View the PDF version Google Docs PDF Viewer
on J
AFFORDABILITY AND PLANNING GRANT AGREEMENT
BETWEEN THE
MICHIGAN DEPARTMENT OF ENVIRONMENT, GREAT LAKES, AND ENERGY
AND City of Muskegon
This Grant Agreement (“Agreement”) is made between the Michigan Department of Environment, Great
Lakes, and Energy (EGLE), Finance Division (“State"), and City of Muskegon ("Grantee").
The purpose of this Agreement is to provide funding in exchange for work to be performed for the
project named below. The State is authorized to provide grant assistance pursuant to Public Act 57 of
2019. Legislative appropriation of Funds for grant assistance is set forth in Public Act 57 of 2019. This
Agreement is subject to the terms and conditions specified herein.
PROJECT INFORMATION:
Project Name: Affordability Program Planning Project #:
Amount of grant: $122,500 % of grant state 100 / % of grant federal 0
Amount of match: $23,320 TOTAL: $145,820 (grant plus match)
Start Date: 4/1/2024 End Date: 6/1/2025
GRANTEE CONTACT INFORMATION:
Name/Title: Dan VanderHeide, Public Works Director
Organization: City of Muskegon
Address: 1350 E. Keating Ave.
City, State, ZIP: Muskegon, MI 49442
Phone Number: 616-443-0829
Fax Number:
E-Mail Address: dan.vanderheide@shorelinecity.com
Federal ID Number (Required for Federal Funding):
Grantee DUNs/UEI Number (Required for Federal Funding):
SIGMA Vendor Number: CV0047621
Michigan.gov/EGLE Page 1 of 11 EQP1030 (Rev. 5/2022)
STATE’S CONTACT INFORMATION:
Name/Title: Emily Posthumus
Division/Bureau/Office: Office of the Clean Water Public Advocate
Address: 525 West Allegan
City, State, ZIP: Lansing, MI 48933
Phone Number: 517-285-0893
E-Mail Address: EGLE-CleanWater@Michigan.gov
The individuals signing below certify by their signatures that they are authorized to sign this Agreement
on behalf of their agencies and that the parties will fulfill the terms of this Agreement, including any
attached appendices, as set forth herein.
FOR THE GRANTEE:
Dan VanderHeide, Public Works Director
Signature Name/Title Date
FOR THE STATE:
James Clift, Deputy Director
Signature Name/Title Date
Michigan.gov/EGLE Page 2 of 15 EQP1030 (Rev. 5/2022)
I. PROJECT SCOPE
This Agreement and its appendices constitute the entire Agreement between the State and the
Grantee and may be modified only by written agreement between the State and the Grantee.
(A) The scope of this project is limited to the activities specified in Appendix A and such activities as are
authorized by the State under this Agreement. Any change in project scope requires prior written
approval in accordance with Section Ill, Changes, in this Agreement.
(B) By acceptance of this Agreement, the Grantee commits to complete the project identified in
Appendix A within the time period allowed for in this Agreement and in accordance with the terms and
conditions of this Agreement.
ll. AGREEMENT PERIOD
Upon signature by the State, the Agreement shall be effective from the Start Date until the End Date on
page 1. The State shall have no responsibility to provide funding to the Grantee for project work
performed except between the Start Date and the End Date specified on page 1. Expenditures made
by the Grantee prior to the Start Date or after the End Date of this Agreement are not eligible for
payment under this Agreement.
lll. CHANGES
Any changes to this Agreement shall be requested by the Grantee or the State in writing and
implemented only upon approval in writing by the State. The State reserves the right to deny
requests for changes to the Agreement or to the appendices. No changes can be implemented
without approval by the State.
IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS
The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of
this Agreement.
(A) The Grantee must complete and submit quarterly financial and progress reports according to a
form and format prescribed by the State and must include supporting documentation of eligible
project expenses. These reports shall be due according to the following:
Reporting Period Due Date
January 1 — March 31 April 30
April 1 — June 30 July 31
July 1 — September 30 Before October 15*
October 1 — December 31 January 31
*Due to the State’s year-end closing procedures, there will be an accelerated due date for the report
covering July 1 — September 30. Advance notification regarding the due date for the quarter ending
September 30 will be sent to the Grantee. If the Grantee is unable to submit a report in early October
Michigan.gov/EGLE Page 3 of 15 EQP1030 (Rev. 5/2022)
for the quarter ending September 30, an estimate of expenditures through September 30 must be
submitted to allow the State to complete its accounting for that fiscal year.
