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LEGISLATIVE POLICY COMMITTEE MEETING
Monday, December 2, 2024
5:30 P.M.
Conference Room 204
MUSKEGON CITY HALL
933 TERRACE STREET
MUSKEGON, MI 49440
AGENDA
I. Call to Order
II. Approval of Minutes for August 28, 2024
III. Old Business – Staff updates on outstanding action items from prior LPC Meetings
1) New Charter Park Designations
2) Waterfront PUD Zoning Change
3) Pursuit of DNR Time-Sensitive Land Acquisition Grant
IV. New Business
1) Legislative/ARPA Updates – Pete Wills
2) Update on Regional Transit Authority – LeighAnn Mikesell
3) City Down Payment Assistance Program – Commissioner Kilgo
4) Muskegon County Mutual Aid Box Alarm System – Director Kozal
V. Public Comment
Adjourn
CITY OF MUSKEGON
LEGISLATIVE POLICY COMMITTEE
Minutes
Wednesday, August 28, 2024
5:30 pm
Present: Commissioners Johnson, St.Clair, Kilgo, Gorman, and Kochin.
Absent: Commissioners Keener and German.
Approval of Minutes
Vice Mayor St.Clair moved, Commissioner Kilgo seconded, to approve the minutes of
May 22, 2024.
MOTION CARRIED.
Traffic Studies – LeighAnn Mikesell and Dan VanderHeide
LeighAnn Mikesell and Dan VanderHeide gave an overview of what is generally learned
from a traffic study and how its results can inform City planning and development. This
includes the study area, time of day and year, impact of irregular events, etc. The various
grading systems for roads within traffic study terminology was explained (e.g., roads are
generally designed to perform at a C Level, and roads that perform at an A Level are more
often than not overbuilt and encourage speeding).
Commission were asked for some guidelines for the consultant.
Legislative Updates - Pete Wills
Pete Wills reviewed several State proposed bills with City Commissioners.
The City reached Gold certification in the Michigan Green Communities Challenge.
A $75,000 Community Energy Management Grant has been secured to offset the
development of a Climate Action Plan.
The $18 million state enhancement grant is expected to be awarded to support the
redevelopment of the former Shaw-Walker building.
Disaster declaration for Muskegon County was discussed. It is expected that the Governor’s
Office and legislature will reconsider Muskegon County’s request.
The Governor signed the FY25 state budget which included $549.7 million in statutory
revenue sharing for cities, villages, townships plus the new $75 million for the public safety
and violence prevention fund. The City is expected to receive approximately $467,000 to
support operational expenses within the Public Safety Division.
Commission discussed Short Term Rental legislation.
Special Event Policy Updates – Mayor Johnson
Mayor Ken Johnson and Commission discussed potential changes to the City’s Special Event
Policy. It was asked if large events at Pere Marquette Park should be required to use a shuttle
service. General consensus was for shuttle service use.
Discussion was held on multiple events overlapping, should there be a limit on events on the
same day. Discussion was held on what size of the event. It was asked if new events should
be allowed when other events are already scheduled. This was set aside – no consensus.
Public Access to Waterways and Natural Resources – Mayor Johnson
Mayor Ken Johnson asked if we should have a standardized approach on establishing policy
or setting expectations for public access to natural resources and waterways. Discussion was
held on signage, parking, ADA parking, and if rustic bike and foot is adequate. There was a
consensus on signage.
Parking Fees – Jonathan Seyferth
Jonathan Seyferth explained that staff has begun to discuss Beach Parking rates and tools
available to us now that Verizon has installed cellular equipment covering Pere Marquette
Beach. Discussion was held on dynamic pricing, different prices for different times, days or
events. It was asked to have staff come back with a proposal for increased parking fees and
also a free day. Commission were in agreement.
Joint Norton Shores/Muskegon City Commission Meeting – Jonathan Seyferth
Jonathan Seyferth asked if Commission would be interested in a joint meeting with Norton
Shores. Commission stated that they would. City Manager will get it set up.
Meeting Date for 4th Quarter Legislative Policy Committee Meeting
Mayor Ken Johnson stated that City Hall will be closed on 11-27-24 for the Thanksgiving
Holiday. The meeting was rescheduled to Monday, December 2, 2024.
Adjournment
Motion by Commissioner Kilgo, seconded by Vice Mayor St.Clair to adjourn the
meeting at 8:30 pm.
MOTION CARRIED
______________________________
Ann Marie Meisch, MMC
City Clerk
State / Federal Report, December 2024
Bill # Detail Status Position
HB 4002 Increases the Earned Income Tax Credit (EITC) from 6% to 30%. Senate Committee NA
HB 4003 Elliott-Larsen Civil Rights Act; include sexual orientation & gender identity or expression as a protected Senate Committee NA
category.
HB 4274- Creates Revenue Sharing Trust Fund; SB 182-183; the bills would dedicate 8% of the 4% sales tax and place Senate Committee, MML - yes
4275 it in a trust fund specifically for statutory revenue sharing. 11/2/23
HB 4605 Provide for distribution of sales tax revenue into public safety and violence prevention fund; 1.5% of the 4% Senate 6/12/24 MML - yes
of sales tax revenue collected.
HB 4606 Create public safety and violence prevention fund Senate 6/12/24 MML - yes
HB 4688 Makes minimum staffing levels for all local units a mandatory topic of collective bargaining. House floor, MML - no
11/2/23
HB 4878 Would create the Michigan Fair Chance Access to Housing Act to generally prohibit a landlord from using an House Local Gov NA
individual’s criminal record when evaluating the individual’s rental application at any stage in the 11/14/24
application process, except as provided by the act or under federal or state law.
HB 4919 Would create the Bill of Rights for the Homeless Act, which would provide that homeless individuals must House Local Gov NA
be granted the same rights and privileges as any other citizen in MI and would prohibit the denial of an 11/14/24
individual’s rights, privileges, or access to public services solely because the individual is, or is perceived to
be, homeless. It creates a standard where previously established rights also apply to the homeless
population – the right to move freely in public spaces, equal treatment by state and municipal agencies,
1
protection from employment discrimination, emergency medical care, confidentiality of personal records,
the right to property and the ability to vote.
HB 4965 Video Services Act; exempts providers of streaming services from paying rent for use of the public ROW, Senate MML - no
otherwise shouldered by the taxpayer, and its obligation to support public/educational/government access. Committee
The net effect of this will be a loss of some, most or perhaps all of the over $350,000 currently received by 10/24/23
the Muskegon in cable/video franchise fees which go to the General Fund, plus PEG support for local
programming which includes cable/video access to government meetings, without which we lose a critical
component of local government transparency.
HB 5088- Create water rate affordability program; shutoff protection act, etc. Bill package would establish a low- House Natural MML - no
93 income water residential affordability program; funds would be used to aid low-income residents for Resources, Env,
expenses related to water and sewer service; would establish standards and criteria for when a water Tourism
service provider can shut off water supply; would regulate rental agreements to allow a tenant in a metered 10/4/23
or sub-metered rental property to request that a copy of the water and sewer bill be sent to both landlord
and tenant.
HB 5437- Short Term Rental package; HB 5438 is the main bill (statewide registry, health/safety measures; 6% excise House Local Gov MML - yes
5446 tax goes back to community hosting the STR. 2/14/24
5886 Modifies obsolete property rehabilitation act.
6056, Paid Sick Leave; Minimum Wage – addresses MI Supreme Court ruling stating the minimum wage should be 11/12/124 House NA
6057 increased to $12.30/hr and tied to inflation and effective 2/21/25. The new paid sick leave policy – which Reg Reform
allows all employees one hour of paid sick leave time for every 30 hours worked – will go into effect
2/21/25. Under the new policy, an employee can use up to 72 hours or about nine eight-hour days of paid
sick leave a year.
