View the PDF version Google Docs PDF Viewer
POLICY FOR DISTIBUTION/REIMBURSEMENT
OF TRAINING FUNDS
Purpose
To support and encourage the development of employee
knowledge, skills, and abilities by providing training
and developmental opportunities.
Coordination and Funding
Organizational Impact
Training and developmental activities designed to
have organizational impact will be coordinated
through the City’s Administrative Services
Division. Funding for such activities will be
centralized as much as possible and disbursed
according to an overall organizational training
and development plan.
Individual Employees
Training and development activities designed to
enhance the knowledge, skills, and abilities of
individual employees will be planned and budgeted
according to department needs and available
resources.
c. Education and training
Qualifying costs
If an individual employee attends an approved
conference, seminar, symposium, or other training
and/or development activity, the cost of the
activity, including registration, travel,
lodging, meals, and appropriate incidental costs
will be borne by the department according to need
and available resources.
Out of pocket cost
Reimbursement for out-of-pocket expenses for
qualifying costs is limited to actual cost.
Personal vehicle use
In the event an employee must use his/her
personal vehicle in order to attend a
training/developmental activity, the cost shall
be subject to the cities mileage reimbursement
policy.
D. Professional development
1. Reimbursement
If an individual employee seeks reimbursement of
costs for continuing education, reimbursement
will be limited to the cost of tuition or
registration and required textbooks (no other
costs are subject to reimbursement) limited by
available resources.
Definition of continuing education
The pursuit, normally during the employee’s off-
work hours, of an undergraduate or graduate (
degree, or specialized certification or
licensure, or an advance course.
Eligibility
To be eligible for reimbursement, continuing
education activities must be reasonably related
to the employee’s work assignment and show
promise of enhancing the employee’s knowledge,
skills, and abilities related to that work
assignment.
Reguirements
Reimbursement requires department head approval
prior te registration/enrollment and the issuance
of an official notice of satisfactory completion
of the class, course, or other activity.
Limitations
Reimbursement for Professional Development
activities may not exceed five hundred dollars
($500) per employee in any given budget year.
E. Forfeitures
1. Within 6 months
Employees who receive reimbursement for
continuing education activities shall forfeit one
hundred percent (100%) of the reimbursement in
the event the employee leaves the employ of the
city within 6 months of the reimbursement date.
Between 6-12 months
Employee reimbursement for continuing education
activities shall forfeit fifty percent (50%) of
the reimbursement in the event the employee
leaves employ between 6-12 months of the
reimbursement date.
Sign up for City of Muskegon Emails