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BUSINESS ISKeg on
muskeg DisTRICT
Downtown Muskegon Business Improvement District
Meeting Agenda
Nov. 25, 2019
8 a.m.
Muskegon City Hall
933 Terrace, Muskegon, MI
Room 103
1) Call to Order
2) Selection of new chair and vice chair
3) Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting June 28, 2019 (special)
c) Approval of Minutes from May 28, 2019
4) Public Comment (on an agenda item)
5) New Business
a) Acceptance of financial statements as of Aug. 31, 2019 and review financial position
b) Nominations for two open positions on the downtown BID board
c) Letter of Intent to transfer BID staff from DMN to DDA through 2020
d) Review of 2019-2020 winter snow removal agreements
e) BID 2020 budget and work plan
f) Marketing and events update
g) Discussion of future of BID after 2020/staff presentation
6) Other Business
a) Downtown update
b) Set a meeting schedule for 2020
7) Adjournment
To: Downtown BID board
From: Dave Alexander, Muskegon business development manager
Re: BID agenda items for Monday Nov. 25, 2019
Date: 11-20-19
This special meeting is your last of 2019. You have plenty to decide and to
contemplate going into 2020. Remember we are now meeting in Room 103 at city
hall, across from the commission chambers. Muskegon City Hall, Room 103, 933
Terrace, Muskegon, MI 49440 starting at 8 a.m.
Here are my thoughts on the agenda items:
Chair/vice chair: You need to replace Doug Pollock and Gary Post as chair and
vice chair. The chair will then run the rest of the meeting and| will assist.
Financial: | have the financial report for the BID as of Oct. 31. It shows a cash
reserve of $135,788. Bills that aren’t paid include $21,000 for the DPW summer
landscaping services, $5,000 final payment for the community Christmas Tree in
Hackley Park, $9,000 for downtown Christmas decorations this season, a $12,500
administrative payment, $2,500 to support Holidays in the City and about $20,500
winter snow removal for a month and a half at the end of the year. The expected
expenditures would leave a fund balance of approximately $45,500. The BID was
at about $53,000 fund balance at the end of 2018.
Two nominees: You also need to, if you choose, provide two names to the
Muskegon City Commission to replace Doug and Gary. | have discussed this with
city staff and with several of you. | would suggest Revel’s Andy Maciejewski, the
former DMN board chair, and Chris Benedict of Great Lakes Development Group.
They bring a younger demographic to downtown leadership. | have spoken to
both, who have agreed to serve. The decision is the board’s to nominate or not
but the final decision on appointment will be with the City Commission. Any
nominee would need to be a BID property owner or business owner in a BID
property. I’ve included in your packet our current lineup and 2019 attendance.
BID-DDA letter: Please find the Letter of Understanding between DMN and the
BID for staff services through 2020. The updated letter in your packet transfers
the work and the $25,000 annual payment to the DDA and city staff.
Winter snow removal: | have put in your packets the agreements in place for
downtown snow removal for this coming winter with the city DPW for sidewalks
and Summit for parking lots. An additional $2,400 would be spent on Midtown
parking lot snow removal at 1144 Third, the old auto dealer lot used by the
district. The BID has a status quo plan for this winter just like last winter when the
BID spent $68,414 on winter snow removal (including snow trucking and salting
by Summit) which is $6,586 less than the $75,000 budgeted. | have contracted
with TerraScape for Midtown snow removal at the same price as last year but
included salting.
2020 budget and work plan: Please find a proposed, status quo budget and work
plan for the final year of the current BID in your packet.
Marketing and events: The $15,500 marketing, promotion and events is over
spent $5,281 but is covered by the under spending in snow removal. | am very
happy with the efforts such as print ads, Livability, billboards, radio remote along
with the standard tri-fold maps, tear-off maps, website and social media among
others. My strategy has been to partner on various marketing buys that support
the BID, its businesses and its property owners/investors such as the radio,
billboard and Livability in which we picked up a portion of the cost for advertising
outlet we could never have afforded on our own. As for Livability, | have put a
proposal in your packet for 2020 going from a city/BID/DDA effort for a four-page
pull out ad in as the back cover of the magazine to a two-page brand story. |
would see us spending less than the $5,000 we did last year, maybe just half of
that as we split the cost with the city of Muskegon. Year two would be out of next
year’s marketing budget of the BID. Without a quorum in September, | went
ahead with this buy after reporting it to those that attended. | will provide you
with a Holidays in the City tear off promotional sheet. Please join us 5-7 p.m. in
Hackley Park at the Small Business Saturday kick off of Holidays in the City
Saturday Nov. 30. Tree lighting at approximately 6 p.m.
Future of the BID: Staff will give a presentation at the meeting.
Downtown report: My latest report to the DDA is in your packet.
2020 meetings: You will need to decide how often and when to meet in 2020.
Downtown Muskegon Business Improvement District
Meeting Minutes
May 28, 2019
380 Western Ave., Suite 202 Muskegon, MI at 4 PM
1) Call to Order: 4:01 PM
Attendance: Bob Tarrant, Gary Post (Vice Chairman), John Riegler, Bruce Lindstrom and
Frank Peterson
Excused Absent(s): Doug Pollock (Chairman), Phyllis Watson-Laudermill, and Mike
Hennessy.
