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CITY OF MUSKEGON
DOWNTOWN DEVELOPMENT AUTHORITY
BROWNFIELD REDEVELOPMENT AUTHORITY
JOINT MEETING WITH BUSINESS IMPROVEMENT DISTRICT
DATE OF MEETING: Tuesday, Feb. 14, 2023
TIME OF MEETING: 10:30 A.M.
PLACE OF MEETING: City Hall Commission Chambers,
933 Terrace, Muskegon, MI
______________________________________________________________________________
AGENDA
I. Roll Call
II. Introductions
III. Oath of office for new members (City Clerk’s Office)
IV. Approval of the meeting minutes of Dec. 13, 2022
V. Public comments on agenda items
VI. DDA agenda items
A. DDA financial report
B. Financial transition
C. Landscaping bids and approval to fund 2024-2027 (Dave Alexander)
D. Façade Grant- No Name Saloon (Dave Alexander)
E. Events update (City Clerk’s Office)
VII. BRA update (Contessa Hood)
F. Adelaide Pointe Update
VIII. Adjourn
AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETING OF THE CITY COMMISSION AND ANY OF
ITS COMMITTEES OR SUBCOMMITTEES
The City of Muskegon will provide necessary reasonable auxiliary aids and services, such as signers for the hearing
impaired and audio tapes of printed materials being considered at the meeting, to individuals with disabilities who want
to attend the meeting, 24- hour notice to the City of Muskegon. Individuals with disabilities requiring auxiliary aids or
services should contact the City of Muskegon by writing or calling the following: Ann Marie Cummings, City Clerk at
933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TTY/TDD: Dial 7-1-1 and request that
representative dial 231-724-6705
CITY OF MUSKEGON
DOWNTOWN DEVELOPMENT AUTHORITY (DDA) /
BROWNFIELD REDEVELOPMENT AUTHORITY (BRA)
REGULAR MEETING MINUTES
December 13, 2022
The meeting was held in the City Commission Chambers. Chairperson M. Bottomley called the
meeting to order at 10:30 AM and roll was taken.
MEMBERS PRESENT: M. Bottomley, M. Johnson Sr., J. Seyferth, B. Hastings, D. Pollock,
J. Wallace Jr., J. Riegler, J. Moore, S. Black
MEMBERS ABSENT: H. Sytsema (excused), M. Kleaveland
STAFF PRESENT: P. Wills, Director of Strategic Initiatives; D. Alexander,
Downtown Manager, S. Pulos, Administrative Assistant for
Development Services, J. Eckholm, Development Services
Director, C. Hood, Development Services Analyst, D. Santiago-
Sweet, Community Engagement Manager, S. Wilson, City
Treasurer, L. Mikesell, Deputy City Manager
OTHERS PRESENT: None
APPROVAL OF MINUTES
Motion by B. Hastings, second by J. Moore, to approve the regular meeting minutes for October
11, 2022. Voice vote, all approved.
BROWNFIELD REDEVELOPMENT AUTHORITY BUSINESS
A. Brownfield Plan Amendment – 1st Amendment, Adelaide Pointe. (Pete Wills)
Outline of the request: Adelaide Pointe QOZB, LLC has submitted a Brownfield Plan
Amendment (1st Amendment) for the Adelaide Pointe Project - a 35-acre mixed use waterfront
development project including winter boat storage, marina space, In/Out forklift boat storage,
commercial/retail, and up to 400 housing units. The initial Brownfield Plan Amendment was
approved by the BRA on Oct 12, 2021 and City Commission on Oct 26, 2021.
This 1st Amendment BPA has been prepared to add state school tax capture for reimbursement of
costs related to Michigan Strategic Fund (MSF) eligible activities during the first three immediate
phases of redevelopment. Future amendments to this amended BPA may be pursued for phases
four and five of the development.
Background: The project seeks to transform the 35-acre site into a development that will expand
public access to waterfront activities through the creation of a 280-slip marina, up to 400 new
residential condominium units, dry stack marina and boat storage, and
commercial/retail space. Plans for the site have begun and will continue through Fall 2030. Total
private investment, not including property acquisition, is approximately $250 million.
Redevelopment consists of five phases that are anticipated to be completed by 2030. Phases one
through three are the focus of this amended BPA. Total private investment in Phases one through
three, not including property acquisition, is approximately $125,000,000.
Staff recommendation: City staff has reviewed the Adelaide Pointe Project Brownfield Plan
Amendment (1st Amendment) and recommends approval.
Motion: Motion by D. Pollock, seconded by J. Seyferth, to approve the resolution for the
Brownfield Plan Amendment (1st Amendment) for the Adelaide Pointe Project and further request
staff to set a public hearing before the Muskegon City Commission to consider adoption of the
plan.
