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CITY OF MUSKEGON
LAKESIDE BID/CIA MEETING
March 3, 2026 @ 9:00 AM
CITY OF MUSKEGON, ROOM 204
933 TERRACE STREET, MUSKEGON, MI 49440
☐ CALL TO ORDER:
☐ ROLL CALL:
☐ APPROVAL OF MINUTES:
A. 2-3-26 Meeting Minutes Economic Development
☐ OLD BUSINESS:
A. Lakeshore Drive Landscaping Economic Development
☐ NEW BUSINESS:
A. Attendance Expectations for 2026 Economic Development
B. Vice Chair Appointment Economic Development
☐ ANY OTHER BUSINESS:
☐ PUBLIC COMMENT:
☐ ADJOURNMENT:
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MUSKEGON AND ANY OF ITS COMMITTEES OR SUBCOMMITTEES
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disabilities requiring auxiliary aids or services should contact the City of Muskegon by
writing or by calling the following:
Ann Marie Meisch, MMC. City Clerk. 933 Terrace St. Muskegon, MI 49440. (231)724-6705.
clerk@shorelinecity.com
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Agenda Item Review Form
Muskegon Lakeside BID/CIA
Commission Meeting Date: March 3, 2026 Title: 2-3-26 Meeting Minutes
Submitted by: Isabela Gonzalez, Development Department: Economic Development
Analyst
Brief Summary:
Review and approval of the February 3, 2026 meeting minutes.
Detailed Summary & Background:
Goal/Action Item:
Is this a repeat item?:
Explain what change has been made to justify bringing it back to Commission:
Amount Requested: Budgeted Item:
N/A Yes No N/A
Fund(s) or Account(s): Budget Amendment Needed:
N/A Yes No N/A
Recommended Motion:
I move to approve the minutes of the February 3, 2026 Lakeside BID/CIA Board meeting as presented.
Approvals: Name the Policy/Ordinance Followed:
Immediate Division
Head
Information
Technology
Other Division Heads
Communication
Legal Review
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CITY OF MUSKEGON
LAKESIDE BID/CIA MEETING
February 3, 2026 @ 9:00 AM
CITY OF MUSKEGON, ROOM 204
933 TERRACE STREET, MUSKEGON, MI 49440
MINUTES
CALL TO ORDER
M. Flermoen called the meeting to order at 09:02 AM, and a roll call was taken.
ROLL CALL
Members Present: Melonie Lyonnais, Carol Castle, Mark Flermoen, Margaret
Smith, Ed Bodman, Jerome Johnson, Jonathan Seyferth
Member(s) Absent:
Member(s) Excused: Dick Ghezzi
Staff Present: I. Gonzalez, J. Eckholm, J. Hines, W. Webster
Others Present: L. Hopson
APPROVAL OF MINUTES
A. December 17, 2025 Minutes Economic Development
A motion to approve the minutes from December 17, 2025 was made by M.
Smith. All in favor.
NEW BUSINESS
A. December Financial Report - BID Economic Development
December financial activity for the Lakeside Business Improvement District
included payment of the second snow removal installment in the amount of
$11,500. Prior to this payment, staff initiated a $11,500 transfer from the Lakeside
Corridor Improvement Authority (CIA) account to the BID account to ensure
sufficient funds were available.
A motion to approve the Lakeside Business Improvement District financial report
as of December 31, 2025 was made by M. Smith, supported by J. Seyferth
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ROLL VOTE: Ayes: M. Lyonnais, C. Castle, M. Smith, E. Bodman, J. Johnson, M.
Flermoen, J. Seyferth
Nays: None
MOTION PASSES
B. December Financial Report - CIA Economic Development
Staff completed a $11,500 transfer from the Lakeside Corridor Improvement
Authority (CIA) account to the BID account for snow removal. The total interest
earned for the year was $187.18.
A motion to accept the Lakeside Corridor Improvement Authority financial
report as of December 31, 2025. was made by J. Seyferth, supported by M.
