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GENERAL CONTRACT DOCUMENT
IMPLEMENTATION POLICY
Purpose
To establish a general contract for any project
estimated to exceed $2,000 which involves labor (i.e.
Construction or demolition) whether it is City or
Federally Funded, and any single purchase or project
exceeding $5,000 whether or not it directly or
indirectly involves labor and regardless of funding
source.
Procedure
1. Present Project (or Purchase) description,
including estimated cost, to City Commission, and
requests authorization to advertise for bids.
2. Upon Commission approval
a) Indicate estimated cost
b) Indicate source of funding’
c) Request blanket document
a) Request a wage determination
e) Estaklish Pre-bid conference table
= Establish Publication Date for Bid
Advertisement, allow time for wage
determination to arrive and time to complete
che document
g) Establish a bid Opening Date
h) Establish pre-construction conference date
3. Follow instructions for completing blanket
document
Have completed document copied, bound and filed
with Clerk prior to date indicated in
advertisement for availability.
Hold pre-bid conference mail out minutes to all
attendees.
Clerk holds bid opening.
Present recommendation for bid acceptance to
commission for concurrence.
Upon concurrence, execute contract agreement with
contractor, and file one fully executed copy of
document with the Clerk.
Issue a “Notice to Proceed” to Contractor
commences work.
10. issue change orders, payments and final payment
to Contractor in accordance with contract
documents.
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