Roll Call Vote:
M. Bottomley: Yes D. Pollock: Yes B. Hastings: Yes
M. Johnson Sr: Yes J. Seyferth: Yes S. Black: Yes
J. Wallace Jr.: Yes J. Riegler: Yes J. Moore: Yes
All in favor, motion passes.
B. Brownfield Development and Reimbursement Agreement, 1st Addendum, Adelaide
Pointe. (Pete Wills)
Outline of the request: Adelaide Pointe QOZB (APQ), LLC has submitted a Development and
Reimbursement Agreement (1st Amendment) for the approved Brownfield Plan for the Adelaide
Pointe Project - a 35-acre mixed use waterfront development project located at 1148 and 1204
West Western Ave.
Background: The project seeks to transform the 35-acre site into a development that will expand
public access to waterfront activities through the creation of a 280-slip marina, up to 400 new
residential condominium units, dry stack marina and boat storage, and
commercial/retail space. Plans for the site have begun and will continue through Fall 2030. Total
private investment, not including property acquisition, is approximately $250 million.
Staff recommendation: Staff has reviewed the Development and Reimbursement Agreement,
along with the city attorney, and recommends approval.
Motion: Motion by B. Hastings, seconded by J. Moore, to approve the Development and
Reimbursement Agreement (1st Amendment) for the approved Brownfield Plan for Adelaide
Pointe QOZB, LLC (Adelaide Pointe Project).
Roll Call Vote:
M. Bottomley: Yes D. Pollock: Yes B. Hastings: Yes
M. Johnson Sr: Yes J. Seyferth: Yes S. Black: Yes
J. Wallace Jr.: Yes J. Riegler: Yes J. Moore: Yes
All in favor, motion passes.
DOWNTOWN DEVELOPMENT AUTHORITY BUSINESS
Agenda Item A: Lakeshore Art Festival Introductions and Update (Ann Meisch)
Outline of request: Staff is asking the DDA board to approve the contract and budget as
presented by Ann Meisch for the Lakeshore Art Festival and Makers Mark for 2023 for co-chairs
Bre McCarthy and Pam Ackley
Motion: Motion by J. Seyferth, seconded by J. Riegler the contract and budget as presented by
Ann Meisch for the Lakeshore Art Festival and Makers Mark for 2023 for co-chairs Bre
McCarthy and Pam Ackley
All in favor, motion passes.
Agenda Item B: DDA Financial Statement 11-30-22 (City Finance)
Outline of request: Staff is asking the DDA board to review and accept the financial statement
for Nov. 30, 2022. In doing so, the board will need to approve an amended FY 2022-23 budget.
Background: Good news. The DDA's tax increment revenues have been projected $80,000
higher than when you approved the fiscal year 2022-23 budget in June. The increase comes from
rising taxable values of properties within the DDA. The Treasurer's Office estimate of the DDA
tax increment revenues - which will be posted to the DDA account in an April timeframe - is
now $401,039.
Staff recommendation: To amend the FY 2022-23 budget and accept the Nov. 30, 2022
financial statement.
Motion I: Made by J. Riegler, seconded by J. Moore, move to amend the FY 2022-23 budget as
presented.
Roll Call Vote:
M. Bottomley: Yes D. Pollock: Yes B. Hastings: Yes
M. Johnson Sr: Yes J. Seyferth: Yes S. Black: Yes
J. Wallace Jr.: Yes J. Riegler: Yes J. Moore: Yes
All in favor, motion passes.
Motion II: Made by J. Riegler., seconded by B. Hastings, move to accept the Nov. 30, 2022
financial statement.
Roll Call Vote:
M. Bottomley: Yes D. Pollock: Yes B. Hastings: Yes
M. Johnson Sr: Yes J. Seyferth: Yes S. Black: Yes
J. Wallace Jr.: Yes J. Riegler: Yes J. Moore: Yes
All in favor, motion passes.
Agenda Item C: GLOW Request for a DDA Donation (Dave Alexander and GLOW)
Outline of request: GLOW -the non-profit that for the past two holiday seasons has lit up
Downtown Muskegon like never before -has a deficit and issues with vandalism that has it
requesting financial support from the DDA.
Background: Please see Terry Puffer's email with GLOW's request for a $5,000 contribution.
Mr. Puffer plans to be at your meeting. The DDA has paid about $19,000 for downtown pole
wraps -- $4,000 over budget -- that will be removed, stored and reinstalled next year.
Staff recommendation: None. This is a DDA decision.
