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CITY OF MUSKEGON DOWNTOWN DEVELOPMENT AUTHORITY BROWNFIELD REDEVELOPMENT AUTHORITY DATE OF MEETING: Tuesday, January 9, 2024 TIME OF MEETING: 10:30A.M. PLACE OF MEETING: City Hall Commission Chambers, 933Terrace,Muskegon,MI AGENDA I. Roll Call II. Welcome new member III. Approval of the meeting minutes of December 12, 2023 IV. Public comments on agenda items V. BRA agenda items - Jake Eckholm A. Adelaide Pointe- Reimbursement Request #7 VI. DDA agenda items- Dave Alexander A. DDA financial report B. Farmers Market request for funds C. Fac;ade Grant requests - Leonard Building and West Side Art Collective D. Recap of holiday season downtown (discussion only) E. 2024 meeting schedule (information only) VII. Adjourn AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETING OF THE CITY COMMISSION AND ANY OF ITS COMMITTEES OR SUBCOMMITTEES To give comment on a live-streamed meeting the city will provide a call-in telephone number to the public to be able to call and give comment. For a public meeting that is not live-streamed, and which a citizen would like to watch and give comment, they must contact the City Clerk's Office with at least a two-business day notice. The participant will then receive a zoom link which will allow them to watch live and give comment. Contact information is below. For more details, please visit: www.shorelinecity.com The City of Muskegon will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at the meeting, to individuals with disabilities who want to attend the meeting, 24- hour notice to the City of Muskegon. Individuals with disabilities requiring auxiliary aids or services should contact the City of Muskegon by writing or calling the following: Ann Marie Cummings, City Clerk at 933 Terrace Street, Muskegon, MI 49440 or by calling (231) 724-6705 or TTYffDD: Dial 7-1-1 and request that representative dial 231-724-6705 CITY OF MUSKEGON DOWNTOWN DEVELOPMENT AUTHORITY (DDA) I BROWNFIELD REDEVELOPMENT AUTHORITY (BRA) REGULAR MEETING MINUTES December 12, 2023 Chairperson M. Bottomley called the meeting to order at 10:32 AM and roll was taken. I. MEMBERS PRESENT: B. Tarrant, Jr, M. Bottomley, S. Black, J. Rieger, M. Kleaveland, J. Seyferth, K. Reid, J. Moore MEMBERS ABSENT: H. Sytsema, J. Wallace, B. Hastings, D. Pollock, STAFF PRESENT: C. Alexander, Development Analyst/Downtown Manager, J. Hines, Development Analyst, S. Wilson, Treasurer, W. Webster, development services, D. Alexander, community engagement. OTHERS PRESENT: K. Pershbacher II. APPROVAL OF MINUTES Motion by J. Seyferth second by J. Moore, to approve the regular meeting minutes for November, 2023Voice vote, all approved. III. PUBLIC COMMENTS ON AGENDA ITEMS - No Public Comments IV. BRA BUSINESS- Contessa Alexander A. Adelaide Pointe- Reimbursement Request #6 - Contessa gave an update of Request #6. Invoices have been reviewed by staff. This payment will not be paid out now, actual payments will be made as tax capture becomes available. a. J. Moore made a motion to approve the 6th request for reimbursement submitted by Adelaide Pointe QOZB, LLC for eligible activities and supported by K. Reid. Roll Call: Yay: B. Tarrant, K. Reid, M. Kleaveland, M. Bottomley, S. Black, J. Moore, J. Riegler, J. Seyferth Nay: None V. DDA agenda items- Contessa Alexander A. DDA financial report- Contessa updated the financial statement as of November 30. Estimated fund balance as of December 31, 2023 is projected to be $140,066.24 a. J. Moore made a motion to accept the November 30, 2023 DDA and events financial statements. K. Reid supported Roll Call: Yay: B. Tarrant, K. Reid, M. Kleaveland, M. Bottomley, S. Black, J. Moore, J. Riegler, J. Seyfe1ih Nay: None B. Fa9ade Grant Revision- Contessa updated committee on suggesting brick staining vs. painting. a. J. Moore motioned to accept the updated