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Agenda Item Review Form
us GO
Muskegon City Commission
Commission Meeting Date: June 22 nd , 2021 Title: City of Muskegon / Muskegon Public
Schools Cost Sharing Agreement
Submitted By: Leo Evans Department: Public Works
Brief Summary: Staff is requesting approval of a cost sharing agreement with Muskegon Public
Schools related to completion of several utility relocations required to facilitate construction of the
MPS High School and MPS Middle School capital projects.
Detailed Summary: Staff has worked with Muskegon Public Schools to identify several city owned
utility lines that required relocation to allow for capital projects to take place at the Muskegon High
School Campus as well as the proposed Muskegon Middle School Campus.
At the High School campus there are existing active sanitary sewer line and an existing active
storm sewer line located in the vacated Jefferson Street ROW north of Southern Avenue that
require removal and rerouting to allow for work at the high school site.
At the proposed Middle School campus there is an existing active storm sewer line located in the
vacated Clinton Avenue ROW south of Dale Avenue that requires rerouting to allow for planned
work at the middle school site.
Staff worked with MPS and our Engineers (Prein & Newhof) to develop a solution that could be
constructed in conjunction with the ongoing work on Peck Street to eliminate the utility conflicts
and allow for the MPS projects to continue without interruption . The total cost for this work is
estimated at $571,627 .01 ($505,127.01 Construction Contract+ $66,500 Engineering). Of that
total Muskegon Public Schools is responsible for $468 ,980.36 and the City of Muskegon would be
responsible for $102,646 .65 due to staff recommending an alternative routing at the High School
site that better fits in with the long term management of the utility system .
MPS has also reviewed this document and is agreeable to the terms.
A change order to incorporate this work into the Peck Street project will be prepared at a later date
and brought for consideration by this board as it relates to adding this work into the ongoing project
via a change order.
Amount Requested: $ O Amount Budgeted: $ O
Affirmative Action
(231 )724-6703
MUSKEGON
FAX (231)722-1214
Assessor/
Equalization Co.
(231)724-6386
FAX (231)724-1129
Cemetery/Forestry
(231 )724-6783
FAX (231)724-4188 West Michigan's Shoreline City
www.shorellneclty.com
City Manager
(231 )724-6724
FAX (231)722-1214 Letter of Understanding Between
Clerk
(231 )724-6705 The City of Muskegon & Muskegon Public Schools
FAX (231 )724-4178
Comm. & Neigh.
Muskegon Public Schools is undertaking a number of capital projects on their campuses throughout
Services the city. Two of those projects (High School and Middle School) require the relocation of existing
(231)724-6717
FAX (231)726-2501 City of Muskegon utility facilities to allow for construction.
Computer Info.
Technology
Muskegon Public Schools and the City of Muskegon acknowledge that the relocation of these lines is
(231 )724-4126 necessary to complete the planned upgrades. Further, Muskegon Public Schools and the City of
FAX (231)722-4301
Muskegon acknowledge that the expense to relocate these lines in the most cost effective manner
Engineering
(231 )724-6707
possible is the financial responsibility of Muskegon Public Schools. Lastly, Muskegon Public
FAX (231)727-6904 Schools and the City of Muskegon acknowledge that the designs presented by Muskegon Public
Finance Schools and included as Exhibit A and Exhibit B represent the most cost effective manner of
(231)724-6713
FAX (231)726-2325 accomplishing the needed relocations.
Fire Department
(231 )724-6795
FAX (231 )724-6985
The City of Muskegon agrees to the following:
Human Resources
Co. (Civil Service)
(231 )724-6442 • To incorporate additional work into the ongoing Peck Street project (92010) outlined in the
FAX (231 )724-6840 attached Exhibit E (Final Plans) that will eliminate the utility conflicts on both the middle
Income Tax school and high school sites during the 2021 construction season.
(231 )724-6770
FAX (231 )724-6768
Mayor's Office
• To incorporate the work into the ongoing Peck Street project in accordance with the city
(231 )724-670 I purchasing policy via a change order with the total amount as outlined in the attached Exhibit
FAX (231)722-1214
F (Estimated Construction Costs).