6095 Limits minimum residential parking space requirements House Econ Dev
6096 Prohibits site plan requirements for repeat studies House Econ Dev MML - no
6097 Permits duplexes in single family residential zones House Econ Dev MML - no
6098 Revises zoning ordinance amendment protest petition requirements. House Econ Dev MML - no
6108 Modifies regulations for mining of sand and gravel operations. House Reg MML - no
Reform
6109 Modifies conditions under which zoning ordinance may prohibit mining. MML - no
HB 5945 Would establish a local agency disaster relief program to assist in repairing/replacing local roads following a House Trans
local or state declared emergency Comm
SB 293 Housing and Community Development Fund – expands the program to including housing projects for House floor, MML - yes
middle-income households and no longer require the program to restricted to downtown areas. 6/26/24
SB 353, Michigan Energy Assistance Program (MEAP) reform package; expansion of eligibility, streamline House NA
880, 881 operations, increases annual funding, ensures equitable access to funding. Committee,
6/26/24
2
SB 480 Land Division Act - It's an amendment to the Land Division Act that would increase the allowable number of House Local Gov NA
parcels that the first 10 acres of a parent parcel or tract could be divided into. Currently that number is 11/8/23
four. The amendment would increase it from four to 20.
SB 660 The bill would allow a local unit to create a stormwater management utility by adopting a stormwater Senate floor NA
management plan and a stormwater management utility fee ordinance. The intent is to build up 11/9/23
stormwater services in preparation for flood events.
SB 893 New financial tool to transform Port Authority Property House Transpo NA
3
LOCAL
ARPA Community Grants, as of 8/22/24
- 25 - total approved grants ($1.6M)
- 8 - projects completed (Samaritas, Unity Beauty Salon, Tiki Boiz, Rake Beer Projects, Forrest Tax, Soul
Filled Enterprises, Jackson Hill NA, McLaughlin NA)
- 8 - have been paid the first installment payment, ie. 50% of the total award
- 6 – have been paid the second installment payment, ie. 40% of the remaining balance
- 2 – projects pending
Climate Action
- Contract signed with Fresh Coast Climate Solutions, based in Ann Arbor, to prepare our Government
Operations Climate Action Plan. The Commission approved the contract of $49,000. The period of work
will be 10/28/24-1/31/25. The executed agreement can be located here.
- EGLE-Community Energy Management Grant – City has received $75,000 to offset the development of
the Climate Action Plan.
- U.S. Dept of Energy, Energy Efficiency Community Block Grant (EECBG) – City was approved to receive a
$76,000 block grant towards the acquisition of two EV side-by-side vehicles for use by the Parks Dept
throughout the year. The Commission approved the acquisition in September. Parks will take possession
of the units the week after Thanksgiving.
Grants Management Services
- Contract signed with Wade Trim, Inc, based on Grand Rapids, to partner in providing Grant Management
Services.
- Services include, but are not limited to, identifying eligible grant opportunities, drafting proposals, and
managing the application process.
- The City is committed to utilizing grants to expand current operational activities including, but not limited
to, program development, advocacy, capacity building, research, public awareness, and project
implementation.
- Grant assistance would be based on their approach of Evaluation (analysis), Identification (identify
resources), Strategy (scoping and design), Pursuit (grant writing, marketing, advocacy) and Performance
(grant admin, reporting, compliance).
- The contracted period runs with the city’s fiscal year ending June 30, 2025.
MEDC RAP 1.0 grant ($6M)
- The MEDC recently approved an amendment to a portion of our ($6M) RAP 1.0 grant. Of the $1M portion
of the grant, $410,000 was received to reimburse redevelopment work at the Arena in 2023. From the
balance of funds remaining ($590,000), the MEDC has permitted the use of $167,500 to be directed
towards the demolition and redevelopment of the 880 First St site.
4
STATE
The GOP won control of the state House; three seats were flipped from D to R.
House – 58-52 – unseated 4 House incumbent Democrats
Senate – 19-18
U.S. Senator – Sen-elect Elissa Slotkin (former Congresswoman)
According to the MI Secretary of State, a higher percentage of voters cast ballots in the 2024 election
than any other Michigan election since the Bureau of Elections started keeping such information in 1948
with 78.1% of registered voters casting ballots.
In terms of volume, the number of voters was also record setting with 5,666,805 showing up, based on
unofficial numbers. That number is 87,488 more voters than voted in 2020.
Third straight election cycle with high turnout. Overall, 20,000 new voters registered and voted on
Election Day. More than 2.2M absentee ballots were cast, 1.2M voted in-person early, and more than
2M voted in person.
Lame Duck Legislative Session (potential issues that may be addressed before 12/31/25)
- Revenue Sharing and Public Safety Trust Funds (HB 4274/4275 and HB 4605/4606)
- Neighborhood Roads Fund (N/A)
- Short-Term Rentals (HB 5438)
- Minimum Staffing (HB 4688) - would make min staffing ratios in local gov a mandatory subject of
collective bargaining for all PA 312 employees
- Paid Sick Leave and Min Wage laws (HB 6056 and 6057)
- Polluter Pay (SB 605-611)
- Aggregates (HB 6108-6111)
- Homeless Bill of Rights (HB 4919)
- Housing Bill Package (HB 6095-6098)
- Video Franchise Fees (HB 4965)
5
Shaw-Walker – The $3M state enhancement grant included in the FY25 budget, but vetoed earlier this year,
could be reconsidered before the end of the year. The funds would continue to support the redevelopment of the
former Shaw-Walker building.
Disaster Declaration for Muskegon County – It is hopeful the Governor’s Office and legislature will
reconsider Muskegon County’s Declaration of Emergency Request which occurred June 25th. The City incurred
over $375,000 in expenses for cleanup efforts of our Public Works and Public Safety staff.
State Budget – Earlier this summer the Governor signed the FY25 state budget which included $549.7 million in
statutory revenue sharing for cities, villages, townships plus the new $75 million for the public safety and violence
prevention fund. The budget authorized the expenditure of the funds for the creation of this new public safety
trust fund. However, legislation (HB 4605/4606) which sets forth the policy expectations of this fund needs to be
approved and signed into law before the fiscal year begins on October 1st. The City is expected to receive
approximately $467,000 to support operational expenses within the Public Safety Division. Additionally, similar
efforts to codify needed language establishing the new revenue sharing trust fund are ongoing as well. (HB 4274
and 4275) Operational and Capital Expenditures – Can’t use to replace or supplant reoccurring resources.
6
Agenda Item Review Form
Muskegon City Commission – Legislative Policy Committee
Commission Meeting Date: December 2, 2024 Title: Homebuyer Assistance Program
Submitted By: Ward I Commissioner, Jay Kilgo Department: City Commission
Brief Summary: Seeking a detailed discussion about potential strategies to enhance and expand
the City of Muskegon’s Homebuyer Assistance Program. The goal is to discuss and identify new
opportunities and approaches that would allow us to reach and support a greater number of
residents who are aspiring to become homeowners. By exploring additional funding options,
program modifications, and community partnerships, aiming to make homeownership more
accessible and impactful for those in our community. To collaborate on ideas and solutions to
broaden the program’s reach and effectiveness.
Detailed Summary & Background:
Goal/Focus Area/Action Item Addressed: Goal 2: Economic Development and Housing and Business
– Additional attainable housing units and increased rates of home ownership.
Amount Requested: n/a Budgeted Item: n/a
Fund(s) or Account(s): n/a Budget Amendment Needed: n/a
Recommended Motion: Discussion only.
Approvals: Guest(s) Invited / Presenting:
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Agenda Item Review Form
Muskegon City Commission – Legislative Policy Committee
Commission Meeting Date: December 10, 2024 Title: Muskegon County Mutual Aid Box Alarm
System
Submitted By: Timothy Kozal Department: Public Safety
Brief Summary: The City of Muskegon Fire Department would like to enter into the interlocal agreement
with the Muskegon County Mutual Aid Box Alarm System (MABAS) Division 3602.
Detailed Summary & Background:
The Mutual Aid Box Alarm System (MABAS) is a statewide mutual aid agreement that covers
liability and authority to receive and provide mutual aid to other Fire Departments that have signed
the MABAS Agreement. These department resources that come from across the state or in the
neighboring community.
Through mutual aid, MI-MABAS has the capability to provide emergency response locally or
statewide when lives, property or the environment is threatened by man-made, technological or
natural disasters or emergencies by deploying fire resources, emergency medical services,
technical rescue teams, hazardous materials teams and other special rescue operations needed
and requested by the host/stricken community.
There are currently 13 fire departments in the Muskegon County MABAS Division 3602.
Goal/Focus Area/Action Item Addressed:
Amount Requested: $0 Budgeted Item: N/A
Fund(s) or Account(s): N/A Budget Amendment Needed: N/A
Recommended Motion: Discussion only.