Fa9ade Grant Application. S. Black supported Roll Call: Yay: B. Tarrant, K. Reid, M. Kleaveland, M. Bottomley, S. Black, J. Moore, J. Riegler, J. Seyferth Nay: None C. Holidays in The City - Discussion only - Contessa and Dave updated the committee on supported projects. Would like to see more focus on Third St, Pine and Te1Tace in the future. VI. OTHER BUSINESS: John Riegler announced his resignation and that this is his last meeting. VII. Adjournment at 11 :16AM BRA Agenda Item V.A Muskegon Brownfield Development Authority Agenda Item V-A for 1-09-24 Request for Reimbursement (7th Request)- Adelaide Pointe Project Requesting party: Adelaide Pointe QOZB, LLC Outline of the request: Adelaide Pointe QOZB, LLC has submitted their 7th request for reimbursement for eligible activities. Background: The Adelaide Pointe Project is a 35-acre mixed use waterfront development project including winter boat storage, marina space, In/Out forklift boat storage, commercial/retail, and up to 400 housing units. The request for reimbursement was submitted on (date to come) on behalf of the developer for costs related to the brownfield eligible activities that was approved in the 3rd Amendment to the Brownfield Plan Amendment adopted by the City of Muskegon BRA and City of Muskegon Commission May 9, 2023 and May 23, 2023. The BRA is responsible for formally approving all reimbursement requests for Brownfield TIF's. Staff comments: The request for reimbursement outlines the eligible activities that have been invoiced and paid, which were approved in the Brownfield Plan. Reimbursement requests relate to EGLE Environmental Activities/ MSF Non -Environmental Activities and Local Only eligible activities. Jeff Salowitz and city staff are currently reviewing all of the invoices submitted for the Reimbursement Request. Mr. Salowitz has approved the reimbursement request and city staff's review is underway. The documentation will be sent separately by Jan . 8 prior to the meeting. This request will not be paid out now, actual payments will be made as tax capture becomes available. Additional requests will be made in the future as work is currently being completed for this project. Staff recommendation: City staff is reviewing the Adelaide Pointe QOZB, LLC's 7th request for reimbursement for eligible activities. Recommendation to come . Suggested motion: I move to approve the 7th request for reimbursement submitted by Adelaide Pointe QOZB, LLC for eligible activities. DDA Agenda Item VI.A Muskegon Downtown Development Authority Agenda Item VI-A for 1-9-24 Acceptance of Financial Statement December 31, 2023 Requesting party: City Economic Development Outline of the request: Staff is asking the DDA board to review and accept the financial statements for December 31, 2023. Staff comments: There has not been a significant change in the status of the DDA financials since the December meeting. The actual statements will not be ready for distribution until Jan. 8 and will be sent separately prior to the meeting. Last month's November financial report is being placed in the agenda packet as a placeholder. But looking at that report, several significant financial events will happen in the third and fourth quarters of the 2023-24 fiscal year prior to June 30, 2024. The tax increment income has yet to be posted and is anticipated at $480,000, $80,000 more than initially budgeted. At the same time, the budgeted $80,000 in revenues for the end of the Business Improvement District will not materialize. Those two financial events should cancel each other to have a minimal impact on the year-end fund balance. Finally, the $130,000 expenditure Trinity Health Arena bond payment will be posted later in the fiscal year. The events financial statement will also be forwarded Jan. 8 and will inform agenda item VI-B. Staff recommendation: To accept the December 31, 