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CITY OF MUSKEGON
CITY COMMISSION MEETING
JULY 24, 2012
CITY COMMISSION CHAMBERS @ 5:30 P.M.
AGENDA
CALL TO ORDER:
PRAYER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
HONORS AND AWARDS:
INTRODUCTIONS/PRESENTATION:
CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
B. Appointment to Housing Commission. CITY MANAGER
C. Approval of the Use and Maintenance of City Owned Property at 1278
Terrace Street to be Combined with the Existing Lease Agreement with
McLaughlin Neighborhood Association. PLANNING & ECONOMIC
DEVELOPMENT
D. Consideration of Bids for H-1645 Bourdon Street, Fair to Lakeshore Drive.
ENGINEERING
E. Consent Special Assessment Agreement with Harbour Towne Condo.
Association to Pave Harbour Towne Circle and Cul-de-Sacs.
ENGINEERING
PUBLIC HEARINGS:
COMMUNICATIONS:
CITY MANAGER’S REPORT:
UNFINISHED BUSINESS:
NEW BUSINESS:
A. Consideration of Bids for H-1691 Williams’ Street Outfall, North of White
Street. ENGINEERING
B. Consideration of Bids for H-1639 Harbour Towne Circle and Cul-de-
Sacs. ENGINEERING
C. Police Patrol Labor Agreement. CITY MANAGER
D. Appointment of City Commissioner. CITY MANAGER
ANY OTHER BUSINESS:
PUBLIC PARTICIPATION:
Reminder: Individuals who would like to address the City Commission shall do the following:
Fill out a request to speak form attached to the agenda or located in the back of the room.
Submit the form to the City Clerk.
Be recognized by the Chair.
Step forward to the microphone.
State name and address.
Limit of 3 minutes to address the Commission.
(Speaker representing a group may be allowed 10 minutes if previously registered with City Clerk.)
CLOSED SESSION:
ADJOURNMENT:
ADA POLICY: The City of Muskegon will provide necessary auxiliary aids and services to individuals who
want to attend the meeting upon twenty four hour notice to the City of Muskegon. Please contact Ann
Marie Cummings, City Clerk, 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or
TTY/TDD dial 7-1-1 to request a representative to dial (231) 724-6705.
Date: July 24, 2012
To: Honorable Mayor and City Commissioners
From: Ann Marie Cummings, City Clerk
RE: Approval of Minutes
SUMMARY OF REQUEST: To approve minutes of the July 9th
Commission Worksession Meeting and the July 10th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
City of Muskegon
City Commission Worksession
July 9, 2012
City Commission Chambers
5:30 PM
MINUTES
2012-57
Present: Commissioners Gawron, Hood, Wierengo, German, Turnquist, and Spataro.
Absent: None.
Conservation District – Richards Park.
A presentation was made for future plans at Richards Park by the Muskegon Conservation Club.
Currently the organization is working on designing and fundraising. It is hoped they will break
ground in the spring and complete the project in the fall of 2013. The plans include a boardwalk,
boat launch, fishing platforms, and outdoor classroom areas.
HOME Consortium Application.
The CNS Department is requesting authorization for the City of Muskegon to submit an
application as the lead agency for a HOME Consortium as evidenced through a signed agreement
with the cities of Muskegon Heights, Norton Shores, and Roosevelt Park. The application to
participate as HOME Consortium will be submitted to the Department of Housing and Urban
Development.
This item will be considered by the City Commission on the July 10, 2012 City Commission
Meeting.
Appointment of Mayor.
Motion by Commissioner Turnquist, seconded by Commissioner German to appoint Steve
Gawron to fill the unexpired term of Mayor through December 31, 2013.
ROLL CALL VOTE:
Ayes: Turnquist, Hood, Spataro, German, Gawron, and Wierengo.
Nays: None.
Abstain: Gawron.
MOTION PASSES
Motion by Commissioner Spataro, seconded by Commissioner German to accept letters of
interest for the vacant At-Large Commissioner seat through Wednesday, July 18, 2012 at
4:00 p.m. and to conduct a special meeting on Monday, July 23, 2012 at 5:30 p.m. to
interview all interested candidates. An appointment to fill the vacant seat will be made at
the July 24, 2012 Regular City Commission Meeting.
ROLL CALL VOTE:
Ayes: Hood, Spataro, German, Gawron, Wierengo, and Turnquist.
Nays: None.
MOTION PASSES
Adjournment.
