250.00 $ 315.00 $ 315.00 $ 315.00 $ 315.00 $ 315.00 $ 315.00
49 8110079 Pavt Mrkg, Ovly Cold Plastic, Sharrow Symbol Ea 6 200 $ 1,200.00 $ 195.00 $ 1,170.00 $ 195.00 $ 1,170.00 $ 195.00 $ 1,170.00
50 8110153 Pavt Mrkg, Sprayable Thermopl, 4 inch, White Ft 130 0.12 $ 15.60 $ 1.20 $ 156.00 $ 1.20 $ 156.00 $ 1.20 $ 156.00
51 8110154 Pavt Mrkg, Sprayable Thermopl, 4 inch, Yellow Ft 1900 0.15 $ 285.00 $ 1.20 $ 2,280.00 $ 1.20 $ 2,280.00 $ 1.20 $ 2,280.00
52 8117001 Pavt Mrkg, Polyurea, 12 inch Cross Hatching, BLUE Ft 60 2 $ 120.00 $ 3.00 $ 180.00 $ 3.00 $ 180.00 $ 3.00 $ 180.00
53 8117050 Pavt Mrkg, Ovly Cold Plastic, Parking Stall Marking, Type III, White, Mod. Ea 53 100 $ 5,300.00 $ 25.00 $ 1,325.00 $ 25.00 $ 1,325.00 $ 25.00 $ 1,325.00
54 8117050 Pavt Mrkg, Polyurea, Handicap Symbol, Blue Ea 2 300 $ 600.00 $ 65.00 $ 130.00 $ 65.00 $ 130.00 $ 65.00 $ 130.00
55 8117050 Pavt Mrkg, Polyurea, Symbol, Parking Stall, Type III, Blue, Mod. Ea 4 200 $ 800.00 $ 25.00 $ 100.00 $ 25.00 $ 100.00 $ 25.00 $ 100.00
56 8120022 Barricade, Type III, High Intensity, Lighted, Furn Ea 16 60 $ 960.00 $ 90.00 $ 1,440.00 $ 75.00 $ 1,200.00 $ 95.00 $ 1,520.00
57 8120023 Barricade, Type III, High Intensity, Lighted, Oper Ea 16 5 $ 80.00 $ 1.00 $ 16.00 $ 1.00 $ 16.00 $ 1.00 $ 16.00
58 8120026 Pedestrian Type II Barricade, Temp Ea 10 100 $ 1,000.00 $ 90.00 $ 900.00 $ 45.00 $ 450.00 $ 95.00 $ 950.00
59 8120027 Pedestrian Type II Channelizer, Temp Ft 200 4 $ 800.00 $ 15.00 $ 3,000.00 $ 5.00 $ 1,000.00 $ 15.85 $ 3,170.00
60 8120030 Channelizing Device, 42 inch, Furn Ea 25 15 $ 375.00 $ 20.00 $ 500.00 $ 18.00 $ 450.00 $ 18.00 $ 450.00
61 8120031 Channelizing Device, 42 inch, Oper Ea 25 1 $ 25.00 $ 1.00 $ 25.00 $ 0.10 $ 2.50 $ 1.00 $ 25.00
62 8120170 Minor Traf Devices LSUM 1 1000 $ 1,000.00 $ 39,150.00 $ 39,150.00 $ 16,250.00 $ 16,250.00 $ 36,600.00 $ 36,600.00
63 8120250 Plastic Drum, High Intensity, Furn Ea 60 25 $ 1,500.00 $ 20.00 $ 1,200.00 $ 20.00 $ 1,200.00 $ 18.00 $ 1,080.00
64 8120251 Plastic Drum, High Intensity, Oper Ea 60 1 $ 60.00 $ 1.00 $ 60.00 $ 0.10 $ 6.00 $ 1.00 $ 60.00
65 8120350 Sign, Type B, Temp, Prismatic, Furn Sft 522 3.75 $ 1,957.50 $ 3.50 $ 1,827.00 $ 5.00 $ 2,610.00 $ 3.00 $ 1,566.00
66 8120351 Sign, Type B, Temp, Prismatic, Oper Sft 522 1 $ 522.00 $ 1.00 $ 522.00 $ 0.10 $ 52.20 $ 1.00 $ 522.00
67 8120352 Sign, Type B, Temp, Prismatic, Special, Furn Sft 64 9 $ 576.00 $ 4.50 $ 288.00 $ 10.00 $ 640.00 $ 5.00 $ 320.00
68 8120353 Sign, Type B, Temp, Prismatic, Special, Oper Sft 64 0.5 $ 32.00 $ 1.00 $ 64.00 $ 0.10 $ 6.40 $ 1.00 $ 64.00
69 8120370 Traf Regulator Control LSUM 1 2000 $ 2,000.00 $ 4,230.00 $ 4,230.00 $ 300.00 $ 300.00 $ 100.00 $ 100.00
70 8127001 Pedestrain Barrier with Fence, Temp Ft 900 15 $ 13,500.00 $ 37.00 $ 33,300.00 $ 18.00 $ 16,200.00 $ 8.00 $ 7,200.00
71 8127001 Pedestrain Path, Temp Ft 300 6 $ 1,800.00 $ 10.00 $ 3,000.00 $ 28.00 $ 8,400.00 $ 10.00 $ 3,000.00
72 8127050 Bus Stop, Temp Ea 2 200 $ 400.00 $ 500.00 $ 1,000.00 $ 550.00 $ 1,100.00 $ 100.00 $ 200.00
Page 3 of 4
73 8127050 Pedestrain Ramp, Temp Ea 6 200 $ 1,200.00 $ 500.00 $ 3,000.00 $ 450.00 $ 2,700.00 $ 350.00 $ 2,100.00
74 8150225 Acer x freemanii Celebration, 2 inch Ea 3 300 $ 900.00 $ 800.00 $ 2,400.00 $ 675.00 $ 2,025.00 $ 434.00 $ 1,302.00
75 8153925 Ulmus Morton, 2 inch Ea 3 300 $ 900.00 $ 950.00 $ 2,850.00 $ 675.00 $ 2,025.00 $ 583.00 $ 1,749.00
76 8157050 Tree Grates Ea 5 200 $ 1,000.00 $ 825.00 $ 4,125.00 $ 1,525.00 $ 7,625.00 $ 1,000.00 $ 5,000.00
