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SINESS IMPROVE eg on
Downtown Muskegon Business Improvement District
Meeting Agenda
Nov. 28, 2017
380 Western Ave., Suite 202 Muskegon, MI at 4 PM
1) Call to Order
2) Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting Sept. 26, 2017
c) Acceptance of financial statements as of Oct. 31, 2017
3) Public Comment (on an agenda item)
Unfinished Business
a) BID renewal process completed. Michigan Tax Tribunal appeals.
b) Snow removal contracts completed. Summit Lawn Care/city DPW
c) Christmas decorations. Christmas Creations by Bailey
d) Midtown snow removal former Mattson Olds lot
e) Second Street Christmas decorations
f) Electrical bills for Condo Association/Olthoff Stage area
5) New Business
a) Discussion of expansion of BID services beyond West Western Avenue
b) Solicitation of churches and non-profits for a BID contribution
c) 2018 BID budget and work plan
d) 2018 chairman/vice chairman
e) 2018 meeting schedule
Other Business
a) Downtown events update/Holidays in the City (Megan Jones)
b) Next meeting is Tuesday Jan. 23, 2018 4 p.m. chamber training room, 380 W.
Western Ave. Suite 202, Muskegon, MI or at the call of the chair.
Adjournment
To: Business Improvement District Board
From: Dave Alexander, DMN executive director wa
Date: 11-22-17 vy
Re: Background and comments on 11-28 agenda
| am getting the BID packet to you before Thanksgiving. We are meeting Tuesday Nov. 28 in the
Chamber training room, 4 p.m.
Financials: We remain on solid ground with $62,000 in the bank as of the end of October. Snow
removal costs for last month and a half of 2017 are lower for the parking lots/alleys but higher
for the sidewalks than we were paying under our old contracts last winter. But remember
sidewalks served have increased 22 percent with the expansion of the BID district.
BID renewal: Thanks for all who helped tell the BID story. The city commission has approved
your BID renewal recommendation for three years, with the expanded district and the adjusted
assessment rates. You are in business through 2020, providing a stable source of funding and
the ability to expand services and plan for the future. There might be one or two assessments
appealed to the Michigan Tax Tribunal. | will keep you updated.
Snow removal contracts: The letter of understanding with the city and private contract with
Summit are in your packet. | feel good about the level of services offered for the next three
years and what the BID is paying.
Christmas decorations: Also see the contract from Christmas Creations by Bailey. The BID was
able to step up and pay for all of the pole decorations this year. The city took care of Hackley
Park, the Farmers Market and Western Market — all through Bailey. The company charges one
fee to put up their decorations through mid January, taken them down and store them. It
worked very well last year and even looks better this year. The city parks department stepped
up and filled the planters this year with greens. We had a quote of $8,600 by Barrty’s Flowers to
do the same but it wasn’t in the budget. There will be a request to put decorations on wires
across Western Avenue like the old days. As buildings are built, it will become a point of
discussion.
Midtown snow removal: BID has been asked to support snow removal for the businesses along
Third Street in Midtown at a seasonal cost of $2,400. The request comes from the building
owners in the block across from the former Mattson’s Olds. The owner of the old car lot allows
Midtown to park on his property but uses the building for storage and has no need to have the
lot plowed. The BID saved $5,500 on the Western Avenue parking lots with our current Summit
contract. | am requesting $2,400 of that be spent for one year on Midtown, allowing BID to
expand services throughout the district. | would re-evaluate the request next winter.
Second Street Christmas decorations: As Bailey was putting up pole wraps on Western at
Second, the manager of Boar’s Belly asked if a half dozen polls on Second south of Western
could be wrapped and lighted this year because of construction all around. | said the BID would
pay $300 of the $600 cost but there are funds in the budget to cover all $600.
Electrical bills for Third Street promenade: The condo association asks that we pick up $1,361
in electrical bills for the Olthoff Stage area. The BID had discussed using 2017 streetscape funds
up to $1,500 for that purpose.
BID beyond Western: For those at any of the city commission meetings on BID renewal, you
know this was a familiar theme. | would like a policy discussion to see how the BID could
respond.
Non-profit/church solicitation: Likewise, it was suggested that the BID in early 2018 request
churches and non-profits (governments?) to contribute at a $0.01 rate per square foot. | can
determine such voluntary payments working with city planning staff and then send out the
solicitation letter on behalf of the BID board. | would like some discussion on this suggestion.
