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Downtown Muskegon Business Improvement District
Special Meeting Agenda
Oct. 31, 2022
8 a.m .
Muskegon City Hall
Conference Room 103
933 Terrace, Muskegon, Ml
1) Call to Order
2) Public Comment (on an agenda items)
3) Consent Agenda (action needed)
a) Approval of Agenda
b) Approval of Minutes from the meeting Feb. 22, 2022 and special meeting July 18,
2022
c) Acceptance of financial statements as of Sept. 30, 2022
4) New Business
a) Review of downtown landscaping since special meeting in July (discussion)
b) BID-DPW snow 2022-23 LOU (action needed)
c) BID-Terrascape snow agreement 2022-23 (action needed)
d) Review of BID snow agreement with Summit (information)
e) Review of DPW's draft landscaping RFB for downtown (information)
f) Approval of 2023 BID budget and work plan (action needed)
g) Discussion of the Bl D's future and sustainable plan for downtown services
h) Michigan Downtown Association social event, Nov. 3, 5:30 p.m. (information)
5) Other Business
a) Next meeting Feb. 27, 2023 or the call of the chair.
6) Adjournment
Downtown Muskegon Business Improvement District
July 18, 2022
Special Meeting Minutes
Muskegon City Hall
933 Terrace St, Muskegon, Ml 49440
1. Call to Order: 4:00 pm
2. Public Comment: None
3. New Business
a. Request for additional funds for summer downtown maintenance
Staff is asking the BID board to release funds from its fund balance to augment
the $26,500 already approved for downtown landscaping.
Background: Please see financial statement, DPW-BID letter of understanding on
2022 landscaping, Barry's 2022 downtown planter agreement and a staff memo.
Staff comments: A financial statement from June 30, 2022 shows the BID has
$170,241 in the bank on account with the city. That does not include payments
owed city DPW for winter sidewalk snow removal ($43,145 plus up to $6,000 for
pet friendly de-icing materials) and for this summer's landscaping ($26,500).
That would bring the BID bank to $94,596. Going into this next winter the BID
would pay about $20,000 in snow removal by the end of the calendar year. That
would give the BID $74,596 in fund balance as it enters 2023, the last of its
current three-year special assessment. Staff estimates that the additional
downtown work by DPW and/or private contractors would cost $30,000.
b. Staff preparation for bidding of downtown landscaping for 2023 (Info)
Staff presented a Letter of Understanding between the City of Muskegon and the
Downtown BID concerning landscaping in downtown Muskegon for the spring,
summer, and fall of 2022. The City will perform work on a time and material
basis not to exceed $26,500. This includes maintenance of new landscape areas
in Midtown along 3 rd Street from Muskegon to Merrill Avenues. The scope of
work includes: Lawn Fertilization/Weed Control, Spring Clean Up, Hardwood
Mulch Installation & Bed Prep, Trimming and Pruning, and Fall Cleanup.
4. Other Business
a. Next meeting September 26, 2022 or the call of the chair.
5. Adjournment
5:15 pm
No Objection
Minutes produced and submitted by Samantha Pulos, Administrative Assistant, Development Services, City of Muskegon.
Downtown Muskegon Business Improvement District
February 28, 2022
Regular Meeting Minutes
Muskegon City Hall
933 Terrace St, Muskegon, Ml 49440
1. Call to Order: 8:00 am
2. Public Comment: None
3. Consent Agenda
a. Approval of Agenda
b. Approval of Minutes (October 25, 2021}
c. Acceptance of Financial Statements as of January 31, 2022.
Motion to approve the consent agenda: Andy Maciejewski
Support: Bruce Lindstrom
All voted in favor.
4. New Business
a. Staff is asking the BID board to authorize additional spending on pet-friendly de-
icing for downtown sidewalks. BID board members were told of the complaints -
the first in six years - of dog walkers having their pet's paws bleeding from what
owners think is salt treatment of downtown sidewalks this winter. DPW has found
a pet-friendly material and it is twice the cost of what was being applied. The
switch was made in late January and the BID is being asked to cover the
additional cost anticipated, not to exceed $6.000.
Motion to approve: Kiel Reid
Support: Jaime Charron
All voted in favor.
b. Staff is asking the BID board to consider a landscaping services letter of intent
with the city Department of Public Works for the summer 2022. The BID has
purchased city DPW services since 2017 after requesting private sector quotes.
The BID board at the time used DPW based on cost and quality of work.
Downtown has looked beautiful ever since. DPW Director Leo Evans would like
the BID to consider going out for private landscaping service going forward so
city staff can put more effort into some neglected city parks. Director Evans is
willing to provide landscaping services this summer but wants to explore moving
away from providing that service. Director Evans is not looking to shed the
winter sidewalk snow removal work.
Motion to approve: Kiel Reid
Support: Jaime Charron
All voted in favor.
c. Staff is asking the BID board to consider a planter agreement with Barry's
Flowers for the summer 2022. The BID has received exceptional service from
Barry's for the 72 downtown planters for the past nearly half dozen years. The
2022 quote is for $15,750 for planter preparation, flowers, weekly maintenance
including water and fertilizer and year end removal of plants. The quote is a five
percent increase over 2021.
Motion to approve: Bruce Lindstrom
Support: Andy Maciejewski
All voted in favor.
d. Staff is requesting the BID to partner with the Muskegon Downtown
Development Authority to host a social event during the Michigan Downtown
Association annual conference at the VanDyk Mortgage Convention Center Nov.
3-4. Downtown Muskegon has been an active member of the Michigan
Downtown Association since redevelopment of the downtown after the removal
of the Muskegon Mall. The last time the MDA has meet in Muskegon was prior
to 2015. The city has plenty to show off since then. The annual conference will
bring 125 downtown professionals and board members to Muskegon with an
estimated more than 50 room nights. The host downtown usually provides a
social gathering the Thursday evening of the conference. Staff has secured the
lobby of the Freaunthal Theater for a social gathering with cash bar Thursday
Nov. 3 from 5-7 p.m. The cost of the rental and food is not expected to exceed
$3,000.
Motion to approve: Kiel Reid
Support: Bruce Lindstrom
All voted in favor.
e. The current three-year BID special assessment will end Dec. 31, 2023. It is time
to begin discussing the BID's future beyond 2023.The BID funds sidewalk snow
removal, parking lot snow removal, summer landscaping services, planter
services and supports downtown management. How will these and other critical
downtown services be funded in the future? lfthe BID is to be extended beyond
2023, decisions will have to be made by June 2023 to allow for the BID special
assessment process to conclude by Oct. 31, 2023. Staff projects more than
$86,000 in fund balance at the end of the 2022 calendar year. If not going
forward, the BID will have to determine the expenditure of any unexpended
funds.