Guests: Dave Alexander, Downtown Muskegon Now director, Muskegon DPW director Leo
Evans, and Dennis Lohman.
2) Consent Agenda
Approval of Agenda; Minutes from the meeting Nov. 27, 2018; acceptance of financial
statements as of April 30, 2019 and review financial position; formal vote on 2019 landscaping
LOU with city DPW from March 26; and formal vote on 2019 planter agreement with Barry's
Flowers from March 26.
Motion: Frank Peterson
Support: Bruce Lindstrom
Vote: All voted in favor
3) Public Comment (on an agenda item) — The board chose to leave the floor open for the
whole meeting allowing attendees to participate as they like.
4) New Business
a) With the new streetscape plans for Midtown — Third Street from Muskegon to Merrill —
the city DPW has asked to put that work into the BID summer landscaping agreement
with DPW for 2020. The cost would be estimated at $2,000 more than the BID is
currently paying (not to exceed $21,000) the city for summer landscape services.
Motion to approve the additional landscaping costs of $2,000 for Midtown in 2020:
Frank Peterson
Support: John Riegler
Vote: All voted in favor
b) With DMN going out of business and merging with the Downtown Development
Authority as of July 1, the board agreed a new Letter of Understanding with the
DDA on staffing through the end of 2020 was needed. The $25,000 annual
administrative fee would go to the DDA. Dave Alexander will bring that to the DMN
board at a future meeting. Bob Tarrant emphasized it was important in the merger
for the BID assessment payers to continue to get their money’s worth in services.
Communications are important going forward, he said.
c) With the move to staffing through city staff and the DDA, the board agreed to move its
meetings in the future to Muskegon City Hall, 933 Terrace, Muskegon, MI 49440.
d) The BID board discussed potential replacements of Clyde Whitehouse for the
remainder of his term.
e) Adiscussion of the future of the BID beyond 2020 brought out the division of opinion
on that subject. John Riegler said the BID has served its purpose and should go away
as it was opposed by several from day one. The DDA should continue doing the BID’s
work. Frank Peterson argued that the BID brings a significant amount of value to
downtown, just consider the look of downtown in the summer and snow removal in the
winter. Gary Post said that there are too many organizations downtown and there
should be a consolidation into one, the DDA. If the BID were to be extended beyond
2020, the boundaries and special assessment rates need to reflect “benefit” as the BID
found out in a handful of Michigan Tax Tribunal appeals that did not go the BID’s way.
5) Other Business
a) Dave Alexander gave an update on downtown projects.
6) Adjournment
4:40 PM
No Objection
Minutes produced and submitted by Dave Alexander, executive director of Downtown
Muskegon Now.
Downtown Muskegon Business Improvement District
Meeting Minutes
Special meeting
June 28, 2019
380 Western Ave., Suite 202 Muskegon, MI at 4 PM
1) Call to Order: 8:01 AM
Attendance: Bob Tarrant, Gary Post (Vice Chairman), Bruce Lindstrom, Doug Pollock
Chairman), Phyllis Watson-Laudermill, Frank Peterson and Mike Hennessy (
Excused Absent(s): John Riegler.
Guests: Dave Alexander, Downtown Muskegon Now director,
Public Comment (on an agenda item) — The board chose to leave the floor open for the
whole meeting allowing attendees to participate as they like.
New Business
a) The Downtown Muskegon Development Corp., owners of the parking lots along Morris
Avenue from First to Second streets, has put together a plan to repave the parking lot
used as free public parking downtown that is maintained during the winter by the BID.
In a three way split of the $60,000 cost of the paving project, DMDC proposes the BID
pays $20,000, the Downtown Development Authority pays $20,000 and the DMDC
pays $20,000. The contract with Ravenna Sealcoating is being handled by the DMDC.
The DMDC and the DDA have already approved the cost share. A Letter of
Understanding among the three parties on how costs would be accounted if the
parking lot is used for development prior to the end of the seven-year anticipated life
span of the repaving. If the parking lots are developed before the end of the seventh
year, the three parties agree to an accelerated depreciation schedule to determine the
amount owed the BID and DDA. The $20,000 comes from BID fund balance.
Motion to approve the $20,000 parking lot expenditure and letter of understanding:
Frank Peterson
Support: Bruce Lindstrom
Vote: All voted in favor
b) The BID board discussed the board opening with the resignation of Clyde
Whitehouse. Board members will suggest a potential new member to Chairman
1
Doug Pollock and a recommendation will be forwarded to the Muskegon City
Commission for appointment.
4) Other Business
a) The BID board discussed it next meetings through the end of 2019. The board
members found a Friday at 8 a.m. to be a better meeting day and time. The BID board
meetings in the chamber would be moved to Muskegon City Hall as DMN goes out of
business and the city DDA will eventually take over staffing the BID. The next two
meetings will be Sept. 27 and Oct. 25, both at 8 a.m., at Muskegon City Hall, 933
Terrace, Muskegon, MI 49440.