77 8160062 Topsoil Surface, Furn, 4 inch Syd 50 1.5 $ 75.00 $ 15.00 $ 750.00 $ 10.00 $ 500.00 $ 12.00 $ 600.00
78 8167011 Hydroseeding Syd 50 10 $ 500.00 $ 1.00 $ 50.00 $ 11.00 $ 550.00 $ 4.00 $ 200.00
79 8190149 Conduit, Schedule 40, 3 inch Ft 1695 5 $ 8,475.00 $ 9.90 $ 16,780.50 $ 11.00 $ 18,645.00 $ 6.00 $ 10,170.00
80 8190254 Hh, Rem Ea 11 225 $ 2,475.00 $ 245.00 $ 2,695.00 $ 200.00 $ 2,200.00 $ 130.00 $ 1,430.00
81 8230091 Hydrant, Rem Ea 3 1000 $ 3,000.00 $ 390.00 $ 1,170.00 $ 275.00 $ 825.00 $ 1,000.00 $ 3,000.00
82 8237001 Water Service, 1 inch, Copper Type K Ft 464 60 $ 27,840.00 $ 33.50 $ 15,544.00 $ 25.00 $ 11,600.00 $ 35.00 $ 16,240.00
83 8237001 Water Service, 2 inch, Copper Type K Ft 160 80 $ 12,800.00 $ 42.50 $ 6,800.00 $ 32.00 $ 5,120.00 $ 40.00 $ 6,400.00
84 8237001 Water Service, Private Property, 1 inch Ft 220 50 $ 11,000.00 $ 35.00 $ 7,700.00 $ 40.00 $ 8,800.00 $ 30.00 $ 6,600.00
85 8237001 Water Service, Private Property, 2 inch Ft 20 80 $ 1,600.00 $ 56.00 $ 1,120.00 $ 140.00 $ 2,800.00 $ 35.00 $ 700.00
86 8237001 Watermain, DI, 4 inch, Tr Det G, Modified Ft 6 65 $ 390.00 $ 105.00 $ 630.00 $ 75.00 $ 450.00 $ 45.00 $ 270.00
87 8237001 Watermain, DI, 6 inch, Tr Det G, Modified Ft 41 55 $ 2,255.00 $ 63.00 $ 2,583.00 $ 75.00 $ 3,075.00 $ 50.00 $ 2,050.00
88 8237001 Watermain, DI, 8 inch, Tr Det G, Modified Ft 1233 45 $ 55,485.00 $ 65.50 $ 80,761.50 $ 69.50 $ 85,693.50 $ 55.00 $ 67,815.00
89 8237050 Bend, 8 inch, 45 Degree, DI MJ Ea 34 300 $ 10,200.00 $ 510.00 $ 17,340.00 $ 700.00 $ 23,800.00 $ 800.00 $ 27,200.00
90 8237050 Corporation Stop, 1 inch Ea 11 200 $ 2,200.00 $ 510.00 $ 5,610.00 $ 375.00 $ 4,125.00 $ 500.00 $ 5,500.00
91 8237050 Corporation Stop, 2 inch Ea 4 300 $ 1,200.00 $ 980.00 $ 3,920.00 $ 725.00 $ 2,900.00 $ 1,100.00 $ 4,400.00
92 8237050 Curb Stop and Box, 1 inch Ea 7 200 $ 1,400.00 $ 510.00 $ 3,570.00 $ 600.00 $ 4,200.00 $ 750.00 $ 5,250.00
93 8237050 Curb Stop and Box, 2 inch Ea 4 300 $ 1,200.00 $ 935.00 $ 3,740.00 $ 900.00 $ 3,600.00 $ 1,100.00 $ 4,400.00
94 8237050 Cut and Cap, 4 inch Watermain Ea 2 500 $ 1,000.00 $ 500.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 950.00 $ 1,900.00
95 8237050 Cut and Cap, 6 inch Watermain Ea 5 500 $ 2,500.00 $ 555.00 $ 2,775.00 $ 1,000.00 $ 5,000.00 $ 1,050.00 $ 5,250.00
96 8237050 Hydrant, 6 inch, Standard Ea 3 2500 $ 7,500.00 $ 2,710.00 $ 8,130.00 $ 3,000.00 $ 9,000.00 $ 3,400.00 $ 10,200.00
97 8237050 Meter Pit Complete Ea 4 1000 $ 4,000.00 $ 1,370.00 $ 5,480.00 $ 1,500.00 $ 6,000.00 $ 1,400.00 $ 5,600.00
98 8237050 Reducer, 8 Inch X 4 Inch, DI MJ Ea 2 500 $ 1,000.00 $ 465.00 $ 930.00 $ 450.00 $ 900.00 $ 475.00 $ 950.00
99 8237050 Reducer, 8 inch X 6 inch, DI MJ Ea 3 300 $ 900.00 $ 475.00 $ 1,425.00 $ 500.00 $ 1,500.00 $ 500.00 $ 1,500.00
100 8237050 Sleeve, 4 inch, Long, DI MJ Ea 2 500 $ 1,000.00 $ 1,290.00 $ 2,580.00 $ 1,100.00 $ 2,200.00 $ 400.00 $ 800.00
101 8237050 Sleeve, 6 inch, Long, DI MJ Ea 3 400 $ 1,200.00 $ 1,840.00 $ 5,520.00 $ 1,300.00 $ 3,900.00 $ 500.00 $ 1,500.00
102 8237050 Sleeve, 8 inch, Long, DI MJ Ea 2 350 $ 700.00 $ 1,960.00 $ 3,920.00 $ 1,500.00 $ 3,000.00 $ 600.00 $ 1,200.00
103 8237050 Tee, 8 inch X 6 inch, DI MJ Ea 3 500 $ 1,500.00 $ 760.00 $ 2,280.00 $ 700.00 $ 2,100.00 $ 700.00 $ 2,100.00
104 8237050 Tee, 8 inch X 8 inch, DI MJ Ea 5 500 $ 2,500.00 $ 815.00 $ 4,075.00 $ 750.00 $ 3,750.00 $ 750.00 $ 3,750.00
105 8237050 Valve, 6 inch, Gate, With Box Ea 3 1200 $ 3,600.00 $ 1,280.00 $ 3,840.00 $ 1,350.00 $ 4,050.00 $ 1,850.00 $ 5,550.00