Motion: Made by J. Riegler, seconded by M. Johnson Sr, move to donate $5,000.00 (Five
Thousand Dollars and Zero Cents) to GLOW to help finance the 2022 downtown holiday lights.
Roll Call Vote:
M. Bottomley: Yes D. Pollock: Yes B. Hastings: Yes
M. Johnson Sr: Yes J. Seyferth: Yes S. Black: Yes
J. Wallace Jr.: Yes J. Riegler: Yes J. Moore: Yes
All in favor, motion passes.
Agenda Item D: Façade Grant Award Recommendation (Dave Alexander)
Outline of request: After staff and DDA committee recommended approval, staff is asking for
approval of a façade grant for $15,000 for Carlisle's, 470 W. Western in the southwest corner of
the city's Trinity Arena.
Background: The facade program has requests more than $10,000 to be reviewed by staff, DDA
committee (which is Brad Hastings currently) and approved by the DDA board. Your first
completed application is from Carlisle's for a patio enclosure and an entrance walkway and
awning. Combined, both improvements are more than $30,000, meeting the one-to-one match.
The quotes are included in your agenda packet.
Staff recommendation: Development Services Division and Brad Hasting are recommending
approval of the Carlisle's façade grant at $15,000.
Motion: Made by J. Wallace Jr., seconded by J. Seyferth, move to approve a $15,000 façade
grant for Carlisle's and direct staff to execute the grant award.
Roll Call Vote:
M. Bottomley: Yes D. Pollock: Yes B. Hastings: Yes
M. Johnson Sr: Yes J. Seyferth: Yes S. Black: Yes
J. Wallace Jr.: Yes J. Riegler: Yes J. Moore: Yes
All in favor, motion passes.
Agenda Item E: Update on the BID and DDA’s Future Role (Dave Alexander and John
Riegler). Discussion only, no action taken.
Agenda Item F: BRA-DDA Meeting Schedule for 2023 (Dave Alexander)
Outline of request: Set meeting dates for 2023
Background: Traditionally, the BRA-DDA meetings in city hall the second Tuesday of every
month at 10:30 a.m. if there is business to conduct.
Staff recommendation: Approve the attached 2023 BRA-DDA meeting schedule.
Motion: Made by J. Riegler, seconded by J. Moore, move to approve the 2023 BRA-DDA
meeting schedule.
All in favor, motion passes.
Agenda Item G: Downtown Muskegon Annual Meeting at the Block, January 25, 4:30pm.
Information only, no action taken.
PUBLIC PARTICIPATION
None.
OTHER BUSINESS
None.
AJOURNMENT
12:07pm
Muskegon Downtown Development Authority
Agenda item A for 2-14-23
Acceptance of financial statement Jan. 31, 2023
Requesting party: City Economic Development
Outline of request: Staff is asking the DDA board to review and accept the financial statements
for the DDA and events for Nov. 31, 2023.
Background: The second to last column on the right of the DDA financial statement now
reflects the updated FY 2022-23 budget and the increase in tax increment revenues as
approved in December. The events budget has about $100,000 in fund balance going into the
2023 event season with Michigan Makers Market, Taste of Muskegon and the Lakeshore Art
Festival.
Staff comments: The Jan. 31 DDA totals includes a $25,207 streetscape expenditure for
Christmas decorations and an approved $5,000 contribution GLOW the board approved in
December. The $19,207 expenditure over budget will be balanced by an under expenditure in
marketing. The budget now also reflects your $25,000 contribution to Parkland Development
for environmental study of the Shaw-Walker building before it was purchased and $34,750 for
Pigeon Hill’s sidewalk and entry. The façade grant program has committed $15,000 but yet to
receive any request for payment.
Staff recommendation: To accept the Jan.31, 2023 DDA and events financial statements.
Suggested motion: I move to accept the Jan. 31, 2023 DDA and events financial statements.