5) Adjournment
8:27 AM
No Objection
Minutes produced and submitted by Dave Alexander, executive director of Downtown
Muskegon Now.
11/20/2019 10:13 AM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: Vt
Cele horoninaiaa FROM 297-70803-5201 TO 297-70803-5352
; 9 TRANSACTIONS FROM 01/01/2019 TO 10/31/2019
Reference # Debits credits Balance
Date UNL Type Description
Fund 297 DOWNTOWN MUSKEGON BID
297-70803-5201 OFFICE SUPPLIES BEG. BALANCE 0.00
01/01/2019 05/05/2019 246.18 246.18
05/20/2019 AP INV MISC ONLINE VENDOR
AMZN MKTP US MN7T19FB1 AM - sidewalk
INV _ MISC ONLINE VENDOR 05/13/2019 246.18 492.36
05/20/2019 AP
AMZN Mktp US MN9J68JT2 - sidewalk ch
2019-20 Fiscal Year Begin 0.00
07/01/2019 END BALANCE 0.00
10/31/2019 297-70803-5201 492.36 0.00 492.36
Cumulative Net Debits and Credits:
01/01/2019 297-70803-5346 CONTRACTUAL SERVICES BEG. BALANCE 58,185.00
AP INV SUMMIT LAWNCARE & SNOWPLOWING 35005 225.00 58,410.00
01/09/2019
AP INV
JAN 2019 SHOVELING INSTALLMENT
SUMMIT LAWNCARE & SNOWPLOWING 35006 1,110.00 59,520.00
01/09/2019
AP INV
SNOW PLOWING INSTALLMENT
TERRASCAPE ARCHITECTS INC 1805 1,200.00 60,720.00
01/23/2019
AP INV
SNOWPLOWING 1144 THIRD ST
SUMMIT LAWNCARE & SNOWPLOWING 35603 2,080.00 62,800.00
02/06/2019
AP INV
JANUARY SALTING WITH LIQUID
SUMMIT LAWNCARE & SNOWPLOWING 34837 1,280.00 64,080.00
02/21/2019
AP INV
SALTING NOV 2018
SUMMIT LAWNCARE & SNOWPLOWING 35744 225.00 64,305.00
02/21/2019
AP INV
FEB 2019 SEASONAL SHOVELING
SUMMIT LAWNCARE & SNOWPLOWING 35745 1,110.00 65,415.00
02/21/2019
AP INV
SEASONAL SNOW PLOWING FEB 2019
SUMMIT LAWNCARE & SNOWPLOWING 36663 960.00 66,375.00
04/10/2019
AP INV
SALTING MARCH 2019
DOWNTOWN MUSKEGON Now 2237 6,703.28 73,078.28
04/10/2019
GJ JE
REIMBURSEMENT FOR INS, EVENTS, MARKE
TO MOVE BID MONEY TO THE GF FOR WINT 5041 48,500.00 121,578.28
04/30/2019 36364 4,314.30 125,892.58
05/09/2019 AP INV SUMMIT LAWNCARE & SNOWPLOWING
AP INV
SALTING FOR FEBRUARY
SUMMIT LAWNCARE & SNOWPLOWING 34996 480.00 126,372.58
05/09/2019
AP INV
SALTING DECEMBER 2018
SUMMIT LAWNCARE & SNOWPLOWING 36386 1,110.00 127,482.58
05/09/2019
AP INV
SEASONAL SHOVELING MARCH 2019
SUMMIT LAWNCARE & SNOWPLOWING 36385 225.00 127,707.58
05/09/2019
AP INV
SEASONAL SHOVELING MARCH 2019
BARRY'S FLOWER SHOP 6/6STMT 9,550.00 137,257.58
06/12/2019
AP INV
BID SUMMER FLOWER PLANTERS AGREEMENT
BARRY'S FLOWER SHOP 6/6STMT 1,000.00 138,257.58
06/12/2019
AP INV
BID SUMMER FLOWER PLANTERS AGREEMENT
BARRY'S FLOWER SHOP 6/6STMT 400.00 138, 657.58
06/12/2019
AP INV
BID SUMMER FLOWER PLANTERS AGREEMENT
DOWNTOWN MUSKEGON NOW 2238 12,500.00 151,157.58
06/30/2019
AP ‘INV
STAFFING SERVICES FOR BID JAN-JUNE 2
DOWNTOWN MUSKEGON NOW 2239 4,245.25 155,402.83
06/30/2019
AP INV
INSURANCE, EVENTS, MARKETING WESITE
BARRY'S FLOWER SHOP 63019 1,300.00 156,702.83
06/30/2019
DOWNTOWN PLANTER MAINT AND REPLANTIN
2019-20 Fiscal Year Begin 0.00
07/01/2019 08/14/2019 50.00 50.00
08/26/2019 AP INV MISC CREDIT CARD VENDOR
INV
WOWIE HOSTING - monthly Downtown Mkg
HOME DEPOT 08/29/2019 25.42 75.42
09/09/2019 AP
AP INV
Home Depot- BID budget/DMDC lot weed
MISC CREDIT CARD VENDOR 08/21/2019 50.00 125.42
09/09/2019
WOWIE HOSTING- Downtown Mkg website
DOWNTOWN MUSKEGON DEVELOPMENT CO. 1006 20,000.00 20,125.42
09/18/2019 AP | INV
AP INV
BID SHARE OF PARKING LOT IMP. MORRIS
MISC CREDIT CARD VENDOR 09/21/2019 50.00 20,175.42
10/07/2019
WOWIE HOSTING- Downtown Mkg monthly
MUSKEGON COUNTY CONVENTION & 1916 1,500.00 21,675.42
10/16/2019 AP | INV
DDA PROMOTION/MARKETING ON WOOD RADI
297-70803-5346 END BALANCE 21,675.42
10/31/2019 120,193.25 0.00 120,193.25
Cumulative Net Debits and Credits:
297-70803-5352 PUBLIC RELATIONS BEG. BALANCE 7,042.49
01/01/2019 01/04/2019 5,000.00 12,042.49
01/14/2019 AP INV MISC CREDIT CARD VENDOR
JOURNAL COMMUNICATIONS - LIVABILITY
