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muskegon
BUSINESS IMPROVEMENT DISTRICT
Downtown Muskegon Business Improvement District
Special
Meeting Agenda
Oct. 26, 2020
8 a.m.
Muskegon City Hall
933 Terrace, Muskegon, MI
Virtually on City of Muskegon Facebook Live
https://www.facebook.com/CityofMuskegon/
1) Call to Order
2) Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting July 27, 2020
c) Acceptance of financial statements as of Sept. 30, 2020
3) Public Comment (on an agenda item)
4) New Business
TaeSe2ogH
Overview of the BID renewal decision
Approval of the 2021 budget and work plan
BID-City snow removal LOU winter 2020-21
Summit three-year snow removal contract
Terrascape Architect one-year snow removal contract
2020 downtown Christmas decoration contract
Downtown COVID relief — direct assistance, social district, Xmas, Summer 2021
cma
Board terms and future appointments
5) Other Business
a) Next meeting and 2021 meeting schedule
6) Adjournment
To: Downtown BID board
From: Dave Alexander, Muskegon business development manager
Re: BID agenda notes for 10-26-20
Date: 10-22-20
BID board members, you have a meeting slated for Monday Oct. 26, 0 at 8 a.m. on Zoom.
The Zoom link was sent to you in the email with the agenda packet and is on the meeting
calendar invite | sent out. We need four members for a quorum.
Financial statement: The current cash in hand of $174,176.59 is a bit deceiving in that several
expenditures have yet to be posted to your account. However, when they all are, you continue
to have a very health fund balance of around $35,000 when all of the snow removal services
are paid this winter. The account will eventually reflect expenditures of $24,050 for summer
DPW landscaping, $37,500 in administration for a year and a half since July 1, 2019, the
anticipated $65,000 in snow services on your agenda for this winter, $9,000 in Christmas
decorations for this year and an anticipated $2,500 for Holidays in the City this year. Before the
end of the year, | would like to tap remaining funds in the final promotion and events budget to
consider another Livability ad and/or explore partnerships in supporting an Issues Media Group
proposal for Muskegon County. Each item would be less than $5,000 and might not develop
until the next year and become part of the DDA’s promotional funds.
BID renewal: Thank you for your leadership and support as the BID was renewed for three
years through Dec. 31, 2023. The city commission realizes your recommendation of this being
the final three years of the BID.
2021 budget and work plan: | have put this document in your agenda packet as information.
You already approved it at your last meeting. Note that after Dec. 31, 2020, all streetscape,
events and promotional items have been removed and will continue with the DDA.
BID-City winter LOU: | hope to have DPW Director Leo Evans on the Zoom call to discuss this
winter’s sidewalk snow removal agreement. With the smaller district footprint, | have reduced
the sidewalk coverage by about 24 percent. Last year, a prominent community leader and
prolific social media poster hammered the Frauenthal Center for access issues due to snow
piles on a Saturday. | wanted to address those high activity center sidewalk services for the
weekends in our new agreement and thus proposed a week day and aggressive weekend
schedule for $45,000 retainer and Sunday additional on demand cost. LeighAnn Mikesell, Bob
Tarrant and Leo suggested that with COVID restrictions this year, we back that off to five week
days and have all of weekend service on demand. A second alternative agreement is also in
your packet for $35,000 and all weekend service on demand, paid per the time and material
costs of DPW. In any case, the weekend service area is reduced to those high activity areas
around Western and Third. The second version of the LOU points out that on average one
weekend day clearing of that area could cost $600 depending on amount of snow and
contractual overtime pay to DPW workers. The new BID budget would have approximately
$12,000 in contingency funds to cover the on demand service, which would | would agree to
deploy on a weekend-to-weekend basis.
Summit three-year contract: Summit Snow Removal has provided the downtown BID with
three years of exceptional service since you took quotes for the snow removal three years ago.
The service includes the two parking lots on Morris at Third, the parking lot between Baker/CIM
and Sidock and the alleys servicing the Morris parking lot and the alley between Second and
First south of West Western. Summit has proposed an extension of its service contract for three
years. The three-year pricing is nearly the same as the company quoted three years ago with a
slight increase for salting. | recommend you continue with Summit and approve the three-year
agreement.
Terrascape one-year contract: For the past two winters, the BID has provided snow removal
services in the Midtown parking lot at 1144 Third, which is offered by the owner for the retail
and residential users in that district. Terrascape Architects has provide that service and has
received exceptional reviews from businesses in that district. The company has offered a one-
year proposal that when removing the sidewalk services is what was paid last winter at $4,400.
| recommend you approve the one-year agreement with Terrascape, minus the sidewalk
service.