Planning/Zoning
(231 )724-6702
FAX (231 )724-6790
• To accept and amendment to the Engineering Services Agreement with Prein & Newhof to
Police Department complete the engineering for this additional work as outlined in Exhibit G (Engineering
(231)724-6750
FAX (231)722-5140 Amendment).
Public Works
(231)724-4100 • To finance the cost of the work, and upon completion to invoice Muskegon Public Schools for
FAX (231 )722-4188
their reasonable portion of the actual cost of the completed work.
SafeBuilt
(Inspections)
(231 )724-6715
FAX (231)728-4371
• To keep Muskegon Public Schools updated of the project status and allow for feedback and
comment from Muskegon Public Schools during the project progress.
Treasurer
(231 )724-6720
FAX (231 )724-6768
• To fully vacate any remaining utility rights held by the City of Muskegon that were required
Water Billing
(231 )724-67 I 8
for lines to be abandoned as shown in Exhibit C (High School) and Exhibit D (Middle
FAX (231)724-6768 School).
Water Filtration
(231)724-4106
FAX (231)755-5290 City of Muskegon, 933 Terrace Street, P.O. Box 536, Muskegon, MI 49443-0536
http://www.shorelinecity.com
MUSKEGON
West Michigan's Shoreline City
www.shorellneclty.com
Muskegon Public Schools agrees to the following:
• To turn over control of the utility relocation projects to the City of Muskegon.
• To reimburse the City of Muskegon for the actual cost of the work upon completion of the work and final
invoicing from the City. Muskegon Public Schools will not be responsible to reimburse for the additional block
of Sanitary Sewer work on Southern between Sanford and Peck as this option was selected by the City as
prefe1Ted over the original design presented by MPS.
• To accept as private utilities under Muskegon Public Schools ownership any utility lines remaining in service
within the vacated utility easements and right-of-ways. These lines are shown approximately in Exhibit C and
Exhibit D.
City of Muskegon
ATTES~ ~~
-v--._
Ann Meisch, City Clerk
Muskegon Public Schools
BY
Bill O'Brien, President- Board of Education
ATTEST
Lynnette Marks, Secretary-Board of Education
City of Muskegon, 933 Terrace Street, P.O. Box 536, Muskegon, MI 49443-0536
http://www.shorelinecity.com
MUSKEGON
WeBt Michigan's Shoreline City
www.ahorellneclly.com
\1uskegon Public Schools agrees to the following:
• To turn over control of the utility relocation projects to the City of Muskegon.
• To reimburse the City of Muskegon for the actual cost of the work upon completion of the work and final
invoicing from the City. Muskegon Public Schools will not be responsible to reimburse for the additional block
of Sanitary Sewer work on Southern between Sanford and Peck as this option was selected by the City as
preferred over the original design presented by MPS.
• To accept as private utilities under Muskegon Public Schools ownership any utility lines remaining in service
within the vacated utility easements and right-of-ways. These lines are shown approximately in Exhibit C and
Exhibit D.