2023 DDA and events financial statements. Suggested motion: I move to accept the December 31, 2023 DDA and events financial statements. DDA FINANCIAL FOR 11/30/2023 FY2023-24 BUDGET FY TOTALS Revenues FY 2022-23 BUDGET FY2022-23 ACTUAL (updated) NOVEMBER 30, 2023 Ta x Increment $ 321,446.00 $ 401,043.00 $ 401,039.00 $ - Reimbursement - State $ - $ - Event Revenue* $ - $ - Trans From Capital Projects Fund $ - $ - Interest Income $ - $ 1,139.20 $ - $ 649.54 Fundraising Revenue BID Income (or $50,000 levy)** $ 17,000.00 $ 17,000.00 $ 80,000.00 $ - Sponsorship $ - $ - $ - Former Mall Brownfield Income (GF) $ - $ - $ - Total $ 338,446.00 $ 419,182.20 $ 481,039.00 $ 649.54 Expenses FY 2022-23 FY2022-23 ACTUAL FY 2023-24 FY 2023-24 Business Dev. Manager Wages $ - $ 75,389.95 $ 27,536.73 Trans to GF - Marketing, Events, Overhead $ - $ - FICA {7.65%) $ - $ 5,603.75 $ - $ 2,046.56 Workers Comp {2%) $ - $ 424.17 $ - $ 132.20 Insurance $ - $ 11,454.65 $ - $ 8,606.03 Residency Bonus {4%) $ - $ - $ - Life Insurance (0.24%) $ - $ 317.69 $ - $ 119.31 401(k) {6%) $ - $ 6,822.79 $ - $ 2,515 .62 Total Salaries/Benefits $ 98,365.00 $ 100,013.00 $ 95,000.00 $ 40,956.45 Walkability Improvements $ - $ - Streetscape/Wayfinding / Walkability $ 15,000.00 $ 25,207.87 $ 25,000.00 $ - Public Art (Downtown Initiative) $ - $ - Landscaping $ - $ - $ 20,173.00 $ - Snow Removal $ - $ 9,791.75 Fa<;ade Program $ 15,250.00 $ 157,585.22 $ 30,000.00 Downtown Park(s)**** $ 9,000.00 $ 4,448.27 $ 9,000.00 $ 839.48 Marketing/Promotions $ 25,000.00 $ 17,135.21 $ 12,000.00 $ 9,285 .97 Blight $ - Office Space and Misc Operating $ 9,000.00 $ 100.00 $ 9,000.00 $ 1,590.00 Total Recurring Costs $ 73,250.00 $ 46,891.35 $ 232,758.22 $ 51,507.20 Watermark Assistance $ 25,000.00 $ 25,000.00 $ - $ - Social Bowl $ 34,750.00 $ 34,750.00 $ - $ - Morris Street Lot $ - $ - $ - Ta ste of Muskegon $ - $ - Lakeshore Art Festival $ - Projects and Events $ 59,750.00 $ 59,750.00 $ - $ - County Debt Payments ($1M) $ - $ - $ - Mercy Health Arena HVAC/Roof**** *** $ 130,000.00 $ 130,000.00 $ 130,000.00 $ - Other Debt Payments (smartzone) $ - $ - $ - Total Debt Payments $ 130,000.00 $ 130,000.00 $ 130,000.00 $ - Total Expenses $ 361,365.00 $ 336,654.35 $ 457,758.22 $ 92,463.65 !Net Rev/Expenses 1$ (22,919.00)1 $ s2,s21.ss I$ 23,280.781 $ {91,814.11)1 !Fund Balance at Beginning of Year 1$ 149,3s2.so I 1$ 231,sso.3s I IFund Balance at End of Year 1$ 231,sso.3s I 1$ 140,066.241 C:\Users\contessa .hood\AppData\Local\Microsoft\Windows\lNetCache\Content.Outlook\TA3AYAU6\DDA November 2023 DDA Agenda Item VI.B Muskegon Downtown Development Authority Agenda Item VI-B for 1-9-24 Famers Market request for expenditure of event funds Requesting party: City Clerk's Office Outline of the request: Staff is asking the DDA board to approve expenditure of event funds for Muskegon Farmers Market equipment. Staff comments: Please see the attached outline of the $42,829 request from City Clerk Ann Meisch who will be attending the meeting to provide background information and answer questions about the request. Staff recommendation: To approve the expenditure of $42,829 in event funds for eight items to support the Muskegon Famers Market. Suggested motion: I move to approve the expenditure of $42,829 in event funds for eight items to support the Muskegon Famers Market. The Farmers Market request $42,829 of the $62,829 made of the Taste funds according to the Finance Department for the following needed items. We have left $20,000 in the fund for start-up cash for 2024 and hope to withdraw that for other needed items after Taste 2024. $1,500 Utility Carts $1,000 High Tops $4,500 Cabinets $10,000 Oven Replacement $3,500 Kitchen Mixers $13,675 Snow Stop $7,154.44 Picnic Tables 1,500 Market Assessment $42,829 Total DDA Agenda Item VI.C Muskegon Downtown Development Authority Agenda Item VI-C for 1-9-24 Fa~ade