2018 budget and work plan: | have adjusted the budget to reflect the latest 2018 assessment
revenues of $172,636. This is compared to about $113,000 in revenue in 2017 but a budget of
$150,000 based upon 2016 fund balance. The proposed 2018 budget is based upon the general
spending categories and levels unanimously approved by the BID this past summer as part of
the renewal recommendation.
BID board: | suggest that at this meeting or the first of 2018 you vote for a chairman and a vice
chairman for the year. Also, if the BID board continues to meet the fourth Tuesday of every
other month at 4 p.m. in the chamber training room the proposed 2018 meeting schedule is
attached.
Holidays in the City: Please join Santa and the Mayor for our Community Christmas Tree
lighting Saturday Nov. 25 in Hackley Park, 5:30-7:30 p.m. Megan will update you on the
expanded Holiday in the City this year.
Downtown Muskegon Business Improvement District
Meeting Minutes
Sept. 26, 2017
380 Western Ave., Suite 202 Muskegon, MI at 4 PM
1) Call to Order: 4:04 PM
Attendance:
Doug Pollock (Chairman), Clyde Whitehouse, Mike Hennessy, John Riegler, Gary Post
and Bruce Lindstrom.
Excused Absent(s): Phyllis Watson-Laudermill, Bob Tarrant and Frank Peterson.
Guests: Dave Alexander, Downtown Muskegon Now director; David Burlingame,
representing BID assessment payers and Dennis Lohman, Northwest Industrial Supply.
2) Consent Agenda
a) Approval of Agenda, minutes July 25, 2017, and acceptance of the financial
statements as of Aug. 31, 2017,
Motion: Bruce Lindstrom
Support: Clyde Whitehouse
Vote: All voted in favor
3) Public Comment (on an agenda item) — Representing unnamed BID assessment payers,
David Burlingame of Burlingame Administrative Services LLC brought up newly introduced
legislation in Lansing, House Bill 4871. He said, if passed, the bill could restrict BID
extensions to a minimum of seven years. BID board members and staff had no knowledge
of the proposed legislation. Dave Alexander said he would research the issue as the BID
renewal goes before the Muskegon City Commission.
The board chose to leave the floor open for the whole meeting allowing attendees to
participate as they like.
4) Unfinished Business
a) The Muskegon City Commission had public hearing scheduled Sept. 26 and Oct. 24 to
consider a recommendation from the BID board for a three-year renewal of the special
assessment district with certain modifications. Alexander briefed the commissioners at
their September work session.
The points of the recommendation include: a three-year renewal 2018-2020, BID
district boundaries slightly increased east and south as per attached map, the word
“automotive” removed from Category B in the BID Bylaws (accomplished with a vote
April 25, 2017), Category A lands assessed at $0.08 per square foot and capped at
$4,000 and B lands $0.04 per square foot and capped at $2,000 and assessments
being paid as part of the winter property tax bills.
5) New Business
a) Dave Alexander shared the three-year RFQ sent out to local snow removal
companies for downtown parking lot and alleyway services. The BID board express
support but took no action.
Likewise, Dave Alexander shared with the BID board a new three-year agreement
with the city of Muskegon Department of Public Works for sidewalk snow removal
for the next three years. Alexander showed and expanded service area to
correspond with the proposed increase in district boundaries. BID board members
suggested the annual price be increased the same percentage as the increase in
the amount of sidewalks cleared. Any agreement cannot be made until after city
commission BID renewal final action on Oct. 24. The BID board expressed support
but no action taken.
Dave Alexander updated the BID board on the Issues Media Group On the Group
journalism project and the Watch Muskegon downtown billboards in Kent and
Ottawa counties. The BID marketing and events paid $5,000 for each of these
efforts.
qd) Megan Jones was unavailable to discuss fall and Christmas event plans but Dave
Alexander reminded BID board members of an Oct. 3 downtown event gathering to
discuss this past summer season.
6) Old Business
a) Dave Alexander distributed a fall downtown construction map and update showing
nine downtown projects underway with a 10" expected to begin soon and another
redevelopment in a demolition stage.
b) Next meeting of the BID is Tuesday Sept. 26, 2017 at 4 p.m. in the chamber training
room, 380 W. Western Ave., Suite 202, Muskegon, MI or at the call of the chair.
7) Adjournment
4:55 PM
No Objection
Minutes produced and submitted by Dave Alexander, executive director of Downtown
Muskegon Now.