Approvals: Guest(s) Invited / Presenting:
A RESOLUTION FOR APPROVAL OF THE CITY OF MUSKEGON FIRE
DEPARTMENT TO PARTICIPATE IN THE MUSKEGON COUNTY MUTUAL AID
BOX ALARM SYSTEM DIVISION
RESOLUTION NUMBER: __________________________
WHEREAS City of Muskegon has the power, privilege and authority to maintain
and operate a fire department providing fire protection, fire suppression, emergency
medical services, technical rescue, hazardous incident response, and other emergency
response services (“Fire Services”); and
WHEREAS, Fire Services can further be improved by cooperation between
political subdivisions during times of public emergency, conflagration or disaster
(“Incidents”); and
WHEREAS, the Michigan Constitution of 1963, Article 7, § 28, and the Urban
Cooperation Act of 1967, Act No. 7 of the Public Acts of 1967, Ex. Sess., being MCL
124.501 et seq. (the “Act”), permits a political subdivision to exercise jointly with any
other political subdivision any power, privilege, or authority which such political
subdivisions share in common and which each might exercise separately and
WHEREAS, the City of Muskegon Fire Department desires to enter into an
interlocal agreement, pursuant to the Act, to further improve Fire Services and
WHEREAS, the Mutual Aid Box Alarm System (MABAS), is a mechanism that may
be used for deploying personnel and equipment in a multi-jurisdictional or multi-agency
emergency mutual aid response and
WHEREAS, as a result of entering into an interlocal agreement to further improve
Fire Services, the Parties are creating the Muskegon County MABAS Division and
WHEREAS, City of Muskegon has the authority to execute this Agreement
pursuant to resolution of its governing body; and
WHEREAS, City of Muskegon Fire Department desires to commit personnel and
equipment to another Party if deemed reasonable upon the request of another Party;
and
NOW, THEREFORE BE IT RESOLVED: City of Muskegon Commission
finds it is the best interest of its citizens from a safety and fiscal standpoint
to enter into the Interlocal Agreement creating the Muskegon County MABAS
Division and agrees to appoint one member to the MABAS Executive Board.
Current Fire Departments in the Mutual Aid Box Alarm System
Blue Lake Fire
Casnovia Fire
Dalton Fire
Egelston Fire
Fruitport Fire
Holton Fire
Muskegon Heights Fire
Muskegon Township Fire
Moorland Township Fire
North Muskegon Fire
Norton Shores Fire
Ravenna Fire
White Lake Fire Authority
BY-LAWS
MUTUAL AID BOX ALARM SYSTEM
DIVISION 3602
Article I: Purpose
A. To coordinate working relations and capabilities between all Fire
Departments within MABAS Division 3602 and with the MABAS-MI Executive
Board, for the effective and efficient provision of mutual aid. To
coordinate and ensure the ability of Division 3602 member organizations
to respond to identified technical emergency events beyond the
capabilities of the individual member agency. To develop future
capabilities as may be identified by Division 3602 that will increase the
protection provided to technical, natural, and man-made emergencies
that could occur in Division 3602.
Article II: Participation
A. Membership shall be made up of Active Members:
An Active Member is a fire department with membership in MABAS
Division 3602 as authorized by the MABAS-MI Executive Board.
B. Participation shall be contingent upon the adoption of an ordinance
authorizing membership in MABAS-MI, the execution of the MABAS-MI
contract, and payment of such sums and under such conditions as outlined in
these By-Laws which shall be established by a majority vote of the
participating members of MABAS Division 3602. New participants shall be
admitted upon the recommendation of a majority vote of the members
of MABAS Division 3602.
C. Current Members (as of 2-01-2014)
Active Members
Blue Lake Township Fire Department
Casnovia Township Fire Department
Dalton Township Fire Department
Egelston Township Fire Department
Holton Township Fire Department
Moorland Township Fire Department
Muskegon Charter Township Fire Department
Muskegon Heights Fire Department
North Muskegon Fire Department
Norton Shores Fire Department
Ravenna Township Fire Department
White Lake Fire Authority
Article III: Organization
A. Membership Representative
Each Active agency's Representative will be the Department's Chief or
Director.
B. Meetings
1. Six (6) meetings to be held annually, approximately every two
months apart. Additional meetings to be called by the President
or by a majority vote of the MABAS Division 3602 Agency
Representatives.
2. Where not otherwise specified in the By-Laws, “Robert’s Rules
of Order” shall govern the conduct of business as all MABAS
Division 3602 meetings.
C. Voting
A quorum shall be a majority of the active members of the MABAS
Division 3602 Agency Representatives. Each member department
shall have only one vote, which can only be cast by the Agency
representative, or the registered alternate, if an alternate has been
designated by Article III, Section D (7).
D. Duties of Members
1. Establish operational guidelines for MABAS Division 3602.
2. Approve new members by majority vote.
3. Adopt the annual budget for MABAS Division 3602.
4. Authorize any officer or agent to enter into any contract or
execute and deliver any instrument within the purpose of
MABAS Division 3602 in the name of and on behalf of MABAS
Division 3602.
5. Select an audit committee on an annual basis to review the
records relating to the collection and distribution of all MABAS
Division 3602 funds.
6. Authorize any officer or agent to sign checks or other orders for
payment of money, notes, or other evidence of indebtedness
issued in the name of MABAS Division 3602.
7. Each Agency Representative may designate in writing one or
more alternates who may represent the member Department in
the absence of the Agency Representative. The designation
must be filed with the Secretary of the Division before recognition.
8. A President, a Vice President, a Secretary, and a Treasurer shall
be elected from among the Representatives at the February
meeting and such President, Vice President, Secretary and
Treasurer shall serve a term of two years. Election shall be held
in odd years. The persons occupying the positions of President,
Vice President, Secretary, and Treasurer automatically vacate
those positions upon resignation, death, or if no longer serving
as the Agency Representative.
9. The President and the Vice President or designee shall
represent Division 3602 to the MABAS-MI Executive Board.
E. Duties of the President
1. Shall administer the affairs of MABAS Division 3602.
2. May sign any instrument authorized by the membership to be
executed.
3. Shall preside as Chairman at all meetings of the Division and
perform all duties incidental to the role of President.
4. Sit as the Division Representative on the MABAS-MI Executive Board.
F. Duties of the Vice President
1. Shall have the same duties as the President when the President
is absent, incapacitated or has vacated the office.
2. Shall oversee all established committees
G. Duties of the Secretary
1. Shall keep full minutes of the proceedings at all Division
meetings.
2. Shall maintain all the records and correspondence of the
Division and deliver same to his successor within ten days of
leaving office.
H. Duties of Treasurer
1. Shall be responsible for the custody of all the assets of the
Division.
2. All monies of the Division shall be deposited by the Treasurer in
a chartered bank located in Muskegon County, MI.
3. Shall supervise the collection and disbursement of all funds and
shall disburse such funds per the Division 3602 By-Laws.
4. The Treasurer shall be bonded when funds exceed $10,000.00
Article IV: Property and Equipment
A. All property and equipment acquired by Division 3602 shall be owned in
common by the various jurisdictions of Division 3602, unless otherwise
determined in writing by the parties. Said equipment may be borrowed
by any member subject to the equipment loan policies of the Division.
All installation, maintenance, and repair orders for Division 3602 equipment
shall be directed through Division 3602. Any member may at any time
loan property or equipment to Division 3602 for use by its members. Such
property or equipment shall continue to be owned and insured by the
loaning party.
B. The purchase or acquisition of real property by or in the name of
MABAS Division 3602 shall require the approval of a majority of Division 3602
Members.
C. Upon resignation from MABAS Division 3602, expulsion or dissolution of
the unit of local government, a Member shall forfeit all rights, titles and
interest in any or all property owned jointly by MABAS Division 3602.
Article V: Finances
A. The fiscal year for the Division begins each January 1st and ends each
December 31st.
B. Annual dues will be collected from each member department in an
amount, which will be established each fiscal year by a vote of the
membership.
Article VI: Operational Guidelines
A. Procedures as outlined in “MABAS Division 3602 Operating Guidelines”.
B. The currently adopted Muskegon Area Fire Chiefs Association General
Operating Procedures shall become part of the By-Laws by reference.
