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Lakeside Business Improvement District
Meeting Agenda
Sept. 9, 20r9
Muskegon City Hall, 933 Terrace, Muskegon, Ml at 8 AM
1) Call to Order/Dave Alexander, city of Muskegon
2) Election of chair and vice chair
3) Consent Agenda
a) Approval of Agenda
b) Approval of Minutes from the meeting Aug. 20, 2019
4) Public Comment (on an agenda item)
5) New Business
a) Acceptance of Ann Funk's resignation/replacement recommendation
b) Adoption of By-Laws
c) Discussion of the future of a special assessment
d) Review of special assessment duration, inclusion of properties, rate and assessment
parameters, budget and work plan.
e) Discussion of relationship with a CIA and Lakeside District Association
f) Future Lakeside BID meetings and schedule
6) Other Business
a) As determined by BID board members
b) Announcement of next meeting
7) Adjournment
NOTICE
CITY OF MUSKEGON
SPECIAL
LAKESIDE BUSINESS IMPROVEMENT DISTRICT BOARD MEETING
A special Lakeside Business Improvement District Board meeting is scheduled for
Monday, Sept. 9, 2019 at 8 a.m. at Muskegon City Hall (Conference Room 103), 933
Terrace, Muskegon, MI 49440. The newly established BID board is attempting to
convene a quorum to select officers, establish bylaws, set a meeting schedule and to
initially discuss the process of establishing a BID assessment. No formal action on a BID
assessment is expected.
Date: Aug. 28, 2019.
AMERICAN DISABILITY ACT POLICY FOR ACCESS TO OPEN MEETINGS OF
THE CITY OF MUSKEGON AND ANY OF ITS COMMITTEES OR
SUBCOMMITTEES
The City of Muskegon will provide necessary reasonable auxiliary aids and services,
such as signers for the hearing impaired and audio tapes of printed materials being
considered at the meeting, to individuals with disabilities who want to attend the meeting
with twenty-four (24) hours notice to the City of Muskegon. Individuals with disabilities
requiring auxiliary aids or services should contact the City of Muskegon by writing or
calling the following:
Ann Marie Cummings, MMC
City Clerk
933 Terrace Street, Muskegon, MI 49440
(231) 724-6705
To: Lakeside BID Board
From: Dave Alexander, city business development manager
Re: Lakeside BID organizational meeting
Date: 9-3-2019
The organizational meeting for the Lakeside Business Improvement District is Monday Sept. 9 at
8 a.m. at Muskegon City Hall. There are seven members of the BID board with one resignation .
You will need four members to conduct a meeting. Last time you will see in the Aug. 20 meeting
minutes that you only had three.
Chair/vice chair: You will need to start the organizational meeting with selecting your
leadership. The chair will continue to conduct the meeting but as staff I am there to guide and
advise.
Agenda and public comment: I have suggested an agenda for the meeting and usually you
would allow anyone from the public to provide comment or ask questions when recognized by
the chair.
Resignation: Ann Funk does not want to be on the BID board despite being suggested for
membership and approved by the city commission. You' ll need to accept the resignation and
suggest a replacement to the city commission. The group has suggested Kathy Fearnl ey of th e
Lakeshore Credit Union.
By-laws: Based on the downtown BID by-laws, I have drafted some for you to consider. The key
question to begin with is how many members you want. Increasing it beyond 7 such as 9 is your
decision.
Future of a special assessment: A special assessment for 2020 is not realistic in that all of the
public hearings and approvals need to be done Oct. 31. The board needs to discuss the whole
special assessment concept for Lakeside. I have some draft documents to help you through that
process. In the meantime, you need to explore a public-private arrangement for the next year' s
snow remove and landscaping.
Meetings: The BID board needs to decide how often it should meet with a time and dates.