2019-20 Fiscal Year Begin 0.00
07/01/2019 77424 333.00 333.00
08/07/2019 AP INV MUSKEGON LAKESHORE CHAMBER OF COMM
SHARING COST OF ADVERTISING DOWNTOWN
297-70803-5352 END BALANCE 333.00
10/31/2019 5,333.00 0.00 5,333.00
Cumulative Net Debits and Credits:
rebeg
Apauyngb
PURPOSE
Establish a Downtown Muskegon Business Improvement District, designating the boundaries of the BID, and
establishing the Downtown Muskegon Business Improvement District Board.
MECHANICS
ENABLING LAW: Michigan Act 120 of 1961 as amended through 2003
APPOINTED BY: City Commission
MEETING: Every other month, fourth Tuesday, 4 p.m. at the Hines Building, 380 W. Western,
Muskegon, MI 49440 in the chamber training room.
TERM: 3 Years
COMPOSITION
TYPE DESCRIPTION
A Assessed property owners or their representatives.
B City management representative by statute.
CURRENT MEMBERS
(Staff Liaison — Frank Peterson)
TERM EXP.
TYPE NAME
Mike Hennessey 12/31/2020
PY
Bruce Lindstrom 12/31/2019
>
Kathy Dennison 12/31/2021
>
Doug Pollock* 12/31/2020
>
Gary Post 12/31/2021
>
Bob Tarrant 12/31/2019
>
John Riegler 12/31/2021
>
Phyllis Loudermill 12/31/2020
>
on
Frank Peterson Manager
(* Chairperson)
16
Business Improvement District
ATTENDANCE
P-Present / A-Absent / E-Excused / Q-Mtg Cancel Lack ofntQuoru m / C-Canceled
Post| Riegler
Tarra Loudermill Peterson
| Meeting Hennessey | Lindstrom | White Pollock
Date hous
e
P
3/26 A E | P P P
E E A
5/28) A P E P P P
A P
6/28 P P eS P
P
(special)
9/27 A/Q|A/Q | A/Q A/Q
Total
Attended 1 2 {1 3 4 3 2
on
Not on Board
2 consecutive unexcused absences
wee Cancellation
2 or more consecutive no-shows
(Excused or absent)
W
Letter of Understanding between Muskegon Downtown Development
Authorit
and the Muskegon Business Improvement District
e The Muskegon Downtown Development Authority (DDA) is a city of Muskegon tax increment
finance district designed to support downtown Muskegon. It took over the work of Downtown
the
Muskegon Now (DMN) on July 1, 2019. DMN had a 2018-2020 Letter of Understanding with
Muskegon Business Improvement District (BID) that has been terminated.
city of Muskegon in
e The Muskegon Business Improvement District (BID) was established by thethe own area.
2015 as a self-assessment district providing services and improvements in downt sion.
The BID was renewed for three years at the end of 2017 by the Muskegon City Commis
e Since Jan. 19, 2016, the BID Board of Directors selected DMN to provide staff services, which
continued through July 1, 2019.
e With the three-year extension of the BID, DMN was to receive $25,000 annual ly for 2018, 2019
and 2020 from the BID for administrative services. DMN collected itsadministrative fee for 2018
position to
and half of it in 2019. The DDA and city of Muskegon staff will step into the DMN 2019
provide staff services to the BID. DDA will receive $12,500 for the second half of and
$25,000 for 2020.
BID budgets
e The DDA Board with the help city of Muskegon staff will carry out the 2018-2020expend
c
as part of the three-year renewal process. The BID board can establish specifioversi itures of
BID funds through the annual budget process, with the DDA board providing ght of the
BID’s marketing, events and promotions line items.
on the work
eCity staff will expend the funds and report at least quarterly to the BID boardown
completed. The DDA will provide semi-annual reports to the BID and downt work community.
on
e Over the next year and a half, the BID Board in conjunction with city staff will Board provide the
expanding the BID services beyond West Western Avenue and having the BID
Muskegon City Commission with a recommendation for the BID beyond 2020.
e This letter of understanding is for the 2018-2020 BID as approved by the Muskegon City
Commission and may be terminated with 60 days’ notice by either party.