106 8237050 Valve, 8 inch, Gate, With Box Ea 8 1500 $ 12,000.00 $ 1,640.00 $ 13,120.00 $ 1,650.00 $ 13,200.00 $ 2,300.00 $ 18,400.00
107 8237050 Water Service, Building Connection Ea 12 200 $ 2,400.00 $ 1,760.00 $ 21,120.00 $ 1,000.00 $ 12,000.00 $ 1,200.00 $ 14,400.00
108 8240001 Contractor Staking LSUM 1 5000 $ 5,000.00 $ 8,500.00 $ 8,500.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00
109 8240021 Staking Plan Errors and Extras, Two Person Hr 10 70 $ 700.00 $ 150.00 $ 1,500.00 $ 120.00 $ 1,200.00 $ 125.00 $ 1,250.00
Total: $ 710,196.85 $ 825,867.05 $ 857,061.35 $ 882,088.75
Page 4 of 4
Date: 6/11/2019
To: Honorable Mayor and City Commissioners
From: Department of Public Works - Filtration
RE: Electrical System Upgrades Design and Construction Services
SUMMARY OF REQUEST:
Authorize staff to enter into a professional services agreement for Electrical System
Upgrades Design and Construction Services at Water Filtration Plant with Tetratech per
their proposal for $13,000.
Tetra Tech is being recommended since they were the engineer for the control systems
upgrades project and their familiarity with the filtration plant.
FINANCIAL IMPACT:
$13,000
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Authorize staff to enter into an agreement with Tetratech for a cost of $13,000.
O:\CLERK\Common\Word\Agenda Items for Next Meeting\2019\061119\05a_Commission approval - Filtration Plant Electrical
Systems Upgrade Design.doc
May 31, 2019
Transmitted Electronically
Mr. Sanjeev Mungarwadi
Muskegon Water Filtration Plant Superintendent
1900 Beach Street
Muskegon, MI 49441
Re: Muskegon Water Filtration Plant
Electrical System Upgrades Design and Construction Services.
Dear Mr. Mungarwadi:
Thank you for the opportunity to submit our professional services proposal to assist the City of
Muskegon with upgrading the Water Filtration Plant (WFP) electrical system.
It is our understanding that the City would like to install a new 1100-amp (A) feeder circuit from LVUS
No. 3 which currently powers the three Norton/Fruitport Pumps to a new main 1100A breaker at MCC-B
in the 1963 low service pump station. The design will show the new breaker connected in such a
manner that will allow the existing breaker to be utilized or this new breaker to power MCC-B. This will
allow either of the two plant generators to power the 1963 low service pump station as well as the
three Norton/Fruitport pumps. A new Owner purchased breaker will be required at LVUS No.3 as well
as a new Owner purchased breaker at MCC-B. The existing mechanical key interlocking scheme will
remain at MCC-B.
SCOPE OF WORK
DESIGN
• Develop design drawings related to the existing 1100A feed from LVUS No.3 (Norton/Fruitport
low voltage substation/generator) to MCC-B in low service.
o Add 1100A breaker at MCC-B with mechanical key interlocks to allow for MCC-B to be
powered from LUVS No.3/Norton-Fruitport substation/generator.
o Add 1100A breaker at LUVS NO.3 to provide power to MCC-B in low service.
o Produce a one-line diagram for the above.
o Produce a site plan and background drawing for the above.
o Update the overall power distribution drawing to reflect the above.
CONSTRUCTION ASSISTANCE
• Conduct a meeting with local electrical contractors to describe the proposed scope of work.
Contractors to provide competitive pricing on the installation of required equipment to City.
• Visit the construction site two (2) times to verify installation and answer contractor questions.