2020 Xmas decoration contract: The past three or four season, Christmas Creations by Bailey
have provided the pole wraps, fresh greens and lights (where available) on 102 light poles in the
BID. Decorations will go up by Nov. 16 and remain into February. The cost of $9,645 is what the
company charged last year. | recommend you continue with the Bailey company and approve
the one-year agreement.
Downtown COVID relief efforts: | would highlight some points | made in a DDA semi-annual
report earlier this month. The DDA and the city assisted downtown small businesses with the
gift card purchases (27 downtown businesses for $121,000), MEDC grants (19 downtown
businesses receiving $181,000), support of downtown establishments with street closures,
outside extended service areas and picnic tables. Finally, the city established a Downtown
Muskegon Social District (rules/map in your agenda packet) which opened on a limited basis
mid September and will be fully engaged in the spring.
Board terms and future service: You have two vacancies on the BID that need to be filled and
Mike Hennessey and Phyllis Loudermill have three-year terms expiring Dec. 31. The city
commission would love suggested nominations from the BID board. Remember that BID board
members must be assessed property owners or their representatives and the city commission
values board diversity as to age, race and gender. When looking to fill positions, | would suggest
seeking representation from the largest BID contributors if they are interested in serving. You
have 10 property owners that pay the maximum capped amount. The City Commission usually
makes these appoints in January.
Next meeting/2021 schedule: | see no need for another meeting this year. | would suggest
needing two mandatory meetings next year in March and October for action on landscaping
and snow services. How much more you would like to meet beyond that is up to the board.
Downtown Muskegon Business Improvement District
Meeting Minutes
July 27, 2020
Muskegon City Hall
933 Terrace Muskegon, MI 49440
Virtually on City of Muskegon Facebook Live
1) Call to Order: 8:04 AM
Attendance: Bob Tarrant, Kathy Denison, John Riegler, Bruce Lindstrom, Frank Peterson
and Mike Hennessy.
Excused Absent(s): Phyllis Watson-Laudermill.
Guests: Dave Alexander, city Business Development Manager, Ryan Cummins, city clerk’s
office, LeighAnn Mikesell, city Development Services Director.
2) Consent agenda
a) Approval of the agenda
b) Approval of the Minutes of special meeting from June 29, 2020 meeting
Motion to approve the consent agenda: John Riegler
Support: Kathy Denison
All voted in favor
3) Public Comment (on an agenda item) — The board chose to leave the floor open for the
whole meeting allowing attendees to participate as they like. No participants spoke.
4) New Business
a) There was a discussion of the option of having residential
properties within the BID specially assessed as now allowed by
state law. Dave Alexander gave the board an analysis that
showed there could be 11 properties added in the newly
proposed district and at the 4-cent special assessment rate for
square footage of land an additional $9,278 a year could be
generated. Dave Alexander recommended against including
residential properties. Kathy Denison concurred with that
recommendation, which was the consensus of the board. No
vote was necessary.
b) The Board was asked to consider a recommendation to the
Muskegon City Commission for a three-year renewal of the
1
BID special assessment. The details included the district being
shrunk in size to focus benefit on the commercial properties of
West Western, Morris, Clay, Third, Terrace and Pine; have a
three-year assessment 2021-2023, continue with the 8-cent
and 4-cent square foot assessments on land capped at $4,000
and $2,000 respectively, have the assessments put on the
winter property tax bill and recommend that this be the last of
the BID assessments. The renewal recommendation had been
developed by the board over the course of the past year.
Motion to recommend: Bruce Lindstrom
Support: Kathy Denison
Roll Call Vote taken. All voted in favor 6-0.
c) The board also reviewed the 2021 BID budget and work plan,
showing an estimated $113,681 in revenues, expenditures
including snow removal $65,000, landscaping $30,000 and
administration $17,000 with a contingency of $1,681. The
budget and work plan would be sent to the Muskegon City
Commission as part of the BID renewal process.
Motion to recommend: Kathy Denison
Support: Frank Peterson
Roll Call Vote taken. All voted in favor 6-0.
d) Dave Alexander gave a report and update on downtown
projects including planned implementation of a new downtown
Social District if approved by the Muskegon City Commission.
BID-City DPW 2020 landscaping agreement. No vote needed.
Other Business
a) Next meeting is after expected Muskegon City Commission action on the BID
recommendation, Monday Oct. 26, 8 a.m. at Muskegon City Hall and virtual on the city
of Muskegon’s Facebook Live page.