Motion by Commissioner Spataro, seconded by Commissioner German to adjourn the
meeting at 6:35 p.m.
MOTION PASSES
____________________________
Ann Marie Cummings, MMC
City Clerk
CITY OF MUSKEGON
CITY COMMISSION MEETING
JULY 10, 2012
CITY COMMISSION CHAMBERS @ 5:30 P.M.
MINUTES
The Regular Commission Meeting of the City of Muskegon was held at City Hall,
933 Terrace Street, Muskegon, MI at 5:30 p.m., Tuesday, July 10, 2012.
Mayor Gawron opened the meeting with a prayer from Pastor Tim Cross from
the Living Word Church after which the Commission and public recited the
Pledge of Allegiance to the Flag.
ROLL CALL FOR THE REGULAR COMMISSION MEETING:
Present: Mayor Stephen Gawron, Commissioners Eric Hood, Lawrence Spataro,
Willie German, and Byron Turnquist, City Manager Bryon Mazade, City Attorney
John Schrier, and City Clerk Ann Marie Cummings.
Commissioner Sue Wierengo arrived at 5:43 p.m.
2012-56 CONSENT AGENDA:
A. Approval of Minutes. CITY CLERK
SUMMARY OF REQUEST: To approve minutes of the June 26th City Commission
Meeting.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval of the minutes.
B. Contract for Mowing Services. PLANNING & ECONOMIC
DEVELOPMENT
SUMMARY OF REQUEST: To approve a two-year contract with the Sheldon Park
Neighborhood Improvement Association for the maintenance of two City
owned lots in the Sheldon Park neighborhood.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Authorize execution of the contract. The
responsibility for cleaning and mowing these lots would belong to the
Association rather than the City and would extend through 2013. The City’s
1
estimated cost of $1,000 to maintain the lots over this period would then be
donated to the Association. The neighborhood has maintained the lots for
several years under similar agreements and has done a great job.
C. Grant Application for Safety Funds. ENGINEERING
SUMMARY OF REQUEST: Authorize staff to submit the following projects for
possible Safety Funds in 2014:
1. Removal of the Amity Street Bridge (between Myrtle & Fork) to improve
sight distance at an estimated cost of $300,000 of which $60,000 is a local
match.
2. Construct sidewalks along the north side of Sherman Blvd. from Glenside
to Barclay; estimated project cost is $60,000 of which $15,000 is a local
match.
3. Construct sidewalks along the west side of Roberts Street from Sherman to
Barney; estimated project cost is $50,000 of which $12,500 is a local
match.
FINANCIAL IMPACT: A local match(s) as outlined above should grants be
approved.
BUDGET ACTION REQUIRED: None at this time; approved projects will be
budgeted for in upcoming budgets since this application is for 2014 fiscal year.
STAFF RECOMMENDATION: Authorize staff to submit the applications.
D. HOME Consortium Application. COMMUNITY & NEIGHBORHOOD
SERVICES
SUMMARY OF REQUEST: The CNS Department is requesting authorization for the
City of Muskegon to submit an application as the lead agency for a HOME
Consortium as evidenced through a signed agreement with the Cities of
Muskegon Heights, Norton Shores, and Roosevelt Park. The application to
participate as HOME Consortium will be submitted to the Department of Housing
and Urban Development.
The City Commission is also asked to direct the Mayor to sign a resolution for the
HOME Consortium to support the agreement.
FINANCIAL IMPACT: The 2013 HOME allocations will be based on HUD’s decision
to approve the HOME Consortium application.
BUDGET ACTION REQUIRED: None at this time.
STAFF RECOMMENDATION: To enter into an agreement between the Cities of
Muskegon Heights, Norton Shores, and Roosevelt Park to form a HOME
Consortium from the City of Muskegon’s HOME grant.
2
E. MUFD Equipment Request (Self-Contained Breathing Apparatus).
PUBLIC SAFETY
SUMMARY OF REQUEST: The Director of Public Safety requests that the
Commission authorize the amount of $143,454.16; for (30) ISI (Self-Contained
Breathing Apparatus SCBA/accessories). This purchase request is to replace the
aging/non-serviceable fire equipment (SCBA) that are now in-service at MUFD.
Our current packs (ISI- SCBA) have been in use for approximately fifteen (15)
years, upgraded once back in 2004.