Tetra Tech
710 Avis Drive, Ann Arbor, MI 48108
Tel 734.665.6000 Fax 734.213.3002 www.tetratech.com
ASSUMPTIONS
Tetra Tech assumes the following:
• The City will direct purchase all necessary hardware.
• The City will procure the installation contractor.
COMPENSATION
Compensation for the professional services for this project will be based on time and materials at a not
to exceed fee of:
Design $7,800
Construction $5,200
TOTAL $13,000
If you concur with our proposal, please sign in the space provided below and return one original signed
copy of this proposal to indicate your authorization to proceed. A return envelope is enclosed for your
convenience. Our Standard Terms and Conditions are attached and considered a part of this proposal.
SCHEDULE
We are prepared to begin work immediately upon receipt of your written authorization to proceed. We
assume a 3-week design schedule.
CONCLUSION
We look forward to working with you on this important project. If you need additional information,
please call me at (734) 213-5075.
Sincerely,
Mick S. Jones, P.E.
Senior Project Manager
Encl.: Standard Terms and Conditions
PROPOSAL ACCEPTED BY
TITLE DATE
Electrical System Upgrades Design and Construction Services.
2
Date: 6/11/2019
To: Honorable Mayor and City Commissioners
From: Department of Public Works - Filtration
RE: Fence at Elevated Tanks
SUMMARY OF REQUEST:
Authorize staff to enter into a fence installation agreement with Fence Consultants since
they submitted the responsible bid of $43,050 that meets the RFP requirements.
Two bids were submitted and only one bid meets the RFP requirements.
FINANCIAL IMPACT:
$43,050.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
Authorize staff to enter into an agreement with Fence Consultants for a cost of $43,050.
O:\CLERK\Common\Word\Agenda Items for Next Meeting\2019\061119\06a_Commission approval - Fencing at
Elevated Tanks.doc
AGENDA ITEM NO. __________
CITY COMMISSION MEETING __
TO: Honorable Mayor and City Commission
FROM: Department of Public Works
DATE: June 11th, 2019
SUBJECT: City Hall Air Conditioners
SUMMARY OF REQUEST:
Authorize staff to contract with Jewitt Heating and Cooling for the replacement of four (4) air conditioners
at City Hall in the amount of $13,832.50.
Three firms were contacted for bids as follows:
Jewitt Heating and Cooling........................................$13,832.50
Boardwell Mechanical Services .................................$19,500.00
American Mechanical Services..................................Declined to Bid
FINANCIAL IMPACT:
$13,382.50
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Authorize staff to contract with Jewitt Heating and Cooling for the air conditioner replacements.
AGENDA ITEM NO. __________
CITY COMMISSION MEETING - June 14, 2019
TO: Honorable Mayor and City Commission
FROM: Finance
DATE: June 3, 2019
SUBJECT: Repayment of Reimbursement Agreement on Parcel O at Harbour 31
SUMMARY OF REQUEST: In 2008 Dan Henderickson & Viridian Properties signed a
reimbursement agreement with the City to use $250,000 of a $500,000 MDEQ loan the City had
secured. Currently there is an outstanding invoice of $18,554.93 and a principal balance of
$33,942.83 owing on this reimbursement agreement. A development group is in the process of
purchasing 2 lakefront parcels from the current owners Muskegon Lakefront LLC. To ensure
this purchase goes through the developers have agreed to pay the $33,942.83 principal balance
owed if the City if willing to write off the invoice of $18,554.93. This new developer is currently
in negotiations to purchase one other parcel at the Harbour 31 site, once that is completed
they are ready to announce their plans for the site. The City should be able to recoup our costs
from Brownfield capture.
FINANCIAL IMPACT: None
BUDGET ACTION REQUIRED: None
STAFF RECOMMENDATION: To approve the write off of invoice 17-00004744 in the amount of
$18,554.93.
Commission Meeting Date: June 5, 2019
Date: June 11, 2019
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: CDBG Program Administration Agreement- City of
Muskegon/City of Norton Shores
SUMMARY OF REQUEST: The City of Muskegon has contracted with
the City of Norton Shores to administer their Community Development
Block Grant (CDBG) program since 2006. The current Agreement
concludes on June 30, 2019. The new Agreement extends for two
years (through June 30, 2021).
FINANCIAL IMPACT: The City of Norton Shores will pay the maximum
allowable CDBG costs per program year to the City of Muskegon, minus
$1,000 to administer their CDBG program.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: To approve the attached Agreement and
authorize the Mayor and City Clerk to sign.
CDBG Program Administration Agreement
Between the
City of Norton Shores
And
City of Muskegon
An agreement made and entered into this __________ day of __________, 2019, by and between the
City of Muskegon; a Michigan municipal corporation (“Muskegon”), and the City of Norton Shores, a
Michigan municipal corporation (“Norton Shores”), with reference to the following facts;
Background
Norton Shores desires that Muskegon assume responsibilities for the administration of the
Norton Shores’ Community Development and Block Grant (“CDBG”) Program.
Therefore, the parties agree as follows:
1. Administration of CDBG Program. Muskegon agrees to assume responsibility for the
preparation and submission of the following CDBG documents on behalf of Norton Shores:
a. Federal Application 424, narratives, project tables, certifications, Environmental
Summary, Combined Notice of no Significant Findings and Intent to Release Funds.
b. Five Year Consolidated Plan, Annual Plans, Consolidated Annual Performance and
Evaluation Report, publish hearing notice narratives, reports including performance
measures criteria (using CPMP format).
c. Semi-Annual Labor Standard Enforcement Report (form 4710).
d. Contract and Subcontract Activity Report (form 2516).
e. Prepare CDBG liens for projects, in accordance with HUD guidelines and regulations,
as well as any other applicable Norton Shores requirements.
f. IDIS reporting will be done by the City of Muskegon. Norton Shores will continue to
do its own draw-downs.
g. Compliance with NEPA and Part 58, and the Environmental Certifications
compliance included in HUD Form 7015.15.