The forms provided by the State shall be submitted to the State’s contact at the address on page 1.
All required supporting documentation (invoices, proof of payment, etc.) for expenses must be
included with the report.
(B) The Grantee shall provide a final project report in a format prescribed by the State. The Grantee
shall submit the final status report, including all supporting documentation for expenses, along with
the final project report and any other outstanding products within 30 days from the End Date of the
Agreement.
V. GRANTEE RESPONSIBILITIES
(A) The Grantee agrees to abide by all applicable local, state, and federal laws, rules, ordinances,
and regulations in the performance of this grant.
(B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this
grant is not a guarantee of permit approval by the State.
(C) The Grantee shall be solely responsible to pay all applicable taxes and fees, if any, that arise from
the Grantee’s receipt or execution of this grant.
(D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and
coordination of all designs, drawings, specifications, reports, and other services submitted to the
State under this Agreement. The Grantee shall, without additional compensation, correct or revise
any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other
services.
(E) The State’s approval of drawings, designs, specifications, reports, and incidental work or
materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the
technical adequacy of the work. The State’s review, approval, acceptance, or payment for any of the
services shall not be construed as a waiver of any rights under this Agreement or of any cause of
action arising out of the performance of this Agreement.
(F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with
the State for the purpose of obtaining this Agreement or any payment under the Agreement, and that
any such filing may subject the Grantee, its agents, and/or employees to criminal and civil
prosecution and/or termination of the grant.
Vi. USE OF MATERIAL
Unless otherwise specified in this Agreement, the Grantee may release information or material
developed under this Agreement, provided it is acknowledged that the State funded all or a portion of
its development.
The State, and federal awarding agency, if applicable, retains a royalty-free, nonexclusive and
irrevocable right to reproduce, publish, and use in whole or in part, and authorize others to do so, any
Michigan.gov/EGLE Page 4 of 15 EQP1030 (Rev. 5/2022)
copyrightable material or research data submitted under this grant whether or not the material is
copyrighted by the Grantee or another person. The Grantee will only submit materials that the State
can use in accordance with this paragraph.
Vil. ASSIGNABILITY
The Grantee shall not assign this Agreement or assign or delegate any of its duties or obligations
under this Agreement to any other party without the prior written consent of the State. The State
does not assume responsibility regarding the contractual relationships between the Grantee and any
subcontractor.
Vill. SUBCONTRACTS
The State reserves the right to deny the use of any consultant, contractor, associate, or other
personnel to perform any portion of the project. The Grantee is solely responsible for all contractual
activities performed under this Agreement. Further, the State will consider the Grantee to be the sole
point of contact with regard to contractual matters, including payment of any and all charges resulting
from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be
subject to the provisions of this Agreement and shall be qualified to perform the duties required.
IX. NON-DISCRIMINATION
The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended,
MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL
37.1101 et seq., and all other federal, state, and local fair employment practices and equal
opportunity laws and covenants that it shall not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to his or her hire,
tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or physical or mental disability that is unrelated to the individual's ability to perform the
duties of a particular job or position. The Grantee agrees to include in every subcontract entered into
for the performance of this Agreement this covenant not to discriminate in employment. A breach of
this covenant is a material breach of this Agreement.
X. UNFAIR LABOR PRACTICES
The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278,
as amended, MCL 423.321 et seq.
XI. LIABILITY
(A) The Grantee, not the State, is responsible for all liabilities as a result of claims, judgments, or
costs arising out of activities to be carried out by the Grantee under this Agreement, if the liability is
caused by the Grantee, or any employee or agent of the Grantee acting within the scope of their
employment or agency.
(B) Nothing in this Agreement should be construed as a waiver of any governmental immunity by the
Grantee, the State, its agencies, or their employees as provided by statute or court decisions.
Michigan.gov/EGLE Page 5 of 15 EQP1030 (Rev. 5/2022)
XII. CONFLICT OF INTEREST
No government employee, or member of the legislative, judicial, or executive branches, or member of
the Grantee’s Board of Directors, its employees, partner agencies, or their families shall benefit
financially from any part of this Agreement.
XIII. ANTI-LOBBYING
If all or a portion of this Agreement is funded with federal funds, then in accordance with 2 CFR 200,
as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all
project funds regardless of source, to engage in lobbying the state or federal government or in
litigation against the State. Further, the Grantee shall require that the language of this assurance be
included in the award documents of all subawards at all tiers.