Asets
lbUeswtihr.:
Revenues
MAM09:0us1ke/g0o1n20D1B7:
Expenditurs EqFuintdy Liabltes
ACOUNT
FACTOIVRY
L/L
11/01/2017 08:59 AM ACTIVITY BY GL/JOURNAL REPORT FOR CITY OF MUSKEGON Page: 1/1
User: beth. lewis FROM 297-70803-5201 TO 297-70803-5352
DB: Muskegon TRANSACTIONS FROM 01/01/2017 TO 10/31/2017
JE # Date Description Reference # OFFSETTING GL DEBIT CREDIT
297-70803-5346 CONTRACTUAL SERVICES
Journal AP: Accounts Payable
108958 01/09/2017 BLUE ICE MELT 37811 297-00000-2100 45.00
109773 01/24/2017 FEBRUARY PAYMENT PLOWING SERVI 37864 297-00000~-2100 2,200.00
110828 02/07/2017 SALT AND BLUE ICE MELT 37844 297-00000~-2100 719,50
112211 02/28/2017 SALT AND ICE MELT 37933 297-00000-2100 1,626.50
112212 02/28/2017 SALT AND ICE MELT 37747 297-00000~2100 194,00
412213 02/28/2017 SEASONAL MONTHLY ISTALLMENT FE 37953 297-00000~2100 2,200.00
115294 04/11/2017 ICE MELT AND TREATED SALT 38078 297-00000~2100 1,229.50
118600 05/23/2017 DOWNTOWN MUSKEGON PLANTERS SUMMER2017 297-00000-2100 7,854.00
124370 06/30/2017 TREATED SALT 38041 297-00000~2100 925.00 i
123080 07/24/2017 WATERING PLANTERS FOR THE SUMM 1000.00 297-00000~2100 1,000.00 ]
127770 =©09/25/2017 2017 BUSINESS IMPROVEMENT DIST 2017 297-00000~2100 25,000.00 e |
127771 09/25/2017 MARKETING EVENT STREETSCAPE LA 2017BID 297-00000-2100 10,070.91
Journal Totals 53,064.41 0.00
Journal Gd: General Journal
112561 02/02/2017 TO REIMBURSE THE GF FOR SNOW P 3301 Multiple 16,000.00
115854 03/31/2017 TO PAY THE CITY FOR SNOW REMOV 3424 Multiple 16,000.00
121419 06/30/2017 LANDSCAPING ~ CITY REIMBURSEME 3573 Multiple 13,000.00
Journal Totals 45,000.00 0.00
Totals for 297-70803-5346 98,064.41 0.00
Balance 01/01/17: 27,503.97
Net Change: 98,064.41
Balance 10/31/17: 125,568.38
297-70803-5352 PUBLIC RELATIONS
Journal AP: Accounts Payable
111016 02/07/2017 CHRISTMAS DECORATIONS DOWNTOWN 161220-01 Multiple 2,500.00
117341 05/10/2017 ADVERTISING, WEBSITE DESIGN, E 327 297-00000-2100 1,380.01
117342 05/10/2017 FIRST FRIDAYS SPNSORSHIP 326 297-00000-2100 2,500.00
129572 10/18/2017 MEDIA GROUP SPONSORSHIP - DOWN DOWNTOWN17 297-00000-2100 10,000.00
Journal Totals 16,380.01 0.00
Totals for 297-70803-5352 16,380.01 0.00
Balance 01/01/17: 4,473.60
Net Change: 16,380.01
Balance 10/31/17: 20,853.61
ae 377 W. McMillan Rd.
SUMMIT Muskegon, Mi 49445
LAN CARE $ SHOW PLOWING na Tel: 231-798-2932
Complete Outdoor Property Management Fax: 231-799-8140
info@summitlawncare.net
www.summitlawncare.net
Date: November 10, 2017
To: Dave Alexander Service Site: Same
Company: Downtown Muskegon Service Address:
Billing Address 380 W. Western Ave Service Address:
Billing Address Service City, State, Zip
City, State, ZIP Muskegon MI 49440 Site Contact:
Phone: 231-724-3180 Contact Phone:
Fax: Contract Start 11/15/2017
Email: dalexander@downtownmuskegon.org Contract End: 4/15/2020
Proposal: Snow & Ice Management 2017-20 Season (prices valid for 30 days)
Includes services drives
Snow Plowing 2017/2020 Seasons 7
Snow season dates: November 15, 2017 - April 15, 2020
Snow and Ice Control Services
Frequency Description
Per event services
Snow plowing and Shovel billed inS monthly installments
tome of $1,110 reach beginning November 1 $ otal Seasonal
shan
5,550.00 | Tot:
15.2" Ss h ovel wa Iks s -- billed
bi in 5 monthly installments
i I of if $: $225 $ 1,225.00 |Total Seasonal
beginning November 1
Parking lot delcing per event $ 160.00 | Billed Per event
Services by request
Client approval _ {Loader for stacking snow or loading truck § 150.00 |Hourly
;Clientapproval {50 yard dump truck for hauling snow $ 85.00 |Hourly
Snow will be plowed at the discretion of Summit Lawn Care & Snow Plowing, Inc. Customer understands that if snowfalls exceed 5" trucks may
only plow throughways then return later to clear lots. We will make every effort
to have snow removed before business hours; however, this
may not be possible if 2” of snow has not fallen before 4 am. When customer agrees to parking lot deicing as needed, deicing will occur at the
discretion of Summit Lawn Care & Snow Plowing, Inc. to designated areas when slippery and/or icy conditions warrant, regardless of snowfall
totals. If customer elects to have deicing agents applied at their request, customer understands that the service will occur the next time a truck
is in the area. if snow stacking or hauling is necessary, the customer will be notified for approval and will be charged at an hourly rate. If diesel
or gas prices go over $4.50 per gallon we may find it necessary to apply a fuel surcharge. Requests to return to clear entrances after city plows
may be counted as a full service visit. Snow clearing during extreme snow events of 8" or more in a 12-hour period may count as multiple visits.
