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CITY OF MUSKEGON CITY COMMISSION MEETING APRIL 14, 2020 @ 5:30 P.M. MUSKEGON CITY COMMISSION CHAMBERS 933 TERRACE STREET, MUSKEGON, MI 49440 AGENDA □ CALL TO ORDER: □ ROLL CALL: □ HONORS AND AWARDS: □ CONSENT AGENDA: A. Approval of Minutes City Clerk B. Televising Commission Meetings City Clerk C. Fireworks Display Permit for Muskegon Country Club City Clerk D. Amity Avenue Bridge Public Works E. Concession Agreement – “The Beach Cove” Public Works F. National Fish & Wildlife Fund Grant Public Works G. P & N Lakeshore Drive Amendment #2 Public Works H. E-Bikes Public Safety I. Site Condo No. 2 Agreement Development Services J. Tax Incentive Policy and Guidelines Economic Development □ PUBLIC HEARINGS: A. Public Hearing on Foundry Square Brownfield Plan, 372 Morris Avenue Economic Development □ UNFINISHED BUSINESS: □ NEW BUSINESS: A. Nelson Neighborhood Rezonings Planning B. Amendment to the Zoning Ordinance Planning C. Resolution Regarding Muskegon Public Schools 2020 Bond Proposals Page 1 of 2 □ ANY OTHER BUSINESS: □ PUBLIC COMMENT: ► Reminder: Individuals who would like to address the City Commission shall do the following: ► Fill out a request to speak form attached to the agenda or located in the back of the room. ► Submit the form to the City Clerk. ► Be recognized by the Chair. ► Step forward to the microphone. ► State name and address. ► Limit of 3 minutes to address the Commission. ► (Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.) □ CLOSED SESSION: □ ADJOURNMENT: ADA POLICY: THE CITY OF MUSKEGON WILL PROVIDE NECESSARY AUXILIARY AIDS AND SERVICES TO INDIVIDUALS WHO WANT TO ATTEND THE MEETING UPON TWENTY-FOUR HOUR NOTICE TO THE CITY OF MUSKEGON. PLEASE CONTACT ANN MARIE MEISCH, CITY CLERK, 933 TERRACE STREET, MUSKEGON, MI 49440 OR BY CALLING (231) 724- 6705 OR TTY/TDD DIAL 7-1-1-22 TO REQUEST A REPRESENTATIVE TO DIAL (231) 724-6705. Page 2 of 2 Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: Approval of Minutes Submitted By: Ann Marie Meisch, MMC Department: City Clerk Brief Summary: To approve the minutes of the March 24, 2020 Regular City Commission meeting. Detailed Summary: N/A Amount Requested: N/A Amount Budgeted: N/A Fund(s) or Account(s): N/A Fund(s) or Account(s): N/A Recommended Motion: To approve the minutes. For City Clerk Use Only: Commission Action: CITY OF MUSKEGON CITY COMMISSION MEETING MARCH 24, 2020 @ 5:30 P.M. MUSKEGON CITY COMMISSION CHAMBERS 933 TERRACE STREET, MUSKEGON, MI 49440 MINUTES The Regular Commission Meeting of the City of Muskegon was held electronically with the Mayor, Vice Mayor and Commissioners participating via Zoom – a remote conferencing service, Clerk staff present at 933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, March 24, 2020. ROLL CALL FOR THE REGULAR COMMISSION MEETING: Present: Mayor Stephen J. Gawron, Vice Mayor Eric Hood, Commissioners Ken Johnson, Dan Rinsema-Sybenga, Willie German, Jr., Teresa Emory, and Michael Ramsey, City Manager Frank Peterson, City Attorney John Schrier, and City Clerk Ann Meisch. 2020-17 CONSENT AGENDA: A. Approval of Minutes City Clerk SUMMARY OF REQEUST: To approve the minutes of the February 19, 2020 Special City Commission meeting, the February 25, 2020 regular meeting, and March 9, 2020 Worksession meeting. STAFF RECOMMENDATION: To approve the minutes. B. 1639 5th Street Sale Community and Neighborhood Services SUMMARY OF REQEUST: To approve the resolution and instruct the Community and Neighborhood Services department to complete the sales transaction with Cassandra Wallace for the rehabilitated home at 1639 5th Street for a purchase price of $90,000. The hoe was acquired through the Muskegon County Land Bank. Proceeds from the sale will be used to continue the rehabilitation of affordable homes through the HOME program and provide funding for our Homebuyer’s Assistance Program. STAFF RECOMMENDATION: To approve the resolution and direct the Community and Neighborhood Services staff to complete the sale. Page 1 of 6 C. Brownfield Development and Reimbursement Agreement – The Docks (Damfino Development, LLC) Economic Development SUMMARY OF REQEUST: Requesting approval of the Brownfield Development and Reimbursement Agreement for the Damfino Development LLC (The Docks) Brownfield. The Brownfield Plan Amendment for Damfino Development LLC (The Docks) was approved by the commission on December 10, 2019. This agreement outlines how the Brownfield Redevelopment Authority will reimburse the developer for eligible costs for the 240 residential site condominiums at 1490 Edgewater for the next 30 years from property tax increments. The $20,097,500 in eligible costs includes $3 million for the city’s public infrastructure to support the development. Reimbursement of the developer vs. the city will be done on a prorated basis, 82.5 percent to the developer and 17.5 percent to the city. The Muskegon Brownfield Redevelopment Authority approved this agreement at its March 10, 2020 meeting. STAFF RECOMMENDATION: Approval of the Damfino Development LLC brownfield Development and Reimbursement Agreement and authorize the city clerk and mayor to sign the same. D. Resolution Setting Foundry Square, LLC Brownfield Public Hearing Economic Development SUMMARY OF REQEUST: The Brownfield Redevelopment Authority recommended approval of Brownfield Plan Amendment for Foundry Square LLC (372 Morris Avenue) and now the city commission needs to schedule a public hearing on that plan for April 14, 2020. Foundry Square LLC – a partner ship of Great Lakes Development Group of Muskegon and Rockford Construction Co. of Grand Rapids – submitted a Brownfield Plan Amendment for the property at 372 Morris Avenue. The Brownfield Redevelopment Authority approved the plan on March 10, 2020. The city commission needs to set a public hearing on the plan for April 14, 2020. The resolution of approval by the Brownfield Redevelopment Authority and a resolution setting the April 14 public hearing are attached. STAFF RECOMMENDATION: To approve the resolution setting a public hearing for April 14, 2020 on the Foundry Square Brownfield Plan Amendment and notify the appropriate taxing units. E. Act 51 Map Changes Engineering SUMMARY OF REQEUST: Staff is requesting authorization to approve the decertification and addition of streets on the MDOT ACT 51 Map. Staff has reviewed the current MDOT ACT 51 map and has found that 25 streets need to be decertified and 2 streets need to be added to the map. MDOT Page 2 of 6 needs a resolution from our governing body to approve any changes to the map. Currently the City receives approximately $5,136,000 for 75.64 miles of major roads, 112.97 miles of local roads and 18.88 miles of state roads. The proposed changes to the amp will remove 0.20 miles of major roads and 1.07 miles of local roads. This difference will bring in 0.166% less revenue. Staff is asking for approval of the changes to the ACT 51 Map and will need a signed Street Add Certification and Street Decertification form to submit to MDOT in order to complete changes. STAFF RECOMMENDATION: Approve changes to the ACT 51 Map and sigh Street Add Certification and Street Decertification forms to submit to MDOT to complete changes. F. Amity Avenue Bridge Public Works SUMMARY OF REQEUST: Staff is requesting authorization to apply for State of Michigan FY 2022 local bridge funds for a project to remove the Amity Avenue Bridge and rebuild an at-grade road through the area. A resolution of support is required to include with the application. STAFF RECOMMENDATION: Approve the resolution of support and authorize the Mayor and Clerk to sign and commit to funding the required match and engineering costs in future fiscal years if the project is selected. THIS ITEM WAS REMOVED. G. Highway Aggregates, Materials, and Concrete Public Works SUMMARY OF REQEUST: Award supply of aggregates, highway maintenance materials and concrete for 2020 to selected bidders. Bids were solicited for aggregates, highway maintenance materials and concrete for purchase in 2020. Purchases will be made from recommended bidders listed in blue on attached spreadsheets. Purchases are contingent upon product availability, timely deliveries, and prices as quoted. STAFF RECOMMENDATION: Awards bids for aggregates, highway maintenance materials and concrete purchases for 2020 as presented. H. Sheridan & Olthoff Reconstruction Engineering SUMMARY OF REQEUST: Staff is requesting authorization to approve a contract to reconstruct Olthoff Drive from Black Creek Road to east end and Sheridan Road from Olthoff Drive north to city limits of the City of Muskegon, Muskegon County. Staff solicited bids to reconstruct 0.98 miles of HMA pavement reconstruction including HMA surface removal, aggregate conditioning, concrete curb and gutter, HMA paving and pavement markings. The location of the project is Page 3 of 6 Olthoff Drive from Black Creek to east end and Sheridan Road from Olthoff Drive to city limits of the City of Muskegon, Muskegon County. Below are bids received on March 17, 2020: Asphalt Paving, Inc: $738,820.00 McCormick Sand: $795,872.10 Michigan Paving and Materials: $845,425.70 Rieth-Riley Construction : $968,737.50 Staff recommends the contract be awarded to Asphalt Paving, Inc. to reconstruct Olthoff and Sheridan roads according to the bid documents in the City of Muskegon. Amount Reqeusted: $738,820 Fund or Account: 202-91842-5346 Amount Budgeted: $850,000 Fund or Account: 202-91842-5346 STAFF RECOMMENDATION: Award the contract to Asphalt Paving, Inc. To reconstruct Olthoff and Sheridan Roads according to the bid documents. I. Mulch Installation Contract Public Works SUMMARY OF REQEUST: Staff is asking permission to hire Superior Ground Cover to apply mulch in various locations in the Downtown area. Staff is asking permission to hire Superior Ground Cover for $26,649.00 to apply mulch to flower/plant beds on Western Avenue, the Farmers Market and Indian Cemetery. STAFF RECOMMENDATION: Authorize staff to hire Superior Ground Cover to apply mulch at various locations in the Downtown area. J. Equipment Purchase Public Works SUMMARY OF REQEUST: The Water & Sewer Department is requesting permission to purchase one (1) Trailer Mounted Six Inch Trash Pump and Well Point System for Northern Dewatering Inc., the lowest responsible bidder. Two companies submitted bids for this purchase as follows: Northern Dewatering, Inc. $53,613.16 Mersino $60,017.30 This equipment will replace the old six-inch pump and point system currently being used. The newer technology will allow us to save on rental costs which have been upwards of $20,000 over the last few years. Amount Requested: $53,613.16 Amount Budgeted: $50,000.00 STAFF RECOMMENDATION: Authorize staff to purchase Trash Pump and Page 4 of 6 Dewatering Equipment from Northern Dewatering Inc. for $53,613.16. K. NEZ Certificates Planning SUMMARY OF REQEUST: Applications for Neighborhood Enterprise Zone (NEZ) certificates have been received from Terrace Point Landing, LLC for the new construction of homes at 334, 336, 671, 673, 675, and 677 Terrace Point. STAFF RECOMMENDATION: To approve the Neighborhood Enterprise Zone Certificate for 334, 336, 671, 673, 675, and 677 Terrace Point. L. Equipment Purchase Public Works – Water Filtration SUMMARY OF REQEUST: Filtration plant is requesting approval to purchase one (1) ball valve with control and one (1) isolation valve for high service pump #2. The ball valve will replace the original malfunctioning valve on high service pump #2 and an isolation valve will be necessary to install this ball valve. We have Pratt valves on all other high service pumps and would like to have identical valves on all pumps for ease of maintenance. Pratt is the only regional dealer and we will procure installation services at a later date. The funding will come from budgeted item for Harvey Pump #2 for $80,000 and budget reallocations will be done in the third quarter Amount Requested: $67,343.70 Fund or Account: 591-60558-5400 Amount Budgeted: $80,000.00 Fund or Account: 591-60558-5400 STAFF RECOMMENDATION: Authorize staff to purchase ball valve and isolation valve for high service pump #2 from Pratt for $67,343.70. N. Emergency Purchasing Procedure City Manager SUMMARY OF REQEUST: City Staff is seeing authorization to temporarily increase the City Manager’s purchasing limit to $50,000. City staff is seeking emergency approval to process