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muskegon
BUSINESS IMPROVEMENT DISTRICT
Downtown Muskegon Business Improvement District
Meeting Agenda
Oct. 25, 2021
8 a.m.
In-person meeting
Muskegon City Hall
Conference Room 103
933 Terrace, Muskegon, Ml
1) Call to Order
2) Public Comment (on an agenda items)
3) Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting June 28, 2021
c) Acceptance of financial statements as of Sept. 30, 2021
4) New Business
a) 2022 BID budget and work plan
b) Social Sandbox cost overrun
c) BID-DPW 2021-22 sidewalk snow removal LOI
d) Midtown 2021-22 snow removal
e) Summit downtown snow removal agreement (information)
f) 2022 meeting schedule
g) Update on downtown developments (information)
5) Other Business
a) Next meeting Feb. 28, 2022 or the call of the chair.
6) Adjournment
20,ETXP.ONDIAURLSC97-V83546
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Expenditures
Asets
MOCFRBAUESILPKTNGY BID MUSKEGON DOWNTOWN - 297 Fund
jAMes07i:2caM.urs1k0be/eg2onUs0DB1::
10/20/2021 07:30 AM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: iw
peers, jessica rabe FROM 297-70803-5346 TO 297-70803-5346
PBe; Muskegon: TRANSACTIONS FROM 07/01/2021 TO 09/30/2021
Date INL Type Description Reference # Debits Credits Balance
Fund 297 DOWNTOWN MUSKEGON BID
Department 70803 DOWNTOHN MUSKEGON BID
07/01/2021 297-70803-5346 CONTRACTUAL SERVICES BEG. BALANCE 0.00
07/20/2021 AP INV _D.ALEXANDER:BEACH TROLLEY SPONSORSHI 10553 2,000.00 2,000.00
09/30/2021 297-70803-5346 END BALANCE 2,000.00 0.00 2,000.00
TOTAL FOR DEPARTMENT 70803 DOWNTOWN MUSKEGON BID 7 DU0+0T o700
TOTAL FOR FUND 297 DOWNTOWN MUSKEGON BID 2,000.00 2,000.00
GRAND TOTALS: 2,000.00 2,000.00
10/20/2021 07:38 AM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: i
Users Je8s tea snee FROM 297-00000-1101 TO 297-00000-1101
DB: Muskegon TRANSACTIONS FROM 01/01/2021 TO 09/30/2021
Date JNL Type Description Reference # Debits Credits Balance
Fund 297 DOWNTOWN MUSKEGON BID
Department 00000
01/01/2021 297-00000-1101 CASH IN BANK BEG. BALANCE 77,442.76
01/22/2021 CD CHK Check: 10 541883 541883 300.00 77,142.76
01/22/2021 CD CHK Check: 10 541938 541938 2,615.00 74,527.16
01/31/2021 Gd JE —« INTEREST ON INVESTMENTS 6909 31.66 74,559.42
02/12/2021 CD CHK Check: 10 542049 542049 2,200.00 72,359.42
02/26/2021 CD CHK Check: 10 542135 542135 3,735.00 68, 624,42
02/28/2021 GJ JE INTEREST ON INVESTMENTS 6910 29.83 68, 654.25
03/12/2021 CD CHK Check: 10 542148 542148 7,000.00 61, 654.25
03/12/2021 CD CHK Check: 10 542200 542200 4,215.09 57,439.25
03/23/2021 CR -RCPT Special Assessments 03/23/2021 418.18 57,857.43
03/29/2021 GJ JE 2020 BID PAYOUT TO CITY 6629 98,351.35 156,208.78
03/31/2021 Gd = JE “INTEREST ON INVESTMENTS 6912 46.85 156,255.63
04/23/2021 CD CHK Check: 10 542362 542362 75.00 156,180.63
04/30/2021 GJ JE “INTEREST ON INVESTMENTS 6913 65.09 156,245.72
05/17/2021 CD CHK Check: 10 24309 24309(B) 35.00 156,210.72
05/31/2021 GJ JE _—sINTEREST ON INVESTMENTS 6949 65.10 156,275.82
06/25/2021 CD CHK Check: 10 542605 542605 2,000.00 154,275.82
06/30/2021 GJ JE TO RECORD BID PYMT TO CITY FOR SNOW 6878 35,000.00 119,275.82
06/30/2021 GJ JE SUMMER 2020 BID SERVICES 6915 2,884.72 116,391.10
06/30/2021 GJ JE =~ DIST OF FUNDS FROM 2019 SETTLEMENT 7044 16,537.02 132,928.12
06/30/2021 GJ JE ‘INTEREST ON INVESTMENTS 7113 60.25 132, 988.37
07/01/2021 2021-22 Fiscal Year Begin 132, 988.37
07/30/2021 CD CHK Check: 10 24898 24898 (A) 2,000.00 130,988.37