Salt prices are based on 2015 pre-purchase prices negotiated by Summit Lawn Care & Snow Plowing with suppliers, In the event an unexpected
salt shortage occurs due to extreme weather demands or government salt seizure, customer may be notified regarding price increases. in the
event that salt prices decrease, customer may be notified of the price decrease.
Billing occurs once a month with an option to be billed twice a month. Payment terms are net 30 days. After 30 days a 10% late fee may be
imposed. Any additional services will be performed upon the request of the customer. Option for electronic billing is available. Please call our
office 231-798-2932 for additional service requests.
Snow contracts are accepted on a first-come, first-served basis. Availability is limited. A fax copy of the agreement is acceptable.
For multi-year contracts there will be a annual review in which both sides have the opportunity opt out if itis deemed necessary.
Summit Lawn Care & Snow Plowing, Inc.
A Michigan Company
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Michael B. Weiler, President
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SUMMIT Complete Property Management
LAWUCARE ¢ SNOW PLOWING ve Fax: 231-799-8140
731 198-2932
October 17, 2017
Downtown Muskegon Equipment List:
For Snow Plowing we will be using pickup truck with a front blade and rear swing wing back
blade.
For Salting we will be using designated salt trucks either a GMC 7500, Ford F-450, or
Freightliner.
For Shoveling we will be using either snow blower or a small ride behind with a snow plow.
Downtown Muskegon Business Improvement District
Request for Service Proposals
Date: Oct. 4, 2017
To: Snow Plowing Contractors
From: Downtown Muskegon Business Improvement District
RE: RFP for NOVEMBER 15, 2017 through APRIL 15, 2020 Parking Lot
Snow Plowing
The Downtown Muskegon Business Improvement District seeks qualified insured firms to prepare and
submit proposals for two downtown Muskegon parking areas and associated alley ways.
PURPOSE & OBJECTIVES
‘The organization is interested in receiving proposais from companies or agencies with the ability and
interest in providing the below detailed services. The contract period will be for three winter seasons
starting Nov. 15, 2017 and terminating on April 15, 2020. Seasonal service is for Nov. 15-April 15 (five
months) of each year. Proposals should address how to handle costs for all three years.
Service areas for these winter seasons’ contract can be found on the enclosed scope of work map.
Snowplowing services are requested when snowfall accumulation reaches 1.5 inches. If the snow fall
occurs overnight, it's requested that a goal of completing all snow removal occur by 8 a.m. The parking
lots should receive priority, followed by the alleys.
The company awarded the contract will need to provide a copy of their insurance certificate to Downtown
Muskegon Business Improvement District, being managed by Downtown Muskegon Now.
Proposals should also include a list of equipment that will be used to complete the work.
SCOPE OF WORK
Parking Lots
- Daily Snow Removal (when needed) in public parking lots behind the:
o Hines Building (380 W. Western Ave. — enter off of Morris St.)
o Russell Block (360 W. Western Ave. — enter off of Morris St.)
© Sidock Building (379 W. Western Ave. — enter off of 2" St.)
(These parking areas are marked in orange cn the enclosed map.}
Alley Areas
- The alley behind Baker College's downtown campus to 1* Street also should be maintained and
accessible to both vehicle and foot traffic.
- The alley connecting the above parking areas with Morris Street & 24 Street should also be
maintained. (These alleys are marked in red on the enclosed map.)