5. Other Business
a. Next meeting May 23, 2022 or the call of the chair.
6. Adjournment
9:07 am
No Objection
Minutes produced and submitted by Samantha Pulos, Administrative Assistant, Development Services, City of Muskegon.
Muskegon Downtown Business Improvement District
Agenda item A for 10-31-22
Financial statement as of 9-30-22
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to review and accept the BID financial
statement as of Sept. 30, 2022.
Background: The last statement from the July special meeting ended June 30, 2022 and showed
fund balance of $170,241. City Finance Department went back and posted last fiscal year
entries that included last winter's snow payment to DPW that came in about $8,000 less than
expected.
Staff comments: A financial statement from June 30, 2022 now shows the BID had $135,441 in
the bank, on account with the city. That does not include payments owed city for this summer's
landscaping ($26,500). That would bring the BID bank to $108,941. Going into this next winter
the BID would pay about $20,000 in snow removal by the end of the calendar year. With
$135,819 at end of September, that would give the BID roughly $88,941 in fund balance as it
enters 2023, the last of its current three-year special assessment.
Staff recommendation: To accept the BID financial statement as of Sept 30, 2022.
Suggested motion: I move to accept the Downtown Muskegon Business Improvement District
financial statement as of Sept. 30, 2022.
10/24/2022 05:03 PM GL ACTIVITY REPORT FOR CITY OF MUSKEGON Page: 1/1
User: GRANT FROM 287-000-001 TO 287-000-001
DB: Muskegon
TRANSACTIONS FROM 07/01/2021 TO 06/30/2022
Date JNL 'l'ype Description Reference II Debits Credits Balance
Fund 287 DOWNTOl'IN MUSKEGON BID
Department 000
07/01/2021 287-000-001 CASH IN BANK BEG. BALANCE 132,988.37
07/30/2021 CD CHK Check: 10 24898 24898 (A) 2,000.00 130,988.37
07/31/2021 GJ JE INTEREST ON INVESTMENTS 7464 55.00 131,043.37
08/31/2021 GJ JE INTEREST ON INVE:STMENTS 7465 54.60 131,097.97
09/30/2021 GJ JE INTERES'l' ON INVESTMENTS 7467 54.59 131,152.56
10/08/2021 CD CHK Check: 10 543357 543357 4,000.00 127,152.56
10/26/2021 CR RCPT Special Assessments 10/26/2021 3,972.68 131,125.24
10/29/2021 CD CHK Check: 10 25798 25798 (A) 1,202.26 129,922.98
10/31/2021 GJ JE INTERES1' ON INVESTMENTS 7505 54.39 129,977.37
11/01/2021 GJ JE RECORD SPRING/SUMMER WESTERN AVE cos 7319 20,239.06 109,738.31
11/26/2021 CD CHK Check: 10 543578 543578 1,335.00 108,403.31
11/30/2021 GJ JE INTEREST ON INVES'l'MENTS 7556 49.66 108,452.97
12/13/2021 CR RCPT Special Assessments 12/13/2021 662 .11 109,115.08
12/21/2021 CR RCP1' Special Assessments 12/21/2021 97 5. 7 4 110,090.82
12/31/2021 GJ JE INTEREST ON INVESTMENTS 7557 4 5. 51 110,136.33
01/14/2022 CD CHK Check: 10 543794 543794 560.00 109,576.33
01/28/2022 CD CHK Check: 10 543861 543861 2,455.00 107,121.33
01/28/2022 CD CHK Check: 10 543864 543864 4,400.00 102,721.33
01/31/2022 GJ JE INTEREST ON INVESTMENTS 7637 44.35 102,765.68
02/09/2022 CR RCPT Special Assessments 02/09/2022 801.51 103,567.19
02/18/2022 CD CHK Check: 10 26789 26789(A) 73. 90 103,493.29
02/25/2022 CD CHK Check: 10 543991 543991 3,895.00 99,598.29
02/28/2022 GJ JE INTERES'l' ON INVESTMENTS 7727 42.16 99,640.45
03/08/2022 CR RCPT Special Assessments 03/08/2022 100.90 99,741.35
03/11/2022 CD CHK Check: 10 544014 544014 7,750.00 91,991.35
03/31/2022 GJ JE INTEREST ON INVESTMENTS 7792 39.92 92,031.27
04/19/2022 GJ JE 2021 BID PAYOUT TO CITY 7776 97,908.56 189,939.83
04/22/2022 CD CHK Check: 10 544202 544202 6,000.00 183,939.83
04/30/2022 GJ JE INTEREST ON INVESTMENTS 8071 57. 49 183,997.32
04/30/2022 GJ JE INTEREST ON INVESTMENTS 8146 57.49 184,054.81
04/30/2022 GJ JE TO REVERSE MANUAL JOURNAL ENTRY: 807 8147 57.49 183,997.32
05/23/2022 GJ JE ADMIN FEES FOR BID REIM TO DOA 7860 17,000.00 166,997.32
05/31/2022 GJ JE INTEREST ON INVESTMENTS 8076 7 3 .12 167,070.44
05/31/2022 GJ JE INTEREST ON INVESTMENTS 8142 73.12 167,143.56
05/31/2022 GJ JE TO REVERSE MANUAL JOURNAL Et1TRY: 807 8143 73.12 167,070.44
06/01/2022 CR RCPT Special Assessments 06/01/2022 1,742.40 168,812.84
06/13/2022 CD CHK Check: 10 28129 28129(E) 3,000.00 165,812.84
06/24/2022 CD
06/30/2022 GJ
CHK
JE
Check: 10 544547
DIST OF FUNDS FROM 2021 SETTLEMENT
544547
7994 11,028.77
. 6,470.00 159,342.84
170,371.61
06/30/2022 GJ JE INTEREST ON INVESTMENTS 8096 70.30 170,441.91
06/30/2022 GJ JE INTEREST ON INVESTMENTS 8144 70.30 170,512.21
06/30/2022 GJ JE TO REVERSE MANUAL JOURNAL ENTRY: 809 8145 70. 30 170,441.91
06/30/2022 GJ JE TO RECORD BID PYMT TO CITY FOR SNOW 8169 35,000.00 135,441.91
06/30/2022 287-000-001 END BALANCE 118,034.67 115,581.13 135,441.91
TOTAL FOR DEPARTMENT 000 II8,03L67 I!5,50I.I3
TOTAL FOR FUND 287 DOWNTO\·/N MUSKEGON BID 118,034.67 115,581.13 135,441.91
10/24/2022 05:03 PM GL ACTIVITY REPORT r'OR CITY OF MUSKEGON Page: 1/1
User: GRANT FROM 287-000-001 TO 287-000-001
IJB: Muskegon TRANSACTIONS FROM 07/01/2022 TO 09/30/2022
Date JNL Type Description Reference II Debits Credits Balance
E'und 287 DOi'INTO\"IN MUSK!':GON BID
Department 000
07/01/2022 287-000-001 CASH IN BANK BF.G. BALANCE 135,441.91
07/06/2022 CR RCPT Special Assessments 07/06/2022 766.66 136,208.57
07/11/2022 CD C!IK Check: 10 28437 2843'/(E) 2,000.00 134,208.57
07/25/2022 CD CHK Check: 10 28594 28594(E) 2,500.00 131,708.57
07/31/2022 GJ JE INTEREST ON INVESTMENTS 8352 55.66 131,764.23
08/31/2022 GJ JE INTEREST ON INVES'l'MENTS 8354 54.90 131,819.13
09/22/2022 CR RCPT Special Assessments 09/22/2022 4,000.00 135,819.13
09/30/2022 287-000-001 END BALANCE 4,877.22 4,500.00 135,819.13
TOTAL E'OR DEPARTMENT 000 ~, 8 7 7. 22 iJ,500.00
TOTAL E'OR l"UND 287 DOWNTOV/N MUSKEGON BID 4,877.22 4,500.00 135,819.13
Muskegon Downtown Business Improvement District
Agenda item B for 10-31-22
BID-DPW snow removal LOU 2022-23
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to consider a sidewalk snow removal services
letter of intent with the city Department of Public Works for the winter 2022-23.
