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Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: October 22, 2024 Title: Additional construction engineering services
for Adelaide Pointe
Submitted by: Todd Myers, Deputy Director of Department: Public Works
Public Works
Brief Summary:
Staff is requesting authorization to approve Contract Amendment No. | in the amount of $83,080 with
Eng. Engineering & Surveying for additional construction engineering services related to Adelaide
Pointe.
Detailed Summary & Background:
Eng. Engineering & Surveying was hired by the City to provide construction inspection services and
collect as-constructed documentation on the city's behalf for the infrastructure that is likely to
become public such as watermain, sanitary sewer and roadways, including a sanitary pump station.
Many aspects of this project have been somewhat fluid in nature with multiple changes to the utility
and roadway layout, modifications to the project schedule, multiple underground contractors,
numerous onsite meetings to evaluate conditions, etc. Efforts were also needed to accommodate
developer requests to meet intermediate milestones for events, a restaurant opening, boating
events, etc. All of these factors resulted in additional construction engineering and administration
costs. Eng. has requested this amendment to cover the additional costs associated with their work.
Staff recommends these additional services be approved, and commends Eng. for their efforts as an
invaluable partner to the City in making sure the public's interests are represented on site during this
crucial project.
Goal/Focus Area/Action Item Addressed:
Key Focus Areas:
Progress toward completion of ongoing economic development projects
Goal/Action Item:
2027 Goal ?: Economic Development Housing and Business - Progress toward new and ongoing
economic development projects
Amount Requested: Budgeted Item:
$83,080.00 Yes No |X| N/A
Fund(s) or Account(s): Budget Amendment Needed:
Sewer (590) 14%, Water (591) 20% & Local Streets Yes Xx | No N/A
(203) 66%
Recommended Motion:
To authorize staff to approve Contract Amendment No. | in the amount of $83,080 with Eng.
Engineering & Surveying for additional construction engineering services related to Adelaide Pointe.
Approvals: Guest(s} Invited / Presenting:
Immediate Division
No
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4063 Grand Oak Drive 16930 Robbins Road 2311 East Beltline Avenue SE
Suite A109 Suite 105 Suite 201
oO Lansing, MI 48911 Grand Haven, MI 49417 Grand Rapids, MI 49546
Engineering & Surveying * 517.887.1100 616.743.7070 616.743.3020
October 11, 2024
Mr. Dan VanderHeide, PE, Director
Department of Public Works
City of Muskegon
1350 Keating Ave.
Muskegon, MI 49442
RE: — Contract Amendment No. 1
Adelaide Pointe Utility & Roadway Extension
Public Improvements
Dear Mr. VanderHeide:
As we discussed, this letter is a request for a contract amendment to include additional plan review,
construction engineering services, and expenses for the referenced project. The additional scope of work
includes additional construction engineering to oversee multiple construction crews throughout 'the site
working to complete the Adelaide Pointe Utility & Roadway Extension public improvements which are still
on-going.
The effort also involved ongoing plan reviews due to extensive changes to the drawings and specifications
was significant and not originally included within our original proposal. The additional plan reviews also
required the plotting of new construction drawings on countless occasions for our inspectors and City staff
to ensure the correct plans were being utilized by on-site inspectors and personnel during construction.
Our original proposal for construction duration was based upon a sole inspector for an assumed 60-week
construction duration at 50-hours per week which was originally intended for a multi-phased development
approach. The construction inspection, administration, and engineering supervision hours were based upon
these assumptions as requested in the original requests for proposal. The request for contract amendment
is being requested primarily due to the presence of multiple crews from Terra Contractors and Redline
Excavating, including subconsultants, throughout the site working on public improvements simultaneously
necessitating multiple construction observers.
The original construction budget was exceeded during our services through the end of April 2024. Although
the General Contractor is not willing to provide a schedule to completion, based on our best estimates, we
anticipate 10 additional weeks of construction timeframe to complete the remaining public utility and roadway
improvements with the following breakdown of additional fees:
Plan Reviews, Meetings, & Expenses: $25,000
Additional Construction Inspection: $46,000
Additional Construction Administration: § 7,200
Additional Engineering Supervision: $ 4,880
TOTAL: $83,080.00
The contract amendment, if approved, would adjust our contract amount from $306,250 to $389,330.
Prides Passions Performance»
4063 Grand Oak Drive 16930 Robbins Road 2311 East Beltline Avenue SE
Suite A109 Suite 105 Suite 201
Lansing, MI 48911 Grand Haven, MI 49417 Grand Rapids, MI 49546
Englncering & Surveying 517.887.1100 616.743.7070 616.743.3020
www.enadotcom
Thank you for your consideration of this request. If you need any additional information or documentation
to support this request, please let us know.
lf this request meets with your approval, please sign and date it where indicated below to authorize the
contract amendment and return it to our office.
Sincerely,
Eng,., Inc.
GD Pevint
Ryan C. McEnhill, PE
President
Proposed Contract Amendment accepted by the City of Muskegon:
l ad. HLe——— doe 29° EF
Authorized Signature Date
Derry Dikector of Peveie Werks
sapenermenh ' .
lod PAYERS
Printed Name Title
Prides Passions Performance
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