all purchase up to $50,000 by increasing the City Manager’s authorized purchases from $15,000 to $50,000 until April 30th. STAFF RECOMMENDATION: Increase authorized purchases for the City Manager from $15,000 to $50,000 until April 30, 2020. Item F will be discussed at a later date. 2020-18 ITEMS REMOVED FROM CONSENT AGENDA: M. Emergency Small Business Loans City Manager SUMMARY OF REQEUST: City staff is seeking authorization to temporarily streamline economic assistance to businesses previously impacted by the prolonged Lakeshore Drive reconstruction project and would like to operate over the next two months allowing Administrative approval of emergency small Page 5 of 6 business loans up to $10,000 as part of the revolving loan program. City staff is seeking temporary emergency approval to enter into small business loans up to $10,000 each. The specific approvals are as follows: Authorize the City Manager and Finance Director to approve emergency small business loans. The maximum loan amount would be $10,000; the maximum amount available would be $150,000. The terms would follow the normal revolving loan program interest rate criteria of Prime plus 2%. All loans would be amortized over a 36-month period, with interest incurring after 120 days and payments starting after 120 days. The fund has in excess of $1 Million to lend. If brought to full amortization, the loans would generate approximately $33,000 in interest for the fund. Amount Request: $150,000 Fund or Account: Revolving Loan Fund. STAFF RECOMMENDATION: Authorize the City Manager to approve emergency small business loans from the revolving loan fund, with a maximum loan amount of $10,000, and a maximum available of $150,000 until May 30, 2020. Motion by Commissioner German, second by Commissioner Johnson, to authorize the City Manager to approve emergency small business loans from the revolving loan fund, with a maximum loan amount of $10,000, and a maximum available of $150,000 until May 30, 2020. ROLL VOTE: Ayes: Rinsema-Sybenga, Emory, Johnson, Gawron, Hood, Ramsey, and German Nays: None MOTION PASSES PUBLIC COMMENT: Public comments were received. ADJOURNMENT: The City Commission meeting adjourned at 6:00 p.m. Respectfully Submitted, Ann Marie Meisch – MMC, City Clerk Page 6 of 6 Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: Televising Commission Meetings Submitted By: Ann Meisch Department: City Clerk Brief Summary: The agreement with Lakeshore Creative Services expires in April. Staff would like to extend the agreement for one year. Currently the agreement is for $350 per meeting. Because the length of meetings are longer than staff first indicated in the quote, it is requested the fee be increased to $450 per meeting. This includes operating our television station as well as social media platforms. Detailed Summary: Amount Requested:$450 per meeting Amount Budgeted: Fund(s) or Account(s): Fund(s) or Account(s): Recommended Motion: To extend the agreement with Lakeshore Creative Services for one year to film Commission Meetings at a rate of $450 per meeting. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: Fireworks Display Permit for Muskegon Country Club Submitted By: Ann Meisch, City Clerk Department: City Clerk Brief Summary: Melrose Pyrotechnics, Inc. is requesting approval of a fireworks display permit for July 2, 2020 at the Muskegon Country Club, 2801 Lakeshore Drive. The fire Marshall will inspect the fireworks on the day of the event. Detailed Summary: Amount Requested: Amount Budgeted: Fund(s) or Account(s): Fund(s) or Account(s): Recommended Motion: To approve the fireworks display permit for Melrose Pyrotechnics, contingent upon inspection of the fireworks and approval of the insurance. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: Amity Avenue Bridge Submitted By: Leo Evans Department: Public Works Brief Summary: Staff is requesting authorization to apply for State of Michigan FY2023 local bridge funds for a project to remove the Amity Avenue Bridge and rebuild an at-grade road through the area. A resolution of support is required to include with the application. Detailed Summary: Staff applied for this same project last year for State of Michigan FY2022 funding and we were the first project in the region not selected. Staff feels that resubmitting the project for consideration is still our best option within this program. Costs are estimated at approximately $431,000 for the project, with the city requesting to provide matching funds of $90,000 towards the construction costs (21%) plus engineering costs (estimated at $100,000). The costs for this project would be borne in future fiscal years and if the project is selected the necessary matching funds will be allocated in the future budget cycles. Amount Requested: $190,000 Amount Budgeted: $190,000 Fund(s) or Account(s): 203-TBD-5346/5355 Fund(s) or Account(s): 203-TBD-5346/5355 Recommended Motion: Approve the resolution of support and authorize the Mayor and Clerk to sign and commit to funding the required match and engineering costs in future fiscal years if the project is selected. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: City of Muskegon RESOLUTION SUPPORT OF APPLICATION FOR BRIDGE PRESERVATION FUNDS WHEREAS, Muskegon City Commissioners desire to promote safety and fiscal responsibility for the residents and visitors of our great city; and WHEREAS, Muskegon City Commissioners acknowledge there is no longer a need for the bridge carrying Amity Street over the abandoned railroad; and WHEREAS, Muskegon City Commissioners agree that removing the Amity bridge and rebuilding the roadway on fill reduces the future costs of maintenance; and NOW, THEREFORE LET IT BE RESOLVED, that Muskegon City Commissioners support the application for federal and state bridge preservation funds and commit to funding required match dollars for removal of the bridge. Dated this ______ of _______ 20__. ________________________________ Stephen J. Gawron Mayor _________________________________ Ann Marie Meisch City Clerk Amity Bridge and surrounding area $ MA RS EM H ST E ER Y AV WHITE AL A CL D AVE ST E ST AV RA R MU TH TE BA S RP B BO E YU W OAK AVE HY RN E ST ST E AV AV E ON N E G TO AL CE SK W MU DA SP ORCHARD AVE E R AV RI ST LE NG Y RT WOOD ST ST M EMERALD ST AMITY AVE AMITY BRIDGE FORK ST PIN E ST TE ST RR A CE ALLEN AVE JAY ST TE RR AC ES SANFORD ST APPLE AVE T E AV AM D OR SO BR C PECK ST N CO PH OS E AV IA E IA AR ST ST W E LA AV DE NA IO ADA AVE Engineering Department © 0 190 380 760 1,140 1,520 Feet CITY OF MUSKEGON APPLICATION FOR MICHIGAN DEPARTMENT OF TRANSPORTATION LOCAL BRIDGE FUNDS AMITY STREET OVER ABANDONED RAILROAD (SN 7699) I. INTRODUCTION The Amity Street Bridge over an Abandoned Railroad grade is the only priority for funding for the City of Muskegon. The City of Muskegon is requesting funding for a bridge removal project in the 2023 fiscal year. The City proposes to increase the local funding match by approximately 21%. A brief description of the bridge follows: Unknown original construction date, the bridge is a five-span, bridge with an overall length of 100.7 feet. The bridge has a clear width of 24 feet and an out-to-out of 31.8 feet. The superstructure consists of steel beams with a concrete deck. The abutments are concrete cantilever. Four-foot sidewalks along each side. The bridge railing is an aluminum tube. The average daily traffic is 1972 vehicles per day. II. GENERAL CONDITION OF THE BRIDGE The following major deficiencies were noted on a 2018 inspection of the Amity Street Bridge: The bridge is in fair to poor condition. Expansion joints are leaking and loose. Beam ends are heavily rusted over the abutments with section loss. Areas of full paint failure. Water leaking through full depth cracks in the deck. Areas of deck spalling along the surface. Steel sheet piling retaining walls are failing. Slope erosion has exposed the abutment footing along the west side. III. NARRATIVE SUPPORTING THE APPLICATION A. Contact Person for the City of Muskegon is: Mr. Leo Evans, P.E. Director of Public Works 1350 E. Keating Street Muskegon, MI 49442 Phone: (231) 724-6920 B. Removal Discussion The bridge needs preventative maintenance work or complete removal since Amity Street over Abandoned Railroad 1 City of Muskegon the railroad below has long been abandoned. The City wishes to remove the bridge rather than continual maintenance of the structure. The land beneath the bridge is owned by the Michigan Department of Natural Resources. They have granted the City permission to remove the bridge and replace it with an embankment. It is estimated that the preventative maintenance work will cost an estimated $483,000 versus removal with embankment and road work cost of $431,000. The preventative maintenance work would include a shallow deck overlay, zone beam painting, beam end repairs, expansion joint replacement, railing replacement, sidewalk healer/sealer, slope repair, and approach guardrail. C. Economic Importance The economic importance of the Amity Street Bridge includes the following: Neighborhood vehicular and pedestrian access to downtown. Alternative east-west route for Apple Avenue. D. Existing Detour Impact There is no existing detour for this bridge. E. Impact of Closed Structure If the bridge was closed, motorists and emergency vehicles would have to take a 0.25-mile detour. F. Structure Maintenance Unknown maintenance work occurred in 1969. IV. COST BREAKDOWN The following is the estimated removal cost for the Amity Street Bridge, SN 7699. ITEM ESTIMATED COST Approach Construction $290,000.00 Structure Construction $141,000.00 Total (A&B) $431,000.00 Local Funding Match $90,000.00 Note: The City of Muskegon will provide a match of nearly 21%, up to $90,000 of the estimated construction cost. V. PRIORITY LIST SN 7699 Amity Street over Abandoned Railroad: Rehabilitation Amity Street over Abandoned Railroad 2 City of Muskegon S F P S S PROJECT LOCATION LOCATION MAP AMITY STREET OVER ABANDONED RAILROAD CITY OF MUSKEGON, MUSKEGON COUNTY, T10N,R17W LEGEND: P ‐ POLICE, F – FIRE DEPARTMENT, S‐ SCHOOL NO DETOUR 2020 LAP - BRIDGE COST ESTIMATE WORKSHEET REV. 2/1/2020 - CPM, REHAB, REPLACE - DATE: 3/18/2020 OWNER: MUSKEGON FISCAL YEAR: 2023 Out to Out Curb to Curb ENGINEER: Leo Evans REGION: Grand LENGTH WIDTH WIDTH TSC: Muskegon PR: #N/A MP: #N/A 100.7 31.8 24.0 STRUCTURE ID: 7699 BRIDGE ID: #NAME? LOCATION: AMITY ST over C O RAILROAD PRIMARY WORK ACTIVITY DECK AREA: 3,202 SFT STR. TYPE: Steel OTHER WORK: CLEAR ROADWAY: 2,417 SFT Multi-Stringer, W or I-Beam Note: Unit costs were adjusted based on actual recent bid prices from similar projects WORK ACTIVITY Michigan Bridge Design Manual QUANTITY UNIT UNIT COST TOTAL NEW BRIDGE (increase deck area based on design standards and hydraulic requirements) Single or Multiple Spans, Grade Separation (add demo, approach, MOT) SFT $220.00 /SFT Single Span, Over Water Length < 40ft (add demo, approach, MOT) SFT $300.00 /SFT Single Span, Over Water Length 40-70ft (add demo, approach, MOT) SFT $275.00 /SFT Single Span, Over Water Length 70-100ft (add demo, approach, MOT) SFT $250.00 /SFT Multiple Spans, Over Water Length > 100ft (add demo, approach, MOT) SFT $220.00 /SFT Precast Culvert Length < 40ft (add demo, approach, MOT) SFT $350.00 /SFT NEW SUPERSTRUCTURE New Superstructure, Grade Separation (incl. remove exist deck/super; add MOT & approach) SFT $170.00 /SFT New Superstructure, Over Water (incl. remove exist deck/super; add MOT & approach) SFT $175.00 /SFT WIDENING Structure Widening, _____ ft (incl. deck/super/sub widening, add approach transition) SFT $270.00 /SFT NEW DECK New Bridge Deck & Barrier (incl. remove exist deck/railing, add approach, MOT) SFT $75.00 /SFT DEMOLITION Entire Structure, Grade Separation 3,202.0 SFT $33.00 /SFT $105,666 Entire Structure, Over Water SFT $46.00 /SFT DECK REPAIR / TREATMENTS Bridge Railing Replacement (incl. removal and replacement) FT $400.00 /FT Concrete Brush Block / Curb Patch (incl. hand chipping and formwork) FT $24.00 /FT Concrete Barrier Patch (incl. hand chipping and formwork) SFT $45.00 /SFT Concrete Deck Patch (incl. hand chipping) SFT $30.00 /SFT Deep Overlay (incl. joint repl & hydro) SFT $33.00 /SFT Epoxy Overlay (incl. warranty) SYD $35.00 /SYD Expansion Joint Gland Replacement (remove and replace elastomeric gland) FT $85.00 /FT Expansion Joint Replacement (incl. removal) FT $600.00 /FT Full Depth Patch