Lakeside Business Improvement District
Meeting Minutes
Aug.20,2010
Muskegon City Hall, 933 Terrace, Muskegon, Ml at 8 AM
1) Call to Order: 8:01 PM
Attendance: Troy Wasserman, Frank Peterson and Mark Flermoen,
Excused Absent(s): Blake Evans, Ann Funk, Michael Kordecki and Dick Ghezzi.
Guests: Dave Alexander, city Business Development Manager; and Kathy Fearnley,
Lakeshore Credit Union
2) Adjournment
The meeting was called by Dave Alexander, Lakeside BID staff, for purposes of the
Lakeside BID Board organization but was adjourned at 8:05 a.m. for lack of a quorum. A
special meeting will be called for Lakeside BID board organization for Monday Sept. 9 at 8
a.m. in conference room 103 of Muskegon City Hall, 933 Terrace, Muskegon, Ml 49440.
3) Proposed Agenda:
Election of chair and vjce chair, adoption of bylaws, decision on whether to recommend a
BID special assessment to the city commission, :beginning when and for what duration; final
recommendation .of the BID map/assessed properties, recommended rate or cents per
square foot of lancf an~ any rules as to those assessments and budget/work plan
4) Discussion
It was determined that with the inability to begin the BID special assessment process at the
Aug . 20 meeting, the BID Board would be unable to get all of the public actions needed by
Oct. 31 for a 2020 special assessment. A special assessment could be considered within
the next 12 months for.2021. In the meantime, city staff and Lakeside leaders will explore
creative public-private partnerships this fall to get an initial sidewalk snow removal service
this winter and landscape maintenance next spring.
Minutes produced and submitted by Dave Alexander, city of Muskegon Business Development
Manager.
1
Bylaws
Of
The Muskegon Lakeside Business Improvement District
Drafted Aug. 19, 2019
Adopted ???, 2019
1
Purpose
The Muskegon Lakeside Business Improvement District was created to provide enhanced
services in the Lakeside Business District through marketing activities, common area
maintenance such as snow removal and beautification. The intention in the BID's creation was
to provide a "funding bridge" to a newly created Lakeside Corridor Improvement District and
eventually have the BID expire as the CIA becomes able to fund the activities of the BID.
Article 1
Property Classifications
Class "A" Properties
Properties located within Muskegon Lakeside Business Improvement District which are currently
used for, or zoned for commercial, office, retail or other similar activities not listed below.
Class "B" Properties
Properties located within the Muskegon Lakeside Business Improvement District which are
currently use for, or zoned for industrial, automotive or public utility.
Class "C" Properties
Properties located within the Muskegon Lakeside Business Improvement District which are
currently used for nonprofit or religious activities
Class "D" Properties
Properties located within the Muskegon Lakeside Business Improvement District which are
currently used for, or zoned for educational or governmental activities.
Note: Under current law of the state of Michigan, properties zoned for or exclusively used for
residential within a Business Improvement District are exempt from special assessments.
Article 2
Governing Board
Section 2.1 - Composition
2
The Muskegon Lakeside Business Improvement District Board shall consist of seven (7)
members. Board composition shall be consistent with the State of Michigan enabling legislation,
Act No. 120 of the Public Acts of 1961. Statue allows for between seven (7) and fifteen (15)
members. Board membership may be increased or decreased by a recommendation of the BID
Board at the first quarterly annual meeting in January with the new board composition taking
effect the following January 1.
Section 2.2 - Board Terms
Each board member will be appointed to a three (3) year term with no more than half of board
seats expiring in one year. For the initial board, board members will drawl lots to determine what
members will serve one (1 ), two (2) and three (3) year teams. Board terms end on December 31
of the expiring year. The first year term for inaugural board members will expire on December
31, 2016 following the first full year of service.
Section 2.3 - Board Openings
Nominees for annual openings shall be indorsed by the Muskegon Lakeside Business
Improvement District board at its fall quarterly meeting and then sent to the Muskegon City
Commission for formal appointment with terms beginning at the end of each January.