DDA FINANCIAL FOR 01/31/2023
FY2022-23 BUDGET FY TOTALS
Revenues FY 2021-22 BUDGET FY2021-22 ACTUAL (updated) JANUARY 31, 2023
Tax Increment $ 310,287.00 $ 321,446.00 $ 401,039.00 $ -
Reimbursement - State $ - $ -
Event Revenue* $ - $ -
Trans From Capital Projects Fund $ - $ -
Interest Income $ - $ 543.74 $ - $ 397.35
Fundraising Revenue
BID Income (or $50,000 levy)** $ 17,000.00 $ 17,000.00 $ 17,000.00 $ -
Sponsorship $ - $ - $ -
Former Mall Brownfield Income (GF) $ - $ - $ -
Total $ 327,287.00 $ 338,989.74 $ 418,039.00 $ 397.35
Expenses FY 2021-22 FY2021-22 ACTUAL FY 2022-23 FY 2022-23
Business Dev. Manager Wages $ - $ 78,601.09 $ 45,655.41
Trans to GF - Marketing, Events, Overhead $ - $ -
FICA (7.65%) $ - $ 5,862.50 $ - $ 3,631.27
Workers Comp (2%) $ - $ 401.46 $ - $ 252.57
Insurance $ - $ 4,213.07 $ - $ 1,101.98
Residency Bonus (4%) $ - $ - $ -
Life Insurance (0.24%) $ - $ 321.11 $ - $ 198.53
401(k) (6%) $ - $ 7,001.64 $ - $ 4,353.63
Total Salaries/Benefits $ 95,500.00 $ 96,400.87 $ 98,365.00 $ 55,193.39
Walkability Improvements $ - $ -
Streetscape/Wayfinding / Walkability $ 15,000.00 $ 10,625.00 $ 15,000.00 $ 25,207.87
Public Art (Downtown Initiative) $ - $ -
Landscaping $ - $ - $ - $ -
Snow Removal $ -
Façade Program $ - $ 62,500.00 $ -
Downtown Park(s)**** $ 9,000.00 $ 6,922.11 $ 9,000.00 $ 1,929.45
Marketing/Promotions $ 32,000.00 $ 23,136.50 $ 25,000.00 $ 10,180.05
Blight $ -
Office Space and Misc Operating $ 9,000.00 $ 13,019.21 $ 9,000.00 $ -
Total Recurring Costs $ 65,000.00 $ 53,702.82 $ 120,500.00 $ 37,317.37
Watermark Assistance $ 25,000.00 $ 25,000.00
Social Bowl $ 34,750.00 $ 34,750.00
Morris Street Lot $ - $ - $ -
Taste of Muskegon $ - $ -
Lakeshore Art Festival $ -
Projects and Events $ - $ - $ 59,750.00 $ 59,750.00
County Debt Payments ($1M) $ - $ - $ -
Mercy Health Arena HVAC/Roof******* $ 130,000.00 $ 130,000.00 $ 130,000.00 $ -
Other Debt Payments (smartzone) $ - $ - $ -
Total Debt Payments $ 130,000.00 $ 130,000.00 $ 130,000.00 $ -
Total Expenses $ 290,500.00 $ 280,103.69 $ 408,615.00 $ 152,260.76
Net Rev/Expenses $ 36,787.00 $ 58,886.05 $ 9,424.00 $ (151,863.41)
Fund Balance at Beginning of Year $ 90,466.45 $ 149,352.50
Fund Balance at End of Year $ 149,352.50 $ (2,510.91)
\\muskdata\data\Planning\COMMON\DDA - BRA\DDA - BRA 2023 -- current year\021423 BID-DDA-BRA Meeting\Copy of DDA financials 01-31-23
EVENTS FINANCIAL FOR 01/31/2023
FY TOTALS
Revenues FY 2021-22 BUDGET FY2021-22 ACTUAL FY2022-23 BUDGET JANUARY 31, 2023
Tax Increment $ - $ - $ - $ -
Reimbursement - State $ - $ - $ -
Event Revenue* $ 161,750.00 $ 208,579.11 $ 262,886.00 $ 6,106.02
Trans From Capital Projects Fund $ - $ -
Interest Income $ - $ - $ - $ -
Fundraising Revenue** $ 5,000.00 $ 17,212.39 $ 5,000.00 $ 4,325.00
BID Income (or $50,000 levy)** $ - $ - $ - $ -
Sponsorship $ 87,000.00 $ 412,973.13 $ - $ 23,955.00
Former Mall Brownfield Income (GF) $ - $ - $ -
Total $ 253,750.00 $ 638,764.63 $ 267,886.00 $ 34,386.02
Expenses FY 2021-22 FY2021-22 ACTUAL FY 2022-23 FY 2022-23
Business Dev. Manager Wages $ - $ - $ - $ -
Trans to GF - Marketing, Events, Overhead $ - $ - $ - $ -
FICA (7.65%) $ - $ - $ - $ -
Workers Comp (2%) $ - $ - $ - $ -
Insurance $ - $ - $ - $ -
Residency Bonus (4%) $ - $ - $ - $ -
Life Insurance (0.24%) $ - $ - $ - $ -
401(k) (6%) $ - $ - $ - $ -
Total Salaries/Benefits $ - $ - $ - $ -
Walkability Improvements $ - $ - $ - $ -
Streetscape/Wayfinding / Walkability $ - $ - $ - $ -
Public Art (Downtown Initiative) $ - $ - $ - $ -
Landscaping $ - $ - $ - $ -
Snow Removal $ - $ - $ - $ -
Façade Program $ - $ - $ - $ -
Financial Incentives $ - $ - $ - $ -
Downtown Park(s)**** $ - $ - $ - $ -
Marketing/Promotions $ - $ - $ - $ -
Blight $ - $ - $ - $ -
Office Space and Misc Operating $ - $ - $ - $ -
Total Recurring Costs $ - $ - $ - $ -
Miscellaneous Events(Cookie Crawl, Letters to San $ - $ 11,463.59 $ - $ 4,031.52
Taste of Muskegon $ 65,375.00 $ 338,866.41 $ 96,300.00 $ 11,139.68
Lakeshore Art Festival $ 159,279.00 $ 179,784.98 $ 163,568.00 $ 38,741.62
Projects and Events $ 224,654.00 $ 530,114.98 $ 259,868.00 $ 53,912.82
County Debt Payments ($1M) $ - $ - $ -
Mercy Health Arena HVAC/Roof******* $ - $ - $ -
Other Debt Payments (smartzone) $ - $ - $ -