Grant applications for The Leonard Building And West Side Art Collective Requesting party: City economic development Outline of the request: Staff has received two applications for DDA fai;ade grants that need DOA approval because they are more than $10,000. One is for The Leonard (292 W. Western Ave) and one for the West Side Art Collective (238 Houston). Staff comments: The applications are attached, an historic-looking blade-type exterior sign for The Leonard and exterior siding for a building damaged in a 2019 fire at 238 Houston. The review committee of city staff and a DDA member have reviewed the applications and have provided its approval for the DDA board's final decision. The fai;ade improvement grant fund has sufficient resources to fund both applications. Staff recommendation: To approve both the Leonard and West Side Art Collective fai;ade grant applications. Suggested motions: I move to approve Corey Leonard's request for $15,000 in a fai;ade improvement grant. I move to approve the West Side Art Collective LLC request for $15,000 in a fa<_;:ade improvement grant. City of Muskegon - Downtown Development Authority 2023-24 Building Fa ~ade Improvement Grant Program Application Applicant Name Business Address Corey Leonard 292 West Western Ave. Suite 201 Email Phone Mgt@leonardluxuryapartments.com 231-206-0311 Project Address Parcel Number 292 West Western Avenue Requested Amount Total Fa~ade Project Cost $15,000 $46,257.60 Statement of Intent/Need for Funding: I wanted to do a internally lit Blade Type Sign similar to the Frauenthal and Amazon Building. Carrying through that old school look in my end of town will help give visual continuity to Western Ave. Corridor. Hopefully it will inspire other building owners to do the same. The cost is substantial so The $15,000 would help this be feasible to do. Description of Project-Attach: Photos, Project Plans & 2 Competitive Bids: 36"w x 412"h Blade Sign with individual internally lit letters. Each Letter will also be halo lit. Project Timeline/Estimated Completion Date: Completion By June of 2024 pending DOA approval. By signing the grant application, if awarded, applicant commits to future property maintenance and certifies the ability to fund the project to completion before grant funds reimbursements are made. I\ Applicant Signature: ,·,l(!VAJt 11- t ~ 1 ) U V Please email application to: economicdevelopment@shorelinecity.com For more information: Contact Contessa Alexander, Staff Liaison, ODA/BRA contessa.alexander@shorelinecity.com 231-724-4141 The Leonard b1GS1Gns 800- 790 - 7611 ,-.,esc ce2 ,gns ::re me ,n;-ellectual pro;:ier;y of S gs1gnscom and are robe used solely as parr of o graphics pro 1ecr 10 be pnnTed by 81gs1gns com Any omcr use or d1:::nbt.r,on to ~cn.org::;rn:i:.or pcr:;:· re. :: ;:;~o.,,::,,·ec c1;,c codd ,esJlt 1n your o,ganiz:;non being billed $150 per hour for rhe time n took 10 prepare the:;e designs _____________________ __ _ _ _ I 36" I / 24" I p LEASE READ: If you want specific colors matched. you must provide us wit h your pms colors. We will do the best to match your colors within the limitations of grand format printing technology. MaTches can come close but eY.act matches shou ld not bo expected. When reviewing proofs, colors on your computer screen are not an exact representation of the colors you w ill be receiving because screen calibr~on is sues and The fact that computer screen colors are RGB and not CMYK colors like your printed project. Also the type of material printed on, lighting and pure human subjectivity help determi ne how 8 color is perceived to appear. La stly if you are looking to match the color~ to a previous banner we printed, please send us a swatch from that previous banner so we can match it's color as close as possible. All Signs LLC .. DOA Muskegon Fence Comp:my 100. \\I . Laketon J\vc1111c M11skcg1rn, MI 