Adjournment
8:26 AM
No Objection
Minutes produced and submitted by Dave Alexander, city of Muskegon business development
manager
10/19/2020 04:27 PM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: w/t
See eteuon
: GRAM
FROM 297-70803-5201 TO 297-70803-5352
# MUSked TRANSACTIONS FROM 01/01/2020 TO 09/30/2020
bate JNL Type Description Reference # Debits Credits Balance
Fund 297 DOWNTOWN MUSKEGON BID
297-70803-5201 OFFICE SUPPLIES BEG. BALANCE 0.00
01/01/2020 0.00
07/01/2020 2020-21 Fiscal Year Begin
09/30/2020 297-70803-5201 END BALANCE 0.00
Cumulative Net Debits and Credits: 0.00 0.00 0.00
01/01/2020 297-70803-5207 POSTAGE BEG. BALANCE 0.00
07/01/2020 2020-21 Fiscal Year Begin 0.00
09/30/2020 297-10803-5207 END BALANCE 0.00
Cumulative Net Debits and Credits: 0.00 0.00 0.00
01/01/2020 297-70803-5346 CONTRACTUAL SERVICES BEG. BALANCE 37,606.52
01/22/2020 AP INV DEC 2019 SEASONAL SHOVELING INSTALLM 38312 225.00 37,831.52
01/22/2020 AP INV DEC 2019 SNOW PLOWING INSTALLMENT 38313 1,110.00 38,941.52
01/22/2020 AP Inv SALTING FOR SNOW REMOVAL (BID BUDGET 38596 1,120.00 40,061.52
01/22/2020 AP INV JANUARY SHOVELLING INSTALLMENT (BID 38598 225.00 40,286.52
01/22/2020 AP INV JANUARY SNOWPLOWING INSTALLMENT 38599 1,110.00 41,396.52
02/10/2020 AP INV STACKPATH- DDA monthly website hosti 01/21/2020 45.00 41,441.52
02/11/2020 AP INV SALTING IN THE BID DISTRICT 39026 2,400.00 43,841.52
02/11/2020 AP INV BID DISTRICT SNOWPLOWING FOR FEB 202 39046 1,110.00 44,951.52
02/11/2020 AP INV BID SHOVELING FOR FEB 2020 39045 225.00 45,176.52
02/11/2020 AP INV SNOWPLOWING 1144 3RD ST (BID DISTRIC 2345 2,150.00 47,326.52
02/29/2020 GI JE TO RECORD BID PYMT TO CITY FOR SNOW 5794 48,500.00 95,826.52
03/09/2020 AP INV WOWIE.CO - monthly website hosting £ 02/21/2020 45.00 95,871.52
03/11/2020 AP INV PLANTERS IN BID DISTRICT 030120 BID FLOWER 3,000.00 98,871.52
03/11/2020 AP INV PRINT AD IN VISIT MUSKEGON 2020 VISI 20MVG186 1,700.00 100,571.52
03/11/2020 AP INV DOMAIN NAMB ANNUAL RENEWAL FOR DOWNT 10810 70.00 100,641.52
03/18/2020 AP INV HOLIDAYS IN THE CITY PERFORMANCE DEC HOLIDAYS2019 200.00 100,841.52
03/23/2020 AP INV WOWIE.CO - Fix calendar for Downtown 03/14/2020 190.80 101,032.32
04/06/2020 AP INV WOWIE.CO - monthly website hosting f 03/21/2020 45,00 101,077.32
05/04/2020 AP INV WOWLE.CO - DOWNTOWN MKG WEBSITE HOST 04/21/2020 45.00 101,122.32
05/05/2020 AP INV DOWNTOWN MUSKEGON BID FLOWERS 04222020 8,485.00 109, 607.32
05/18/2020 AP INV WOWIE.CO - DOWNTOWN MSKG WEBSITE HOS 05/06/2020 35,00 109,642.32
05/21/2020 AP INV DOWNTOWN MUSKEGON PLANTERS BID 05152020 2,000.00 111,642.32
06/01/2020 AP INV WOWIE.CO - DOWNTOWN MUSKEGON WEBSITE 05/21/2020 45.00 111, 687.32
06/29/2020 AP INV THE HOME DEPOT #2754 - BID 06/08/2020 63.50 111,750.82
06/29/2020 AP INV WOWIE.CO - DOWNTOWN MUSKEGON WEBSITE 06/21/2020 45.00 111,795.82
07/01/2020 2020-21 Fiscal Year Begin 0.00
07/13/2020 AP INV THE HOME DEPOT #2754 - DDA BID 07/02/2020 42.34 42.34
07/23/2020 AP INV SPONSORSHIP FOR WATCH MUSKEGON PLAY 815 1,000.00 1,042.34
07/27/2020 AP INV SPL Lakeshore Ethnic Dive - DAVE ALE 07/20/2020 65.00 1,107.34
08/10/2020 AP INV WOWIE.CO- monthly website hosting fo 07/21/2020 45.00 1,152.34
09/08/2020 AP INV WOWIE.CO 08/21/2020 45.00 1,197.34