Article VII: Committees
A. The following standing committees are established each of which will
be chaired by a Chief Officer or Director appointed by the President with
the consent and approval of the membership: (use as set forth by the MAFCA)
1. By-Laws
2. Budget/Finance/Audit
3. Dispatch & Communications
4. Training
5. Fire Prevention
6. Special Response Teams
7. Task Force
8. Operations
B. Ad hoc committees may be established by the President. The
President will appoint the chairperson and the members of any such ad
hoc committee.
Article VIII: Expulsion, Withdraw
A. Voluntary Withdraw
Any member may terminate its participation in the Division at any time
provided that the member wishing to terminate its participation shall
give written notice to the Board of the Division specifying the date of
termination, such notice to be given at least 90 calendar days before
the specified date of termination of participation. The written notice
provided herein shall be given by personal delivery, registered mail or
certified mail to the President of the Division.
B. Expulsion of Members
By a vote of two-thirds (2/3) of the entire membership of MABAS
Division 3602, any member may be expelled for one or more of the
following reasons. Such expulsion shall take effect ninety (90) days
after the required vote.
1. Failure to make any payments due to MABAS Div 3602
2. Failure to carry out the obligations of a member which impairs
the ability of MABAS Division 3602 to carry out its purpose or
powers. No member may be expelled except after notice from
Division 3602 of the alleged failure, along with a responsible
opportunity of not less than thirty (30) days to cure the alleged
failure. The member may request a hearing before the
membership before a decision is made as to whether the
expulsion shall take place. The President shall set the date for
a hearing which shall not be less than fifteen (15) days after
the expiration of the time to cure has passed. A decision by
the Division to expel a member after notice a hearing and
failure to cure the alleged defect shall be final.
Article IX: Amendments
A. These By-Laws may be amended by the agreement of a majority of the
MABAS Division 3602 Agency Representatives, provided the
amendment has been recommended by a majority of the MABAS
Division 3602 Representatives and submitted in writing to all members
not less than fifteen (15) days prior voting date. Approved amendments
may be adopted at any MABAS Division 3602 Representatives
meeting.
Article X: Effective Date
A. Approved and adopted:
MABAS DIVISION 3602
STATEWIDE MUTUAL AID
DEPLOYMENT PLAN
Confidential Page 1 Approved:
MABAS DIVISION 3602
STATEWIDE MUTUAL AID
DEPLOYMENT PLAN
SECTION I: COMMUNICATIONS
SECTION II: DEPLOYMENT
SECTION III: TRANSPORTATION
SECTION IV: POD CHIEF JOB DESCRIPTIONS
SECTION V: APPENDIX
Operational Guidelines
Purpose: This plan describes the actions needed to communicate, deploy, respond, and
demobilize personnel involved in a statewide mutual aid deployment.
Scope: This plan is limited to operations and information at the MABAS Division 3602
level and implemented for a statewide response until the deployed units have
returned to the POD.
Definitions: Local FD – local fire department apparatus and personnel must respond per the
Statewide flow plan and MABAS Division 3602 Statewide Response Box Cards.
MABAS Division 3602 Dispatch – Muskegon Central Dispatch is the primary
dispatch.
Point of Departure (POD) – Unless otherwise specified, the pre-designated
gathering location designated Norton Shores Fire Station #3 to gather personnel,
apparatus, and equipment for a statewide mutual aid response for a Southern
deployment, Egelston Fire Department for an Eastern deployment and Dalton
Fire Department for a Northern Deployment. This will be determined by the 3602
Division Executive Director. The POD will be staffed by a designated fire chief
who will serve as the POD coordinator. The POD coordinator will assign
additional staff to perform POD tasks as needed.
Staffing – Staffing for Statewide deployments shall meet the minimum
requirements of the MABAS policy as follows:
Ambulance – 2 Engine – 4 Truck – 4 Squad – 4
Tender – 2 Brush – 2 Haz-Mat – 10 TRT – 10
Deployment – There are 3 levels of deployments.
Scramble – 30 min. response, onsite for up to 24hrs.
Standard – enroute within 3 hrs., onsite for up to 72 hrs.
EMAC – in route within 24 hrs., onsite up to 14 days.
Confidential Page 2 Approved:
SECTION I: COMMUNICATIONS
1. RED Center HVA Ann Arbor, MCC, or the State EOC will notify MABAS Division
3602 (MCD) via telephone (CodeRed, LEIN, email) of the activation of the plan.
RED Center HVA Ann Arbor and/or MCC or the State EOC will provide:
a. Validation security codes to Div. 3602. DO NOT release these codes over
any radio frequency. A Muskegon County fire chief (Div Rep) will call Div.
3602 on the phone for the codes before the required fire units from
Muskegon County leave the POD to travel to the stricken reception site.
b. Information about the incident.
c. Apparatus, personnel & equipment to send.
d. Routing and caravan process.
e. Reception site.
The form in Appendix A will assist the dispatcher in gathering the required information.
Division 3602 will page all Div 3602 Chiefs and contact the appropriate POD chief by
telephone.
The form in Appendix B will assist the MABAS Division 3602 Dispatcher in
notifying the dispatch centers with the correct information.
The MABAS Division 3602 dispatcher will track all apparatus, personnel &
equipment reported by the other Dispatch centers on the form in Appendix C.
If the notification is by toning out, the toned message should have the
department call the MABAS Div 3602 dispatch center. If the message goes out
by phone or when the toned departments call in by phone, MABAS Div 3602
dispatch center will relay the information from MABAS/EOC to the Div. 3602
departments.
a. This is an activation of the Statewide MABAS plan.
b. Name and card number of MABAS Task Forces requested
c. Departments, personnel, and equipment due to respond to the POD
The MABAS Div 3602 dispatch center will determine the availability of the
requested apparatus, personnel, and equipment from the required departments.
The MABAS Div 3602 dispatcher will track all apparatus, personnel & equipment
reported by the Div 3602 fire departments on the form in Appendix D.
Even if a department is not due with a resource, they should be notified by the
Confidential Page 3 Approved:
Dispatch center as they may be needed to assist at the POD. Specifically, Chief
Officers of the non-responding departments will be required. Departments not
responding need to be aware of the decrease in county assets and the status of
the major incident occurring. Due to the deployment, departments may see an
increase in local mutual aid requests.
1 Departments must acknowledge the box alarm and available resources within 20
minutes and contact Div 3602 Dispatch center via telephone.
2. RESPONDING UNITS – Units enroute to the POD and responding to the
reception area SHALL NOT transmit on the fire frequency.
Once arriving at the reception area, a staging officer will then direct frequency
assignments for operations.
** Response to the POD for a statewide deployment is non-emergency.**
Confidential Page 4 Approved:
MABAS Div. 3602 Communications Flow
Chart
Red Center Dispatch
Lansing Dispatch
MABAS Div. 3602 Point of Departure
(POD)
Muskegon Central Norton Shores #2
Dispatch 3620 Airline
(MCD) Norton Shores, MI
231-739-6597
Alpha Page all
Div. 3602
Chiefs
Requested Depts:
Contact Div Rep
Send Rep to POD
Obtain Apparatus
and resource
availability list.
The message should be as follows: “There has been an activation of the
Statewide MABAS plan. MABAS card # --- has been requested. Departments,
manpower and equipment due are to contact 3602 Div Rep. with their
availability and ETA to the POD. Information is to be relayed by telephone.
Confidential Page 5 Approved:
4. MABAS Div. 3602 will gather the information from the individual
departments and dispatch centers. When all requested apparatus,
personnel & equipment are accounted for; MABAS Div. 3602 will call RED
Center, or the MCC and report the information.
Should a requested resource not be available from a Primary fire
department, MABAS Div. 3602 will fill the resource from the Secondary
fire department list on the box card.
5. The first Muskegon County Fire Chief at the POD will establish POD
COMMAND and call MABAS Div.3602 Dispatch by phone, 231-728-2311,
after arriving at the POD. The POD IC will only report that the POD is
activated and ready to receive information, and then the IC will hang up.
MABAS Div. 3602 dispatch will then call the designated POD and ask to
speak to the POD IC. When the POD IC comes on the line, Div. 3602
dispatch will give the POD IC all the information they received from RED
Center, the availability of the requested apparatus, personnel & equipment
and the validation security codes.
AUTHORIZED CHIEFS – the following fire chiefs are the only authorized
personnel to receive information from the MABAS division 3602 dispatch
center:
REFER TO APPENDIX P
FOR AUTHORIZED FIRE CHIEFS
6. The POD IC will determine the number of POD Chiefs / Staff required for
the operation. Once the number of POD staff has arrived and is adequate
for the operation, the remaining personnel responding to the POD may be
returned.