09/30/2021 297-00000-1101 END BALANCE 115,605.33 62,059.72 130, 988.37
TOTAL FOR DEPARTMENT 00000 TI5,
605, 33 SZ, USTT
TOTAL FOR FUND 297 DOWNTOWN MUSKEGON BID 115,605.33 62,059.72 130, 988.37
GRAND TOTALS: 115, 605.33 62,059.72 130, 988.37
Muskegon Downtown Business Improvement District
Agenda item A for 10-25-21
2022 BID budget and work plan
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to approve a 2022 budget and work plan.
Background: The three-year BID renewal set the revenues and planned expenditures for 2021,
2022 and 2023. The BID area was reduced which reduced revenues and areas of service. The
result was the BID would only handle sidewalk snow removal, limited parking lot snow removal,
summer landscaping and downtown administration.
Staff comments: The BID fund balance has grown to an estimated $83,536 as of the end of
2021, being built since the first BID budget in 2016. Going into 2023, the BID will have to again
grapple with another renewal and eventually what do to with the unexpended funds.
Staff recommendation: To approve the recommended 2022 BID budget and work plan.
Suggested motion: | move to approve the 2022 BID budget and work plan.
Downtown Muskegon Business Improvement District
Budget Recommendation & Explanation
Date: Oct. 25, 2021
To: Downtown Muskegon Business Improvement District Board
From: Dave Alexander, downtown manager
Budget Recommendation:
This is a proposed sixth-year budget for the Downtown Muskegon Business Improvement
District for 2021-2023 Based on a two tier assessment where “Class A” Properties pay $0.08/sf
annual and “Class B” Properties pay $0.04/sf annual the Downtown Muskegon BID can expect
to generate $113,681 during 2021.
Proposed 2022 BID budget
2021 BID Estimated Fund Balance $83,536
2022 Estimated Revenues $114,888
2022 Expenditures
Snow removal ($65,000)
Landscaping ($30,000)
Marketing, promotion, events ($0)
Streetscape ($0)
Administration ($17,000)
Contingency ($2,888)
Total ($114,888)
Estimated Fund Balance Dec. 31, 2022 $83,536
Budget Note:
The BID Board in 2019 appointed the Muskegon Downtown Development Authority as staff and
managers of the BID. A Letter of Understanding between the BID and DDA board was signed,
having the budget and general spending categories established by the BID Board and work
plans carried out by DDA staff of the city of Muskegon. The administrative fee of $17,000 per
year is budgeted.
All unused funds go to cash reserves in fund balance.
Budget Explanation:
Snow removal: The BID’s largest line item is dedicated to snowplowing and salt application
along sidewalks within the BID where the majority of the Class A properties are located along
portions of W. Western Ave., Clay Ave., Morris Ave., Terrace St., Jefferson St., Pine St., 18, 274,
37, 6" & 7" Streets. Funds will also be used to clear parking areas which are generally used by
the public - specifically the two lots between 2" and 3 Streets accessed off of Morris Ave and
a lot along Third Street in the Midtown business district. With fund balance for snow removal
and a reduced district footprint, the BID Board will attempt to expand the snow removal services
in the high publicly trafficked areas of the district for weekend and holiday events as the budget
allows for 2021 and beyond. Snow removal services have been provided by a combination of
the city of Muskegon’s Public Works Department and a private contractor.