Background: The BID has purchased city DPW services since 2017 after requesting private
sector quotes. The BID board has paid for sidewalk snow removal and one mild winter provide
the resources for the city to purchase a piece of equipment to clear and salt the downtown
sidewalks. With the current BID special assessment, DPW and the BID has an overall signed
Letter of Understanding through spring of 2023, which is in the packet.
Staff comments: Staff has worked with DPW to update the LOU for this winter season. The
11
price has been increased by 8 percent and includes "pet friendly deicing materials. The
footprint on weekends includes a half block of Western northwest of Second Street for the
Leonard. The update also outlines those properties with sidewalk encouragements that do not
allow for city equipment to serve. It also notes that the Frauenthal Center snow melt system
does not need service.
Staff recommendation: Approve the 2022-23 sidewalk snow removal agreement with DPW.
Suggested motion: I move to approve the letter of understanding between the BID and city
DPW as presented for 202223 winter snow removal services.
Letter of Understanding
City of Muskegon DPW and Muskegon downtown Business Improvement District
2022-23 winter update
This is an update of the Letter of Understanding between the Muskegon downtown Business
Improvement District (BID} and city of Muskegon Department of Public Works (city) concerning the
snowplowing of downtown sidewalks for the winter seasons from Nov. 15, 2020 to April 15, 2023. This
letter updates the price of the service BID will pay to the city and updates protocols for the services.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $54,096 ($10,819 per
month) as a retainer to provide the outlined services below for Monday through Saturday. Monday
through Friday will be done for week day service as outlined in the agreement. Friday and Saturday
afternoon will be done for weekend service as outlined in the agreement. Sunday and holiday sidewalk
services will be requested by the BID on an "as needed" basis and billed by the city for time and
materials. This is the same level of service as last winter.
The service area on weekends, Sundays and holidays will be extended to include West Western Avenue
from Second Street northwest for a half a block to include the Western sidewalk in front of 292 W.
Western (The Leonard} and 333 W. Western (Root Down).
The parties acknowledge that the sidewalk encroachments do not allow DPW equipment to provide
service in front of 470 W. Western (Carlisle's), 446 W. Western (Legends), 794 Pine (794 Northtown) and
350 W. Western (18 th Amendment, Second Street sidewalk}. And DPW will not service the snowmelt
surface at 425 W. Western (Frauenthal Center).
The overall price is an 8 percent increase from the past winter and includes up to an additional $7,500
for "pet friendly" sidewalk snow melt materials.
On behalf of the city Department of Public Works:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date: _ _ _ _ _ __
LeighAnn Mikesell, Muskegon interim city manager
On behalf of the downtown Muskegon Business Improvement District:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date: _ _ _ _ _ _ __
Bob Tarrant, BID board chairman
Letter of Understanding
City of Muskegon DPW and
Muskegon Downtown Business Improvement District
This is a Letter of Understanding between the Muskegon Downtown Business Improvement District
(BID} and city of Muskegon Department of Public Works (city} concerning the snowplowing of
downtown sidewalks for the winter seasons from Nov. 15, 2020 to April 15, 2023. City and BID officials
will work together to provide superior snow removal services the most efficient, cost-effective way.
For each snow season Nov. 15 to April 15, the BID will pay the city a total of $35,000 ($7,000 per month)
as a retainer to provide the outlined services below weekdays Monday through Friday, morning service.
Weekend services for Friday and Saturday afternoons, Sundays and Holidays will be requested on an "as
needed" basis for the winter 2020-2021 and billed by the city for time and materials that will vary on the
amount of snow and contracted overtime pay. The BID will be charged per occurrence with a typical
charge being around $600 per typical snowfall. Future weekend services will be renegotiated with the
passing of COVID-19 restrictions on downtown events and activities.
Monthly costs and invoices will be sent to the city's Downtown Development Authority manager as staff
of the BID and paid by the city Finance Department with BID funds to the DPW. Muskegon DPW will
provide the BID a monthly accounting of the downtown sidewalk activity and expenses, reports that will
be shared with BID board members.
Sidewalk snowplowing, salting (as needed) and snow pile removal (as needed) will be provided by the
city when fresh snow accumulations are 2 inches or greater measured at Third Street and West Western
Avenue daily each morning. The goal with overnight snowfalls ls to clear the sidewalks by 8 a.m. the
next morning starting along Western Avenue, if possible. If demanded, the goal on Friday and Saturday
afternoons ls to have the sidewalks on the main streets of Western, Clay, Morris, Second and Third
cleared by 4 p.m. or as needed and on Sundays by noon. Sidewalk snow clearing is more limited on
Friday and Saturday afternoons, and Sundays and holidays as outlined below.
The area of sidewalk snow removal services is shown on the attached maps.