This purchase is part of a county-wide purchase that will allow MUFD to acquire
the new packets at $4,482.00 each; other vendors offering comparable
equipment quoted;
(1) Douglas Safety systems (ISI air pack) = $ 4,482.00
(2) International Safety Instrument (ISI) = $ 5,289.00
(3) Safety Source One (ISI) = $ 5,065.00
The newly acquired air packs meet/exceed the NFPA standard; this action will
save the City several thousand dollars in the expected future by replacing the
needed equipment at a reduced/regional cost at or near the end of life
expectancy for the current equipment. SCBA air packs (comparables) such as
“Scott Air Packs” cost as much as $ 5,800.00 a unit, plus accessories. The above
equipment purchase is desired by MUFD.
FINANCIAL IMPACT: Budgeted.
BUDGET ACTION REQUIRED: Equipment was budgeted in the 2012/13 budget
cycle to support the equipment replacement (404 – Public Improvement Fund -
$155,000).
STAFF RECOMMENDATION: Staff recommends approval of this purchase
request.
F. 2012-2013 Michigan Municipal League Membership Dues. CITY CLERK
SUMMARY OF REQUEST: Approval to pay the 2012-2013 MML dues in the amount
of $9,126. This is an increase of $240.
FINANCIAL IMPACT:
MML Dues $8,296
Legal Defense Fund $ 830
Total $9,126
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
G. Accept Resignations and Make Appointments to Various Boards and
Committees. CITY CLERK
3
SUMMARY OF REQUEST: To accept the resignation of Andrew Cirner from the
Citizen’s Police Review Board and the Local Development Finance Authority. To
appoint Nick Archer to the Police Review Board, Boyd Arthur to the Housing
Board of Appeals, Barbara VanFossen to the District Library Board, and Billie
Quinn to the Citizen’s District Council.
FINANCIAL IMPACT: None.
BUDGET ACTION REQUIRED: None.
STAFF RECOMMENDATION: Approval.
COMMITTEE RECOMMENDATION: The Community Relations Committee
recommended approval at their July 9th meeting.
Motion by Commissioner German, second by Commissioner Spataro to accept
the Consent Agenda as presented.
ROLL VOTE: Ayes: Hood, Spataro, German, Turnquist, and Gawron
Nays: None
MOTION PASSES
ANY OTHER BUSINESS: City Clerk Ann Marie Cummings explained the process to
fill the vacant City Commission seat.
PUBLIC PARTICIPATION: Public comments were received.
ADJOURNMENT: The City Commission Meeting adjourned at 5:46 p.m.
Respectfully submitted,
Ann Marie Cummings, MMC
City Clerk
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AGENDA ITEM NO. _________________
CITY COMMISSION MEETING __________________
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: July 6, 2012
RE: Appointment to Housing Commission
SUMMARY OF REQUEST:
To appoint Rosie Walker to the Housing Commission.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the appointment.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA\APPT TO HSNG COMM 070612
Commission Meeting Date: July 24, 2012
Date: July 17, 2012
To: Honorable Mayor & City Commission
From: Planning & Economic Development Department
RE: Approval of the Use & Maintenance of City Owned
Property at 1278 Terrace St. to be combined with
the existing lease agreement with McLaughlin
Neighborhood Association.
SUMMARY OF REQUEST:
To add 1278 Terrace (City owned lot) to the existing lease agreement that the City has with
McLaughlin Neighborhood Association. The properties are contiguous. They intend to use
the property for a park and garden.
FINANCIAL IMPACT:
None.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
To approve the agreement and authorize both the Mayor and the Clerk to sign it.
COMMITTEE RECOMMENDATION:
None.
Date: July 24, 2012
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids for:
H-1645 Bourdon St; Fair to Lakeshore Dr.
SUMMARY OF REQUEST:
Award the reconstruction of Bourdon contract to McCormick Sand since they were the
lowest responsible bidder with a total bid price of $285,734, see attached bid tabulation.
FINANCIAL IMPACT:
The construction cost of $285,734 plus engineering
BUDGET ACTION REQUIRED:
The water cost will have to be added to the Water budget under CIP for 2012/2013 from
the “various upgrades” line item.
STAFF RECOMMENDATION:
Award the contract to McCormick Sand.
COMMITTEE RECOMMENDATION:
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\CONAWA 07-24-12 (2).doc
H-1645, S-640, W-711
BOURDON ST., FAIR AVE., TO LAKESHORE DR.