Smith
ROLL VOTE: Ayes: E. Bodman, J. Johnson, M. Flermoen, J. Seyferth, M.Lyonnais,
C. Castle, M. Smith
Nays: None
MOTION PASSES
C. Lakeshore Dr Landscaping Bids Economic Development
At the request of the Lakeside Board and Chair, staff explored landscaping
enhancement options for the Lakeshore Drive corridor. A Request for Proposals
(RFP) for the installation and maintenance of 20 corridor planters was issued in
December. Staff received responses in January from Advantage Landscaping
& Turf Management and Barry’s Greenhouses and Landscaping. The bids are
being presented for board review and direction on next steps.
Barry’s base pricing includes large pots at $25 each, with an estimated $3,000
upgrade cost for higher-tier planter options. Barry’s total bid for furnishing and
maintaining 20 planters is $6,525. Staff is currently seeking clarification on which
planter units would require the upgrade.
Advantage’s proposal includes 38-inch extra-large planters at $850 per pot, with
seasonal planting and watering services at $1,700 per planter. Advantage’s
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total bid for 20 planters is $51,000.
Further clarification before a decision is made: Contact Barry's to see if the pots
presented are true terracotta or resin? Placement of pots, costs for a lesser
quantity of containers. Do we want to spend the $6,525 in the first trial year?
This will be on the agenda for the March meeting for a vote.
D. 2025 Holidays in Lakeside Placer.ai Report Economic Development
Discussion Only - Staff has prepared a Placer.ai report for the Holidays in
Lakeside 2025 event.
OLD BUSINESS
A. Lakeside CIA Facade Improvement Grant Economic Development
The Lakeside CIA Facade Improvement Grant Program guidelines were revised
per previous meeting discussion to include:
- the amount of grant has been changed to "up to $2,500"
- An applicant will not be considered for the same property or business if they
have applied in the past 3 years
- Confirmation with city attorney that landscaping is an eligible expense
- Updated CIA map with list of property addresses
C. Castle made a motion to move forward with the facade improvement grant
for 26 season. Supported by M. Smith.
ROLL VOTE: Ayes: E. Bodman, J. Johnson, M. Flermoen, J. Seyferth, M.Lyonnais,
C. Castle, M. Smith
Nays: None
MOTION PASSES
ANY OTHER BUSINESS
After discussion with DPW and Manager's office, a budget amendment in the
big budget for the snow removal in Lakeside. We will not be receiving a portion
this fiscal year from the City of Muskegon for the removal. It was not budgeted.
Staff will see where the city budget lands and possibly contribute later in the
year. Revenue forecast is currently being reviewed.
Attendance for board members was discussed. It was agreed that we need to
take action and recruit new champions to apply.
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Lack of parking enforcement continues to be brought up for discussion. There
will be construction starting soon and parking in general will be a continued
concern throughout the area.
PUBLIC COMMENT
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:13AM.
Respectfully Submitted,
Ann Marie Meisch, MMC City Clerk
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Agenda Item Review Form
Muskegon Lakeside BID/CIA
Commission Meeting Date: March 3, 2026 Title: Lakeshore Drive Landscaping
Submitted by: Isabela Gonzalez, Development Department: Economic Development
Analyst
Brief Summary:
Staff received two bids for the Lakeshore Drive Landscaping RFP. At the board’s request, staff
expanded on Barry’s proposal and incorporated the landscaping expense into the CIA budget for
review and direction.
Detailed Summary & Background:
Following the board’s prior review of the Lakeshore Drive Landscaping RFP bids, staff has further
evaluated the proposal submitted by Barry’s Greenhouses and Landscaping.
Barry’s total bid for furnishing and maintaining 20 corridor planters is $6,525. Base pricing includes
large pots at $25 each, with an estimated $3,000 upgrade cost for higher-tier planter options. Staff
has confirmed with Barry’s that pricing is not contingent on bulk purchasing. Clarification regarding
which planter units would require upgraded pricing was discussed, the terracotta pots have no
additional upcharge.