City of Muskegon
ATTEST Dx-7
Q_~
Lynnette Marks, Secretary - Board of Education
City of Muskegon, 933 Terrace Stl'eet, P.O. Box 536, Muskegon, Ml 49443-0536
hltp://www.shorelinecity.com
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I STREET IMPROVEMENTS
TIPICAL CROSS SECTIONS I3 2 °' 3 2I
Prein&Newhof
Engim:crs • St1r\'cyors • En\'i ronmcn1al • l .ahorntory
Estimate of Probable Cost
Owner:
City of Muskegon
Project Title:
Muskegon Public School Project- Southern Avenue and Dale Avenue
Date: Project#:
June 8, 2021 2190730
Dale
Item
No. Description Quantity Unit Unit Price Total Amount
Southern Avenue- Jefferson to Sanford
6 Dr Structure, Rem 9 Ea $250.00 $2,250.00
7 Sewer Rem, Less than 24 inch 490 Ft $7.00 $3,430.00
9 Sewer, Abandon, Less than 20 inch 65 Ft $5.00 $325.00
II Curb and Gutter Rem 366 Ft $3.50 $1,281.00
12 Pavt, Rem 320 Syd $5.50 $1,760.00
13 HMA Surface, Rem 1,500 Syd $2.50 $3,750.00
14 Sidewalk, Rem 40 Syd $5.00 $200.00
16 Erosion Control, Inlet Protection, Fabric Drop 9 Ea $170.00 $1,530.00
17 Machine Grading, Modified 3.8 Sta $2,500.00 $9,500.00
18 Aggregate Base, 9 inch, Modified 1,500 Syd $12.00 $18,000.00
19 HMA,5EI 170 Ton $82.80 $14,076.00
20 HMA,4E3 170 Ton $81.98 $13,936.60
22 Driveway, NonreinfConc, 6 inch 70 Syd $40.00 $2,800.00
23 Curb and Gutter, Cone. Det F4 366 Ft $14.00 $5,124.00
24 Sidewalk, Cone, 4 inch 150 Sft $3.00 $450.00
26 Sidewalk Ramp, Cone, 6 inch 120 Sft $5.50 $660.00
27 Detectable Warning Surface 10 Ft $48.00 $480.00
pagelof6 S:\20/912190730 City ofM11skegon\COR1Est 2021-06-08 Mi'S - Dale and Southt!m
Prein&Newhof
E11gi11cc1-s • St1rvcyors • Elt\'i n>11111cntal • l.almrr)'
Item
No. Description Quantity Unit Unit Price Total Amount
Dale Avenue
6 Dr Structure, Rem 2 Ea $250.00 $500.00
7 Sewer Rem, Less than 24 inch 60 Ft $7.00 $420.00
8 Sewer Rem, 24 inch and Greater 30 Ft $10.00 $300.00
II Curb and Gutter Rem 330 Ft $3.50 $1,155.00
12 Pavt, Rem 46 Syd $5.50 $253.00
13 HMA Surface, Rem 622 Syd $2.50 $1,555.00
14 Sidewalk, Rem 22 Syd $5.00 $110.00
16 Erosion Control, Inlet Protection, Fabric Drop 4 Ea $170.00 $680.00
17 Machine Grading, Modified 3.3 Sta $2,500.00 $8,250.00
18 Aggregate Base, 9 inch, Modified 622 Syd $12.00 $7,464.00
19 HMA,5EI 72 Ton $82.80 $5,961.60
20 HMA,4E3 72 Ton $81.98 $5,902.56
22 Driveway, NonreinfConc, 6 inch 46 Syd $40.00 $1,840.00
23 Curb and Gutter, Cone. Det F4 330 Ft $14.00 $4,620.00
24 Sidewalk, Cone, 4 inch 100 Sft $3.00 $300.00
26 Sidewalk Ramp, Cone, 6 inch 95 Sft $5.50 $522.50
27 Detectable Warning Surface 5 Ft $48.00 $240.00
28 Turf Restoration 3.3 Sta $500.00 $1,650.00
52 Sewer, Cl E, 12 inch, Tr Det B 56 Ft $50.00 $2,800.00
56 Sewer, Connect to Ex. 12" 2 Ea $650.00 $1,300.00
62 Dr Structure, 48 inch dia Ea $1,700.00 $1,700.00
63 Dr Structure, 60 inch dia 4 Ea $3,400.00 $13,600.00
page 5 of6 S:\20}912190730 City ofAluskegon\('ORiEst 2021-06-08 MI'S-Dale and ,\'0111hem
Prein&Newhof
E11gi11ccrs• St1rn:yors • En\·i n>nn1c11ral • l .almratt>I)'
Item
No. Description Quantity Unit Unit Price Total Amount
64 Rebuild Dr Strncture, 60 inch dia -1 Ea $4,000.00 -$4,000.00
65 Dr Structure Cover, Type B 5 Ea $800.00 $4,000.00
66 Dr Structure Cover, Type K I Ea $975.00 $975.00
115 Sewer, Cl E, IO inch, Tr Det B 8 Ft $45.00 $360.00
118 Sewer, Connect to Ex. IO" I Ea $600.00 $600.00
Extra Dr Structure, Doghouse, 84 inch Dia I Ea $9,818.51 $9,818.51
Extra Sewer, Cl E, 36 inch, Tr Det B 719 Ft $129.61 $93,189.59
Extra Sewer, Bulkhead, 12 inch 3 Ea $375.00 $1,125.00
Extra Sewer, Connect to Ex. 36" I Ea $1,250.00 $1,250.00
Dale Avenue Subtotal: $168,441.76
Southern Avenue (Jefferson to Sanford) Subtotal: $234,038.60
Southern Avenue (Sanford to Peck) Subtotal: $102,646.65
Total Project Construction Cost: $505,127.01
page 6 of6 S:\2019\2190730 City ofMmkegm1\COR1Hst 2021-06-08 Ml\\' -Dale and .\'outlwm
Prein&Ne-whof
Engin ee rs ■ S11n'eyors ■ Environm e ntal ■ Laboratory
March 23 , 2021
2190730
Mr. Leo Evans, P.E.