BID TABULATIONS
CONTRACTOR McCormick Sand Inc. C&D HUGHES, INC. Kamminga & Roodvoets, Inc. Jackson-Merkey Contractors Brenner Excavating, Inc.
ADDRESS ENGINEER'S 5430 Russell Rd. 3097 Lansing Rd. 3435 Broadmoor Ave. SE 555 E. Western Ave. 2841 132nd Ave.
CITY/ST/ZIP ESTIMATE Twin Lake, MI 49457 Charlotte, MI 48813 Grand Rapids, MI 49512 Muskegon, MI 49442 Hopkins, MI 49328
1 2 4 5
3
LINE DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 Aggregate Base, 6 inch Syd 2847 5 $ 14,235.00 $ 5.00 $ 14,235.00 $ 6.00 $ 17,082.00 $ 5.10 $ 14,519.70 $ 5.00 $ 14,235.00 $ 4.65 $ 13,238.55
2 Bend, 12 inch, 22 1/2 Degree, DI MJ Ea 2 400 $ 800.00 $ 675.00 $ 1,350.00 $ 500.00 $ 1,000.00 $ 550.00 $ 1,100.00 $ 565.00 $ 1,130.00 $ 542.50 $ 1,085.00
3 Bend, 6 inch, 45 Degree, DI MJ Ea 2 300 $ 600.00 $ 280.00 $ 560.00 $ 200.00 $ 400.00 $ 250.00 $ 500.00 $ 265.00 $ 530.00 $ 199.00 $ 398.00
4 Detectable Warning Surface Ft 10 10 $ 100.00 $ 32.00 $ 320.00 $ 40.00 $ 400.00 $ 40.00 $ 400.00 $ 32.00 $ 320.00 $ 33.30 $ 333.00
5 Catch Basin Special Detail Ea 4 1300 $ 5,200.00 $ 1,170.00 $ 4,680.00 $ 1,500.00 $ 6,000.00 $ 1,100.00 $ 4,400.00 $ 1,520.00 $ 6,080.00 $ 1,437.00 $ 5,748.00
6 Conc Pavt with Integral Curb, Nonreinf, 8 inch Syd 805 40 $ 32,200.00 $ 43.20 $ 34,776.00 $ 35.00 $ 28,175.00 $ 43.00 $ 34,615.00 $ 43.20 $ 34,776.00 $ 45.00 $ 36,225.00
7 Corporation Stop, 1 inch Ea 27 250 $ 6,750.00 $ 255.00 $ 6,885.00 $ 100.00 $ 2,700.00 $ 220.00 $ 5,940.00 $ 225.00 $ 6,075.00 $ 176.50 $ 4,765.50
8 Curb and Gutter, Conc, Det F4 Ft 1412 12 $ 16,944.00 $ 11.00 $ 15,532.00 $ 14.00 $ 19,768.00 $ 12.50 $ 17,650.00 $ 10.15 $ 14,331.80 $ 11.80 $ 16,661.60
9 Curb Stop 1 inch, Mueller #15150 or Equal Ea 24 250 $ 6,000.00 $ 305.00 $ 7,320.00 $ 500.00 $ 12,000.00 $ 325.00 $ 7,800.00 $ 275.00 $ 6,600.00 $ 262.50 $ 6,300.00
10 Cut and Cap, 6 inch Watermain Ea 1 500 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 920.00 $ 920.00 $ 565.00 $ 565.00 $ 131.50 $ 131.50
11 Dr Structure Cover, Adj, Case 1, Modified Ea 2 500 $ 1,000.00 $ 450.00 $ 900.00 $ 750.00 $ 1,500.00 $ 550.00 $ 1,100.00 $ 450.00 $ 900.00 $ 390.50 $ 781.00
12 Dr Structure, Rem, Modified Ea 7 275 $ 1,925.00 $ 250.00 $ 1,750.00 $ 400.00 $ 2,800.00 $ 175.00 $ 1,225.00 $ 330.00 $ 2,310.00 $ 233.50 $ 1,634.50
13 Driveway, Nonreinf Conc, 6 Inch, Modified Syd 420 29 $ 12,180.00 $ 27.00 $ 11,340.00 $ 30.00 $ 12,600.00 $ 30.00 $ 12,600.00 $ 23.85 $ 10,017.00 $ 28.40 $ 11,928.00
14 Erosion Control, Inlet Protection, Fabric Drop Ea 7 100 $ 700.00 $ 150.00 $ 1,050.00 $ 100.00 $ 700.00 $ 85.00 $ 595.00 $ 110.00 $ 770.00 $ 80.80 $ 565.60
15 HMA, 3C Ton 265 65 $ 17,225.00 $ 63.00 $ 16,695.00 $ 62.68 $ 16,610.20 $ 62.68 $ 16,610.20 $ 62.70 $ 16,615.50 $ 65.20 $ 17,278.00