- The sidewalk abutting the Hines building (northside of building) should also be cleared of snow
Salting
- Salting of the parking lots and alleys should occur when needed*
* Please consult with downtown staff before salting
Downtown Muskegon Business improvement District
downtownbvid@shorelinecity.com
Downtown Muskegon Business Improvement District
Request for Service Proposals
(Continued on the next page)
Snow removal
- Asneeded, removal of snow piles from parking lots and transport to a “snow dump,” which can be
found in the downtown area.
DEADLINE FOR PROPOSALS
Complete proposals should be received into the Downtown Muskegon Now office by 5 p.m. on Friday
October 20, 2017. Proposals can be emailed to info@downtownmuskegon.org or dropped off in person
at 380 W. Western Ave., Suite 202 Muskegon, MI 49440 (c/o Downtown Muskegon Now).
NOTE: The awarding of a contract is dependent upon Muskegon City Commission final approval of the
BID renewal on Tuesday Oct. 24, 2017.
QUESTIONS:
Email: dalexander@downtownmuskegon.org — phone conversations can be arranged if needed
(Map Enclosed)
Downtown Muskegon Business Improvement District
downtownbid@shorelinecity.com
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Letter of Understanding
City of Muskegon DPW and Muskegon downtown Business Improvement District
This is a Letter of Understanding between the Muskegon downtown Business Improvement District (BID)
and city of Muskegon Department of Public Works (city) concerning the snowplowing of downtown
sidewalks for the winter seasons from Nov. 15, 2017 to April 15, 2020. City and BID officials will work
together to provide superior snow removal services the most efficient, cost-effective way.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $48,750 ($9,750 per month)
as a retainer to provide the outlined services below for Monday through Saturday. Sunday sidewalk
services for the three years will be requested on an “as needed” basis and billed by the city for time and
materials.
Monthly costs and invoices will be sent to Downtown Muskegon Now as managers of the BID and paid
by the city Finance Department with BID funds to the DPW. Muskegon DPW will provide DMN a monthly
accounting of the downtown sidewalk activity and expenses, reports that will be shared with BID board
members.
Sidewalk snowplowing, salting (as needed) and snow pile removal (as needed) will be provided by the
city when fresh snow accumulations are 2 inches or greater measured at Third Street and West Western
Avenue each morning. The goal with overnight snowfalls is to clear the sidewalks by a
8 .m. the next
morning starting along Western Avenue, if possible. The goal on Saturdays is to have the sidewalks on
the main streets of Western, Clay, Morris and Third cleared by 8 a.m. or as needed. Sidewalk
snowplowing services provided by the city on Sundays and holidays will result in higher charges due to
overtime and will be triggered by downtown needs. Sidewalk snow clearing is more limited on
Saturdays-Sundays and holidays as outlined below.
The area of sidewalk snow removal services is shown on the attached maps.
Sidewalk Snow Removal for weekdays (Monday-Friday map)
- W. Western Ave. between 7" Street and Spring Street
- W.Clay Ave. between 3° St. and Spring Street.
- Webster Ave from 3 St. to Pine St.
- Morris St between 3° St. and Terrace St.
- Apple Avenue from First Street to Jefferson Street.
Muskegon Avenue from First Street to Pine Street
- 7 Street from W. Western Ave. to W. Clay
6" Street from W. Western Ave. to W. Clay Ave.
- 4" Street between W. Western Ave. & W. Clay Ave
- 3 Street from the parking lot behind the Hume Building (at Morris) to Merrill Ave.
- 2" Street between Morris Ave & Webster Ave.
- 1% Street between Morris Ave & W. Apple. Ave.
- Jefferson St. between W. Western Ave & Walton Ave.
- Terrace St. between Shoreline Dr. & W. Muskegon Ave.
- Pine St. between W. Western Ave. & W. Muskegon Ave.
Spring Street between W. Western Ave. and W. Clay Ave.
Sidewalk Street Crossings
- Allefforts should be made to keep sidewalk entrances to streets clear
3% & W. Western Traffic Circle
- The cross walks in the traffic circle at 3° and Western should also be cleared
Sidewalk snow removal for Saturdays-Sundays and holidays (weekend map)
- W. Western Ave. from Terrace to 7" St., both sides of the street.
- Morris Avenue, Terrace St. to Third St., both sides of the street.
- Clay Ave. from Third St. to Terrace St., both sides of the street.
- Third St. from Morris Ave. to Merrill Ave., both sides of the street.
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
3% & W. Western Traffic Circle
- The cross walks in the traffic circle at 3 and Western should also be cleared
Salting and snow pile removals
- Salting of sidewalks and crosswalk entrances will be done when they are treacherous and
weather conditions for salting are favorable.