Approved by the Muskegon Downtown Development Authority board Oct. 8, 2019
Signed:
Martha Bottomley
DDA chair
Approved by the Business Improvement District board Sept. 27, 2019
Signed:
BID chair
Letter of Understanding between Downtown Muskegon Now and the
Muskegon Business Improvement District
* Downtown Muskegon Now (DMN) is a non-profit corporation focused on economic
development, marketing and events in downtown Muskegon, Mich.
e The Muskegon Business Improvement District (BID) was established by the city of Muskegon in
2015 as a self-assessment district providing services and improvements in the downtown area.
On Jan. 12, 2016, the Muskegon City Commission unanimously approved the final district
property assessments to launch the BID. The BID was renewed for three years at the end of
2017 by the commission.
© Atits Jan. 19, 2016 meeting, the BID Board of Directors selected DMN to provide staff services
to the district and renewed that arrangement in January 2017. For the past two years, DMN has
administer the operations of the BID and has been the liaison to the city of Muskegon and its
staff.
® With the three-year extension of the BID, DMN will received $25,000 annually for 2018, 2019
and 2020 from the BID for administrative services.
e The BID Board with the help of DMN staff established the 2018-2020 budgets as part of the BID
renewal process, which DMN will carry out on behalf of the BID Board. The BID board can
establish specific expenditures of BID funds through the annual budget process, with the DMN
board providing oversight of the BID’s marketing, events and promotions line items.
® DMN staff will expend the funds and report at least quarterly to the BID board on the work
completed. DMN will provide an annual report to the BID and downtown community each
January.
® Over the next three years, the BID Board in conjunction with DMN staff will work on expanding
the BID services beyond West Western Avenue.
e of understanding is for the 2018-2020 BID as approved by the Muskegon City
This letter
Commission and may be terminated with 60 days’ notice from either party.
Approved by the Downtown Muskegon Now board Feb. 8, 2018
Signed:
Andy Maciejewski
DMN president
Approved by the Business Improvement District board Jan. 23, 2018
Signed: fh py ia
Doug hen bite
Z.
BID chairman
Letter of Understanding
City of Muskegon DPW and Muskegon downtown Business Improvement District
This is a Letter of Understanding between the Muskegon downtown Business Improv ement District (BID)
owing
and city of Muskegon Department of Public Works (city) concerning the snowpl officialof downtown
sidewalks for the winter seasons from Nov. 15, 2017 to April 15, 2020. City and BID s will work
together to provide superior snow removal services the most efficient, cost-effective way.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $48,75 0 ($9,750 per month)
y. Sunday sidewalk
as a retainer to provide the outlined services below for Monday through Saturda by the city for time and
services for the three years will be requested on an “as needed” basis and billed
materials.
managers of the BID and paid
Monthly costs and invoices will be sent to Downtown Muskegon Now asDPW
by the city Finance Department with BID funds to the DPW. Muskegonthat willwillbe provid e DMN a monthly
accounting of the downtown sidewalk activity and expenses, reports shared with BID board
members.
Sidewalk snowplowing, salting (as needed) and snow pile removal (as needed) will be provided by the
city when fresh snow accumulations are 2 inches or greater measured at Third Street and West Western
Avenue each morning. The goal with overnight snowfalls is to clear the sidewalks by 8thea.m. the next
morning starting along Western Avenue, if possible. The goal on Saturda ys is to have sidewalks on
or as needed . Sidewa lk
the main streets of Western, Clay, Morris and Third cleared by 8a.m. charges due to
snowplowing services provided by the city on Sundays and holidays will result in higher
overtime and will be triggered by downtown needs. Sidewalk snow clearing is more limited on
Saturdays-Sundays and holidays as outlined below.
The area of sidewalk snow removal services is shown on the attached maps.
Sidewalk Snow Removal for weekdays (Monday-Friday map)
- W. Western Ave. between 7" Street and Spring Street
- W.Clay Ave. between 3 St. and Spring Street.
- Webster Ave from 3% St. to Pine St.
- Morris St between 3" St. and Terrace St.
- Apple Avenue from First Street to Jefferson Street.
- Muskegon Avenue from First Street to Pine Street
- 7 Street from W. Western Ave. to W. Clay
- 6 Street from W. Western Ave. to W. Clay Ave.
- 4% Street between W. Western Ave. & W. Clay Ave
- 3" Street from the parking lot behind the Hume Building (at Morris) to Merrill Ave.
- 2°4 Street between Morris Ave & Webster Ave.
- 4% Street between Morris Ave & W. Apple. Ave.
- Jefferson St. between W. Western Ave & Walton Ave.
- Terrace St. between Shoreline Dr. & W. Muskegon Ave.
- Pine St. between W. Western Ave. & W. Muskegon Ave.