Landscaping: The Downtown Muskegon BID in 2017 contracted with city of Muskegon Public
Works Department to provide a high level of landscaping service after seeking bids from private
contractors City DPW crews have been providing summer landscaping services ever since.
Summer landscaping includes the wedding and fertilization of common areas throughout the
BID (grass cutting is done by the city). This line item also includes the planting and maintenance
of flower planters throughout the BID and the flowers and maintenance provided by a private
contractor. Fall clean-up will consist of removal of leaves from the BID district and preparation of
the planning beds for the winter. The reduction in the footprint of the BID will not reduce the
amount of landscape work.
Marketing, promotion, events: The BID will no longer provide resources for marketing,
promotion and events, leaving those services up to the DDA or other groups.
Streetscape: The BID will no longer provide resources for the broad streetscape category,
leaving those services up to the DDA or other groups.
Administration: The administrative fee will be paid to the DDA, which will manage the BID and
provide overall downtown management.
Muskegon Downtown Business Improvement District
Agenda item B for 10-25-21
Additional Funds for the Social Sandbox
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to increase its $4,000 authorized support for
the downtown Social Sandbox to a total of $5,202.
Background: The DDA and Business Improvement District each committed to $4,000 to building
the public gathering space at Second and Western in conjunction with the property owners
Downtown Muskegon Development Corp., Burl & Sprig, the chamber and the city. Volunteers
led by B&S constructed the Social Sandbox and the elements remain city property for potential
future use in other downtown vacant lots. The Social Sandbox was launched in early summer
and has been a huge success in the Downtown Muskegon Social District. It is expected that the
improvements will remain in place through the summer of 2022.
Staff comments: The actual costs came to $10,404 instead of $8,000. Staff is asking the DDA
and BID to split the overage.
Staff recommendation: To authorize an additional $1,202 for materials for the Social Sandbox.
Suggested motion: | move to authorize staff to reimburse an additional $1,202 in costs for the
materials for the Social Sandbox.
West Michigan Rum Company INVOICE
D/B/A Burl and Sprig
2788 McCracken
Norton Shores, MI 49441 INVOICE # DATE
Phone: 231-246-4488 1005 10/12/2021
BILLTO ° CUSTOMER ID TERMS
City of Muskegon N15
Business Improvement District
Attn: Dave Alexander
380 W. Western Ave.
Suite 202
Muskegon, MI 49440
DESCRIPTION QTy UNIT PRICE AMOUNT
Sandbox Improvements - Balance | 1 | 1,202.26 | 1,202.26
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Thank you for your business!
If you have any questions about this invoice, please contact
[Name, Phone, email@address.com]
Charinen, 23l- ede ~ dd ee
account ing @umkum.Com
Muskegon Downtown Business Improvement District
Agenda item D for 10-25-21
Update City DPW-BID agreement for sidewalk snow removal for 2021-22
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to approve the 2021-22 sidewalk snow removal
agreement with the City of Muskegon Department of Public works for an overall cost $43,145.
Background: The BID and city DPW has a three-year agreement for sidewalk snow removal
through April 2023. The updated agreement includes a 5 percent overall increase and an
increase in additional service for Friday and Saturday afternoons for the weekend areas to be
cleared. Sunday and holidays remain on an “as needed” basis. That amounts to an additional
two “days” of more limited weekend service for an additional $6,394.
Staff comments: DPW Director Leo Evans and BID board chair Bob Tarrant have agreed to the
updated Letter of Understanding for 2021-22. Also, the city has added snow melt systems for
the plaza in front of the new convention center and the city-foundation-college the sidewalks
around the Frauenthal Center and the MCC downtown center, that will improve winter
conditions busy downtown locations.
Staff recommendation: To approve the updated DPW-BID Letter of Understanding for sidewalk
snow removal for 2021-22 winter.
Suggested motion: | move to approve the updated DPW-BID Letter of Understanding for
sidewalk snow removal for the 2021-22 winter.