Sidewalk Snow Removal for weekday mornings (Monday-Friday map)
W. Western Avenue from Seventh Street to Pine Street
W. Clay Avenue from Third Street to Pine Street.
Webster Avenue from Third Street to Pine Street (north side only).
Morris Street from Third Street to Terrace Street
Seventh Street from W. Western Avenue to first alley
Sixth Street from W. Western Avenue.to first alley
Fourth Street from W. Western Avenue to Clay Avenue
Third Street from the parking lot behind the Hume Building (at Morris) to Merrill Avenue
Second Street from Morris Avenue to Webster Avenue
First Street from Morris Avenue to Webster Avenue.
Jefferson Street from W. Western Ave to Webster Avenue
Terrace St. from Shoreline Drive to Webster Avenue
Pine Street from W. Western Avenue to Webster Avenue
Sidewalk Street Crossings
All efforts should be made to keep sidewalk entrances to streets clear
3fd & W. Western Traffic Circle
The cross walks in the traffic circle at 3rd and Western should also be cleared
Sidewalk snow removal Friday-Saturday afternoons and Sundays/holidays on demand (weekend map)
W. Western Avenue from Second Street to Seventh Street
Morris Avenue, Second Street to Third Street
Clay Ave. from Fourth Street to Second Street (north side only)
Second Street from Morris Avenue to Clay Avenue
Third Street from Morris Avenue to Merrill Avenue
Sidewalk Street Crossings
All efforts should be made to keep sidewalk entrances to streets clear
3rd & W. Western Traffic Circle
The cross walks in the traffic circle at 3rd and Western should also be cleared
Salting and snow pile removals
Salting of sidewalks and crosswalk entrances will be done when they are treacherous and
weather conditions for salting are favorable.
Snow pile removal will be done when needed in coordination with piles from street plowing.
City DPW and the BID have the right to review this letter of understanding at the end of each season.
Issues concerning the sidewalk snow plowing services will be handled jointly by Dave Alexander, DOA
manager on behalf of the BID and city Public Works Director or a designee.
I
_ _ _ _ _ _ _ Date: \I I·;j vO
Frank Peterson, Muskegon city manager
On behalf of the Downtown Muskegon Business Improvement District:
Bob Tarrant, BID board chairman
All Color-coded sidewalks are in need of
Notes:
snow removal
Sidewalk plowing on Third Street between Western and Clay should connect to plowing done by Baker
College in front on the CiM
Crosswalks should be open to the street, and the cross walks within the Traffic Circle at Third Street amd
Blue Lines= Sidewalks/crosswalks weekday
West Western Avenue should also be maintained and kept open.
Monday-Friday mornings from 2020-2023
Red Lines= Sidewalks/crosswalks weekend
Friday-Saturday afternoons and
Sunday-Holidays on demand for 2030-2023
2" trigger each day
Please note, the maps have overlap between the two pages - the map is intended to be a reference tool.
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Muskegon Downtown Business Improvement District
Agenda item C for 10-31-22
Third Street parking lot snow agreement 2022-23
Requesting party: City Economic Development
Outline of request: Staff is asking the BID board to consider a Third Street parking lot
agreement with Terrascape Architects Inc. snow removal in Midtown at 1144 Third for the
winter of 2022-23.
Background: The past few winters, the BID board increased snow removal services to include a
private parking lot at 1144 Third that is used by the entire Midtown district for customer
parking. Terrascape has provided that service, snow removal and deicing.
Staff comments: The proposed 2022-23 agreement with Terrascape is for $4,775 for the
upcoming winter season. That is an increase of 8.5 percent.
Staff recommendation: To approve a 2022-23 Midtown parking lot snow removal agreement
with Terrascape Architects.
Suggested motion: I move to approve a $4,775 agreement with Terrascape Architects to
provide 2022-23 snow removal services in Midtown at 1144 Third,
Terrascape Architects Inc.
Estimate
1254 Spring St.
Muskegon, MI 49442 Date Estimate#
I 0/17/2022 241
Name / Address
Muskegon Business Improvement District
Dave Alexander
Project
Description Qty Rate Total
Snowplowing of 1144 Third St. Lot . Covers Entire 2022 Snow 2,675.00 2,675.00
season from November I st 2022 to May I st 2023
Salting of 1144 Third St. Lot Covers Entire 2022 Snow Season from 2,100.00 2,100.00
November 1st 2022 to May 1st 2023
We appreciate the opportunity to serve you.
Total $4,775.00
~, 377 W. McMillan Rd.
SUMMIT Muskegon, Ml 49445
MMVdrWGI~~..... Tel: 231-798-2932
Complete On/door Prope,fy Mcma,gemml Fax: 231-799-8140
i nfo@su mmitlawncare. net
www.summitlawncare.net
Date: September 24, 2020
To: Dave Alexander 1.A • Service Site: Same
Company: Dewntovm Muskegun f' 1.,.lJ.::t4-<,~ O\f\
1
Service Address:
Billing Address 380 W. Western Ave V Service Address:
Billing Address Service City, State, Zip
City, State, ZIP Muskegon Ml 49440 Site Contact:
Phone: 231-724-3180 Contact Phone:
Fax: Contract Start 11/15/2020
Email: datexander@downtownmuskegon.org Contract End: 4/15/2023
Proposal: Snow & tee Management 2020-23 Season (prices valid for 30 days)
Includes services drives
Snow Plowing 2020-2023 Seasons
Snow season dates: November 15, 2020 • April 15, 2023
Per event services
Snow plowing and Shovel bllled In S monthly Installments
1.5"-2" $ 5,550.00 Total Seasonal
of $1,110 reach beginning November 1
Shovel walks• billed in 5 monthly installments of $225
1.5''-2" $ 1,400.00 Total Seasonal
beginning November l
Parking lot deicing per event $ 180.00 Billed Per event
Services by request
Client approval loader for stacking snow or loading truck $ 150.00 Hourly
Client approval 50 yard dump truck for hauling snow $ 85.00 Hourly
Snow will be plowed at the discretion of Summit Lawn Care & Snow Plowing, Inc. Customer understands that if snowfalls exceed S" trucks may
only plow throughways then return later to clear lots. We will make every effort to have snow removed before business hours; however, this
may not be possible if 2" of snow has not fallen before 4 am. When customer agrees to parking lot deicing as needed, deicing will occur at the
discretion of Summit lawn Care & Snow Plowing, Inc. to designated areas when slippery and/or icy conditions warrant, regardless of snowfall
totals. If customer elects to have deicing agents applied at their request, customer understands that the service will occur the next time a truck
Is In the area. If snow stacking or hauling Is necessary, the customer wlll be notified for approval and will be charged at an hourly rate. If diesel
or gas prices go over $4.50 per gallon we may find It necessary to apply a fuel surcharge. Requests to return to clear entrances after city plows
may be counted as a full service visit. Snow clearing during extreme snow events of 8" or more in a 12-hour period may count as multiple visits.