- Spring Street between W. Western Ave. and W. Clay Ave.
Sidewalk Street Crossings
- Allefforts should be made to keep sidewalk entrances to streets clear
3 & W. Western Traffic Circle
- The cross walks in the traffic circle at 3 and Western should also be cleared
Sidewalk snow removal for Saturdays-Sundays and holidays (weekend map)
- W. Western Ave. from Terrace to 7" St., both sides of the street.
- Morris Avenue, Terrace St. to Third St., both sides of the street.
- Clay Ave. from Third St. to Terrace St., both sides of the street.
- Third St. from Morris Ave. to Merrill Ave., both sides of the street.
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
3° & W. Western Traffic Circle
- The cross walks in the traffic circle at 3 and Western should also be cleared
Salting and snow pile removals
Salting of sidewalks and crosswalk entrances will be done when they are treacherous and
weather conditions for salting are favorable.
Snow pile removal will be done when needed in coordination with piles from street plowing.
City DPW and the BID have the right to review this letter of understanding at the end of each season.
Issues concerning the daily sidewalk snow plowing services will be handled jointly by Dave Alexander,
executive director of Downtown Muskegon Now on behalf of the BID or BID board members residing
downtown on weekends and holidays and city Public Works Director or a designee.
wy,
On behalf of the Department of Public Works:
pb/A vate, 2) OST
Frank Peterson, Muskegon city manager
On behalf of the downtown Muskegon Business Improvement District:
om bok owe LU2D
Doug Pollock, ia board chairman
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Letter of Understanding
City of Muskegon DPW and Muskegon downtown Business Improvement District
This is an update of the Letter of Understanding between the Muskegon downtown Business
Improvement District (BID) and city of Muskegon Department of Public Works (city) concerning the
snowplowing of downtown sidewalks for the winter seasons from Nov. 15, 2018 to April 15, 2020. This
letter updates the price of the service BID will pay to the city and updates a new sidewalk area to be
serviced for the 2018-2019 and 2019- 2020 winter seasons.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $50,125 ($10,025 per
month) as a retainer to provide the outlined services below for Monday through Saturday. Sunday
sidewalk services for the two years will be requested on an “as needed” basis and billed by the city for
time and materials.
Additional Sidewalk Snow Removal for weekdays (see attached map)
- Clay Avenue from 7" Street to 9" Street, south side sidewalk only
- 9 Street from Clay Avenue to Webster Avenue, east side sidewalk only
On behalf of the city Department of Public Works:
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Frank Peterson, Muskegon city manager
On behalf of the downtown Muskegon Business Improvement District:
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Doug Pollock, BID board chairman
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377 W. McMillan Rd_
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SUMMIT Muskegon, Mi 49445
LHW CARE $ SHOW PLOWING ne. Tel: 231-798-2932
Complete Outdoor Property Management Fax: 231-799-8140
info@summitlawncare.net
www.summitlawncare.net
Date: November 10, 2017
To: Dave Alexander Service Site: Same
Company: Downtown Muskegon Service Address:
Billing Address 380 W. Western Ave Service Address:
Billing Address Service City, State, Zip
City, State, ZIP Muskegon MI 49440 Site Contact:
Phone: 231-724-3180 Contact Phone:
Fax: Contract Start 11/15/2017
Email: dalexander@downtownmuskegon.org Contract End: 4/15/2020
Proposal: Snow & Ice Management 2017-20 Season (prices valid for 30 days)
Includes services drives
Snow Plowing 2017/2020 Seasons 7
Snow season dates: November 15, 2017 - April 15, 2020
Snow and Ice Control Services
Frequency Description Per
Per event services
Snow plowing and Shovel billed inS monthly installments
of $1,110 reach beginning November 1 $ $1950.00 [Total Seasonal
s5*-2" 550. i
Sie
4s*-2" Fi
Shovel wales - billed
bi installments of $225
in 5 monthly install $ 1,225.00 Total Seasonal
beginning November 1
Parking lot deicing per event $ 160.00 {Billed Per event
Services by request
Client approval _|Loader for stacking snow or loading truck $ 150.00 |Hourly
.Clientapproval {50 yard dump truck for hauling snow $ 85.00 |Hourly
snow will be plowed at the discretion of Summit Lawn Care & Snow Plowing, inc. Customer understands that if snowfalls exceed 5" trucks may
only plow throughways then return later to clear lots. We will make every effort to have snow removed before business hours; however, this
may not be possible if 2" of snow has not fallen before 4am. When customer agrees to parking lot deicing as needed, deicing will occur at the
discretion of Summit Lawn Care & Snow Plowing, Inc. to designated areas when slippery and/or icy conditions warrant, regardless of snowfall
totals. lf customer elects to have deicing agents applied at their request, customer understands that the service will occur the next time a truck
is in the area. If snow stacking or hauling is necessary, the customer wilt be notified for approval and will be charged at an hourly rate. if diesel
or gas prices go over $4.50 per gallon we may find it necessary to apply a fuel surcharge. Requests to return to clear entrances after city plows
may be counted as a full service visit. Snow clearing during extreme snow events of 8" or more ina 12-hour period may count as multiple visits.