If all or a portion of this Agreement is funded with state funds, then the Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of lobbying as defined in the State of
Michigan’s lobbying statute, MCL 4.415(2). “Lobbying’ means communicating directly with an official
of the executive branch of state government or an official in the legislative branch of state government
for the purpose of influencing legislative or administrative action.” The Grantee shall not use any of
the grant funds awarded in this Agreement for the purpose of litigation against the State. Further, the
Grantee shall require that language of this assurance be included in the award documents of all
subawards at all tiers.
XIV. DEBARMENT AND SUSPENSION
By signing this Agreement, the Grantee certifies that it has checked the federal
debarment/suspension list at www.SAM.qgov to verify that its agents, and its subcontractors:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or the state.
(2) Have not within a three-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction
or contract under a public transaction, as defined in 45 CFR 1185; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property.
(3) Are not presently indicted or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in subsection (2).
(4) Have not within a three-year period preceding this Agreement had one or more public
transactions (federal, state, or local) terminated for cause or default.
(5) Will comply with all applicable requirements of all other state or federal laws, executive orders,
regulations, and policies governing this program.
Michigan.gov/EGLE Page 6 of 15 EQP1030 (Rev. 5/2022)
XV. AUDIT AND ACCESS TO RECORDS
The State reserves the right to conduct a programmatic and financial audit of the project, and the State
may withhold payment until the audit is satisfactorily completed. The Grantee will be required to
maintain all pertinent records and evidence pertaining to this Agreement, including grant and any
required matching funds, in accordance with generally accepted accounting principles and other
procedures specified by the State. The State or any of its duly authorized representatives must have
access, upon reasonable notice, to such books, records, documents, and other evidence for the
purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access
and inspection. All records must be maintained for a minimum of [five] years after the final payment
has been issued to the Grantee by the State.
XVI. INSURANCE
(A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may
arise from the Grantee’s actions under this Agreement.
(B) The Grantee must comply with applicable workers’ compensation laws while engaging in activities
authorized under this Agreement.
XVII. OTHER SOURCES OF FUNDING
The Grantee guarantees that any claims for reimbursement made to the State under this Agreement
must not be financed by any source other than the State under the terms of this Agreement. If
funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or
to immediately refund to the State, the total amount representing such duplication of funding.
XVIII. COMPENSATION
(A) A breakdown of costs allowed under this Agreement is identified in Appendix A. The State will pay
the Grantee a total amount not to exceed the amount on page 1 of this Agreement, in accordance with
Appendix A, and only for expenses incurred and paid. All other costs necessary to complete the project
are the sole responsibility of the Grantee.
(B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Agreement
are not allowed under the Agreement.
(C) The State will approve payment requests after approval of reports and related documentation as
required under this Agreement.
(D) The State reserves the right to request additional information necessary to substantiate payment
requests.
(E) Payments under this Agreement may be processed by Electronic Funds Transfer (EFT). The
Grantee may register to receive payments by EFT at the SIGMA Vendor Self Service web site
(httos://siaqma.michigan.gov/webapp/PRDVSS2xX1/AltSelfService).
Michigan.gov/EGLE Page 7 of 15 EQP1030 (Rev. 5/2022)
(F) An amount equal to 50 percent of the grant award will be withheld by the State until the project is
completed in accordance with Section XIX, Closeout, and Appendix A.
(G) The Grantee is committed to the match percentage on page 1 of the Agreement, in accordance with
Appendix A. The Grantee shall expend all local match committed to the project by the End Date on
page 1 of the Agreement.
XIX. CLOSEOUT
(A) A determination of project completion, which may include a site inspection and an audit, shall be
made by the State after the Grantee has met any match obligations, satisfactorily completed the
activities, and provided products and deliverables described in Appendix A.
(B) Upon issuance of final payment from the State, the Grantee releases the State of all claims
against the State arising under this Agreement. Unless otherwise provided in this Agreement or by
State law, final payment under this Agreement shall not constitute a waiver of the State’s claims
against the Grantee.
(C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed
by this Agreement.
XX. CANCELLATION
This Agreement may be canceled by the State, upon 30 days written notice, due to Executive Order,
budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement
by the State and Grantee. The State may honor requests for just and equitable compensation to the
Grantee for all satisfactory and eligible work completed under this Agreement up until 30 days after
written notice, upon which time all outstanding reports and documents are due to the State and the
State will no longer be liable to pay the grantee for any further charges to the grant.