Confidential Page 6 Approved:
SECTION II: DEPLOYMENT
Procedure:
Upon notification of a statewide mutual aid response per the communications plan, a
designated group of fire chiefs (POD Coordinators) and local fire departments assigned
to the box alarm (personnel, apparatus & equipment) will report to the POD.
POD Coordinators
The POD Coordinators will maintain a log of all activities and communications
received/transmitted using the POD log form – Appendix J.
The POD Coordinators must ensure the Transportation Plan in Section III is
implemented.
The POD Coordinators will arrange for a point of contact to be available for the entire
deployment duration. This point of contact will serve as a point of contact for fire
departments, deployed team members, and family members to ensure security is
maintained.
POD COORDINATORS ASSIGNMENTS
The POD Chiefs will be assigned to perform the following tasks according to the
procedure and job descriptions (Section IV) and fill out the associated worksheets:
Accountability Worksheet Appendix E
Emergency Contact Information Appendix F
Personal Equipment Check Appendix G
Deployment Bag Worksheet Appendix I
POD Activity Log Appendix J
MABAS Communications Appendix K
Directions & Maps Appendix L
Staging Officer Worksheet Appendix M
Money Transfers Appendix N
Personnel Accountability Appendix O
Confidential Page 7 Approved:
Personnel:
Responding personnel from each local FD shall be limited to the required certification
level and staffing number as required by the MABAS Division 3602 statewide box card
and MABAS policy.
Apparatus:
The type of apparatus designated by the MABAS Division 3602 statewide mutual aid
box card will meet at the POD.
Arrival at Point of Departure:
• Upon arrival at the POD, members will check in for accountability. A picture ID
card and PASSPORT TAGS are required.
• Members will be briefed as to the incident type and status.
• Each responding member will complete a member information form (Appendix f)
before departure. One copy will be maintained at the POD, and one copy will
travel with the team/task force leader.
• Each member, in addition to his personal gear, will be issued a personal
clothing/equipment cache and/or a deployment bag.
• SECURITY: Personal gear will be searched for security reasons. Video and still
cameras will not be permitted. Cell phones and pagers may be collected by the
team leader and traveled with the team/task force at the team leader's discretion,
in consultation with the POD Coordinator, as determined by operational needs.
• The team leader will be issued an emergency cash stipend for the responding
team’s operational needs. Each department will supply operating funds for its
individual personnel as it deems necessary (examples include funds for fueling
vehicles, food during transportation, etc.).
Confidential Page 8 Approved:
SECTION III: TRANSPORTATION
Procedure:
Per the communication plan, designated responders will bring selected department
vehicles to the POD upon notification of a statewide mutual aid response. If available,
the responder should bring the 800 MgHz interoperability radio with them.
Departments whose personnel are due on the box should respond with the vehicle that
is due on the response. If no personnel are due, then the department would need to
bring the transport vehicle to the POD, and the responders will use the vehicle. The FD
driver will be returned to their station. Fire department personnel will bring vehicles to
the POD that need to be returned to their stations; the overhead team of POD Chiefs
will take care of those arrangements.
Statewide Mutual Aid Boxes: MABAS Division 3602
PRIMARY PERSONNEL TRANSPORT VEHICLES
F. D. VEHICLE TYPE # PASSENGERS
Confidential Page 9 Approved:
SECTION IV
POD CHIEFS
JOB DESCRIPTIONS
Confidential Page 10 Approved:
POD Chiefs
Incident Commander
Location: Secured area, separate from technicians and response personnel, with telephone
access.
Assigned By: The first arriving POD Chief is to assume this role.
Assignment:
Coordinate all POD Chiefs. Provides ultimate direction to the activities of the POD
assembly, preparedness, and response.
Coordinate monitoring of radio communications and any other pertinent frequencies.
Coordinate communication between MABAS Division 3602 and POD.
Tasks:
Upon arrival at the POD, the Incident Commander will contact MABAS Division 3602
dispatch directly via the telephone. The POD Coordinator will provide their name and
callback phone number to Div 3602 dispatch and inform dispatch the POD is now
staffed.
MABAS 3602 dispatch will call the POD Coordinator back and provide response
information.
IC will maintain an ongoing dialogue with MABAS Division 3602 dispatch center
IC will determine the status of all responding apparatus
If internal communications are going to be used, IC will assign frequency for all POD
personnel.
As other POD Chiefs arrive, the POD Coordinator will assign the following positions in
the following order:
1. Operation Coordinator
2. Logistics/Staging Coordinator
3. Planning/Communications Coordinator
The POD Coordinator may request secretarial assistance if necessary. Secretarial staff
must maintain discretion regarding the information they are subject to.
The POD Coordinator will provide Command, Communications, and Control direction to
all personnel responding to the alarm.
Provide relief as necessary for other POD Chiefs and arrange relief for themself during
extended operations.
Confidential Page 11 Approved:
Provide “password” and “authentication matrix” to the Apparatus Coordinator.
Issue Petty Cash as necessary to Team(s)/Task Force Leaders
Ensure continuous point of contact during the duration of the event.
Serve as the point of contact between the Task Force Leader or Team Leader during the
response.
Arrange relief for response personnel as necessary.
Provide regular updates to the POD Staff.
Forms Utilized:
1. Form A – MABAS Dispatch Information
2. Form B – MABAS Division 3602 Dispatch Form
3. Form C - MABAS Division 3602 Dispatch Resource Sheet (called in)
4. Form D – MABAS Division 3602 Dispatch Resource sheet (checked in)
5. Form J – POD Activity Log
6. Form K – Communication Worksheet
7. Form N – Money Transfer Worksheet
8. Form O – MABAS Division 3602 Abbreviations
9. Packet P – MABAS Division 3602 Deployment Plan
10. Packets, Q, R, S, T, U, V, W – Box Alarm Cards
Confidential Page 12 Approved:
POD Chiefs
Operations Coordinator
Location: Apparatus Floor
Assigned By: Incident Commander
Assignment:
Assign the necessary assistants to complete all assignments and fulfill the administrative,
security, and personnel coordination tasks as described below:
o Assist the various POD Chiefs throughout a POD deployment
o Maintain comprehensive records on all POD activities
o Provide technical assistance as necessary
o Ensure that the facility is secured and that only credentialed and authorized
persons are admitted to the building.
o Provide direction and information to arriving authorized personnel.
o Coordinate assembly of the task force. Brief assigned response personnel.
Ensure each assigned member completes the Emergency Accountability
Worksheet
o Ensure a copy of each member's Emergency Accountability Worksheet is made
and supplied in an envelope to the Task Force Leader
o Log in cellular phone numbers or other 2-way communication device numbers for
all personnel with copies to POD and task force leaders. (Use the ICS Form 205a)
o Ensure each member is properly equipped and issued the necessary equipment
Administrative Tasks:
Upon arrival at POD, check in with the POD Coordinator
Begin logging events, noting times and names
Provide technical assistance using databases and communication devices as necessary
Communicate between the various POD Divisions as necessary
Provide organizational support throughout the operation
Confidential Page 13 Approved:
Security Tasks:
Assign personnel to assist in manning entry points and validating personnel entering the
building, ensuring that non-credentialed personnel are not allowed into the building.
Ensure that all exterior doors to the building (other than the front door) are locked,
secure, and posted with “No Admittance” signs
o The main entry door should be posted “Authorized Personnel Only”
Obtain a key card or key from site personnel
Collect and tag personnel vehicle keys. Maintain control of personnel vehicle keys until
personnel departs. Upon departure secure keys in POD.
Ensure that personnel requesting entry are listed on the Statewide Box Card(s) and have
the appropriate ID card before allowing them entry into the facility. Non-tactical level
personnel are to present their department identification or in the absence of a department
ID, a valid driver's license (Confirmed via telephone with the responding agency), before
being allowed entry into the facility.
Ensure that the facility remains secure and that only authorized persons are admitted for
the duration of the event.
Coordinate with the local facility Shift Commander.
