View the PDF version Google Docs PDF Viewer
LORS SO CS »
CITY OF
iw”im MUSKEGON
Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: June 24, 2025 Title: Janitorial Service Contract
Submitted by: Jacqui Erny, Admin Department: Public Works
Brief Summary:
Staff is requesting authorization to enter into a contract with Goodwill Industries forjanitorial services
at City Hall and the Public Service Building for $282,310.22 over 3 years.
Detailed Summary & Background:
The current janitorial contract began in January 2024 with Professional Building Services. The current
contract is three years and costs $137,280.00 for City Hall and $64,350.00 for the Public Service
Building. Staff is looking for a higher level of service at both buildings, and so solicited bids for a new
three-year janitorial contract with fourth and fifth year options for City Hall and Public Service
Building. The three-year bid total for each building is as follows (note these are three-year totals, not
annual costs):
Bidder City Hall DPW Combined
Building Total
UCS $166,060.49 | $45,450.17 | $211,510.66
Goodwill Industries | $177,520.09 | $104,790.13 | $282,310.22
Top to Bottom $234,517.06 | $87,497.76 | $322,014.82
Cleaning
Reliant Professional | $281,644.00 | $113,199.00 | $394,843.00
Cleaning
Staff recommends awarding the janitorial contract to Goodwill Industries for both buildings. Goodwill
is staffing each building with considerably more hours than the other bid submissions, and had great
comments from references. Their bid also substantially increases supervision over levels in the
previous contract with Goodwill.
Goal/Focus Area/Action Item Addressed:
Key Focus Areas:
Goal/Action Item:
2027 GOAL 4: FINANCIAL INFRASTRUCTURE - Maximized efficient use of existing infrastructure
Amount Requested: Budgeted Item:
$282,310.22 (over 3 years) Yes || No N/A
Fund(s) or Account(s): Budget Amendment Needed:
101-265-801 and 642-44)-801 Yes No i N/A
Recommended Motion:
| move to authorize staff to enter into a contract with Goodwill Industries forjanitorial services at City
Hall and the Public Service Building for $282,310.22 over 3 years.
Approvals: Guest(s) Invited / Presenting:
Immediate Division
No
Head
information
Technology
Other Division Heads
Communication
Legal Review
g0as-50CS ) .
2.2 AGREEMENT
THIS AGREEMENT, made this 12th* day of June 2025 * by the City of Muskegon
And between Goodwill Industries of West Michigan, Inc.
{a corporation organized and existing under the laws of the state of MICHIGAN];
or [a partnership consisting of 1;
or {an individual trading as AL
Hereinafter called thé “Contractor”, and the CITY OF MUSKEGON, MICHIGAN:
WITNESSETH, that the Contractor and the City of Muskegon, for the consideration stated herein, mutually agree as
follows: ».
ARTICLE 1. Statement of Work. The Contractor shall furnish all supervision, technical personnel, labor, materials,
machinery, tools, equipment, and services, including utility and transportation services, and perform and complete all
work required for the construction of the improvements embraced in this Contract, NAMELY:
Janitorial and Carpet Cleaning Services at the following sites: City Hall, including the Muskegon
PoliceDepartment (933 Terrace St.), and the Public Service Building (1350 E. Keating), for a period of
three (3) years.
and required supplemental work for the completion of this Project, all in strict accordance with the Contract, including
all Addenda.
ARTICLE 2. The Contract Price. The City of Muskegon will pay the Contractor for the performance of this Contract
and the completion of the work covered therein an amount in current funds not to exceed $ 104,790.13
Article 3. Contract. The executed contract shall consist of, but not be limited to, the following:
Invitation for Bids Section 1 — Project Performance
Part 1- Bids Section 2 — Affirmative Action
Section 1 — Instruction to Bidders Section 3 — Labor Standards/EEOC/Anti-Kickback Act
Section 2 — Bid Proposal Part 4 — Project Special Specifications
Part 2 — Agreement Part 5 — Appendices
Part 3 ~ General Specifications
This Agreement, together with other documents enumerated in this Article 3, which said other documents are as fully
part of the Contract as if attached hereto or repeated herein, form the Contract between the parties hereto.
In the event any provision in any component part of this Contract conflicts with any provision of any other component
part, the Contractor shall contact the City immediately in writing for a determination, interpretation and/or clarification
of conflicting parts and priority of same. Said determination from the City shall be in writing and shall become an
Addendum to this Contract
*06.24.2025
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed in
Five (5) original counterparts on the day and year first written above.
ATTEST: CONTRACTOR
te
—VanelUM.ty
CiautT M thy ew (esd CO
Signature aa
Printed Name and Title
ATTEST: CITY OF MUSKEGON
_ Signature , eae
City Clerk Signature
(SEAL)
CERTIFICATION (if applicable)
I, , certify that J am the of the Corporation
named as the Contractor herein;
That , who signed this Agreement on behalf of the Contractor, was then
of said Corporation;
That said Agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is
within the scope of its corporate powers.
Signature
(CORPORATE SEAL)
Printed Name and Title
2.5 NON-COLLUSION AFFIDAVIT OF SUB-CONTRACTOR
State of
County of )
, being first duly sworn,
deposes and says that:
L. They are Representative
(owner, partner, officer, representative, agent)
of Goodwill Industries Inc , the Bidder that has submitted
the attached Bid to the City of Muskegon;
They are fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances thereto;
Such Bid is genuine and is not a collusive or sham Bid;
Neither said Bidder nor any of their officers, partners, owners, agents, representatives, employees
or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed,
directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in
connection with the Contract for which the attached Bid has been submitted, or to refrain from
bidding in connection with such Contract; nor has in any manner, directly or indirectly, sought by
agreement, collusion, communication or conference with any other Bidder, firm or person to fix
the price or prices in the attached Bid or any other bid; nor to fix any overhead, profit or cost
element of the Bid price or the bid price of any other bidder; nor to secure through any collusion,
conspiracy, connivance or unlawful agreement any advantage against the City of Muskegon or any
person interested in the proposed Contract; and
The price or prices quoted in the attached Bid are fair and proper, and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any part of
its agents, representatives, owners, employees or parties in interest, including this affiant.
Signature
Printed Name and Title
Subscribed and sworn to before me
This day of , 20
Title
Sign up for City of Muskegon Emails