XXI. TERMINATION
(A) This Agreement may be terminated by the State as follows.
(1) Upon 30 days written notice to the Grantee:
a. If the Grantee fails to comply with the terms and conditions of the Agreement, or with the
requirements of the authorizing legislation cited on page 1, or the rules promulgated
thereunder, or other applicable law or rules.
b. If the Grantee knowingly and willingly presents false information to the State for the purpose
of obtaining this Agreement or any payment under this Agreement.
c. If the State finds that the Grantee, or any of the Grantee’s agents or representatives, offered
or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the
State in an attempt to secure a subcontract or favorable treatment in awarding, amending,
or making any determinations related to the performance of this Agreement.
Michigan.gov/EGLE Page 8 of 15 EQP1030 (Rev. 5/2022)
d. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the
register of persons engaging in unfair labor practices that is compiled by the Michigan
Department of Licensing and Regulatory Affairs or its successor.
e. During the 30-day written notice period, the State shall withhold payment for any findings
under subparagraphs a through d, above and the Grantee will immediately cease charging
to the grant and stop earning match for the project (if applicable).
(2) Immediately and without further liability to the State if the Grantee, or any agent of the
Grantee, or any agent of any subcontract is:
a. Convicted of a criminal offense incident to the application for or performance of a State,
public, or private contract or subcontract;
b. Convicted of a criminal offense, including but not limited to any of the following:
embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen
property, or attempting to influence a public employee to breach the ethical conduct
standards for State of Michigan employees;
c. Convicted under State or federal antitrust statutes; or
d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on
the Grantee’s business integrity.
e. Added to the federal or state Suspension and Debarment list.
(B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion
of funds received under this Agreement.
XXII. IRAN SANCTIONS ACT
By signing this Agreement the Grantee is certifying that it is not an Iran linked business, and that its
contractors are not Iran linked businesses, as defined in MCL 129.312.
Michigan.gov/EGLE Page 9 of 15 EQP1030 (Rev. 5/2022)
PROJECT-SPECIFIC REQUIREMENTS — APPENDIX A
Project Overview
The City of Muskegon water system (City) is facing a growing need for rehabilitation and replacement
of its aging infrastructure. The City provides water service to approximately 38,000 residents in the
City and provides water on a wholesale basis to the neighboring communities of Muskegon County
Northside and Eastside Water Systems, West Michigan Regional Water Authority, and the Cities of
North Muskegon and Roosevelt Park. The proposed program would apply to the City of Muskegon
only. The wholesale communities operate their own distribution systems and bill their own customers.
Since preparation of its original Water Asset Management Plan in 2017, the City has continued to
develop short-term Capital Improvement Programs (CIP) that are coordinated with other City
infrastructure such as sanitary sewer, storm sewer and roads. Over half of the distribution system is
more than 80 years old and will require replacement or rehabilitation over the coming decades.
Additional needs for the Water Treatment Plant, water storage tanks, and pumping stations have
also been identified.
Additionally, in 2019, the City completed a preliminary distribution system materials inventory (DSMI)
of all water services in the City to comply with recent changes to Michigan lead and copper
regulations. The City has approximately 12,900 water services, over 10,00 of which are likely to be
classified as lead, or galvanized previously connected to lead, under current regulations. These will
require replacement by 2041 based on current State regulations. With approximately 3,000 left to
replace, the costs for this alone will approach $100,000,000, placing a large burden on system rate
payers. In addition, proposed federal regulations could shorten the replacement period and
exacerbate the financial burden on the rate payers.
This has led to and will continue to lead to increasing rates to support improvements. Increasing costs
are contributing to delinquencies in water system bills and the financial burdens on low-income
residents. The City intends review the types of programs that have been successful in other
communities and identify what may work for the City of Muskegon. Affordability can be a controversial
topic and the City wants to develop a program that is sustainable and can be supported by the City
Council and the public.
Project Scope
1. Collect and Review Background Information. A review of available background information will
be made to identify the scope and magnitude of the problem and potential costs to the system.
This will include:
e Review and summarize current City policies for water shut-offs, late fees, penalties, etc.
e Review customer delinquency rates and shut offs for last 3 to 5 years
e Review City population statistics related to Median Household income and Federal Poverty
Levels
e Provide Geographic Information System (GIS) mapping of data collected to determine if
there are certain areas more affected than others
e Determine lost revenues based on delinquencies and shut offs
e Quantify staff and administrative costs associated with water system shut offs and
reinstatements
e Summarize results and review with City
Michigan.gov/EGLE Page 10 of 15 EQP1030 (Rev.