49441 US (23 l) 755-554 0 allsigns4michi gan@yahoo. co m allsignsmi chi ga n.com Esti1nate ADDRESS SlllPTO ESTIMATE# 3394 The Leonard The Leonard DATE 11 /07/2023 ITEM DESCRIPTION QTY RATE AMOUNT Sign 36"x4 l 2" double sided sign with internally lit led letters 29,960.00 29,960.00T and halo lit, UL Listed Install Installation 8,000.00 8,000.00 22 Crane Rental 2,500.00 2,500.00 Specialty 22 boom lift rental 4,000.00 4,000.00 Specialty Plans and Plans and Permits to be determined 0.00 0.00 Perm.its SUBTOTAL 44,460.00 TAX 1,797.60 TOTAL $46,257.60 Accepted By Accepted Date I % lll t t:h.'\ I wi ll l.k: d 1,1f ~(.'J for J.11c p .1y 111l' lll 't ufll..·I' .10 day!J.. 1\ ll (lh l ll ll h.'. l 'I IIIC rc, 111 111,i hk: of 1) l'l\..'y i11g ri 1y/lt1\\'lhhip 11.:g lll 111 h ,11~ 1~, r r~ I(' il 1gi 1,1l !\i!,.'.11 , . All l'\l\h~1n~• r, ..lh.' l l'~JMlll 'l ihlc for powa "'.'i lll11'1Y 10 1-. ~IC 11ml !\1g 11 Port City Signs 771 Access Hwy ESTIMATE P0RTCITYSIGNS . Muskegon, MI 49442 Estinrntc /I I 2/fi/2 02] Name/ Acldrcss Shi111'o BIGSIGNS.COtll INSTALLATION AT: COREY LEONARD THE LEONAHD 22 S. 1-IJ\RBOR DRIVE STE IO I WESTERN AVENUE GRAND HAVEN, Ml 49417 MUSKEGON, l\11 49440 Term s Rep 50%DEl'OSIT/DOR sz Item Description Qty Rate Total CUSTOM 36"W X 408"H X 14"D INTERNALLY LIT FLAG MOUNTED SIGN 1 26,195.00 26,195 .00T CABINET CABINET: PAINTED ALUMINUM PANELS: ,125 PAINTED ALUMINUM W/ POLYCARBONATE BACKER, CLR VINYL & 247 GLOSS LAMINATE FULL COLOR, DOUBLE SIDED INCLUDED LED LIGHTING, (4) SETS OF STEEL SADDLES & POLES STUBBED OUT W/ MOUNTING PLATES, UL LISTED DESIGN DESIGN CHARGES ARE APPROXIMATE; SET-UP OF CUSTOMER 0.5 85.00 42.50 SUPPLIED ARTWORK DISCOUNT DESIGN CHARGES WAIVED PER JWII -42.50 -42.50 ELE CTRICAL ELECTRICAL AT SIGN ONLY. CUSTOMER IS RESPONSIBLE FOR ANY 1 0.00 0.00 ADDITIONAL CIRCUITS NEEDED PERMIT FEES PERMIT FEES & ACQUISITION 1 1,200.00 1,200.00 INSTALLATION INSTALLATION OF ABOVE INTERNALLY LIT FLAG MOUNTED SIGN 1 6,500.00 6,500.00 CABINET NOTE: CUSTOMER TO PROVIDE BOOM LIFT OR ADDITIONAL CHARGES WILL APPLY Sales Tax 6.00% 1,571 .70 J:stimatc Is valid for 30 days from rnday's dar e. To rnhmlt order, slg11 & fax /lack 10 23 1.727.J.100 Total S:L .4GG. 70 Slg nalll l'I!: - - - - - - • Pri cing doc s not Include ,111y shipping costs. Dnt e: Ph: 877.773 .6750 " Fox: 231.727.1300 " City of Muskegon - Downtown Development Authority 2023-24 Building Fa~ade Improvement Grant Program Application Applicant Name Business Address West Side Art Collective LLC 3218 Stonewood Dr. Lansing, Ml 48912 Email Phone doud.snyder@me.com 810-964-6769 Project Address Parcel Number 238 Houston Ave. 24-205-351-0007-20 Requested Amount Total Fa~ade Project Cost $15,000 $48,570.44 Statement of Intent/Need for Funding: We intend to use the funds to install siding for the first and second floor of the building (entire building). The building was damaged from fire in 2019 and since then we have financed the entire project without a financial institution or private money lenders, but from funds we make by liquidating our other assets and savings. We are at a point now where we need financial support to complete the project. The facade grant will greatly help in reaching that goal; allowing us to complete the project, and more importantly, give the neighborhood a beautifully refurbuished building to look at and use. Description of Project..Attach: Photos, Project Plans & 2 Competitive Bids: Please see attached architectural drawings and quotes. We have selected EAS Contractors for the work. Project Timeline/Estimated Completion Date: Our estimated start date is January of 2024 and estimated completion date is February 2024 By signing the grant application, if awarded, applicant commits to future property maintenance and certifies the ability to fund the project to completion before grant funds reimbursements are made. ,, / If # Applicant