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Agenda Item Review Form
Muskegon City Commission
Commission Meeting Date: September 23, 2025 Title: Amendment to Engineering Services for Lift
Station Improvements Project
Submitted by: Todd Myers, Deputy Director of Department: Public Works
Public Works
Brief Summary:
Staff requests approval to sign an amendment to Fleis & VandenBrink's contract in the amount of
$28,000 adding engineering services for the Beach Street and Barney Avenue Lift Stations
Improvements
Detailed Summary & Background:
Fleis & VandenBrink is currently designing improvements for our Industrial Park Lift Station and
Sherman Boulevard Lift Station to be bid later this year for construction in the first half of 2026. During
the design process, discussion of other lift stations within the city prompted staff fo have Fleis &
VandenBrink evaluate the Beach Street and Barney Avenue lift stations. As a result of these
evaluations, staff would like to have improvements completed at these two Lift Stations as well. Due
to the similar work currently being completed by Fleis & VandenBrink, are looking to add this work to
their current contract. This will allow the work to be bid as a single project for all four stations, saving
time, administrative effort and dollars during the construction phase next summer. Additional lift
station work was anticipated in the capital improvement plan; this work and the construction are
budgeted.
Goal/Action ltem:
2027 GOAL 4: FINANCIAL INFRASTRUCTURE - Maximized efficient use of existing infrastructure
Is this a repeat item?:
Explain what change has been made fo justify bringing it back to Commission:
Amount Requested: Budgeted Item:
$28,000 Yes X | No N/A
Fund(s) or Accouni(s): Budget Amendment Needed:
590 (Sewer) Yes No X N/A
Recommended Motion:
Move to approve staff to sign an amendment to Fleis & VandenBrink's contract in the amount of
$28,000 adding engineering services for the Beach Street and Barney Avenue Lift Stations
Improvements
Approvals: Name the Policy/Ordinance Followed:
Le,
FLEIS&VANDENBRINK
August 7, 2025
Via Email: todd.myers@shorelinecity.com
Todd Myers, Deputy Director of Public Works
City of Muskegon
933 Terrace Street
Muskegon, MI 49443
RE: Beach and Barney Lift Stations Improvements
Design and Construction Engineering Services
Dear Todd:
We understand the City of Muskegon (City) would like to complete improvements to the Beach and
Barney lift stations based on our evaluation and recommendations provided in a memo dated July 18,
2025. The improvements include:
Beach Lift Station:
e Control upgrades to PLC and allow automatic alternating lead pump
e Upsize pump conduits
e Install wet well safety grate
e Install valve chamber sump pump
e Install pump lifting chains
e Install pressure gauges
Barney Lift Station:
e Paint control panel
e Install pump lifting chains
e Install pressure gauges on discharge piping
Fleis & VandenBrink proposes the following scope of services to complete design and construction
engineering services for Beach and Barney lift stations. As discussed with the City the intent is that
the Beach and Barney lift stations would be added, by change order, to the selected contractor for
Industrial Park and Sherman lift stations scope of work.
SCOPE OF SERVICES
Design and Bidding Services
e Gather and review record plans, private utility information, and any available records
pertinent to each lift station.
Perform site visit to confirm existing conditions.
Complete lift station detail design, incorporating proposed improvements within each station.
Prepare construction plans and specifications.
Review draft plans and specifications with the City.
Incorporate City review comments.
Submit for EGLE Part 41 permit (City to pay permit fees, if any).
Prepare estimate of probable costs.
316 Morris Ave., Suite 230
Muskegon, MI 49440
P: 231.726.1000
F: 231.726.2200
872190 P50516 Muskegon Lift Stations Add Work Proposal www.fveng.com
City of Muskegon | Beach and Barney Lift Station Improvements | August 7, 2025
Page 2 of 2
On behalf of the City, request pricing from the selected contractor for the Industrial Park and
Sherman lift station project.
Prepare the change order to add the scope of work to the Industrial Park and Sherman
agreement.
Construction Engineering Services
Schedule and attend preconstruction meeting with representatives from the City, utility
companies, and the selected contractor. Prepare meeting minutes.
Track and review project submittals.
Respond to RFl’s, prepare payment applications, and change orders as necessary.
Schedule and attend progress meetings with representatives from the City and selected
contractor as necessary. Prepare meeting minutes.
Provide part-time resident project representative.
Upon project completion conduct a walk-through for each station to identify any remaining
work that needs to be completed.
Prepare record drawings.
We propose to do the above scope of service for a lump sum fee of $28,000. This can be added to
our existing Design and Construction Engineering Services for the 2025 Industrial Park and Sherman
Lift Station Improvements project by signing the attached PSA Amendment.
Sincerely,
FLEIS & VANDENBRINK
Danell Diakow, P.E. Don DeVries, P.E.
Project Manager Muskegon Office Manager
/ Principal
872190 P50516 Muskegon Lift Stations Add Work Proposal
AMENDMENT NO, 2
TO THE
PROFESSIONAL SERVICES AGREEMENT
FLEIS & VANDENBRINK ENGINEERING, INC.
316 Morris Avenue, Ste. 230, Muskegon, MI 49440
P: 231.726.1000 F: 231.726.2200
The Professional Services Agreement ("PSA") entered into between Fleis & VandenBrink Engineering, Inc. (‘Engineer’) and City of Muskegon, whose
address is 933 Terrace Street, Muskegon, MI 49443, (‘Owner’) dated May 1, 2025, including previous amendments, if applicable, is hereby amended.
DESCRIPTION OF PROJECT AND SCOPE OF SERVICES: The description of the Project (‘Project’) and the scope of services (‘‘Services”) provided
under the PSA are amended as follows; Beach and Barney Lift Stations Improvements — Design and Construction Engineering Services as detailed
in Engineer’s letter dated August 7, 2025.
AGREEMENT DOCUMENTS: The following additional obligations are hereby included in the Agreement Documents and are incorporated herein by
reference; Engineer's letter dated August 7, 2025.
COMPENSATION OF ENGINEER: The services to be provided under this Amendment shall be a Lump Sum Fee contract in the amount of $28,000, billed
monthly based on the percentage of Work completed.
TERMS AND CONDITIONS: The Terms and Conditions of the PSA and amendments to date shall apply to all work performed by Engineer.
ELECTRONIC/FACSIMILE SIGNATURES. The signatures on this PSA shall be deemed to be original signatures when transmitted electronically or by
facsimile machine or by any other medium. No party shall be required to produce a PSA with an original signature in order to enforce any provision of this
PSA.
IN WITNESS WHEREOF, the parties hereto have made and entered into this Amendment to the PSA. To be valid, this Amendment must be signed by an
authorized representative of Fleis & VandenBrink Engineering, Inc.
OWNER ENGINEER
CITY OF MUSKEGON FLEIS & VANDENBRINK ENGINEERING, INC.
Todd Myers, P.E. Danell Diakow, P.E.
Title: Deputy Director of Public Works. Title: Project Manager
By: By: FT?
Don DeVries, P.E.
Title: Title: Muskegon Office Manager / Principal
Date: Date: August 7, 2025
872190 P50516 Muskegon Lift Stations PSA Amendment No 2 Page 1 of1
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