Salt prices are based on 2020 pre-purchase prices negotiated by Summit Lawn Care & Snow Plowing with suppliers. In the event an unexpected
salt shortage occurs due to extreme weather demands or government salt seizure, customer may be notified regarding price increases. In the
event that salt prices decrease, customer may be notified of the price decrease.
Billing occurs once a month with an option to be billed twice a month. Payment terms are net 30 days. After 30 days a 10% late fee may be
imposed. Any additional services will be performed upon the request of the customer. Option for electronic billing is available. Please call our
office 231-798-2932 for additional service requests.
Snow contracts are accepted on a first-come, first-served basis. Availability Is limited. Afax copy of the agreement Is acceptable.
For multi•year contracts there will be a annual review In which both sides have the opportunity opt out if it Is deemed necessary.
Summit Lawn Care & Snow Plowing, Inc.
A Michigan Company
Michael B. Weiler, President Date
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Orange Boxes= Parking Lots
Red Lines = Alley
1.5" trigger
MUSKEGON
West Michigan's Shoreline City
www.shorelinecity.com
J\CITY oF·~uSKE6l>N
tiil; N~:teETO ~ONT~C;OR
~6bE~~~6ilPROPOSALS
PROJECT NAME: Downtown Landscaping
DATE OF ISSUANCE: ~ ugust Pt, 2022
DATE PROPOSAL DUE: August 301'\ 2022
ISSUING OFFICE: City of Muskegon
c/o Leo Evans
Department of Public Works
1350 Keating Ave.
Muskegon, MI49442
Tel. (231) 724-6920
Leo.Evans@shorelinecity.com
1
TABLE OF CONTENTS
PROPOSAL & AW ARD ............................................................................................................... 3
INSTRUCTIONS TO CONSULTANTS ...................................................................................... 4
SPECIFIC PROJECT INFORMATION ..................................................................................... 6
SCOPE OF SERVICES ................................................................................................................. 8
CONTENTS OF PROPOSAL ....................................................................................................... 9
EVALUATION ....................................................................................;........................................ 12
TENTATIVE SCHEDULE FOR AW ARD .......................... _.. ?::::::ii}L.................................... 13
INSURANCE REQUIREMENTS .........................................:··...
:·;:;-.'i~;:;:;·... ., ....................................... 14
,,• •,:_.: ··:-
Note: Should any of the pages or documents foited above be missing f{=on/ your packet, or if you
have any questions regarding this RFP, please contact Leo Evans, Directch. . of Public Works for
the City of Muskegon at (231) 724-6920 or via E-mail at Leo.Evans@shorelirrJhity.com
~
. ;,,
,
2
PROPOSAL & AW ARD
The undersigned having become thoroughly familiar with and understanding of all the proposal
documents attached hereto, agrees to provide the services as specified herein, for the total fees as
stipulated herein, subject to negotiation.
I hereby state that all of the information I have provided is true, accurate and complete. I hereby
state that I have authority to submit this proposal which will become a binding contract if accepted
by the City.
I hereby state that I have read, understand and agree to be bound by all of the terms of this proposal
document.
Signature/Date
Title
Firm Name
Address
Telephone
E-Mail
3
INSTRUCTIONS TO CONSULTANTS
PROPOSALS
All proposals must be submitted following the proposal format supplied in this document and shall
be subject to all requirements of this document.
The City may consider as irregular any proposal in which there is an alteration of or departure
from the format stated in the RFP documents, and at its option may reject the same.
Each firm will include in their proposal a listing of each pri.~cipal and the names of any proposed
sub-consultant/contractor and the name and address of ~ach _office which may be involved in the
project. A;-:, ....
Before executing any subcontract, the successfu~ fi~·/4\hall submit the_name and principals of any
proposed subcontractor for prior approval. ..}:.\/.. ··
SUBMITTAL OF PROPOSALS .,\&.t;ih;,:::_:_;_,._. ;,.({)
. :.. ·•·
Three (3) copies of the proposal documents shall be sub;ni¼.~d in a sealed envelope to:
. ·•:
City of Muskegon
City Clerk's Office
.+rit4<i:,:;, Ju!!e::r:t::~o .
The envelope shall b/ i i~ar~y mark·~a-on the ext~rior denoting the name of the firm submitting the
proposal and the name o{tbe:,pa,rtittilar professional services contract for which the proposal is
offered. .. :(:: · ::: · :- - ·.... · •:,..
The pro;osa;s ~hall be Silbmitt~d iY°/i? late; •~~~ -2:-00 PM, Tuesday, August 30 th
, 2022
. :-
AWARD I REJECTION OF PROPOSALS
The City reserves the rightJo rejec't any and all proposals and to waive any irregularity in proposals
received whenever such rejection or waiver is in the best interest of the City. The firm to whom
the Award is made will be notified at the earliest possible date. All firms submitting proposals
will be notified when the award is made. Award will not be completed until confirmed and
recommended by the city commission.
4
CITY RESPONSIBILITIES
The City will provide information as to the requirements for the project and make available
pertinent information which may be useful in the project work.
The City will designate a person to act as the City's Project Manager with respect to the work to
be performed. Such person will have the authority to transmit instructions, receive information,
interpret and define the City policies and decisions with respect to elements pertinent to the project.
The Project Manager will examine all studies, reports, estimates, proposal, and other documents
prepared by the firm and render in writing, if necessary, decisions pertinent thereto within a
reasonable time.
The Project Manager will direct the consultant in writing to begin the work on each phase of the
project upon receipt of written evidence from the firm of the appropriateness of such action.
The Project Manager will direct the firm in writing to furnish any special services, sub-consultants
and/or extra work that may be required on the project upon receipt of written evidence from the
firm detailing as to cost, time schedule, and reason for such special service or extra work.
5
SPECIFIC PROJECT INFORMATION
INTRODUCTION TO PROJECT & BACKGROUND INFORMATION
The City of Muskegon is seeking bids from landscaping firms to provide a variety of landscaping
services within the core downtown area for an extended period of time. Reference the attached
map and scope of work noted below for further information.