Salt prices are based on 2015 pre-purchase prices negotisted by Summit Lawn Care & Snow Plowing with suppliers. In the event an unexpected
salt shortage occurs due to extreme weather demands or government salt seizure, customer may be notified regarding price increases. in the
event that salt prices decrease, customer may be notified of the price decrease.
Billing occurs once a month with an option to be billed twice a month. Payment terms are net 30 days. After 30 days a 10% late fee may be
imposed. Any additional services will be performed upon the request of the customer. Option for electronic billing is available. Please call our
office 231-798-2932 for additional service requests.
Snow contracts are accepted on a first-come, first-served basis, Availability is limited. A fax copy of the agreement is acceptable.
For multi-year contracts there will be a annual review in which both sides have the opportunity opt out if itis deemed necessary.
Summit Lawn Care & Snow Plowing, Inc.
A Michigan Company
Michael 8.B. Weiler,
Michael Weiler, President
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Downtown Muskegon Business Improvement District
2020 Budget Recommendation & Explanation
Date: Nov. 20, 2019
To: Business Improvement District Board
From: Dave Alexander, city business development manager
Budget Recommendation:
This is a proposed fifth-year budget for the Downtown Muskegon Business Improvement
District. Based on a two tier assessment where “Class A” Properties pay $0.08/sf annual and
“Class B” Properties pay $0.04/sf annual the Downtown Muskegon BID can expect to generate
$161,647 during 2020. This revenue amount has been adjusted by a series of Michigan Tax
Tribunal decisions in 2018 on assessment appeals.
Proposed 2020 BID budget
2019 BID Estimated Fund Balance $45,000
2020 Revenues $161,647
2020 Expenditures
Snow removal ($75,000)
Landscaping ($30,000)
Marketing, promotion, events ($15,500)
Streetscape ($13,000)
Administration ($25,000)
Contingency ($3,147)
Total ($161,647)
Estimated Fund Balance Dec. 31, 2020 $45,000
Budget Note:
The BID Board in 2016 appointed Downtown Muskegon Now as staff and managers of the BID.
A Letter of Understanding between the BID and the DMN board was signed, having the budget
and general spending categories established by the BID Board and work plans carried out by
DMN. The administrative fee of $25,000 per year was established for 2017. The letter of
understanding was extended through 2020 as was the $25,000 administrative fee.
DMN ended operations as of June 30, 2019. The BID staffing transferred to the Downtown
Development Authority and city staff. A transfer of staffing and administrative fee from DMN to
DDA has been sent to the BID board.
All unused funds go to cash reserves in fund balance. This is the final year of the current BID
assessments. If the BID does not continue, the board will need to determine the use of any
remaining funds.
Budget Explanation:
The downtown BID 2020 proposed budget and work plan is a status quo staff recommendation,
mirroring the BID efforts of 2018 and 2019.
Snow removal: The BID’s largest line item is dedicated to snowplowing and salt application
along sidewalks within the BID where the majority of the Class A properties are located along
portions of W. Western Ave., Clay Ave., Morris Ave., Terrace St., Jefferson, 1%! 2°, 3°, 6" & 7"
Streets. Funds will also be used to clear parking areas which are generally used by the public —
specifically the two lots between 2" and 3% Streets accessed off of Morris Ave. and in the
former Mattson Olds parking lot in Midtown. The BID board approved a extension of the
sidewalk service for Clay from 7" to 9" streets (southside only) and 9"" Street from Clay Avenue
to Webster (eastside only).
The BID has signed three-year agreements with Summit Landscaping and Snow Removal for
downtown parking lots and alleys, Terrascape Architects for Midtown, and with the city DPW for
sidewalks.
Landscaping: The Downtown Muskegon BID in 2017 contracted with city of Muskegon Public
Works Department to provide a high level of landscaping service after seeking bids from private
contractors. The BID secured a three-year contract to provide these services 2018-2020.
Downtown planters are being serviced by Barry’s Flowers. Summer Landscaping includes the
wedding and fertilization of common areas throughout the BID (grass cutting is done by the
city). This line item also includes the planting and maintenance of flower planters throughout the
BID (this item could be completed by a different vendor than the one doing the landscaping and
clean up). Fall clean-up will consist of removal of leaves from the BID district and preparation of
the planning beds for the winter. The BID board significantly increased the landscaping portion
of the budget vs. 2016 with the intention of furthering BID landscaping services to Terrace
Avenue, Clay Avenue and Pine Street as funds allow.
Marketing, promotion, events: The BID was used to launch the highly successful First Fridays
events in the downtown, and in 2018, 2019 and again in 2020 those monthly events are Chalk
the Walk in conjunction with the Lakeshore Art Festival, Street Performers in August and Touch
the Truck in September. Events have been taken over by the DDA through City Clerk’s Office.
The BID will continue to support Holidays in the City with staff and marketing. Beyond events,
the BID is supporting an updated Downtown Muskegon website, a revised downtown email list,
an annual tri-fold downtown map/brochure, direct and indirect advertising among other
marketing and promotional activities.