Muskegon shall provide a copy of the above reports to Norton Shores upon completion.
Norton Shores will continue to publish its own public notices and record their liens with the County.
2. Terms of CDBG Fund Payments. Muskegon shall submit payment request for release of
CDBG funds to Norton Shores’ Finance Department, and Norton Shores shall remit payment
within 10 days of a payment request by Muskegon.
3. Administration Fee. Norton Shores shall pay Muskegon the maximum CDBG allowable costs
minus $1,000 (for legal work, etc.) per program year for administration of CDBG program,
but not less than $22,000. Payment shall be made by way of quarterly payments beginning
on July 1, 2019.
4. Terms of the Contract. The parties agree that this contract shall be effective July 1, 2019
through June 30, 2021. In addition, either party may terminate this Agreement at any time,
and for any reason, upon 45 days written notice to the other party. Upon termination of the
contract, Muskegon shall owe Norton Shores a pro rata return of the unearned
Administration Fee paid to date.
5. Building Inspection. Norton Shores’ Building Inspection Department will perform all
inspections for CDBG projects and submit the inspection reports to Muskegon for inclusion
in the relevant project file.
6. Purchasing Guidelines. Muskegon and Norton Shores agree to evaluate the current CDBG
program purchasing guidelines used by Norton Shores and establish a written quotation and
sealed project bid system acceptable to both parties.
7. General Provision.
a. Non-Waiver. No waiver by any party of any provision of this Agreement shall
constitute a waiver by such party of such provision on any other occasion or a
waiver by such party of any other provision of this Agreement.
b. Severability. Should any provision of this Agreement be determined to be invalid,
unlawful, or unenforceable in any respect, the validity, legality, and enforceability of
the remaining provisions shall not in any way be impaired or affected.
c. Assignment or Delegation. Neither party may assign all or any portion of its rights
and obligations in this Agreement without the express prior written approval of the
other party which approval may be withheld for any reason.
City of Muskegon City of Norton Shores
By _____________________________ By _____________________________
Stephen J. Gawron, Mayor Gary Nelund, Mayor
By _____________________________ By _____________________________
Anne Marie Meisch, City Clerk Shelly Stibitz, City Clerk
AGENDA ITEM NO. _______________
CITY COMMISSION MEETING __________________________
TO: Honorable Mayor and City Commissioners
FROM: Jake Eckholm, Director of Economic Development
DATE: June 5th, 2019
RE: Request for Proposals for 880 First Street (AmeriBank) Redevelopment
SUMMARY OF REQUEST:
Staff is seeking approval to publicize the attached Request for Proposals for redevelopment of 880
First Street as presented.
FINANCIAL IMPACT:
None at this time.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To authorize the release and publication of the Request for Proposals as presented.
COMMITTEE RECOMMENDATION:
Request for Proposals
City of Muskegon, Michigan
880 First Street Redevelopment Project
Publication Date: June 11, 2019
Submittal Due Date: July 12, 2019
All Submittals to:
City of Muskegon, attn. Ann Meisch, City Clerk
933 Terrace Street, Muskegon MI 49440
TABLE OF CONTENTS
I. INTRODUCTION 3
II. DEVELOPMENT OPPORTUNITY OVERVIEW 4
- Site Description
- Zoning and Development Standards
- Redevelopment Objectives
- Specific Areas of Interest
III. DESIRED DEVELOPER QUALIFICATIONS 5
IV. SUBMISSION FORMAT AND CONTENTS 6
V. EVALUATION CRITERIA 7
VI. RESPONSE DEADLINE 7
VII. INQUIRIES 8
VIII. SELECTION PROCEDURE AND TIMELINE 8
IX. EXHIBITS 9
2
I. INTRODUCTION
The City of Muskegon is seeking developers with experience and capability building and
implementing high quality mixed used developments. The City’s objective is to negotiate and
enter into an agreement with the selected developer to construct and manage a new
commercial/residential development at 880 First Street, a 5 story city owned building adjacent
to mixed use market rate developments HighPoint Flats, Heritage Square Townhomes, and
Lakeview Lofts. The total development area is negotiable, but can be as large as 40,000 square
feet of developable space. The ideal proposal will include multiple commercial bays with
ingress/egress to both First and Clay Street, as well as a market rate residential unit proposal for
upper floors. Outdoor seating areas and shared greenspace are highly encouraged.
The objective of this RFP is to determine the level of interest and number of qualified available
developers for the concept identified above. Responses to this RFP should provide general ideas
and strategies for the development of the site including resumes and relevant qualifications for
the development team. The City will review qualification packages to select experienced and
qualified developers to advance to the final selection process which may include a more detailed
proposal leading to the selection of a preferred developer, and the eventual disposition of the
development site through sale or lease under mutually beneficial financial terms. The City will
look favorably on respondents that possess the capacity and interest to carry their development
from concept to implementation, including design/build capability, aesthetically pleasing design
concepts, access to capital, and management strategy.
The City of Muskegon has experienced significant growth and development in all sectors,
including its traditional downtown corridors. The selected development team will successfully
demonstrate how their concept will bring new and valuable offerings to this environment and
what benefit their development will bring to the further redevelopment of the Muskegon
community. The City will favorably review developments which satisfy the listed Areas of
Interest, which are described in detail in the following section.