16 HMA, 4C Ton 265 65 $ 17,225.00 $ 70.00 $ 18,550.00 $ 69.82 $ 18,502.30 $ 69.82 $ 18,502.30 $ 69.85 $ 18,510.25 $ 72.70 $ 19,265.50
17 Hydrant, 6 inch, Standard Ea 2 1500 $ 3,000.00 $ 2,220.00 $ 4,440.00 $ 3,300.00 $ 6,600.00 $ 2,465.00 $ 4,930.00 $ 2,145.00 $ 4,290.00 $ 2,692.00 $ 5,384.00
18 Hydroseeding Syd 1860 0.75 $ 1,395.00 $ 0.40 $ 744.00 $ 3.00 $ 5,580.00 $ 1.00 $ 1,860.00 $ 0.95 $ 1,767.00 $ 0.78 $ 1,450.80
19 Machine Grading, Modified Sta 9.39 1000 $ 9,390.00 $ 1,000.00 $ 9,390.00 $ 2,000.00 $ 18,780.00 $ 1,700.00 $ 15,963.00 $ 1,000.00 $ 9,390.00 $ 1,561.00 $ 14,657.79
20 Maintenance Gravel, LM Cyd 400 20 $ 8,000.00 $ 18.00 $ 7,200.00 $ 25.00 $ 10,000.00 $ 15.00 $ 6,000.00 $ 13.40 $ 5,360.00 $ 3.95 $ 1,580.00
21 Manhole Special Detail Ea 5 1500 $ 7,500.00 $ 1.00 $ 5.00 $ 1,500.00 $ 7,500.00 $ 1,200.00 $ 6,000.00 $ 100.00 $ 500.00 $ 1,437.00 $ 7,185.00
22 Meter Pit Complete, 1 Inch Ea 3 650 $ 1,950.00 $ 855.00 $ 2,565.00 $ 1,200.00 $ 3,600.00 $ 1,320.00 $ 3,960.00 $ 860.00 $ 2,580.00 $ 770.00 $ 2,310.00
23 Dr Structure Cover, Modified Ea 7 625 $ 4,375.00 $ 530.00 $ 3,710.00 $ 500.00 $ 3,500.00 $ 875.00 $ 6,125.00 $ 410.00 $ 2,870.00 $ 660.00 $ 4,620.00
24 Pavt, Rem, Modified Syd 3353 4 $ 13,412.00 $ 3.00 $ 10,059.00 $ 8.00 $ 26,824.00 $ 6.00 $ 20,118.00 $ 4.25 $ 14,250.25 $ 3.25 $ 10,897.25
25 Plug, 12 inch, DI MJ Ea 1 300 $ 300.00 $ 345.00 $ 345.00 $ 500.00 $ 500.00 $ 330.00 $ 330.00 $ 360.00 $ 360.00 $ 295.00 $ 295.00
26 Reducer, 8 inch X 6 inch, DI MJ Ea 1 250 $ 250.00 $ 300.00 $ 300.00 $ 400.00 $ 400.00 $ 270.00 $ 270.00 $ 290.00 $ 290.00 $ 252.00 $ 252.00
27 Sidewalk Ramp Sft 400 6.5 $ 2,600.00 $ 4.50 $ 1,800.00 $ 6.00 $ 2,400.00 $ 5.40 $ 2,160.00 $ 4.00 $ 1,600.00 $ 4.55 $ 1,820.00
28 Sidewalk, Conc, 4 inch Sft 1696 2.5 $ 4,240.00 $ 2.50 $ 4,240.00 $ 2.70 $ 4,579.20 $ 3.70 $ 6,275.20 $ 2.20 $ 3,731.20 $ 2.70 $ 4,579.20
29 Sidewalk, Conc, 6 inch Sft 510 3.5 $ 1,785.00 $ 3.00 $ 1,530.00 $ 6.00 $ 3,060.00 $ 5.20 $ 2,652.00 $ 2.65 $ 1,351.50 $ 3.15 $ 1,606.50
30 Sidewalk, Rem Syd 290 4.75 $ 1,377.50 $ 9.00 $ 2,610.00 $ 8.00 $ 2,320.00 $ 6.00 $ 1,740.00 $ 5.40 $ 1,566.00 $ 2.75 $ 797.50
31 Sleeve, 6 inch, Long, DI MJ Ea 1 350 $ 350.00 $ 500.00 $ 500.00 $ 3,500.00 $ 3,500.00 $ 1,100.00 $ 1,100.00 $ 270.00 $ 270.00 $ 244.00 $ 244.00
32 Sleeve, 8 inch, Long, DI MJ Ea 1 400 $ 400.00 $ 500.00 $ 500.00 $ 3,500.00 $ 3,500.00 $ 1,250.00 $ 1,250.00 $ 320.00 $ 320.00 $ 293.50 $ 293.50
33 Storm Sewer, D.I. CL 52, 12 inch Ft 66 35 $ 2,310.00 $ 52.00 $ 3,432.00 $ 80.00 $ 5,280.00 $ 68.00 $ 4,488.00 $ 70.00 $ 4,620.00 $ 52.40 $ 3,458.40