Streetscape: This is a broad spending category that allows the BID Board to improve downtown
Muskegon through new holiday decorations, public art projects, banners,
directional/informational signs, benches, trash receptacles, sidewalk repairs, new planters,
public space maintenance such as Olthoff Stage and Alcoa Square and like expenditures. The
2020 budget includes an additional $5,000 for the new community Christmas tree. There are no
specific plans for 2020 but a suggestion would be further Christmas decorations or support
downtown musical instrument public art project.
Administration: Downtown Muskegon Now provided the staff support to design and establish the
Downtown Muskegon Improvement District in 2015 and 2016. As promised to the Muskegon
City Commission for 2016, there was no BID funds expended for “salaries and benefits” —
administrative costs. The BID requires staff time and effort. Going forward DMN needs to be
compensated for its time and effort. Thus, administrative line-item in the 2020 budget continues
but has transferred to the DDA.
Contingency: The 2020 BID budget has $3,147 in unbudgeted revenues. This contingency fund
is in addition to the carry-over fund balance from 2019.
To: DDA board members
From: Dave Alexander, city business development manager
Re: November development/events report
Date: 11-11-19
Here are some of the activities and issues | have been involved with since your last meeting:
880 First: City economic developers meet with the Ferguson Development/Scott group to
discuss 880 First’s redevelopment and how it can be a lead branding focus for all of Clay
Avenue, which would complement Midtown, Pine Street and Western Waterfront as unique
areas of downtown.
Western Market/retail: Several conversations have focused on the need for small, affordable
retail spaces. The city, chamber and DMDC have been involved. Western Market site
development is one option but that would likely be done in phases with no disruption to
market operations for 2020.
Third Street Dock: The city, DDA, chamber and MAF are working on a concept for the Third
Street Dock in anticipation of a city property swap with Sand Products for Fisherman’s Landing.
One big need will be a second, larger cruise ship dock among other mixed uses with strong
public access to the waterfront. The property between Shoreline inn and the Mart Dock is a
critical extension of Third Street from Midtown through Western Avenue and linking downtown
to waterfront and waterfront to downtown. Work on the concept will continue into 2020.
DEI: Diversity, Equity and Inclusion are topics on everyone’s mind and in their action plans.
Downtown is no different. | spoke to a DEI group at MCC, attended a GR chamber conference
on the topic and encourage all of you to join me at community foundation events Wednesday
evening and Thursday morning. | hope to bring some specific action plans and programs to you
in 2020 addressing DEI.
Bike course: Representatives of the Muskegon County Bicycle Coalition meet with me ona
concept of a downtown off-road course on either private or public property. | will report on
how this effort progresses.
Milwaukee trip: | visited Milwaukee and its port for two days along with city staff and the
chamber president. Milwaukee and Muskegon are tied together with the Lake Express. Areas
for cooperation and collaboration include tourism promotions, waterfront redevelopment,
environmental cleanup, traditional port activities and other areas of common interest.
Michigan Downtown Association/Holland: The annual fall conference was in the Holland Civic
Center. The programing got me focused on a living downtown survey, retail demographics and
retail recruitment for 2020. My observations of Holland are simple ... they have an incredible
downtown retail district any town would be envious of but their civic center and farmers
market are a mere shadow of our market and coming convention center. And when it comes to
waterfront and Muskegon Lake, Holland is not even in the same league as Muskegon.
Social Districts: The concept of having state enabling legislation to allow communities the
option of “walking a beer down Main Street” continues to be worked on by legislators behind
the scenes. We are waiting for a specific bill to be introduced. State Rep. Sabo and Sen.
Bumsted are both supportive of the concept.
Gary Post: Gary will be transitioning out of his active role in downtown development and
leadership. As he contemplates a full retirement, Gary’s company Port City Construction is
going through a transition. He has his Russell Block buildings quietly up for sale but will remain
a downtown resident and major promoter. Gary has resigned from the Downtown Business
Improvement Board and Downtown Condo Association. Gary is a pioneer in downtown
Muskegon redevelopment with activities of his construction company, development of Heritage
Square and the Russell Block when no one else would take a risk on the post mall downtown.
Join me in honoring Gary, thanking him for his contributions and wishing him well in the next
chapter of his career.
Annual downtown meeting: My plans are to again in the third week of January havea
downtown annual meeting at The Block to review 2019 and look forward to the new year.
Downtown Events: The events for downtown is winding down for the year. | believe the
coordination of downtown events through City Clerk Ann Meisch and event coordinator Ryan
Cummins has been a smashing success. | look forward to more creativity and innovation with
event production next year.
Halloween: The annual Halloween event at the Farmers Market/Western Market on Oct. 19
was a huge draw. More than 1,000 children participated in the activities with double or triple
that when counting caregivers, parents and grandparents.
Holidays in the City: The downtown Christmas holiday event is becoming bigger and better
every year. Again, it goes from the Small Business Saturday and the evening Christmas Tree
Lighting event in Hackley Park on Nov. 30 through the weekend before Christmas. | will share
with you the event flyer at the meeting.
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