- Snow pile removal will be done when needed in coordination with piles from street plowing.
City DPW and the BID have the right to review this letter of understanding at the end of each season.
Issues concerning the daily sidewalk snow plowing services will be handled jointly by Dave Alexander,
executive director of Downtown Muskegon Now on behalf of the BID or BID board members residing
downtown on weekends and holidays and city Public Works Director or a designee.
On Ap of Public Works:
Date: )) o> 7
Frank Peterson, Muskegon city manager
On behalf of the downtown Muskegon Business Improvement District:
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Doug Pollock, BID board chairman
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CHRISTMAS CREATIONS BY BAILEY
AGREEMENT FOR CHRISTMAS DECORATING SERVICES
For Downtown Muskegon Now and the City of Muskegon on October 26, 2017
OVERVIEW
Christmas Creations by Bailey has been decorating communities across the Northern Midwest for the past forty-three
Christmas seasons. In fact, our company was started right in Downtown Muskegon as we decorated the buildings
and streets of old Western Avenue, and later the Muskegon Mall. We were delighted to bring the Christmas spirit
back
to Downtown last year as we decorated the BID district, Farmer's Market and the new houses in Midtown.
Our classical decorations feature fresh, locally grown pine and bright red handcrafted bows. Our goal is to inspire
nostalgia amongst the folks visiting Downtown Muskegon this holiday season and get them excited about the
renaissance of the area. We want to put people in the Christmas spirit and attract them to the local shops, venues
and eateries, We believe this proposal will accomplish just that.
Downtown BID District (Western Ave, Pine St, Third St)
+ Wrap 61 light poles along Western Ave with bright red ribbon, fresh pine garland and soft white LED lights
« Wrap 30 poles along Pine St. and Third St. with bright red ribbon and fresh pine garland
Total Cost: $8,050.00
Terms
+ All decorations will be fully installed by November 16, 2017
+ — All decorations will be removed between January 8, 2018 and January 15, 2018
* Payment due in full within 30 days of completion of installation
Added Benefits
* 15% off per foot price discount for all Downtown businesses
+ Promotional media release to spread the word and attract visitors
« Includes continued maintenance to decorations throughout the season
Upon signing, both parties agree to the terms and conditions of this agreement.
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Proposal valid for ap to 80 days from delivery: Totél due will be invoiced and due within 30 days of invoice receipt. .
DMDC Summary of Electric Payments
924 3rd Street 387 Morris Ave 380 W. Western
9/21/16 - 10/20/16 $24.29 $61.18 $22.57
10/21/16 - 11/22/16 $24.00 $68.78 $22.57
11/23/16 - 12/26/16 $22.57 $72.93 $22.57
12/27/16 - 1/25/17 $22.57 $69.99 $22.57
1/26/17 - 2/22/17 $47.05 $0.00 $22.57
2/23/17 - 3/23/17 $0.00 $123.97 $23.02
3/24/17 - 4/24/17 $24.00 $58.22 $22.57
4/25/17 - 5/23/17 $24.00 $50.67 $22.57
5/24/17 - 6/22/17 $24.89 $49.00 $22.57
6/23/17 - 7/24/17 $103.91 $50.41 $30.03
7/25/17 - 8/22/17 $25.08 $51.81 $23.45
8/23/17 - 9/21/17 $25.05 $56.34 $23.42
Total $367.41 $713.30 $280.48 1,361.19
Downtown Muskegon Business Improvement District
2018 Budget Recommendation & Explanation
Date: Nov. 22, 2017
To: Business Improvement District Board
From: Dave Alexander, DMN executive director
Budget Recommendation:
This is a proposed third-year budget for the Downtown Muskegon Business Improvement
District. Based on a two tier assessment where “Class A” Properties pay $0.08/sf annual and
“Class B” Properties pay $0.04/sf annual the Downtown Muskegon BID can expect to generate
$179,933 during 2018.
Proposed 2018-2020 BID budgets
2017 BID Estimated Fund Balance $25,000
2018 Revenues $172,636
2018 Expenditures
Snow removal ($75,000)
Landscaping ($30,000)
Marketing, promotion, events ($24,000)
Streetscape ($13,000)
Administration ($25,000)
Contingency ($5,636)
Total ($172,636)
Estimated Fund Balance Dec. 31, 2018 $25,000
Budget Note:
The BID Board in 2016 appointed Downtown Muskegon Now as staff and managers of the BID.