34 Storm Sewer, D.I. CL 52, 8 inch Ft 27 35 $ 945.00 $ 40.00 $ 1,080.00 $ 70.00 $ 1,890.00 $ 49.00 $ 1,323.00 $ 55.00 $ 1,485.00 $ 38.20 $ 1,031.40
35 Storm Sewer, PVC SDR 35, 6 inch Ft 22 25 $ 550.00 $ 25.00 $ 550.00 $ 50.00 $ 1,100.00 $ 32.00 $ 704.00 $ 36.00 $ 792.00 $ 23.00 $ 506.00
36 Tapping Sleeve and Valve, 24 inch x 12 inch, With Box Ea 1 4000 $ 4,000.00 $ 5,340.00 $ 5,340.00 $ 7,500.00 $ 7,500.00 $ 4,850.00 $ 4,850.00 $ 5,935.00 $ 5,935.00 $ 5,375.00 $ 5,375.00
37 Tee, 12 inch X 6 inch, DI MJ Ea 3 400 $ 1,200.00 $ 800.00 $ 2,400.00 $ 550.00 $ 1,650.00 $ 725.00 $ 2,175.00 $ 700.00 $ 2,100.00 $ 755.00 $ 2,265.00
38 Topsoil Surface, Furn, 4 inch Syd 1860 2 $ 3,720.00 $ 1.60 $ 2,976.00 $ 3.00 $ 5,580.00 $ 3.20 $ 5,952.00 $ 3.80 $ 7,068.00 $ 1.10 $ 2,046.00
39 Traffic Control LS 1 2000 $ 2,000.00 $ 8,615.00 $ 8,615.00 $ 10,000.00 $ 10,000.00 $ 15,270.00 $ 15,270.00 $ 8,395.00 $ 8,395.00 $ 4,805.00 $ 4,805.00
40 Tree, Rem, 19 inch to 36 inch Ea 3 400 $ 1,200.00 $ 450.00 $ 1,350.00 $ 1,000.00 $ 3,000.00 $ 304.00 $ 912.00 $ 600.00 $ 1,800.00 $ 884.50 $ 2,653.50
41 Valve, 12 Inch, Gate, With Box Ea 1 1500 $ 1,500.00 $ 2,470.00 $ 2,470.00 $ 2,700.00 $ 2,700.00 $ 1,750.00 $ 1,750.00 $ 1,865.00 $ 1,865.00 $ 2,423.00 $ 2,423.00
42 Valve, 6 inch, Gate with Box Ea 2 600 $ 1,200.00 $ 970.00 $ 1,940.00 $ 1,200.00 $ 2,400.00 $ 750.00 $ 1,500.00 $ 960.00 $ 1,920.00 $ 1,008.00 $ 2,016.00
43 Water Service, 1 Inch, Copper Type K Ft 903 18 $ 16,254.00 $ 14.00 $ 12,642.00 $ 36.00 $ 32,508.00 $ 30.00 $ 27,090.00 $ 19.00 $ 17,157.00 $ 14.30 $ 12,912.90
44 Watermain 12 Inch CL 52 D.I. Ft 967 40 $ 38,680.00 $ 54.00 $ 52,218.00 $ 80.00 $ 77,360.00 $ 63.00 $ 60,921.00 $ 60.00 $ 58,020.00 $ 60.60 $ 58,600.20
45 Watermain 6 Inch CL 52 D.I. Ft 83 45 $ 3,735.00 $ 30.00 $ 2,490.00 $ 80.00 $ 6,640.00 $ 40.00 $ 3,320.00 $ 51.00 $ 4,233.00 $ 40.10 $ 3,328.30
46 Dr Structure Tap, 12 inch Ea 2 250 $ 500.00 $ 250.00 $ 500.00 $ 500.00 $ 1,000.00 $ 500.00 $ 1,000.00 $ 265.00 $ 530.00 $ 144.00 $ 288.00
47 Sewer Tap, 8 inch Ea 1 150 $ 150.00 $ 250.00 $ 250.00 $ 400.00 $ 400.00 $ 420.00 $ 420.00 $ 150.00 $ 150.00 $ 107.00 $ 107.00
48 Water Valve Box and Cover, Complete Ea 2 350 $ 700.00 $ 550.00 $ 1,100.00 $ 400.00 $ 800.00 $ 335.00 $ 670.00 $ 410.00 $ 820.00 $ 437.00 $ 874.00
ESTIMATE TOTAL $ 272,552.50 $ 285,734.00 $ 403,188.70 $ 351,555.40 $ 301,151.50 $ 297,000.99
Date: July 24, 2012
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consent Special Assessment Agreement with Harbour Towne
Condo. Association to Pave Harbour Towne Circle & Cul-de-Sacs
SUMMARY OF REQUEST:
Approve the consent special assessment agreement with Harbour Towne Condo.
Association to mill and resurface all public roads within the Harbour Towne area as