Forms Required:
1. Form J – POD Activity Log
2. Form O – MABAS Division 3602 Abbreviations
3. Packet P – MABAS Division 3602 Deployment Plan
4. Packets Q, R, S, T, U, V, W – Box Alarm Cards
5. Form X – Door Signs
6. Form Y – Password Envelopes
Personnel Coordination Tasks:
Maintain all assigned personnel in the assigned area. Prohibit team members wandering
or interfering with other activities
Ensure that each member completes an Emergency Accountability Worksheet and that a
copy of the form is made, with distribution as follows:
o The originals will be placed in a master file
o Sealed copies will be delivered to the task force commander
Ensure personnel have been issued equipment per Personnel Equipment Worksheet G
Confidential Page 14 Approved:
Ensure personnel have been issued deployment bags per Deployment Bag Worksheet I
Maintain an Activity Log (J) for all actions and events leading up to deployment
Review the map and directions provided by the Apparatus Chief with the Team Leader or
Task Force Commander
Provide the Team Leader or Task Force Commander with two copies of the box alarm
card being requested
Confirm that a FACT sheet and “Password” envelope has been issued to the Team Leader
or Task Force Commander
Collect Passports from each entity and distribute them to Team Leader
Forms Required:
1. Form E – Accountability Worksheets
2. Form F – Emergency Contact Information Worksheets
3. Form G – Personal Equipment Check
4. Form I – Deployment bag worksheet
5. Form J – POD Activity Log
6. Form O – MABAS Division 3602 Abbreviations
7. Form P - MABAS Division 3602 Deployment Plan
8. Packets Q, R, S, T, U, V, W – Box Alarm Cards
Confidential Page 15 Approved:
POD Chief
Logistics/Staging Coordinator
Location: Apparatus Bay
Assigned By: POD Chief
Assignment:
Ensure that personnel assigned to respond to the event are properly equipped for
extended operations.
Ensure the coordination of arriving and departing apparatus and equipment
Ensure apparatus type and staffing requirements as determined by the specific MABAS
Alarm Card(s)
Provide direction and information to arriving and departing companies
Tasks:
Don the “Logistics” identification vest
Review the Personnel Equipment Worksheet (Form “G”) and ensure that personnel are
properly equipped.
Review the Deployment Bay Worksheet (Form “I”) and issue equipment as indicated.
Ensure the delivery of the equipment trailer to the POD
Oversee the loading of equipment into the equipment trailer.
Ensure compatibility of the equipment trailer and tow vehicle.
Contact Police for traffic control and security of equipment
Ensure that local facility apparatus has relocated to provide adequate parking for arriving
equipment while providing the local department with response vehicle access
Should more than one MABAS alarm be called, provide easily identifiable and separate
staging areas for each separate alarm assignment
Ensure correct apparatus, personnel, and equipment per box alarm card(s)
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Instruct personnel where to enter the facility
Coordinate response route to the scene, provide maps as required
Coordinate directions to the scene reception area and provide maps/instructions as
necessary
Receive a sealed “password” envelope and “authentication matrix” from the POD
Operations Coordinator.
Continue to receive and provide information and status to the POD Coordinator
Issue “password” and “authentication matrix” to Taskforce Commander or Team Leader
before their departure.
Forms Required:
1. Form D – Resource worksheet for staging coordinator
2. Form G – Personal Equipment Worksheet
3. Form I – Deployment Bag Worksheet
4. Form J – POD Activity Log
5. Form L – Direction & Maps Worksheet
6. Form M – Vehicle Assignment Worksheet
7. Form O – MABAS Division 3602 Abbreviations
8. Packet P – MABAS Division 3602 Deployment Plan
9. Packets Q, R, S, T, U, V, W – Box Alarm Cards
10. Taskforce or Team Vehicle Identification – As Developed
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POD Chief
Planning / Communications Coordinator
Location: POD
Assigned By: POD Coordinator
Assignment:
Monitor all radio communications. Assume point of contact responsibility between
Division 3602 dispatch and POD facility. Communicate directly with the POD
Coordinator.
Tasks:
Check in with the POD Coordinator
As soon as possible, contact MABAS Division 3602 via telephone and establish an
ongoing dialogue.
Determine from MABAS Division 3602 the status of apparatus and personnel due to
report to the POD.
Communicate with the local facility Shift Commander for instruction and assistance as
needed.
Coordinate with the POD Logistics Chief to ensure apparatus and staffing requirements
are met.
Coordinate with the POD Operations to ensure each firefighter is properly credentialed
and that each firefighter has completed the Emergency Contact Information worksheet.
Provide regular briefings to the POD Operations.
Procure cash and credit cards from safe for the response team and have the deployment
Chief sign the Money Transfer Form
Develop a plan for demobilization of the deployment Team to include:
o Preparing POD for team return
o Contact MABAS 3602 Chief’s and team member’s families regarding ETA of
team to POD
o Returning of all secured personal items to team members and having them sign
acknowledgment statement
Confidential Page 18 Approved:
o Upon the team’s return inventory equipment and supplies to determine need for
replacement
o Provide for “debriefing” of team members if needed
Forms Required:
1. Form A – MABAS Dispatch Information
2. Form B – Quad Dispatch Form
3. Form C – MABAS 3602 Dispatch Resource Worksheet
4. Form D – MABAS 3602 Quadrant Dispatch Resource Worksheet – one per quadrant
5. Form J – POD Activity Log
6. Form K – Communications Worksheet
7. Form N – Money Transfer Worksheet
8. Form O – MABAS Division 3602 Abbreviations
9. Packet P – MABAS Division 3602 Deployment Plan
10. Packets Q, R, S, T, U, V, W – Box Alarm Cards
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SECTION V
APPENDIX
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STATEWIDE RESPONSE
MABAS Div. 3602 Dispatch Worksheet
To be used by the MABAS Dispatcher & POD Coordinator
Agency Initiating Notification: Operator Making Notification & Badge #:
Date of official notification: Time:
Call back contact person & Badge #: Phone #:
Location of Incident: Type of Incident:
DIVISION 3602 APPARATUS, PERSONNEL & EQUIPMENT DUE: (CIRCLE ALL THAT
APPLY)
BOLD= PRIMARY NORMAL PRINT= ALTERNATE
Statewide Contact Freq. Response Group Freq.
Routing & Reception:
Response type (Circle one) Scramble(30min response) Standard (enroute 3hrs onsite up to 3 days)
EMAC (enroute 24hrs, onsite 14 days)
MCC mission number: Validation / Security Code:
Confidential Page 21 Approved:
MABAS DIVISION 3602
Form A
To be used by MABAS Div. 3602 Dispatch
MABAS DISPATCH NOTIFICATION
MABAS Division 3602 Dispatch shall notify each designated DEPARTMENT by phone
to execute the statewide activation procedure. The DEPARTMENT Dispatch shall notify
the fire department.
Type of Incident: Location of incident:
Time of notification: Card #:
Notification received from:
MABAS DIV. 3602 Chiefs Text Message:
“This is an activation of the Statewide MABAS plan. The POD Chiefs and the
Following Task Forces are requested:
List Departments, Manpower and Equipment that is due. (list from box card)
State that the departments are to notify MABAS Div. 3602 Dispatch (MCD) within 30
minutes of the availability of the apparatus, personnel, and equipment required from
their department, that those resources are to be at the DESIGNATED POD in 30
minutes after they were notified and that the units are to stay off the Dispatch Talkgroup
NOTIFICATIONS:
Person Completing Form: Time:
Confidential Page 22 Approved:
MABAS DIVISION 3602
Form B
MABAS DIVISION 3602 DISPATCH
RESOURCE WORKSHEET
To be used by Division 3602 Dispatch
Division 3602 Statewide Mutual Aid Box Card Activated:
List the personnel, apparatus, and equipment available for statewide deployment from
each Department that has called in:
Time
Number Notification
F. D. Equipment Called Additional Info
Personnel Time
In
Alternate
Alternate
Alternate
Completed by: Date: Time:
Use additional sheets if required. Forward information to Point of Departure via
Fax #
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MABAS DIVISION 3602
Form C
DISPATCH RESOURCE WORKSHEET
To be used by Staging Coordinator at POD
Division 3602 Statewide Mutual Aid Box Card Activated:
List the personnel, apparatus, and equipment for statewide deployment from each
department that has checked in:
Time
Number Notification Called in Checked in
F. D. Apparatus
Personnel Time to at POD
Dispatch
Use ICS Form 211?
Completed by: Date: Time:
Use additional sheets if required.