SFT $76.00 /SFT Healer / Sealer (penetrates cracks in bridge deck) SYD $15.00 /SYD HMA Overlay with WP membrane SYD $60.00 /SYD Overlay Removal (Epoxy: $8/syd | Latex: $16/syd | HMA: $40/syd) SYD $40.00 /SYD Reseal Bridge Joints FT $16.00 /FT Shallow Overlay (incl. joint repl & hydro) SFT $22.00 /SFT SUPERSTRUCTURE REPAIR Bearing Realignment / Replacement (incl. temporary supports) EA $5,000.00 EA Heat Straightening (incl. clean and coat) EA $50,000.00 EA Pack Rust Repair (greater than 3/8" separation) FT $500.00 /FT Paint - Complete (incl. clean & coat) SFT $20.00 /SFT Paint - Partial / Spot / Zone (incl. clean & coat - $20k minimum) SFT $40.00 /SFT PCI Beam End Blockout (incl. temporary supports) EA $7,200.00 EA Pin & Hanger Replacement (incl. temporary supports) EA $8,000.00 EA Structural Steel Repair (based on 6ft length; for stiffeners use $1,200 ea) EA $3,000.00 EA SUBSTRUCTURE REPAIR Substructure Patching (measured x 2) replace if repair area > 30% CFT $300.00 /CFT Substructure Replacement (incl. temporary supports, excavation) CFT $180.00 /CFT Substructure Horizontal Surface Sealer SYD $40.00 /SYD Temporary Supports (add $1,200 for ea steel beam - stiffeners) EA $2,500.00 EA MISCELLANEOUS Articulating Concrete Block System (ACB) SYD $150.00 /SYD Concrete Surface Coating SYD $28.00 /SYD Culvert Cleanout FT $30.00 /FT Epoxy Crack Injection (structural crack repair) FT $50.00 /FT Metal Mesh Panels (48" width, max 6'-6" length) SFT $20.00 /SFT Pressure Relief Joint (use when approach concrete roadway exceeds 1,000ft) FT $100.00 /FT Riprap (assume 10ft distance around perimeter of substructure) SYD $175.00 /SYD Silane Treatment (penetrating sealer for concrete surfaces) SFT $4.50 /SFT Slope Protection Repairs SYD $100.00 /SYD Other BASE STRUCTURE CONSTRUCTION BUDGET $105,666 CONTINGENCY (10% - 20%) (use higher contingency for small projects) 10 % $106,000.00 $11,000 MOBILIZATION (estimate at 10%) 10 % $117,000.00 $12,000 INFLATION (assume 3% per year, beginning in 2021) 9 % $129,000.00 $12,000 STRUCTURE CONSTRUCTION BUDGET $141,000 ROAD WORK Approach Pavement, 12" RC (incl. removal; add curb, gutter, guardrail) 20' ea. end SYD $175.00 /SYD Approach Curb & Gutter (incl. removal) 20' ea. quadrant FT $56.00 /FT Guardrail Anchorage to Bridge (each quadrant) EA $1,600.00 /EA Guardrail (incl. removal) < 200ft beyond reference line FT $28.00 /FT Guardrail Terminal (each quadrant) EA $2,300.00 /EA Roadway Approach Work (beyond approach pavement) 1.0 LSUM $205,000.00 LSUM $205,000 Utilities LSUM LSUM TRAFFIC CONTROL Unit Cost to be determined by Region or TSC Traffic & Safety Part Width Construction LSUM LSUM Crossovers EA $300,000.00 /EA Temporary Traffic Signals set $25,000.00 /set RR Flagging LSUM LSUM Detour min. $10,000 1.0 LSUM $15,000.00 LSUM $15,000 BASE ROAD/TRAFFIC CONSTRUCTION BUDGET $220,000 CONTINGENCY (10% - 20%) (use higher contingency for small projects) 10 % $220,000.00 $22,000 MOBILIZATION (estimate at 10%) 10 % $242,000.00 $24,000 INFLATION (assume 3% per year, beginning in 2021) 9 % $266,000.00 $24,000 RELATED ROAD/TRAFFIC CONSTRUCTION BUDGET $290,000 (Does not include PE or CE) TOTAL CONSTRUCTION BUDGET $431,000 APPROACH WORK ESTIMATE ONLY Engineer's Opinion of Costs Project Number: Muskegon App Project Engineer: LAPS Estimate Number: 1: Amity St Embankment Estimate Date Created: 4/4/2018 Project Type: Miscellaneous 3/13/2020 Date Edited: Location: City of Muskegon Fed/State #: Description: Amity St Estimate Fed Item: Control Section: Line Pay Item Description Quantity Units Unit Price Total Category: 0000 0001 2010001 Clearing 0.750 Acre $15,000.000 $11,250.000 0002 2050010 Embankment, CIP 12,300.000 Cyd $10.000 $123,000.000 0003 2050016 Excavation, Earth 400.000 Cyd $5.000 $2,000.000 0004 3010002 Subbase, CIP 300.000 Cyd $15.000 $4,500.000 0005 3020001 Aggregate Base 278.000 Ton $14.000 $3,892.000 0006 5010033 HMA, 13A 121.000 Ton $85.000 $10,285.000 0007 8020038 Curb and Gutter, Conc, Det F4 500.000 Ft $22.000 $11,000.000 0008 8030044 Sidewalk, Conc, 4 inch 3,000.000 Sft $8.500 $25,500.000 0009 8160102 Slope Restoration, Type C 2,500.000 Syd $5.000 $12,500.000 Category 0000 Total: $203,927.00 Estimate Total: $203,927.00 APPROACH WORK ESTIMATE ONLY Contract # Muskegon App (City of Muskegon) Page 1 of 1 MERL: 2018.11.0 3/13/2020 11:07:47 AM FOR COMPARATIVE PURPOSE ONLY 2020 LAP - BRIDGE COST ESTIMATE WORKSHEET REV. 2/1/2020 - CPM, REHAB, REPLACE - DATE: 3/13/2020 OWNER: MUSKEGON FISCAL YEAR: 2023 Out to Out Curb to Curb ENGINEER: Leo Evans REGION: Grand LENGTH WIDTH WIDTH TSC: Muskegon PR: #N/A MP: #N/A 100.7 31.8 24.0 STRUCTURE ID: 7699 BRIDGE ID: #NAME? LOCATION: AMITY ST over C O RAILROAD PRIMARY WORK ACTIVITY Overlay - Deep DECK AREA: 3,202 SFT STR. TYPE: Steel OTHER WORK: Partial Painting, exp joints, Healer/sealer CLEAR ROADWAY: 2,417 SFT Multi-Stringer, W or I-Beam Note: Unit costs were adjusted based on actual recent bid prices from similar projects WORK ACTIVITY Michigan Bridge Design Manual QUANTITY UNIT UNIT COST TOTAL NEW BRIDGE (increase deck area based on design standards and hydraulic requirements) Single or Multiple Spans, Grade Separation (add demo, approach, MOT) SFT $220.00 /SFT Single Span, Over Water Length < 40ft (add demo, approach, MOT) SFT $300.00 /SFT Single Span, Over Water Length 40-70ft (add demo, approach, MOT) SFT $275.00 /SFT Single Span, Over Water Length 70-100ft (add demo, approach, MOT) SFT $250.00 /SFT Multiple Spans, Over Water Length > 100ft (add demo, approach, MOT) SFT $220.00 /SFT Precast Culvert Length < 40ft (add demo, approach, MOT) SFT $350.00 /SFT NEW SUPERSTRUCTURE New Superstructure, Grade Separation (incl. remove exist deck/super; add MOT & approach) SFT $170.00 /SFT New Superstructure, Over Water (incl. remove exist deck/super; add MOT & approach) SFT $175.00 /SFT WIDENING Structure Widening, _____ ft (incl. deck/super/sub widening, add approach transition) SFT $270.00 /SFT NEW DECK New Bridge Deck & Barrier (incl. remove exist deck/railing, add approach, MOT) SFT $75.00 /SFT DEMOLITION Entire Structure, Grade Separation SFT $33.00 /SFT Entire Structure, Over Water SFT $46.00 /SFT DECK REPAIR / TREATMENTS Bridge Railing Replacement (incl. removal and replacement) 202.0 FT $400.00 /FT $80,800 Concrete Brush Block / Curb Patch (incl. hand chipping and formwork) FT $24.00 /FT Concrete Barrier Patch (incl. hand chipping and formwork) SFT $45.00 /SFT Concrete Deck Patch (incl. hand chipping) SFT $30.00 /SFT Deep Overlay (incl. joint repl & hydro) 2,417.0 SFT $33.00 /SFT $79,761 Epoxy Overlay (incl. warranty) SYD $35.00 /SYD Expansion Joint Gland Replacement (remove and replace elastomeric gland) FT $85.00 /FT Expansion Joint Replacement (incl. removal) 64.0 FT $600.00 /FT $38,400 Full Depth Patch SFT $76.00 /SFT Healer / Sealer (penetrates cracks in bridge deck) 90.0 SYD $15.00 /SYD $1,350 HMA Overlay with WP membrane SYD $60.00 /SYD Overlay Removal (Epoxy: $8/syd | Latex: $16/syd | HMA: $40/syd) SYD $40.00 /SYD Reseal Bridge Joints FT $16.00 /FT Shallow Overlay (incl. joint repl & hydro) SFT $22.00 /SFT SUPERSTRUCTURE REPAIR Bearing Realignment / Replacement (incl. temporary supports) EA $5,000.00 EA Heat Straightening (incl. clean and coat) EA $50,000.00 EA Pack Rust Repair (greater than 3/8" separation) FT $500.00 /FT Paint - Complete (incl. clean & coat) SFT $20.00 /SFT Paint - Partial / Spot / Zone (incl. clean & coat - $20k minimum) 570.0 SFT $40.00 /SFT $22,800 PCI Beam End Blockout (incl. temporary supports) EA $7,200.00 EA Pin & Hanger Replacement (incl. temporary supports) EA $8,000.00 EA Structural Steel Repair (based on 6ft length; for stiffeners use $1,200 ea) 5.0 EA $3,000.00 EA $15,000 SUBSTRUCTURE REPAIR Substructure Patching (measured x 2) replace if repair area > 30% CFT $300.00 /CFT Substructure Replacement (incl. temporary supports, excavation) CFT $180.00 /CFT Substructure Horizontal Surface Sealer SYD $40.00 /SYD Temporary Supports (add $1,200 for ea steel beam - stiffeners) EA $2,500.00 EA MISCELLANEOUS Articulating Concrete Block System (ACB) SYD $150.00 /SYD Concrete Surface Coating SYD $28.00 /SYD Culvert Cleanout FT $30.00 /FT Epoxy Crack Injection (structural crack repair) FT $50.00 /FT Metal Mesh Panels (48" width, max 6'-6" length) SFT $20.00 /SFT Pressure Relief Joint (use when approach concrete roadway exceeds 1,000ft) FT $100.00 /FT Riprap (assume 10ft distance around perimeter of substructure) SYD $175.00 /SYD Silane Treatment (penetrating sealer for concrete surfaces) SFT $4.50 /SFT Slope Protection Repairs SYD $100.00 /SYD Other BASE STRUCTURE CONSTRUCTION BUDGET $238,111 CONTINGENCY (10% - 20%) (use higher contingency for small projects) 15 % $238,000.00 $36,000 MOBILIZATION (estimate at 10%) 10 % $274,000.00 $27,000 INFLATION (assume 3% per year, beginning in 2021) 9 % $301,000.00 $27,000 STRUCTURE CONSTRUCTION BUDGET $328,000 ROAD WORK Approach Pavement, 12" RC (incl. removal; add curb, gutter, guardrail) 20' ea. end SYD $175.00 /SYD Approach Curb & Gutter (incl. removal) 20' ea. quadrant 200.0 FT $56.00 /FT $11,200 Guardrail Anchorage to Bridge (each quadrant) 4.0 EA $1,600.00 /EA $6,400 Guardrail (incl. removal) < 200ft beyond reference line FT $28.00 /FT Guardrail Terminal (each quadrant) 4.0 EA $2,300.00 /EA $9,200 Roadway Approach Work (beyond approach pavement) 1.0 LSUM $75,000.00 LSUM $75,000 Utilities LSUM LSUM TRAFFIC CONTROL Unit Cost to be determined by Region or TSC Traffic & Safety Part Width Construction LSUM LSUM Crossovers EA $300,000.00 /EA Temporary Traffic Signals set $25,000.00 /set RR Flagging LSUM LSUM Detour min. $10,000 1.0 LSUM $15,000.00 LSUM $15,000 BASE ROAD/TRAFFIC CONSTRUCTION BUDGET $116,800 CONTINGENCY (10% - 20%) (use higher contingency for small projects) 10 % $117,000.00 $12,000 MOBILIZATION (estimate at 10%) 10 % $129,000.00 $13,000 INFLATION (assume 3% per year, beginning in 2021) 9 % $142,000.00 $13,000 RELATED ROAD/TRAFFIC CONSTRUCTION BUDGET $155,000 (Does not include PE or CE) TOTAL CONSTRUCTION BUDGET $483,000 FOR COMPARATIVE PURPOSE ONLY MICHIGAN DEPARTMENT OF TRANSPORTATION STR 7699 BRIDGE SAFETY INSPECTION REPORT Facility Latitude / Longitude MDOT Structure ID Structure Condition AMITY ST 43.2361 / -86.2394 614461800071R01 Fair Condition(5) Feature Length / Width / Spans Owner C O RAILROAD 100.7 / 31.8 / 5 City: MUSKEGON(4618) Location Built / Recon. / Paint / Ovly. TSC Operational Status 0.02 E OF MYRTLE AVE 1900 / 1969 / / Muskegon(21) A Open, no restriction(A) Region / County Material / Design Last NBI Inspection Scour Evaluation Grand(3) / Muskegon(61) 3 Steel / 02 Multi Str Non Comp 08/31/2018 / S2KS N Not Over Waterway NBI INSPECTION S2KS Inspector Name Agency / Company Name Insp. Freq. Insp. Date Ryan Worden Scott Civil Engineering 24 08/31/2018 GENERAL NOTES Fair. Remove overgrown trees from sidewalk areas. Repair west bearings and beam ends. DECK 08/14 08/16 08/18 1. Surface 5 5 5 The concrete deck has transverse cracks throughout the deck, spaced every 6'-10'. Most (SIA-58A) spalls along the deck have been patched with HMA. Noted some delaminated areas around spalled areas. Spalls scattered along the centerline full length of the deck. (08/18) Concrete deck has transverse cracks throughout deck, spaced every 6'-10'. Most spalls along the deck have been patched with HMA. Noted some delaminated areas around spalled areas. Approx 5% of deck area spalled/delaminated. Mostly confined to midspan and west end of deck. (08/16) Concrete deck has transverse cracks throughout deck, spaced every 6'-10'. All spalls in deck have been patched with HMA. Noted some delaminated areas around spalled areas. Approx 10% of deck area spalled/delaminated. Mostly confined to midspan and west end of deck. (08/14) 2. Expansion 4 4 4 Joints reference lines. Water flows under the cover plate onto beam ends. Loose cover plate Joints at SW corner on sidewalk. Deck spalling along cover plates, worst at west joint. (08/18) Joints reference lines. Water flows under cover plate onto beam ends. Loose cover plate at SW corner on sidewalk. Some deck spalling along coverplates. (08/16) Joints reference lines. Water flows under cover plate onto beam ends. Loose cover plate at SW corner on sidewalk. Some deck spalling along coverplates. (08/14) 3. Other N N 5 Centerline construction joint has some spalling along the deck surface. (08/18) Joints (08/16) (08/14) 4. Railings 5 5 5 3 tube aluminum, anchor bolts rusted. Missing anchor bolt at a post