described in the attached proposed agreement, and authorize the mayor and clerk to
execute said agreement.
FINANCIAL IMPACT:
The total cost of the construction project, including engineering, less the association’s
contribution.
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Approve the agreement with Harbour Towne Condominium Association and authorize the
mayor and clerk to sign off on said agreement.
COMMITTEE RECOMMENDATION:
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\agenda item with consent special assessment 7-24-
12 (2).doc
Date: July 24, 2012
To: Honorable Mayor and City Commissioners
From: Engineering
Consideration of Bids for:
H-1691 Williams’ Street Outfall, N. of White St.
SUMMARY OF REQUEST:
Authorize staff to award and enter into a construction contract with the lowest responsible
bidder to reestablish the Williams’ street outfall. Bid tabulation will be presented to you at
the commission meeting since bids for this emergency project are not scheduled to arrive
until 2:00 P.M. on July 24th. Engineer’s estimate for this project is $106,000.
FINANCIAL IMPACT:
The construction cost of an estimated bid of $106,000 plus construction engineering.
BUDGET ACTION REQUIRED:
If approved, the adopted 2012/2013 budget will have to be amended to add this project
into the 2012/2013 CIP.
STAFF RECOMMENDATION:
Authorize staff to enter into a construction contract with the lowest responsible bidder due to
the urgent nature of the required repairs.
COMMITTEE RECOMMENDATION:
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\construction CONAWA 07-24-12.doc
Date: July 24, 2012
To: Honorable Mayor and City Commissioners
From: Engineering
RE: Consideration of Bids for:
H-1639 Harbour Towne Circle & Cul-de-Sacs
SUMMARY OF REQUEST:
Given the City’s local preference policy of 1% advantage to local contractors; Award the
milling and resurfacing of Harbour Towne Circle to Asphalt Paving out of Muskegon for a
proposed price of $225,290.94, see attached bid tabulation. Furthermore, if approval is
granted, it should be contingent on the Harbour Towne Association signing the consent
special assessment agreement by which they are responsible for up to 20% of the total
cost.
Asphalt Paving was the third lowest bidder.
FINANCIAL IMPACT:
The construction cost of $225,290.94 plus engineering
BUDGET ACTION REQUIRED:
None
STAFF RECOMMENDATION:
Contingent award to Asphalt Paving.
COMMITTEE RECOMMENDATION:
C:\Documents and Settings\Potter\Local Settings\Temporary Internet Files\OLK8\CONAWA 07-24-12.doc
H-1639
HARBOUR TOWNE CIRCLE
CONTRACTOR Rieth-Riley Construction Michigan Paving & Materials Asphalt Paving, Inc. Kamminga & Roodvoets, Inc. Jackson-Merkey Cont.