Depending on the number and quality of responses received, the City reserves the right to
request additional information from some or all respondents, or to issue additional requests to
advance the review process. This process does not obligate the City of Muskegon or any of its
agents, assigns, or employees to select or negotiate with any development team or to accept
offers which the City, in its sole judgment, determines not to be in the best interest of the City
and its residents. Thank you for your interest in this development opportunity.
3
II. OVERVIEW OF DEVELOPMENT OPPORTUNITY
A. Site Description
The site is located on the northeast corner of Clay and First Street in downtown Muskegon,
Michigan. The building was formerly owned and operated as the regional headquarters of
AmeriBank, but is now publicly owned and has been vacant for several years. In 2018, the City of
Muskegon removed all interior finishes and fixtures as well as exterior coverings which were
severely deteriorated in order to expedite redevelopment opportunities and avoid unseen costs
such as asbestos abatement and undiscovered structural deficiencies. The 5 floors make up
37,500 square feet, and the basement level is an additional 3,500+/-. This redevelopment
opportunity is adjacent to many key features and attractions in the downtown area, such as the
Muskegon Farmers Market, LC Walker Arena, and the key shopping and dining district on
Western Avenue.
B. Zoning & Development Standards
The development site is within the City’s “Downtown” Form Based Code District. Form based
code focuses more on the aesthetic and design of the structure in question rather than the use,
so as to create a more diverse, unique, and vibrant built environment. The Downtown FBC District
is characterized by mixed use buildings set next to the sidewalk in order to create a street wall
and promote commerce and shopping. These buildings contain street level retail and restaurant
uses with residential and office uses on the upper floors. This area also has a high level of transit
service that can help off-set the need for off-street parking and promote walkability.
The following are generally appropriate form elements in this district:
- Attached buildings
- Medium to large building footprint
- Building at the Right-of-Way
- No side setbacks
- Storefront frontages with transparency between the interior and public realm
C. Redevelopment Objectives
This RFP seeks and favors a creative developer of urban commercial and housing projects to
construct a development that meets the following goals and objectives. The City’s desired
development of the site includes a diverse set of commercial bays that will serve as a further
catalyst for gains in the consumer market share for the downtown corridor. It is also a goal of the
City to create more market rate ownership and rental housing opportunities in the downtown
space, and so a residential development component for this site will be crucial to consideration
and selection of any proposal. The successful development proposal will incorporate forward-
4
thinking approaches to urban design, architecture, and the public realm. The City values a
development that will bring additional amenities and opportunities for working, living, and
recreating downtown, and as such the development should:
- Create either owner-occupied or rental housing opportunities at a competitive market
rate to encourage downtown living.
- Create a dynamic urban destination that encourages commercial investments and takes
into account the importance of the pedestrian environment.
- Create unique signing, merchandizing, and branding for the development.
- Create substantial positive economic value for the City by increasing the consumer
attraction potential for the site and the downtown generally.
- Provide a source of permanent jobs for area residents through leasable or site condo
commercial spaces.
- Interacts well with existing downtown businesses, institutions and events.
D. Specific Areas of Interest
The City is specifically interested in a development which is capable of activating this important
corner in the downtown corridor. Currently there are several smaller commercial and residential
areas in the downtown that do not organically connect to Western Avenue due to blank spaces
in the street grid such as this site. The selected development should incorporate spaces and
amenities that will liven up this section of the downtown area with activated storefronts and
additional residents.
III. DESIRED DEVELOPER QUALIFICATIONS
The City is seeking responses from developers who are interested in undertaking the
development concept described in this RFP. In this context, the terms “Developer” and
“Developer Qualifications” apply to the development entity itself and the proposer’s professional
team assembled to execute and manage the project. It is the City’s expectation that the site be
repurposed and developed into a destination commercial/residential location immediately
adjacent to the main downtown corridor. Although we reserve the right to select a development
group with less experience, or non-traditional experience, the City is seeking a developer and
supporting professional team that possesses a strong combination of the following qualifications
and experience:
- Experience building, developing, and managing large scale multi-story mixed use
buildings, preferably in the West Michigan area.
- Experience in the adaptive reuse of a commercial space in a downtown or key commercial
corridor.
5
- Experience operating and managing properties in an urban downtown setting including
functions and services on land under easement or owned by a local municipality.
- Experience working with municipal government in business, community events, or other
public/private collaborative ventures.
- Clearly defined qualifications regarding the design and buildout of unique commercial
spaces, particularly in the retail, office, food service, and housing sectors.
- A concept offering spaces that will attract a diverse customer/resident base into the area.
IV. SUBMISSION FORMAT AND CONTENTS
Submittals must include one (1) original of the response, two (2) unbound hard copies and one
(1) electronic copy (PDF) of the response. Every effort should be made to make proposals as
concise as possible. Submissions must address the following sections in order to be considered
complete and ensure consideration.
Section I – Qualifications and Experience - Cover Letter
RFP responses should include a cover letter providing an introduction to the company and
resumes of the respondent’s professional team and the firm’s areas of expertise. The letter
should clearly show how the development team meets the minimum qualifications as outlined
in SECTION III of the RFP.
Section II – Proposed Development Vision and Program
Responses should describe the overall vision and a recommended development program to bring
the concept to fruition. This section should include introductory plans regarding design, scope,
buildout, theme, and other relevant details related to the proposed development. This section
should also illustrate the desired timeline requested by the developer to implement the proposed
project.