Confidential Page 24 Approved:
MABAS Division 3602
Appendix E
Statewide Deployment Plan
Accountability Worksheet
PURPOSE:
In the event a MABAS statewide Box Card is activated personnel arriving at the
POD will need to be credentialed. Each Statewide MABAS Box Card has a
predetermined response that must be adhered to. In the event personnel
respond to the POD for deployment, and are not credentialed, they must be
returned. Strict enforcement of credentials for responding personnel is important.
POLICY:
Point of Departure (POD) Accountability Chief Responsibility
ICH
A. The POD Chief assigned the task of accountability shall perform the following
tasks before the convoy leaves the POD.
1. Determine the MABAS Statewide Box Card/Cards called. From the Box
Card determine the appropriate units and technicians that will be
responding to the POD. Using the MICHIGAN MABAS BOX CARD
determine the appropriate staffing for each vehicle responding. Use
attached worksheet.
2. No Task Force member will be permitted to leave the POD until his or her
credentials are checked. A check in area will be established prior to
members entering the POD.
4. Collect and return all completed credential information to the POD Chief or
designee.
B. Materials needed to complete task:
Materials Amount Completed
Statewide MABAS Box Cards 1 Set
Muskegon County Fire Department’s 1
Deployment Plan
Credential Work Sheet Determined by MABAS Card
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MABAS Division 3602
Appendix E
Statewide Deployment Plan
Credential/Accountability Worksheet
To be used by Lobby & accountability
Staffing Requirements For Statewide Plan
Ambulance 2 Minimum Certified Paramedic
Engine 4 Minimum MI Firefighter II
Tender 2 Minimum MI Firefighter II
Truck 4 Minimum MI Firefighter II
Squad 4 Minimum MI Firefighter II
Brush Truck 2 Minimum MI Firefighter II
TRT 10 Minimum TRT Technician
1 per Dept
Haz-Mat 10 Minimum Haz-Mat Technician
1 per Dept
Water Rescue 10 Divers must be a dive team member
Name F. D. Time In ID Check Credential Time
Function
Check Out
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Name F. D. Time In ID Check Credential Time
Function
Check Out
Confidential Page 27 Approved:
MABAS Division 3602
Appendix F
Statewide Deployment Plan
Emergency Contact Information
PURPOSE:
In the event a team member being deployed to an incident is involved in a
serious injury or death, information must be available which can be used to
contact immediate family for notification. Officials responsible for notification must
have access to current and correct information.
POLICY:
Point of Departure (POD) Emergency Contact Information Chief Responsibility
A. The POD Chief assigned the task of collecting emergency contact information
shall perform the following tasks before the convoy leaves the POD.
1. Determine the MABAS Statewide Box Card/Cards called. From this Box
Card prepare Emergency Contact Information sheets for each team
member being deployed.
2. Distribute Emergency Contact Information sheets to each Task Force
member and instruct the member to complete the form. Stress the
importance of this information. Explain that this information will be used to
notify immediate family in the event of an emergency.
3. No team member will be permitted to leave the POD until the Emergency
Contact Information sheet is completed.
4. The team member will then place the completed Emergency Contact
Forms in a sealed envelope and print their name on the outside of the
envelope. The team leader or POD Chief will only open the envelope in
the event of an emergency.
5. Collect and return all completed Emergency Contact Information sheets
to the POD Chief or designee.
B. Materials needed to complete task:
Materials Amount Completed
Emergency Contact Information Determined by Box Card
Sheets
Pens At least 6
Confidential Page 28 Approved:
MABAS Division 3602
Emergency Contact Information
PLEASE READ:
The information you provide will be used ONLY in the event you are involved in a serious injury or death.
Officials responsible for notification must have access to current and correct information. Please take time
to fill out the form fully and accurately.
PERSONAL INFORMATION
Last Name First Name MI
Home Address
City State Zip Code
Daytime Phone Number Evening Phone Number
( ) ( )
Cell Phone Number Pager Number E-Mail Address
( ) ( )
Member Fire Department Station Shift
DOB Drivers License # Class
Height Weight
PCP: Phone: Blood Type
Current Medical Condition(s):
Past Medical Condition(s):
Allergies:
Medications:
Training (only check one per column)
Vertical Trench Confined Structural Haz-Mat Medical
Space Collapse
Awareness MFR
Operations EMT
Technician EMT-P
Special Skills:
Page 1 of 3
Confidential Page 29 Approved:
EMERGENCY CONTACT INFORMATION
Name:
Relationship:
Home Contact Information:
Address:
Phone: Pager/Cell
Work Contact Information:
Name of Employer:
Address:
Phone:
Pager/Cell:
Special Circumstances, i.e. health, age, etc.
List names and dates of birth of all your children:
Name: DOB:
Name: DOB:
Name: DOB:
Name: DOB:
Name: DOB:
Name: DOB:
List the Department member(s) you would like to accompany a chief fire officer to make the notification
Name:
Name:
List anyone else you want to help make the notification: (i.e. friend, minister)
Name: Relationship:
Contact Information:
Address:
Phone:
Pager/Cell:
Name: Relationship:
Contact Information:
Address:
Phone:
Pager/Cell:
Page 2 of 3
Confidential Page 30 Approved:
OPTIONAL INFORMATION
Religious Preference:
Religion:
Place of Worship:
Address:
Are you a veteran of the U.S. Armed Services? [ ] Yes [ ] No
If you are entitled to a military funeral, do you wish to have one? [ ] Yes [ ] No
Do you wish to have a fire service funeral? [ ] Yes [ ] No
Please list your membership in fire service, religious, or community organizations that
may provide assistance to your family:
Do you have a will? [ ] Yes [ ] No
If yes, where is it located?
Special Requests:
Date Form Completed on: Signature:
Page 3 of 3
Copy 1 – Point of Departure Copy 2 – Team Leader
Confidential Page 31 Approved:
MABAS Division 3602
Statewide Deployment Plan
Personal Equipment Check POD Coordinator
PURPOSE:
In the event a MABAS statewide Box Card is activated personnel arriving at the
POD will need to have the appropriate personal equipment. Each person
responding to the POD and approved for deployment will need to have with them
the appropriate personal equipment.
POLICY:
Point of Departure (POD) Personal Equipment Coordinator Responsibilities
A. The POD Chief assigned the task of checking Personal Equipment shall perform
the following tasks before the convoy leaves the POD.
1. Each firefighter who is credentialed and approved to respond to the
current incident shall have the appropriate personal equipment.
2. Check each firefighter’s Personal Equipment using the attached
worksheet. Each Firefighter should initial that their equipment was
checked.
3. No Task Force member should be permitted to leave the POD without
having his or her Personal Equipment checked. Attempt to create a
separate area for checking Personal Equipment bags.
4. Return all completed worksheets to the POD Chief or designee.
B. Materials needed to complete task:
Materials Amount Completed
Statewide MABAS Box Cards 1 Set
Division 3602 Fire Departments 1
Deployment Plan
Personal Equipment Work Sheet Based on Card Called
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MABAS Division 3602
Appendix G
Statewide Deployment Plan
Personal Equipment Worksheet
Fire Firefighter Personal Equipment Emergency
Name ID Check Contact Info.
Dept. Initials Checked
Confidential Page 33 Approved:
Fire Firefighter Personal Equipment Emergency
Name ID Check Contact Info.
Dept. Initials Checked
________________
Deployment Bag Chief Signature: Date:
Confidential Page 34 Approved:
MABAS Division 3602
Statewide Deployment Plan
Personal Equipment Worksheet
Personal Equipment Needed:
1. Turnout Gear (Helmet, Hood, Pants, Boots, Coat, Gloves)
2. Portable radio with charger and spare battery
3. SCBA with spare bottle and mask (extra batteries for PASS as needed)
4. Fire department T-shirts, sweatshirts or uniform shirts.
5. Personal hygiene items
6. Any other items as distributed by MABAS Red Center
7. Medications
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Confidential Page 35
MABAS Division 3602
Appendix I
Statewide Deployment Plan
Deployment Bag Handout
PURPOSE:
In the event a MABAS statewide Box Card is activated personnel arriving at the POD will need
to be given a deployment bag. Each person responding to the POD and approved for
deployment will be issued a Deployment Bag. This bag will consist of the supplies necessary
for deployment away from home.
POLICY:
Point of Departure (POD) Deployment Bag Coordinator Responsibilities
A. The POD Chief assigned the task of distributing deployment Bags shall perform the following
tasks before the convoy leaves the POD.