Bid Area #001 - Western Avenue
Limits
From 5th Street to Terrace Street (6 Blocks), inclusive of½ block on all side streets. Also
includes limited services at the Parking Lot behind the Hines Building/ Russell Block and in
Alcoa Square along Western Avenue as defined below.
Scope o[Work
• Spring Cleanup
• Fertilization
• Nuisance Management
• Mowing
• Fall cleanup
• Additional Bid Area #001 Specific Items
o 200 Block West Western (Alcoa Square & Splashpad)
• Clean and refresh the stone landscape beds, add/remove stone as needed
• Provide nuisance management to the stone beds on the same schedule as
other weed control items
o 387 & 401 Morris Avenue (Parking Lots)
• Clean and refresh the stone landscape beds, add/remove stone as needed
• Provide nuisance management to the stone beds on the same schedule as
other weed control items
o 479,489,495 & 505 Western Avenue (Parking Lot)
• Include landscaping on perimeter of parking lot with remainder of
Western Avenue landscaping.
■ Include mowing of NE side terrace of 5th @ Clay for Monet Gardens
6
Bid Area #002 - Hacldey Park
Limits
Entire boundary of Hackley Park bounded by Clay/ 3rd / Webster/ 4th Streets including the
internal areas of the park and the street terraces.
Scope of Work
• Spring Cleanup
• Hanging Baskets/ Flower Pots (Estimated Need= 30 Baskets)
• Fertilization
• Nuisance Management
• Mowing
• Fall cleanup
• Additional Bid Area #002 - Specific Items
o Event Restoration
■ Restore the site following events. Work expected to include
mowing and raking grass, additional watering, fertilization, topsoil
and seeding of any damage, and similar work.
■ Estimated need for this service is 15 times annually.
o Many of the landscape beds within Hackley Park are planted with annual
plants in contrast to most other landscape beds which are majority
perennial plantings
Bid Area #003 ,. Third Street
Limits
The raised planter beds along 3rd Street from Muskegon Avenue southeast to First Street. Project
area includes five (5) iITigated raised planter beds.
Scope o(Work
• Spring Cleanup
• Fertilization
• Nuisance Management
• Fall cleanup
7
Bid Area #004 - City Hall
Limits
The entire boundary of City Hall bounded by Terrace/ Muskegon/ Jefferson/ Walton Streets
including the internal areas of the campus and the street terraces.
Scope of Work
• Spring Cleanup
• Fertilization
• Nuisance Management
• Mowing
• Fall cleanup
Bid Area #005 - Farmers Market
Limits
The entire boundary of City Farmers Market bounded by Terrace/ Morris/ Western Streets and
bounded by the Muskegon Poste Office. Including the internal areas of the site and the street
terraces, less the Western Avenue Terrace which is included in a separate item.
Scope of Work
• Spring Cleanup
• Fertilization
• Nuisance Management
• Mowing
• Fall cleanup
Bid Area #006 - Shoreline Drive
Limits
Shoreline Drive from West Western Avenue north and east to Ottawa Street (Approximately
1.25 Miles in length). Work areas and items includes only the landscape items within the median
and on shoulders. City staff will provide mowing and turf maintenance.
Scope of Work
• Spring Cleanup
8
• Fertilization
• Nuisance Management
• Fall cleanup
Bid Area #007 - Various Flower Pots and Planters
Limits
Spread throughout the entire core downtown area. Bid should be based on servicing the
following quantity and size of flower pots
• 9 EA - Large Diameter Concrete Pots
• 18 EA - Small Diameter Concrete Pots
• 45 EA - Galvanized Troughs
Scope o(Work
• Hanging Baskets / Flower Pots
Bid Area #008 - Irrigation Startup / Shutdown
Limits
Citywide as outlined in the attachments
Scope o(Work
Includes the following work:
• Seasonal startup of identified irrigation systems prior to June 1 annually.
• Identification and completion of repairs needed upon startup. Repairs needed shall be
reviewed with City staff prior to completion and can be invoiced separately on a time and
material basis.
• Seasonal shutdown and winterization of identified irrigation systems prior to October 15 th
annually.
9
Bid Area #009 - Lakeside Commercial District
Limits
Lakeshore Drive from Robinson Street to Clifford Street
Scope o(Work
• Spring Cleanup
• Fertilization
• Nuisance Management
• Mowing
• Fall cleanup
• Additional Bid Area #002 - Specific Items
o Area includes three irrigated, raised landscape beds that are subject to all
applicable maintenance tasks
o Areas includes the turf terrace areas along Lakeshore Drive between the
noted intersections
PURPOSE OF THE PROJECT
The proposed project seeks to provide more uniformed and routine maintenance to a wide variety
of landscaped features in and around the core downtown area for the 2023-2025 calendar years
with potential extensions for 2024 and 2025 (Base 3-Year / Max 5-Year). CmTently the areas
listed above are maintained by a variety of entities and there is a desire to consolidate the services.
10
BID FORM
BIDDER TO USE THE ATTACHED BID FORM
CONTENTS OF PROPOSAL SUBMITTAL
At a minimum, each proposal shall include the following iteµi.s._:_r··
:•· .;:-·
1. Signed and Completed Proposal & Award Page_:·:\)/>\\t.:.
2. Signed and Completed Bid Form
3. Listing of any identified Subcontractors
4. Copy of Insurance
EVALUATi ON
Staff will review the ::s ub~itted.proposals a;l~~~~t:;t~~ ; ie~dation to the City Commission
and other controlling ·e~tlties for awai·d based d~ the current purchasing policies of the City.
·... ·•:,•/··.
·-:::·(-:,
.. \.TENTATI✓~::· scmibuLE FOR AWARD & IMPLEMENTATION
•,: ·•·'
~-:.. :•::: :: . ·:.=:.._·.~:t:·•·=·•:,
.•.:•::~\:•
Issue RFP ............ :\ ............ .. ...... J; .. :............................lNovember 1, 2022
Proposal Due Date .:·.:~i!;!t+·i:: -::.:(f{~):·............................November 22, 2022 (2:00 PM)
········•:••,:•:•·::•'
City Commission Consideraiion of Bids .... .... ........... December 13 11 1, 2022
Start Date ...... ...... .... .... .......... ......... ....... ... ... ............... January 1, 2023
Completion Date ........................................................ December 31, 2025 (2027 with Extensions)
11
INSURANCE REQUIRMENTS
The Consultant will be required to comply with the following insurance and indemnity
requirements BEFORE ANY AGREEMENTS CAN BE EXECUTED:
a. Hold Harmless Agreements: To the fullest extent permitted by law, Consultant agrees to
defend, pay on behalf of, indemnify, and hold harmless the City, its elected and appointed
officials, employees, volunteers and others working on behalf of the City against any and
all claims, demands, suits, or loss, including any costs connected therewith, and for any
damages which may be asse1ied, claimed or recovered against or from the City, its elected
and appointed officials, employees, volunteers, or others working on behalf of the City, by
reason of personal injury, including bodily injury and death, property damage, including
loss of use thereof, and/or the effects of or release of toxic and/or hazardous material which
arises out of or is in any way connected or associated with this contract. The obligation to
defend and hold harmless extends to Consultant's employees, agents, subcontractors,
assigns and successors.