5/2022)
2. Review Current Rate Structure and Projected Needs. The City has been evaluating the water
system needs and projected costs for improvements through yearly evaluation of its Asset
Management Program. Under the task the City will:
e Review and summarize the 10-year Water System Capital Improvement Program (CIP) and
revenues needed to support the identified needs
e Review current rate structure and revenues needed to support the CIP and other expenses
e Analysis by City financial advisor
e Summarize findings and review with city staff
3. Review Affordability Programs and Identify Potential Partners and Funding Sources. Over the
last several years, affordability has become a more common topic of discussion with programs
being adopted by municipalities in Michigan and throughout the United States. A review of
programs, primarily in Michigan will be made.
e Review income-based rate programs
e Review existing rate assistance programs within Michigan for water and other utilities such
as those operated by:
o Great Lakes Waster Authority
City of Detroit
0000
City of Kalamazoo
Community Action Agency of Michigan
Consumers Energy
o Others that may be identified.
e Review existing City, local and regional assistance programs and how they could
coordinate with water utility program
Review eligibility criteria used in other programs
Review previous City attempts to develop a program
Review legal requirements or barriers for affordability programs
Summarize pros and cons of various programs reviewed
Identify/review public outreach programs used
Research and identify potential partners including meeting with local agencies such as
Community Action of Mid-Michigan
e Review and identify conservation measures and programs that could be used in concert
with an affordability program
The City of Muskegon intends to collaborate with its neighbor, the City of Muskegon Heights
on a regional collaboration for certain aspects of this project. Specifically, it will work with local
community agencies on setting up the administrative framework for an affordability program.
While each city may have different criteria for eligibility, it is hoped that a common community
agency will be able to assist with administering the program for both communities.
4. Develop Affordability Program. Based on the review of the City’s needs and other affordability
programs, the City intends to develop and recommend a framework to the City Council for
review and adoption. It is anticipated that the program will rely on community agencies to
assist with administering a program as they are already set up to manage similar affordability
applications. The basic program will include:
e Determination of eligibility criteria and limitations of funding
Michigan.gov/EGLE Page 11 of 15 EQP1030 (Rev.
5/2022)
Determination of program costs and potential funding sources
Fiscal sustainability plan for the program
Determination of the program process including how to apply
Identification of community partner agencies and collaboration efforts to reduce redundancy
in programs and administration
Identification of potential State and Federal assistance programs that may be leveraged
with community efforts
Legal review of proposed program
5. Community Engagement and Outreach. As part of the review and development of an
affordability program, there will be a community engagement and outreach process. The
following is anticipated:
Seek public input on water system billing, communications, and potential
Review of major findings of study and recommendations in public meeting
Provide draft report for public comment period on draft report of findings and
recommendations
Incorporation of public comments
Provide second meeting and public comment period
Presentation to City Council on draft report of findings and recommendations
Second presentation with City Council
Provide final report and recommendations
Development and publication of outreach materials
6. Remain up to date on the status of the proposed state-wide water affordability program. A
state-wide water affordability program has been introduced in the legislature at the time of
writing this work plan. The presence of a state-wide affordability program could significantly
impact local program development, structure, and efficacy.
Deliverables and Schedule
A final deliverable report will be prepared that incorporates the summary reviews of the research and
findings referenced for each work plan task. It is intended that this will provide the background and
support needed for adoption of a program. Public engagement will be an important part of the
process to develop a program and these activities will also be summarized in the final report. The
following table outlines the anticipated schedule. Tasks will be overlapping in time.
Task Schedule Deliverable
Task 1 — Collect and Review April 15 — July 31, 2024 | Summary of review
Background Information
Task 2 — Review Current Rate June 1 — September 30, Summary of review
Structure and Projected Needs 2024
Task 3 — Review Other Programs July 1 — November 30, Summary of review
and Potential Partners 2024
Task 4 — Develop Affordability September 30, 2024 — Summary document outlining
Program January 31, 2025 proposed program
Task 5 — Community September 30, 2024 — Documentation of community
Engagement and Outreach May 15, 2025 engagement and outreach, City
Commission reviews, and final report
Michigan.gov/EGLE Page
12 of 15 EQP1030 (Rev.