09/21/2020 AP INV GRAPHICS HOUSE- BID promotional item 09/09/2020 112.50 1,309.84
09/22/2020 AP INV BID SPECIAL ASSMT REPORT 2020 2020/04 400.00 1,709.84
09/22/2020 AP INV 2ND/FINAL CONTRIB TO “WATCH MUSKEGON 815 2ND PMT 1,000.00 2,709.84
09/30/2020 297-70803-5346 END BALANCE 2,709.84
Cumulative Net Debits and Credits: 76,899.14 0.00 76,899.14
01/01/2020 297-70803-5352 PUBLIC RELATIONS BEG. BALANCE 833.00
07/01/2020 2020-21 Fiscal Year Begin 0.00
09/30/2020 297-70803-5352 END BALANCE 0.00
Cumulative Net Debits and Credits: C.00 0.00 0.00
TOTAL FOR FUND 297 DOWNTOWN MUSKEGON BID 76,899.14 2,709.84
1/1
TRIAL BALANCE REPORT FOR CITY OF MUSKEGON Page: 1/1
10/19/2020 04:51 PM
User: GRANT
DB: Muskegon PERIOD ENDING 09/30/2020
2020-21 END BALANCE
DESCRIPTION
BALANCE
09/30/2019 AMENDED BUDGET 09/30/2020
GL NUMBER
Fund 297 - DOWNTOWN MUSKEGON BID
Assets
Dept 00000
CASH IN BANK 117,971.84 174,176.59
297-00000-1101
en
117,971.84
eee
174,176.59
Total Dept 00000
117,971.84 174,176.59
TOTAL ASSETS
Fund Equity
Dept 00000
FUND BALANCE UNRESERVED 137;793:57 137,193.57
297-00000-3400
137,793.57 137,793.57
Total Dept 00000
137,793.57 137,793.51
TOTAL FUND EQUITY
0.00
Revenues
Dept 00000
SPECIAL ASSESSMENTS 464.40 0.00
297-00000-4161 INTEREST INCOME 172.29 0.00 73.44
297-00000-4970
636.69 0.00 73.44
Total Dept 00000
636.69 0.00 73.44
TOTAL REVENUES
Expenditures
Dept 70803 - DOWNTOWN MUSKEGON BID
CONTRACTUAL SERVICES 20,125.42 0.00 2,709.84
297-70803-5346 PUBLIC RELATIONS 333.00 0.00 0.00
297-70803-5352
20,458.42 0.00 2,709.84
Total Dept 70803 - DOWNTOWN MUSKEGON BID
20,458.42 0.00 2,709.84
TOTAL EXPENDITURES
Total Fund 297 - DOWNTOWN MUSKEGON BID 117,971.84 174,176.59
TOTAL ASSETS 137,793.57 137,793.97
BEG. FUND BALANCE - 2019-20
DITURES — 2019-20 39,019.42
+ NET OF REVENUES/EXPEN (19,821.73) (2,636.40
+ NET OF REVENUES & EXPENDITURES 117,971.84 174,176.59
= ENDING FUND BALANCE 0.00 0.00
+ LIABILITIES 117,971.84 174,176.59
TOTAL LIABILITIES AND FUND BALANCE
Downtown Muskegon Business Improvement District
Budget Recommendation & Explanation
Date: July 27, 2020
To: Muskegon City Clerk/City Commission
From: Downtown Muskegon Business Improvement District Board
Budget Recommendation:
This is a proposed sixth-year budget for the Downtown Muskegon Business Improvement
District for 2021-2023 Based on a two tier assessment where “Class A” Properties pay $0.08/sf
annual and “Class B” Properties pay $0.04/sf annual the Downtown Muskegon BID can expect
to generate $113,681 during 2021.
Proposed 2021-2023 BID budgets
2020 BID Estimated Fund Balance $50,000 |
2021 Estimated Revenues $113,681
2021 Expenditures
Snow removal ($65,000)
Landscaping ($30,000)
Marketing, promotion, events ($0)
Streetscape ($0)
Administration ($17,000)
Contingency ($1,681)
Total ($113.681)
Estimated Fund Balance Dec. 31, 2021 $50,000
Budget Note:
The BID Board in 2019 appointed the Muskegon Downtown Devel opment Authority as staff and
managers of the BID. A Letter of Understanding between the BID and DDA board was signed,
having the budget and general spending categories established by the BID Board and work
plans carried out by DDA staff of the city of Muskegon. The administrative fee of $17,000 per
year is budgeted.
All unused funds go to cash reserves in fund balance.