along south rail near the east end. (08/18) 3 tube aluminum, bolts rusted. Missing anchor bolt at a post along south rail near the east end. (08/16) 3 tube aluminum, bolts rusted (08/14) 5. Sidewalks 5 5 5 Very narrow sidewalks. Some transverse cracking and spalls at the joints. Brush overgrown or Curbs at the ends causes pedestrians to walk into the street. (08/18) Very narrow sidewalks. Some transverse cracking and spalls at the joints. Brush overgrown at the ends causes pedestrians to walk into the street. (08/16) Very narrow sidewalks. Some transverse cracking and spalls at the joints. Brush overgrown at the ends causes pedestrians to walk into the street. (08/14) 6. Deck 5 5 5 Bottom of the deck has transverse cracks with efflorescence, more in center spans. Bottom of Bottom deck soffit cracked under sidewalk joint. (08/18) Surface Bottom of deck has transverse cracks with efflorescence, mainly in center spans. Bottom of (SIA-58B) deck soffit cracked under sidewalk joint. (08/16) Bottom of deck has transverse cracks with efflorescence, mainly in center spans. Bottom of overhang cracked under sidewalk joint. (08/14) 7. Deck 5 5 5 Deck has full depth cracks, with spalled & delaminated concrete on top. Estimate 5% of deck (SIA-58) spalled/patched. Water is making its way through the cracks. (08/18) Deck has full depth cracks, with spalled & delaminated concrete on top. Estimate 5% of deck cracked. Water is making its way through the cracks. (08/16) Deck has full depth cracks, with spalled & delaminated concrete on top. Estimate 5% of deck cracked. Water is making its way through the cracks. (08/14) Form P2502 Printed on 04/16/2019 Page 1 of 4 MICHIGAN DEPARTMENT OF TRANSPORTATION STR 7699 BRIDGE SAFETY INSPECTION REPORT Facility Latitude / Longitude MDOT Structure ID Structure Condition AMITY ST 43.2361 / -86.2394 614461800071R01 Fair Condition(5) Feature Length / Width / Spans Owner C O RAILROAD 100.7 / 31.8 / 5 City: MUSKEGON(4618) Location Built / Recon. / Paint / Ovly. TSC Operational Status 0.02 E OF MYRTLE AVE 1900 / 1969 / / Muskegon(21) A Open, no restriction(A) Region / County Material / Design Last NBI Inspection Scour Evaluation Grand(3) / Muskegon(61) 3 Steel / 02 Multi Str Non Comp 08/31/2018 / S2KS N Not Over Waterway 8. Drainage off ends (08/18) off ends (08/16) off ends (08/14) SUPERSTRUCTURE 08/14 08/16 08/18 9. Stringer 5 5 5 The end +/- 3' of beams at abuts are rusted with scale from leaking joint. The remaining (SIA-59) length of the beams is in good shape. East end of beams has rust scale under leaking joint. West beam ends have pack rust/ laminar rust to bottom flanges and heavy scale to webs and top flanges. Section loss has occurred to bottom flanges at leaking deck cracks. Spot rusting at leaking cracks in center span. (08/18) The end +/- 3' of beams at abuts are rusted with scale from leaking joint. Remaining length of the beams are in good shape. east end of beams have rust scale under leaking joint. West beam ends have pack rust/ laminar rust to bottom flanges and heavy scale to webs and top flanges. Section loss has occurred to bottom flanges at leaking deck cracks. Spot rusting at leaking cracks in center span. (08/16) The end +/- 3' of beams at abuts are rusted with scale from leaking joint. Remaining length of the beams are in good shape. east end of beams have rust scale under leaking joint. West beam ends have pack rust/ laminar rust to bottom flanges and heavy scale to webs and top flanges. Section loss has occurred to bottom flanges at leaking deck cracks. spot rusting at leaking cracks in center span. (08/14) 10. Paint 4 4 4 paint failed at beam ends and spot locations where cracks are leaking. (08/18) (SIA-59A) paint failed at beam ends and spot locations where cracks are leaking. (08/16) paint failed at beam ends and spot locations where cracks are leaking. (08/14) 11. Section 2 2 2 estimate 5% or less loss under leaking cracks. West end loss estimated at 10%. (08/18) Loss estimate 5% or less loss under leaking cracks. West end loss estimated at 10%. (08/16) estimate 5% or less loss under leaking cracks. West end loss estimated at 10%. (08/14) 12. Bearings 3 3 3 Westend bearings have laminar rust with section loss. Most bolts are gone. Anchor bolts in place at the east end. East end fascia bearing has heavy scale. (08/18) Westend bearings have laminar rust with section loss. Most bolts are gone. Anchor bolts in place at eastend. Eastend fascia bearing has heavy scale. (08/16) Westend bearings have laminar rust with section loss. bolts are gone. Anchor bolts in place at eastend. Eastend fascia bearing has heavy scale. (08/14) SUBSTRUCTURE 08/14 08/16 08/18 13. Abutments 7 7 7 footing exposed along west abutment. No undermining noted. (08/18) (SIA-60) footing exposed along west abutment. No undermining noted. (08/16) footing exposed along west abutment. No undermining noted. (08/14) 14. Piers 6 6 6 Steel bent piers with minor rust. Some welded repairs to hole sway bracing to column (SIA-60) connection. Some lower lacing bars were welded, one cut top of the column at pier 1E. Columns bolted to concrete foundations. Cap is bolted to columns. (08/18) Steel bent piers with minor rust. Some welded repairs to hole sway bracing to column connection. Some lower lacing bars were welded. Columns bolted to concrete foundations. Cap is bolted to columns. (08/16) Steel bent piers with minor rust. Some welded repairs to hole sway bracing to column connection. Some lower lacing bars were welded. Columns bolted to concrete foundations. Cap is bolted to columns. (08/14) 15. Slope N N N (08/18) Protection (08/16) no slope protections, no erosion, although west abutment footing is exposed. (08/14) Form P2502 Printed on 04/16/2019 Page 2 of 4 MICHIGAN DEPARTMENT OF TRANSPORTATION STR 7699 BRIDGE SAFETY INSPECTION REPORT Facility Latitude / Longitude MDOT Structure ID Structure Condition AMITY ST 43.2361 / -86.2394 614461800071R01 Fair Condition(5) Feature Length / Width / Spans Owner C O RAILROAD 100.7 / 31.8 / 5 City: MUSKEGON(4618) Location Built / Recon. / Paint / Ovly. TSC Operational Status 0.02 E OF MYRTLE AVE 1900 / 1969 / / Muskegon(21) A Open, no restriction(A) Region / County Material / Design Last NBI Inspection Scour Evaluation Grand(3) / Muskegon(61) 3 Steel / 02 Multi Str Non Comp 08/31/2018 / S2KS N Not Over Waterway 16. Channel N N N Over abandoned railroad. (08/18) (SIA-61) Over abandoned railroad. (08/16) over abandoned railroad (08/14) 17. Scour N N N/A (08/18) Inspection N/A (08/16) (08/14) APPROACH 08/14 08/16 08/18 18. Approach 5 5 5 HMA with cracks sealed. Some wedging at abutment reference lines. (08/18) Pavement HMA with cracks sealed. Some wedging at abutment reference lines. (08/16) HMA with cracks sealed. Some wedging at abutment reference lines. (08/14) 19. Approach 3 3 3 NW sidewalk has 3" settlement, NE sidewalk has asphalt wedging. SE quad continues to Shoulders erode from behind steel sheeting wall sidewalk settled more since last inspection, the Sidewalks adjacent curb has also settled. Both southside sidewalks are undermined. Approach C&G has settled. Exposed slope in the NW & SE quad need a safety rail. (08/18) NW sidewalk has 3" settlement, NE sidewalk has asphalt wedging. SE quad continues to erode from behind steel sheeting wall sidewalk settled more since last inspection, the adjacent curb has also settled. Both southside sidewalks are undermined. Approach C&G has settled. Exposed slope in the NW & SE quad need a safety rail. (08/16) NW sidewalk has 3" settlement, NE sidewalk has asphalt wedging. SE quad continues to erode from behind steel sheeting wall sidewalk settled more about 4" now. Both southside sidewalks are undermined. Approach C&G has settled. Exposed slope in the NW & SE quad need a safety rail. (08/14) 20. Approach Slopes are vegetated. Steel sheeting in NW & SE quads are rusted and leaning outward. SE Slopes quad soil behind the sheeting has settled. Holes in SE sheeting allowing the soil to wash from under sidewalk. Trees and brush overgrowing sidewalk in each quad cause pedestrians to walk into the street. (08/18) Slopes are vegetated. Steel sheeting in NW & SE quads are rusted and leaning outward. SE quad soil behind the sheeting has settled. Trees and brush overgrowing sidewalk in each quad cause pedestrians to walk into street. (08/16) Slopes are vegetated. Steel sheeting in NW & SE quads are rusted and leaning outward. SE quad soil behind the sheeting has settled. Trees and brush overgrowing sidewalk in each quad cause pedestrians to walk into street. (08/14) 21. Utilities None noted (08/18) None noted (08/16) None noted (08/14) 22. Drainage none noted (08/18) Culverts none noted (08/16) none noted (08/14) MISCELLANEOUS Guard Rail Other Items Item Rating Item Rating 36A. Bridge Railings 0 71. Water Adequacy N 36B. Transitions 0 72. Approach Alignment 4 36C. Approach Guardrail 0 Temporary Support 0 No Temporary Supports 36D. Approach Guardrail Ends 0 High Load Hit (M) No Special Insp. Equipment Underwater Insp. Method 0 False Decking (Timber) Removed to Complete Inspection N/A - No False Decking Critical Feature Inspections (SIA-92) Form P2502 Printed on 04/16/2019 Page 3 of 4 MICHIGAN DEPARTMENT OF TRANSPORTATION STR 7699 BRIDGE SAFETY INSPECTION REPORT Facility Latitude / Longitude MDOT Structure ID Structure Condition AMITY ST 43.2361 / -86.2394 614461800071R01 Fair Condition(5) Feature Length / Width / Spans Owner C O RAILROAD 100.7 / 31.8 / 5 City: MUSKEGON(4618) Location Built / Recon. / Paint / Ovly. TSC Operational Status 0.02 E OF MYRTLE AVE 1900 / 1969 / / Muskegon(21) A Open, no restriction(A) Region / County Material / Design Last NBI Inspection Scour Evaluation Grand(3) / Muskegon(61) 3 Steel / 02 Multi Str Non Comp 08/31/2018 / S2KS N Not Over Waterway Freq Date 92A. Fracture Critical 92B. Underwater 92C. Other Special 92D. Fatigue Sensitive Form P2502 Printed on 04/16/2019 Page 4 of 4 MICHIGAN DEPARTMENT OF TRANSPORTATION STR 7699 STRUCTURE INVENTORY AND APPRAISAL Facility Latitude / Longitude MDOT Structure ID Structure Condition AMITY ST 43.2361 / -86.2394 614461800071R01 Fair Condition(5) Feature Length / Width / Spans Owner C O RAILROAD 100.7 / 31.8 / 5 City: MUSKEGON(4618) Location Built / Recon. / Paint / Ovly. TSC Operational Status 0.02 E OF MYRTLE AVE 1900 / 1969 / / Muskegon(21) A Open, no restriction(A) Region / County Material / Design Last NBI Inspection Scour Evaluation Grand(3) / Muskegon(61) 3 Steel / 02 Multi Str Non Comp 08/31/2018 / S2KS N Not Over Waterway Bridge History, Type, Materials Route Carried By Structure(ON Record) Route Under Structure (UNDER Record) 27 - Year Built 1900 5A - Record Type 1 5A - Record Type 106 - Year Reconstructed 1969 5B - Route Signing 5 5B - Route Signing 202 - Year Painted 5C - Level of Service 0 5C - Level of Service 203 - Year Overlay 5D - Route Number 00000 5D - Route Number 43 - Main Span Bridge Type 3 02 5E - Direction Suffix 0 5E - Direction Suffix 44 - Appr Span Bridge Type 10L - Best 3m Unclr-Lt 0 0 10L - Best 3m Unclr-Lt 77 - Steel Type 0 10R - Best 3m Unclr-Rt 99 99 10R - Best 3m Unclr-Rt 78 - Paint Type 0 PR Number PR Number 79 - Rail Type 3 Control Section Control Section 80 - Post Type 0 11 - Mile Point 0 11 - Mile Point 107 - Deck Type 1 12 - Base Highway Network 0 12 - Base Highway Network 108A - Wearing Surface 1 13 - LRS Route-Subroute 0000008658 09 13 - LRS Route-Subroute 108B - Membrane 0 19 - Detour Length 3 19 - Detour Length 108C - Deck Protection 0 20 - Toll Facility 3 20 - Toll Facility Structure Dimensions 26 - Functional Class 19 26 - Functional Class 28A - Lanes On 2 28B - Lanes Under 34 - Skew 0 29 - ADT 1972 29 - ADT 35 - Struct Flared 0 30 - Year of ADT 2004 30 - Year of ADT 45 - Num Main Spans 5 32 - Appr Roadway Width 29.9 42B - Service Type Under 2 46 - Num Apprs Spans 0 32A/B - Ap Pvt Type/Width 5 29.99 47L - Left Horizontal Clear 48 - Max Span Length 28.9 42A - Service Type On 1 47R - Right Horizontal Clear 49 - Structure Length 100.7 47L - Left Horizontal Clear 0.0 54A - Left Feature 50A - Width Left Curb/SW 3 47R - Right Horizontal Clear 24.0 54B - Left Underclearance 99 99 50B - Width Right Curb/SW 3 53 - Min Vert Clr Ov Deck 99 99 54C - Right Feature 33 - Median 0 100 - STRAHNET 0 54D - Right Clearance 99 99 51 - Width Curb to Curb 24 102 - Traffic Direct 2 Under Clearance Year 52 - Width Out to Out 31.8 109 - Truck % 0 55A - Reference Feature R 112 - NBIS Length Y 110 - Truck