Total Debt Payments $ - $ - $ - $ -
Total Expenses $ 224,654.00 $ 530,114.98 $ 259,868.00 $ 53,912.82
Net Rev/Expenses $ 29,096.00 $ 108,649.65 $ 8,018.00 $ (19,526.80)
Fund Balance at Beginning of Year $ (4,382.80) $ 104,266.85
Fund Balance at End of Year $ 104,266.85 $ 84,740.05
\\muskdata\data\Planning\COMMON\DDA - BRA\DDA - BRA 2023 -- current year\021423 BID-DDA-BRA Meeting\Copy of DDA financials 01-31-23
Muskegon Downtown Development Authority
Agenda item B for 2-14-23
Financial transition 12-31-23 and beyond
Requesting party: City Economic Development
Outline of request: Staff is giving some suggested direction as to the providing and funding of
downtown services as the BID ends its special assessments.
Background: As the BID ends its special assessments in 2023, the Downtown Development
Authority is being asked to pick up summer landscaping and winter snow removal services.
Staff comments: The BID will pay for summer landscaping and a final winter for snow removal
before ending Dec. 31, 2023. I would expect about $80,000 or more in fund balance to be
remaining at the end of the year. Snow removal costs have been down this season so far.
Please see the attached staff memo projecting BID and DDA finances through 2027.
Staff recommendation: This is for background and context, none at this time.
Suggested motion: None. This item is for discussion.
To: Downtown stakeholders
From: Dave Alexander, downtown manager
Re: Financing downtown services
Date: 1-31-2023
Bids for downtown summer landscaping services came in more reasonable than some of us had
expected. The bids offer the city and Downtown Development Authority some time to come up
with a long-term, sustainable plan for funding what can be expected to be increasing needs for
downtown services as more and more residents and businesses move into the downtown
district.
Here is a back-of-the-napkin look at downtown financial resources and service needs for the
next several years. Let’s start with some assumptions that require both Business Improvement
District and DDA board approvals:
1. The BID-DDA-City will accept the landscaping bids submitted late in 2022. The city and
private contractors will continue snow removal services.
2. The BID-DDA will pick up the landscaping costs of Western Avenue, Third Street and the
planters/flowers, totaling $38,340 the first year taking the lowest bids.
3. The Business Improvement District will end as of Dec. 31, 2023, eliminating $114,000 in
annual revenues and transferring an estimated $69,000 fund balance to the DDA at the
beginning of 2024.
4. The DDA will pick up the BID summer landscaping and winter snow removal services
going forward. The DDA ends its current fiscal year June 20, 2023 with a fund balance of
$158,776.
5. The DDA going forward – in addition to landscaping and snow removal -- will continue
its current expenditures for arena bond payments, staff salaries/benefits,
streetscape/decorations, marketing, downtown parks and the new façade program. Tax
increment revenues and expenditures will each increase at 5 percent a year going
forward.
Based upon these assumptions, here are the DDA annual financial projections:
FY 23-24
Beginning fund balance: $158,000
Revenues: $470,000 (with the BID funds)
Expenditures: $394,00 (snow removal doesn’t start until FY 24-25)
Ending fund balance: $234,000
FY 24-25:
Beginning fund balance: $234,000
Revenues: $421,000
Expenditures: $490,000 (winter snow removal kicks in)
Ending fund balance: $165,000
FY 25-26:
Beginning fund balance: 165,000
Revenues: $442,000
Expenditures: $514,000
Ending fund balance: $93,000
FY 26-27:
Beginning fund balance: $93,000
Revenues: $464,000
Expenditures: $539,000
Ending fund balance: $18,000
FY 27-28:
Beginning fund balance: $18,000
Revenues: $487,000
Expenditures: $565,000
Ending fund balance: (-$59,000)
Conclusion: With summer and winter downtown services status quo and all current DDA
expenditures status quo, the fund balances of the DDA and BID get downtown to July 2027 with
no need for new revenue sources nor cutting of existing services. But realize that after the BID
ends this year, downtown has annual structural deficits of $70,000 to $75,000.