Section 2.4 - Regular Openings
Individuals seeking nomination/appointment to the board should complete an application of
interest through the city of Muskegon's Talent Bank. If more individuals express interest in open
positions than there are positions the Muskegon Lakeside Business Improvement District will
make a final recommendation to the city commission with a majority vote.
Section 2.5 - Vacancies, Resignations and Removals
Vacancies which occur between fall quarterly meetings shall be filled by appointment via a
recommendation of the Muskegon Lakeside Business Improvement District Board to the
Muskegon City Commission.
Section 2.6- Compensation
3
Muskegon Lakeside Business Improvement District Board members shall not receive any
compensation for their services.
Article 3
Officers
Section 3.1 - Appointment of Chair and Vice-Chair
The Muskegon Lakeside Business Improvement District Board shall annually select one of its
members to serve as Chair and Vice-Chair.
The Chair shall preside at all meetings.
The Vice-Chair shall act in the capacity of the Chair in the absence of the Chair. In the event of
a vacancy in the office of Chair, the Vice-Chair will assume the office of Chair and the
Muskegon Lakeside Business Improvement District Board shall select a successor to the office
of Vice-Chair at the earliest practical time.
Section 3.2 - Secretary
The Muskegon Lakeside Business Improvement District Board shall designate a qualified
member or members of city of Muskegon staff to serve as secretary or co-secretaries of the
Muskegon Lakeside Business Improvement District Board. The Secretary shall file a detailed
record of all proceedings of the board and as manager take all other action as necessary for the
proper and expeditious execution of all board actions. The Muskegon Lakeside Business
Improvement District Board may pay a reasonable administrative fee to the city for such
secretarial/managerial services.
Section 3.4 - Treasurer
The Muskegon Lakeside Business Improvement District Board will not have a designated
treasurer but appoints the city of Muskegon Finance Department to handle all accounting and
financial management needs of the Muskegon Lakeshore Business Improvement District.
4
Article 4
Meetings
Section 4.1 - Open Meetings Act
All meeting of the Muskegon Lakeside Business Improvement District Board shall be conducted
at a public meeting held in compliance with the Michigan Open Meetings Act, Act No. 267 of the
Public Acts of 1976. Any property owner or business owner located within the Muskegon
Lakeside Business Improvement District shall be given the opportunity to be heard.
Section 4.2 - Meetings Held
The Muskegon Lakeside Business Improvement District Board shall meet a minimum of once
per quarter. Additional meetings may be called between standing meetings with no less than 48
hours notice or special meetings with no less than 18 hours notice per the state's Opening
Meetings Act.
Standing quarterly meeting should cover:
1st Quarterly Meeting - Annual report/selection of chair & Vice-chair
- 2 nd Quarterly Meeting - Discussion of following year's services
3 rd Quarterly Meeting - Discussion of assessment based on recommended services
- 4 th Quarterly Meeting - Recommendation of Assessment & recommendation of new
board members.
Section 4.3 - Notice of Meetings
Notices of all meetings (regularly scheduled and special) shall be posted per the state's
Opening Meetings Act on the City of Muskegon's website and the appropriate Lakeside
Business District website.
Section 4.4 - Amending Bylaws
The Muskegon Lakeside Business Improvement District Bylaws may be amended by a simple
majority vote of the board .
5
Article 5
Administration
Section 5.1 - Records
All records of the Muskegon Lakeside Business Improvement District board are available to the
public in compliance with the Michigan Freedom of Information Act. Meeting agendas, board
packets, meeting minutes and annual financials shall be posted district's city website page.
Section 5.2 - Annual Meeting
Once the Muskegon Lakeside Business Improvement District is operating through a special
assessment, the board will schedule a public annual meeting to present the current and future
budget of the Muskegon Lakeside Improvement District, discussion of future needs and
directions and allow the public to ask questions and provide input.
6
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