Letter of Understanding
City of Muskegon DPW and Muskegon downtown Business Improvement District
2021-22 winter update
This is an update of the Letter of Understanding between the Muskegon downtown Business
Improvement District (BID) and city of Muskegon Department of Public Works (city) concerning the
snowplowing of downtown sidewalks for the winter seasons from Nov. 15, 2020 to April 15, 2023. This
letter updates the price of the service BID will pay to the city and updates a new protocol for Friday and
Saturday afternoon service.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $43,145 ($8,629 per
month) as a retainer to provide the outlined services below for Monday through Saturday. Monday
through Friday will be done for week day service as outlined in the agreement. Friday and Saturday
afternoon will be done for weekend service as outlined in the agreement. Sunday and holiday sidewalk
services will be requested by the BID on an “as needed” basis and billed by the city for time and
materials.
On behalf of the city Department of Public Works:
Date:
Frank Peterson, Muskegon city manager
On behalf of the downtown Muskegon Business Improvement District:
Date:
Bob Tarrant, BID board chairman
Letter of Understanding
City of Muskegon DPW and
Muskegon Downtown Business Improvement District
This is a Letter of Understanding between the Muskegon Downtown Business Improvement District
(BID) and city of Muskegon Department of Public Works (city) concerning the snowplowing of
downtown sidewalks for the winter seasons from Nov. 15, 2020 to April 15, 2023. City and BID officials
will work together to provide superior snow removal services the most efficient, cost-effective Way.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $35,000 ($7,000 per month)
as a retainer
to provide the outlined services below weekdays Monday through Friday, morning service.
Weekend services for Friday and Saturday afternoons, Sundays and Holidays will be requested on an
“as
needed” basis for the winter 2020-2021 and billed by the city for time and materials that will vary on the
amount of snow and contracted overtime pay. The BID will be charged per occurrence with a typical
charge being around $600 per typical snowfall. Future weekend services will be renegotiated with the
passing of COVID-19 restrictions on downtown events and activities.
Monthly costs and invoices will be sent to the city’s Downtown Development Authority manager as staff
of the BID and paid by the city Finance Department with BID funds to the DPW. Muskegon DPW will
provide the BID a monthly accounting of the downtown sidewalk activity and expenses, reports that will
be shared with BID board members.
Sidewalk snowplowing, salting (as needed) and snow pile removal (as needed) will be provided by the
city when fresh snow accumulations are 2 inches or greater measured at Third Street and West Western
Avenue daily each morning. The goal with overnight snowfalls is to clear the sidewalks by a.m.
8 the
next morning starting along Western Avenue, if possible. If demanded, the goal on Friday and Saturday
afternoons is to have the sidewalks on the main streets of Western, Clay, Morris, Second and Third
cleared by 4 p.m. or as needed and on Sundays by noon. Sidewalk snow clearing is more limited on
Friday and Saturday afternoons, and Sundays and holidays as outlined below.
The area of sidewalk snow removal services is shown on the attached maps.
Sidewalk Snow Removal for weekday mornings (Monday-Friday map)
- W. Western Avenue from Seventh Street to Pine Street
- W. Clay Avenue from Third Street to Pine Street.
- Webster Avenue from Third Street to Pine Street (north side only).
- Morris Street from Third Street to Terrace Street
- Seventh Street from W. Western Avenue to first alley
- Sixth Street from W. Western Avenue.to first alley
- Fourth Street from W. Western Avenue to Clay Avenue
- Third Street from the parking lot behind the Hume Building (at Morris) to Merrill Avenue
- Second Street from Morris Avenue to Webster Avenue
- First Street from Morris Avenue to Webster Avenue.