5/2022)
Budget
Task 1 — Collect and Review Background Information $ 21,400
Review and summarize current policies $ 2,400
Review population and MAHI statistics/GIS mapping $ 5,700
Review/summarize 10-yr CIP $ 2,700
Quantify lost revenues and costs to system for unpaid and delinquencies | $ 2,700
Summarize results and review with city $ 7,900
Task 2 — Review Current Rate Structure and Projected Needs $ 21,600
Review/summarize 10-yr CIP $ 2,700
Review current rate structure and needed revenues $ 2,700
Analysis by city financial advisor $ 11,000
Summarize findings and review with financial advisor $ 5,200
Task 3 — Review Other Programs and Potential Partners $ 22,800
Review income-based programs $ 2,400
Review existing assistance programs- local, regional, $ 2,400
Review eligibility criteria $ 2,400
Review previous work by city $ 1,700
Review legal requirements and other barriers $ 2,400
Summarize pros and cons of various programs $ 2,400
Review/identify public outreach programs $ 1,700
Research and identify potential partners $ 2,400
Review/identify conservation measures $ 1,700
Summarize and review with city $ 3,300
Task 4 — Develop Affordability Program $ 18,700
Determine eligibility criteria $ 2,400
Determine program costs and funding sources $ 2,400
Fiscal sustainability plan $ 2,400
Develop process $ 1,700
Identify and collaborate with community partners $ 2,400
Identify potential assistance programs $ 1,700
Legal review of proposed program $ 2,000
Summarize and review with city $ 3,700
Task 5 — Community Engagement and Outreach $ 38,000
Seek public input $ 2,400
Review major findings of study and recommendations in public meeting $ 3,600
Draft for public comment $ 2,600
Incorporation of public comments $ 4,200
Provide second public meeting and public comment $ 2,700
Presentation to city council $ 2,700
Final report and recommendations and review with city $ 10,100
Development of public education and outreach materials $ 9,700
Total $ 122,500
Michigan.gov/EGLE Page 13 of 15 EQP1030 (Rev.
5/2022)
The project cost to be covered under grant funds is detailed in the attached cost worksheet at
$122,500. Additionally, the City of Muskegon intends to match these funds with staff time, totaling
approximately 20% of the grant total, as shown below:
Task 1 — Collect and Review Background Information $ 2,800
Task 2 — Review Current Rate Structure and Projected Needs $ 2,520
Task 3 — Review Other Programs and Potential Partners $ 3,000
Task 4 — Develop Affordability Program $ 3,000
Task 5 — Community Engagement and Outreach $ 4,000
Legal Review $ 8,000
Total $ 23,320
Grant Administration and Close Out
As mentioned previously, in Section IV, GRANTEE DELIVERABLES AND REPORTING
REQUIREMENTS, the Grantee must complete and submit financial and progress reports and must
include supporting documentation of eligible project expenses. Reports shall include the Financial Status
Report Form with supporting cost documentation (i.e., vendor invoices), a report including a brief
description of work completed during the reporting period, and any delays occurred or anticipated.
Reports shall be due within 30 days of the end of each quarterly reporting period. If applicant chooses not
to submit reimbursement requests quarterly, the EGLE project manager must be notified that no
submission will be completed for the quarter.
The Grantee must provide a final project report, which shall include a summary of work completed utilizing
grant funds. The Grantee shall submit the final status report, including the Financial Status Report Form
with all supporting documentation for expenses, along with the final project report and any other
outstanding products within 30 days of substantial completion of the project or the end date of the
agreement, whichever occurs first.
Grant information including grantee name, grant award amount, and a project summary may be shared
with the legislature and posted on EGLEs website.
Michigan.gov/EGLE Page 14 of 15 EQP1030 (Rev.
5/2022)
If you need this information in an alternate format, contact EGLE-Accessibility@Michigan.gov or
call 800-662-9278.
EGLE does not discriminate on the basis of race, sex, religion, age, national origin, color,
marital status, disability, political beliefs, height, weight, genetic information, or sexual
orientation in the administration of any of its programs or activities, and prohibits intimidation
and retaliation, as required by applicable laws and regulations. Questions or concerns should
be directed to the Nondiscrimination Compliance Coordinator at EGLE-
NondiscriminationCC@Michigan.gov or 517-249-0906.
This form and its contents are subject to the Freedom of Information Act and may be released
to the public.
Michigan.gov/EGLE Page 15 of 15 EQP1030 (Rev.
5/2022)
Sign up for City of Muskegon Emails