Budget Explanation:
g and salt application
Snow removal: The BID’s largest line item is dedica ted to snowplowin
are located along
along sidewalks within the BID where the majority of the Class A properties St., 4=, Qn
St., Jefferson St., Pine
portions of W. Western Ave., Clay Ave., Morris Ave., Terrace areas which are generally used by
3°, 6 & 7 Streets. Funds will also be used to clear p arking
s accessed off of Morris Ave and
the public — specifically the two lots between 24 and 3% Streetfund
a lot along Third Street in the Midtown business district. With expanbalan ce for snow removal
and a reduced district footprint, the BID Board will attempt to d the snow removal services
for weekend and
of the districtices
trafficked areaws rem holiday evencomb ts as the budofget
in the high publ1icly ond. Sno oval serv have been provided by a ination
allows for 202 and bey or.
the city of Muskegon’s Public Works Department and a private contract kegon Publicate
Landscaping: The Downtoide wn Muskegleveon BID in 201scap7 cont racted with cityseekofingMusbids from priv
Works Department toW prov a high l of land ing service after ing services ever sinc e.
contractors City DP incl crews have been prov iding summer landscapmon
Summer landscapingdoneudes the wedding and fertilizat ion of com area and maintethenance
s thro ugho ut
BID (grass cutting is ughoby the city). This line item also includes the planting by a private
the BID and the flowers
of flower planters thron-up willutcons and maintenance provictidedand preparation of
contractor. Fall clea leaves from thetheBIDBIDdistrwill not reduce the
ist of removal inof the
the planning beds for the wint er. The reduction footprint of
amount of landscape work .
Marketing, promotion, even ide resources for marketing,
ts: The BID will no longtoertheprovDDA or other groups.
promotion and events, leaving those services up
streetscape category,
Streetscape: The BID will no longer provide resources for the broad
ps.
leaving those services up to the DDA or other grou
Downtown MuskegntonDistNow provided the staff .supp ort to design andMusestablish the
Administration: keg on Imp rov eme rict in 201 5 and 2016 As pro mis ed to the kegon
Dow nto wn Mus “salaries and benefits” —added
City Commission for 201 6, there was no BID fundsandexpeffoendrt edas for
an administrative fee was
administrative cost201s.8The BID requires stafDMNf time ations June 30, 2019 ina
to the budget in going forward. With CityendiofngMusoper kegon took over downtothe wn
consolidation with the DDA , the DDA and the to the DDA , whi ch will manage BID.
man age men t. The admi nist rati ve fee will be paid
Board on July 27,
The 2021-2023 BID budget and work plan was approved by a vote of the BID
2020 The BID board vote results were:
2021 BID Budget Vote: recommendation approved 6-0
Chair Bob
Tarrant
VC Bruce
Lindstrom
John Riegler
Phyllis Watson-
Laudermill
Letter of Understanding
City of Muskegon DPW and
Muskegon Downtown Business Improvement District
This is a Letter of Understanding between the Muskegon Downtown Business Improvement District
(BID) and city of Muskegon Department of Public Works (city) concerning the snowplowing of
downtown sidewalks for the winter seasons from Nov. 15, 2020 to April 15, 2023. City and BID officials
will work together to provide superior snow removal services the most efficient, cost-effective way.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $45,000 ($9,000 per month)
as a retainer to provide the outlined services below weekdays Monday through Friday and weekend
services Friday and Saturday afternoons. Sunday and Holiday sidewalk services for the three years will
be requested on an “as needed” basis and billed by the city for time and materials.
Monthly costs and invoices will be sent to the city’s Downtown Development Authority manager as staff
of the BID and paid by the city Finance Department with BID funds to the DPW. Muskegon DPW will
provide the BID a monthly accounting of the downtown sidewalk activity and expenses, reports that will
be shared with BID board members.
Sidewalk snowplowing, salting (as needed) and snow pile removal (as needed) will be provided by the
city when fresh snow accumulations are 2 inches or greater measured at Third Street and West Western
Avenue daily each morning and afternoons each weekend. The goal with overnight snowfalls is to clear
the sidewalks by a
8 .m. the next morning starting along Western Avenue, if possible. The goal on Friday
and Saturday afternoons is to have the sidewalks on the main streets of Western, Clay, Morris, Second
and Third cleared by 4 p.m. or as needed. Sidewalk snowplowing services provided by the city on
Sundays and holidays will result in higher charges due to overtime and will be triggered by downtown
needs. Sidewalk snow clearing is more limited on Friday and Saturday afternoons, and Sundays and
holidays as outlined below.
The area of sidewalk snow removal services is shown on the attached maps.
Sidewalk Snow Removal for weekday mornings (Monday-Friday map)
- W. Western Avenue from Seventh Street to Pine Street
- W. Clay Avenue from Third Street to Pine Street.
- Webster Avenue from Third Street to Pine Street (north side only).