- Jefferson Street from W. Western Ave to Webster Avenue
- Terrace St. from Shoreline Drive to Webster Avenue
- Pine Street from W. Western Avenue to Webster Avenue
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
3 & W. Western Traffic Circle
- The cross walks in the traffic circle at 34 and Western should also be cleared
Sidewalk snow removal Friday-Saturday afternoons and Sundays/holidays on demand (weekend map)
- W. Western Avenue from Second Street to Seventh Street
- Morris Avenue, Second Street to Third Street
- Clay Ave. from Fourth Street to Second Street (north side only)
- Second Street from Morris Avenue to Clay Avenue
- Third Street from Morris Avenue to Merrill Avenue
Sidewalk Street Crossings
- All efforts should be made to keep sidewalk entrances to streets clear
39 & W. Western Traffic Circle
- The cross walks in the traffic circle at 34 and Western should also be cleared
Salting and snow pile removals
- Salting of sidewalks and crosswalk entrances will be done when they are treacherous and
weather conditions for salting are favorable.
- Snow pile removal will be done when needed in coordination with piles from street plowing.
City DPW and the BID have the right to review this letter of understanding at the end of each season.
Issues concerning the sidewalk snow plowing services will be handled jointly by Dave Alexander, DDA
manager on behalf of the BID and city Public Works Director or a designee.
On ets
of the our Department of Public Works:
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Date: _|
Frank Peterson, Muskegon city manager
On behalf of the Downtown Muskegon Business Improvement District:
KCLesi fe Jers ates fz [rr%
Bob Tarrant, BID board chairman
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Muskegon Downtown Business Improvement District
Agenda item D for 10-25-21
Midtown 2021-22 snow removal
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to approve the 2021-22 snow removal
agreement with Terrascape Architects to plow the parking lot at 1144 Third.
Background: The BID has supported Midtown businesses with snow removal services at 1144
Third, the private property of Brad Martell, who has agreed with local businesses to allow them
to have customer parking in his lot.
Staff comments: Terrascape Architects has provided the Midtown service the past three
winters. The seasonal cost of $4,400 is the same as the BID paid last winter.
Staff recommendation: To approve the Terrascape Architects proposal for parking lot snow
removal for 1144 Third for the 2021-22 winter.
Suggested motion: | move to approve the Terrascape Architects proposal for parking lot snow
removal for 1144 Third for the 2021-22 winter.
Terrascape Architects Inc.
Estimate
1254 Spring St.
Muskegon, MI 49442 Date Estimate #
10/13/2021 300
Name / Address
Muskegon Business Improvement District
Dave Alexander
Project
Description Qty Rate Total
Snowplowing of 1144 Third St. Lot . Covers entire 2019 Snow 2,500.00 2,500.00
season from November Ist 2021 to May Ist 2022
Salting of 1144 Third St. Lot. Covers entire 2020 Snow season 1,900.00 1,900.00
from November Ist 2021 to May Ist 2022.
We appreciate the opportunity to serve you.
Total $4,400.00
cil 377 W. McMillan Rd
SUMMIT Muskegon, MI 49445
LUN CARE Ff SNA PLOWING 60, Tel: 231-798-2932
Complete Outdoor Property Management Fax: 231-799-8140
info@summitlawncare.net
www.summitlawncare.net
Date: September 24, 2020
Company: Dewntowrtviuskegon Musdr<s on Axl Service Address:
To: Dave Alexander ; : Service Site: Same
Billing Address 380 W. Western Ave Service Address:
Billing Address Service City, State, Zip
City, State, ZIP Muskegon MI 49440 Site Contact:
Phone: 231-724-3180 Contact Phone:
Fax: Contract Start 11/15/2020
Email: dalexander@downtownmuskegon.org Contract End: 4/15/2023
Proposal: Snow & Ice Management 2020-23 Season (prices valid for 30 days)
Includes services drives
Snow Plowing 2020-2023 Seasons
Snow season dates: November 15, 2020 - April 15, 2023
Snow and Ice Control Services
Frequency Description
Per event services
non Snow plowing and Shovel billed in 5 monthly installments
be of $1,110 reach beginning November 1 $ $,550.00 |Total Seasonal
1s"-2" Shovel ove walwalks illed in
- billed i 5 monthly
ly installments
i I ofif $: $225 $ 1,400.00 |Total Seasonal
beginning November 1