Muskegon Downtown Development Authority
Agenda item C for 2-14-23
Barry’s Landscaping/flowers 2023
Requesting party: City Economic Development
Outline of request: City Department of Public Works in conjunction with the BID, DDA and
Lakeside BID requested private landscape company bids for eight areas of service, including
downtown landscaping and flower planter services. Staff is asking the DDA board to approve a
share of the Barry’s Greenhouse and Landscaping contract for 2024-2027.
Background: The summer landscaping bids only received two proposals but the costs were
much lower than anticipated. Staff recommends the DDA approve the Barry’s quote and pick up
the cost of bid area 1, 3, 7 and 10 percent of 8. This scope of work includes what the BID had
been receiving from DPW for landscaping and Barry’s for flower service that past three or more
years. Please see the overall explanation of the bid process and results from DPW Director
VanderHeide’s work session presentation to the Muskegon City Commission that is attached.
Your action will be sent on to the Muskegon City Commission for final approval at the Feb. 28
commission meeting.
Staff comments: The total cost of 1, 3, 7 and a portion of 8 in 2024 is $40,896. If an entire five-
year agreement remains in place, the 2027 cost would be $47,340. That compares to
agreements with DPW and Barry’s for the same service at $42,250 for the summer of 2022. If
approved, the downtown portion of the project will be billed by city DPW to the DDA account
starting next year. The BID in its last year of operations would pick up the cost of the 2023
contract.
Staff recommendation: Staff recommends the DDA accept a $40,896 share of the city’s 2024
summer landscaping contract with Barry’s Greenhouse and Landscaping and continue in place
of the BID through 2027.
Suggested motion: I move for the DDA to accept $40,896 of the city’s landscaping contract with
Barry’s Greenhouse and Landscaping for the 2024 summer, continue to pay for those services
through 2027 and so inform the Muskegon City Commission.
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: February 13, 2022 Title: Landscaping Contract
Submitted By: Dan VanderHeide Department: Public Works
Brief Summary: Staff will present the results of the landscaping RFP and a cost share for discussion.
Detailed Summary & Background: Staff has worked with the Downtown BID, DDA, Chamber and
other stakeholders to develop a landscaping contract that covers a wide array of landscaping
services currently provided through the City Parks Department. There is a desire among the
stakeholders to improve the level of service being provided, and a desire among city staff to free
up staffing resources to improve service in other areas of the city parks. The RFP was presented
to the Commission at the November 7, 2022 combined work session and regular meeting.
The contract proposes eight (8) areas identified on the included map, with each area having a distinct
scope of work and a proposed assigned cost share, as a 3-year contract with optional extensions for
a 4th and 5th year. The original RFP included work in the Lakeside area, but those businesses have
decided not to participate at this time.
The DDA and Downtown BID will have a similar discussion earlier in the day on the 13th of February,
specifically to review the cost share proposal that is included herein for your review. The Downtown
BID is expiring, so the organizations are jointly deciding how to fund their share going forward.
Depending on the outcome of all of these discussions, the City will manage the contract and invoice
the other organizations for their share as shown in the attachment.
Goal/Focus Area/Action Item Addressed:
Destination Community & Quality of Life – Enhanced Parks & Recreation Department and Services
Amount Requested: $27,840 Parks/General Amount Budgeted: $0 FY23
$7,920 Farmers Market As Needed FY24
Fund(s) or Account(s): 101-770 (Parks) Fund(s) or Account(s): 101-770 (Parks)
101-808 (Farmers) 101-808 (Farmers)
Recommended Motion: N/A (A future regular session item will approve the contract)
Approvals: Guest(s) Invited / Presenting
Immediate Division Head Information Technology Yes
Other Division Heads Communication No
For City Clerk Use Only:
Commission Action:
80
Not Shown
Approximately 72 EA planter beds of various Farmers Market
size and shape located throughout the
downtown area, sample pictures attached.