- Morris Street from Third Street to Terrace Street
- Seventh Street from W. Western Avenue to first alley
- Sixth Street from W. Western Avenue.to first alley
- Fourth Street from W. Western Avenue to Clay Avenue
- Third Street from the parking lot behind the Hume Building (at Morris) to Merrill Avenue
- Second Street from Morris Avenue to Webster Avenue
- First Street from Morris Avenue to Webster Avenue.
- Jefferson Street from W. Western Ave to Webster Avenue
- Terrace St. from Shoreline Drive to Webster Avenue
- Pine Street from W. Western Avenue to Webster Avenue
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
39 & W. Western Traffic Circle
- The cross walks in the traffic circle at 34 and Western should also be cleared
Sidewalk snow removal Friday-Saturday afternoons; Sundays/holidays on demand (weekend map)
- W. Western Avenue from Second Street to Seventh Street
- Morris Avenue, Second Street to Third Street
- Clay Ave. from Fourth Street to Second Street (north side only)
- Second Street from Morris Avenue to Clay Avenue
- Third Street from Morris Avenue to Merrill Avenue
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
39 & W. Western Traffic Circle
- The cross walks in the traffic circle at 3 and Western should also be cleared
Salting and snow pile removals
- — Salting of sidewalks and crosswalk entrances will be done when they are treacherous and
weather conditions for salting are favorable.
- Snow pile removal will be done when needed in coordination with piles from street plowing.
City DPW and the BID have the right to review this letter of understanding at the end of each season.
Issues concerning the sidewalk snow plowing services will be handled jointly by Dave Alexander, DDA
manager on behalf of the BID and city Public Works Director or a designee.
On behalf of the city Department of Public Works:
Date:
Frank Peterson, Muskegon city manager
On behalf of the Downtown Muskegon Business Improvement District:
Date:
Bob Tarrant, BID board chairman
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Letter of Understanding
City of Muskegon DPW and
Muskegon Downtown Business Improvement District
(((Alternate OPTION TWO))))
This is a Letter of Understanding between the Muskegon Downtown Business Improvement District
(BID) and city of Muskegon Department of Public Works (city) concerning the snowplowing of
downtown sidewalks for the winter seasons from Nov. 15, 2020 to April 15, 2023. City and BID officials
will work together to provide superior snow removal services the most efficient, cost-effective way.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $35,000 ($7,000 per month)
as a retainer to provide the outlined services below weekdays Monday through Friday, morning service.
Weekend services for Friday and Saturday afternoons, Sundays and Holidays will be requested on an “as
needed” basis for the winter 2020-2021 and billed by the city for time and materials that will vary on the
amount of snow and contracted overtime pay. The BID will be charged per occurrence with a typical
charge being around $600 per typical snowfall. Future weekend services will be renegotiated with the
passing of COVID-19 restrictions on downtown events and activities.
Monthly costs and invoices will be sent to the city’s Downtown Development Authority manager as staff
of the BID and paid by the city Finance Department with BID funds to the DPW. Muskegon DPW will
provide the BID a monthly accounting of the downtown sidewalk activity and expenses, reports that will
be shared with BID board members.
Sidewalk snowplowing, salting (as needed) and snow pile removal (as needed) will be provided by the
city when fresh snow accumulations are 2 inches or greater measured at Third Street and West Western
Avenue daily each morning. The goal with overnight snowfalls is to clear the sidewalks by a8 .m. the
next morning starting along Western Avenue, if possible. If demanded, the goal on Friday and Saturday
afternoons is to have the sidewalks on the main streets of Western, Clay, Morris, Second and Third
cleared by 4 p.m. or as needed and on Sundays by noon. Sidewalk snow clearing is more limited on
Friday and Saturday afternoons, and Sundays and holidays as outlined below.
The area of sidewalk snow removal services is shown on the attached maps.
Sidewalk Snow Removal for weekday mornings (Monday-Friday map)
- W. Western Avenue from Seventh Street to Pine Street
- W. Clay Avenue from Third Street to Pine Street.
- Webster Avenue from Third Street to Pine Street (north side only).
- Morris Street from Third Street to Terrace Street
- Seventh Street from W. Western Avenue to first alley
- Sixth Street from W. Western Avenue.to first alley
- Fourth Street from W. Western Avenue to Clay Avenue
- Third Street from the parking lot behind the Hume Building (at Morris) to Merrill Avenue
- Second Street from Morris Avenue to Webster Avenue
- First Street from Morris Avenue to Webster Avenue.