ADDRESS ENGINEER'S PO Box 278 3566 Millcreek 1000 E. Sherman Blvd. 3435 Broadmoor Ave. SE 555 E. Western Ave.
CITY/ST/ZIP ESTIMATE Ada, MI 49301 Comstock Park, MI 49321 Muskegon, MI 49444 Grand Rapids, MI 49512 Muskegon, MI 49442
1 2 3 4 5
LINE DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 AGGREGATE BASE, CONDITIONING SYD 16630 $1.00 $ 16,630.00 $ 0.54 $ 8,980.20 $ 0.53 $ 8,813.90 $ 0.53 $ 8,813.90 $ 1.25 $ 20,787.50 $ 2.00 $ 33,260.00
2 COLD MILLING HMA SURFACE SYD 16630 $1.00 $ 16,630.00 $ 1.30 $ 21,619.00 $ 0.75 $ 12,472.50 $ 1.10 $ 18,293.00 $ 1.75 $ 29,102.50 $ 0.85 $ 14,135.50
3 HMA, 3C TON 1381 $70.00 $ 96,670.00 $ 59.30 $ 81,893.30 $ 67.05 $ 92,596.05 $ 60.57 $ 83,647.17 $ 61.00 $ 84,241.00 $ 60.60 $ 83,688.60
4 HMA, 4C TON 1381 $65.00 $ 89,765.00 $ 63.55 $ 87,762.55 $ 67.64 $ 93,410.84 $ 68.27 $ 94,280.87 $ 69.00 $ 95,289.00 $ 68.30 $ 94,322.30
5 TRAFFIC CONTROL LS 1 $1,000.00 $ 1,000.00 $ 14,525.00 $ 14,525.00 $ 6,869.00 $ 6,869.00 $ 10,400.00 $ 10,400.00 $ 9,000.00 $ 9,000.00 $ 5,000.00 $ 5,000.00
6 CURB AND GUTTER, REM FT 40 $20.00 $ 800.00 $ 10.40 $ 416.00 $ 10.40 $ 416.00 $ 10.40 $ 416.00 $ 18.00 $ 720.00 $ 19.00 $ 760.00
7 CURB AND GUTTER, CONC, F4, MODIFIED FT 40 $25.00 $ 1,000.00 $ 35.00 $ 1,400.00 $ 45.00 $ 1,800.00 $ 32.00 $ 1,280.00 $ 35.00 $ 1,400.00 $ 31.00 $ 1,240.00
8 DR STRUCTURE COVER, ADJ, CASE I, MODIFIED EA 7 $550.00 $ 3,850.00 $ 444.00 $ 3,108.00 $ 444.00 $ 3,108.00 $ 444.00 $ 3,108.00 $ 600.00 $ 4,200.00 $ 625.00 $ 4,375.00
9 DR STUCTURE COVER, MODIFIED EA 7 $500.00 $ 3,500.00 $ 525.00 $ 3,675.00 $ 525.00 $ 3,675.00 $ 525.00 $ 3,675.00 $ 500.00 $ 3,500.00 $ 350.00 $ 2,450.00
10 WATER VALVE BOX AND COVER, COMPLETE EA 3 $450.00 $ 1,350.00 $ 459.00 $ 1,377.00 $ 459.00 $ 1,377.00 $ 459.00 $ 1,377.00 $ 600.00 $ 1,800.00 $ 800.00 $ 2,400.00
ENGINEERS ESTIMATE $ 231,195.00 $ 224,756.05 $ 224,538.29 $ 225,290.94 $ 250,040.00 $ 241,631.40
Engineers Estimate
Apparent Low Bidder
Bid Tab Calculation Errors
AGENDA ITEM NO. ___________________
CITY COMMISSION MEETING July 24, 2012
TO: Honorable Mayor and City Commissioners
FROM: Bryon L. Mazade, City Manager
DATE: July 18, 2012
RE: Police Patrol Labor Agreement
SUMMARY OF REQUEST:
To ratify a collective bargaining agreement with the Police Officers Labor Council (Police
Patrol Union) for years 2012 and 2013.
FINANCIAL IMPACT:
Provided in separate summary.
BUDGET ACTION REQUIRED:
None.
STAFF RECOMMENDATION:
To approve the request and authorize the Mayor and Clerk to execute the agreement.
COMMITTEE RECOMMENDATION:
None.
pb\AGENDA – POLICE PATROL LABOR AGREEMENT 071812
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