Initially, $2,000 was budgeted within the BID budget for landscaping. Upon further review, staff
recommends allocating this expense through the CIA, as the project aligns with corridor
enhancement priorities. Given that the BID expires in January 2027, continued landscaping expenses
beyond that timeframe would be funded through the CIA.
Per board direction, the landscaping expense has been added to the CIA budget. The estimated
CIA year-end fund balance would adjust from approximately $71,000 to just over $64,500.
Goal/Action Item:
Is this a repeat item?:
Explain what change has been made to justify bringing it back to Commission:
Amount Requested: Budgeted Item:
N/A Yes No N/A
Fund(s) or Account(s): Budget Amendment Needed:
N/A Yes No N/A
Recommended Motion:
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I move to amend the 2026 CIA budget to include the Lakeshore Drive landscaping expense and
authorize staff to execute an agreement with Barry’s Greenhouses and Landscaping in an amount
not to exceed $6,525 for the furnishing and maintenance of 20 corridor planters.
Approvals: Name the Policy/Ordinance Followed:
Immediate Division
Head
Information
Technology
Other Division Heads
Communication
Legal Review
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2026 Lakeside CIA Budget - Amended
2025 Fund Balance $48,535.30
Revenue
2026 Estimated Revenue (Tax Capture) $47,346.00 <-- 2025 Tax Capture
Interest Income $335.00 <-- Estimate reflects the full BID
Total $47,681.00 transfer and the possible
facade grant allocation.
Expenditures
Transfer to Lakeside BID $15,000
Landscaping $6,525
Lakeside Facade Grant $10,000
Total $31,525
Estimated Fund Balance Dec. 31. 2026 $64,691.30
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2026 Lakeside CIA Budget
2025 Fund Balance $48,535.30
Revenue
2026 Estimated Revenue (Tax Capture) $47,346.00 <-- 2025 Tax Capture
Interest Income $335.00 <-- Estimate reflects the full BID
Total $47,681.00 transfer and the possible
facade grant allocation.
Expenditures
Transfer to Lakeside BID $15,000
Lakeside Facade Grant $10,000
Total $25,000
Estimated Fund Balance Dec. 31. 2026 $71,216.30
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2026 Lakeside BID Budget (Amended
2025 Fund Balance (Actual) $2,303.26
Revenue
INTENDED CIA Transfer $15,000.00
2026 Estimated Revenue $22,060.41
Interest Income $70.00
Total $39,433.67
Expenditures
Snow Removal $23,000.00
Events: $8,500.00
Fall Festival $8,000.00
Holidays in Lakeside $500.00
Advertising, Marketing, & Promotion $5,500.00
Holiday Decorations $750.00
Total $37,000
32250
Estimated Fund Balance Dec. 31. 2026 $2,433.67
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2026 Lakeside BID Budget
2025 Fund Balance (Actual) $2,303.26
Revenue
INTENDED CIA Transfer $15,000.00
2026 Estimated Revenue $22,060.41
Transfer from General Fund for Snow Removal $3,266.00
Interest Income $70.00
Total $42,699.67
Expenditures
Snow Removal $23,000.00
Landscaping $2,000.00 <-- Interest in Landscaping/Planters
Events $8,500.00
Fall Festival $8,000.00
Holidays in Lakeside $500.00
Advertising, Marketing, & Promotion $5,500.00
Holiday Decorations $750.00
Total $39,000
34250
Estimated Fund Balance Dec. 31. 2026 $3,699.67
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Agenda Item Review Form
Muskegon Lakeside BID/CIA
Commission Meeting Date: March 3, 2026 Title: Attendance Expectations for 2026
Submitted by: Isabela Gonzalez, Development Department: Economic Development
Analyst
Brief Summary:
The Chair has requested a discussion regarding attendance expectations for the upcoming year.