Network 0 55B - Right Horiz Clearance 99.9 Inspection Data 114 - Future ADT 2009 56 - Left Horiz Clearance 0 90 - Inspection Date 08/31/2018 115 - Year Future ADT 2024 100 - STRAHNET 91 - Inspection Freq 24 Freeway 0 102 - Traffic Direct 92A - Frac Crit Req/Freq N Structure Appraisal 109 - Truck % 93A - Frac Crit Insp Date 110 - Truck Network 36A - Bridge Railing 0 92B - Und Water Req/Freq N 114 - Future ADT 36B - Rail Transition 0 93B - Und Water Insp Date 115 - Year Future ADT 36C - Approach Rail 0 92C - Oth Spec Insp Req/Freq N Freeway 36D - Rail Termination 0 93C - Oth Spec Insp Date Proposed Improvements 67 - Structure Evaluation 5 92D - Fatigue Req/Freq N 68 - Deck Geometry 4 75 - Type of Work 93D - Fatigue Insp Date 69 - Underclearance 4 76 - Length of Improvement 176A - Und Water Insp Method 0 71 - Waterway Adequacy N 94 - Bridge Cost 58 - Deck Rating 5 72 - Approach Alignment 4 95 - Roadway Cost 58A/B - Deck Surface/Bottom 5 5 103 - Temporary Structure 96 - Total Cost 59 - Superstructure Rating 5 113 - Scour Criticality N 97 - Year of Cost Estimate 59A - Paint Rating 4 60 - Substructure Rating 6 Miscellaneous Load Rating and Posting 61 - Channel Rating N 37 - Historical Significance 5 31 - Design Load 5 62 - Culvert Rating N 98A - Border Bridge State 41 - Open, Posted, Closed A Navigation Data 98B - Border Bridge % 63 - Fed Oper Rtg Method 1 101 - Parallel Structure N 64F - Fed Oper Rtg Load 52.8 38 - Navigation Control N EPA ID 64MA - Mich Oper Rtg Method 1 39 - Vertical Clearance 0 Stay in Place Forms 64MB - Mich Oper Rtg 77.5 40 - Horizontal Clearance 0 143 - Pin & Hanger Code 64MC - Mich Oper Truck 18 111 - Pier Protection 148 - No. of Pin & Hangers 65 - Inv Rtg Method 1 116 - Lift Brdg Vert Clear 0 66 - Inventory Load 31.6 70 - Posting 5 141 - Posted Loading 193 - Overload Class N Form 1717A (01/2002) Printed on 04/16/2019 Page 1 of 1 MICHIGAN DEPARTMENT OF TRANSPORTATION STR 7699 WORK RECOMMENDATIONS Facility Latitude / Longitude MDOT Structure ID Structure Condition AMITY ST 43.2361 / -86.2394 614461800071R01 Fair Condition(5) Feature Length / Width / Spans Owner C O RAILROAD 100.7 / 31.8 / 5 City: MUSKEGON(4618) Location Built / Recon. / Paint / Ovly. TSC Operational Status 0.02 E OF MYRTLE AVE 1900 / 1969 / / Muskegon(21) A Open, no restriction(A) Region / County Material / Design Last NBI Inspection Scour Evaluation Grand(3) / Muskegon(61) 3 Steel / 02 Multi Str Non Comp 08/31/2018 / S2KS N Not Over Waterway WORK RECOMMENDATIONS S2KS Inspector Name Agency / Company Name Insp. Freq. Insp. Date Ryan Worden Scott Civil Engineering 24 08/31/2018 RECOMMENDATIONS & ACTION ITEMS Recommendation Type Priority Description Brush Cut H Cut brush around bridge Slope Repair H repair failing sheet walls and seal any wall gaps allowing erosion and settlement of approach sidewalk. Joint Repair H Replace joints & paint beam ends, concrete overlay deck Deck Patching H Continue to patch deck, seal cracks in concrete. Zone Paint H Beam ends and bearings clean and coat, spot paint areas under cracks. Printed on 04/16/2019 Page 1 of 1 Bridge section SN 7699 Amity Street over Abandoned Railroad 2018 Sidewalk in the SE quadrant continues to undermine and settle SN 7699 Amity Street over Abandoned Railroad 2018 Deck spalls and patches mostly along center of the deck SN 7699 Amity Street over Abandoned Railroad 2018 Sidewalk spalling and settlement in the NW quadrant SN 7699 Amity Street over Abandoned Railroad 2018 Spalling along west expansion joint SN 7699 Amity Street over Abandoned Railroad 2018 Bridge elevation SN 7699 Amity Street over Abandoned Railroad 2018 Pier 1W elevation SN 7699 Amity Street over Abandoned Railroad 2018 West abutment elevation SN 7699 Amity Street over Abandoned Railroad 2018 Leaking west expansion joint causing rusting at beam ends and bearings SN 7699 Amity Street over Abandoned Railroad 2018 More transverse cracks in the center span SN 7699 Amity Street over Abandoned Railroad 2018 East expansion joint leaking onto beam ends SN 7699 Amity Street over Abandoned Railroad 2018 Soil and debris covering bearing at east abutment south end SN 7699 Amity Street over Abandoned Railroad 2018 Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: Concession Agreement Submitted By: Doug Sayles Department: Public Works Brief Summary: Staff is asking permission to extend the contractual agreement for/with “The Beach Cove” concession at Pere Marquette Park. Detailed Summary: Staff is asking permission to enter into a contractual Concession Agreement for 2020, 2021, 2022 and 2023 with Morse Michel of Moji, Inc. for Operating a Concession (“The Beach Cove”) at Pere Marquette Park. The agreement also call for a renewal of said contract by staff beyond 2023 for additional years if both parties agree. Concession sells various retail food items, beach novelties and beach rental items Concession revenue is 10% of gross receipts. Over the last three years the concession stand has generated $14,427.61 in revenue for the City which has been and will continue to be reinvested in the park. A draft copy of the agreement is attached that still needs final review and approval from staff. Amount Requested: Amount Budgeted: Fund(s) or Account(s): Fund(s) or Account(s): Recommended Motion: Authorize staff to enter into a contractual Concession Agreement with Morse Michael to operate a Concession (“The Beach Cove”) at the PM Park Bath house/restroom building. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: DEPARTMENT OF PUBLIC WORKS 1350 E. KEATING MUSKEGON, MI 49442 CONCESSION AGREEMENT AGREEMENT made the 31st day of March, 2020, between the City of Muskegon Department of Public Works, Muskegon, Michigan, hereinafter referred to as the “City”, and Morse Michael, “The Beach Cove” Concession and Moji Inc., 2160 Lakeshore Drive, Muskegon, MI 49441, (231-955-7130), hereinafter called “Concessionaire”. IT IS THEREFORE AGREED: 1. Activity: Concessionaire hereby agrees that it will operate a concession at Pere Marquette Park, which is the property of the City of Muskegon. Concessionaire shall contract for and carry out and be responsible for all obligations thereunder for the place, suppliers, and advertising for the concession. Concessionaire shall apply for and pay premiums for insurance to fully protect the public, and the City, from any and all liability that may arise or be incurred as consequence of the concession. Concessionaire shall have such insurance in the amount of $1,000,000.00. A copy of the Certificate of Insurance naming the City as additional insured shall be supplied to the City. The certificate shall provide that no cancellation shall be effective without a 30 day notice to the City. 2. The concession activity shall be limited to the following activity: Retail sales of hand packed ice cream, soft serve ice cream, pop, candy, hot dogs, pretzels and nachos. Selling of misc. beach novelties i.e. beach balls, sand toys, floats, sun screen, beach blankets, ect. Rental of beach chairs, umbrellas, skim/boogie boards and sport tubes. Operate as Lost and Found location for Pere Marquette Beach and as “Life Jacket Loaner Program” liaison for the Muskegon Community Water Safety Task Force. 3. Hold Harmless: Concessionaire shall indemnify, defend and save the City harmless from and against any and all claims, actions, damages, liability, attorney fees, and expense in connection with the loss of life, bodily injury and/or damage to property arising from any occurrence in or about the premises occupied or utilized by Concessionaire or any part thereof or resulting in whole or part from any intentional or negligent act or omission of the Concessionaire, it’s employees, invitees, licenses or contractors. 4. Obligations: The City shall provide the following services for the concessionaire Power, outside park garbage cans, and or a picnic table(s)-(chained down) to be placed in front and or side of building. 5. Fee to City: No later than November 31st, in all calendar year(s) of said contract and or as described in (a) below, Concessionaire will render an accounting of its activities to the City and at that time pay all fees/commissions/debts owed to the City of Muskegon. (a). Concessionaire shall pay the City ten percent (10%) of gross receipts or “in-kind services” or a donation to a fund for Park improvements equal to ten percent (10%) of gross receipts, for the duration of Concessionaire’s operation. Such payment shall in no way benefit any member, officer, or director of the City, but shall be applied to expenses of the City in the execution of its general purposes. Concessionaire may retain the balance of receipts to devote to the execution of its general purposes. 6. Conditions: Concessionaire shall in no way obligate or change City properties, or charge City without its consent in writing, nor shall Concessionaire assign its rights or obligations hereunder without the written consent of the City. The Concessionaire understands that the City does not provide exclusivity with concession contracts, and that other concessions could be within the above named facility. The location of the Concession may also need to change for special events within the property and Concessionaire shall limit its’ location to within 500 feet of any other Concession/Vendor. Furthermore, any current or existing Maintenance/Lease Agreements, within City Parks/Facilities, have the option to negotiate to allow additional Concessionaires within its’ individual Park/Facility. The City shall have the final decision to allow such agreements to be put in place. Both the Concessionaire and the City shall comply with all the laws of the United States and the State of Michigan, all ordinances of the City of Muskegon, and all rules and regulations of the Police and Fire Departments, or other municipal authorities within the County of Muskegon, and will obtain and pay all necessary permits and licenses applicable to each, and will not suffer to be done anything during the term of this agreement in violation of any such laws, ordinances, rules or requirements. 7. Terms: This agreement shall be and remain in force for concession operations from April 1, 2020, until and including through October 31, 2023, and set to renew annually automatically after 2023, except that either party may cancel same by giving, to the other, thirty (30) days notice in writing. IN WITNESS WHEREOF, the parties, by their duly authorized officers have executed this agreement. DEPARTMENT OF PUBLIC WORKS WITNESSES: By: ______________________________ _______________________ CONCESSIONAIRE By: ______________________________ _______________________ Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: National Fish & Wildlife Fund Grant Submitted By: Leo Evans Department: Public Works Brief Summary: Staff is requesting authorization to apply for a grant through the National Fish and Wildlife Fund (NFWF) Coastal Resiliency Program to assist in developing a sustainable and resilient coastline of Lake Michigan along Beach Street. Detailed Summary: Staff is seeking to apply for a $250,000 grant through the National Fish and Wildlife Fund Coastal Resiliency Program to complete a detailed site assessment, and 50% design plans for a long term repair of the Lake Michigan Coastline along Beach Street. The area has been substantially damaged by the high lake levels and erosion on Lake Michigan and a long term sustainable solution is needed to ensure that the recreational uses of the shoreline are preserved, along with the critical road and water main infrastructure. The NFWF Coastal Resiliency Grant that we are proposing to apply for would allow for detailed survey and engineering work to be started that will identify sustainable long term solutions for protecting the shoreline and infrastructure. The grant proposal would utilize a combination of engineered hard surface protections and green infrastructure to restore habitat create long term resiliency. The grant and associated project would lay the groundwork for completing design and constructing a long term sustainable solution in future years. Staff from Ramboll has volunteered to assist at no cost in the pre-proposal submittal documents which determine our eligibility for the project. A draft of the pre-prosal submittal is attached. The proposed 1:1 match will be achieved through in-kind services that we are already providing to operate and maintain Pere Marquette Park and the Water Filtration Plant. No cash would be required from any parties during this first stage of the project if selected. The grant pre-proposal is due on Wednesday, April 8th and will be submitted by staff prior to the Commission Meeting. The grant opportunity became known to staff at a time that did not allow for review and discussion at City Commission prior to submittal. However given the lack of financial commitment at this stage and the previously discussed need at this site staff determined it was appropriate to apply by the deadline and follow up with discussion at the Commission level. Amount Requested: $0 Amount Budgeted: $0 Fund(s) or Account(s): N/A Fund(s) or Account(s): N/A Recommended Motion: Approve the resolution of support and authorize the Mayor and Clerk to sign and commit to funding the required match and engineering costs in future fiscal years if the project is selected. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: Pre-proposal Project Narrative Part I – Project Overview a. Priority Addressed: Project Site(s) Assessment and Preliminary Design b. Project Type: The Great Lakes basin experienced record high water levels during 2019. This was due in large part to above average precipitation and runoff into the basin during the spring. The elevated water levels and associated wave action have resulted in millions of dollars of damage to coastal communities in Michigan alone. Examples along the coast of Lake Michigan include beach erosion, damage to infrastructure of stormwater and utilities, undermined recreational trails, flooding of city streets from overflowing storm drains, and damage to fuel lines. Homeowners have been significantly affected as they either demolish homes that are at risk of falling into Lake Michigan from atop sandy bluffs, engage in shoreline stabilization activities (often the installation of armor stone revetment), or simply watch their homes fall into the lake. The U.S. Army Corps of Engineers has warned that coastal communities prepare for similar or greater water levels relative to last year as the Great Lakes basin water levels have been setting record highs again during 2020. The current project area is within a Lake Michigan coastal community that has experienced beach erosion that is endangering the structural integrity of a road and utility infrastructure. The utility infrastructure is a water main that distributes water to two neighboring communities. The property owner, the Figure 1: Exposed asphalt was exposed during the 2019 events City of Muskegon (the City), has sought the eroding the beach and endangering road and utility infrastructure. consultation of an engineering firm that has Image taken from Abonmarche’s February 2020 Coastal Protection recommended remedies including steel piling, armor Strategy Evaluation for Beach Street Shoreline. stone revetment, water main relocation, and beach nourishment program. These remedy types are widely used within the Great Lakes basin, but often diminish or fail to provide ecological value to animal and plant communities. The proposed restoration will use a combination of traditional and innovative design approaches to shift the paradigm from solely employing hardened or grey remedies to a blend of green and grey. Some innovative approaches we are proposing include using high resolution remote sensing techniques such as a digital elevation model to inform every stage of the design. c. Project support and engagement: The City has taken the initiative to explore remedies that provide ecological uplift and is the primary community leader for this project. It is expected that the City will be the major match contributor with in-kind contributions. The City spends approximately $0.5M a year on maintenance, upkeep, capital, safety, and other projects related to Pere Marquette Park (the project property). Partners include the West Michigan Regional Water Authority (WMRWA) and the communities that WMRWA serves, the City of Norton Shores and Fruitport Township. These communities represent approximately 30,000 people that are served by a 36-inch water main that runs along Beach Street, on the shores of Lake Michigan. The project team has initiated contact with the Beachwood-Bluffton Neighborhood Association (BBNA) a 501(c) nonprofit organization. BBNA is an active neighborhood association that includes Pere Marquette Park and the area south of the water filtration plant. It is anticipated that the BBNA will support pre- and post-restoration monitoring, such as vegetation, invertebrate, and wildlife surveys. The improvements proposed herein will provide improved ecological habitat while protecting the primary water infrastructure for the project partners and maintaining safe access to Pere Marquette Park and nearby communities. The project also will also help protect and provide additional resiliency for the Muskegon Water Filtration Plant, which provides water regionally to approximately 90,000 people from the City and neighboring communities. Additional benefits include supporting a vibrant park on the shore of Lake Michigan that is a popular tourist destination and an economic draw for the region; tourism in Muskegon County generates $300 million annually. d. Project Location: The project is located at Pere Marquette Park along the Lake Michigan coastline in the City of Muskegon, Muskegon County, Michigan. The City of Muskegon is the largest populated city on the western shores of Michigan and is home to approximately 38,131 yearly residents. Pere Marquette Park is a favorite recreational destination for City residents and neighboring communities. Pere Marquette Park offers the nearest and most accessible Great Lakes beaches to the most economically vulnerable communities within the County. The project area is located along 2,200 feet of Beach Street between the City of Muskegon Water Filtration Plant and Norman F. Kruse Park. Portions of the project area have been classified by the State of Michigan as a Critical Dune Zone through the State of Michigan Critical Dune Areas Program. Critical Dune Zones in this region provide essential habitat for federal and state-listed threatened and endangered species such as the Karner blue butterfly and Pitcher’s thistle. The project area is surrounded by vegetated coastal dune systems within various nearby State and County parks: Pioneer County Park, Muskegon State Park, and Pere Marquette Park to the north and to the south the Muskegon Dog Beach, Norman F. Kruse Park, and the former Nugent Sand Mining area (a 377-acre parcel) currently under consideration for Figure 2: Coastal erosion along Lake Michigan north of acquisition and recreational development by the County. the Project Area. Image courtesy of Rep Bill Huizenga. Part II – Overview of proposed methods, outcomes, and activities. 1. Methods: The team will use an integrated approach that combines green and grey-solutions and associated best practices to protect critical infrastructure, restore critical dune habitat, and provide long-term resiliency. This integrated approach recognizes the need for hardened infrastructure, as originally proposed by the City to protect the road and watermain under high-water conditions, while also recognizing the limitations of such infrastructure to provide habitat and aesthetic value. Green remediation methods that may be integrated into the long-term, permanent remedy include 1) artificial reef structures appropriately spaced along the shore to assist with wave- energy attenuation to reduce erosive forces along the coastline and provide fishery habitat and opportunities for recreational fishing; 2) beach and dune nourishment paired with biostabilization measures such as native vegetation, rootwad structures, and vegetated riprap to stabilize dune systems and provide critical habitat to a variety of native species; and 3) blending of inorganic (i.e., rock) and vegetated (e.g., tree or root wad structures) riprap to provide added habitat when stabilizing the shoreline. Utilizing multiple lines of defense will be key to providing long-term habitat resiliency along with critical-infrastructure protection. 2. Project Outcome(s): We proposed to develop a plan and associated 50% design that includes the following outcomes: • Develop Designs that use a combination of green and grey solutions to provide protection for the critical infrastructure along Beach Street. • Develop Designs that restore the critical lakeshore dune habitat within the project area through beach nourishment and stabilizing the dune using a combination of nature-based solutions. • Ensure that the proposed design plans provide long-term resiliency for the Lake Michigan flooding and wave action to better protect critical infrastructure, critical dune habitat, and a popular tourist destination. • Ensure that the proposed design plans provide long-term resiliency under high and low-water lake conditions, recognizing that the Great Lakes watershed is a dynamic system that must function under a range of water elevations. • Document the planning and design process so it can be shared and used as a model for future natural shorelines solutions within the Great Lakes Basin. 3. Proposed Activities: In order to achieve multiple objectives, the proposed activities for this project include the following components: 1) An Analysis of Existing Conditions and Ecological Survey will be required to understand site complexity. This analysis will be used to compare the site to nearby reference areas that demonstrated greater resilience through the recent and ongoing highwater levels. 2) A topographic and bathymetric survey as well as a grain size analysis and hydrodynamic model will be required to inform the design and effectively choose the best design method to achieve project outcomes. 3) Using the February 24, 2020 Abonmarche Coastal Protection Strategy Evaluation and Alternative Analysis as a baseline, we will compare various green and green-grey coastal protection strategies and their associated costs in a high-level alternatives analysis report. The report will be presented to stakeholders and regulatory agencies and will inform the preferred design alternative. 4) Preliminary designs will be developed based on the preferred design alternative, and will include proposed grading chances, proposed engineering and biostabilization solutions, and planting plans. 5) The final preferred design alternative will be developed into a preliminary 60% design, including 60% Design Plans and specifications, and cost estimates. p .arx s :\U C e \S rs COP PFRN A \O Z e nD a e-R riv mo b o ll\Dcumn e \A ts G rc \P IS je ro ts c y \MP je ro t3 c y \MP je ro t3 c !á ( N t J OEC:1 T 9 600 0XX X A X|DTED /1 :4 0 /22 E 0|DS N IGER C :S P OPR F N A Z S erv iceL ayerC red its :US A_To po_ M a ps:C opy rig ht:©2 013N atio nalG eog rap hicS ocie ty,i-c u b ed R P C O A STALP R O TECTIO N A NDDUNERES TOR ATION F IGU RE0 1 F O RBEACHS TREE TSHOREL INE ProjectArea R AMB O L LUSC O R POR ATIO N C ityo fMu ske g o n,M usk ego nCo unty ,Mic h ig an AR AMB O L LCOMP ANY K EYM AP M apS cale:1 :; 0 1 ,00 0 2 ,00 0 M apCe n te r: Fee t P R O JECT :NC RFP re-P rop osal |D ATED:4 /1/2 020|D ESIG NER:S C O PPF R A N Z C :\U sers \SCOP PFRA N Z \On eDriv e-R amb oll\D ocume nts \Arc G IS \Pro jec ts\M yPro jec t3\M yPro jec t3.a prx !á (N CityofM uskeg on W aterFiltration Plant Bea ch St re et LAKE MICHIGAN S erv iceL ayerC red its :Wo rldIm age ry:S ourc e :E sri,D igita lGlo be,G eoEy e ,E arth sta rGe ogra phic s,C NES /Airb usD S,U SDA ,US G S ,Ae roGR ID,IG N,a ndth eGISU serC omm unity C O A STALP R O TECTIO N A NDDUNERES TOR ATION F IGU RE0 2 P roje ctA rea L a k eMich iga n20 20W ate rLev e ls F O RBEACHS TREE TSHOREL INE A ppro xim ateL o ca tio nofth eWa terM aininth ePro jectA rea R AMB O L LUSC O R POR ATIO N AR AMB O L LCOMP ANY C ityo fMu ske g o n,M usk ego nCo unty ,Mic h ig an 0 5 00 1 ,00 0 U SF eet Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: P&N Lakeshore Drive Amendment #2 Submitted By: Leo Evans Department: Public Works Brief Summary: Authorize staff to sign an amendment to the professional services agreement with Prein and Newhof relative to the Lakeshore Drive project for $78,650. Detailed Summary: The original project schedule anticipated that the work would be completed on September 13, 2019. Work was not completed for the season until December 06, 2019 with approximately 1 additional week of work in the Spring of 2020 to fully complete the project items. This amendment allows for Prein & Newhof to be compensated for the additional engineering and inspection time required to complete the project. Discussions with the Contractor and MDOT for this project are still ongoing and if there are any liquidated damages assessed against the Contractor for delays in the project those recouped funds will be used to cover this expense in the interim the amount was included in the reforecast of the current budget under the water fund. Amount Requested: $78,650 Amount Budgeted: $78,650 (In reforecast) Fund(s) or Account(s): 591-91711-5346 Fund(s) or Account(s): 591-91711-5346 Recommended Motion: Authorize staff to sign Amendment #2 with Prein and Newhof for the Lakeshore Drive project. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: Project No. 2180199 Professional Services Agreement Amendment Amendment Number : 02 Project Name: Lakeshore Drive Reconstruction, McCracken to Laketon P&N Representative: Dan Sorek, PE Client: City of Muskegon Client Representative: Leo Evans, PE AGREEMENT: The Agreement Amendment modifies the original agreement for professional services dated: March 28, 2018 Client hereby requests and authorizes a change in services in accordance with the following: SCOPE OF SERVICES MODIFICATION: 1. Additional time needed for construction administration and field observation due to construction extending beyond original contract time and into 2020. Original construction completion by contractor: 9/13/2019 Actual construction completion by contractor: 12/06/2019 Additional weeks = 12 One additional week in Spring 2020 of field observation and construction administration Total Additional Number of Weeks = 13 Construction observation - Average 55 hours per week @$90/hr x 13 weeks = $64,350 Construction administration (office) - 10 hrs per week @$110/hr (avg) x 13 weeks = $14,300 Total = $78,650 SCHEDULE OF SERVICES MODIFICATION: No revision in project schedule. BUDGET MODIFICATION: Construction observation - Average 55 hours per week @$90/hr x 13 weeks = $64,350 Construction administration (office) - 10 hrs per week @$110/hr (avg) x 13 weeks = $14,300 Total = $78,650 Original Contract = $389,900 Previous Changes = $279,000 (Amendment #01) Amendment #02 = $78,650 New Total of $747,550 3355 Evergreen Drive, NE Grand Rapids, MI 49525 t.616-364-8491 f. 616-364-6955 www.preinnewhof.com Template date: October 28, 2015 Page 1 of 2 S:\2018\2180199 City of Muskegon\PRM\psa amend 2 2020-02 (002).docx METHOD OF COMPENSATION: ☐ Lump Sum for Defined Scope of Services ☒ Hourly Billing Rates plus Reimbursable Expenses ☐ Other: ADDITIONAL PROVISIONS (IF ANY): None Prepared by: Accepted for: Prein&Newhof, Inc. Client_______________________________________ By: By: Print Name: Print Name: Title: Title: Date: Date: 3355 Evergreen Drive, NE Grand Rapids, MI 49525 t.616-364-8491 f. 616-364-6955 www.preinnewhof.com Template date: October 28, 2015 Page 2 of 2 S:\2018\2180199 City of Muskegon\PRM\psa amend 2 2020-02 (002).docx Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: E-Bikes Submitted By: Jeffrey Lewis Department: Public Safety Brief Summary: MUPD requests funds from its capital outlay budget for the purchase of (2) two electric assist bikes and a (1) one bike carrier to assist in addressing the spike of crime being seen during the COVID-19 crisis. Cost for this purchase is $4,564.00 per bike and $549.00 for the bike carrier (includes shipping). Total funds needed; $9,677.00. Detailed Summary: MUPD has seen significant increases in Burglaries, Larcenies, Assaults and other various crimes during this COVID-19 crisis. These increases have been tracked both monthly and from last year in March. In response, we are instituting High Intensity Patrols to thwart these crimes. The purchase of these electric bikes and the bike carrier will assist us in this prevention effort due to the fact that they are quiet, can cover more ground due to their speed and can get into areas without being seen as easily. Our officers have practiced on these bikes and they are easy to maneuver and will be an effective way to prevent or stop many crimes in progress. Amount Requested: $9,677.00 Amount Budgeted: Fund(s) or Account(s): 101-40301-5720 Fund(s) or Account(s): Recommended Motion: Approve the purchase of (2) Two E-Bikes and (1) One Bike Carrier from Great Lakes Segway Check if the following Departments need to approve the item first: Police Dept. ☒ Fire Dept. ☐ IT Dept. ☐ For City Clerk Use Only: Commission Action: Page 1 of 10 N O I SI EV R E SE Page 2 of 10 Page 3 of 10 Page 4 of 10 Page 5 of 10 Page 6 of 10 Page 7 of 10 Page 8 of 10 Page 9 of 10 Page 10 of 10 Agenda Item Review Form Muskegon City Commission Commission Meeting Date: April 14, 2020 Title: Site Condo No. 2 Agreement Submitted By: LeighAnn Mikesell Department: Development Services Brief Summary: Staff is requesting authorization to sign an easement and maintenance agreement that outlines responsibilities related to operating and maintaining the common area and providing public access to the same. Detailed Summary: As property owners within the downtown area designated as Downtown Development Center No. 2, the city has partial ownership of the common area which includes the splash pad and plaza in front of the downtown post office. See the hatched area on the attached map. I am on the site condo board and serve as the president. The city accepted responsibility to maintain the splash pad in the spring of 2018 when the Community Foundation for Muskegon County divested themselves of it. This agreement outlines rights and responsibilities associated with the common area. Amount Requested: None Amount Budgeted: N/A Fund(s) or Account(s): N/A Fund(s) or Account(s): N/A Recommended Motion: Approve the easement and maintenance agreement with Downtown Muskegon Development Center No. 2 Association and authorize the mayor and clerk to sign. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: EASEMENT AND MAINTENANCE AGREEMENT – SPLASH PAD THIS EASEMENT AGREEMENT ("Agreement") has been made as of __________, 2020 ("Effective Date"), by and between Downtown Muskegon Development Center No. 2 Association, a Michigan Corporation, of 601 Terrace Street, Muskegon, Michigan 49441 ("Grantor"), and the City of Muskegon, a Michigan municipal corporation, of 933 Terrace Street, Muskegon, Michigan 49442 ("Grantee"). Recitals A. The General Common Element Downtown Muskegon Development Center No. 2, a Site Condominium according to Master Deed recorded June 9, 2006, in Liber 3703, Page 106, in the office of Muskegon County Register of Deeds and designated as Muskegon County Condominium Subdivision Plan No. 162, (“Grantor Parcel”) is commonly known as the Splash Pad. B. Grantor desires to grant Grantee an easement for ingress and egress to the Splash Pad for purposes of City’s operation and maintenance and public access to the splash pad. C. Grantor and Grantee and their respective heirs, personal representatives, distributees, executors, administrators, successors and assigns are referred to in this Agreement collectively as "Parties" and individually as "Party." Agreement In consideration of the facts described above and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, Grantor and Grantee agree as follows: 1. Grant Easement. Grantor grants for the benefit of the Grantee and the public in general, a perpetual, non-exclusive easement ("Easement") over, across and through the Grantor Parcel for the construction, maintenance and use of a Splash Pad, and all replacements thereof to be located on the Grantor Parcel and depicted on Exhibit A attached to this Agreement, subject to easements, restrictions, encumbrances, and reservations affecting it. 2. Enjoyment of Property. Grantee must conduct its activities under this Agreement so as not to interfere unreasonably with Grantor's peaceful enjoyment of Grantor Parcel. 3. Obstructions. The Easement is to remain open and unobstructed by any buildings, fences, trees, barriers, banners, or other structures, so as to permit the Parties and Public unimpeded access across the Easement to the Splash Pad. 4. Improvements. Grantee is obligated to undertake all routine maintenance and repairs of the Splash Pad. Grantee may upgrade or otherwise make improvements to the Splash Pad only upon the advance written consent of Grantor, which consent may not be unreasonably withheld, delayed or conditioned. The costs of any maintenance, operation, upgrades, or improvements will be paid as the Parties may agree in writing. To the extent the Parties do not agree as to the cost sharing, no improvement need be made and either Party may terminate this Agreement pursuant to Paragraph 13. 5. Encumbrances. The Easement is made subject to all covenants, conditions, restrictions, encumbrances, and easements of record as of the date this Agreement is recorded. Grantee acknowledges that Grantor may grant other easements over and across the Grantor Parcel so long as such easements do not interfere with the use of the Splash Pad or access to it. 6. Property Taxes. The owner of the Grantor Parcel will pay all real property taxes and special assessments levied against Grantor Parcel, without any reimbursement from the Grantee for any portion thereof. 7. Insurance and Indemnification. Each Party will carry insurance to protect it in connection with the ownership, use, and Maintenance of the Easement and Splash Pad. Each Party will furnish to the other party, if requested, evidence of the insurances described in this Paragraph. 8. Compliance with Laws. Each Party will comply with all applicable laws, codes, ordinances, rules, and regulations (collectively, "Applicable Laws") governing the maintenance and use of the Splash Pad and access. 9. Damage. If either Party, or any agent, contractor or tenant of either Party, causes any damage to the Easement or the Grantor Parcel, then the responsible party will immediately cause and pay for the repair of such damage. 10. Default. If a Party fails to comply with any provision herein, including, without limitation, the obligation to pay any maintenance costs or property taxes and assessments ("Defaulting Party"), then the other Party ("Non-Defaulting Party") may upon ten (10) days’ prior written notice to the Defaulting Party, cure the default by the payment of money or performance of other action for the account of the Defaulting Party. The foregoing right to cure may not be exercised if within ten (10) days of the written notice: (i) the Defaulting Party cures the default; or (ii) if the default is curable, but cannot reasonably be cured within that time period, the Defaulting Party begins to cure such default within such time period and thereafter diligently pursues such cure to completion. The ten (10) day notice period will not be required if, using reasonable judgment, the Non-Defaulting Party gives reasonable notice of its intent to cure to the Defaulting Party. Within ten (10) days following written demand, including copies of paid invoices, the Defaulting Party must reimburse the Non-Defaulting Party any sum reasonably expended by the Non-Defaulting Party to cure the default. The Non-Defaulting Party also has the right to restrain by injunction any violation or threatened violation by the Defaulting Party of any of the terms, covenants, or conditions hereof, or to obtain a decree to compel performance if any such term, covenant, or condition is not adequate. In addition to all other rights and -2- remedies, the Non-Defaulting Party may place a lien on the Defaulting Party's Parcel for such amount owed, together with interest at the maximum legal rate, plus attorneys' fees necessary for collection. The Non-Defaulting Party may, in addition to, or instead of, foreclosure, obtain a personal judgment against the owner of the Defaulting Party's Parcel who failed to pay the real property taxes and special assessments. All remedies are cumulative and will be deemed additional to any and all other remedies to which the Parties may have at law or in equity. 11. Notices. All notices, requests, claims, demands, and other communications hereunder must be in writing and delivered by personal delivery, a recognized overnight courier service, or postage prepaid registered mail, return receipt requested to the parties at their addresses first indicated above or to such other address or such additional recipient as any Party may have furnished to the others in writing in accordance herewith. All notices will only be effective upon receipt or refusal. 