Signature:Douglas Snyder/(r/J?! ~cil~~11'1-- (\.Y"p'/ --, Please email application to: economicdevelopment@shorelinecity.com For more information: Contact Contessa Alexander, Staff liaison, DOA/BRA contessa.alexander@shorelinedty.com 231-724-4141 Joseph Heeren 457 Columbia Ave. Muskegon, Ml 49444 Re: ODA Facade Grant 238 Houston Ave. To whom it concerns, Please consider this letter approval for the work proposed by West Side Art Collective LLC, submitted in the ODA Facade Program grant, at 238 Houston Avenue, Muskegon, Ml 49440. Sincerely, dotloop verined 10/31/2312:34PM EDT 2DXV-VPKP-7ECI-Q6FK Joseph Heeren .~ 1732 Ritter Dr. Norton Shores, MI .!iii.A .J. it i;.·)) 11 Bringing Homes through the 21st Century... 11 Bus: 231.557.6540 EASContractorsLLC@gmail.com Bid to: Joseph Heeren/ tJJ 1659Manz St Muskegon, MI 49442 Project Siding Description Total Siding Installation Multi story, multi use building with first story commercial space and second story residential space, in the downtown Muskegon historical district@238 Houston, Muskegon, MI (City of Muskegon) Proposed siding installation will be LP Smart Siding (Lap) on Front & west side of building, remainder or building will be D4 vinyl, 6 11 LP Smart Trim, aluminum Trubead soffit and fascia (french style eves) with false composite exposed rafters. Installation of 4" LP Lap Smart Siding (approx 16 sq) 4,800.00 Installation of 5/4 4" LP smart trim (approx 1280 1n ft) 2,624.00 Installation ofD4 siding & accessories (approx 16 sq) 2,800.00 Installation of aluminum Trubead soffit, fascia (300 1n ft) 2,880.00 Installation of false exposed composite rafters 1,000.00 Materials • Siding Package 23,313.28 Exterior Painting package - materials & labor 10,600.00 Installation Fasteners (304-Stainless RS Siding Nails) 222.63 Installation Fasteners (304-Stainless 15ga Trim Nail) 180.53 Misc stock materials and/or fasteners 150.00 Contractor will supply all materials, labor, pe1mits and dumpster as specified here-in Customer has chosen all layouts, trims, colors and textures TOTAL $48,570.44 This is an estimate only and is good for 30 days from the date shown, after that time period this estimate may be void and must be re-evaluated. This estimate is for the completation of the job described above and is based on our current evalution and does not include any unforseen material price increases or additional labor and/or materials, which may be required, should any unforseen changes, alterations or deviation arise. All work and timelines have been quote based on normal working conditions, hours and weather. 10/4/23 Rep RJR IColor-j P.O. Number Terms Phone Number 231-557-6540 All material guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any board repair shall be an extra charge. All agreements contingent upon strikes, accidents or delays beyond our control. Our workers Total are fully covered by Workmen's Compensation Insurance. Conlrnctor shall be liable for neiU1er incidental nor consequential damages other than reasonable repair of installed work. Unpaid contract shall constitute a lien against this property until paid. Homeowner shall be liable for actual and reasonable attorney fees incurred by contractor. Any claims for defects not corrected witltin a reasonable time after notice shall be subject to arbitration in Authorized Signature: accordance with the rules of the Better Business Bureau, any award rendered thereon shall be fixed and binding in the parties hereto, and judgment may be entered thereon by a court Ricky A Hines having jurisdiction thereof. NOTE: This estimate becomes a legal contract upon signing and dating. Downtown Development Authority 2024 Meeting Schedule 2nd Tuesday of Every Month 10:30 AM City Chambers 1/9/24 2/13/24 3/12/24 4/9/24 5/14/24 6/11/24 7/9/24 8/13/24 9/10/24 10/8/24 11/12/24 12/10/24
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