A Letter of Understanding between the BID and the DMN board was signed, having the budget
and general spending categories established by the BID Board and work plans carried out by
DMN. The administrative fee of $25,000 per year was established for 2017.
All unused funds go to cash reserves in fund balance.
Budget Explanation:
Snow removal: The BID’s largest line item is dedicated to snowplowing and salt application
along sidewalks within the BID where the majority of the Class A properties are located along
portions of W. Western Ave., Clay Ave., Morris Ave., Terrace St., Jefferson, 18, 274, 3° 6th 3 7th
Streets. Funds will also be used to clear parking areas which are generally used by the public —
specifically the two lots between 2"4 and 3” Streets accessed off of Morris Ave. With plenty of
fund balance for snow removal, the BID Board will attempt to expand the snow removal services
as the budget allows for 2018 and beyond.
The BID has signed three-year agreements with Summit Landscaping and Snow Removal for
downtown parking lots and alleys and with the city DPW for sidewalks. The annual combined
cost is $55,525. That leaves a fund balance of $19,475 for parking lot/alley salting and limited
Sunday sidewalk service for specific events.
Landscaping: The Downtown Muskegon BID in 2017 contracted with city of Muskegon Public
Works Department to provide a high level of landscaping service after seeking bids from private
contractors. The BID will likely seek a three-year contract to provide these services 2018-2020.
Summer Landscaping includes the wedding and fertilization of common areas throughout the
BID (grass cutting is done by the city). This line item also includes the planting and maintenance
of flower planters throughout the BID (this item could be completed by a different vendor than
the one doing the landscaping and clean up). Fall clean-up will consist of removal of leaves from
the BID district and preparation of the planning beds for the winter. The BID board significantly
increased the landscaping portion of the budget vs. 2016 with the intention of furthering BID
landscaping services to Terrace Avenue, Clay Avenue and Pine Street as funds allow.
Marketing, promotion, events: The BID was used to launch the highly successful First Fridays
events in the downtown, 6-8 p.m. family-friendly gatherings that have included a family dance
party, two hugely popular street performance events and a “touch the truck” event. Beyond
events, the BID is supporting an updated Downtown Muskegon website, a revised downtown
email list, a new downtown e-newsletter and an annual tri-fold downtown map/brochure, direct
and indirect advertising among other marketing and promotional activities.
Streetscape: This is a broad spending category that allows the BID Board to improve downtown
Muskegon through new holiday decorations, public art projects, banners,
directional/informational signs, benches, trash receptacles, sidewalk repairs, new planters,
public space maintenance such as Olthoff Stage and Alcoa Square and like expenditures.
Administration: Downtown Muskegon Now provided the staff support to design and establish the
Downtown Muskegon Improvement District in 2015 and 2016. As promised to the Muskegon
City Commission for 2016, there was no BID funds expended for “salaries and benefits” —
administrative costs. The BID requires staff time and effort. Going forward DMN needs to be
compensated for its time and effort. Thus, administrative line-item in the 2017 budget continues
for 2018 and beyond.
Contingency: The 2018 BID budget has $5,636 in unbudgeted revenues. This contingency fund
is in addition to approximately $25,000 in annual carry-over fund balance.
NOTICE
CITY OF MUSKEGON
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD MEETINGS
2018
Downtown Business Improvement District Board has tentatively set its meetings for
2017.
Meetings will be January 23, March 27, May 22, July 24, September 25 and November
27, 2018.
The Downtown Business Improvement District meets at 4:00 p.m. in the offices of the
Muskegon Lakeshore Chamber of Commerce, 380 W. Western Ave. Suite 202
Muskegon, Mich.
Date: Nov. 28, 2017
AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETINGS OF
THE CITY OF MUSKEGON AND ANY OF ITS COMMITTEES OR
SUBCOMMITTEES
The City of Muskegon will provide necessary reasonable auxiliary aids and services,
such as signers for the hearing impaired and audio tapes of printed materials being
considered at the meeting, to individuals with disabilities who want to attend the meeting
with twenty-four (24) hours notice to the City of Muskegon. Individuals with disabilities
requiring auxiliary aids or services should contact the City of Muskegon by writing or
calling the following:
Ann Marie Meisch, MMC
City Clerk
933 Terrace Street, Muskegon, MI 49440
(231) 724-6705
Nov. 21, 2017
For Immediate Release
Downtown Muskegon Holidays in the City
Expands, Nov. 25-Dec. 23
MUSKEGON, MI - It’s the biggest Muskegon holiday celebration in years! More than 20 special events,
and 20 businesses are coming together for an expanded Holidays in the City 2017. The Downtown
Muskegon Business Improvement District has started a new holiday tradition that features retailers,
food-drink establishments, holiday museum displays, holiday music, and live sports and entertainment
events every weekend from November 25th to December 23",
Downtown has so much to offer that it can’t all be jammed into the traditional Small Business Saturday
after Thanksgiving. This year Holidays in the City — sponsored by the Downtown Muskegon Business
Improvement District -- will form a holiday foundation for retailers, food-drink establishments, events
and institutions for years to come.