- Jefferson Street from W. Western Ave to Webster Avenue
- Terrace St. from Shoreline Drive to Webster Avenue
- Pine Street from W. Western Avenue to Webster Avenue
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
37 & W. Western Traffic Circle
- The cross walks in the traffic circle at 3% and Western should also be cleared
Sidewalk snow removal Friday-Saturday afternoons and Sundays/holidays on demand (weekend map)
- W. Western Avenue from Second Street to Seventh Street
- Morris Avenue, Second Street to Third Street
- Clay Ave. from Fourth Street to Second Street (north side only)
- Second Street from Morris Avenue to Clay Avenue
- Third Street from Morris Avenue to Merrill Avenue
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
37 & W. Western Traffic Circle
- The cross walks in the traffic circle at 3 and Western should also be cleared
Salting and snow pile removals
- Salting of sidewalks and crosswalk entrances will be done when they are treacherous and
weather conditions for salting are favorable.
- Snow pile removal will be done when needed in coordination with piles from street plowing.
City DPW and the BID have the right to review this letter of understanding at the end of each season.
Issues concerning the sidewalk snow plowing services will be handled jointly by Dave Alexander, DDA
manager on behalf of the BID and city Public Works Director or a designee.
On behalf of the city Department of Public Works:
Date:
Frank Peterson, Muskegon city manager
On behalf of the Downtown Muskegon Business Improvement District:
Date:
Bob Tarrant, BID board chairman
377 W. McMillan Rd.
—~ we
SUMMIT Muskegon, MI 49445
LAN CARE ¢ SNOW PLOWING we. Tel: 231-798-2932
Complete Outdoor Property Management Fax: 231-799-8140
info@summitlawncare.net
www.summitlawncare.net
Date: September 24, 2020
To: Dave Alexander Service Site: Same
Company: Downtown Muskegon Service Address:
Billing Address 380 W. Western Ave Service Address:
Billing Address Service City, State, Zip
City, State, ZIP Muskegon MI 49440 Site Contact:
Phone: 231-724-3180 Contact Phone:
Fax: Contract Start 11/15/2020
Email: dalexander@downtownmuskegon.org Contract End: 4/15/2023
Proposal: Snow & Ice Management 2020-23 Season (prices valid for 30 days)
Includes services drives
Snow Plowing 2020-2023 Seasons
Snow season dates: November 15, 2020 - April 15, 2023
Snow and Ice Control Services
Frequency Description Per
Per event services
Snow plowing and Shovel billed in 5 monthly installments
1.5"-2"
° of $1,110 reach beginning November 1 $ 5 550.00 | Total Seasonal I
15"-2" Ss hovel billed iin S monthly
ove walwalks s -- billed installments ofof $225
‘thly installments $ 1,400.00 |Total Seasonal
beginning November 1
Parking lot deicing per event $ 180.00 | Billed Per event
Services by request
Client approval | Loader for stacking snow or loading truck $ 150.00 |Hourly
Client approval [50 yard dump truck for hauling snow $ 85.00 |Hourly
Snow will be plowed at the discretion of Summit Lawn Care & Snow Plowing, Inc. Customer understands that if snowfalls exceed 5" trucks may
only plow throughways then return later to clear lots. We will make every effort to have snow removed before business hours; however, this
may not be possible if 2" of snow has not fallen before 4 am. When customer agrees to parking lot deicing as needed, deicing will occur at the
discretion of Summit Lawn Care & Snow Plowing, Inc. to designated areas when slippery and/or icy conditions warrant, regardless of snowfall
totals. If customer elects to have deicing agents applied at their request, customer understands that the service will occur the next time a truck
is in the area. If snow stacking or hauling is necessary, the customer will be notified for approval and will be charged at an hourly rate. If diesel
or gas prices go over $4.50 per gallon we may find it necessary to apply a fuel surcharge. Requests to return to clear entrances after city plows
may be counted as a full service visit. Snow clearing during extreme snow events of 8" or more ina 12-hour period may count as multiple visits.
Salt prices are based on 2020 pre-purchase prices negotiated by Summit Lawn Care & Snow Plowing with suppliers. In the event an unexpected
salt shortage occurs due to extreme weather demands or government salt seizure, customer may be notified regarding price increases. In the
event that salt prices decrease, customer may be notified of the price decrease.
Billing occurs once a month with an option to be billed twice a month. Payment terms are net 30 days. After 30 days a 10% late fee may be
imposed. Any additional services will be performed upon the request of the customer. Option for electronic billing is available. Please call our
office 231-798-2932 for additional service requests.
Snow contracts are accepted on a first-come, first-served basis. Availability is limited. A fax copy of the agreement is acceptable.
For multi-year contracts there will be a annual review in which both sides have the opportunity opt out if it is deemed necessary.
Summit Lawn Care & Snow Plowing, Inc.