b. Consultant Insurance Requirements: Consultant shall not commence work under this
contract until obtaining the insurance required under this paragraph. All coverage shall be
with insurance companies licensed and admitted to do business in the State of Michigan
and Best Rated A VIII. All coverage shall be with insurance carriers acceptable to the City.
c. Workers' Compensation Insurance: The Consultant shall procure and maintain during the
life of this contract, Workers' Compensation Insurance, including Employer's Liability
coverage, in accordance with all applicable Statutes of the State of Michigan.
d. General Liability Insurance: The Consultant shall procure and maintain during the life of
this contract, commercial General Liability Insurance on an "Occurrence Basis" with limits
of liability not less than $500,000 per occurrence and/or aggregate combined single limit,
Personal Injury, Bodily Injury and Prope1iy Damage. Coverage shall include the following
extensions: (a) Contractual Liability; (b) Products and Completed Operations; (c)
Independent Contractor's Coverage; (d) Broad Form General Liability Extensions or
equivalent.
e. Motor Vehicle Liability: The Consultant shall procure and maintain during the life of this
contract Motor Vehicle Liability Insurance, including Michigan no-fault coverage, with
limits of liability of not less than $500,000 per occurrence or combined single limit Bodily
Injury and Prope1iy Damage. Coverage shall include all owned vehicles, all non-owned
vehicles and all hired vehicles.
12
f. Professional Liability Insurance: The Consultant shall procure and maintain during the life
of this contract and during the performance of all services Professional Liability Insurance
covering all performances from the begi1ming of the consultant's services on a "claims
made basis" and shall maintain coverage from commencement of this contract until six (6)
months following completion of the consultant's work with limits of liability not less than
$500,000 per claim.
g. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance,
as described above, shall include an endorsement stating the following shall be "Additional
Insured": The CITY OF MUSKEGON, all elected and appointed officials, all employees
and volunteers, all boards, commissions and/or authorities and board members, including
employees and volunteers thereof.
h. Cancellation Notice: Workers' Compensation Insurance, General Liability Insurance,
Motor Vehicle Liability Insurance, and Professional Liability Insurance, as described
above, shall include an endorsement stating the following: "It is understood and agreed
that Thiiiy (30) Days Advance Written Notice of Cancellation, Non-Renewal, Reduction
and/or Material Change shall be sent to: CITY OF MUSKEGON ENGINEERING
DEPARTMENT.
1. Proof of Insurance Coverage: The Consultant shall provide the City at the time the
contracts are returned by him for execution, certificates and policies as listed below:
1. Two (2) copies of Certificate of Insurance for Workers' Compensation Insurance
2. Two (2) copies of Certificate oflnsurance for Commercial General Liability Insurance
3. Two (2) copies of Ce1iificate of Insurance for Vehicle Liability Insurance
4. Two (2) copies of Certificate of Insurance for Professional Liability Insurance
5. If so requested, ce1iified copies of all policies mentioned above will be furnished.
If any of the above coverage expires during the term of this contract, the Consultant shall
deliver renewal certificates and/or policies to the City at least ten (10) days prior to the
expiration date.
13
SCOPE OF WORK
Items defined below provide a general scope of work. Each individual bid area has unique needs
and items specific to that area. Use this document as a general guidance document that covers
many of the areas that are common and duplicated throughout multiple areas. Additional
specific information for each area along with which general scope items apply are included in the
Request for Bids document. Any variances (additions/subtractions/revisions from this document
should be noted on the Bid Form in the notes section.
• Spring Cleanup - To be completed prior to May 15 annually
o Thatch and aerate all turf areas as needed
o Edge all turf areas where appropriate
o Trim all ornamental grasses and annual plants to spring start height
o Cleanout landscape beds of all trash, weeds, excess mulch, leaves and any
other landscape debris
o Trim and prune all shrubs, bushes and trees within the designated areas
o Assess landscaping, shrub, tree, and all other plantings for condition and
variety. ·Provide contract owner with recommendations and cost estimates to
replace plantings for conditional reasons and to provide for broader color
options and season long appeal. Contract owner will review
recommendations and will provide authorization to proceed with approved
plantings along with separate negotiated payment for new plantings.
o Install new hardwood mulch in all mulched landscape beds to provide
consistent and uniform coverage
o Repair and recommend for replacement any landscape edging
o Haul and dispose of all yard waste. Trash collected can be bagged and left
for City staff to collect
o Ensure that all sidewalks, streets, and curb lines are cleaned of all debris
created during the process
o Coordinate with DPW staff to activate irrigation at the appropriate time
• Fertilization
1
o Four (4) fertilization applications on all turf areas and any other areas as
recommended by the Contractor on the following schedule:
■ Spring (completed by June 1)
• Early Summer (completed by July 30)
• Late Summer (completed by September 30)
• Fall/Winterized (completed by Nov. 30)
o Contractor shall have discretion to recommend fertilizer product as
appropriate and in compliance with all governing laws/ordinances
o Fertilizer shall be appropriate for areas with expected human/animal
contact
• Nuisance Management
o During the period of May 1 - October 31 provide weekly hand weeding
and cleanup of all landscaped areas.
o During the period of May 1 - October 31 provide weekly hand weeding or
equally effective herbicide to sidewalk and curb areas to keep them free of
nuisance weed and grass growth.
o Four (4) applications of weed control, insecticide and fungicide to all turf
areas and landscaping beds. Application rates and timing shall be at
contractor discretion to ensure proper growth and maintenance.
o Contractor shall have discretion to recommend nuisance control product as
appropriate and in compliance with all governing laws/ordinances
o Nuisance control products shall be appropriate for areas with expected
human/animal contact and shall be applied by a licensed applicator.
• Mowing
o During the period of May 1 - October 31 provide weekly mowing of all
turf areas
o All areas that can't be accomplished with a mower to be weed whipped on
a similar schedule or have additional landscaping added to eliminate weed
whipping
o Provide weekly edging at all locations where a hard surface meets a turf
area.