Of course, Holidays in the City will celebrate Small Business Saturday on Nov. 25 but that is just the start
of the downtown holiday season. Holidays in the City will continue every Friday, Saturday and Sunday
through Saturday Dec. 23. Holidays in the City will encompass traditional Muskegon events along with
new offerings from retail businesses, food-drink establishments and entertainment venues.
“The excitement created in Downtown Muskegon by the Western Market chalets this year has been off
the charts,” said Megan Jones, Downtown Muskegon Now events and promotions director. “The city of
Muskegon and the chalet businesses wanted to keep that momentum going, so the Western Market
chalets will be open Friday, Saturday and Sunday through Christmas.”
Holidays in the City’s kick off will be the traditional Community Christmas Tree Lighting in Hackley Park
on Saturday Nov. 25 from 5:30-7:30 p.m. Join your friends and neighbors to light the Muskegon
Christmas tree with Santa Claus, Mrs. Claus and Mayor Steve Gawron. The Muskegon Catholic Central
Theater Department will provide pre-lighting holiday entertainment and post-lighting “Muskegon
Children’s Choir” Christmas carol sing-a-longs. Bring your children and grandchildren and get them on
the Hackley Park stage to join MCC Director Jacqui Robinson in helping us all ring in the holiday season.
Free hot chocolate and Christmas cookies will be provided while they last.
Shop: The Western Market will be open Fridays and Saturdays 11 a.m.-3 p.m. and Sundays noon- 3 p.m.
through Dec. 23. The market vendors will be selling freshly cut Christmas trees on the volleyball lot
behind the chalets. But don’t stop shopping there ... try the nearby Century Club Center shops, The
Cheese Lady, The Front Porch, Vintage Redefined, Radium photo, Hot Rod Harley-Davidson and the City
Hub Cyclery. Midtown features Third Coast Vinyl, Valy Oriental Food & Gifts, Shop SZN and Positiv-I-
Teas. Check out the shops at the L.C. Walker Arena, Hackley & Hume homes, Muskegon Museum of Art
and the Lakeshore Museum Center for uniquely Muskegon gifts.
Eat: Can you say craft beer and spirits? Get to Unruly Brewing, the 18°" Amendment and Pigeon Hill
Brewing, must stops for the adults in the family. Boar’s Belly, Curry Kitchen, Lake House, Third Street
Grille, Top Shelf Pizza, Hennessy’s Irish Pub, Tipsy Toad, Racquets, Hamburger Mikey’s, Naan Pizza, and
U.S. 31 Bar-B-Q provide a wide array of dining options.
Enjoy: There is something fun in virtually every block of Downtown Muskegon this holiday season from
Lumberjack’s hockey games at the L.C. Walker Arena to the Mona Shores Singing Christmas Tree at the
Frauenthal Center, Festival of Trees at the Muskegon Museum of Art, the West Michigan Symphony at
the Frauenthal Dec. 15 and the Indoor Muskegon Farmer’s Market from 9 a.m.-2 p.m. each Saturday.
Santa will be at the Western Markets Nov. 25, Dec. 2 and 16 and Pigeon Hill Brewing on Dec. 9.
Additionally, Hackley and Hume Historic Holiday Home Tours are Nov. 25, Muskegon Community College
Holiday Concert at the Frauenthal Dec. 9, Catfish and the Man at Hennessy’s Pub Dec. 2, Cathie Ryan’s
Irish folk music at The Block Dec. 16 and a 90s Dance Party at Unruly and the Steve Talaga Jazz Trio at
the 18" Amendment both Dec. 23, among other entertainment offerings.
“The expanded Holidays in the City will become a Downtown Muskegon tradition, you can bet on it,”
Jones said. “Through Christmas, Downtown Muskegon will be the place to Shop, Eat and Enjoy. Come to
Downtown Muskegon this holiday season and Watch Us Go.”
For more information: Go to the Holidays In The City Muskegon Facebook page and the Downtown
Muskegon website at www.downtownmuskegon.org or general Muskegon County visitor information at
www.visitmuskegon.org.
Contact: Megan Jones at mjones@downtownmuskegon.org or 231-724-3173.
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