A Michigan Company
Michael B. Weiler, President Authorized Signature Date
Integrity - Safety - Quality - Relationships - Teamwork - Profitability Paget
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Terrascape Architects Inc. E sti m ate
1254 Spring St.
Muskegon, MI 49442 Date Estimate #
10/2/2019 300
Name / Address
Muskegon Business Improvement District
Dave Alexander
Project
Description Qty Rate Total
Snowplowing of 1144 Third St. Lot . Covers entire 2019 Snow 2,500.00 2,500.00
season from November Ist 2019 to May Ist 2020
Shovel 144 Thire-St--Sidewalks_Includes-City Sidewalks-or 1,500-004 500.004
3rd, 2nd-and-Houston
Salting of 1144 Third St. Lot. Covers entire 2020 Snow season 1,900.00 1,900.00
from November Ist 2020 to May Ist 2020.
We appreciate the opportunity to serve you. ,
Total ~$5-900:007
CHRISTMAS CREATIONS BY BAILEY
AGREEMENT FOR CHRISTMAS DECORATING SERVICES
For the City of Muskegon on September 14, 2020
OVERVIEW
Christmas Creations by Bailey has been decorating communities across the Northern Midwest for the past forty-three
Christmas seasons. In fact, our company was started right in Downtown Muskegon as we decorated the buildings
and streets of old Western Avenue, and later the Muskegon Mall. We were delighted to bring the Christmas spirit
back to Downtown over the past four years as we decorated the BID district, Farmer's Market, Western Market and
multiple local businesses.
Our classical decorations feature fresh, locally grown pine and bright red handcrafted bows. Our goal is to inspire
nostalgia amongst the folks visiting Downtown Muskegon this holiday season and get them excited about the
renaissance of the area. We want to put people in the Christmas spirit and attract them to the local shops, venues
and eateries. We believe this proposal will accomplish just that.
Downtown BID District (Western Ave, Pine St, Third St, Sixth Street)
* Wrap 67 light poles along Western Ave with bright red ribbon, fresh pine garland and soft white LED lights
e Wrap 35 poles along Pine St., Sixth St. and Third St. with bright red ribbon and fresh pine garland
Cost per pole wilights: $110
Cost per pole w/o lights: $65
Total Cost: $9,645.00
Terms
e All decorations will be fully installed by November 16, 2020
e All decorations will be removed in mid-February 2021 (depends on weather conditions and health of greens)
e Payment due in full within 30 days of completion of installation
Added Benefits
Includes installation, removal and continued maintenance to decorations throughout the season
Upon signing, both parties agree to the terms and conditions of this agreement.
Authorized customer signature Date
Christmas Creations by Bailey Date
Customer billing information
Contact:
Phone:
Email:
Billing Address:
.
Proposal valid for up to 30 days from delivery. Total due will be invoiced and due within 30 days of invoice receipt.
WELCOME TO THE Onn MoS
Downtown Muskegon ( i >
Se 9
Social District sli
The Downtown Muskegon Social District provides common areas in the
downtown in which alcoholic beverages from participating
establishments can be carried and consumed. Downtown
establishments in conjunction with the City of Muskegon have created
this district to provide a year-round, festival atmosphere in
Downtown Muskegon.
The Downtown Muskegon Social District
operates year round, seven days a week
from 11 AM - 11 PM
ALCOHOL RULES
Those 21 years and older can purchase an alcoholic beverage in a
designated cup from a participating establishment and carry and consume
in the district’s common areas.
DMSD alcoholic beverages may not be taken outside of common area
boundaries marked by sidewalk signs.
Alcoholic beverages purchased at one establishment cannot be taken into
any other establishment.
DMSD cups are not reusable.
Outside alcoholic beverages may not be brought into the common areas.
Drink responsibly and have fun.
MUSKEGONDDA
DOWNTOWN DEVELOPMENT AUTHORITY
muskegon
BUSINESS IMPROVEMENT DISTRICT
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BUSINESS IMPROVEMENT DISTRICT
PURPOSE
vement District, designating the boundaries of the BID, and
Muskegon Business ImproImpro
Establish a Downtown own
establishing the Downt Muskegon Business vement District Board.
MECHANICS
ENABLING LAW: Michigan Act 120 of 1961 as amended through 2003
APPOINTED BY:
MEETING:
City Commission
p.m. at the Hines Building, 380 W. Western,
Every other month, fourth Tuesday,er4 traini
Muskegon, MI 49440 in the chamb ng room.
TERM: 3 Years
COMPOSITION
TYPE DESCRIPTION
A Assessed property owners or their representati ves.
B City management representative by statute .
CURRENT MEMBERS
(Staff Liaison — Frank Peterson)
TYPE NAME TERM EXP.
A Mike Hennessey 12/31/2020
A Bruce Lindstrom 42/31/2022
A Kathy Dennison 12/31/2021
A VACANT 42/31/2020
A VACANT 12/31/2021
A Bob Tarrant* 12/31/2022
A John Riegler 12/31/2021
A Phyllis Loudermill 42/31/2020
Frank Peterson Manager
B
(* Chairperson) (** Vice Chairperson)
16
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