12. Duration and Effect. The Easement burden the Grantor Parcel and benefit the Grantee and the general public. This Agreement will continue in effect perpetually and constitute an easement and a covenant running with the land; but nothing contained in this Agreement will be construed as a conveyance by Grantor of its rights in the fee to Grantor Parcel. Grantor will automatically be released from all liability thereafter arising under this Agreement upon conveyance of Grantor's entire interest in the Grantor Parcel. 13. Amendments. This Agreement may be amended, modified or terminated (in whole or in part) from time to time by written document executed and acknowledged by all of the Parties and duly recorded in the Muskegon County Register of Deeds, Michigan, or in such other office as may from time to time by law be charged with the duty of maintaining the public records of Muskegon County, Michigan, and will not otherwise be amended, modified or terminated during the term hereof. Either Party may terminate the Agreement on 60 days written notice. 14. Parties Bound. The terms and conditions of this Agreement bind and benefit each Party and their respective heirs, personal representatives, distributees, executors, administrators, successors, and assigns. 15. Governing Law. This Agreement is governed by and will be construed in accordance with the laws of the State of Michigan. 16. Entire Agreement. This Agreement contains the entire understanding of Grantor and Grantee and the parties acknowledge that there have been no representations or understandings other than those expressly set forth in this Agreement. 17. Counterparts. This Agreement may be executed in one or more counterparts, each such counterpart being deemed an original and all such counterparts taken together constituting but one and the same instrument. The Grantor and Grantee signed this Easement and Maintenance Agreement as of the date first set forth above. -3- DOWNTOWN MUSKEGON DEVELOPMENT COMPANY NO. 2 By ______________________, Member/Manager Grantor STATE OF MICHIGAN ) ) ss: COUNTY OF __________________ ) The foregoing instrument was acknowledged before me _________, 2020, by _________________, as Member/Manager, of Downtown Muskegon Development Company No. 2, a liability company, for the limited liability company. Notary public, State of Michigan, County of My commission expires Acting in the County of THE CITY OF MUSKEGON By Stephen J. Gawron, Its Mayor Grantee STATE OF MICHIGAN ) ) ss: COUNTY OF __________________ ) The foregoing instrument was acknowledged before me this ____________, 2020, by Stephen J. Gawron, as Mayor of the CITY OF MUSKEGON, a Michigan municipal corporation, for the corporation. Notary public, State of Michigan, County of My commission expires Acting in the County of -4- This instrument was prepared by and return to: John C. Schrier Parmenter Law 601 Terrace Street, Ste. 200 Muskegon, MI 49443-0786 Telephone: 231-722-5401 19429930 -5- EXHIBIT A Site Plan See attached. Agenda Item Review Form Muskegon City Commission Commission Meeting Date: 4/14/2020 Title: Tax Incentive Policy and Guidelines Submitted By: LeighAnn Mikesell Department: Economic Development Brief Summary: The Tax Incentive Committee has created a policy document for Commission approval that reflects the findings and recommendations in the previously reviewed committee report. Detailed Summary: In an effort to standardize and control the rate and term of tax abatements granted in the City of Muskegon, the Tax Incentive Committee (comprised of staff from Economic Development, Planning, and Finance) has created the attached policy to guide our recommendations to the City Commission when tax abatements are requested. This system incentivizes companies that reflect community goals and values, while keeping Muskegon competitive in the region for attraction and expansion of business base. Amount Requested: N/A Amount Budgeted: N/A Fund(s) or Account(s): Fund(s) or Account(s): N/A Recommended Motion: Motion to approve the Tax Incentive Policy and Guidelines as presented. Check if the following Departments need to approve the item first: Police Dept. Fire Dept. IT Dept. For City Clerk Use Only: Commission Action: TAX INCENTIVES POLICY INFORMATION PACKET AND GUIDELINES OVERVIEW: A company that is in the planning phase of a major business attraction or expansion project that will include a capital investment in real and/or personal property may be eligible for a number of statutorily provided and locally approved tax incentives or abatements. The City of Muskegon strives to apply these incentives with maximum return on investment for the developer and community. The process for requesting and receiving an eligible tax incentive for a development or expansion project has been simplified in the following policy guidelines and forms. The City of Muskegon maintains this policy with the objectives of: • increasing employment opportunities for our residents, • diversifying and stabilizing the tax base of the community, • reducing functional obsolescence of existing buildings and lots, • encouraging expansion of our existing business base, • providing for improved housing and commercial amenities for the community, • encouraging attractive, viable building sites and • enhancing our economic development tools to attract and retain businesses POLICY ELIGIBILITY CRITERIA: 1. A tax abatement shall not be granted until there is compliance with the associated state statute; and 2. Leasehold property shall not qualify for a real property tax abatement unless applicant is responsible for payment of the property taxes, and can demonstrate timely payment of property taxes upon the City’s request; and 3. A tax abatement shall be issued for a term reflective of the points earned in the City’s scoring matrix; and 4. A tax abatement shall not be issued unless an Applicant completes the attached application form and provides all necessary documents to ensure accurate scoring by the Tax Incentive Review Committee. APPLICATION PROCESS: Once a company has determined that it meets the minimum criteria for consideration of a tax abatement, then a company may begin the process of formally applying for the relevant incentive. The process is as follows: 1. Letter of Intent submitted on applicant’s letterhead to the Planning Director (No improvements shall be considered for abatement if made or permitted prior to the approval of the abatement application). 2. Complete any relevant Michigan Department of Treasury Forms. Include with the form: a. Cost Sheet for anticipated improvements in real property. b. Lease Agreement showing building terms and applicants’ tax liability (if applicable). 3. Submit application form and attachments to the City of Muskegon Planning Department. 4. Tax Incentive Review Committee verifies completion and eligibility of Applicant’s documents for submission and makes recommendation to the City Commission regarding approval and length of the requested abatement. 5. City Commission Public Hearings are scheduled. 6. City Commission votes on establishment of the District and approval of the associated abatement (City Commission may also vote to reject any application for abatement). 7. Resolution submitted to State Tax Commission for final approval and issuance of certificates where necessary. 8. Projected investment must be complete within two years or risk liability for any abated values. LENGTH OF THE TAX ABATEMENT: The City Commission has approved the use of the following matrices to calculate the length of the associated tax abatement. The points in this scoring system are tied to community goals endorsed by elected officials and staff, thereby rewarding and incentivizing specific development types and values with additional potential years of abatement: Cognate Value Cognate Value PA 198 PA 210, 255, 146 Taxable Value 0-5 Taxable Value 0-5 Job Creation 0-3 Location 0-2 Resident Hiring 0-2 New Business 0-1 Resident Owned/Managed 0-2 TOTAL 0-10 TOTAL 0-10 PA 198 IFEC Scoring Guide 1-7 Points: 9-Year 50% Abatement 7-10 Points: 12 Year 50% Abatement PA 210 Tax Abatement Scoring Guide 1-5 Points: 3 Years frozen taxable values 6-8 Points: 6 Years frozen taxable values 9-10 Points: 10 Years frozen taxable values PA 255 Tax Abatement Scoring Guide 1-5 Points: 4 Year Abatement 6-8 Points: 8 Year Abatement 9-10 Points: 12 Year Abatement PA 146 Tax Abatement Scoring Guide 1-5 Points: 4 Years frozen taxable values 6-8 Points: 8 Years frozen taxable values 9-10 Points: 12 Years frozen taxable values TAX ABATEMENT APPLICATION FEE: The City Commission has authorized the implementation of a non-refundable application fee of $1,000.00 for Public Act 146, Public Act 255, and Public Act 210 abatement applications. Public Act 198 tax abatement applications carry a non-refundable application fee equal to 2% of the abated taxes, not to exceed $1,722. REQUIREMENTS AFTER TAX ABATEMENT IS APPROVED: By the December 31 that is two years after the December 31 of the year that the abatement is approved, the applicant will supply the Planning Director with a letter confirming that the purchases, employment numbers, renovations, and/or other applicable cognates are complete. If these figures have not been reached, a letter of explanation must be submitted to the Planning Director, for review by City Commission, which may then cancel the abatement, or offer a new abatement with reduced values and years. For assistance with your business attraction and retention needs, please contact the City Economic Development Office at 231-724-6870. For assistance with the associated process and application, please contact the City Planner’s Office at 231-724-6702. Tax Incentive Policy Scoring Guide INDUSTRIAL FACILITIES EXEMPTION (PUBLIC ACT 198) TAXABLE VALUE: The City will consider the estimated additional tax base that the development will generate based on plan review, assessor's analysis and permit fees. 1 point awarded for $250,000 - $499,999 in taxable value, 2 points awarded for $500,000 to $749,999, 3 points awarded for $750,000 to $999,999, and 4 points awarded for taxable value creation over $1,000,000. Any improvement resulting in $5,000,000 or more in new taxable value will be automatically awarded the full 12 year abatement. Additionally, any construction of a new industrial facility will be automatically awarded the full 12 year abatement. JOB CREATION: Up to 3 additional points can be earned by creating new full time jobs in the City Limits. 1 point will be earned for 10 newly created jobs, 2 points for 11-24 jobs, and the full 3 points for 25+ jobs. Any development creating 100 or more jobs in the first three years will automatically qualify for the full 12 year abatement. RESIDENT HIRING: An additional point will be awarded if the proposed development will commit to employing 10% of its full time staff from within the city limits, and an additional 2 points will be awarded if the proposed development will commit to employing 20% of its full time staff from within the city limits. COMMERCIAL REHABILITATION TAX ABATEMENT (PUBLIC ACT 210) COMMERCIAL REDEVELOPMENT DISTRICT ABATEMENT (PUBLIC ACT 255) OBSOLETE PROPERTY REHABILITATION ACT (PUBLIC ACT 146) TAXABLE VALUE: The City will consider the estimated additional tax base that the development will generate based on plan review, assessor's analysis and permit fees. 1 point awarded for $150,000 to $249,999 in taxable value, 2 points awarded for $250,000 to $499,999, 3 points awarded for $500,000 to $749,999, and 4 points awarded for $750,000 to $999,999, and 5 points for taxable value creation over $1,000,000. Any development creating a taxable value over $5,000,000 will automatically receive the full abatement. LOCATION: An additional two points will be awarded to a development if it is proposed in one of the City's identified Commercial or Residential Redevelopment Areas (map attached). NEW BUSINESS: An additional point will be awarded if the development is being proposed by a commercial entity or housing developer that is new to the City of Muskegon. RESIDENT OWNER: An additional two points will be awarded if the proposed business or development is owned or managed by a City of Muskegon resident. 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