Section III – Conceptual Financial Structure/ Financial Stability
Provide a conceptual financial structure, including private sources of funding and a proposed
structure for providing compensation for the City owned real estate (e.g., real property purchase,
ground lease, other proposed site control agreement etc.) The City has significant flexibility with
respect to disposition options and methods for compensation and as a result encourages and
welcomes financial proposals which maximize the value of the resulting developments and their
positive economic and community impacts to the downtown corridor. Justification for the use
of public fund contributions and proposed repayment mechanisms should be provided if public
financing is included as part of the proposal.
6
Provide evidence of the developer’s financial capability to undertake the project. Evidence should
cover the last (5) years. If your proposal is being submitted by a partnership of two or more
entities, provide evidence for each firm or individual that would be a part to the project. Suitable
documentation includes audited or reviewed financial statements, partnership or corporation
tax returns, bank or financial institution commitments, or other verifiable information
demonstrating financial stability necessary to support a project of this scope. Submission of this
RFP provides consent to the City or its assigns to confirm the information provided in response
to this question.
All respondents will be required to allow the City to inspect and examine their company
operating information and financial statements during the selection process. Each firm shall
submit its legal firm name or names, headquarters address, local office addresses, state of
incorporation, and key firm contact names.
V. EVALUATION CRITERIA
The City of Muskegon supports the further creation of a vibrant downtown and
commercial/housing district to complement current and future downtown business enterprises.
Accordingly, City staff will evaluate responses based on the criteria stated within this document.
Given the uniqueness of the anticipated development, developer qualifications and experience
will be assigned the greatest value including but not limited to the following;
- Developer qualifications and experience (as identified in Section of this RFQ)
- Creativity and unique concepts in proposed development vision and program (as
identified in Section IV of this RFQ)
- Conceptual financial structure (as identified in Section IV of this RFQ)
- Financial history/stability (as identified in Section IV of this RFQ)
- Ability to attract a diverse clientele representative of the Muskegon community.
VI. RESPONSE DEADLINE
Responses to this Request for Proposals must be submitted (one original, two unbound copies,
and one electronic copy) by no later than 5:00pm on July 12th. Responses received after this date
and time will not be considered. Please address responses to:
City of Muskegon
Attention: Ann Meisch, City Clerk (Ann.Meisch@shorelinecity.com)
933 Terrace Street
Muskegon, MI 49440
7
VII. INQUIRIES
Any inquiries regarding this Request for Proposals or the desired project generally, including site
walkthroughs, must be submitted in writing via email. All such written inquiries must be
submitted by 5:00pm on July 5th, no further inquiries will be accepted after this date and time.
Inquiries should be submitted to:
Jake Eckholm
Economic Development Director
City of Muskegon, Michigan
Jake.Eckholm@shorelinecity.com
VIII. SELECTION PROCEDURE AND TIMELINE
After the submission deadline, responses to this RFP will be reviewed by city staff. Those
shortlisted for further consideration will be invited to answer any requests for additional
information or clarification of their submittal. A preferred developer will then be selected and
recommended to the City Commission. Pending approval, all respondents will be notified of the
outcome of the selection process. From this point the preferred developer will be asked to enter
negotiations for more specific terms and obligations on behalf of both parties, the developer and
the City. Upon successfully completion of these terms, the City and the developer will enter into
a binding Development Agreement following final review and approval by the City Commission
of the City of Muskegon.
The following is a preliminary schedule and general timeframe for the RFP response and selection
process. Any and all of these dates are subject to change at the discretion of the City.
6/11/2019: RFP Issued
7/5/2019: Inquiries on RFP due by 5:00pm
7/12/2019: Responses to RFP due by 5:00pm
7/22/2019: Preferred Developer recommended to City Commission
7/23/2019: Negotiations between Preferred Developer and the City
8/13/2019: Development Agreement presented to City Commission for final approval
8
IX. EXHIBITS
A. Existing External Condition
9
10
AGENDA ITEM NO. _______________
CITY COMMISSION MEETING __________________________
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: June 6, 2019
RE: Administrative Vehicle Leases
SUMMARY OF REQUEST:
Staff is seeking approval to lease two GMC Acadia sport utility vehicles from Betten Baker Muskegon.
FINANCIAL IMPACT:
$18,922 per vehicle.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To authorize staff to execute the leases consistent with the attached term sheet.
COMMITTEE RECOMMENDATION:
AGENDA ITEM NO. _______________
CITY COMMISSION MEETING __________________________
TO: Honorable Mayor and City Commissioners
FROM: Frank Peterson, City Manager
DATE: June 6, 2019
RE: Youth Hockey Director
SUMMARY OF REQUEST:
Staff is seeking approval of the attached agreement with Bill Zalba to serve as the Youth Hockey
Director at the LC Walker Arena.
FINANCIAL IMPACT:
None at this time.
BUDGET ACTION REQUIRED:
None at this time.
STAFF RECOMMENDATION:
To authorize staff to execute the agreement.
COMMITTEE RECOMMENDATION:
CITY OF MUSKEGON
LC Walker Arena Youth Hockey Program Director
This is a Contract, effective June 1, 2019, made between the City of Muskegon, 933 Terrace Street,
Muskegon, Michigan 49440 (“City”) and Bill Zalba, 1205 Cornell Road, Muskegon, Michigan 49441
(“Youth Hockey Program Director”.