200 Block West Western
Alcoa Square & Splashpad
(Included with Western Avenue Bid Area)
387 Morris Ave & 401 Morris Ave
Parking Lots
(Included with Western Avenue Bid Area)
Shoreline Drive
(Western to
Ottawa)
City Hall
Hackley Park Western Avenue
Third Street Fifth to Terrace
81
(Muskegon to First)
Description BID/DDA City GF CFFMC Farmers Market TOTAL
100%
Bid Area #001 - Western Avenue
$15,700.00 $15,700.00
100%
Bid Area #002 - Hackley Park
$36,500.00 $36,500.00
100%
Bid Area #003 - Third Street
$5,540.00 $5,540.00
100%
Bid Area #004 - City Hall
$6,090.00 $6,090.00
100%
Bid Area #005 - Farmers Market
$7,920.00 $7,920.00
100%
Bid Area #006 - Shoreline Drive
$17,250.00 $17,250.00
100%
Bid Area #007 - Various Flower Pots and Planters
$17,185.00 $17,185.00
10% 90%
Bid Area #008 - Irrigation Startup / Shutdown
$500.00 $4,500.00 $5,000.00
Total $38,925.00 $27,840.00 $36,500.00 $7,920.00 $111,185.00
Bid Tabulation 1 of 1 82
Bid Tabulation ‐ City of Muskegon Downtown Landscaping Bid
DJ's
Landscape
Barry's Greenhouse & Landscaping Mgmt Building Bridges Professional Services
Line
Description Year #1 Year #2 Year #3 Year #4 Year #5 Year #1 ** Year #1 Year #2 Year #3 Year #4 Year #5
Item
1 Bid Area #001 ‐ Western Avenue $ 15,700.00 $ 16,485.00 $ 17,309.25 $ 18,174.71 $ 19,083.45 $ 25,238.00 * * * * *
2 Bid Area #002 ‐ Hackley Park $ 36,500.00 $ 38,325.00 $ 40,241.25 $ 42,253.31 $ 44,635.98 $ 18,581.00 * * * * *
3 Bid Area #003 ‐ Third Street $ 5,540.00 $ 5,817.00 $ 6,107.85 $ 6,413.24 $ 6,733.90 $ 5,500.00 * * * * *
4 Bid Area #004 ‐ City Hall $ 6,090.00 $ 6,394.50 $ 6,714.23 $ 7,049.94 $ 7,402.43 $ 12,529.00 * * * * *
5 Bid Area #005 ‐ Farmers Market $ 7,920.00 $ 8,316.00 $ 8,731.80 $ 9,168.39 $ 9,626.81 $ 15,433.00 * * * * *
6 Bid Area #006 ‐ Shoreline Drive $ 17,250.00 $ 14,662.50 $ 15,395.63 $ 16,165.41 $ 16,973.68 $ 20,597.00 * * * * *
7 Bid Area #007 ‐ Various Flower Pots and Planters $ 17,185.00 $ 18,044.25 $ 18,946.46 $ 19,893.79 $ 20,888.47 $ 14,130.00 $ 12,503.20 $ 12,503.20 $ 12,503.20 $ 12,503.20 $ 12,503.20
8 Bid Area #008 ‐ Irrigation Startup / Shutdown $ 5,000.00 $ 5,500.00 $ 5,775.00 $ 6,063.75 $ 6,366.94 $90/Hour * * * * *
9 Bid Area #009 ‐ Lakeside Commercial District $ 12,460.00 $ 13,083.00 $ 13,737.15 $ 14,424.01 $ 15,145.21 $ 17,462.00 * * * * *
BID NOTES / CONDITIONS
** DJ's bid includes an annual escalator tied to the Social Security Administration's Cost of Living Adjustment (www.ssa.gov/cola) with a 3% minimum annual increase.
Building Bridges bid only on the pots and planters.
Bid Tabulation 1 of 1 83
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Muskegon Downtown Development Authority
Agenda item D for 2-14-23
Approval of a DDA façade grant – No Name Saloon
Requesting party: City Economic Development
Outline of request: After staff and DDA committee recommended approval, staff is asking for
approval of a façade grant for $15,000 for No Name Saloon, 609 W. Western.
Background: The façade program has requests more than $10,000 to be reviewed by staff, DDA
committee (which is Brad Hastings currently) and approved by the DDA board. The request is
for exterior improvements to the front of the business including new doors, upgrade of the
sign, and new windows that slide open. The application and back up documents are in this
agenda packet. This is the second completed grant application. You have already approved
$15,000 for Carlisle’s at the arena.
Staff comments: The DDA has received strong interest in the façade grant program. Beyond
Carlisle’s and No Name Saloon, we have received initial applications from Mike’s Inn and a full
application from Morat’s Bakery. Morat’s 802 Terrace, is having an exterior upgrade with
painting and hand -painted sign. The request will be for $6,465 and be granted by the review
committee. At least a half dozen other businesses or property owners have expressed interest
in the program which currently has $62,500 available first come, first serve through June 30,
2023. If No Name Saloon is approved, there would be $32,500 left in the program that is
authorized through June 30 of this fiscal year.