Detailed Summary & Background:
The Community Relations Committee has established attendance guidelines, and staff has attached
a copy for reference. The board may review these guidelines and discuss expectations moving
forward.
Goal/Action Item:
Is this a repeat item?:
Explain what change has been made to justify bringing it back to Commission:
Amount Requested: Budgeted Item:
N/A Yes No N/A
Fund(s) or Account(s): Budget Amendment Needed:
N/A Yes No N/A
Recommended Motion:
N/A
Approvals: Name the Policy/Ordinance Followed:
Immediate Division
Head
Information
Technology
Other Division Heads
Communication
Legal Review
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POLICY RELATIVE TO ATTENDANCE AT CITY MEETINGS
ADOPTED SEPTEMBER 14, 1982
The Community Relations Committee presented a policy regarding attendance for the many boards, commissions, and
committees serving the City of Muskegon as follows:
Attendance Policies:
Meetings that meet monthly:
- Not more than 3 Unexcused missed meetings during the year
- Not more than 4 Excused/Absent missed meetings during the year
Meetings that meet quarterly:
- Not more than 1 Unexcused missed meeting during the year
- Not more than 2 Excused/Absent missed meetings during the year
Meetings that meet semiannually:
- Not more than 1 Unexcused missed meeting during the year
- Not more than 1 Excused/Absent missed meeting during the year
Meeting that meet annually:
- No Unexcused or Excused missed meetings permitted
Definitions of Terms:
Unexcused – Does not notify Board Liaison of absence and does not attend meeting.
Excused – Notifies Board Liaison of absence at least 72 hours in advance of missed meeting.
Absent – Reserved for emergency situations and up to the discretion of the Board Liaison and Community Relations
Committee members.
Consequently, the Community Relations Committee recommends that, through acceptance of this letter, the City
Commission adopt the following policy regarding the attendance of Commission appointees to the various boards,
commissions, and committees serving the City of Muskegon.
The Chairperson of each board, commission, or committee shall be responsible to see that attendance is
recorded at each meeting.
When deemed appropriate by the Chairperson, a letter will be sent to any member whose attendance is not
satisfactory. The letter shall ask if the member is interested in continues appointment.
On an annual basis, each Chairperson shall submit a report to the City Commission showing member attendance
and indicating correspondence notices sent to members.
At any time, the Chairperson deems it appropriate to do so, that Chairperson may recommend replacement of a
member for reasons related to the member’s attendance.
Communications to the City Commission shall be sent to the City Clerk for forwarding to the Commission.
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Agenda Item Review Form
Muskegon Lakeside BID/CIA
Commission Meeting Date: March 3, 2026 Title: Vice Chair Appointment
Submitted by: Isabela Gonzalez, Development Department: Economic Development
Analyst
Brief Summary:
With the City Manager resuming his seat on the Lakeside BID/CIA Board, the former Vice Chair
(Sarah) is no longer serving in that role. The Board will need to elect a new Vice Chair.
Detailed Summary & Background:
The Lakeside BID/CIA Board previously appointed a Vice Chair who was serving in place of the City
Manager. Following the recent adjustment to the Board’s meeting schedule, the City Manager has
resumed his seat on the Board. As a result, the Vice Chair position is now vacant. According to the
bylaws, the appointment of a Vice Chair is to happen at the earliest practical time.
Goal/Action Item:
Administrative Action
Is this a repeat item?:
Explain what change has been made to justify bringing it back to Commission:
Amount Requested: Budgeted Item:
N/A Yes No N/A
Fund(s) or Account(s): Budget Amendment Needed:
N/A Yes No N/A
Recommended Motion:
I move to appoint __________ as the Vice Chair of the Lakeside Business Improvement District and
Corridor Improvement Authority.
Approvals: Name the Policy/Ordinance Followed:
Immediate Division
Head
Information
Technology
Other Division Heads
Communication
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Legal Review
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