Purpose:
This Contract is drawn to employ the services of the Hockey Director to lead the development and
implementation of youth hockey activities at the LC walker Arena and partner facilities. The Hockey
Director will work to develop the appropriate skills and attitudes among youth hockey players and
coaches by providing quality training and skill development for both youth hockey players and coaches.
The Youth Hockey Program Director shall work with players and coaches, providing off and on ice
supervision and management of all related hockey programs.
Primary Duties:
• Be present at the arena a minimum of 800 hours per year.
• Communicate long-term vision and objectives for youth hockey (travel, house, and recreational
leagues).
• Communicate annual plan (toward achieving goals and objectives above).
• Respond to public inquiries about the hockey programming at the LC walker Arena and partner
facilities.
• Effectively, respectfully, and promptly communicate with coaches, staff, players, parents, fans,
media, and community members.
• Conduct pre-season parent meetings to discuss policies and goals of the programing.
• Provide on-site supervision of hockey programming throughout the hockey season.
• Facilitate and participate in the coach selection process; provide mid-season and end-of-season
evaluation of coaching staff.
• Facilitate and participate in team selection and process (tryouts)
• Facilitate and participate in coach development
• Monitor, facilitate and participate in player development
• Run skills/skating clinics during the regular season and off-season.
• Ensure that LC Walker Arena and partner facilities are promoting age-appropriate skill
development at all levels within the hockey program.
• Assist in assignment of all ice times across all teams and levels at the LC Walker Arena and
partner facilities.
• Assist in assignment of off-ice time and activities across all teams and levels at the LC Walker
Arena and partner facilities.
• Facilitate and participate in appointing Coordinators for hockey programming at the LC Walker
Arena and partner facilities (travel, house, and recreational levels).
• Ensure team placement for all registered players within the program.
• Be primary conduit between the hockey program, the LC Walker Arena, and partner facilities.
Education and Training Requirements
The Youth Hockey Program Director agrees to obtain the following education, training, and experience
within 12 months of the commencement of this Agreement:
• USA Hockey Coaching Certification – Level 4 or higher
• 5 years playing experience at the junior, college, or professional level
• 5 years coaching experience, with at least 2 years at high school level or above
• 5 years experience with operating age-appropriate hockey skills sessions/clinics from mites
through midgets.
• 2 years organizational experience (i.e. youth sports organization or business experience)
• 2 years presence within the Muskegon area hockey community.
Youth Hockey Program Director Fee
For its services, The Youth Hockey Program Director shall be paid at a fixed rate of $2,100 per month.
Term.
The term of this Contract shall commence on the effective date and shall terminate on April 30, 2022.
Insurance.
Youth Hockey Program Director shall obtain insurances required by the City in at least the coverage
amounts set forth below. In all the following coverages except workers compensation insurance, the City
shall be named as additional insureds or loss payees, and each policy shall carry the commitment by the
company that no cancellation shall be effective against the City without thirty (30) days written notice to
the City:
Comprehensive general liability insurance. Youth Hockey Program Director shall obtain a
comprehensive liability insurance policy through a company licensed to do business in
Michigan and acceptable to the City, carrying limits of at least $500,000, single limit.
Vehicle liability insurance. Youth Hockey Program Director shall carry vehicle liability
insurance for each vehicle owned or leased by it, having liability limits of at least
$500,000.
Workers compensation insurance. Youth Hockey Program Director r shall carry workers
compensation insurance in the amounts required by state law.
Cancellation Notice: Workers Compensation Insurance, Commercial General Liability Insurance and
Motor Vehicle Insurance, as described above, shall include an endorsement stating the following: “It is
understood and agreed that, in order to be effective, thirty (30) days’ Advance Written Notice of
Cancellation, Non-Renewal, Reduction and/or Material Change shall be sent to:
City of Muskegon
Attn: City Manager
933 Terrace Street
Muskegon, MI 49440
Assignment.
Youth Hockey Program Director may not assign this Contract. Any attempted assignment shall constitute
a violation of this Contract and cause immediate termination in the City’s discretion.
Termination. This Agreement may be terminated:
(1) By either party upon sixty (60) calendar days prior written notice to the other at
which time Youth Hockey Program Director and City shall fully and completely
perform their remaining obligations under this Agreement including, without
limitation, the payment of the Youth Hockey Program Director Fee and all other
fees, expenses and charges due to Youth Hockey Program Director and third
parties through the date of termination of the Agreement pursuant to such notice,
and the parties shall thereafter have no further obligations to each other. ; or
(2) By either party without prior notice, in the event a petition in bankruptcy is filed
by or against the other party, and such petition is not dismissed within thirty (30)
days of filing or either party makes an assignment for the benefit of creditors, or
invokes any insolvency act; or
(3) By either party upon material breach of any term or condition of this Agreement
by the other party and failure to cure such breach within thirty (30) days after
written notice of such breach has been given to the breaching party.
(4) At the City’s option, if youth hockey program is moved from the Arena, unless
an equivalent or better hockey program is moved into the Arena.
In the event of termination of this Agreement, Youth Hockey Program Director shall at no cost to City
promptly deliver to City copies of all books, records, contracts, leases, receipts for deposits, unpaid bills,
and deposit accounts records pertaining to the Youth Hockey Program
Signatures on Next Page
Youth Hockey Program Director
By:
Name: Bill Zalba
Dated: , 2019
City of Muskegon
By:
Name: Stephen J. Gawron
Title: Mayor
Dated: , 2019
And
By:
Name: Ann Marie Meisch
Title: Clerk
Dated: , 2019
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