Staff recommendation: Development Services Division and Brad Hasting are recommending
approval of the No Name Saloon façade grant at $15,000.
Suggested motion: I move to approve a $15,000 façade grant for No Name Saloon, require the
business to obtain all city approvals for the historic district, form-based code and building
permits, and direct staff to execute the grant award.
All Signs LLC..DBA
Muskegon Fence Company
1005 W. Laketon Avenue
Muskegon, MI 49441 US
(231) 755-5540
allsigns4michigan@yahoo.
com
allsignsmichigan.com
Estimate
ADDRESS ESTIMATE # 3068
No Name Saloon DATE 12/02/2022
ITEM DESCRIPTION QTY RATE AMOUNT
22 CUSTOM FABRICATED OPEN FACE NEON SIGN 1 7,289.00 7,289.00T
Specialty ADD ON & GRILL
02 Site REMOVE CURRENT SIGN AND RE INSTALL 1 1,500.00 1,500.00
Work HIGHER ON FRONT
Install INSTALLATION OF NEW SIGN 1 1,200.00 1,200.00
Plans and Plans and Permits APPROX 1 675.00 675.00
Permits
SUBTOTAL 10,664.00
TAX 437.34
TOTAL $11,101.34
Accepted By Accepted Date
1.5% interest will be charged for late payments after 30 days. All customers are responsible of obeying city/township regulations for EMC digital signs. All customers are
responsible for power supply to EMC and sign
Customer Quote Sales Person SM81BX Store Phone # (231) 755-0440
12/02/2022, 12:04 PM EST Store # 2754 Location 2699 HENRY STREET, MUSKEGON, MI 49441
Customer Information
ROC CON
CHRIS NASS
2411 LAKE AVE
(231) 206-4072 Quote # H2754-125066
UNIT 5
CKNASS@COMCAST.NET
MUSKEGON, MI 49445 PO / Job Name
Pickup Date
Saturday, December 31
Will Call 9:00 AM EST
Item Description Model # SKU # Unit Price Qty Subtotal
American Craftsman 50 and 70 Series 35.5 in. x
77.875 in. White Aluminum Sliding Patio Insect Screen 516922 $66.27 / each 2 $132.54
Door
American Craftsman 72 in. x 80 in. 50 Series White
Vinyl Sliding Patio Door Right-Hand Fixed Panel with 1000000634 $449.00 / each 1 $449.00
Blinds
American Craftsman 72 in. x 80 in. 50 Series White
Vinyl Sliding Patio Door Right-Hand Moving Panel with 1000000628 $454.00 / each 1 $454.00
Blinds
American Craftsman 72 in. x 80 in. 50 Series White
Vinyl Sliding Patio Door Left-Hand Fixed Panel with 1000000632 $449.00 / each 1 $449.00
Blinds
American Craftsman 72 in. x 80 in. 50 Series White
Vinyl Sliding Patio Door Left-Hand Moving Panel with 1000000625 $454.00 / each 1 $454.00
Blinds
American Craftsman 72 in. x 80 in. 50 Series White 1001225531 $95.27 / each 2 $190.54
Vinyl Sliding Patio Door Frame Kit, Universal Handing
Subtotal $2,129.08
Discounts -$0.00
Prices Valid Through: 12/09/2022 Sales Tax $127.74
at The Home Depot #2754
Quote Total $2,256.82
Page 1 of 1 | We reserve the right to limit the quantities of merchandise sold to customers.
Muskegon Brownfield Redevelopment Authority
Agenda item F for 2-14-23
Adelaide Pointe Update
Requesting party: City Economic Development
Background: Project Addendums(s)
Staff comments: The Adelaide Pointe project is a uniquely complex and multi-phased
redevelopment initiative. As such, the Parties have agreed to a process whereby selected parts
of the project would be contained within a series of Addendums to the Development and
Reimbursement Agreement. It is important to note that the use of Addendums to a D&RA is not
required by the state, but is only a mechanism to keep the Parties better organized given the
largesse of this project.
Each Addendum is intended to describe project expectations and conditions by which activities
would be conducted and how the Parties are compensated and reimbursed. It would include
the following but not be limited to: architectural and/or engineering drawings, construction
schedules, construction budgets, itemization of relevant brownfield reimbursements that will
be paid to APQ by City, and proof of financing.
Approval of each Addendum would be required, only by the City Commission. However, if the
Addendum(s) seeks to adjust the Tax Increment Finance (TIF) table originally approved in the
Brownfield Plan Amendment, then the BRA must approve the Addendum(s), along with the City
Commission.
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