1. Determine the MABAS Statewide Box Card/Cards called. From the Box Card determine
the appropriate units and technicians that will be responding to the POD. Using the
MABAS Division 3602 Statewide Deployment Plan determine the number of personnel
that will be responding from the POD to the incident.
2. Distribute 1 Deployment Bag per responding Firefighter after they are credentialed and
approved to respond. Have each firefighter initial the worksheet indicating receipt of the
Deployment Bag.
3. Explain to each firefighter receiving a Bag that they are responsible for returning the bag
and its contents to the designated POD upon completion of the mission.
4. No Task Force member should be permitted to leave the POD without a Deployment
Bag. Attempt to create a distribution area for assigning Deployment Bags.
5. Return all completed worksheets to the POD Coordinator or designee.
B. Materials needed to complete task:
Materials Amount Completed
Statewide MABAS Box Cards 1 Set
Musk Co Fire Departments Deployment 1
Plan
Deployment Bag Work Sheet 1
Deployment Bags Determined by Box Card
Confidential Page 36
MABAS Division 3602
Appendix I
Statewide Deployment Plan
Deployment Bag Worksheet
Staffing Requirements For Statewide Plan
Ambulance 2 Brush Truck 2
Engine 4 Squad 4
Tender 2 TRT Tech 10
Truck 4 Haz-Mat 10
Name Fire Firefighter ID Check Deployment
Department Initials Bag Number
Confidential Page 37
Name Fire Firefighter ID Check Deployment
Department Initials Bag Number
____________
Deployment Bag Chief Signature: Date:
Confidential Page 38
MABAS DIVISION 3602 POD ACTIVITY LOG (ICS 214)
INCIDENT NAME: DATE:
TIME LOG ENTRY
Page ______ of ______ Use additional pages as needed
Confidential Page 39 J
MABAS Division 3602
Appendix K
Statewide Deployment Plan
Communications Worksheet
The purpose of this position is to ensure that:
MABAS Division 3602 Dispatcher is notified by phone upon this Chief’s arrival:
o He will identify himself to MABAS Division 3602. He will notify Division 3602 he is at the
Station and ready to receive information. He will remain and await MABAS Division
3602 Dispatcher’s return phone call.
Upon MABAS Divisions Dispatcher’s return phone call, he will receive the following information:
o Validation of Security Codes
o Verify the proper Department Vehicles are at the Point of Departure
o Status of the Deployment
o Any additional Vehicles that are needed for response (fill in for unavailable, additional
transport vehicles needed, etc.)
o Insure directions to the response area are provided for the response team, from RED
Center, or the MCC (MABAS Coordination Center)
Confidential Page 40
MABAS Division 3602
Appendix L
Statewide Deployment Plan
Directions & Maps Worksheet
The purpose of this position is to insure that:
Proper route to Reception area as planned and promulgated by RED Center, or the MCC to the
Response Team
Fuel stops from RED Center, or the MCC are promulgated to the drivers and response chief
Utilize Street Finder, or another computer mapping program for directions
Print out copies for all vehicles
Road construction and other road problems are noted on the maps (MDOT)
Potential alternate routes are shown
Provide maps and directions are provided to the driver of each vehicle.
Insure that communications between vehicles during the response is planned for and known by all
– MABAS frequency is not to be used
Verify emergency contact information for each person has been received by that POD Chief prior
to leaving
Verify all Personal, Department and County supplied gear is present for each person
Verify with State Police, or appropriate government agency, that the planned route is secure
If required, procure accommodations for the responding personnel.
Confidential Page 41
MABAS Division 3602
Appendix M
Statewide Deployment Plan
STAGING COORDINATOR CHECKLIST
The purpose of this position is to insure that;
The proper vehicles have arrived in the point of departure
The proper personnel are on board
Vehicles are prepared to travel the distance required
Check sheets are utilized and filled out for every vehicle departing
Insure that the proper passports are present – vehicle, scene and team specific use
Check that all loose items are secured prior to the vehicle leaving (hose covers, rope hose tools, etc.)
Insure the Tow vehicle is on the scene and all required hook ups are there
Check the following levels on each vehicle before it is permitted to leave:
Equipment Inventory sheet is up to date and present. Make copies – one to stay with vehicle, one stays at Point of
Departure, the other turn into Sector Officer or designee, at the assigned work area.
Insure the Chief Liaison, or his designee is present.
Final check of all Personal, Department and County provided gear is there
Verify that the directions to the reception site, provided by RED Center, or the MCC are provided to each driver and
responding chief.
Verify that the responding chief has the security code provided by RED Center, or the MCC.
Unit / Fuel FG / Date/Time
F. Personnel Date/Time Starting Ending
Equip. Unit # Type / IFERN Checked
D. # / Type Checked In Mileage Mileage
Type Level Out
Confidential Page 42
MABAS Division 3602
Appendix N
Statewide Deployment Plan
Money Transfer Worksheet
The purpose of this position to insure that:
• The money is procured for the Response Team
• All proper paperwork is filled out prior to the Response Team’s leaving the Point of
Departure
• All money disbursement requirements by the MABAS Division 3602 are understood and
followed
CASH ISSUED
Check to insure the following steps are completed:
Contact the MABAS Chief’s representative to get the money
$ Amount:
Signature: Counter Signature:
Receipt book and money bag is in possession of responding chief
CASH RETURNED
Check to insure the following steps are completed:
Contact the MABAS Chief’s representative to get the money
$ Amount:
Signature: Counter Signature:
Receipt book and money bag is in possession of responding chief
Confidential Page 43
STATEWIDE MUTUAL AID
Appendix O
PERSONNEL ACCOUNTABILITY FORM
To be used by Team Chief to maintain personnel accountability during deployment.
Vehicle Tactical PASSPORT PAR PAR PAR PAR
Name FD
Assignment Assignment 1 2 3 4
Page ______ of ______ Use additional pages as needed
Confidential Page 44
MABAS DIVISION 3602 ABBREVIATIONS
Form O
DEPT ABBREVATIONS FULL DEPARTMENT NAME
BLFD Blue Lake Township Fire Dept
CSFD Casnovia Fire Department
DTFD Dalton Township Fire Dept
EGFD Egelston Township Fire Dept
HTFD Holton Township Fire Dept
MRFD Moorland Township Fire Dept
MTFD Muskegon Charter Township Fire Dept
NMFD North Muskegon Fire Dept
NSFD Norton Shores Fire Dept
RVFD Ravenna Fire Department
WLFA White Lake Fire Authority
Confidential Page 45
POD Chief Operation Coordinator
The following checklist should be considered as the minimum requirements for this position. Note that some of
the tasks are one-time actions; others are ongoing or repetitive for the duration of the incident. This should be
located in a secure area, separate from personnel. Typically located in a conference room.
Task
1. The first arriving Chief assumes the role of Operations Coordinator
2. Contact MABAS Div 3602 dispatch directly via telephone. Provide name and call back phone
number and advise the POD is now staffed.
3. Division 3602 will call the POD Operations Coordinator and provide response information.
4. Assign arriving POD Chiefs to positions.
Security Coordinator, Communications Coordinator, Staging Coordinator, Room
Coordinator, Logistics/Equipment Coordinator, Administrative Support & Finance
Coordinator.
May request secretarial assistance if deemed necessary
5. Coordinate Command, Communications and Control direction to all personnel responding to
the alarm
6 Provide relief as necessary for other POD Coordinators and arrange relief for themselves
during extended operations.
7 Provide password and authorization matrix to Staging Coordinator
8 Issue petty cash to Team/Task force leaders
9. Ensure continuous point of contact during the duration of the event
Confidential Page 46
10 Serve as a point of contact between the Task Force Leader or Team Leader during the
response.
11 Arrange relief for response personnel as necessary
12.Provide regular updates to the POD staff
13.Forms utilized
Form J- POD Activity Log
Form N- Money Transfer Worksheet
Form O- MABAS Division 3602 Abbreviations
MABAS Division 3602 Deployment Plan
Box Alarm Cards
Demobilization forms
14 Coordinate with vendors, incident personnel, and contractors.
15 Prepare demobilization schedule of personnel and equipment and coordinate with
Planning Section and supporting dispatch.
16 Document all activity on Unit Log (ICS Form 214).
Confidential Page 47
Confidential Page 48
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