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25-50 (Q)
CITY OF
EP MUSKEGON
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: June 24, 2025 Title: Revision to County Human Resources
Contract
Submitted by: LeighAnn Mikesell, Deputy City Department: Manager's Office
Manager
Brief Summary:
Staff is seeking approval of a contract amendment for Human Resources services provided by
Muskegon County.
Detailed Summary & Background:
Management has found that the human resource services needed for the city exceed what was
originally contemplated when the contract with Muskegon County was modified in 2023. The county
staff member assigned to work with the city has been responsible for activities that align with a
leadership role rather than an analyst position. The county intends to upgrade the position to a
manager role with an increase in salary. City management fully supports the increase due to the
workload and responsibility associated with the role.
Goal/Focus Area/Action Item Addressed:
Key Focus Areas:
Goal/Action Item:
2027 GOAL 3: COMMUNITY CONNECTION- Strong ties among government and community agencies
Amount Requested: Budgeted ltem:
$183,329.60 (additional $32,471.60 over current Yes x | No N/A
contract). This amount was included in the
budget for fiscal year 2025/26 approved June 10,
2025.
Fund(s) or Account(s): Budget Amendment Needed:
101-269-801 Yes No x | N/A
Recommended Motion:
To approve the contract amendment for human resources services with Muskegon County and
authorize the mayor and clerk to sign.
Approvals: Guest(s) Invited / Presenting:
Immediate Division x
FOURTH AMENDMENT TO AGREEMENT BETWEEN THE CITY OF MUSKEGON AND THE
MUSKEGON COUNTY BOARD OF COMMISSIONERS
2025-50(Q)
This Fourth Amendment (“Amendment”) is made effective on July 1, 2025 (“Effective
Date”) by and between the City of Muskegon, with offices located at 933 Terrace Street,
Muskegon, Michigan 49440 (“City”), the City of Muskegon Civil Service Commission, with
offices at 933 Terrace Street, Muskegon, Michigan 49440 (“CSC”), and the County of
Muskegon, with offices located at 1903 Marquette, Muskegon, Michigan 49442 (“County”).
Background
A. City, CSC and County entered into a contract effective July 1, 2014 entitled
Agreement between the City of Muskegon and the Muskegon County Board of
Commissioners which called for the Muskegon County Department of Human
Resources to provide human resources services to the City and CSC.
B. The Parties now desire to amend the Agreement.
Therefore, for good and valuable consideration, and the mutual promises contained in
this Amendment, the Parties agree to amend the Agreement as follows:
1. Term. The Agreement shall be revised to provide a termination date of June 30,
2026, provided that any party may terminate the Agreement with six (6) months
notice.
Fees and Payment. For the period July 1, 2025 through June 30, 2026, City shall pay
County an annual fee of $183,329.60, with such payments being made in equal
monthly payments.
3. Additional Scope of Service For The City. The Human Resources Department will
provide a full-time Human Resources Manager onsite at City Hall who will perform
duties in accordance with the attached job description. Upon request by the City,
additional services can also include NeoGov Onboard, Perform, OHC, employee and
supervisor education/training, and HireReach assessments through County
supported software programs.
City Obligations. The City shall provide an office and supplies for the County
employee.
5. No Other Modification. Except as expressly modified by the terms of this
Amendment, the Agreement shall remain in full force and effect. In the event of any
inconsistency or conflict between the original Agreement, prior Amendments and
this Amendment, the provisions of this Amendments shall govern and control.
The Parties have executed this amendment as of the Effective Date.
City of Muskegon By: Aabo
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Ken’Johnson
Mayor, City of Muskegon
Xara
Ann Meisch
Muskegon City Clerk
City of Muskegon
Civil Service Commission pinay Browrt ZA
ir, Civil Service Commission
County of Muskegon
Charles Nash
Chairman, Board of Commissioners
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Ka ren D: Buie
Muskegon County Clerk
MUSKEGON COUNTY, MICHIGAN
CLASS TITLE: HUMAN RESOURCE MANAGER- CITY OF MUSKEGON
DISTINGUISING FEATURES OF THE CLASS:
Under the general direction of the Civil Service Director, coordinates, implements and manages
human resource functions for the City of Muskegon and the Civil Service Commission. Serves as the
primary contact for administering and interpreting the Civil Service Commission Rules and
Regulations; serves as the key liaison to address policy, practice and advisement to the executive team
and staff on the City’s personnel matters. Provides support with job description development,
performance evaluations and improvement plans, disciplinary actions, and labor relations. This
employee also supports the Civil Service Director and performs other work-related activities as
required.