2
o Ensure that all sidewalks, streets, and curb lines are cleaned of all debris
created during the process
• Fall cleanup - To be completed prior to November 15 a,mually
o Contractor shall have discretion to address items identified in the Seasonal
Spring Cleanup section during the fall with Contract Owner approval. This is
intended to ease spring operations and/or provide additional benefit to the
areas
o Cleanout landscape beds of all trash, weeds, excess mulch, leaves and any
other landscape debris
o Assess landscaping, shrub, tree, and all other plantings for condition and
variety. Provide contract owner with recommendations and cost estimates to
replace plantings for conditional reasons and to provide for broader color
options and season long appeal. Contract owner will review
recommendations and will provide authorization to proceed with approved
plantings along with separate negotiated payment for new plantings.
o Coordinate with DPW staff to winterize irrigation at the appropriate time
• Hanging Baskets I Flower Pots
o Hanging baskets and flower pots shall be installed and actively maintained
from May 15 - September 15 annually
o Install flowers within existing pots (Bid Area #008) or provide hanging
baskets to fit the site (Bid Area #002)
o Recommend plantings for the hanging baskets and flower pots and work
with the Contract Owner to obtain approval for the plantings to ensure
broad variety, season long appeal, and themed uniformity.
o Provide frequent watering and any other services needed to the hanging
baskets to ensure they remain vibrant and blooming throughout the
growing season
o Recommend replacement of damaged baskets/pots
o Coordinate with the city on needed relocations annually. City staff intend to set
the location prior to the Spring start date and only move planters as needed for
specific projects/events with a goal to minimize movement throughout the season.
Any additional work required to restore a planter related to mid-season
relocations is paid separately.
3
Not Shown
Approximately 72 EA planter beds of various Farmers Market
size and shape located throughout the
downtown area, sample pictures attached.
200 Block West Western
Alcoa Square & Splashpad
(Included with Western Avenue Bid Area) l::~ies
Western Avenue
Third Street Fifth to Terrace
(Muskegon to First)
Muskegon Downtown Business Improvement District
Agenda item F for 10-31-22
2023 BID budget and work plan
Requesting party: City Economic Development
Outline of request: Staff is requesting the BID review and approval a proposed 2023 budget
and work plan.
Background: This is the third year of a three-year special assessment for the Downtown
Muskegon Business Improvement District, which ends Dec. 31, 2023. The budget has covered
summer landscaping, winter snow removal and downtown management through the
Muskegon Downtown Development Authority. The BID enters 2023 financially healthy with an
estimate of more than $85,000 in fund balance.
Staff comments: Staff proposes as $134,900 spending plan on the three items of landscaping,
snow removal and administration. Inflation has increased downtown service costs both winter
and summer. The 2023 spending plan is $20,000 more than the $114,678 in estimated revenues
special assessment revenues. The plan would spend down the fund balance to an estimated
$70,000 at the end of 2023. The big uncertainty is the cost of landscaping as city Department of
Public Works looks to contract out those services. Private company bids should be available by
the first of the year.
Staff recommendation: To approve a recommended 2023 budget and work plan.
Suggested motion: I move to approve the recommended 2023 budget and work plan for the
Muskegon Downtown Business Improvement District.
Downtown Muskegon Business Improvement District
2023 Budget Recommendation & Explanation
Date: Oct. 24, 2022
To: Downtown Muskegon Business Improvement District Board
From: Dave Alexander, downtown manager
Budget Recommendation:
This is a proposed third-year budget for the Downtown Muskegon Business Improvement
District for 2021-2023. Based on a two-tier assessment where "Class A" Properties pay $0.08/sf
annually and "Class B" Properties pay $0.04/sf annually. The Downtown Muskegon BID can
expect to generate $114,678 during 2023.
Proposed 2023 BID budget
2022 BID Estimated Fund Balance $89,319
2023 Estimated Special Assessment $114,678
Revenues
2023 Expenditures
Snow removal ($71,500)
Landscaping ($46,400)
Marketing, promotion, events ($0)
Streetscape ($0)
Administration ($17,000)
Contingency ($0)
Total ($134,900)
Estimated Fund Balance Dec. 31, 2023 $69,097
Budget Note:
The BID Board in 2019 appointed the Muskegon Downtown Development Authority as staff and
managers of the BID. A Letter of Understanding between the BID and ODA board was signed,
having the budget and general spending categories established by the BID Board and work
plans carried out by ODA staff of the city of Muskegon. The administrative fee of $17,000 per
year is budgeted.
All unused funds go to cash reserves in fund balance. At the end of the three-year BID, the fund
balance is estimated at $69,097.
Budget Explanation:
Snow removal: The Bl D's largest line item is dedicated to snowplowing and salt application
along sidewalks within the BID where the majority of the Class A properties are located along
portions of W. Western Ave., Clay Ave., Morris Ave., Terrace St., Jefferson St., Pine St., 1st, 2 nd ,
3rd , 6th & 7th Streets. Funds will also be used to clear parking areas which are generally used by
the public - specifically the two lots between 2 nd and 3rd Streets accessed off of Morris Ave and
a lot along Third Street in the Midtown business district. With fund balance for snow removal
and a reduced district footprint, the BID Board will attempt to expand the snow removal services
in the high publicly trafficked areas of the district for weekend and holiday events as the budget
allows for 2021 and beyond. Snow removal services have been provided by a combination of
the city of Muskegon's Public Works Department and a private contractor.
Landscaping: The Downtown Muskegon BID in 2017 contracted with city of Muskegon Public
Works Department to provide a high level of landscaping service after seeking bids from private
contractors City DPW crews have been providing summer landscaping services ever since.
Summer landscaping includes the wedding and fertilization of common areas throughout the
BID (grass cutting is done by the city). This line item also includes the planting and maintenance
of flower planters throughout the BID and the flowers and maintenance provided by a private
contractor. Fall clean-up will consist of removal of leaves from the BID district and preparation of
the planning beds for the winter. The reduction in the footprint of the BID will not reduce the
amount of landscape work.
Marketing, promotion. events: The BID will no longer provide resources for marketing,
promotion and events, leaving those services up to the DOA or other groups.
Streetscape: The BID will no longer provide resources for the broad streetscape category,
leaving those services up to the DOA or other groups.
Administration: The administrative fee will be paid to the ODA, which will manage the BID and
provide overall downtown management, which is roughly 15 percent of the special assessment
revenues.
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