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Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: July 22, 2025 Title: DWSRF Construction Engineering 2025
Submitted by: Dan VanderHeide, Public Works Department: Public Works
Director
Brief Summary:
Staff requests authorization to enter into a contract change order with Prein & Newhof in the amount
of $88,000 due to increases in the scope of the lead service line replacement project that is part of
the 2025 DWSRF program.
Detailed Summary & Background:
At the July 8, 2024 meeting the Commission approved award of a contract to Gustafson HDD and
the sale of bonds to finance the replacement of approximately 1,300 lead service lines in the City.
The original contract with Prein & Newhof, the City's engineering consultant on the project,
contemplated about 1,000 service lines. Due to favorable bid pricing we were able to award an
additional 320 services lines in the construction contract to bring the total to 1,320. Prein & Newhof is
requesting an increase in their contract related to construction engineering costs for the additional
400 service lines. Services include on-site inspection, grant and contract administration, and
environmental clearance work. The additional $88,000 requested is an eligible expense under the
DWSRF program, so the City will receive 25% principal forgiveness and the remainder will be included
on the 20-year bond with the other project expenses.
Goal/Focus Area/Action litem Addressed:
Key Focus Areas:
Decrease infrastructure burden on residents, Sustainability in financial practices and infrastructure
Goal/Action Item:
2027 GOAL 4: FINANCIAL INFRASTRUCTURE - Reliable and efficient short and long term financial
practices
Amount Requested: Budgeted Item:
$88,000 Yes X | No N/A
Fund(s) or Account(s): Budget Amendment Needed:
Recommended Motion:
Move to authorize staff to enter into a contract change order with Prein & Newhof in the amount of
$88,000 due to increases in the scope of the lead service line replacement project that is part of the
2025 DWSRF program and authorize staff to sign.
Prem&cNewhof
Engineers a Surveyors # Environmental a Laboratory
Project No. 2240839
Professional Services Agreement Amendment
Amendment Number : 1
Project Name: FY 25 DWRF LSLR
P&N Representative: Barbara Marczak, P.E.
Client: City of Muskegon
Client Representative: Dan VanderHeide, P.E.
AGREEMENT: The Agreement Amendment modifies the original agreement for professional services dated:
October 8, 2024
Client hereby requests and authorizes a change in services in accordance with the following:
SCOPE OF SERVICES MODIFICATION:
Project scope has been increased to replace 300 additional water services.
SCHEDULE OF SERVICES MODIFICATION:
NA
BUDGET MODIFICATION:
$88,000.00 increase. Revised budget will be $549,400.00
METHOD OF COMPENSATION:
QO Lump Sum for Defined Scope of Services
Hourly Billing Rates plus Reimbursable Expenses
[1 Other:
ADDITIONAL PROVISIONS (IF ANY):
None
Prepared by: Accepted for:
Prein&Newhof, Inc. ee . City of Muskegon
y yr by Jason she
Print Name: Jason Washler, P.E. Print Name: Dan VanderHeide, P.E.
Title: Vice President Title: Director of Public Works
Date: Date:
3355 Evergreen Drive, NE Grand Rapids, MI 49525 t.616-364-8491 f. 616-364-6955 www.preinnewhof.com
Template date: October 28, 2015 Page 1 of I S:\2024\2240839 City of Muskegon\PRM\psa amend 2025-06-30.docx
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