SUPERVISION RECEIVED:
While under the general direction of Civil Service Director, an employee in this class is expected to
assume duties and responsibilities independently and is responsible for the final result of work activities.
SUPERVISION EXERCISED:
Generally none, although an employee in this class may instruct lower level employees in the
completion of assigned projects.
TYPICAL EXAMPLES OF WORK PERFORMED:
(The following examples are intended to be descriptive but not restrictive).
Assists the City Manager and Deputy City Manager with the collective bargaining and grievance
process;
Administers leave programs and policies in accordance with the applicable Federal and State
employment laws (FMLA, ADA, USERRA, FLSA, etc.);
Assists Managers with employee relations matters including maintaining compliance during the
discipline process and the processing of disciplines and dismissals accordingly;
Assists in the creation of job descriptions including the evaluation of minimum qualifications and
compensation analysis as compared to other City positions and makes recommendations to City
leadership accordingly;
Provides support, as needed, to benefits staff and insurance broker on the administration of the employee
benefit program and wellness offerings;
Provides occasional support to Human Resources staff in the job posting and selection process;
Prepares and conducts wage and benefit surveys of comparable job classifications in other public
agencies and/or private industry;
Assists in the application and interpretation of the Civil Service Commission Rules and
Regulations and collective bargaining agreements,
Maintains compliance with Federal and State labor law posting requirements;
Implements policies that align with the City and Civil Service Commission’s goals;
Researches and coordinates and/or develops training programs that support employee
growth and professional development;
Assists the City in the development and administration of evaluation processes to enhance
employee engagement and accountability;
Responds to public inquiries constructively and refers complaints or complex issues to the Deputy
City Manager and/or the Civil Service Commission as required;
Maintains the personnel records for the City of Muskegon,
Serve as representative to the Civil Service Commission, attends meetings, prepares agendas and
meeting minutes;
Works closely with the City Manager and Deputy City Manager on strategic initiatives and projects;
Performs other related work as required or assigned.
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS and ABILITIES:
Required Experience and Training:
1. Bachelor’s degree from an accredited college or university with a major in Personnel
Administration, Human Resource Management, Business or Public Administration or a related
field; AND;
2. Have a minimum of two (2) years of Human Resources administration experience in the areas
of labor relations and employment law/compliance.
Required Knowledge, Skills and Abilities:
Thorough knowledge of current employment laws and best practices in HR
management;
Considerable knowledge of the Federal EEOC and Michigan Department of Civil Rights Laws;
Skilled in the use of office equipment and technology, including computers and a variety of related
software, and the ability to master new technologies;
Ability to communicate effectively and present ideas and concepts orally and in writing, and make
presentations in the public forum;
Ability to establish effective working relationships and use good judgment, initiative and
resourcefulness when interacting with employees, City officials, professional contacts,
community leaders, the media, and the public;
Ability to exercise a high degree of diplomacy and work effectively under stress in emergency
and confrontational situations;
Ability to critically assess situations, problem-solve, and work effectively under stress, within
deadlines and changes in work priorities;
Knowledge of the Family and Medical Leave Act (FMLA).
PHYSICAL ACTIVITIES:
An employee in this class performs generally sedentary work activities requiring occasional lifting of
objects weighing thirty-five (35) pounds or less.
ENVIRONMENTAL CONDITIONS:
This employee generally works at City Hall, although occasional travel may be required.
CAREER OPPORTUNITIES:
With sufficient experience and training, an employee in this class may be considered for promotion to
a higher-level position within the County should a vacancy occur.
Approved by:
Kristen N. Wade, Human Resources Director
Date:
Approved by:
Mark Eisenbarth, County Administrator
Date:
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