Parking lot deicing per event $ 180.00 | Billed Per event
Services by request
Client approval _|Loader for stacking snow or loading truck $ 150.00 |Hourly
Client approval {50 yard dump truck for hauling snow $ 85.00 | Hourly
Snow will be plowed at the discretion of Summit Lawn Care & Snow Plowing, Inc. Customer understands that if snowfalls exceed S" trucks may
only plow thraughways then return later to clear lots. We will make every effort to have snow removed before business hours; however, this
may not be possible if 2" of snow has not fallen before 4 am. When customer agrees to parking lot deicing as needed, deicing will occur at the
discretion of Summit Lawn Care & Snow Plowing, Inc. to designated areas when slippery and/or icy conditions warrant, regardless of snowfall
totals. If customer elects to have deicing agents applied at their request, customer understands that the service will occur the next time a truck
is in the area. If snow stacking or hauling is necessary, the customer will be notified for approval and will be charged at an hourly rate. If diesel
or gas prices go over $4.50 per gallon we may find it necessary to apply a fuel surcharge. Requests to return to clear entrances after city plows
may be counted as a full service visit. Snow clearing during extreme snow events of 8" or more in a 12-hour period may count as multiple visits.
Salt prices are based on 2020 pre-purchase prices negotiated by Summit Lawn Care & Snow Plowing with suppliers. In the event an unexpected
salt shortage occurs due to extreme weather demands or government salt seizure, customer may be notified regarding price increases. In the
event that salt prices decrease, customer may be notified of the price decrease.
Billing occurs once a month with an option to be billed twice a month. Payment terms are net 30 days. After 30 days a 10% late fee may be
imposed. Any additional services will be performed upon the request of the customer. Option for electronic billing is available. Please call our
office 231-798-2932 for additional service requests
Snow contracts are accepted on a first-come, first-served basis. Availability is limited. A fax copy of the agreement is acceptable
For multi-year contracts there will be a annual review in which both sides have the opportunity opt out if it is deemed necessary.
Summit Lawn Care & Snow Plowing, Inc.
A Michigan Company
Michael B. Weiler, President Uxuthorized{ ignature Date
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Integrity - Safety - Quality - Relationships - Teamwork - Profitability Pagel
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NOTICE
CITY OF MUSKEGON
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD MEETINGS
2022
Downtown Business Improvement District Board has tentatively set its meetings for
2022.
Meetings will be the fourth Monday of the month at 8 a.m. Meetings will be February 24,
May 23, and October 24, 2022.
The Downtown Business Improvement District meets at 8:00 a.m. in room 103 of
Muskegon City Hall, 933 Terrace, Muskegon, MI 49440. All meetings are open to the
public.
Date: Oct. 25, 2021
AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETINGS OF
THE CITY OF MUSKEGON AND ANY OF ITS COMMITTEES OR
SUBCOMMITTEES
The City of Muskegon will provide necessary reasonable auxiliary aids and services,
such as signers for the hearing impaired and audio tapes of printed materials being
considered at the meeting, to individuals with disabilities who want to attend the meeting
with twenty-four (24) hours notice to the City of Muskegon. Individuals with disabilities
requiring auxiliary aids or services should contact the City of Muskegon by writing or
calling the following:
Ann Marie Meisch, MMC
City Clerk
933 Terrace Street, Muskegon, MI 49440
(231) 724-6705
Downtown Muskegon Developments
Summer/Fall 2021
880 First
Ten21 Apartments
Samaritas senior housing
1144 Third, Midtown
City-owned, Catholic Social Services building, Midtown
Harbor 31
Adelaide Pointe
Hartshorn Village
Muskegon Museumof Art expansion
Great Lakes (Third Street) Wharf
Shoreline Drive lane reduction
Harris downtown restaurants
Pigeon Hill, Western Avenue
Leonard Il
Lakeview Lofts II
Hackley Square/Center
Core Development/Former Huntington Bank Tower
Foundry Square
Urban, near downtown affordable housing (ARPA)
Sign up for City of Muskegon Emails