City of Muskegon
1350 Keating Avenue
Muskegon,MI49442
RE: Peck Street and Muskegon Public Schools Revisions
Dear Leo:
At your request we have prepared the following proposal for three revisions that you have requested for
the Peck Street project. The cost for the Arthur revision is based on actual costs spent to complete the
revisions, the other two items are based on the information provided by you to us for the scope of work.
Arthur Street Redesign:
After bids were received the City requested a realignment of the Arthur/Peck intersection. This revision
has been completed and is awaiting final Change Order pricing from the Contractor. With this revision we
also included the necessary plan revisions to revise the Southern and Peck Street intersection to be a four
way stop per your request. The total fee for this work is $4,500.
Southern A venue Sanitary Sewer Extension:
The Muskegon Public Schools has requested that the 8-inch sanitary sewer extending through the vacated
Jefferson Street right-of-way be rerouted so that it no longer extends north of Southern A venue. This will
allow for an addition to the high school to be completed. At your request we have prepared a fee to
complete the design and construction phase for extending a new 8-inch sanitary sewer from Peck Street to
Jefferson Street on Southern A venue. This will intercept the Jefferson Street sewer and send it north into
the new Peck Street sanitary sewer. This work will require full reconstruction of the roadway of Southern
Avenue from Peck to Sanford Street as well as replacement of the existing storm sewer in this block. Our
proposal includes topographic survey, design, permitting, drafting, two weeks of full-time construction
observation and construction phase administration to add this project to the Peck Street project. This fee
is not set up to provide a standalone project outside the current Peck Street project. Our proposed fee for
this work is $34,700.
The construction work for this sewer would require closing Sanford Street, which is the detour route for
the Peck Street project. We will have to work with the Contractor to open Peck Street for a time to allow
this work to be completed prior to the school year. We have estimated the construction cost to be
approximately $233,000.
Dale A venue Storm Sewer:
The Muskegon Public Schools has requested that the 36-inch storm sewer extending tlu·ough the Clinton
Street right-of-way be rerouted to allow for construction of a proposed middle school building. At your
request we have prepared a proposal to complete design and construction phase services for this project to
reroute the 36-inch storm from Clinton Street west on Dale A venue to Peck Street, and then south on
Peck Street to Larch A venue.
49 IO Stariha Drive Muskegon, Ml 4944 I t.231-798-010 I f. 231-798-0337 www.preinnewhof.com
Mr. Evans
March 23, 2021
Page 2
Our proposal includes topographic survey, design, drafting, two weeks of full-time construction
observation, and construction phase administration to add this project to the Peck Street project. This fee
is not set up to provide a standalone project outside the current Peck Street project. Our proposed fee for
this work is $31,800.
We have estimated the construction cost for the Clinton Street storm sewer reroute to be approximately
$242,000.
The summary of the proposed fee amendment is:
Arthur Redesign: $4,500
Southern Sanitary Sewer: $34,700
Dale Storm Sewer: $31,800
Total: $71,000
If approved, we will forward you a Professional Services Agreement Amendment for the proposed work.
If you have any questions or wish to discuss this further, please let us know.
Sincerely,
Prein&Newbof
Matthew R. Hulst, P.E. Barbara E. Marczak, P .E.
C: Dave Baker, City of Muskegon
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